law office assistant

State of Alaska

<p></p><div><div><div><div><b>This position is open to Alaskan Residents only.</b></div><div><b>
Please check out the</b><b> </b>residency definition<b> </b><b>to determine if you qualify.</b></div><div><b><br>
This recruitment is exempt from the Hiring Freeze (Administrative Order 358).</b></div><div></div><div><b><br>
What You Will Be Doing</b></div><div>
The Law Office Assistant 1 position is responsible for providing administrative support to prosecutors within the Anchorage District Attorney&rsquo;s Office. You will be performing a wide variety of tasks to include but not limited to typing and formatting legal documents, performing data entry, organizing documents in electronic files, and communicating with outside agencies and individuals verbally and in writing to accomplish tasks.</div><div><b><br>
Mission and Culture</b></div><div>
Our mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution of cases in a matter that advocates for the interests of the victims, respects the law enforcement agencies, responsibly stewards public resources, and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.</div><div><b><br>
Benefits of Joining Our Team</b></div><div><ul><li>
You will have an opportunity to learn about the legal system, engage with the court, prepare for hearings and trials, and provide vital support to everyone involved. People who succeed and thrive in our office are those who can be reliable and present each day to work alongside their assigned attorneys to tackle their various deadlines and legal puzzles.</li><li>
This is a flexibly staffed position with a built-in advancement opportunity for people who exhibit a motivation to learn and succeed.</li><li>
You can expect a 37.5 hour work week; 12 paid holidays; personal leave accrual starting at 6 hours per pay period (about 21 days annually) and increasing with years of service. The general office hours are 8:00AM to 4:30PM but there is flexibility in establishing your regular hours around core business hours.</li></ul></div><div><b>
The Working Environment You Can Expect</b></div><div><ul><li>
The Anchorage District Attorney's Office is located at 310 K St. The office environment is friendly, fast-paced, and never boring.</li><li>
In our office, you can become a leader, work as part of a team; work in one or more areas of law and build your office and computer skills</li></ul></div><div><b>
Who We Are Looking For</b></div><div><ul><li><b><br>
Oral and Written Communication:</b> Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.</li><li><b>
Computer Skills:</b> Uses computers, software applications, databases, and automated systems to accomplish work</li><li><b>
Interpersonal Skills:</b> Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.</li><li><b>
Manages and Organizes Information:</b> Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.</li><li><b>
Problem Solving:</b> Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<div><p>One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.</p><div><b><br>
Substitutions:</b></div><div>
Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.</div><div>
An associate&rsquo;s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.</div><div></div><div><br>
Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.</div><div></div><div><b><br>
Special Note (All Levels):</b></div><div>
Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.</div><br>
Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Required Information</b></h2></div>
<p></p><div><div><b>If selected for an interview</b><b>, </b>the applicant must provide the following:</div><div><br>
<ul><li>
Educational transcripts if using education to meet the minimum qualifications of this position.</li><li>
List of three (3) professional references to include daytime telephone and email address. <b><i>One must be a current or former supervisor</i></b><b>.</b></li><li>
Last two (2) performance evaluations. If unavailable, supervisory letters of recommendation can be substituted</li></ul></div><div><b>
Special Notices</b></div><ul><li><div>
The Alaska Public Safety Information Network (APSIN) is utilized in this position. A background check and fingerprinting will be required.</div></li><li><div>
The incumbent will be required to obtain APSIN access, which will be done through the office.</div></li><li><div>
Ability to obtain and maintain a Public Notary issued through the State of Alaska.</div></li><li><p>
Members of the Criminal Division are held to high standards of professionalism even in our personal lives. The incumbent must maintain the strictest of confidences with information they will be exposed to and have access to.</p></li><li><p>
Applicants should be aware that due to the nature of the work being performed in this office, the incumbent must have the ability to tolerate some exposure to graphic pictures, coarse language, and detailed descriptions of sometimes horrific criminal acts.</p></li></ul><div><b>
Application Notice</b></div><div>
You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska &ldquo;How to Apply&quot; page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.</div><div></div><div><b><br>
Education</b></div><div>
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview.</div><div><b><br>
Special Instructions for Foreign Education</b></div><div>
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.</div><div><b><br>
Work Experience</b></div><div>
If using work experience not already documented in your application, also provide the employer&rsquo;s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.</div><div><b><br>
Note:</b> Attaching a resume is not an alternative to filling out the application in its entirety. Noting, &quot;see resume&quot; or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.</div><div><b><br>
Bargaining Unit</b></div><div>
If you are a<b> current state employee</b>, please mark the union you are a member of at the time of application. If you are <b>not a current state employee, </b>do not complete this question.</div><div><b><br>
Background Check
</b><br>
The successful candidates must pass a comprehensive background investigation, which includes a criminal history check.</div><div><b><br>
EEO Statement</b></div><div>
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel &amp; Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.</div><div><b><br>
Workplace Alaska Application Questions &amp; Assistance</b></div><div>
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.</div><div>
For applicant password assistance, please visit the reset password page.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Contact Information</b></h2></div>
<div><p><b>For specific information about this position, please contact the hiring manager at the following:</b><br>
<br>
Fale Tuitele-Paama<br>
Administrative Assistant 3<br>
(907) 465-8917<br>
faleomavaega.tuitele-paama@alaska.gov</p></div></div></div>
<br><p></p><div><div><div><div><b>Careers with the State of Alaska offer MANY benefits</b></div><br>
The following information describes <b>typical</b> benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.<br>
<br>
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)<br>
<br>
<b>Insurance Benefits</b><ul> <li>Health insurance, which includes employer contributions toward medical/vision/dental<ul> <li>The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.<ul> <li>AVTEC </li><li>Confidential </li><li>Correctional Officers </li><li>Marine Engineers </li><li>Mt. Edgecumbe Teachers </li><li>Supervisory </li><li>Unlicensed Vessel Personnel/Inland Boatman's Union </li><li>Exempt employees (not covered by collective bargaining)</li></ul> </li><li>The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.<ul> <li>General Government </li><li>Labor, Trades and Crafts </li><li>Public Safety Employees Association </li><li>Masters, Mates &amp; Pilots</li></ul></li></ul> </li><li>Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)</li></ul><div><b>Optional Insurance Benefits</b></div><ul> <li>Group-based insurance premiums for<ul> <li>Term life (employee, spouse or qualified same sex partner, and dependents) </li><li>Long-term and short-term disability </li><li>Accidental Death and Dismemberment </li><li>Long-term care (self and eligible family members) </li><li>Supplemental Survivor Benefits</li></ul> </li><li>Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses</li></ul><br>
<b>Retirement Benefits</b><ul> <li>Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) </li><li>Matching employer contribution into a defined contribution program (new employees) </li><li>Employer contribution into a defined benefit or defined contribution program (current employees) </li><li>Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security </li><li>Option to enroll in the Alaska Deferred Compensation Program </li><li><b><i>Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options</i></b></li></ul><div>See https://drb.alaska.gov/retiree/ for additional information<br>
 </div><b>Paid Leave &amp; Other Benefits</b><ul> <li>Personal leave with an accrual rate increase based on time served </li><li>Twelve (12) paid holidays a year</li></ul></div></div></div><p></p>

Law Office Assistant 1

JOB
<br>This position is open to Alaskan Residents only.Please check out the residency definition to determine if you qualify.This recruitment is exempt from the Hiring Freeze (Administrative Order 358).What You Will Be DoingThe Law Office Assistant 1 position is responsible for providing administrative support to prosecutors within the Anchorage District Attorney’s Office. You will be performing a wide variety of tasks to include but not limited to typing and formatting legal documents, performing data entry, organizing documents in electronic files, and communicating with outside agencies and individuals verbally and in writing to accomplish tasks.Mission and CultureOur mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution of cases in a matter that advocates for the interests of the victims, respects the law enforcement agencies, responsibly stewards public resources, and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.Benefits of Joining Our TeamYou will have an opportunity to learn about the legal system, engage with the court, prepare for hearings and trials, and provide vital support to everyone involved. People who succeed and thrive in our office are those who can be reliable and present each day to work alongside their assigned attorneys to tackle their various deadlines and legal puzzles. This is a flexibly staffed position with a built-in advancement opportunity for people who exhibit a motivation to learn and succeed.You can expect a 37.5 hour work week; 12 paid holidays; personal leave accrual starting at 6 hours per pay period (about 21 days annually) and increasing with years of service. The general office hours are 8:00AM to 4:30PM but there is flexibility in establishing your regular hours around core business hours. The Working Environment You Can ExpectThe Anchorage District Attorney's Office is located at 310 K St. The office environment is friendly, fast-paced, and never boring.In our office, you can become a leader, work as part of a team; work in one or more areas of law and build your office and computer skillsWho We Are Looking ForOral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish workInterpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations
<br><br>
EXAMPLE OF DUTIES
<br>One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications. Substitutions: Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience. Special Note (All Levels): Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.
<br><br>
SUPPLEMENTAL INFORMATION
<br>For specific information about this position, please contact the hiring manager at the following: Fale Tuitele-PaamaAdministrative Assistant 3(907) 465-8917faleomavaega.tuitele-paama@alaska.gov

Law Office Assistant 1 (PCN 031236)

Ludwig Law Firm

<p><b>Legal Assistant / Secretary / Paralegal / Administrative Assistant</b><br/>Downtown Little Rock, Arkansas<br/>Full-Time | Monday&ndash;Friday | 8:00 a.m.&ndash;5:00 p.m.</p><p>Our downtown Little Rock law office is seeking a motivated and highly organized individual to immediately fill a full-time position as a Legal Assistant / Secretary / Paralegal / Administrative Assistant.</p><p><b>Ideal candidates will possess:</b></p><ul><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication abilities</li><li>An educational background in English or a related field</li><li>Prior experience in the medical field and/or previous experience as a legal secretary or administrative assistant</li><li>Attention to detail and the ability to manage multiple tasks in a fast-paced environment</li></ul><p>This is a full-time position, Monday through Friday, 8:00 a.m. to 5:00 p.m.</p><p><b>Salary is commensurate with experience.</b></p><p>Interested applicants should submit a resume and references for consideration.</p><p>Work Location: In person</p>

Legal Assistant

Keyes Law Group

<p><b>About Us</b></p><p>The Keyes Law Group is a boutique trusts and estates law firm with a reputation for long-term risk management and achieving family goals. Based in Milpitas, we represent elders, individuals, and families statewide in Estate Planning, Medi-Cal and Special Needs Planning, Estate Tax Planning, and Estate and Trust Administration.</p><p>We strive to be one of the best places to work. We provide opportunities for professional achievement in an inclusive atmosphere.</p><p>We are looking for a self motivated Legal Assistant to ensure smooth running of the office and effective case management. You will provide a broad spectrum of legal services under the supervision of an attorney.</p><p><b>Responsibilities</b></p><ul><li>Maintain confidentiality and professionalism continuously</li><li>Juggle a high volume of critical tasks and prioritize administrative duties</li><li>Manage and coordinate calendars, meetings, and travel of attorney and paralegals</li><li>Anticipate obstacles and creatively/strategically provide solution</li><li>Approach challenges with a solutions-minded perspective</li><li>Perform successfully in high pressure situations with strict deadlines</li><li>Possess professional phone etiquette</li><li>Craft, proofread, and/or edit correspondence on behalf of the firm</li><li>Handle a variety of ad hoc requests by researching information and conducting analyses</li><li>Partner with other members of the administration staff on various projects</li><li>Manage, prioritize, and respond to routine email, standard mail, and other incoming requests as needed</li><li>Maintain file and record retention</li></ul><p><b>Qualifications</b></p><ul><li>Proven working experience as legal assistant or legal secretary</li><li>2 - 3 years of experience in a law office preferred</li><li>3 - 5 years administrative experience preferred</li><li>Bachelor&rsquo;s degree or equivalent experience preferred</li><li>Fluency in Spanish preferred</li><li>Notary Public preferred, or willingness to become notary</li><li>Ability to work independently and collaboratively as part of a team</li><li>Maintain composure and calm demeanor in variety of challenging situations</li><li>Possess high level of interpersonal skills to handle sensitive and confidential situations</li><li>Interact and communicate with individuals at all levels of the firm</li><li>Demonstrate high level of proficiency with MS Office</li><li>Flexibility for overtime when needed</li><li>Strong attention to detail and organizational skills</li><li>Ability to juggle multiple activities and work under pressure</li></ul><p>Job Type: Full-time</p><p>Pay: $29.00 - $34.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Microsoft Office: 3 years (Preferred)</li><li>Legal or Administrative Assistant: 3 years (Preferred)</li></ul><p>Work Location: In person</p>

SKYVIEW LAW pllc

<p>Skyview Law is a growing, client-focused family law firm seeking a highly organized, dependable Legal Assistant to support our attorneys and paralegals in delivering exceptional service to our clients. This position is a dual-role opportunity that combines legal support responsibilities with front desk coverage and client-facing service.</p><p>We are looking for a proactive professional who thrives in a fast-paced environment, maintains strict attention to detail, and takes pride in serving clients during some of the most challenging times in their lives.</p><p>Position Overview</p><p>The Legal Assistant works closely with attorneys, paralegals, and clients to ensure cases are properly prepared, deadlines are met, and administrative processes run efficiently. This is an entry-level to mid-level opportunity with structured training and the potential for advancement into a Paralegal role for the right candidate.</p><p>Key Responsibilities</p><ul><li>Provide administrative and case support to attorneys and paralegals</li><li>Prepare, format, and proofread legal documents and correspondence</li><li>Assist with client intake and maintain accurate client files</li><li>Schedule appointments, hearings, and court deadlines</li><li>Communicate professionally with clients, court staff, and opposing counsel</li><li>Manage incoming and outgoing mail and electronic filings</li><li>Maintain organized physical and digital case files</li><li>Assist with discovery organization and document management</li><li>Support office operations as needed</li></ul><p>Front Desk &amp; Administrative Coverage</p><ul><li>Greet clients and visitors in a professional and welcoming manner</li><li>Answer and route incoming phone calls</li><li>Manage incoming and outgoing mail and deliveries</li><li>Maintain reception area organization and professionalism</li><li>Assist with scheduling consultations and appointments</li><li>Provide general administrative support to the office as needed</li></ul><p>Qualifications</p><ul><li>Strong organizational and time management skills</li><li>High attention to detail and accuracy</li><li>Professional written and verbal communication skills</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Proficiency in Microsoft Office (Word, Outlook, Excel)</li><li>Ability to handle confidential information with discretion</li><li>Reliable transportation and valid driver&rsquo;s license</li><li>Ability to maintain regular and punctual attendance</li></ul><p>Preferred Qualifications</p><ul><li>Prior legal or administrative experience</li><li>Experience in family law</li><li>Bilingual (Spanish) strongly preferred</li></ul><p>Work Environment</p><p>This position is based in a professional office setting. The role requires extended periods of sitting, computer use, and document handling. Occasional local travel may be required.</p><p>Growth Opportunity</p><p>Skyview Law values professional development. We provide structured training and mentorship, with a clear pathway for advancement into a Paralegal position based on performance, initiative, and demonstrated competency.</p><p>Job Type: Full-time</p><p>Pay: $17.13 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Travel reimbursement</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Legal Assistant: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Required)</li></ul><p>Language:</p><ul><li>Spanish (Preferred)</li></ul><p>Work Location: In person</p>

Twin Falls County

JOB
<br>Apply ONLINE www.twinfallscounty.orgResume and cover letter are required for this position. Please attach to online application, email to hr@tfco.org, or fax to 208-735-4395.Testing is required for this position. We must receive your test results by the posting deadline for you to be considered for this position. Testing is conducted by the Idaho Department of Labor Magic Valley Office. Their hours are Monday –Friday from 8 a.m. – 5 p.m. To receive the testing links; call 208-735-2500, email magicvalleymail@labor.idaho.gov , or visit the Department of Labor Magic Valley Office at 458 Parkview Loop in Twin Falls.Please note: If you took tests through the Department of Labor for a company other than Twin Falls County, your tests scores are not automatically sent to us and you will need to mail, email, or fax them to our office before the posting deadline to be considered for this position. Tests required: General Typing (5 Min), English Proofreading, Reading Comprehension, and Legal Terminology Tests will be kept on file for six (6) months. When you retest, we will use your most recent test score for each position for which you apply.
<br><br>
EXAMPLE OF DUTIES
<br>JOB DESCRIPTIONThe Legal Assistant is responsible for opening, preparing, organizing, maintaining and monitoring the ongoing status of legal case files. The Legal Assistant responds to the needs of members of the public in person and by phone. The Legal Assistant must have strong organization skills, and attention to detail. The Legal Assistant’s duties vary somewhat with job assignment between civil, criminal or juvenile cases but include examining and correctly identifying case documentation and law enforcement information to prepare legal documents and develop and maintain full and complete case files. The Legal Assistant works closely with prosecuting attorneys and must be able to understand the facts of each case. The Legal Assistant attends trials as needed with the prosecuting attorney, prepares exhibits, audios and videos and takes notes of court activities and testimony. The Legal Assistant works under the direction of the Office Manager, but has latitude to exercise independent judgment. The principal duties of the Legal Assistant are performed in the office.
<br><br>
SUPPLEMENTAL INFORMATION
<br><b>POSITION REQUIREMENTS:</b> The requirements listed below are representative of the minimum knowledge, skill, and ability required to satisfactorily perform each essential duty required for this position. Knowledge of: English grammar, spelling, punctuation, and composition;Must possess basic office skills. Possess or have ability to learn: Work cooperatively and constructively with prosecuting attorneys, co-workers and members of the public to provide public service of the highest quality;Legal, court, and judicial procedures, rules, terminology, methods, documents, practices, and objectives;Prosecutorial ethics;Twin Falls County Prosecuting Attorney’s Office policies and procedures;Proficiently operate computers, software programs, such as Word Perfect, Microsoft Word, Excel, PowerPoint, or similar office software to create documents and other materials, maintain information, and generate reports with attention to detail;Follow verbal and written instructions;Work independently and exercise initiative, with general guidance and supervision;Maintain a professional demeanor at all times;Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of strict deadlines;Demonstrate integrity and ingenuity the performance of assigned tasks and solving problems;Maintain strict confidentiality.MINIMUM EXPERIENCE AND TRAINING: Graduation from high school, preferably supplemented with an Associate’s Degree, and,Minimum of two (2) years office experience, orAn equivalent combination of education and experience that provides the required skills, knowledge and abilities to successfully perform the essential functions of the position may be considered.

<div><div><div><h2 class="jobSectionHeader"><b>Position Information</b></h2></div><div><p><br>
<br>
<b>Resume and cover letter are required for this position</b><b>. </b>Please attach to online application, email to hr@tfco.org, or fax to 208-735-4395.<br>
<br>
<b>Testing is required for this position. We must receive your test results by the posting deadline for you to be considered for this position.</b> Testing is conducted by the Idaho Department of Labor Magic Valley Office. Their hours are Monday &ndash;Friday from 8 a.m. &ndash; 5 p.m. To receive the testing links; call 208-735-2500, email magicvalleymail@labor.idaho.gov , or visit the Department of Labor Magic Valley Office at 458 Parkview Loop in Twin Falls.<br>
<br>
<b>Please note:</b> If you took tests through the Department of Labor for a company other than Twin Falls County, your tests scores are not automatically sent to us and you will need to mail, email, or fax them to our office <b>before </b>the posting deadline to be considered for this position.</p><div><b><br>
Tests required: General Typing (5 Min), English Proofreading, Reading Comprehension, and Legal Terminology</b></div>
<div>
Tests will be kept on file for six (6) months. When you retest, we will use your most recent test score for each position for which you apply.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<p></p><div><div><div><b>JOB DESCRIPTION</b></div><div>
The Legal Assistant is responsible for opening, preparing, organizing, maintaining and monitoring the ongoing status of legal case files. The Legal Assistant responds to the needs of members of the public in person and by phone. The Legal Assistant must have strong organization skills, and attention to detail. The Legal Assistant&rsquo;s duties vary somewhat with job assignment between civil, criminal or juvenile cases but include examining and correctly identifying case documentation and law enforcement information to prepare legal documents and develop and maintain full and complete case files. The Legal Assistant works closely with prosecuting attorneys and must be able to understand the facts of each case. The Legal Assistant attends trials as needed with the prosecuting attorney, prepares exhibits, audios and videos and takes notes of court activities and testimony.<br>
</div></div><div></div><br>
<div><div>The Legal Assistant works under the direction of the Office Manager, but has latitude to exercise independent judgment. The principal duties of the Legal Assistant are performed in the office.</div></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Duties / Responsibilities</b></h2></div>
<div><p><b>ESSENTIAL DUTIES AND RESPONSIBILITIES</b><b><i> (illustrative only and may vary by assignment)</i></b></p><div><ul><li><div><br>
Works closely with prosecuting attorneys to ensure their case needs are met correctly, accurately and on schedule;</div></li></ul></div><div><ul><li><div>
Manages assigned cases from intake through disposition, including discovery requests and responses, pleadings, data entry, etc.;</div></li></ul></div><div><ul><li><div>
Monitors case files to ensure documents are ready for attorneys and data entry is complete and accurate, ensures that documents are filed into appropriate folders, updates and organizes file folders as needed and purges outdated files as directed and according to Office policies and procedures;</div></li></ul></div><div><ul><li><div>
Calendars and schedules hearings and appointments for the Twin Falls County Prosecuting Attorney, schedules and coordinates meetings, monitors calendar/schedule for required court appearances;</div></li></ul></div><div><ul><li><div>
Requests reports and certified documents for case preparation;</div></li></ul></div><div><ul><li><div>
Prepares a large variety of legal forms, documents and reports;</div></li></ul></div><div><ul><li><div>
Drafts discovery requests and responses, affidavits and numerous other legal documents;</div></li></ul></div><div><ul><li><div>
Files documents with courts;</div></li></ul></div><div><ul><li><div>
Receives notice of hearings, enters hearing dates on the appropriate forms, notifies appropriate parties of hearings;</div></li></ul></div><div><ul><li><div>
Answers the phone and responds to the public, attorneys, victims, and law enforcement at the front desk as needed;</div></li></ul></div><div><ul><li><div>
Prints, organizes and accurately routes incoming mail and other documents as needed;</div></li></ul></div><div><ul><li><div>
Maintains files throughout the pendency of the case;</div></li></ul></div><div><ul><li><div>
Operates standard office equipment, a personal computer, and operates and maintains specialized office and case data entry and tracking systems, and related equipment;</div></li></ul></div><div><ul><li><div>
Operates and maintains case management system including electronic and paper files, reviews and verifies file notes for accuracy and inputs into case management system;</div></li></ul></div><div><ul><li><div>
Answers inquiries and provides information from case files to law enforcement officers, defense attorneys, defendants, and appropriate parties according to Office policies and procedures;</div></li></ul></div><div><ul><li><div>
Provides legal secretarial support to prosecuting attorneys and co-workers as needed;</div></li></ul></div><div><ul><li><div>
Maintains strict confidentiality in all cases;</div></li></ul></div><div><ul><li><div>
Performs other duties as assigned by the Twin Falls County Prosecuting Attorney;</div></li></ul></div><div><ul><li><div>
Performs all work duties and activities in accordance with Twin Falls County Prosecuting Attorney policies and procedures.</div></li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><div><div><div><b>POSITION </b><b>REQUIREMENTS:</b></div></div><div></div><div><div><br>
The requirements listed below are representative of the minimum knowledge, skill, and ability required to satisfactorily perform each essential duty required for this position.</div></div><div></div><div><div><b><br>
Knowledge</b><b> of:</b></div></div><div><ul><li><div>
English grammar, spelling, punctuation, and composition;</div></li></ul></div><div><ul><li><div>
Must possess basic office skills.</div></li></ul></div><div></div><div><div><b><br>
 Possess or have ability to learn</b><b>:</b></div></div><div><ul><li><div>
Work cooperatively and constructively with prosecuting attorneys, co-workers and members of the public to provide public service of the highest quality;</div></li></ul></div><div><ul><li><div>
Legal, court, and judicial procedures, rules, terminology, methods, documents, practices, and objectives;</div></li></ul></div><div><ul><li><div>
Prosecutorial ethics;</div></li></ul></div><div><ul><li><div>
Twin Falls County Prosecuting Attorney&rsquo;s Office policies and procedures;</div></li></ul></div><div><ul><li><div>
Proficiently operate computers, software programs, such as Word Perfect, Microsoft Word, Excel, PowerPoint, or similar office software to create documents and other materials, maintain information, and generate reports with attention to detail;</div></li></ul></div><div><ul><li><div>
Follow verbal and written instructions;</div></li></ul></div><div><ul><li><div>
Work independently and exercise initiative, with general guidance and supervision;</div></li></ul></div><div><ul><li><div>
Maintain a professional demeanor at all times;</div></li></ul></div><div><ul><li><div>
Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of strict deadlines;</div></li></ul></div><div><ul><li><div>
Demonstrate integrity and ingenuity the performance of assigned tasks and solving problems;</div></li></ul></div></div><div><div><ul><li><div>
Maintain strict confidentiality.</div></li></ul></div><div></div><div><div><b><br>
MINIMUM </b><b>EXPERIENCE AND TRAINING:</b></div></div><div><ul><li><div>
Graduation from high school, preferably supplemented with an Associate&rsquo;s Degree, and,</div></li></ul></div><div><ul><li><div>
Minimum of two (2) years office experience, or</div></li><li><div>
An equivalent combination of education and experience that provides the required skills, knowledge and abilities to successfully perform the essential functions of the position may be considered.</div></li></ul></div></div></div></div></div><p></p>
<br><p></p><div><div><div><div>Twin Falls County offers a highly competitive benefits package to <i>full-time </i>employees including holiday pay, paid vacation, paid personal days and paid sick leave. We offer medical, dental, and vision insurance, as well as short-term disability benefits, life insurance, and a PEHP plan. We are on the PERSI retirement plan and also offer a Deferred Compensation (voluntary retirement) plan.</div><div> </div><div>For specific information regarding Twin Falls County's benefits, visit the Benefits section of our web page.</div></div></div></div><p></p>

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