law secretary

Jackson Lewis

<div><div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</div><div></div><div>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</div><div></div><div>
Job Summary (basic description)</div><div>
The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; calendar maintenance; various office and client filing and electronic transcription.</div><div></div><div><br>
The successful candidate is a very organized at multi-tasking, detail-oriented team player possessing at least 3 years recent legal secretary experience (including electronic filing).</div><div></div><div><br>
Essential Functions</div><ul><li> Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li> Provide support to up to four or more attorneys in employment law matters and backup support as needed.</li><li> Answer phones and communicate with clients on a daily basis.</li><li> Act as liaison between internal departments and outside agencies.</li><li> Preparation/revision of correspondence, pleadings, documents and other clerical assignments as directed.</li><li> Handle a wide variety of complex and confidential time-sensitive material.</li><li> Run conflict checks and open new client engagements as requested.</li><li> Maintain calendars, CLE, reports and time records.</li><li> Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.</li><li> Maintain docketing for litigation attorneys.</li><li> Various office and client filing; proofreading documents, and scheduling depositions.</li></ul><div></div><div><br>
Qualifications/Skills Required</div><ul><li> At least 3 years recent legal secretarial experience within a law firm.</li><li> Law firm billing software a plus.</li><li> Familiarity with state and federal rules and procedures.</li><li> Must have a solid understanding of technical legal terminology as well as court filings.</li><li> Experienced with trial preparation and briefs.</li><li> Punctual with excellent attendance.</li><li> Proficient with generating Tables of Authorities and Table of Contents.</li><li> Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li> Ability to multi-task, and timely respond to deadlines as well as balance workload.</li><li> Knowledge of Office Suite, including Outlook, Word, Excel, and PowerPoint.</li><li> Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.</li></ul><div></div><div><br>
Educational Requirements</div><ul><li> High School diploma or equivalent required.</li><li> 4 year college degree preferred.</li></ul><div></div><div>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div></div>

Legal Secretary

<div><div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</div><div></div><div>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</div><div></div><div>
Jackson Lewis is seeking a Legal Secretary for the Los Angeles, CA office.</div><div>
In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks as necessary.</div><div></div><div>
Duties and Responsibilities:</div><ul><li>
Maintain electronic case files and update as needed following set protocols for search ease.</li><li>
Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters.</li><li>
Assist with preparation of administrative filings/exhibits in agency matters.</li><li>
Assist with preparation of exhibits for submission in a variety of matters.</li><li>
Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.</li><li>
Complete monthly expense reports for assigned attorneys.</li><li>
Assist attorneys with monthly client invoicing in conjunction with our billing department.</li><li>
Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm&rsquo;s travel agency.</li><li>
Prepare notebooks and proofreading of documents.</li><li>
Run conflict checks and open new client engagements in conjunction with our new business team.</li><li>
Continued knowledge and basic status of current cases and projects of assigned attorneys.</li><li>
Handle a wide variety of complex and confidential, time-sensitive material.</li><li>
Perform other administrative duties as assigned.</li></ul><div></div><div>
For California, the expected salary range for this position is between $40.00 and $50.00 per hour. The actual compensation will be determined based on experience and other factors permitted by law.</div><div></div><div>
Skills and Educational Requirements:</div><ul><li>
3 years minimum legal experience, preferably in employment law.</li><li>
Solid understanding of basic technical legal terminology.</li><li>
Solid experience working in ECF and Colorado state e-filing systems.</li><li>
Solid experience in working with document database system (Netdocs or similar).</li><li>
Proficiency in Windows environment including Word and Outlook.</li><li>
Familiarity with state and federal rules and procedures, general legal procedures.</li><li>
Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.</li><li>
Experience supporting 4 plus active attorneys at one time a strong plus.</li><li>
Experienced with trial preparation a plus.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.</li><li>
Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.</li><li>
Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.</li><li>
Reliable with punctuality and attendance.</li><li>
Associate Degree or 4-year college degree preferred, or relevant experience considered.</li></ul><div></div><div>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.</div></div>

<div><div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</div><div></div><div>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</div><div></div><div>
Job Summary (basic description)</div><div>
The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; calendar maintenance; various office and client filing and electronic transcription.</div><div></div><div>
The successful candidate types at least 65+ wpm accurately, is a very organized multi-tasking, detail-oriented team player possessing at least 3 years recent legal secretary experience (including electronic filing).</div><div></div><div>
Essential Functions</div><ul><li>
Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li>
Provide support to up to three attorneys in employment law matters and backup support as needed.</li><li>
Answer phones and communicate with clients on a daily basis.</li><li>
Act as liaison between internal departments and outside agencies.</li><li>
Preparation/revision of correspondence, pleadings, documents and other clerical assignments as directed.</li><li>
Handle a wide variety of complex and confidential time-sensitive material.</li><li>
Run conflict checks and open new client engagements as requested.</li><li>
Maintain calendars, CLE, reports and time records.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.</li><li>
Maintain docketing for litigation attorneys.</li><li>
Transcribe electronic dictation, and schedule depositions.</li><li>
Various office and client filing; proofreading documents.</li></ul><div></div><div>
Qualifications/Skills Required</div><ul><li>
At least 3 years recent legal secretarial experience within a law firm, at least one of which was in the labor and employment field.</li><li>
Typing 65+ wpm.</li><li>
Law firm billing software a plus. Familiarity with state and federal rules and procedures.</li><li>
Must have a solid understanding of technical legal terminology as well as court filings.</li><li>
Experienced with trial preparation and briefs.</li><li>
Punctual with excellent attendance.</li><li>
Proficient with generating Tables of Authorities.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li>
Ability to multi-task, and timely respond to deadlines as well as balance workload.</li><li>
Knowledge of Office Suite 2007 a plus, including Outlook, Word, Excel, and PowerPoint.</li><li>
Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.</li></ul><div></div><div>
Educational Requirements</div><ul><li>
High School diploma or equivalent required.</li><li>
4 year college degree preferred.</li></ul><div></div><div>
This is a hybrid position.</div><div></div><div>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div></div>

Swingle, Van Egmond & Heitlinger

<p><b>Overview</b><br/>We are seeking a detail-oriented and organized Legal Secretary to join our dynamic law office. The ideal candidate will possess strong legal administrative skills and a thorough understanding of various areas of law. This role is essential in supporting attorneys with their daily operations, ensuring that all legal documents are prepared accurately and efficiently.</p><p><b>Duties</b></p><ul><li>Provide administrative support to attorneys by managing schedules, appointments, and communications.</li><li>Prepare, file, and review legal documents.</li><li>Conduct legal research to assist in case preparation.</li><li>Transcribe legal documents and correspondence with precision.</li><li>Assist in the preparation of trial materials and exhibits as required.</li><li>Coordinate with clients, witnesses, and other parties involved in legal proceedings.</li><li>Ensure compliance with court deadlines and filing requirements.</li></ul><p><b>Requirements</b></p><ul><li>At least three years of litigation experience as a legal secretary.</li><li>Strong knowledge of legal terminology, procedures, and documentation practices.</li><li>Familiarity with Insurance law or public entity defense is helpful but not required.</li><li>Excellent written and verbal communication skills with the ability to write clearly and concisely.</li><li>Proficient in document review processes and legal research techniques.</li><li>Exceptional organizational skills with attention to detail to manage multiple tasks effectively.</li></ul><p>Join our team as a Legal Secretary where your contributions will play a vital role in the success of our practice while providing you with opportunities for professional growth within the legal field.</p><p>Job Type: Full-time</p><p>Pay: $54,000.00 - $77,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Walsh, Colucci, Lubeley & Walsh, P.C.

<p>Walsh, Colucci, Lubeley &amp; Walsh, P.C., a Northern Virginia commercial real estate law firm, has an immediate opening for a full-time legal secretary in our Prince William office.</p><p>We are looking for a legal secretary with three or more years of legal experience to support three attorneys in the land use practice. <b>The candidate must be well organized, have excellent proofreading skills, and possess superior administrative skills.</b> Microsoft Office/Word/Worldox/iManage experience preferred.</p><p>The firm offers a friendly office environment and benefits that include health insurance, 401(k) profit sharing, and paid time off and holidays. The standard schedule is 8:30 a.m. to 5:00 p.m. with one hour for lunch (37.5-hour workweek). Salary is commensurate with experience.</p><p>To apply, please send your cover letter and r&eacute;sum&eacute; to <b>info@thelandlawyers.com</b>.</p><p>Job Type: Full-time</p><p>Pay: $27.05 - $29.50 per hour</p><p>Expected hours: 37.5 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Legal administrative: 3 years (Required)</li></ul><p>Work Location: In person</p>

Madrid Law Firm

<p><b>Job Overview</b><br/>We are seeking a detail-oriented and organized Legal Secretary to join our dynamic legal team. The ideal candidate will provide essential executive administrative support, ensuring the smooth operation of our office while assisting with various legal tasks. This role is particularly focused on corporate/business law, requiring proficiency in legal drafting and document management. The successful candidate will be adept at managing multiple priorities and will play a crucial role in supporting our attorneys in litigation processes. PLEASE-Only candidates with relevant experience should apply. This position requires experience in this field.</p><p><b>Responsibilities</b></p><ul><li>Provide executive administrative support to attorneys, including managing calendars, scheduling appointments, and organizing meetings.</li><li>Draft, proofread, and edit legal documents such as pleadings, motions, and correspondence to ensure accuracy and compliance with legal standards.</li><li>Conduct legal research to assist in case preparation and strategy development.</li><li>Maintain organized files using document management systems, ensuring all records are current and easily accessible.</li><li>Utilize software for efficient file management and document retrieval.</li><li>Assist in project management tasks related to case files and deadlines.</li><li>Communicate effectively with clients, opposing counsel, and court personnel as needed.</li><li>Support the litigation process by preparing trial binders and exhibits.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as a Legal Secretary or in a similar administrative role within a law firm.</li><li>Strong knowledge of corporate/business practices is preferred.</li><li>Proficiency in legal drafting and document management systems.</li><li>Excellent proofreading skills with keen attention to detail.</li><li>Ability to conduct thorough research efficiently.</li><li>Strong organizational skills with the ability to manage multiple tasks simultaneously.</li><li>Effective communication skills, both written and verbal.</li><li>A proactive approach to problem-solving and project management.</li></ul><p>If you are passionate about the legal field and possess the necessary skills to thrive as a Legal Secretary, we encourage you to apply for this exciting opportunity.</p><p>Job Type: Full-time</p><p>Pay: From $17.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Anthony J. Peraica & Associates, Ltd.

<p><b>Overview</b><br/>We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. This vital role provides comprehensive administrative and clerical support to attorneys across a diverse range of practice areas, including estate planning, social security disability, personal-injury, immigration law, family law, and litigation. The ideal candidate will be proactive, resourceful, and possess a strong understanding of legal procedures and document management systems. This position offers an exciting opportunity to contribute to impactful legal work while honing your skills in a fast-paced, collaborative environment.</p><p><b>Duties</b></p><ul><li>Manage and organize legal documents ensuring accuracy and confidentiality</li><li>Prepare, review, and proofread legal drafts, and correspondence with attention to detail</li><li>Assist attorneys with case management tasks including data entry, filing, document review, and tracking deadlines</li><li>Coordinate client interviews and witness interviews to gather pertinent information for ongoing cases</li><li>Provide executive administrative support by managing calendars, scheduling appointments, and handling phone etiquette professionally</li><li>Facilitate communication between clients, courts, and internal teams to ensure seamless workflow</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as a Legal Secretary or in a similar legal administrative role with familiarity in law office procedures</li><li>Strong knowledge of multiple practice areas including estate planning, environmental law, UCC law, immigration law, family law, securities law, tribal law &amp; regulations, patent law, workers' compensation law, personal injury law, landlord-tenant law</li><li>Research knowledge of Westlaw and LexisNexis for comprehensive research projects</li><li>Demonstrated ability in legal drafting, proofreading, transcription services</li><li>Exceptional organizational skills with the ability to manage multiple priorities efficiently under tight deadlines</li><li>Effective communication skills coupled with professional phone etiquette for interacting with clients</li><li>Paralegal experience or coursework is highly desirable to enhance understanding of complex legal concepts across diverse fields</li><li>Knowledge of project management principles to coordinate tasks effectively within the legal team</li></ul><p>Join us in this rewarding role where your expertise will directly impact our clients&rsquo; success! We value dedicated professionals committed to excellence in legal support. This position is paid and offers opportunities for growth within a vibrant legal environment that champions diversity and innovation.</p><p>Pay: $22.50 - $25.50 per hour</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid sick time</li></ul><p>Work Location: In person</p>

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