law office assistant

Gordon Arata Montgomery Barnett McCollam Duplantis

Legal Assistant/ParalegalGordon Arata Montgomery Barnett McCollam Duplantis &amp; Eagan, LLC is a full-service, multi-office law firm representing clients across a wide array of industries. Founded over half a century ago, we have offices in Louisiana and Texas. We are seeking an experienced legal assistant and/or paralegal to support our attorneys and provide firm administrative assistance in our New Orleans office.Responsibilities include:<ul><li>Supporting attorneys and paralegals across all practice groups, and assist with projects, prioritizing tasks, caseload, and workflow as needed.</li><li>Drafting, transcribing, editing and finalizing legal documents such as correspondence, basic motions and discovery.</li><li>Organizing and saving legal documents into document management and records management systems such as iManage.</li><li>Performing activities associated with firm administrative tasks, including processing new client/matter requests, preparing expense reports, answering phones, entering attorney time, meeting arrangements and assisting with client billing.</li></ul>Qualifications required:<ul><li>At least two years of experience as a legal assistant and/or paralegal with a full service law firm.</li><li>Excellent written and oral communication skills.</li><li>Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).</li><li>Ability to work independently and as a member of a team, take initiative, balance competing priorities and see projects through completion.</li><li>Knowledge and experience with eFiling in State, Federal and Appellate Court procedures and requirements.</li><li>Experience in both litigation and transactional law are a plus.</li><li>Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks simultaneously and respond to changing priorities.</li><li>Must possess discretion, confidentiality and a professional, positive attitude with a sense of teamwork.</li></ul>Job Type: Full-timePay: $20.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Experience:<ul><li>Law office: 2 years (Required)</li></ul>Ability to Relocate:<ul><li>New Orleans, LA: Relocate before starting work (Required)</li></ul>Work Location: In person

Legal Assistant

Cornerstone Law Group

Cornerstone Law Group, PLLC &mdash; Cassopolis, MichiganCornerstone Law Group is seeking a dependable, organized, and personable individual to serve as a full-time Legal Office and Personal Assistant. This is an entry-level position, and training will be provided to the right candidate.The ideal candidate enjoys helping others, communicates professionally, pays close attention to detail, and is comfortable handling a combination of law-office responsibilities and occasional personal-assistance tasks. Because this position involves client communications and access to confidential information, discretion, professionalism, and sound judgment are essential.Primary ResponsibilitiesResponsibilities may include:<ul><li>Managing calendars, appointments, reminders, and scheduling</li><li>Answering telephone calls and communicating with clients</li><li>Assisting with new-client intake and gathering basic case information</li><li>Preparing, organizing, scanning, copying, and filing documents</li><li>Maintaining electronic and physical client files</li><li>Assisting with correspondence, routine letters, and office forms</li><li>Tracking deadlines, court dates, appointments, and follow-up tasks</li><li>Coordinating document signatures, mailings, and deliveries</li><li>Communicating with courts, clients, attorneys, and other offices as directed</li><li>Helping maintain an organized and welcoming office</li><li>Performing occasional errands and personal-assistance tasks</li><li>Assisting the attorney with administrative projects and other tasks as needed</li></ul>QualificationsPrior legal-office experience is not required. Training will be provided.A successful candidate should have:<ul><li>Strong organizational and time-management skills</li><li>Clear and professional written and verbal communication skills</li><li>A friendly and respectful manner when working with clients</li><li>Close attention to detail</li><li>Dependability and punctuality</li><li>The ability to maintain strict confidentiality</li><li>Basic computer and typing skills</li><li>A willingness to learn new technology and office procedures</li><li>The ability to manage multiple assignments and follow through on tasks</li><li>Reliable transportation for occasional local errands or document deliveries</li></ul>Experience with Microsoft Outlook, Microsoft Word, Adobe Acrobat, or law-office software is helpful but not required.Position Details<ul><li>Location: Cassopolis, Michigan</li><li>Position Type: Full-time</li><li>Office Hours: Monday through Friday, 9:00 a.m. to 5:00 p.m.</li><li>Schedule: Some flexibility may be available within regular office hours based on the needs of the office</li><li>Compensation: Based on the selected candidate&rsquo;s experience, qualifications, and skill level</li><li>Training: Provided</li><li>Start Date: Immediately</li></ul>This position may be especially well suited for someone interested in gaining professional office experience, learning about the legal field, and growing into a larger administrative or legal-support role. The selected candidate will have the opportunity to learn a variety of office functions and become an important part of a growing law practice.How to ApplyPlease email a r&eacute;sum&eacute; and a brief message explaining:<ul><li>Why you are interested in the position;</li><li>Your availability to begin working;</li><li>Any administrative, customer-service, organizational, or office experience you have; and</li><li>Any experience you have with Microsoft Office, document preparation, scheduling, or client communications.</li></ul>Applications should be submitted by email to:hoguen@cornerstonelawgroup.netPlease include &ldquo;Legal Office and Personal Assistant Application&rdquo; in the subject line.Cornerstone Law Group, PLLC is an equal-opportunity employer. Employment decisions are based on qualifications, reliability, professionalism, and the needs of the office.Pay: $17.00 - $25.00 per hourWork Location: In person

Legal Office and Personal Assistant

Law Offices of Mario A. Garcia, P.A.

Law Offices Mario A. Garcia, P.A. is seeking a highly organized and detail-oriented Legal Assistant to provide administrative and legal support to attorneys and staff across a range of commercial and real estate matters. The ideal candidate will assist with case preparation, document management, client communication, legal research, and day-to-day office operations while maintaining professionalism, confidentiality, and accuracy.Key Responsibilities:<ul><li>Provide administrative and legal support to attorneys handling commercial, real estate, civil, litigation, and bankruptcy matters.</li><li>Prepare, format, proofread, and organize legal documents, correspondence, pleadings, contracts, and other case materials.</li><li>Assist with the preparation and filing of court documents and other legal filings.</li><li>Maintain accurate and organized electronic and physical case files and records.</li><li>Conduct basic legal research and gather information relevant to ongoing matters.</li><li>Assist attorneys with case preparation, discovery, document review, and trial or hearing preparation as needed.</li><li>Coordinate schedules, meetings, deadlines, and appointments for attorneys and clients.</li><li>Communicate professionally with clients, courts, opposing counsel, and other legal professionals.</li><li>Assist with real estate transaction documentation and administrative tasks related to commercial and civil matters.</li><li>Support bankruptcy-related matters involving both debtors and creditors.</li><li>Track deadlines and follow up on outstanding documents, signatures, and case-related requirements.</li><li>Handle confidential client and firm information with discretion and professionalism.</li><li>Perform general administrative duties and provide additional support to the legal team as needed.</li></ul>Qualifications:<ul><li>Previous experience as a legal assistant, legal secretary, paralegal, or in a related administrative role preferred.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail and ability to manage multiple priorities.</li><li>Proficiency with Microsoft Office and common document-management tools.</li><li>Ability to learn and work with legal case-management and filing systems.</li><li>Professional judgment and ability to maintain strict confidentiality.</li><li>Familiarity with legal terminology and court filing procedures is a plus.</li><li>Experience with real estate, commercial litigation, civil transactions, or bankruptcy law is preferred but not required.</li></ul>What We Offer<ul><li>Opportunity to gain experience across multiple areas of legal practice.</li><li>Exposure to commercial and real estate transactions, litigation, civil matters, and bankruptcy proceedings.</li><li>A professional and collaborative legal work environment.</li><li>Opportunities to develop legal, administrative, and case-management skills.</li><li>The opportunity to work closely with experienced attorneys and support meaningful client matters.</li></ul>

Hedrick Gardner Kincheloe & Garofalo LLP

<div>Company Description 
For 70 years, our firm has been a trusted legal partner throughout North and South Carolina &mdash; delivering strategic defense, practical counsel, and results that matter. Across our five offices, we combine knowledge and experience with the resources and insight to manage complex claims and litigation efficiently.
We believe the strongest defense is built on solid relationships and client engagement. Our attorneys are more than counsel. We stand beside clients at every stage of a dispute by offering clear guidance, focused strategy, and relentless advocacy. Clients trust us to protect their interests and show up when it matters most.
What sets us apart is our commitment to true partnership. We invest deeply in understanding each client&rsquo;s unique perspective, challenges they are facing, and their priorities, ensuring our counsel is practical and aligned with your business goals.
We blend a legacy of steady, dependable advocacy with a collaborative multi-generational approach &mdash; where experience meets innovation and grit meets adaptability. This balance allows us to navigate complex claims with precision that enhances efficiency and outcomes.
Our five offices across the Carolinas give us unmatched perspective. We understand the nuances of state and regional regulations and court practices, enabling us to craft defense strategies grounded in real-world environments. 
Job Description 
The Legal Assistant will provide administrative support for 3 or more attorneys.
Core Duties and Responsibilities:
This position will support attorneys by providing administrative support such as handling incoming mail, answering and responding to phone calls, managing each attorney&rsquo;s calendar, transcribing dictation, drafting correspondence and pleadings, scheduling mediations and depositions, requesting necessary information from parties involved in litigated cases and assisting other support staff as needed. The legal assistant communicates and resolves competing priorities when appropriate and any other tasks that may be assigned by supervising attorneys or management.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Activities, duties, and responsibilities may change at any time with or without notice. 
Qualifications 
<ul><li>
Required &ndash; HS diploma</li><li>
Preferred &ndash; Associate degree, certificate or similar course of study in the area of administrative support, legal secretarial assistance or paralegal studies</li><li>
Qualified candidates will exhibit knowledge of and experience in civil defense litigation including knowledge of deadlines, requirements and court filing procedures.</li><li>
Prior success in a professional office environment, preferably a law firm or legal department.</li><li>
Proficiency in MS Word and MS Outlook</li><li>
Proficiency using Adobe Acrobat pro for document production</li><li>
Ability to complete tasks assigned in a timely fashion</li><li>
Ability to manage/meet deadlines</li><li>
Excellent written communication skills</li><li>
Excellent customer service skills</li><li>
Familiarity with and ability to utilize digital transcription software</li><li>
Exceptional proofreading skills</li><li>
Knowledge of case management software preferred</li><li>
Basic knowledge of medical terminology</li></ul> 

Additional Information 
Physical Demands:<ul><li>
Position requires sitting for more than 2/3 of the time</li><li>
Position requires ability to focus on a computer monitor for extended periods of time</li><li>
Positon requires a small amount of bending and reaching to access supplies and equipment</li><li>
Position requires enough mobility to move from one area of the office to another at a moderate pace periodically</li><li>
Must be able to lift up to 10 pounds on occasion</li><li>
Work is performed in an office environment with a modest level of noise</li></ul> 
Work Environment:<ul><li>
Indoor Office Setting</li><li>
Well-Lighted/Ventilated Environment</li><li>
Air Conditioned/Heated Environment</li><li>
7.5 hour shift, 37.5 hours per week</li><li>
Monday to Friday</li><li>
8:30am &ndash; 5:00pm</li><li>
1 hour lunch</li></ul>
Benefits:<ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Life</li><li>
Short-term Disability</li><li>
Long-term Disability</li><li>
HRA</li><li>
FSA</li><li>
401K</li><li>
Educational Assistance</li><li>
Pet Insurance</li><li>
Paid Holidays</li><li>
PTO Accrual</li></ul>
Benefit Conditions:<ul><li>
Waiting period may apply</li><li>
Only full-time employees eligible</li></ul>
Ability to commute/relocate:
Reliably commute or planning to relocate before starting work.<div></div>
Hedrick Gardner is committed to the equal employment opportunity of all individuals regardless of their race, color, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local, state, or federal law.</div>

Legal Assistant - Civil Litigation

Martinez and Associates Law

About UsWe are a growing immigration law firm dedicated to helping individuals and families navigate the U.S. immigration process with professionalism, compassion, and integrity. We are seeking a motivated and detail-oriented Legal Intake &amp; Administrative Assistant to join our team. The ideal candidate is organized, personable, and enjoys working in a fast-paced, client-focused environment.Responsibilities<ul><li>Answer incoming phone calls and respond to emails in English and Spanish.</li><li>Welcome clients and provide exceptional customer service.</li><li>Schedule consultations and manage attorney and staff calendars.</li><li>Collect and organize client documents for immigration cases.</li><li>Maintain accurate client records and electronic case files.</li><li>Draft retainers and take payments.</li><li>Follow up with clients regarding requested documentation and case updates.</li><li>Assist attorneys and legal staff with administrative tasks.</li><li>Scan, upload, and organize documents in the firm's case management system.</li><li>Process incoming and outgoing mail.</li><li>Perform general office and administrative duties to support daily operations.</li></ul>Qualifications<ul><li>Fluent in English and Spanish (required).</li><li>Previous experience in a law office or administrative role preferred.</li><li>Immigration law experience is a plus but not required&mdash;we are willing to train the right candidate.</li><li>Self-motivated, dependable, and eager to learn new skills.</li><li>Strong communication and customer service skills.</li><li>Ability to work independently and as part of a team.</li><li>Excellent organizational and time-management abilities.</li><li>Ability to multitask and prioritize in a fast-paced environment.</li><li>Proficient in Word and PDF and comfortable learning new software.</li><li>Professional appearance and positive attitude.</li><li>Strong attention to detail and ability to maintain confidentiality.</li></ul>Benefits<ul><li>Health Insurance</li><li>401(k) Retirement Plan</li><li>Paid Vacation and Paid Time Off</li><li>Hybrid work schedule</li><li>Paid training</li><li>Opportunities for professional growth and advancement</li><li>Friendly, supportive team environment</li></ul>Why Join Our Team?At our firm, you'll have the opportunity to make a meaningful impact by helping clients achieve their immigration goals. We value teamwork, professionalism, and continuous learning, and we're committed to investing in the success of our employees. We are willing to train the right candidate who has a positive attitude, strong work ethic, and a desire to grow in a bigger role and build a long-term career in immigration law.How to ApplyPlease submit your resume along with a brief cover letter describing your experience and why you'd be a great fit for our team to martina@martinezvisas.com. We look forward to meeting dedicated professionals who are passionate about helping others.Pay: $18.00 - $23.00 per hourBenefits:<ul><li>401(k) matching</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Fort Lauderdale, FL 33309

Legal Intake & Administrative Assistant - Immigration Law Firm

Underberg & Kessler LLP

Underberg &amp; Kessler LLP has an immediate opening for an experienced Administrative Assistant who will be responsible for providing legal administrative and clerical support to lawyers in its Litigation Practice Group. We are seeking a detail-oriented and highly organized individualto provide essential support to our team. The ideal candidate will have prior law firm experience. This role requires excellent communication skills, a proactive approach to problem-solving, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Perform client intake calls, schedule new client consultations and meetings.</li><li>Run conflict checks and enter new matters into the billing system.</li><li>Manage attorney calendars, schedule meetings and handle client communications.</li><li>Draft Retainer Agreements and Statement of Client&rsquo;s rights forms.</li><li>Scans and saves documents to the Firm&rsquo;s electronic document system.</li><li>Organize and maintain physical and electronic files.</li><li>Electronic filing of documents in NYSCEF.</li><li>Draft correspondence.</li><li>Assist with drafting pleadings such as Summons, Verified complaint, Answer with Counterclaims, Statement of Net Worth, proposed orders, motions, discovery.</li><li>Arrange for personal service of pleadings.</li><li>Manage and organize sensitive client financial documents.</li><li>Demonstrate initiative in problem solving and ability to manage projects to deadlines.</li><li>Compassion and patience when working with clients.</li></ul>What We Are Looking For:<ul><li>Minimum 5 to 7 years of legal administrative experience in a law office, preferably in a matrimonial and family law practice.</li><li>Proficiency in MS Office Suite, NYSCEF, Excel, Google docs, document management systems such as NetDocs, and billing software.</li><li>Exceptional attention to detail and accuracy.</li><li>Strong organizational and time-management skills with the ability to multitask effectively.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work both independently and collaboratively in a team environment.</li></ul>What We Offer:<ul><li>Hybrid work schedule (post 60-day onboarding period)</li><li>A collaborative and collegial firm culture</li><li>Opportunity to work closely with experienced legal professionals</li><li>Exposure to a diverse client base</li><li>Comprehensive benefits package, including:</li><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan with 3% profit-sharing + 2% employer contribution</li><li>Paid time off (PTO)</li><li>8 paid holidays + 1 floating holiday</li><li>Life and disability insurance</li><li>Training and professional development opportunities</li></ul>About Underberg &amp; Kessler LLPWith a long-standing history of excellence, Underberg &amp; Kessler has been proudly serving businesses and individuals across Western New York for over 100 years. As a trusted legal partner, we are known for delivering top-tier legal services while fostering a supportive and collaborative environment where attorneys can grow, thrive, and make a meaningful impact.Underberg &amp; Kessler LLP is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.Please submit your cover letter, references and resume to Leslie Helmerci, Legal Operations and HR Manager, at lhelmerci@underbergkessler.comJob Type: Full-timePay: $50,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>matrimonial and family law: 3 years (Required)</li><li>Legal Administrative: 5 years (Required)</li></ul>Ability to Commute:<ul><li>Rochester, NY 14604 (Required)</li></ul>Work Location: Hybrid remote in Rochester, NY 14604

Litigation Administrative Assistant

Berchem Moses PC

Berchem Moses PC is seeking a Legal Assistant with a minimum of 3-5 years of experience to support attorneys in our transactional and litigation practice areas in our Westport office.Responsibilities<ul><li>Prepare and revise legal documents, correspondence, and pleadings.</li><li>Manage attorney calendars, deadlines, and court filings.</li><li>Maintain client files and assist with document management.</li><li>Communicate with clients, courts, opposing counsel, and third parties.</li><li>Enter attorney time and provide administrative support to attorneys.</li></ul>Qualifications<ul><li>Minimum of 3-5 years of legal assistant/paralegal experience.</li><li>Experience supporting transactional and litigation attorneys. Real Estate experience a plus.</li><li>Strong organizational, communication, and proofreading skills.</li><li>Proficiency in Microsoft Office.</li><li>Experience with billing and document management software.</li></ul>Job Type: Full-timePay: $65,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Legal Assistant/Paralegal

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10000 law office assistant jobs Near Me

Legal Assistant

Legal Office and Personal Assistant

Legal Assistant

Legal Assistant - Civil Litigation

Legal Intake & Administrative Assistant - Immigration Law Firm

Litigation Administrative Assistant

Legal Assistant/Paralegal