law office assistant

Albrecht & Barney Law Corporation

Job Title: Full-Time Assistant for Albrecht &amp; Barney Law CorporationLocation: Irvine, CaliforniaAlbrecht &amp; Barney, a leading estate planning law firm in Orange County, is seeking a dedicated and enthusiastic Assistant to join our team. This is an excellent opportunity for a self-motivated individual who values teamwork and excellence to work alongside a dynamic team of professionals and grow within a supportive environment.The Assistant will provide comprehensive support to our attorneys and play an important role in ensuring our clients receive excellent service. The ideal candidate is detail-oriented, dependable, and confident in their proofreading skills. If you are self-motivated, organized, and enjoy being part of a team, we would love to hear from you. Two years' experience in an office environment is preferred.This position requires the employee to work in the office 5 days a week in Irvine, California.Responsibilities would include, but not limited to:&middot; Manage and maintain attorneys' calendars, including scheduling client meetings and internal deadlines.&middot; Communicate effectively with clients via phone, email, and in-person.&middot; Maintain and organize client files, both physical and electronic, including scanning documents into electronic files, ensuring accuracy and easy accessibility.&middot; Assist with the preparation of business, estate, and tax documents, including word processing and proofreading.&middot; Assemble and notarize client documents.&middot; Serve as a liaison between clients and the attorney to ensure clear, timely, and courteous communication.&middot; Draft and prepare deeds and related documents for recording.&middot; Handle sensitive and confidential client information with the highest level and discretion and care.&middot; Provide backup support for phones and assist other team members when they are out of the office, as needed.&middot; Support special projects and perform miscellaneous administrative duties.Qualifications:&middot; Experience in a professional office environment preferred.&middot; Notary Public certification or willingness to obtain certification.&middot; Proficiency in Microsoft Office (Word, Outlook, Excel) and general comfort with computer systems.&middot; Strong customer service skills with the ability to interact professionally and compassionately with clients.&middot; Ability to adapt quickly, take initiative, and support a variety of administrative needs.&middot; Keen attention to detail and ability to proofread documents.&middot; Commitment to always maintain confidentiality.Education/License/Certification:&middot; Bachelor&rsquo;s Degree (Preferred)&middot; Licensed California Notary Public (Preferred)Benefits:&middot; Paid Health insurance&middot; Paid time off (PTO) and holidays&middot; 401K Retirement Plan (with employer match when vested)&middot; Group Disability and Life Insurance&middot; Employee Appreciation EventsCompany's website:https://albrechtbarney.comPay: $25.00 - $27.00 per hourExperience:<ul><li>Professional Office : 2 years (Required)</li></ul>Work Location: In person

Assistant - Estate Planning Law Firm

Nichols Law

Job Overview We are seeking a highly motivated and detail-oriented part-time Legal Assistant/Paralegal to join our office. In this role, you will provide essential support across a variety of legal practice areas, ensuring smooth case management and efficient workflow. Your proactive approach and strong organizational skills will contribute to delivering exceptional legal services to our clients. This position offers an exciting opportunity to develop your legal expertise while supporting complex legal processes in a fast-paced environment.Duties<ul><li>Assist with document review, drafting, proofreading, and editing of legal documents, pleadings, and correspondence.</li><li>Manage case files and documents using iManage and other document management systems, ensuring accurate filing and easy retrieval.</li><li>Support attorney with project management tasks related to workers' compensation and personal injury law.</li><li>Prepare for client interviews by organizing case materials and assisting with client communication under supervision.</li><li>Provide administrative support including scheduling appointments, managing calendars, handling phone inquiries with professional etiquette, and organizing meetings.</li></ul>SkillsExperience as a paralegal or legal assistant in a busy law office environment is preferable, but not required<ul><li>Excellent organizational skills with the ability to manage multiple projects simultaneously while maintaining attention to detail.</li><li>Ability to handle clerical tasks such as data entry, filing, transcription, and maintaining organized case files efficiently.</li><li>Demonstrated professional phone etiquette combined with strong organizational skills to support attorney&lsquo;s administrative needs. Join us if you're eager to grow your legal career in a collaborative environment that values initiative and precision! This role is perfect for candidates looking for part-time work that could grow into a full time position with flexible hours!</li></ul>Job Type: Part-timePay: $25.57 - $30.79 per hourWork Location: In person

Legal Assistant/Paralegal

Curley & Rothman LLC

Part-Time Legal and Settlement AssistantCurley &amp; Rothman, LLC / Spring Mill Settlement Services Conshohocken, PA (in-office) | Part-time, approximately 20 hours per weekAbout UsCurley &amp; Rothman, LLC is a Conshohocken-based law firm practicing civil litigation, real estate and transactional law, and title insurance defense. Our affiliated company, Spring Mill Settlement Services, is a settlement and title agency and an issuing agent for Old Republic National Title Insurance Company. We are a small, collaborative team where your work has a direct and visible impact.The RoleWe are looking for a reliable, detail-oriented part-time assistant to support both the law firm and our settlement company from our Conshohocken office. This is an in-office position (not remote) of roughly 20 hours per week, with a flexible schedule we can set together. You will work closely with our office manager and attorneys, taking on a mix of recurring administrative tasks and settlement support so the team can focus on client work. It is an excellent opportunity for someone who is organized, a quick learner, and comfortable juggling tasks across two related businesses.What You Will DoLaw firm support<ul><li>Saving and organizing documents and files (Clio and Microsoft 365 / OneDrive)</li><li>Data entry and file maintenance in Clio (our practice management system)</li><li>Electronic court filings (eFiling) across Pennsylvania counties</li><li>Calendaring deadlines, hearings, and appointments</li><li>Drafting engagement letters and other routine correspondence</li><li>Assisting with attorney registrations and CLE tracking</li><li>Helping maintain case logs and track next steps as needed</li></ul>Settlement and title support (Spring Mill Settlement Services)<ul><li>Placing title orders and assisting with file setup</li><li>Preparing and completing deed packages</li><li>Supporting recording and post-closing follow-up</li><li>General settlement file organization and coordination</li></ul>Office and administrative support<ul><li>Mail processing (incoming and outgoing)</li><li>Preparing and sending letters and service of documents</li><li>General clerical and administrative tasks that keep the office running smoothly</li></ul>The exact mix of duties will be tailored to your strengths and the needs of the office, with room to take on more responsibility over time.What We Are Looking For<ul><li>Strong organizational skills and close attention to detail</li><li>Comfort learning new software quickly (experience with Clio, SoftPro, QuickBooks, or Microsoft 365 is a plus, but not required)</li><li>Clear written and verbal communication</li><li>Ability to handle confidential client and financial information with discretion</li><li>Reliability, follow-through, and the ability to manage multiple tasks at once</li><li>A professional, team-oriented attitude</li></ul>Nice to Have<ul><li>Prior experience in a law firm, title company, or real estate office</li><li>Familiarity with court eFiling systems or county recording</li><li>Basic bookkeeping or billing experience</li></ul>Details<ul><li>Location: In-office, Spring Mill Corporate Center, 1100 E. Hector Street, Suite 425, Conshohocken, PA 19428</li><li>Hours: Approximately 20 hours per week; schedule flexible and set in advance</li><li>Compensation: Commensurate with experience</li></ul>Pay: $25.41 - $30.60 per hourWork Location: In person

Part-Time Legal and Settlement Assistant

Parker Poe Adams & Bernstein LLP

Become part of the Parker Poe team that – for more than a century – has represented many of the Southeast’s largest companies and local governments. We are a tight-knit firm that values the person beyond the lawyer or professional. Because of this, in addition to structured integration efforts, you will find that mentorship, professional development, and internal referrals happen organically. If you want to join a collaborative team providing sophisticated legal services – without losing sight of our calling to give back to our communities – this is the place to be.
 
The Legal Assistant will provide administrative support to various attorney groups as assigned. The Legal Assistant will interact with external clients as well as internal support staff. This position offers a great entry point for individuals seeking to begin a career in the legal field.
 The Legal Assistant will work a regular schedule as determined by the Office Administrator/HR and/or the assigned attorneys. The typical schedule will consist of 7.5 hours per day equating to 37.5 hours per week. Additional hours (including overtime) will be required on occasion.
 This position is located in Charlotte, NC.
 
Primary Duties and Responsibilities
 <ul>
<li>Prepare legal documents, pleadings, contracts and correspondence from draft or dictated text.</li>
<li>Manage attorneys’ calendars and assist in meeting deadlines.</li>
<li>Docket court filing deadlines and scheduling orders.</li>
<li>Maintain attorneys’ time entry for billing purposes.</li>
<li>Coordinate attorneys’ and/or clients’ travel arrangements including scheduling flights, ground transportation, overnight accommodations, preparing directions, and confirming travel schedules.</li>
<li>Perform clerical duties such as scheduling appointments, transcribing dictation, composing and typing routine correspondence, scanning and converting various documents, and reading and routing incoming mail.</li>
<li>Answer a multi-line telephone system, determine the purpose of calls, and transfer callers to appropriate personnel.</li>
<li>Provide assistance to fellow legal support staff as needed.</li>
<li>Assist in the review and issuance of client invoices.</li>
<li>File correspondence and legal documents in office electronic and paper filing system.</li>
<li>Maintain and organize new and existing client files.</li>
<li>Ensure proper indexing and filing of original legal documents.</li>
<li>Manage and organize attorneys’ contacts in database. Support business development activities as needed.</li>
<li>Ensure proper indexing and filing of original legal documents. Prepare closed case files for off-site storage.</li>
<li>Adhere to all firm policies, procedures, standards and guidelines. Maintain confidentiality.</li>
<li>Other duties as assigned by the Office Administrator and/or the assigned attorneys.</li>
</ul>
Requirements
 <ul>
<li>Zero to two years of experience as a legal secretary or as an administrative assistant in a law firm or legal department and an Associate’s degree, or the equivalent combination of experience and education. Bachelor’s degree preferred.</li>
<li>Experience working within a litigation-based practice is preferred.</li>
<li>Must be flexible and adaptable to change.</li>
<li>Operate office equipment such as copy/scanning machine, postage meter, and fax machine.</li>
<li>Advanced proficiency in Microsoft Office Suite including typing skills of 75 WPM.</li>
<li>Excellent written and oral communication skills.</li>
<li>Exceptional interpersonal and customer service skills.</li>
<li>Excellent time management skills. Must effectively prioritize work/projects and execute tasks in a high-pressure environment. Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests.</li>
<li>Motivated, self-directed individual with ability to anticipate and resolve issues and work with little to no supervision.</li>
<li>Must be a team player, willing to support other firm members and non-direct report attorneys during staff shortages.</li>
</ul>
Parker Poe is an Equal Opportunity Employer and makes recruitment, employment, promotional and all other personnel decisions without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law.

Legal Assistant

Russell Law Group

Office location: Beverly Hills, CA.Overview We are seeking a dedicated and detail-oriented Litigation Legal Secretary/assistant to join our litigation boutique law firm. The ideal candidate will play a crucial role in supporting attorneys with litigation and managing administrative tasks, maintaining files, and ensuring compliance with court and litigation procedures and calendering. The candidate will work with case management systems for calendaring, operations and organization. This position requires a strong understanding of legal terminology and procedures and candidate should be familiar with setting up pleading shells and other standard litgiation documents for attorneys.Duties<ul><li>Provide litigation and administrative support to attorneys, including scheduling appointments and managing calendars, preparing draft pleadings and documents to be electronically filed. Experience with AI is helpful.</li><li>Maintain and organize legal files using My Case - a case management system.</li><li>Conduct document review and proofreading to ensure accuracy and compliance with legal standards.</li><li>Prepare, file, and serve legal documents in accordance with court rules and deadlines.</li><li>Assist in the preparation of case materials for trials, hearings, and meetings.</li><li>Communicate effectively with clients, court personnel, and other stakeholders.</li><li>Ensure confidentiality of sensitive information at all times.</li></ul>Qualifications<ul><li>Previous law office experience of 5+ years</li><li>Proficiency in legal software.</li><li>Strong proofreading skills with attention to detail for document accuracy.</li><li>Excellent organizational skills with the ability to manage multiple tasks efficiently.</li><li>Strong written and verbal communication skills are essential.</li><li>Ability to work independently as well as part of a team in a fast-paced environment.</li></ul>If you are passionate about the legal field and possess the necessary skills to excel as a Legal Secretary, we encourage you to apply for this opportunity to contribute to our dynamic team.Job Type: Full-timePay: $30.00 per hourExperience:<ul><li>Civil Litigation: 7 years (Required)</li></ul>Location:<ul><li>Los Angeles, CA (Required)</li></ul>Work Location: Remote

Legal Assistant/Secretary

Premier Justice Law

Job Overview We are seeking a detail-oriented Legal Assistant to join our dynamic legal team. The ideal candidate will possess strong organizational skills, good communication skills, ability to think outside the box and good at managing calendars. This position is integral to ensuring efficient case handling and providing exceptional administrative support within a professional law office environment.Please send resume and pay requirement.Responsibilities:<ul><li>Answer phones and take Intakes for Potential Clients</li><li>Provide general administrative support, including scheduling, emails, and document organization</li><li>Open up insurance claims and assist clients with property damage</li><li>Manage records and filing systems</li><li>Request Police Reports, Medical Records, Medical Bills, Open Health insurance claims</li><li>Maintain confidentiality and handle sensitive information with discretion</li></ul>​Qualifications:<ul><li>Previous experience as a paralegal or other legal field</li><li>Ability to prioritize and multitask</li><li>Excellent written and verbal communication skills</li><li>Deadline and detail-oriented</li><li>This is not a remote position</li></ul>Pay: $25.00 - $30.00 per hourWork Location: In person

Tennessee State Government

<div>Executive Service
<h2 class="jobSectionHeader">LEGAL ASSISTANT</h2><h3 class="jobSectionHeader">
Division of TennCare</h3><h3 class="jobSectionHeader">
Office of General Counsel (OGC)</h3><h3 class="jobSectionHeader">
Nashville, TN</h3><h3 class="jobSectionHeader">
Minimum Salary $48,684/ Year
</h3><h3 class="jobSectionHeader">TennCare compensation is equitable and will be based on education and experience for a qualified candidate in accordance with Department of Human Resources (DOHR) policy.</h3><h3 class="jobSectionHeader">
Closing Date: 06/15/2026</h3>
The Division of TennCare is dedicated to providing our employees with a hybrid work environment. All TennCare positions have a combination of work from home and work in the office, which varies by position, department, and business need. You may review the specific expectations with our hiring team. 
Background Check:
This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position. 
Who we are and what we do:
TennCare is Tennessee's managed care Medicaid program that provides health insurance coverage to certain groups of low-income individuals such as pregnant women, children, caretaker relatives of young children, older adults, and adults with physical disabilities. TennCare provides coverage for approximately 1.7 million Tennesseans and operates with an annual budget of approximately $14 billion. It is run by the Division of TennCare with oversight and some funding from the Centers for Medicare and Medicaid Services (CMS).
TennCare's mission is to improve the lives of Tennesseans by providing high-quality cost-effective care. To fulfill that purpose, we equip each employee for active participation and empower teams to communicate and worked collaboratively to improve organizational processes in order to make a difference in the lives our members. Because of the positive impact TennCare has on the lives of the most vulnerable Tennesseans, TennCare employees report that their work provides them with a sense of meaning, purpose, and accomplishment. TennCare leadership understands that employees are our most valuable resource and ensures professional and leadership development are a priority for the agency.
Job Overview:
The Office of General Counsel (OGC) advises and supports all TennCare departments on legal, strategic, regulatory, and compliance matters that advance its mission. The Request for Release (RFR) team is seeking a Legal Assistant to support the accurate and timely processing of Request for Release cases within TennCare's Office of General Counsel. This role will serve as a key member of the RFR team, working closely with attorneys and internal stakeholders to ensure cases are processed efficiently, documentation is maintained accurately, and sensitive information is handled in accordance with established procedures. The Legal Assistant will play an essential role in maintaining workflow continuity, supporting case-related communications, and contributing to overall operational effectiveness.
Key Responsibilities:<ul><li>
Enter and maintain RFR case data within required timeframes, ensuring accuracy and completeness of all information and documentation
</li><li>Verify critical data (e.g., Social Security numbers) and flag discrepancies for review
</li><li>Process case data and prepare, review, and distribute correspondence, including notice of claim letters
</li><li>Access and update claim records to ensure accuracy of claims periods and case details
</li><li>Verify recipient and mailing information to protect confidential data and prevent errors
</li><li>Create and maintain internal tracking tools, including RFR and death certificate referral spreadsheets
</li><li>Organize and maintain case files and supporting documentation for efficient retrieval
</li><li>Manage incoming and outgoing mail, scan documents, and respond to and log voicemail communications
</li><li>The position is hybrid. The Legal Assistant will be required to work in the office at least once per week, with typically one to two additional in-office days per month based on team schedules and operational needs.
</li><li>The Legal Assistant will be required to attend meetings as scheduled by supervisors.</li></ul>
Minimum Qualifications:
Education equivalent to graduation from an accredited college, university, or professional school with one of the following:
(1) an Associate's Degree in Paralegal or Legal Assistant studies;
(2) a Bachelor's Degree in Paralegal or Legal Assistant studies;
(3) a Paralegal Certificate;
or
(4) one year (28 semester hours) of graduate level law school.
OR
Education equivalent to graduation from a standard high school and two years of full-time experience in researching legal issues and documenting findings to assist in building case files, settling legal disputes, and/or providing legal counsel to clients.
Desirable Qualifications
<ul><li>Ability to maintain strong professional and interpersonal relationships while managing multiple priorities and adapting to changing needs and assignments.
</li><li>Demonstrated ability to prioritize competing demands, handle matters efficiently and proactively, and follow projects through to completion within established deadlines.
</li><li>Detail oriented with strong organization, facilitation, and communication skills.
</li><li>Strong computer data entry skills, including knowledge of proper punctuation and proofreading skills.
</li><li>Effective written communication skills, including the ability to draft letters, emails, and reports on behalf of the office staff. -Experience working with large-scale eligibility, enrollment, or case management systems similar to TennCare systems.
</li><li>Experience in the healthcare field</li></ul>
Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.</div>

LEGAL ASSISTANT - 78050

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Assistant - Estate Planning Law Firm

Legal Assistant/Paralegal

Part-Time Legal and Settlement Assistant

Legal Assistant

Legal Assistant/Secretary

Legal Assistant

LEGAL ASSISTANT - 78050