law office receptionist

Iflate systems

Bilingual Law Firm Receptionist Full-Time | Direct Hire Location: Los Angeles, CAJob Description Seeking an experienced, professional Bilingual Receptionist (English/Spanish) to greet visitors, manage a high-volume phone system, and provide front-desk support in a fast-paced law firm environment. The ideal candidate will maintain a polished demeanor, support office staff, and ensure smooth daily operations.Key Responsibilities<ul><li>Greet and assist clients and visitors</li><li>Answer and direct incoming calls professionally</li><li>Maintain lobby cleanliness and follow visitor/security procedures</li><li>Sort and process mail, emails, and documents</li><li>Assist with filing, document prep, and administrative tasks</li></ul>Qualifications<ul><li>High school diploma required; associate or bachelor&rsquo;s preferred</li><li>2+ years of administrative or receptionist experience</li><li>Law firm or switchboard experience strongly preferred</li><li>Fluent in English and Spanish</li></ul>Job Type: Full-timePay: $22.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li> Receptionist in Law Firm: 2 years (Required)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Receptionist (Law Firm & Bilingual)

Branch and Dhillon, PC

Job Overview We are seeking a highly motivated and detail-oriented Receptionist/Legal Assistant to join our dynamic legal team. This vital role offers an exciting opportunity to support a personal injury law firm. Your proactive approach and organizational skills will ensure the smooth operation of our law office while contributing to meaningful legal work that impacts our community.Duties<ul><li>Answer and direct phone calls.</li><li>Speaking with and updating clients</li><li>Handle administrative duties such as filing (both physical and electronic), managing phone calls with professional etiquette, scheduling appointments, and coordinating meetings.</li><li>Support project management initiatives by tracking case progress and assisting in the organization litigation.</li><li>Collaborate with team members .</li><li>Provide executive administrative support by preparing reports, managing correspondence, and assisting with office operations to foster a productive work environment.</li></ul>Experience<ul><li>Strong organizational skills with the ability to manage multiple priorities simultaneously while maintaining accuracy under tight deadlines.</li><li>Exceptional clerical skills including filing systems (physical and electronic), phone etiquette professionalism, transcription abilities, and data entry accuracy.</li><li>Ability to perform Join us in this rewarding role where your expertise will directly contribute to delivering top-tier legal services while supporting the efficient operation of our busy law office!</li></ul>Job Type: Full-timePay: $14.00 - $17.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Receptionist/Legal Assistant

Law Offices of Matthew M. Vincent, APLC

Job Overview We are seeking a motivated and detail-oriented Receptionist/Entry Level Legal Assistant to join our dynamic legal team. This position is ideal for individuals looking to start their career in the legal field and gain valuable experience in various areas of law. The successful candidate will provide essential support to attorneys and contribute to the efficient operation of our law office.Duties<ul><li>Answer phone calls and take messages</li><li>Obtain, scan, and save mail to its respective folder</li><li>Order office supplies</li><li>Take out the trash on a weekly basis</li><li>Open and close office</li><li>Assist the attorney in managing bodily injury claims from intake through settlement or litigation</li><li>Draft and prepare documents, demand letters, and correspondence</li><li>Communicate with clients, medical providers, insurance companies, and opposing counsel</li><li>Request and organize medical records and bills</li><li>Maintain and update case files in a timely and accurate manner</li></ul>Qualifications<ul><li>Strong written and verbal communication skills</li><li>Ability to multitask in a fast-paced environment</li><li>Proficiency in Microsoft Office and case management software</li><li>Previous experience in a law office or legal administrative role is preferred but not required; paralegal experience is a plus.</li><li>Proficiency in writing skills for drafting correspondence and legal documents.</li><li>Excellent organizational skills with attention to detail for managing multiple tasks effectively.</li><li>Ability to work collaboratively within a team environment while also being self-motivated.</li><li>Experience with document review processes and case management systems is beneficial. This Entry Level Legal Assistant position offers an excellent opportunity for professional growth within the legal industry. If you are eager to learn and develop your skills while contributing to meaningful work in the legal field, we encourage you to apply.</li></ul>Why Join Us?<ul><li>Supportive, team-oriented environment</li><li>Opportunity to grow in a reputable and client-focused law firm</li><li>Competitive salary +benefits</li><li>Meaningful work that changes lives</li></ul>Job Type: Full-timeBase Pay: $18.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>Free parking</li><li>Health savings account</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>Weatherford, TX 76086 (Required)</li></ul>Ability to Relocate:<ul><li>Weatherford, TX 76086: Relocate before starting work (Required)</li></ul>Work Location: In person

Receptionist/Entry Level Legal Assistant

TONALAW

<div>Legal Receptionist - Front Desk 
TonaLaw is seeking a professional and client-focused Legal Receptionist to be the first point of contact for clients and visitors. The ideal candidate thrives in a fast-paced environment, maintains a friendly and empathetic demeanor, and provides outstanding customer service in the face of high-stress scenarios. This role involves handling a high volume of calls, greeting clients, and supporting daily office operations to ensure a positive client experience. 
Benefits include:<ul><li>
401(k) with 3% firm contribution</li><li>
Health insurance</li><li>
Paid time off (including firm-wide holiday closure Dec 24&ndash;Jan 1)</li></ul> 
Compensation: $47,500 and up
Compensation:
$47,500+ yearly
Responsibilities:<ul><li>
Answer, screen, and route high-volume phone calls professionally.
</li><li>Greet clients and visitors, ensuring a welcoming first impression.
</li><li>Complete quick intakes and open matters in case management software.
</li><li>Handle messages, mail, faxes, and office supply management.
</li><li>Assess and respond to client needs, resolving concerns effectively.
</li><li>Assist with routine projects, including FedEx shipments and client gift baskets.
</li><li>Support operations to maintain smooth daily office functioning.
</li></ul>Qualifications:<ul><li>
Minimum 1 year of experience as a legal receptionist.
</li><li>Bilingual (Spanish) is a plus.
</li><li>Strong customer service skills and professional demeanor.
</li><li>Excellent interpersonal and communication skills.
</li><li>Highly organized and detail-oriented.
</li><li>Ability to maintain composure and professionalism in high-pressure situations.
</li><li>Team-oriented with ability to collaborate effectively across departments.
</li></ul>About Company 
At TonaLaw, our purpose is simple: we turn setbacks into comebacks. We specialize in personal injury litigation, trials, and no-fault collections, and we are relentless in pursuing justice for clients.
We are guided by our Core Values, which shape everything we do: People First, Excellence, Kind Candor, Driven, Mindset, and Discipline. These guide how we work with clients and each other.
We believe the best results come from the best teams. At TonaLaw, you&rsquo;ll find a supportive, growth-oriented environment where collaboration, accountability, and excellence are not just encouraged, they&rsquo;re expected. If you&rsquo;re driven, strategic, and compassionate, you&rsquo;ll thrive here.</div>

Legal Receptionist

law + brandmeyer llp

Law + Brandmeyer LLP is seeking two part-time, detail-oriented and organized individuals to join our team as a part-time File Clerk/Receptionist. These roles will share responsibilities to ensure smooth and efficient management of administrative operations, including maintaining the firm data management system and handling daily tasks.The ideal candidates should have strong verbal and written communication skills and proficiency in Microsoft Suite and Adobe Acrobat. Must be organized, flexible, and able to multitask. Must have excellent telephone etiquette and ability to work well in a fast-paced ,team-oriented environment where deadlines and attention to detail are critical. Previous experience in a law firm/professional setting is a must.Responsibilities:<ul><li>Answer and screen telephone calls to direct to the appropriate party or take detailed messages.</li><li>Process incoming mail; sort, scan, label, organize, and distribute incoming documentation and enter into document/case management system.</li><li>Assist with a variety of day-to-day administrative tasks as needed, including assisting Legal Assistants/Paralegals with creating templates/shells, redacting &amp; scanning documents, printing, and mailing correspondence.</li><li>Maintain physical and electronic filing systems.</li><li>Maintain a clean, clutter-free workspace.</li><li>Lite housekeeping tasks; set-up weekly lunches (Firm buys lunch for everyone on Fridays), maintain small kitchen and copy room area fully stocked and clean.</li></ul>**Qualified candidates are encouraged to submit a resume and cover letter via Indeed.com for immediate consideration. Please note: we are unable to accept phone inquiries. All applicants must apply through the Indeed platform to be considered.Job Type: Part-timePay: $20.00 - $25.00 per hourWork Location: In person

Law Office - File Clerk / Receptionist

Law Offices of Kerry L. Armstrong, APLC

Bilingual (Spanish/English) legal assistant/receptionist/case intake specialist needed for two-attorney criminal defense firm located in downtown San Diego. Prior admin/legal assistant work in the legal field is preferred, but it is not mandatory. You must have a friendly disposition and be able to treat all clients with kindness and respect. Both attorneys are easy to deal with.Duties include answering the phone, calling prosecutors' offices to check on cases, doing retainer agreements, fielding calls from potential new clients, writing and sending out correspondence, and generally managing the office. The weekly schedule is 8am to 12pm and from 1pm to 5pm Monday through Friday. (Weekend work is never required.) A one-hour unpaid lunch time is offered.Applicants must be proficient in Word and Adobe Acrobat. You must also be fully fluent in Spanish and English.Paid sick leave, paid yearly vacation days, and paid monthly parking is offered, as well as a credit toward your health insurance.Job Type: Full-timePay: $25.00 - $33.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Legal secretary/receptionist/case intake specialist

Law Office of Lorna J. Drope

We are a small full-service estate planning/probate law firm specializing in serving families with loved ones with disabilities. We are seeking a full-time office manager (30+ hours).Major responsibilities include:<ul><li>Ensure all company policies and procedures are consistently followed</li><li>Observe confidentiality of client and firm matters</li><li>Manage client billing and payments, including preparation of client fee agreements</li><li>Create billing schedules and various other billing analyses as required</li><li>Prepare monthly client pre-bills; identify and resolve billing inaccuracies</li><li>Prepare final client invoices; submit to client; track payment</li><li>Monitor weekly time tracking for all employees; ensure all time is properly captured</li><li>Manage HR related matters, including onboarding new employees, maintaining personnel files, verifying timesheets, processing vacation requests, assisting with Federal, state, and local HR compliance, addressing HR issues.</li><li>Plan and coordinate all company events, both in and out of the office (vendor fairs, workshops, client appreciation party, holiday party, etc.)</li><li>Manage relationships with office vendors and building management (phone service, water service, internet provider, shred company, etc.)</li></ul>Job Qualifications:<ul><li>Bachelor&rsquo;s degree</li><li>4+ years of experience as an HR manager, office manager or equivalent</li><li>Excellent verbal and written communication skills</li><li>Detail oriented and highly organized</li><li>Ability to work with a high degree of accuracy</li><li>Excellent analytical and problem-solving skills</li><li>Law firm or professional services experience preferred</li><li>Strong computer proficiency including MS Word, Excel, PowerPoint, Outlook; Adobe Acrobat; ability to learn new programs as needed</li><li>Self-motivated, flexible, with exceptional follow-through skills</li><li>Ability to work independently as well as collaboratively with others</li><li>Minimum typing speed of 55 wpm</li><li>Must be able to provide own transportation and have a clean DMV record</li></ul>Pay is commensurate with skills, ability and experience.To be considered for this position, you must submit a cover letter and complete the phone screen. Due to time constraints, we will only contact the most competitive candidates.Job Type: Full-timePay: $34.00 - $39.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: In person

Office Manager - Law Firm

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