law office assistant

Albrecht & Barney Law Corporation

Job Title: Full-Time Assistant for Albrecht &amp; Barney Law CorporationLocation: Irvine, CaliforniaAlbrecht &amp; Barney, a leading estate planning law firm in Orange County, is seeking a dedicated and enthusiastic Assistant to join our team. This is an excellent opportunity for a self-motivated individual who values teamwork and excellence to work alongside a dynamic team of professionals and grow within a supportive environment.The Assistant will provide comprehensive support to our attorneys and play an important role in ensuring our clients receive excellent service. The ideal candidate is detail-oriented, dependable, and confident in their proofreading skills. If you are self-motivated, organized, and enjoy being part of a team, we would love to hear from you. Two years' experience in an office environment is preferred.This position requires the employee to work in the office 5 days a week in Irvine, California.Responsibilities would include, but not limited to:<ul><li>Manage and maintain attorneys' calendars, including scheduling client meetings and internal deadlines.</li><li>Communicate effectively with clients via phone, email, and in-person.</li><li>Maintain and organize client files, both physical and electronic, including scanning documents into electronic files, ensuring accuracy and easy accessibility.</li><li>Assist with the preparation of business, estate, and tax documents, including word processing and proofreading.</li><li>Assemble and notarize client documents.</li><li>Serve as a liaison between clients and the attorney to ensure clear, timely, and courteous communication.</li><li>Draft and prepare deeds and related documents for recording.</li><li>Handle sensitive and confidential client information with the highest level and discretion and care.</li><li>Provide backup support for phones and assist other team members when they are out of the office, as needed.</li><li>Support special projects and perform miscellaneous administrative duties.</li></ul>Qualifications:<ul><li>Previous experience in a professional office environment preferred.</li><li>Notary Public certification or willingness to obtain certification.</li><li>Proficiency in Microsoft Office (Word, Outlook, Excel) and general comfort with computer systems.</li><li>Strong customer service skills with the ability to interact professionally and compassionately with clients.</li><li>Ability to adapt quickly, take initiative, and support a variety of administrative needs.</li><li>Keen attention to detail and ability to proofread documents.</li><li>Commitment to always maintain confidentiality.</li></ul>Education/License/Certification:<ul><li>Bachelor&rsquo;s Degree (Preferred)</li><li>Licensed California Notary Public (Preferred)</li></ul>Benefits:<ul><li>Paid Health insurance</li><li>Paid time off (PTO) and holidays</li><li>401K Retirement Plan (with employer match when vested)</li><li>Group Disability and Life Insurance</li><li>Employee Appreciation Events</li></ul>Company's website:<ul><li>https://albrechtbarney.com</li></ul>Job Type: Full-timePay: $25.00 per hourBenefits:<ul><li>401(k) matching</li><li>Employee assistance program</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Professional Office : 2 years (Preferred)</li></ul>Work Location: In person

Assistant - Estate Planning Law Firm

Randall J. Borden, Attorney at Law

Legal Assistant &ndash; Family Law Location: Fairfax, VA (Hybrid &ndash; minimum 3 days in-office) Are you a detail-oriented Legal Assistant with family law experience who thrives in a fast-paced, highly organized environment? Do you take pride in keeping cases on track, managing deadlines, and supporting a legal team with precision and professionalism? Our growing family law firm is seeking a reliable and highly organized Legal Assistant to support attorneys and ensure the smooth day-to-day management of cases.What You&rsquo;ll Do<ul><li>Maintain and organize case files, ensuring accuracy and completeness.</li><li>Manage Paralegal calendars, including court dates, client meetings, and deadlines.</li><li>Track and monitor legal deadlines to ensure timely compliance.</li><li>Assist with preparation of legal documents and correspondence.</li><li>Coordinate with clients, courts, and third parties to gather information and documents.</li><li>Provide administrative and operational support to the legal team.</li><li>Effectively handle multiple tasks and priorities in a fast-paced environment.</li></ul>What We&rsquo;re Looking For<ul><li>1&ndash;2 years of experience as a Legal Assistant, preferably in family law.</li><li>Availability to work in-office at least 3 days per week.</li><li>Exceptional attention to detail.</li><li>Strong organizational and time-management skills.</li><li>Proven ability to multitask and manage competing priorities.</li><li>Experience with calendar management and deadline tracking.</li><li>Excellent communication and teamwork skills.</li></ul>Employment Type<ul><li>Full-time</li></ul>Why Join Us<ul><li>Collaborative and supportive team environment.</li><li>Hands-on experience in family law cases.</li><li>Opportunities for professional growth within the firm.</li></ul>Job Type: Full-timePay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>Flexible schedule</li></ul>People with a criminal record are encouraged to applyWork Location: Hybrid remote in VA 22030, United States

Legal Assistant

Ranni Law Firm

Small elder, disabilitly and employment law practice for over thirty years seeking Legal Assistant to handle receiption, litigation support, residential real estate transactions and being familar with elder issues. Experence with &quot;numbers&quot; a plus. Positive attitude a must.Responsibilities<ul><li>Schedule and coordinate appointments, meetings, court dates, and deadlines</li><li>Serve as a point of contact for clients, providing updates and answering general inquiries with professionalism and confidentiality</li><li>Organize and maintain both physical and digital case files, ensuring accurate record-keeping and document retrieval</li><li>Assist with billing processes and track attorney hours using office software (Timesolv)</li><li>Collaborate with team members to ensure smooth workflow within the law office</li><li>Utilize legal management software (Leap) and office tools (Microsoft Word &amp; Excel)</li><li>Enter and update client and case information in database accurately and efficiently</li></ul>Qualifications<ul><li>Previous experience as a Legal Assistant or in a similar role within a law office is preferred.</li><li>Strong proofreading skills with attention to detail</li><li>Knowledge of legal terminology, court procedures and document formatting</li><li>Excellent project management skills with the ability to handle multiple tasks simultaneously</li><li>Strong organizational skills and the ability to maintain confidentiality at all times</li><li>Effective communication skills, both written and verbal, with a professional demeanor</li></ul>Hourly rate based on experience.If you are passionate about the legal field and possess the necessary skills to excel as a Legal Assistant, we encourage you to apply for this exciting opportunity to contribute to our firm's success.Job Type: Part-timePay: From $20.00 per hourBenefits:<ul><li>Professional development assistance</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Work Location: In person

Office of the Federal Public Defender, Districts of Colorado and Wyoming

The Office of the Federal Public Defender for the District of Colorado seeks a full-time legal assistant/paralegal to join our office. We operate under authority of the Criminal Justice Act (18 U.S.C. &sect; 3006A), representing individuals unable to afford counsel and prosecuted in our federal courts. Our office is committed to serving the distinct needs of our clients with a diverse group of dedicated professionals. Applicants of any race, color, religion, ethnicity, national origin, sexual orientation, gender, gender identity or expression, disability, age, veteran status, and other status protected by law are welcome. For more information about our office, visit our website: https://co.fd.org/. Job Description: This position is fully funded. Legal assistants provide secretarial and clerical support to staff attorneys representing indigent persons charged with criminal offenses in the United States District Court, the Tenth Circuit Court of Appeals, and the United States Supreme Court. Routine duties include maintaining attorneys&rsquo; calendars; arranging attorney-client meetings and telephone calls; filing pleadings with appropriate courts using CM/ECF systems; organizing case files and handling case management functions as assigned; receiving and routing incoming telephone calls and mail; delivering and collecting documents from the courts; and performing other secretarial functions as assigned.Legal assistants with knowledge of the above may be promoted to paralegal and will be expected to draft pleadings and correspondence for attorneys; proofread attorney-drafted pleadings for content, grammar, and punctuation; utilize knowledge of legal terminology; communicate and coordinate with retained experts; research case law and cite check on behalf of attorneys; analyze records and files to offer case-related recommendations; prepare summaries of discovery, exhibits, and other case-related materials; compile trial notebooks, exhibits, and files; create electronic pleadings indexes; track case lists and upcoming deadlines; assist in all aspects of case preparation; develop relationships with clients by answering general inquiries (e.g. information regarding case status and court appearances) according to office policy; attend court appearances to observe hearings, track exhibits, take notes, and provide feedback; anticipate the needs of the legal team and completing tasks without formal direction; attend trainings; train members of the office and CJA panel on best practices for completing the aforementioned duties; and perform other similar or related duties that are consistent with the general level of the position and responsibilities described.Our office environment is positive, collaborative, and client-centered, with opportunities for professional growth and advancement. The office has a telework policy that permits employees to work at home up to two days per week.Requirements and Qualifications: All applicants must be high school graduates or equivalent. To qualify for and receive compensation as a legal assistant, applicants must have a minimum of two years of general office experience and one to three years of specialized legal assistant experience. To qualify for and receive compensation as a senior legal assistant, applicants must have two years of general experience and four years of specialized experience. Senior legal assistants are eligible for promotion to paralegal after one year. To qualify for and receive compensation as a paralegal, a candidate must have three years of general office experience, three years of specialized experience, and one year of experience at a Federal Public Defender office.Proficiency in Word and Excel for Microsoft 365 and Adobe Acrobat is required. Attention to detail, strong proofreading skills, and superior organizational skills are required. Applicants must have the ability to communicate/collaborate with others, to adapt to change, and to prioritize and multitask. Experience with criminal litigation, marking briefs, generating table of contents and authorities, and CM/ECF and electronic case filing is preferred but not required.Applicants must be United States citizens or eligible to work in the United States. Employment is subject to a satisfactory background investigation, including an FBI name and fingerprint check.Salary and Benefits: This is an &ldquo;Excepted Appointment&rdquo; full-time position with federal benefits and salary commensurate with experience and qualifications within the range of JSP Grade 9 ($68,819 - $89,470) and JSP Grade 11 ($83,265- $108,251). Among the many benefits are the Federal Employees Retirement System, the Thrift Savings Plan (401k), paid annual and sick leave, 11 paid federal holidays, and health, life, disability, long-term care, dental, and vision insurance. Salary is payable only by direct deposit.How to Apply: Qualified individuals should submit a letter of interest and resume, in .pdf format, to Veronica Knights, Personnel Administrator, at employment@cofpd.org. Subject Reference should be Legal Assistant/Paralegal Position &ndash; Denver.Due to the volume of applications expected, this office will only communicate with candidates who are selected for an interview. No inquiries or telephone calls, please. Position announced April 6, 2026, and open until filled. The Federal Public Defender is an equal opportunity employer.Pay: $68,819.00 - $108,251.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid holidays</li><li>Paid parental leave</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Denver, CO 80202

Legal Assistant/Paralegal

Heyl Truck Lines

<div>Heyl Royster is a large, fast-paced law firm seeking a motivated, organized, and reliable individual for a full-time experienced Legal Assistant position in our Chicago office.
A DAY IN THE LIFE AS A LEGAL ASSISTANT<ul><li>
As a Legal Assistant, you will spend most of your time assisting attorneys and paralegals. You will independently and correctly prepare, process, transcribe, edit, and electronically file legal documents and client files. You will assist attorneys with billing and file closing procedures, including encrypted documents and email correspondence. You will excel at maintaining attorneys' calendars and docketing hearings on time.</li><li>
You will provide excellent customer service to the attorneys, paralegals, and staff.</li></ul>
QUALIFICATIONS TO BE A LEGAL ASSISTANT<ul><li>
Prior office or law firm experience, three (3) years preferred</li><li>
Prior workers comp experience preferred</li><li>
Must have strong computer skills working with Microsoft Office</li><li>
High school diploma or equivalent required</li></ul>
Despite a fast pace and short timeframes, you excel and are efficient and thorough with multiple large volume tasks. You have strong analytical and problem-solving skills to help improve processes and documentation to minimize errors.
Do you have solid communication skills? Do the words well organized and detail-oriented describe you? Would you love to be part of a team dedicated to exceptional results? If so, we want you to join our team!
Compensation and Benefits
The base salary range is $19.00 to $29.00 an hour. The salary offered will take into account several factors including, but not limited to, geographic location, experience, scoperesponsibilities of the role, qualifications/credentials, talent availability and specialization, as well as business needs. The range may be modified in the future.
This position offers excellent benefits* for full-time employees, including:<ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Voluntary Life/ADD</li><li>
Employee Assistance Benefits
</li><li>Paid Vacation/Sick/Holiday</li><li>
Dress for Your Day</li></ul>
Additionally, the Firm provides full-time employees at no additional cost:<ul><li>
Basic term life/ADD
</li><li>Short- and Long-Term Disability</li><li>
An employer match of employee deferral for the 401K plan</li></ul>
If this sounds like the opportunity you've been waiting for, apply today!
ARE YOU READY TO JOIN OUR LEGAL TEAM?
We understand your time is valuable, and that is why we have a quick and easy application process. If you feel that you would be right for this position at our law firm, please fill out our 3-minute, mobile-friendly application so that we can review your information. We look forward to meeting you!
Heyl Royster is an equal opportunity employer.<ul><li>This benefit list is current at the time of posting but is subject to change at any time.</li></ul>
Visa Sponsorship is not available for this position.</div>

The Law Office of Jason Carr, PLLC

Administrative Assistant | Law Firm | Entry LevelPay: $15.00 per hourJob Type: Full-timeSchedule: Monday to Friday, 8:00 AM - 5:00 PM (8-hour shift with 1-hour lunch)Location: In-person, Rockwall, TX 75032 (no remote work available)About UsThe Law Office of Jason Carr, PLLC is a growing tax law firm in Rockwall, Texas that helps individuals and small business owners resolve IRS issues, plan for taxes, and protect their assets. We offer a professional, team-oriented workplace where every role contributes directly to client outcomes.Position SummaryWe are hiring an Administrative Assistant II to serve as the primary point of contact for incoming calls in a high-volume phone environment. This is an entry-level, full-time position centered on answering calls, confirming client appointments, and providing general administrative support. You will use the OOMA Office phone system daily and play a key role in keeping the firm's schedule organized and clients informed. Full training is provided, including on all phone and office systems.Essential Functions<ul><li>Answer and manage a high volume of incoming calls using the law firm phone system</li><li>Confirm, schedule, and reschedule client appointments</li><li>Route calls and take detailed messages for Attorneys, Managing Directors, Engagement Managers, and other staff</li><li>Provide administrative support to Attorneys, Managing Directors, Engagement Managers, and other staff</li><li>Assist with light document preparation and filing as needed</li><li>Maintain break room cleanliness, including unloading the dishwasher and restocking supplies</li><li>Perform general office duties as assigned</li><li>Greet and welcome guests (including clients and business partners)</li></ul>Physical Requirements<ul><li>Ability to sit for extended periods while operating a phone and computer</li><li>Ability to lift and carry up to 15 pounds (e.g., office supplies, mail)</li><li>Ability to speak clearly and hear effectively for phone-based communication</li></ul>Qualifications<ul><li>High school diploma or equivalent (required)</li><li>Strong verbal communication skills and a professional phone presence</li><li>Ability to manage multiple calls and tasks simultaneously in a fast-paced environment</li><li>Proficiency with Mac/Apple computers</li><li>Working knowledge of Gmail, Google Docs, and Microsoft Word</li><li>Comfortable navigating the internet for research and daily tasks</li><li>Detail-oriented with strong organizational skills</li><li>Self-motivated with a positive, team-first attitude</li><li>Ability to maintain a neat, professional appearance consistent with the firm's business casual dress code (reasonable accommodations will be provided for sincerely held religious beliefs, observances, and disabilities)</li><li>Must be authorized to work in the United States</li><li>Prior office, receptionist, or customer service experience is a plus but not required</li></ul>Benefits<ul><li>Health, dental, and vision insurance (after 90-day introductory period)</li><li>Paid time off (1 week, available after 90 days)</li><li>Firm-observed paid holidays (after 90 days)</li><li>Full training provided</li><li>Professional development and advancement opportunities</li><li>Supportive, collaborative office culture</li></ul>Equal Opportunity EmployerThe Law Office of Jason Carr, PLLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, hair texture, protective hairstyle, or any other characteristic protected by applicable federal, state, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.DisclaimerThis job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. The firm reserves the right to modify duties as needed. Employment with the firm is at-will, meaning either the employee or the firm may end the employment relationship at any time, with or without cause or notice.Pay: $15.00 per hourBenefits:<ul><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you comfortable spending the majority of your workday answering and managing a high volume of phone calls?</li></ul>Ability to Commute:<ul><li>Rockwall, TX 75032 (Required)</li></ul>Work Location: In person

Administrative Assistant | Law Firm | Entry Level

Barg Singer Hoesly PC

About us: Barg Singer Hoesly PC is a growing boutique law firm specializing in commercial real estate transactions and commercial litigation. Our clients include individuals and companies, and range from developers to local and national investors, and from small businesses to Fortune 500 companies.We are seeking a full-time legal assistant to join our downtown Portland office team. Our firm is a welcoming, inclusive, and team-oriented firm, offering ongoing education and professional development opportunities to our staff. We pride ourselves on offering excellent care and attention to detail for our clients.Job Summary:As a Legal Assistant at Barg Singer Hoesly, you will provide executive support in a one-on-one working relationship with our attorneys and other professional staff, and will interact with clients, opposing counsel, vendors, and courts on a daily basis. This work will predominantly focus on a wide variety of litigation matters with occasional work on transactional matters, and will include significant responsibilities with organizing and coordinating operations at the office.Benefits and Compensation:<ul><li>Compensation starts at $60,000 - $75,000, depending on experience.</li><li>Benefits include employer contribution to health care plan and TriMet pass or parking pass; employer contribution to 401(k) starting in the second year of employment; and two weeks of vacation per year (prorated for any partial calendar year, with vacation time increasing to three weeks per year starting with the third year of employment).</li></ul>As a Legal Assistant you will be responsible for: <ul><li>Formatting, proofreading, and finalizing detailed correspondence, pleadings, and other legal documents.</li><li>Making filings in state and federal trial and appellate courts, serving parties and counsel with correspondence, pleadings, and other legal documents in litigated matters, and maintaining case calendars (including calculating and calendaring case deadlines).</li><li>Opening, organizing, and maintaining client and case files (primarily electronic), and communicating directly with clients, other attorneys, and court staff.</li><li>Supporting closings and other aspects of our transactional matters.</li><li>Handling other clerical duties, including answering phones and providing light technical support help.</li><li>A variety of administrative responsibilities with our firm.</li><li>Committing to ongoing professional learning, keeping current with changes in court rules and filing procedures so that we can offer great, timely service to our clients.</li></ul>You are:<ul><li>An excellent communicator with strong and respectful verbal and written communication skills.</li><li>Extremely organized and detail-oriented.</li><li>A &ldquo;grammar geek&rdquo; with a sharp eye for editing and proof-reading.</li><li>Highly proficient in Microsoft Word, Excel, Outlook, and Adobe, with overall strong computer skills. Familiarity with eDiscovery platforms is preferred as well.</li><li>Resourceful and flexible enough in your thinking to solve problems as they arise, accept feedback, know when to ask questions, and enjoy working closely with a small team.</li></ul>Minimum Qualifications: <ul><li>Bachelor&rsquo;s degree, or an Associate&rsquo;s degree with a paralegal certificate.</li><li>At least 2-3 years prior experience as a legal assistant or practice assistant in a law firm, preferably with a focus on litigation support.</li></ul>Hours:<ul><li>40 hours per week, on-site in our downtown Portland office (with the possibility of hybrid/partially-remote work after 3 months)</li></ul>To be considered for this position, please submit both your cover letter and resume.Our firm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.If reasonable accommodation is needed, please contact us. We are committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations.Pay: $60,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Full-Time Legal Assistant

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Assistant - Estate Planning Law Firm

Legal Assistant

Legal Assistant

Legal Assistant/Paralegal

Legal Assistant

Administrative Assistant | Law Firm | Entry Level

Full-Time Legal Assistant