law office receptionist

Trustpoint.One

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 Trustpoint.One is pleased to partner with a leading law firm in its search for a Receptionist/Concierge to support its New York office.
 
 
 
 
 
 
 This is a fully onsite, contract opportunity (3&ndash;6 months) with the potential to convert to a permanent position.
 
 
 
 
 
 
 Schedule &amp; Compensation:
 
 
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 Hours: 10:00 AM &ndash; 6:00 PM (35-hour workweek)
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 Pay: $30/hour
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 Location: New York, NY (5 days onsite)
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 Position Overview:
 
 
 
 This role blends traditional reception duties with a high-touch concierge approach. The Receptionist/Concierge will serve as the first point of contact for clients, attorneys, and visitors, ensuring a polished and welcoming experience while supporting day-to-day office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
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 Greet clients and visitors; manage check-in and escort coordination
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 Answer and direct incoming calls; take and relay messages as needed
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 Coordinate conference rooms, visitor offices, and catering requests
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 Support meeting and event logistics, including A/V, guest access, and vendor coordination
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 Assist with administrative tasks such as copying, scanning, and document handling
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 Liaise with internal teams, building management, and external vendors
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 Maintain schedules, directories, and general front office organization
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 Qualifications:
 
 
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 2+ years of receptionist or administrative experience in a professional office
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 Experience with multi-line phone systems preferred
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 Proficiency in Microsoft Office
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 Strong communication, organization, and customer service skills
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 Detail-oriented with the ability to multitask and prioritize effectively
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 Professional demeanor and ability to thrive in a fast-paced, service-focused environment
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 Apply today to be considered!
 
 
 
 
 
 All candidates must be able to work at a computer screen for a sustained amount of time. Infrequent lifting and carrying up to 30 pounds.
 
 
 
 
 
 Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
 
 
 
 
 This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
 
 
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Legal Receptionist

Kforce Inc

<div>
 
 Responsibilities
 
 
 
 A Kforce client is seeking to hire a Front Office Receptionist in New York City, New York (NY). Summary: In this critical Front Office Receptionist role, you will be responsible for a host of daily recurring functions including, but not limited to, answering phone calls, taking detailed messages for partners, screening incoming callers, checking voicemail messages, handling attendance records, greeting visitors, setting up, and preparing for all on site conferences and meetings. The Front Office Receptionist will handle incoming mail, couriers (FedEx, UPS, process servers) and other related duties as needed. This job offers an attractive work environment located within a walk of Grand Central Station, a welcoming culture, competitive compensation and benefits, good work hours. Interviews begin this week, and this position will be gone soon so don't miss out.
 
 
 
 Requirements
 
 
 
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 3+ plus years of front office receptionist and administrative experience, preferably with a New York based professional services firm
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 Experience with Microsoft Word and Excel
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 Willing to work 5 days per week in office (hours should be 9-5)
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 Excellent written and verbal communication skills - organized, dependable, and reliable
 
 
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 The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
 
 
 We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability &amp; ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
 
 
 Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
 
 
 This job is not eligible for bonuses, incentives or commissions.
 
 
 Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
 
 
 By clicking &ldquo;Apply Today&rdquo; you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Note that if you choose to communicate with Kforce via text messaging the frequency may vary, and message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You will always have the right to cease communicating via text by using key words such as STOP.
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Receptionist - Law Firm

Skalka Baack Fiala Law Firm

About usSkalka Baack Fiala Law Firm is a small law office in Hastings, Nebraska. We are looking to add a receptionist/legal assistant to our office.Duties include:-Handle clerical tasks such as answering phones, scheduling appointments, and managing correspondence- Welcoming and greeitng clients- Perform clerical duties such as filing, photocopying, transcribing, scanning and faxing- Provide administrative support to lawyers and other legal assistants/paralegals- Assist with proofreading and editing legal documents- Perform data entry and maintain accurate records- Transcribe dictations and prepare legal documents- Maintain organized files and document management systemsSkills:- Excellent proofreading skills to ensure accuracy in legal documents- Strong administrative and organizational abilities- Proficient in data entry and file management- Knowledge of legal terminology and document formatting- Familiarity with document management systems- Ability to transcribe dictations accurately-Strong phone etiquette and communication skills-Knowledge of Microsoft Office, inlcuidng Word, Excel and OutlookThis position requires attention to detail, strong organizational skills, and the ability to work in a fast-paced environment. The ideal candidate will have previous experience as a legal assistant or in a similar administrative role, although this is not required.Please note that this job description is not exhaustive and additional duties may be assigned as needed.Job Type: Full-timePay: $18.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Flexible schedule</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Profit sharing</li><li>Retirement plan</li></ul>Work Location: In person

Receptionist/Legal Assistant

Jim Leach, LC

Jim Leach, L.C. is looking for a full-time Legal Assistant / Receptionist to join our team in Parkersburg, WV. We are a family-run law firm committed to providing best-in-class service to our clients in West Virginia and Ohio.This is an entry-level position with potential to advance and develop into an integral pillar of the office. In-house training is available for highly driven individuals interested in furthering their law-oriented career with Jim Leach, LC.Responsibilities:<ul><li>Organizing case files, both in paper and digital format, ensuring all documentation is accurate and up-to-date.</li><li>Assisting in the organization and implementation of digital filing, specifically regarding medical records and bills.</li><li>Scheduling and reminding staff of all upcoming deadlines and events</li><li>Competency in utilizing Excel, Microsoft Word, and working with PDF files</li><li>Performing general administrative tasks, including answering phones and managing emails</li></ul>Qualifications:<ul><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and as part of a team in a fast-paced environment.</li></ul>We offer a competitive wage, retirement plan, health insurance, paid holidays, paid vacation, and a 401k with profit sharing. This is a full-time, in-person position.If you&rsquo;re passionate about helping others and ready to join a well-established team, we&rsquo;d love to hear from you!Job Type: Full-timePay: $14.00 - $18.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>Parkersburg, WV 26101 (Required)</li></ul>Ability to Relocate:<ul><li>Parkersburg, WV 26101: Relocate before starting work (Required)</li></ul>Work Location: In person

Legal Assistant/Receptionist

Herz Law

In short: this is a legal assistant position that happens to also be the first-in-line for answering the main phone of a small firm, and sits out in the lobby as needed.Seeking a bilingual, experienced personal injury receptionist to balance answering phone calls from clients, opposing counsel, and medical providers, with assisting the pre-litigation case manager.Responsibilities:<ul><li>Field all incoming calls in English and Spanish, gathering information about the caller and the subject, directing legitimate calls to staff and counsel, and sparing staff from spam and unsolicited calls.</li><li>Daily interactions with clients, adjusters, and medical providers to gather information.</li><li>Serving as the client&rsquo;s liaison through pre-litigation.</li><li>Document all incoming and outgoing calls in case management software notes.</li><li>Reporting to and updating case managers on the status and specifics of each case.</li><li>Additional pre litigation clerical work, as trained up (medical records, LOPs, affidavits, handling incoming documents, retrieving and scanning mail)</li></ul>Qualifications:<ul><li>Entry-level position. Some receptionist experience or work in the legal field is nice-to-have. This is a train-up position.</li><li>Required to be bilingual in English and Spanish, spoken and written, and able to fluently interact with Spanish-speaking clients.</li><li>Nice-to-have: comfortable with the process of obtaining and organizing medical bills and records from providers and clearinghouses.</li><li>Ability to prioritize and multitask.</li><li>Excellent written and verbal communication skills.</li><li>Deadline- and detail-oriented.</li><li>Competency in a paperless office (digitization, shared cloud, case management software, collaborative editing and sharing of revisions)</li><li>Capable of using PDF software to edit, convert, redact, sign, form fill, extract, OCR documents.</li><li>Nice-to-have: Mac OS + case management software experience.</li><li>Ability to quickly adapt to new technological tools and processes as they are adopted.</li><li>Professional appearance and behavior expected.</li><li>Ability to maintain a high degree of discretion in dealing with confidential information.</li></ul>Job Type: Full-timePay: From $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>If you have ever been licensed to practice law, have you ever lost your license or been disbarred, suspended, censured, or otherwise sanctioned by the State Bar of Texas or an equivalent authority?</li><li>An offer to work this position is contingent upon a satisfactory background search, including a verification of education, career, and criminal history. You will have an opportunity to review and discuss any results on these reports. Do you understand this requirement and consent to a report being ordered on your behalf?</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Ability to Relocate:<ul><li>Dallas, TX 75244: Relocate before starting work (Required)</li></ul>Work Location: In person

Pre-Litigation Receptionist/Assistant

FAPOJUWO LAW, PLLC

About UsWe are a busy, client-focused Criminal Defense and Traffic Citation Law Firm located in downtown Raleigh, dedicated to vigorously defending clients facing Misdemeanor, Felony, and Traffic-related charges (including DWI/DUI, speeding, reckless driving, license suspensions, and more).Job Overview We are seeking a reliable, detail-oriented, and professional Legal Assistant to provide essential support to our attorneys. This role is ideal for someone who thrives in a fast-paced environment, excels at organization and client communication, and is passionate about helping people navigate the North Carolina criminal justice system.Both part-time and potential full-time schedules are available, with flexibility around court calendars. Competitive pay reflects the importance of this role and rewards experience and reliability.Key Responsibilities and DutiesThe Legal Assistant/Legal Receptionist will handle a wide range of substantive and administrative tasks to ensure efficient case management and outstanding client service. Duties include (but are not limited to):<ul><li>Client Intake &amp; Case Management - Conduct initial client intake interviews (in-person, phone, or virtual), gather personal information, police reports, citations, and other documents; open new case files and maintain organized physical and electronic files (using case management software); track case deadlines, court dates, and discovery timelines.</li><li>Document Preparation - Filing Drafts, review, and proofread legal documents including correspondence, motions, affidavits, discovery requests/responses, pleadings, and client letters; prepare and e-file documents with Wake County District and Superior Courts, NC AOC systems, and other required agencies; assist with DMV-related paperwork, license reinstatement requests, and administrative hearings.</li><li>Court &amp; Calendar Coordination - Maintain attorney calendars, schedule court hearings, pre-trial conferences, client meetings, and deadlines; coordinate with court clerks, prosecutors (Wake County District Attorney&rsquo;s Office), law enforcement agencies, and opposing counsel; prepare attorneys and clients for hearings, trials, and sentencing.</li><li>Client Communication and Support - Serve as the primary point of contact for clients, providing timely case status updates (under attorney supervision); prepare clients for court appearances, explain procedures, and ensure they understand next steps; handle high-volume phone calls, emails, and client inquiries professionally and compassionately; Maintain effective communication with courts, vendors, and internal teams.</li><li>*Discovery &amp; Evidence Handling Request *- Review, and organize discovery materials including police reports, body camera footage, 911 calls, lab results, and witness statements; assist with evidence management, redaction (when required), and trial/hearing preparation.</li><li>Research &amp; Investigation Support  - Conduct basic legal research and fact investigation as assigned; interview witnesses or gather background information when directed; using Westlaw, LexisNexis, and other legal research tools to support case development across multiple practice areas.</li><li>Trial &amp; Court Hearing Assistance - Prepare trial notebooks, exhibits, and witness materials; attend court with attorneys as needed to take notes, organize documents, and provide real-time support.</li><li>Administrative &amp; Office Support  - Answer phones, manage office correspondence, process mail, and handle general administrative tasks; assist with billing, invoicing, and time-entry tracking; maintain confidentiality and comply with all ethical standards (attorney-client privilege).</li><li>Additional Duties  - Perform other tasks as assigned to support the firm&rsquo;s mission of aggressive, results-driven representation in criminal and traffic matters. Stay informed about updates in laws relevant to expunctions, securities compliance, workers' compensation procedures, and other pertinent areas.</li></ul>Experience<ul><li>Previous experience as a legal assistant preferred but NOT REQUIRED to apply, paralegal preferred but not required to apply, or in a law firm or legal environment (criminal/traffic experience strongly preferred).</li><li>Possess a willingness to learn North Carolina court procedures, e-filing systems (NC AOC), and traffic/criminal case workflows is a plus.</li><li>Proficiency in Microsoft Office (Word, Outlook, Excel), Adobe Acrobat, and case management software (e.g., MyCase, Clio, PracticePanther, or similar legal practice management database software). Training Provided.</li><li>Strong understanding of legal procedures across diverse areas like workers' compensation protocols, personal injury claims procedures, and criminal defense including interviews and documentation review.</li><li>Exceptional organizational skills, attention to detail, and ability to manage multiple cases in a fast-paced setting.</li><li>Strong written and verbal communication skills; bilingual (English/Spanish) is a significant plus.</li><li>Professional demeanor, empathy for clients facing legal challenges, and a team-player attitude.</li><li>High school diploma or equivalent required; associate&rsquo;s degree, paralegal certificate, or higher preferred.</li><li>Must be able to pass a background check and maintain strict confidentiality.</li></ul>Job Type: Full-timePay: $35,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>Free parking</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Parental leave</li></ul>Work Location: In person

Legal Assistant / Legal Receptionist

Friedland Law

Job Overview We are seeking a highly organized and professional Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support. This role requires proficiency in office management, strong communication skills, and the ability to multitask effectively in a fast-paced environment.Duties<ul><li>Greet and welcome visitors in a friendly and professional manner.</li><li>Manage multi-line phone systems, directing calls to appropriate personnel while maintaining excellent phone etiquette.</li><li>Perform data entry tasks, ensuring accurate record-keeping and filing of documents.</li><li>Maintain office organization by managing supplies, filing systems, and general office upkeep.</li><li>Offer customer support by addressing inquiries and resolving issues promptly.</li><li>Collaborate with team members to ensure smooth office operations and support various administrative functions.</li></ul>Experience<ul><li>Previous experience in a front desk or receptionist role is preferred.</li><li>Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is essential.</li><li>Must speak Spanish fluent </li><li>Strong organizational skills with the ability to manage time effectively and prioritize tasks.</li><li>Excellent computer literacy with experience in data entry and filing systems.</li><li>Background in customer service or administrative roles is beneficial. If you are a motivated individual with a passion for providing outstanding service and support, we encourage you to apply for this exciting opportunity as a Receptionist.</li></ul>Job Type: Full-timePay: From $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>New York, NY 10004 (Required)</li></ul>Ability to Relocate:<ul><li>New York, NY 10004: Relocate before starting work (Required)</li></ul>Work Location: In person

Law Firm Receptionist

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