law office assistant

CDF Labor Law

<div>Position: Litigation/Legal Assistant (Sacramento, CA)
Job Summary:
We are actively seeking a high-energy and experienced Litigation Legal Assistant to join our Sacramento team. A collaborative and flexible work environment necessitates the ability to adapt to multiple roles in small office, have attention to detail, and the ability to get along and work well with a fun and diverse team. The Legal Assistant will provide support to 3 attorneys desks. This position reports to the Director of Legal Operations and Office Managing Partner.
Position Type / Expected Hours of Work
This is a full-time position, working in the office 5 days a week; hybrid schedule available after initial training period. Days and hours are Monday through Friday 8:00 a.m. to 5:00 p.m., with a 45 minute or one hour unpaid lunch period.
Qualifications:<ul><li>
Must have 5+ years of experience as a Litigation/Legal Assistant in a litigation environment. Labor and employment experience is preferred but not required for the right candidate.</li><li>
Must have experience in calendaring, researching court rules/local rules/judge's rules, and ability to cross-check calendaring using software such as eDockets, Milana or Compulaw.</li><li>
Must have experience with eFiling in both State and Federal courts; including but not limited to creating tables of authority, bookmarking exhibits, redacting and Bates stamping.</li><li>
Position requires critical thinking skills, attention to detail, proof-reading skills, and ability to multi-task.</li><li>
Must be proficient in MS Office 365 Programs (Word, Excel, and Outlook).</li><li>
Duties also include the following tasks: travel arrangements, expense reports, entering attorney timesheets, and other administrative type duties as assigned.</li></ul>
Education:<ul><li>
High school diploma or equivalent required. Some college coursework is preferred.</li></ul>
CDF Benefits:<ul><li>
Competitive pay and incentives</li><li>
Medical, dental, vision, and flexible spending</li><li>
Firm paid benefits: EAP, Telemedicine, life insurance, STD, and LTD</li><li>
401(k), paid holidays, paid time off and paid parental leave program</li><li>
Fun events and firm perks</li><li>
Business casual dress</li><li>
Annual Holiday event and more!</li></ul>
Position Type / Expected Hours of Work<ul><li>
This is a full-time position, working in the office 5 days a week with option of hybrid remote after the initiation period. Days and hours are Monday through Friday 8:00 a.m. to 5:00 p.m., with one hour unpaid lunch period.</li></ul> 
About CDF Labor Law LLP 
For 30+ years, CDF has distinguished itself as one of the top employment, labor, and business immigration firms in California, representing employers in single-plaintiff and class action lawsuits, and advising employers on related legal compliance and risk avoidance with offices strategically located throughout the state.
Commitment to Diversity 
CDF is proud to have been listed in Law360's Annual Diversity Report for multiple years in a row as one of &quot;Best Law Firms for Women and Minority Attorneys&quot; in firms of similar size. We are fully committed to supporting and advancing diversity, equity, and inclusion within the legal profession, and strongly encourage the interest of diverse candidates in the firm.</div>

Litigation/Legal Assistant

Harrington Miller

Legal Assistant Job description Medium sized Law Firm is seeking to hire an experienced legal assistant to provide a full range of support for two attorneys, including but not limited to, preparation/revision of correspondence, pleading and documents; e-file pleadings; calendar maintenance various office and client filing responsibilities.Responsibilities:&middot; Provide support for two attorneys and backup support for other attorneys as needed.&middot; Prepare/revise correspondence, pleadings, documents and other office assignments as directed.&middot; Communications with clients, opposing counsel and court staff.&middot; Establish and maintain calendar and deadline reminder systems and adhere to all firm policies and procedures with regard to docketing of deadlines.&middot; Maintain calendars, CLE, reports and time records.&middot; Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.&middot; Upon direction of an attorney, e-file documents with various courts; maintain court dockets and files and document via appropriate sources.Qualifications/Skills required:&middot; High school diploma or equivalent.&middot; 5 years of relevant experience preferred.&middot; Exceptional organizational skills and the ability to prioritize multiple tasks and complete them under time constraints.&middot; Excellent proofreading skills in order to review and edit legal correspondence and legal case documents.&middot; Ability to change and adapt to current and future responsibilities and circumstances.&middot; Punctual with excellent attendance.&middot; Strong verbal and written communication skills, as well as excellent proofreading skills.Legal Assistant &middot; Ability to timely respond to deadlines, balance workload and take initiative.&middot; Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Law firm billing experience is preferred.Job Type: Full-timePay: $36,000.00 - $44,000.00 per yearApplication questions You have requested that Indeed ask candidates the following questions: <ul><li>How many years of law firm experience do you have?</li><li>How many years of legal experience do you have?</li><li>How many years of legal assistant experience do you have?</li><li>How many years of litigation experience do you have?</li><li>How many years of paralegal experience do you have?</li></ul>Job Type: Full-timePay: $38,000.00 - $45,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li></ul>Work Location: In person

Legal Assistant

Law Office of Shah & Rubenstein, LLC

Job Summary We are seeking a detail-oriented and organized Legal Assistant to join our dynamic legal team. The ideal candidate will provide essential support to attorneys in various legal matters, particularly in personal injury law. This role requires proficiency in legal research, document management, and strong communication skills to effectively assist in case preparation and client interactions.Responsibilities<ul><li>Assist attorneys with case preparation by conducting thorough legal research using tools such as Lexis-Nexis.</li><li>Strong interpersonal skills and client communication.</li><li>Manage and organize case files through document management systems to ensure easy access and retrieval of information.</li><li>Transcribe legal documents, correspondence, and meeting notes with accuracy and attention to detail.</li><li>Maintain effective phone etiquette while communicating with clients, witnesses, and other legal professionals.</li><li>Proofread legal documents for clarity, accuracy, and compliance with legal standards before submission.</li><li>Support project management tasks by tracking deadlines, scheduling meetings, and coordinating with various stakeholders.</li><li>Conduct interviews with clients and witnesses to gather relevant information for cases.</li><li>Provide general administrative support including filing, data entry, and maintaining office supplies.</li></ul>Requirements<ul><li>Proven experience as a Legal Assistant or in a similar role within a law firm or legal department is preferred.</li><li>Familiarity with general areas of law is a plus but not mandatory.</li><li>Proficient in using all Microsoft Office Suite programs and other legal research tools.</li><li>Strong skills in document management systems to streamline workflow processes.</li><li>Excellent proofreading skills with a keen eye for detail.</li><li>Effective project management abilities to handle multiple tasks efficiently.</li><li>Exceptional interviewing skills to extract pertinent information from clients and witnesses.</li><li>Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.</li></ul>If you are passionate about the legal field and possess the necessary skills to thrive as a Legal Assistant, we encourage you to apply for this exciting opportunity to contribute to our team&rsquo;s success.Job Types: Full-time, Part-timePay: $19.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Free parking</li><li>Opportunities for advancement</li></ul>Ability to Relocate:<ul><li>Edison, NJ 08820: Relocate before starting work (Required)</li></ul>Work Location: In person

Legal Assistant/Paralegal

The Law Office of Joon Jeong, LLC

About Our FirmWe are a growing law firm based in Suwanee, Georgia, handling a wide range of matters including personal injury, civil litigation, business transactions, and immigration. Our office values precision, accountability, and professionalism, and we are seeking a motivated Legal Assistant / Paralegal to support our team.Position OverviewThe Legal Assistant / Paralegal will provide direct support to attorneys in managing cases, preparing legal documents, communicating with clients, and ensuring efficient office operations. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.Duties<ul><li>Manage incoming calls, directing them to the appropriate personnel or taking messages as needed.</li><li>Maintain an organized filing system for legal documents and case files.</li><li>Assist attorneys with legal administrative tasks, including transcribing documents and preparing case files.</li><li>Schedule appointments and manage calendars for attorneys, ensuring efficient time management.</li><li>Support the legal team with case management duties, including tracking deadlines and filing documents with courts.</li><li>Perform general office duties such as ordering supplies, maintaining office equipment, and ensuring a clean workspace.</li></ul>Skills<ul><li>Proficiency in legal administrative tasks and familiarity with legal terminology.</li><li>Experience with personal injury law handling is plus but not required.</li><li>Strong organizational skills with the ability to file documents accurately and efficiently.</li><li>Excellent communication skills, both verbal and written, to interact effectively with clients and colleagues.</li><li>Bilingual in Korean and English is preferred.</li><li>Ability to transcribe legal documents accurately and maintain confidentiality at all times.</li><li>Knowledge of personal injury law is a plus but not required.</li><li>Strong attention to detail and ability to manage multiple tasks simultaneously in a fast-paced environment.</li></ul>This position offers an exciting opportunity for individuals looking to advance their careers in the legal field while contributing to a dynamic team.Job Type: Full-timePay: $25.00 - $28.00 per hourBenefits:<ul><li>Paid time off</li></ul>Ability to Commute:<ul><li>Suwanee, GA 30024 (Required)</li></ul>Ability to Relocate:<ul><li>Suwanee, GA 30024: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Petruccelli Martin & Haddow LLP

Job Description:Dynamic Portland law firm has an opening for a full-time legal assistant. Duties to include maintaining attorney calendar, scheduling appointments, drafting pleadings and other court documents, drafting correspondence to courts and clients, and maintaining client files.Job Requirements:The ideal candidate must be detail oriented, self-motivated, highly organized and able to exercise a high degree of discretion and judgment. Candidate must also have strong written and verbal communication skills as well as proficiency in Microsoft Office applications, Adobe Acrobat Pro and transcription. Previous law office experience is preferred.Benefits:Competitive salary and benefits package including health insurance, life insurance and long-term disability insurance, 401(k) and Personal Time OffPay: $29.00 - $30.85 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Disability insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: In person

Montrose Law Firm

-&lt;Overview&gt; Join our dynamic legal team as a dedicated Legal Assistant, where your organizational skills and legal expertise will play a vital role in supporting a wide range of legal services. This role offers an exciting opportunity to engage in diverse areas of law, includig Criminal Defense, DWI's and personal Injury. You will be instrumental in managing case files, conducting legal research, drafting documents, and providing administrative support to attorneys and clients alike. If you thrive in a fast-paced environment and are passionate about delivering precise legal support, this position is perfect for you!&lt;Duties&gt;<ul><li>Assist attorneys with case management by organizing and maintaining legal documents using document management systems such as MyCase.</li><li>Conduct comprehensive legal research utilizing LexisNexis, and other legal databases to support case strategies across various practice areas including Criminal, DUI or DWI's and personal injury.</li><li>Prepare and review legal documents such as contracts, pleadings, discovery requests, and correspondence with meticulous attention to detail.</li><li>Perform document review and proofreading to ensure accuracy and compliance with legal standards.</li><li>Manage data entry tasks related to case files, court filings, and client records while ensuring all information is up-to-date and properly filed.</li><li>Support attorneys with client interviews by preparing questionnaires and summarizing interview notes for further analysis.</li><li>Handle administrative duties including scheduling appointments, managing phone etiquette, organizing files, and maintaining a well-structured law office environment.</li></ul>&lt;Qualifications&gt;<ul><li>Proven experience as a Legal Assistant or Paralegal within a busy law office environment.</li><li>Strong knowledge of legal administrative processes including document management systems such as LexisNexis.</li><li>Familiarity with various practice areas such as Criminal, DWI's and personal injury.</li><li>Excellent research skills utilizing LexisNexis to gather pertinent case law and legal information.</li><li>Demonstrated ability to draft clear legal documents with strong writing skills; proofreading and transcription experience are highly valued.</li><li>Exceptional clerical skills including filing, data entry, phone etiquette, and document review&mdash;ensuring accuracy at every step.</li><li>Ability to multitask effectively in a fast-paced environment while adhering to strict deadlines. This role is paid &mdash; offering an engaging opportunity for those eager to grow their careers within a supportive legal environment that values precision, initiative, and professional development. If you possess the necessary skills and enthusiasm for supporting impactful legal work across diverse practice areas, we invite you to apply!</li></ul>Pay: $11.00 - $13.00 per hourWork Location: In person

Ogletree Deakins

<div>Position Summary:
<div>
Our St. Louis, MO office is looking for a Litigation Practice Assistant/Legal Secretary to join our growing firm on a hybrid schedule. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required, and e-files for State, Federal, and Appeals.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a litigation practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Experienced with drafting pleadings and court filings</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div>
Please note, we are not working with outside recruiters for this position.</div>
Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Litigation Practice Assistant

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