law office receptionist

Daniel W McKay & Associates

<p>Daniel W. McKay &amp; Associates is looking to hire a qualified and professional Full-Time Legal Receptionist for our Spanish Fork law firm. Responsibilities for this position include: providing secretarial, clerical, and administrative support in a law firm environment, and assisting the legal team with client relations.</p><p>Job duties include, but are not limited to, operating the front office, answering telephone calls, scheduling appointments, collecting payments, calendaring deadlines, filing with the courts, providing administrative support, assisting with court preparation, etc.</p><p>The hours will primarily be 9:00 am to 5:30 p.m. Monday through Friday. Pay $13.00-$15.00 DOE</p><p>Job Type: Full-time</p><p>Qualifications<br/>- Computer skills<br/>- Customer service experience<br/>- Phone etiquette<br/>- Organizational skills<br/>- Typing proficiency<br/>- Office experience<br/>- Data entry skills<br/>- Experience with multi-line phone systems<br/>- Calendar management skills<br/>- Proficiency in Microsoft Office<br/>- Proofreading skills<br/>- Transcription experience<br/>- Customer support experience<br/>- Project coordination experience<br/>- Clerical experience<br/>- Filing skills</p><p>Job Type: Full-time</p><p>Pay: $12.00 - $15.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Law office: 1 year (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Spanish Fork, UT 84660 (Required)</li></ul><p>Work Location: In person</p>

Legal Receptionist

Skeen Law

<p>About the role</p><p>We are a professional law firm seeking a polished and dependable Receptionist to serve as the first point of contact for our clients and partners. In this role, you will be the voice of our firm &mdash; setting the tone for every client interaction with warmth, professionalism, and discretion.</p><p>Key responsibilities</p><ul><li>Answer and direct all incoming phone calls in a polite, professional, and courteous manner</li><li>Schedule and coordinate meetings for attorneys and staff, managing multiple calendars efficiently</li><li>Greet clients and visitors and ensure a welcoming front-office experience</li><li>Accurately take and relay messages, ensuring no detail is missed</li><li>Maintain and update scheduling systems and appointment records</li><li>Support general administrative tasks as needed by the legal team</li></ul><p>Qualifications</p><ul><li>Strong verbal and written communication skills</li><li>Exceptional attention to detail and organizational ability</li><li>Professional demeanor with a client-first attitude</li><li>Ability to handle a busy phone line with composure and efficiency</li><li>Prior experience in a receptionist, administrative, or legal support role preferred</li><li>Proficiency with scheduling software and standard office tools</li></ul><p>What we offer</p><ul><li>A professional and collaborative work environment</li><li>Competitive compensation commensurate with experience</li><li>Opportunity to grow within a respected legal practice</li></ul><p>Interested candidates should submit a resume and brief message highlighting relevant skills. We look forward to hearing from you.</p><p>Pay: From $20.00 per hour</p><p>Work Location: Remote</p>

Legal Receptionist/Administrative Assistant

Law Offices of John Morrison, LLC

<p>Marietta personal injury Plaintiff's law firm is seeking a full-time receptionist/filing clerk.</p><p>JOB REQUIREMENTS:</p><p>1) Must be bilingual in English and Spanish (must be FLUENT)<br/>2) Must have prior experience in a law firm or medical office<br/>3) Must have at least a high school diploma or equivalent, and college education is preferred.</p><p>JOB DUTIES:</p><p>1) Daily client communications by phone</p><p>2) Maintain and organize client hard files and computer files</p><p>3) Scan incoming mail</p><p>Hours are 9:00am-5:30pm M-F<br/>Paid vacation days each year<br/>Pay is hourly, dependent upon experience ($18-$21/hour)</p><p>Health Insurance and 401k offered to all full-time employees.</p><p>Job Type: Full-time</p><p>Pay: $18.00 - $21.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>Marietta, GA (Required)</li></ul><p>Work Location: In person</p>

Receptionist/Filing Clerk for Marietta Personal Injury law firm (BILINGUAL)

VAN LAW, PLLC

<p><b>Job Summary</b><br/>We are seeking a detail-oriented and organized Legal Secretary to join our legal team. The ideal candidate will provide essential administrative support to attorneys, ensuring the smooth operation of our office. This role requires strong communication skills, proficiency in office management, and a commitment to delivering exceptional customer service. The Legal Secretary will be responsible for managing various clerical tasks while maintaining a professional demeanor in a fast-paced environment.</p><p><b>Duties</b></p><ul><li>Perform administrative tasks such as data entry, filing, and managing correspondence.</li><li>Maintain and organize legal documents, ensuring accuracy and confidentiality.</li><li>Manage calendars for attorneys, including scheduling appointments and court dates.</li><li>Answer multi-line phone systems with professionalism and excellent phone etiquette.</li><li>Provide customer support by addressing client inquiries and directing them to the appropriate personnel.</li><li>Utilize Microsoft Office and Google Workspace for document preparation and communication.</li><li>Assist with bookkeeping tasks using QuickBooks as needed.</li><li>Proofread legal documents for accuracy and compliance with legal standards.</li><li>Support front desk operations, greeting clients and managing office traffic.</li><li>Collaborate with team members to ensure efficient office management.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in an office setting, preferably in a legal environment.</li><li>Strong organizational skills with the ability to manage multiple tasks effectively.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.</li><li>Excellent typing skills with attention to detail for data entry and proofreading tasks.</li><li>Bilingual candidates are encouraged to apply for enhanced communication with clients.</li><li>Familiarity with multi-line phone systems and strong phone etiquette is essential.</li><li>Previous experience as a dental or medical receptionist is a plus.</li><li>Ability to demonstrate time management skills while maintaining high-quality work standards.</li><li>Experience as a personal assistant or in administrative roles is highly desirable. Join our team as a Legal Secretary where your skills will contribute significantly to our success while providing you with opportunities for professional growth.</li></ul><p>Job Type: Part-time</p><p>Pay: $15.00 - $17.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li></ul><p>Work Location: In person</p>

Legal Receptionist/Secretary

Champaign County, Illinois

<div></div><div><ul><div><div>JobID: 3637</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Champaign County/Legal Secretary (State`s Attorney)<br>
</div><div><b>
Date Posted:</b><br>
 3/18/2026<br>
</div><div><b>
Location:</b><br>
 101 E. Main Street (Courthouse)<br>
</div><div><b>
Date Available:</b><br>
 As soon as possible<br>
</div><div><b>
Closing Date:
</b><br>
 Until Filled</div><div><br>
Job Title: Legal Secretary/Receptionist (Full-Time, Non-Exempt)</div><div>
Department: State's Attorney</div><div></div><div><br>
Summary</div><div>
Answer and screen all incoming calls to the State's Attorney's Office and perform responsible secretarial duties.</div><div></div><div><br>
Duties and Responsibilities</div><div>
Include but not limited to as other duties may be assigned.</div><ul><li>
Greet and screen visitors who walk into the office and provide general information to the public.</li><li>
Handle confidential matters daily and relating to all divisions of the State's Attorney's Office.
</li><li>Screen incoming calls and determine whether the callers need to speak to an attorney and which specific attorney they should be referred to for assistance. Take telephone messages for the staff and forward calls to calls to staff members or to voicemail system if requested by staff and/or caller.
</li><li>Refer callers to other County offices or agencies when necessary.
</li><li>Maintain office files and records.
</li><li>Distribute mail and other official documents to staff in the office.</li><li>
Prepare reports and enter records into online computer systems.</li></ul><div></div><div><br>
Qualifications</div><ul><li>
High school diploma or general education degree (GED) with further secretarial education training in word processing and personal computers and one year of secretarial experience with public contact, or equivalent combination of education and experience.</li><li>
Knowledge of modern office practices, operation of the criminal justice system and of the procedures, policies, and regulations of the State's Attorney's Office.
</li><li>Skilled in operation a personal computer, word processing equipment, and in verbal communication.</li></ul><div></div><div><br>
Compensation</div><ul><li>
Wage Range: $19.48 - $27.51 per hour depending on qualification and experience.
</li><li>This is a full-time union position under the Agreement set by the American Federation of State, County, and Municipal Employees (AFSCME) Union Contract.
</li><li>The County offers a competitive benefits package, which is outlined on the Champaign County Jobs page, including membership in the Illinois Municipal Retirement Fund (IMRF), optional 457 deferred compensation plans, and a comprehensive health insurance plan.</li></ul><div></div><div><br>
How To Apply</div><div>
Questions and accommodation requests can be directed to Jessica Pickett by email at jpickett@champaigncountyil.gov.</div><ul><li>
Apply on the Champaign County website.
</li><li>Apply by email to jpickett@champaigncountyil.gov.</li><li><div>
Apply by mail to Jessica Pickett, Champaign County State's Attorney's Office, 101 E. Main Street, Urbana, Illinois, 61801.</div><div><b><br>
EEO/AA/ADA</b></div></li></ul></div></ul></div><p></p>

Legal Secretary/Receptionist

Douglas County, OR

<div><div><div><h2 class="jobSectionHeader"><b>THE POSITION</b></h2></div>
<div><p><b>Douglas County District Attorney</b><br>
<br>
<b>Full time position available with competitive full-family benefit package.</b><br>
<b>PERS/OPSRP retirement and availability of deferred compensation retirement savings.</b><br>
<br>
<b>Onsite (Courthouse complex) childcare available at a discounted employee rate through Roseburg Professional Childcare (Fowler St. location only).</b><b> Availability is subject to center waitlist.</b><br>
<b>
This position will serve in an at-will position under an elected official</b><br>
<br>
<b>Job Summary:</b><br>
This position provides entry/intermediate level procedural legal support to the prosecutors of the District Attorney&rsquo;s office, requiring routine legal forms, litigation documents, reports and/or other specialized legal office support.<br>
<br>
<b>Essential Functions:</b><br>
<i>This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job.</i></p><ul><li>
Receptionist duties including, but not limited to, answering the office multi-line phone and greeting the public;</li><li>
Assisting civilians/victims with their questions;</li><li>
Check witnesses in for hearings;</li><li>
Process Expungment requests;</li><li>
Close all criminal case files;</li><li>
Distribute all incoming mail including incoming e-Court notices</li><li>
Process evidence disposition requests.</li><li>
Provides data entry of all attorney notes pertaining to defendant's case file;</li><li>
Enter next hearing dates and other related information;</li><li>
Prepare a large number of legal documents pertaining to specific case files at attorney's request; prepare trial worksheets and witnesses;</li><li>
Make all travel and lodging accommodations as needed;</li><li>
Contact other agencies to obtain information relevant to specific case files and contact other Court for certified documents on case files;</li><li>
Prepare all warrant transmittals for outgoing warrants on case files.</li><li>
Work with State Police and Probation Department to obtain their warrant requests;</li><li>
Open new case files and prepares appropriate legal documents to file cases with Circuit Court and route files to other departments for review and discovery;</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>POSITION REQUIREMENTS</b></h2></div>
<div><p><b>SKILLS/QUALIFICATIONS:</b><br>
<i>This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job.</i><br>
Any equivalent combination of education and experience, which demonstrates the knowledge, skills and abilities required, will be considered. however, the following is preferred:</p><ul><li>
Three years clerical experience of a progressively responsible nature, two years of which in a public or private law office is preferred.</li></ul><b>
Knowledge of: </b>Reasonable and adequate knowledge of standard legal office practices, procedures, documents, terminology, business English, grammar, spelling, basic arithmetic, composition, recordkeeping, filing and database entry to perform the required tasks; knowledge of State and Federal Court Rules.<b> Skill in: </b>computer systems and computer applications related to the job with advanced keyboarding skills; taking and transcribing dictation, use of modern office equipment, telephone, and computer software systems. <b>Ability to: </b>communicate effectively in oral and written forms, maintain confidentiality, accurately perform basic mathematical operations, plan and prioritize work and make relevant decisions using sound judgment; establish and maintain records, reports, calendars and statistical data; courteously meet and deal effectively with employees, clients, families, other agencies, court personnel, attorneys, law enforcement officials, commissions, contractors, vendors and the general public; and maintain confidentiality at all times.<br>
<br>
<b>Required</b><ul><li>
At time of appointment, must possess valid Oregon Drivers License</li><li>
Regular and consistent attendance</li></ul><b>
Desirable Qualification</b><ul><li>
Notary Public licensure.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>SCREENING &amp; EVALUATION</b></h2></div>
<p></p><div><div><b>Background Investigation: </b>While not part of initial applicant screening, the finalist for this</div><div>
position may be required to pass a criminal history background check as part of a</div><div>
contingent offer of employment. Conviction of a crime may not necessarily disqualify an individual from employment. Successful candidates for this position must also pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check. The CJIS Clearance is done within the first 30 days of employment and is processed at no expense to the applicant/employee.</div><div></div><div><b><br>
Drug Screen:</b> Employment is contingent upon a pre-employment drug screen. Presence of nonprescribed drugs, including marijuana, on drug screen results will result in disqualification pursuant to the County's drug and alcohol policy.</div><div></div><div><br>
Position requires a minimal amount of driving. Finalist will be required to provide a court print driving record that meets the Douglas County Driver Policy, as part of contingent offer of employment.</div><div></div><div><br>
To learn more about this position, please review the position classification.</div><div></div><div><br>
If you have further questions about the position, contact Lisa Thompson by email at llthomps@co.douglas.or.us</div><p><b><i><br>
Douglas County is an Equal Employment Opportunity Employer.</i></b><br>
<b> </b><b>Douglas County Statement on Equal Employment Opportunity</b></p><p><b><br>
 </b>If you require any special assistance at any point during the application or selection process and would like to request an accommodation due to a disability, please e-mail a description of your request to Human Resources.</p></div></div></div><p></p>
<br><p></p><div><div><div><div>Douglas County offers a competitive benefit package for employees working in positions budgeted to work 30 or more hours per week. The benefit package includes medical, dental, vision, a confidential employee assistance program, deferred compensation account options, and more. Information on county-sponsored benefits can be found at <b>https://www.douglascountyor.gov/256/Employee-Benefits</b>. Vacation and sick leave accrual policies are described in <b>Douglas County Personnel Rule 9</b>. Benefit options and leave accruals may vary if position includes membership in a collective bargaining unit (union). <br>
<br>
Douglas County is a PERS employer. After meeting specific pre-defined service criteria, eligible employees join the <b>Public Employees Retirement System</b> (PERS) for retirement benefits.</div><div> </div><div>Please contact the Human Resources Department with questions regarding the benefits associated with this position.<br>
 </div><div><b>ph: (541) 440-4405</b><br>
<b>hr@douglascountyor.gov</b></div></div></div></div><p></p>

Legal Assistant 1 (Front Desk/Reception)

TicketFit, LLC

<p>High-volume, fast-paced Florida traffic ticket and criminal defense law firm is seeking a full-time remote Legal Assistant.</p><p>This role is critical to the firm&rsquo;s operations and focuses on accuracy, organization, and follow-through in a fast-paced, high-volume environment.</p><p><b>Main Responsibilities</b></p><ul><li>Enter and maintain accurate client and case information in CRM software</li><li>Prepare pleadings (Notice of Appearance, Motions, etc.)</li><li>Electronically file pleadings through the Florida e-filling portal</li><li>Track case progress, court dates, and results</li><li>Communicate case updates and results to clients</li><li>Communicate with judicial assistants, state attorneys, and court staff</li></ul><p><b>Secondary Responsibilities</b></p><ul><li>Answer incoming calls and return missed calls when needed</li><li>Speak with prospective clients and gather basic information</li><li>Request and review photos of tickets, licenses, or court notices</li><li>Assist with quotes, payments and confirmation emails</li><li>Follow up with potential clients when needed</li><li>Troubleshoot and resolve client concerns with professionalism</li></ul><p><b>Qualifications</b></p><ul><li>High school diploma or equivalent (GED)</li><li>Prior experience as a legal assistant, paralegal, or administrative assistant preferred</li><li>Strong organizational and time-management skills</li><li>Excellent written communication skills</li><li>Detail-oriented with a high level of accuracy</li><li>Comfortable working with structured processes and systems</li></ul><p><b>Requirements</b></p><ul><li>Bilingual required: Fluent in English and Spanish (speaking, reading, and writing)</li><li>Stable work history preferred (2+ years in prior roles)</li><li>Reliable computer, smartphone, and high-speed internet connection</li><li>Comfortable using technology, including Microsoft Outlook and CRM systems</li><li>Willingness to use firm tools such as RingCentral</li><li>Dedicated workspace free from noise and distractions</li></ul><p>Pay: $17.00 per hour</p><p>Application Question(s):</p><ul><li>Do you speak, read, and write Spanish fluently?</li><li>Do you have experience handling a large number of calls? If so, how many per day on average?</li><li>Have you ever worked with a law firm that handles traffic tickets and/or criminal cases?</li></ul><p>Work Location: Remote</p>

Legal Assistant (Remote) for Fast-Paced Traffic Ticket Law Firm

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