law office receptionist

KILLIAN LAW GROUP, LLC

<p><b>Job Overview</b><br/>We are seeking a dedicated and professional Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing a variety of administrative tasks. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p><b>Duties</b></p><ul><li>Greet and assist visitors in a friendly and professional manner.</li><li>Manage incoming calls, directing them to the appropriate personnel or taking messages as necessary.</li><li>Maintain an organized front desk area, ensuring it is welcoming and presentable at all times.</li><li>Handle clerical tasks such as filing, data entry, and document preparation.</li><li>Manage calendars for appointments and meetings, coordinating schedules effectively.</li><li>Utilize Google Workspace for document management and communication.</li><li>Proofread documents for accuracy and clarity before distribution.</li><li>Assist with bookkeeping tasks using QuickBooks as needed.</li><li>Perform other administrative duties as assigned to support office operations.</li></ul><p><b>Skills</b></p><ul><li>Strong proofreading skills with attention to detail.</li><li>Proficient in clerical tasks including typing and filing.</li><li>Excellent calendar management abilities to coordinate schedules efficiently.</li><li>Familiarity with Google Workspace tools (Docs, Sheets, Drive).</li><li>Experience with QuickBooks is a plus but not mandatory.</li><li>Exceptional organizational skills to manage multiple tasks effectively.</li><li>Prior experience in a front desk or receptionist role is preferred but not required.</li></ul><p>This position is essential in ensuring smooth office operations while providing outstanding service to our clients and visitors. If you possess the necessary skills and are eager to contribute positively to our team, we encourage you to apply for this opportunity!</p><p>Job Type: Full-time</p><p>Pay: $22.00 - $26.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>Owings Mills, MD 21117 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Owings Mills, MD 21117: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Law Firm Receptionist

Hagens & Berman

<div><p>Hagens Berman Sobol Shapiro LLP is a national class-action and complex litigation law firm that takes on the world's largest corporations and entities, fighting for the rights of consumers, employees, college athletes, investors, whistleblowers and others. The firm has earned a reputation as one of the most feared plaintiffs&rsquo; firms in the nation, willing to go above and beyond in the fight for our clients&rsquo; rights. Our determination and expert skill are second to none in the plaintiffs' bar, and our opponents know our name well.</p><p>
Founded in 1993, Hagens Berman has recovered settlements valued at more than $345 billion for our clients across our various practice areas. Our legal team has achieved record-breaking settlements and believes in helping those most in need. The firm's tenacious spirit has earned it prestigious awards, including repeatedly being named one of the top 10 plaintiffs&rsquo; firms in the US. Read more about our cases, history, successes, and awards. Follow the firm&rsquo;s progress on Facebook, X/Twitter and LinkedIn.</p><p>
Hagens Berman Sobol and Shapiro is seeking a <b>Reception/Legal Assistant</b> for our practice in our Phoenix office. Primarily, this individual will support all members of the Phoenix office, both administratively and substantively.</p><p><b>
Receptionist</b></p><div><ul><li>
Answer incoming calls promptly, determine the purpose of the call and forward calls to the appropriate person or department</li><li>
Ensure any messages are accurately taken and delivered in a timely manner</li><li>
Screen Managing Partner's and other attorneys' incoming calls, and screen for sales calls</li><li>
Check voicemail on the general voice mailbox</li><li>
Greet visitors in person or on the telephone in a professional, friendly, hospitable manner</li><li>
Keep the conference rooms clean and orderly, set up/take down for depositions and meetings</li><li>
Keep inventory, order, and store all kitchen and general office supplies</li><li>
Keep the kitchen and refrigerators clean, orderly and stocked, load/unload dishwasher</li><li>
Arrange for delivery of food for meetings, depositions, and events, set up/take down</li><li>
Maintain printers and copiers with supplies and coordinate service</li><li>
Maintain internal phone directory</li><li>
Assist with library maintenance</li><li>
Case file management including opening and closing files and maintaining databases, and preparing for and coordinating off-site storage, and shredding</li><li>
Support the office with calendar management, travel arrangements and expense reporting, credit card reporting, time entry, photocopying, scanning, faxing, filing, shipping, deliveries, mailing and mail logs, faxes, and equipment</li></ul></div><p><b>
Legal Assistant Responsibilities may include:</b></p><div><br>
<ul><li>
Work with clients and class members to gather and convey information</li><li>
Assist with class action and mass tort cases which includes initial intake screening on cases, post-sign up and vetting, and obtaining required evidence and records</li><li>
Assist with handling class member calls and emails regarding settlements and other class member inquiries</li></ul></div><div><ul><li>
Work with medical providers and other entities to request, organize, and analyze medical records, accident reports, and other records<ul><li>
Assist with managing and tracking litigation matters, including maintaining internal files</li><li>
Assist with maintaining and searching Excel, Microsoft Access, and Everlaw databases</li><li>
Prepare materials for oral arguments</li><li>
Court filings, e-filings, and court courtesy copies</li><li>
File and scan documents in document management system</li><li>
Collaborate and assist attorneys and paralegals with case work and support as needed, including proofreading and formatting pleadings, briefs, motions and correspondence; trial preparation, exhibits, witness materials, and trial logistics; discovery requests and responses including organizing documents and assisting with document productions, bates-stamping, redaction, and production logs; work with clients and class members</li></ul></li><li>
Miscellaneous duties and special projects as assigned.</li></ul></div><p></p><p><b><br>
Requirements and Qualifications</b></p><div><br>
<ul><li>
Ability to work independently, be resourceful, organize and prioritize workload, and adapt to changing priorities.</li><li>
Ability to follow written and verbal instructions</li><li>
Ability to perform under tight deadlines and maintain patience in high pressure situations.</li><li>
Excellent attention to detail.</li><li>
Expert knowledge of Microsoft Office (Outlook, Word, Excel) and Adobe required.</li><li>
Ability to work collaboratively in a team environment.</li><li>
Excellent interpersonal, organizational, planning, verbal and written communication skills including spelling, grammar, and proofreading skills.</li><li>
Must manage highly confidential information with professionalism and unquestionable integrity.</li><li>
Bachelor&rsquo;s degree preferred.</li><li>
Preference for prior experience as a Receptionist, Legal Assistant, Legal Secretary, or Executive Assistant.</li></ul></div><p>
Understanding of advanced legal concepts and terminology, formats and Blue Book citations, knowledge of federal court rules and procedures, ECF and other e-filing systems a bonus.</p><p></p><p><br>
Full time employees become eligible for several benefits on the first of the month following hire, including medical, dental, vision, HSA, life insurance, AD&amp;D, EAP, 401K, LTD and STD. Also available is a voluntary FSA, and transit and parking benefits</p></div>

Receptionist/Legal Assistant

The Advocates

<div><h3 class="jobSectionHeader"><b>Bilingual Receptionist &ndash; Legal Office</b></h3>
<p><b>Schedule:</b> Monday&ndash;Friday | 8:30 AM &ndash; 5:00 PM<br>
<b>Pay:</b> $20.50/hour</p>
<p></p><h4 class="jobSectionHeader"><b>Welcome to The Advocates: Where Compassion Meets Justice</b></h4>
<p>At <b>The Advocates Injury Attorneys</b>, we&rsquo;re more than legal professionals&mdash;we&rsquo;re advocates for change. Every day, we fight for fairness and empower lives. Our mission goes beyond settlements; it&rsquo;s about making a real difference for our clients, our team, and our community.</p>
<p>If you&rsquo;re passionate about helping others and thrive in a fast-paced, people-focused environment, this is your chance to join a team that values <b>purpose, growth, and connection</b>.</p>
<p></p><h3 class="jobSectionHeader"><b>Why You&rsquo;ll Love Working Here</b></h3>
<ul><li><b>Impactful Work:</b> Be the first point of contact for clients seeking justice.</li>
<li><b>Employee-Centered Culture:</b> We celebrate wins together and support your success.</li>
<li><b>Recognition &amp; Rewards:</b> Quarterly bonuses and peer recognition programs.</li>
<li><b>Comprehensive Benefits:</b> HSA or Traditional medical plans, dental/vision options, paid parental leave, charitable time off, and 401k.</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Your Role: The Heart of Our Front-End Team</b></h3>
<p>As a <b>Legal Assistant in our Front End Team, </b>you&rsquo;ll be the welcoming voice and face of The Advocates. You&rsquo;ll handle essential administrative tasks while delivering exceptional service to every client who walks through our doors or calls our office.</p>
<p><b>Key Responsibilities:</b></p>
<ul><li>Answer and route incoming calls with professionalism and care.</li>
<li>Greet visitors and assist walk-in clients with inquiries.</li>
<li>Scan, sort, and manage mail, faxes, and client files.</li>
<li>Retrieve police reports and maintain organized records.</li>
<li>Keep front desk and common areas clean and inviting.</li>
<li>Learn to handle client documents and take PI lead calls.</li>
<li>Support the team with additional tasks as needed.</li>
</ul><p></p><h3 class="jobSectionHeader"><b>What We&rsquo;re Looking For</b></h3>
<ul><li><b>Bilingual in Spanish</b>.</li>
<li>Strong computer skills and ability to learn new software quickly.</li>
<li>Detail-oriented with excellent organizational skills.</li>
<li>Problem-solving mindset and ability to manage multiple priorities.</li>
<li>Outstanding communication and interpersonal abilities.</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Benefits That Matter</b></h3>
<ul><li><b>Medical Coverage:</b> HSA or Traditional plans available.</li>
<li><b>Dental &amp; Vision Insurance:</b> Affordable options available.</li>
<li><b>Paid Parental Leave:</b> Because family comes first.</li>
<li><b>Charitable Time Off:</b> Give back to causes you care about.</li>
<li><b>401k Plan:</b> Secure your future with our retirement savings plan.</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Important Information</b></h3>
<p><b>Equal Opportunity Employer:</b><br>
The Advocates is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under applicable law.</p>
<p><b>Work Authorization:</b><br>
Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to provide visa sponsorship at this time.</p>
<p></p><p><b>Ready to make a difference?</b> Apply today and join a team where your work truly matters.</p></div>

Bilingual Receptionist – Legal Office

Fidelis Tax and Accounting

<p><b>Position Overview:</b><br/>We are seeking a professional, highly organized Remote Receptionist who thrives in a fast-paced environment and excels at <b>proactive communication</b>. This role is critical in shaping the client experience&mdash;serving as the first point of contact while ensuring nothing falls through the cracks.</p><p><b>Key Responsibilities:</b></p><ul><li>Answer and manage incoming calls with professionalism and warmth</li><li>Proactively follow up with clients regarding missing documents, appointment confirmations, and next steps</li><li>Route client inquiries to the appropriate team members and ensure timely follow-up</li><li>Track client communications and maintain accurate records in firm systems</li><li>Assist with managing client portals and document flow</li><li>Support the team with administrative tasks and workflow coordination</li></ul><p><b>What We&rsquo;re Looking For:</b></p><ul><li>Strong communicator who is <b>proactive, not reactive</b></li><li>Someone who follows up without being asked and keeps both clients and team members informed</li><li>Highly organized with excellent attention to detail</li><li>Friendly, professional demeanor with a client-first mindset</li><li>Ability to manage multiple priorities and stay calm under pressure</li><li>Tech-savvy and comfortable working in a fully remote environment</li></ul><p><b>Qualifications:</b></p><ul><li>1+ years of receptionist, administrative, or client service experience (tax or accounting firm experience preferred)</li><li>Excellent verbal and written communication skills</li><li>Experience with scheduling tools, email management</li><li>Reliable internet connection and a dedicated workspace</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive compensation</li><li>Fully remote work environment</li><li>Supportive, team-oriented culture</li><li>Opportunity to grow within the firm</li></ul><p>This is an excellent opportunity for someone who takes pride in being organized, responsive, and one step ahead in delivering an exceptional client experience.</p><p>Pay: $20.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: Remote</p>

Remote Receptionist– Tax Firm

Brain Injury Law of Seattle

<p><b>Position Type:</b> Part-Time</p><p><b>Schedule:</b> Monday&ndash;Thursday, 1:00 PM &ndash; 5:00 PM (16 hours/week)</p><p><b>Location:</b> Edmonds, WA &ndash; In Office</p><p><b>Company:</b> Brain Injury Law of Seattle</p><p><b>Position Overview</b></p><p>Brain Injury Law of Seattle is seeking a dependable and professional part-time Front Desk Receptionist to support the daily operations of our office. This role serves as the first point of contact for clients, vendors, and visitors and helps maintain a welcoming, organized, and professional office environment.</p><p>The receptionist assists with phone coverage, mail processing, office organization, and general administrative support for attorneys and staff. The role may also occasionally assist with administrative projects assigned by the Firm Administrator.</p><p>This position is well suited for someone who is organized, reliable, and comfortable working in a professional office setting.</p><p><b>Benefits</b></p><ul><li>One 15 Minute Break;</li><li>5 Sick Days/Year with Rollover;</li><li>1.5 Weeks Paid Vacation Per Year;</li><li>Paid Holidays</li></ul><p><b>Key Responsibilities:</b></p><p><i>Front Desk &amp; Client Service</i></p><p>&middot; Answer and route incoming phone calls in a professional and courteous manner</p><p>&middot; Greet clients, vendors, and visitors and direct them to the appropriate staff member</p><p>&middot; Maintain a clean, organized, and welcoming reception area</p><p>&middot; Monitor voicemail messages and forward them to the appropriate team members</p><p>&middot; Assist with directing client intake calls when needed</p><p><i>Mail &amp; Document Handling</i></p><p>&middot; Retrieve, open, and sort incoming mail daily</p><p>&middot; Scan and distribute mail to the appropriate staff members</p><p>&middot; Prepare outgoing mail and postage using Stamps.com</p><p>&middot; Assist with filing, scanning, and organizing documents</p><p>&middot; Monitor confidential shredding and secure document disposal</p><p><i>Office Supplies &amp; Facilities</i></p><p>&middot; Monitor office supply inventory and notify the Firm Administrator when items need to be reordered</p><p>&middot; Help keep the reception area, kitchen, and copy room tidy and well stocked</p><p>&middot; Assist with basic upkeep of office equipment such as copiers and the coffee machine</p><p>&middot; Help maintain a clean and orderly shared office environment<i>Administrative Support</i></p><p>&middot; Assist attorneys and paralegals with filing, copying, scanning, and basic administrative tasks</p><p>&middot; Support file setup and document organization</p><p>&middot; Assist with occasional administrative projects for the paralegal team and firm marketing initiatives</p><p>&middot; Run occasional office errands, such as trips to the post office if needed</p><p><i>End-of-Day Office Closing</i></p><p>&middot; Ensure the front door is secured at closing</p><p>&middot; Restock copier trays if needed</p><p>&middot; Tidy shared spaces and push in chairs</p><p>&middot; Run and empty the dishwasher as needed</p><p>&middot; Clean and maintain the coffee machine</p><p>&middot; Close office blinds and ensure common areas are orderly</p><p><b>Qualifications</b></p><p>&middot; Prior receptionist, administrative assistant, or office support experience preferred but not required</p><p>&middot; Strong ability to maintain strict confidentiality when handling sensitive client information, including medical and legal records</p><p>&middot; Strong organizational skills and attention to detail</p><p>&middot; Professional communication and customer service skills</p><p>&middot; Ability to manage multiple tasks and prioritize responsibilities</p><p>&middot; Basic proficiency with Adobe Acrobat &amp; Microsoft Office (Word, Outlook, Excel basics)</p><p>&middot; Proficiency with Box.com and legal client management software a plus</p><p><b>Work Environment</b></p><p>This position is on-site at our Edmonds office. While some staff members occasionally work remotely, the Front Desk Receptionist role requires consistent in-office presence due to responsibilities involving phone coverage, incoming mail, and handling physical legal documents.</p><p>The position involves regular interaction with clients and staff, managing mail and paperwork, and helping maintain shared office spaces.</p><p>Pay: $18.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Part-Time Front Desk Receptionist

SportsCare Physical Therapy

<p></p><div><div><div><div><div>Job Title: Medical Receptionist</div><div></div><div><b><br>
Job Type: Part-time</b></div></div><div></div><div><div><br>
Location: Part Time</div></div><div></div><div><div><br>
Company: SportsCare Physical Therapy</div></div><div></div><div><div><br>
About Us:</div></div><div><div>
SportsCare Physical Therapy is a leading provider of physical therapy and rehabilitation services, committed to helping individuals achieve their health and fitness goals. We are currently seeking a motivated and friendly Medical Receptionist to join our team and contribute to our mission of providing exceptional patient care.</div></div><div><div>
Job Description:</div></div><div><div>
Are you a dedicated and organized individual with a passion for healthcare and patient service? If so, we want you to be an essential part of our team as a Medical Receptionist at SportsCare Physical Therapy.</div></div><div><div>
As a Medical Receptionist, you will be the first point of contact for our patients and play a vital role in creating a positive and welcoming experience. You will ensure the smooth operation of our clinic and contribute to the efficient delivery of high-quality care.</div></div><div><div>
Responsibilities:</div></div><div><ul><li><div>
Patient Interaction: Greet and assist patients with a warm and professional demeanor, providing information and answering questions about our services and processes.</div></li><li><div>
Scheduling: Manage the scheduling of patient appointments, coordinating with the clinical team to ensure efficient and timely care delivery.</div></li><li><div>
Registration and Documentation: Collect and verify patient information, insurance details, and medical history accurately. Ensure all required forms and documentation are completed.</div></li><li><div>
Check-In and Check-Out: Efficiently check patients in for their appointments, collect payments, and process insurance information. Provide receipts and schedules for follow-up visits.</div></li><li><div>
Phone and Email Communication: Answer and direct phone calls, respond to patient emails, and address inquiries and concerns effectively and professionally.</div></li><li><div>
Record Keeping: Maintain organized patient records and ensure they comply with all relevant regulations. File, update, and retrieve records as needed.</div></li><li><div>
Insurance Coordination: Assist in obtaining any necessary authorizations or referrals.</div></li><li><div>
Office Support: Assist with general office tasks, such as data entry, maintaining office supplies, and keeping the reception area tidy and welcoming.</div></li></ul></div><div><div>
Qualifications:</div></div><div><ul><li>
High school diploma or equivalent (additional education or certification in healthcare administration is a plus).</li><li>
Previous experience in a medical or healthcare receptionist role is preferred.</li></ul></div></div><div><div><ul><li>
Strong interpersonal and communication skills, with an emphasis on professionalism and empathy.</li><li>
Exceptional organizational and multitasking abilities.</li><li>
Proficiency in using computer software, including electronic health record (EHR) systems and Microsoft Office.</li><li>
Knowledge of medical terminology and insurance procedures is advantageous.</li><li>
Commitment to patient privacy and confidentiality.</li><li>
Friendly, approachable, and customer-focused attitude.</li></ul></div><div><div>
Benefits:</div></div><div><ul><li>
Competitive salary and benefits package.</li><li>
Opportunities for professional growth and advancement.</li><li>
Supportive and collaborative work environment.</li><li>
The chance to make a meaningful impact on patients' healthcare experiences.</li></ul></div><div><div>
If you are a dedicated and customer-focused individual looking to play a crucial role in healthcare administration, we encourage you to apply for the position of Medical Receptionist at SportsCare Physical Therapy. Join our team and help us provide exceptional care to our patients while contributing to a positive and welcoming clinic environment.</div></div><div></div><div><div><i><br>
Note: We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.</i></div></div></div></div><br>
<p></p>
15-20 hours/week</div>

Front Desk Medical Receptionist

Yuan Qi Acupunture Center

<p>Female Receptionist / Administrative Assistant</p><p>Location</p><p>Yuan Qi Acupuncture Center LLC</p><p>Job Summary</p><p>We are looking for a professional, organized, and friendly Female Receptionist to join our clinic team. The candidate will be responsible for handling front desk operations, assisting patients, managing appointments, and providing administrative support to ensure smooth daily clinic operations.</p><p>Duties and Responsibilities</p><ul><li>Welcome and assist patients and visitors professionally</li><li>Answer phone calls, WhatsApp inquiries, and emails</li><li>Schedule and confirm appointments</li><li>Handle patient registration and maintain records/files</li><li>Process payments, invoices, and receipts</li><li>Coordinate with doctors, therapists, and staff regarding schedules</li><li>Assist patients with insurance reimbursement documents if needed</li><li>Maintain cleanliness and organization of the reception area</li><li>Monitor office supplies and clinic inventory</li><li>Support administrative and marketing tasks when required</li><li>Handle patient concerns politely and professionally</li></ul><p>Requirements</p><ul><li>Female candidate only</li><li>Previous receptionist or customer service experience is an advantage</li><li>Good communication skills in English</li><li>Knowledge of Microsoft Office and basic computer skills</li><li>Friendly personality with professional appearance</li><li>Ability to multitask and work under pressure</li><li>Experience in clinic, wellness, or healthcare industry is preferred</li><li>Knowledge in Google Ads, Instagram Ads, and social media marketing is an advantage</li></ul><p>Working Hours</p><ul><li>48 hours per week</li><li>Clinic schedule may include weekends and holidays based on duty roster</li></ul><p>Salary &amp; Benefits</p><ul><li>Salary to be discussed during interview</li><li>Visa and medical insurance provided according to UAE labor law</li><li>Incentives/commission may be offered based on performance</li></ul><p>Skills Preferred</p><ul><li>Customer service</li><li>Communication skills</li><li>Time management</li><li>Organization skills</li><li>Teamwork</li><li>Sales and appointment handling experience is a plus</li><li>Basic digital marketing knowledge is an advantage</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p><p>Work Location: In person</p>

Admin Receptionist

Search 10000+ Law office receptionist jobs near you this May. New roles added regularly across leading industries. Apply today.