law office assistant

Ogletree Deakins

<div>Position Summary:
<div>
Our San Diego office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant 2 may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div>
Please note, we are not working with outside recruiters for this position.
</div>Benefits:
<div>
In accordance with California&rsquo;s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $52,000 and $113,000. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.</div><div></div><div> 
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Contact Information:
<div>
If you have questions, please e-mail Brooklyn Butler at brooklyn.butler@ogletree.com with &quot;Practice Assistant &ndash; SDO&quot; in the subject line. Please note, applications submitted via e-mail will not be considered.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Legal Practice Assistant

Red Blue Flame Fire Safety and Security System LLC

Job Title: Legal Assistant cum AdminCompany: Four Square Steel Constructions Contracting LLC Part of: Blue Square Group of Companies Location: Dubai, UAEJob SummaryFour Square Steel Constructions Contracting LLC, part of the Blue Square Group of Companies, is looking for a proactive and detail-oriented Legal Assistant cum Admin to join our team. The ideal candidate will have an LLB qualification, a strong understanding of legal documentation, and the ability to provide efficient administrative support while ensuring compliance with company policies and applicable UAE regulations.Key Responsibilities<ul><li>Assist in drafting, reviewing, and maintaining contracts, agreements, legal notices, and other legal documents.</li><li>Organize and maintain legal files, records, and confidential documentation.</li><li>Coordinate with external legal consultants, government authorities, and other stakeholders as required.</li><li>Support company licensing, permit renewals, and regulatory compliance activities.</li><li>Prepare legal correspondence, reports, and official documents.</li><li>Provide general administrative support, including document control, filing, scheduling, and office coordination.</li><li>Maintain accurate records and ensure timely follow-up on legal and administrative matters.</li><li>Perform other legal and administrative duties as assigned by management.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor's Degree in Law (LLB) is mandatory.</li><li>Minimum 2 years of relevant experience as a Legal Assistant, Legal Officer, or in a similar role.</li><li>Knowledge of UAE legal documentation and administrative procedures is preferred.</li><li>Strong communication skills in English (written and verbal).</li><li>Proficiency in Microsoft Office applications.</li><li>Excellent organizational and time management skills.</li><li>Ability to handle confidential information with integrity and professionalism.</li></ul>How to ApplyInterested candidates are invited to send their updated CV to hr@bluesquaregroupdubai.com with the subject line:Application for Legal Assistant cum AdminWork Location: In person

Legal Assistant/Admin

Cornerstone Law Group

Cornerstone Law Group, PLLC &mdash; Cassopolis, MichiganCornerstone Law Group is seeking a dependable, organized, and personable individual to serve as a full-time Legal Office and Personal Assistant. This is an entry-level position, and training will be provided to the right candidate.The ideal candidate enjoys helping others, communicates professionally, pays close attention to detail, and is comfortable handling a combination of law-office responsibilities and occasional personal-assistance tasks. Because this position involves client communications and access to confidential information, discretion, professionalism, and sound judgment are essential.Primary ResponsibilitiesResponsibilities may include:<ul><li>Managing calendars, appointments, reminders, and scheduling</li><li>Answering telephone calls and communicating with clients</li><li>Assisting with new-client intake and gathering basic case information</li><li>Preparing, organizing, scanning, copying, and filing documents</li><li>Maintaining electronic and physical client files</li><li>Assisting with correspondence, routine letters, and office forms</li><li>Tracking deadlines, court dates, appointments, and follow-up tasks</li><li>Coordinating document signatures, mailings, and deliveries</li><li>Communicating with courts, clients, attorneys, and other offices as directed</li><li>Helping maintain an organized and welcoming office</li><li>Performing occasional errands and personal-assistance tasks</li><li>Assisting the attorney with administrative projects and other tasks as needed</li></ul>QualificationsPrior legal-office experience is not required. Training will be provided.A successful candidate should have:<ul><li>Strong organizational and time-management skills</li><li>Clear and professional written and verbal communication skills</li><li>A friendly and respectful manner when working with clients</li><li>Close attention to detail</li><li>Dependability and punctuality</li><li>The ability to maintain strict confidentiality</li><li>Basic computer and typing skills</li><li>A willingness to learn new technology and office procedures</li><li>The ability to manage multiple assignments and follow through on tasks</li><li>Reliable transportation for occasional local errands or document deliveries</li></ul>Experience with Microsoft Outlook, Microsoft Word, Adobe Acrobat, or law-office software is helpful but not required.Position Details<ul><li>Location: Cassopolis, Michigan</li><li>Position Type: Full-time</li><li>Office Hours: Monday through Friday, 9:00 a.m. to 5:00 p.m.</li><li>Schedule: Some flexibility may be available within regular office hours based on the needs of the office</li><li>Compensation: Based on the selected candidate&rsquo;s experience, qualifications, and skill level</li><li>Training: Provided</li><li>Start Date: Immediately</li></ul>This position may be especially well suited for someone interested in gaining professional office experience, learning about the legal field, and growing into a larger administrative or legal-support role. The selected candidate will have the opportunity to learn a variety of office functions and become an important part of a growing law practice.How to ApplyPlease email a r&eacute;sum&eacute; and a brief message explaining:<ul><li>Why you are interested in the position;</li><li>Your availability to begin working;</li><li>Any administrative, customer-service, organizational, or office experience you have; and</li><li>Any experience you have with Microsoft Office, document preparation, scheduling, or client communications.</li></ul>Applications should be submitted by email to:hoguen@cornerstonelawgroup.netPlease include &ldquo;Legal Office and Personal Assistant Application&rdquo; in the subject line.Cornerstone Law Group, PLLC is an equal-opportunity employer. Employment decisions are based on qualifications, reliability, professionalism, and the needs of the office.Pay: $17.00 - $25.00 per hourWork Location: In person

Legal Office and Personal Assistant

Law Offices of Mario A. Garcia, P.A.

Law Offices Mario A. Garcia, P.A. is seeking a highly organized and detail-oriented Legal Assistant to provide administrative and legal support to attorneys and staff across a range of commercial and real estate matters. The ideal candidate will assist with case preparation, document management, client communication, legal research, and day-to-day office operations while maintaining professionalism, confidentiality, and accuracy.Key Responsibilities:<ul><li>Provide administrative and legal support to attorneys handling commercial, real estate, civil, litigation, and bankruptcy matters.</li><li>Prepare, format, proofread, and organize legal documents, correspondence, pleadings, contracts, and other case materials.</li><li>Assist with the preparation and filing of court documents and other legal filings.</li><li>Maintain accurate and organized electronic and physical case files and records.</li><li>Conduct basic legal research and gather information relevant to ongoing matters.</li><li>Assist attorneys with case preparation, discovery, document review, and trial or hearing preparation as needed.</li><li>Coordinate schedules, meetings, deadlines, and appointments for attorneys and clients.</li><li>Communicate professionally with clients, courts, opposing counsel, and other legal professionals.</li><li>Assist with real estate transaction documentation and administrative tasks related to commercial and civil matters.</li><li>Support bankruptcy-related matters involving both debtors and creditors.</li><li>Track deadlines and follow up on outstanding documents, signatures, and case-related requirements.</li><li>Handle confidential client and firm information with discretion and professionalism.</li><li>Perform general administrative duties and provide additional support to the legal team as needed.</li></ul>Qualifications:<ul><li>Previous experience as a legal assistant, legal secretary, paralegal, or in a related administrative role preferred.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail and ability to manage multiple priorities.</li><li>Proficiency with Microsoft Office and common document-management tools.</li><li>Ability to learn and work with legal case-management and filing systems.</li><li>Professional judgment and ability to maintain strict confidentiality.</li><li>Familiarity with legal terminology and court filing procedures is a plus.</li><li>Experience with real estate, commercial litigation, civil transactions, or bankruptcy law is preferred but not required.</li></ul>What We Offer<ul><li>Opportunity to gain experience across multiple areas of legal practice.</li><li>Exposure to commercial and real estate transactions, litigation, civil matters, and bankruptcy proceedings.</li><li>A professional and collaborative legal work environment.</li><li>Opportunities to develop legal, administrative, and case-management skills.</li><li>The opportunity to work closely with experienced attorneys and support meaningful client matters.</li></ul>

Legal Assistant

Hedrick Gardner Kincheloe & Garofalo LLP

<div>Company Description 
For 70 years, our firm has been a trusted legal partner throughout North and South Carolina &mdash; delivering strategic defense, practical counsel, and results that matter. Across our five offices, we combine knowledge and experience with the resources and insight to manage complex claims and litigation efficiently.
We believe the strongest defense is built on solid relationships and client engagement. Our attorneys are more than counsel. We stand beside clients at every stage of a dispute by offering clear guidance, focused strategy, and relentless advocacy. Clients trust us to protect their interests and show up when it matters most.
What sets us apart is our commitment to true partnership. We invest deeply in understanding each client&rsquo;s unique perspective, challenges they are facing, and their priorities, ensuring our counsel is practical and aligned with your business goals.
We blend a legacy of steady, dependable advocacy with a collaborative multi-generational approach &mdash; where experience meets innovation and grit meets adaptability. This balance allows us to navigate complex claims with precision that enhances efficiency and outcomes.
Our five offices across the Carolinas give us unmatched perspective. We understand the nuances of state and regional regulations and court practices, enabling us to craft defense strategies grounded in real-world environments. 
Job Description 
The Legal Assistant will provide administrative support for 3 or more attorneys.
Core Duties and Responsibilities:
This position will support attorneys by providing administrative support such as handling incoming mail, answering and responding to phone calls, managing each attorney&rsquo;s calendar, transcribing dictation, drafting correspondence and pleadings, scheduling mediations and depositions, requesting necessary information from parties involved in litigated cases and assisting other support staff as needed. The legal assistant communicates and resolves competing priorities when appropriate and any other tasks that may be assigned by supervising attorneys or management.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Activities, duties, and responsibilities may change at any time with or without notice. 
Qualifications 
<ul><li>
Required &ndash; HS diploma</li><li>
Preferred &ndash; Associate degree, certificate or similar course of study in the area of administrative support, legal secretarial assistance or paralegal studies</li><li>
Qualified candidates will exhibit knowledge of and experience in civil defense litigation including knowledge of deadlines, requirements and court filing procedures.</li><li>
Prior success in a professional office environment, preferably a law firm or legal department.</li><li>
Proficiency in MS Word and MS Outlook</li><li>
Proficiency using Adobe Acrobat pro for document production</li><li>
Ability to complete tasks assigned in a timely fashion</li><li>
Ability to manage/meet deadlines</li><li>
Excellent written communication skills</li><li>
Excellent customer service skills</li><li>
Familiarity with and ability to utilize digital transcription software</li><li>
Exceptional proofreading skills</li><li>
Knowledge of case management software preferred</li><li>
Basic knowledge of medical terminology</li></ul> 

Additional Information 
Physical Demands:<ul><li>
Position requires sitting for more than 2/3 of the time</li><li>
Position requires ability to focus on a computer monitor for extended periods of time</li><li>
Positon requires a small amount of bending and reaching to access supplies and equipment</li><li>
Position requires enough mobility to move from one area of the office to another at a moderate pace periodically</li><li>
Must be able to lift up to 10 pounds on occasion</li><li>
Work is performed in an office environment with a modest level of noise</li></ul> 
Work Environment:<ul><li>
Indoor Office Setting</li><li>
Well-Lighted/Ventilated Environment</li><li>
Air Conditioned/Heated Environment</li><li>
7.5 hour shift, 37.5 hours per week</li><li>
Monday to Friday</li><li>
8:30am &ndash; 5:00pm</li><li>
1 hour lunch</li></ul>
Benefits:<ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Life</li><li>
Short-term Disability</li><li>
Long-term Disability</li><li>
HRA</li><li>
FSA</li><li>
401K</li><li>
Educational Assistance</li><li>
Pet Insurance</li><li>
Paid Holidays</li><li>
PTO Accrual</li></ul>
Benefit Conditions:<ul><li>
Waiting period may apply</li><li>
Only full-time employees eligible</li></ul>
Ability to commute/relocate:
Reliably commute or planning to relocate before starting work.<div></div>
Hedrick Gardner is committed to the equal employment opportunity of all individuals regardless of their race, color, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local, state, or federal law.</div>

Legal Assistant - Civil Litigation

Martinez and Associates Law

About UsWe are a growing immigration law firm dedicated to helping individuals and families navigate the U.S. immigration process with professionalism, compassion, and integrity. We are seeking a motivated and detail-oriented Legal Intake &amp; Administrative Assistant to join our team. The ideal candidate is organized, personable, and enjoys working in a fast-paced, client-focused environment.Responsibilities<ul><li>Answer incoming phone calls and respond to emails in English and Spanish.</li><li>Welcome clients and provide exceptional customer service.</li><li>Schedule consultations and manage attorney and staff calendars.</li><li>Collect and organize client documents for immigration cases.</li><li>Maintain accurate client records and electronic case files.</li><li>Draft retainers and take payments.</li><li>Follow up with clients regarding requested documentation and case updates.</li><li>Assist attorneys and legal staff with administrative tasks.</li><li>Scan, upload, and organize documents in the firm's case management system.</li><li>Process incoming and outgoing mail.</li><li>Perform general office and administrative duties to support daily operations.</li></ul>Qualifications<ul><li>Fluent in English and Spanish (required).</li><li>Previous experience in a law office or administrative role preferred.</li><li>Immigration law experience is a plus but not required&mdash;we are willing to train the right candidate.</li><li>Self-motivated, dependable, and eager to learn new skills.</li><li>Strong communication and customer service skills.</li><li>Ability to work independently and as part of a team.</li><li>Excellent organizational and time-management abilities.</li><li>Ability to multitask and prioritize in a fast-paced environment.</li><li>Proficient in Word and PDF and comfortable learning new software.</li><li>Professional appearance and positive attitude.</li><li>Strong attention to detail and ability to maintain confidentiality.</li></ul>Benefits<ul><li>Health Insurance</li><li>401(k) Retirement Plan</li><li>Paid Vacation and Paid Time Off</li><li>Hybrid work schedule</li><li>Paid training</li><li>Opportunities for professional growth and advancement</li><li>Friendly, supportive team environment</li></ul>Why Join Our Team?At our firm, you'll have the opportunity to make a meaningful impact by helping clients achieve their immigration goals. We value teamwork, professionalism, and continuous learning, and we're committed to investing in the success of our employees. We are willing to train the right candidate who has a positive attitude, strong work ethic, and a desire to grow in a bigger role and build a long-term career in immigration law.How to ApplyPlease submit your resume along with a brief cover letter describing your experience and why you'd be a great fit for our team to martina@martinezvisas.com. We look forward to meeting dedicated professionals who are passionate about helping others.Pay: $18.00 - $23.00 per hourBenefits:<ul><li>401(k) matching</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Fort Lauderdale, FL 33309

Legal Intake & Administrative Assistant - Immigration Law Firm

Norman, Hanson & DeTroy, LLC

Position SummaryThe legal assistant provides comprehensive administrative and legal support to attorneys practicing in the Workers&rsquo; Compensation department. This position plays a vital role in ensuring the efficient management of client matters by preparing legal documents, organizing and indexing medical records, coordinating schedules, maintaining case files, communicating with clients and outside parties, and supporting attorneys throughout the litigation and settlement process. The ideal candidate is highly organized, detail-oriented, maintains strict confidentiality, and thrives in a fast-paced legal environment.Essential Duties and ResponsibilitiesAdministrative Support<ul><li>Provide administrative support to assigned attorneys and legal team members.</li><li>Answer and direct telephone calls while providing professional customer service.</li><li>Receive, review, distribute and process incoming mail and electronic correspondence.</li><li>Prepare outgoing correspondence and legal mailings.</li><li>Calendar deadlines, court dates, hearings, depositions, mediations, meetings and other important events.</li><li>Monitor attorney calendars to ensure compliance with filing deadlines and scheduling requirements.</li><li>Maintain confidentiality of all client and firm information.</li></ul>Workers&rsquo; Compensation Case Support<ul><li>Transcribe dictation and prepare correspondence, pleadings, reports and other legal documents.</li><li>Draft routine legal documents and standard forms for attorney review.</li><li>Organize, label and index exhibits, and case documents.</li><li>Assist with document production, copying, scanning and electronic filing.</li><li>Communicate professionally with clients regarding appointments, case information, and requested documents.</li><li>Assist attorneys in preparing files for hearings, mediations, and settlement conferences, or trials.</li><li>Ensure timely follow-up on attorney requests and client inquiries.</li></ul>Qualifications<ul><li>High school diploma or equivalent required; associate degree or legal assistant/paralegal course preferred.</li><li>Previous experience as a legal assistant or administrative professional, preferably in a law firm or medical office.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management skills with the ability to manage multiple priorities.</li><li>Proficiency with Microsoft Office Suite, transcription, legal billing, and legal case management software- such as imanage.</li></ul>Core Competencies<ul><li>Organization and attention to detail</li><li>Professionalism and client service</li><li>Communication skills</li><li>Time management</li><li>Reliability and accountability</li><li>Confidentiality and discretion</li></ul>Work Environment &amp; Schedule<ul><li>Full-time position: 37.5 hours per week.</li><li>Occasional overtime may be required during periods of high workload, trial preparation, or litigation deadlines.</li><li>Flexibility in the work day may be required to assist attorney around client meetings, hearings or trial.</li></ul>Why Join Norman, Hanson &amp; DeTroy<ul><li>Collaborative and supportive team environment</li><li>Meaningful and challenging case work</li><li>Opportunity for professional growth and development</li><li>Flexible work arrangements</li><li>Competitive compensation and benefits package</li></ul>This position description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be an exhaustive list of all responsibilities, duties or qualifications. Duties may be modified or assigned as business needs require.Pay: $29.00 - $31.25 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Parental leave</li><li>Profit sharing</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you located within a reasonable driving distance to our Portland, Maine office. </li></ul>Work Location: In person

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Legal Practice Assistant

Legal Assistant/Admin

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Legal Assistant

Legal Assistant - Civil Litigation

Legal Intake & Administrative Assistant - Immigration Law Firm

Legal Assistant