law secretary

Jackson Lewis

<div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.
Job Summary (basic description)
The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; calendar maintenance; various office and client filing and electronic transcription.
The successful candidate enters data accurately, is a very organized multi-tasking, detail-oriented team player possessing at least 3 years recent legal secretary experience (including electronic filing). Litigation experience is preferred.
Essential Functions<ul><li>
Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li>
Provide support to up to four attorneys in employment law matters and backup support as needed.</li><li>
Communicate verbally and electronically with clients daily.</li><li>
Act as liaison between internal departments and outside agencies.</li><li>
Preparation/revision of correspondence, pleadings, documents and other clerical assignments as directed.</li><li>
Handle a wide variety of complex and confidential, time-sensitive material.</li><li>
Communicate with internal department to initiate conflict checks and open new client engagements as requested.</li><li>
Prepare engagement letters for new clients/matters.</li><li>
Maintain calendars, CLE, reports and time records.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.</li><li>
Maintain record of expenses and submit invoices timely to accounting department for payment.</li><li>
Work with docketing to maintain calendar for litigation attorneys.</li><li>
Transcribe electronic dictation, and schedule depositions.</li><li>
Various office and client filing; proofreading documents.</li><li>
Ensure storage of email and client documents to document management system.</li><li>
Assist attorneys with monthly prebill review in electronic billing systems.</li><li>
Communicate with billing and collections departments as needed.</li></ul>
Qualifications/Skills Required<ul><li>
At least 3 years recent legal secretarial experience within a law firm, labor and employment experience a plus.</li><li>
Electronic data entry and preparation of documents.</li><li>
Law firm billing software a plus.</li><li>
Familiarity with state and federal rules and procedures.</li><li>
Must have a solid understanding of technical legal terminology as well as court filings.</li><li>
Experienced with trial preparation and briefs.</li><li>
Punctual with excellent attendance.</li><li>
Proficient with generating Tables of Authorities and Tables of Contents.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li>
Ability to multi-task, and timely respond to deadlines as well as balance workload for multiple attorneys.</li><li>
Knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.</li><li>
Strong interpersonal skills and ability to work well in cooperative, office environment and communicate with attorneys and support staff on every level.</li></ul>
Educational Requirements<ul><li>
High School diploma or equivalent required.</li><li>
4 year college degree preferred.</li></ul>
#LI-MS
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div>

Legal Secretary

Baldwin Law

Seeking full-time Legal Secretary at busy law office specializing in civil litigation. Applicants must be prepared to work well under pressure, in a deadline-driven environment. Typing test proof is required (minimum of 65 words per minute preferred). This position is based in-office and is not available on a remote basis.Position Duties Include:<ul><li>Typing and dictation transcription;</li><li>Preparation of legal documents;</li><li>Arranging for the proper service of legal documents;</li><li>Organization and maintenance of client files, both paper and electronic;</li><li>Calendaring and scheduling, both paper and electronic; and</li><li>Professional and courteous telephone skills.</li></ul>Preferred Position Requirements:<ul><li>Minimum of high school degree (or equivalent);</li><li>Legal secretary experience preferred, but willing to train the right candidate;</li><li>Proficiency with Windows based software programs (Word, Excel) required;</li></ul><ul><li>Proficiency with Citrix (ShareFile) a plus;</li><li>Ability to interact professionally with co-workers;</li><li>Willing to follow specific instructions provided by attorneys and staff;</li><li>Multi-tasking capabilities;</li><li>Available for occasional overtime work;</li></ul>Compensation:<ul><li>Competitive wage based on experience; and</li><li>Benefits package.</li></ul>Work Remotely:<ul><li>No</li></ul>Job Type: Full-timePay: $26.00 - $30.00 per hourBenefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li></ul>Work Location: In person

<div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.
Jackson Lewis is seeking a Litigation Legal Secretary for the San Francisco, CA office.
In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary.
Duties and Responsibilities:<ul><li>
Maintain electronic case files and update as needed following set protocols for search ease.</li><li>
Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters.</li><li>
Assist with preparation of administrative filings/exhibits in agency matters.</li><li>
Assist with preparation of exhibits for submission in a variety of matters.</li><li>
Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.</li><li>
Complete monthly expense reports for assigned attorneys.</li><li>
Assist attorneys with monthly client invoicing in conjunction with our billing department.</li><li>
Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm&rsquo;s travel agency.</li><li>
Prepare notebooks and proofreading of documents.</li><li>
Run conflict checks and open new client engagements in conjunction with our new business team.</li><li>
Continued knowledge and basic status of current cases and projects of assigned attorneys.</li><li>
Oversee a wide variety of complex and confidential, time-sensitive material.</li><li>
Perform other administrative duties as assigned.</li></ul>
Skills and Educational Requirements:<ul><li>
7+ years minimum legal experience, preferably in labor and employment law.</li><li>
Solid understanding of basic technical legal terminology.</li><li>
Solid experience working in ECF and California state e-filing systems.</li><li>
Solid experience in working with document database system (NetDocs or similar).</li><li>
Proficiency in Windows environment including Word and Outlook.</li><li>
Familiarity with state and federal rules and procedures, general legal procedures.</li><li>
Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.</li><li>
Experience supporting 4+ active attorneys at one time a strong plus.</li><li>
Experienced with trial preparation a plus.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.</li><li>
Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.</li><li>
Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.</li><li>
Reliable with punctuality and attendance.</li><li>
An associate degree or 4-year college degree preferred, or relevant experience considered.</li></ul>
This is a hybrid position.
For California, the expected salary range for this position is between $40 and $50 per hour.
The actual compensation will be determined based on experience and other factors permitted by law.
Jackson Lewis offers a competitive benefits package that includes:<ul><li>
Medical, dental, vision, life and disability insurance</li><li>
401(k) Retirement Plan</li><li>
Flexible Spending and Health Savings Account</li><li>
Firm-paid holidays, vacation and sick time</li><li>
Employee assistance program and other firm benefits</li></ul>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div>

NeunerPate

NeunerPate is a mid sized insurance defense firm seeking a legal secretary. Candidate would preferably be someone with at least 2 years of experience of insurance defense (but not required).Qualifications:Outstanding organizational and time management skills, strong verbal and written communication skills, reporting skills, research skills, Legal Administrative skills, Litigation, client relationships, scheduling, attention to detail, excellent typing and proofreading skills, confidentiality, professionalism and dependability. Proficiency in software including MS Word, Outlook, Adobe, Excel. Ability to multi‑task in a fast‑paced environment.Responsibilities:&middot; Answering incoming calls&middot; Handling incoming and outgoing mail as well as incoming and outgoing faxes and overnight packages&middot; Maintaining all documents in firm&rsquo;s document management system&middot; Managing calendars, contacts and cases in firm&rsquo;s case management system&middot; Coordinating meetings, appointments and depositions&middot; Preparing draft correspondence, draft pleadings and discovery&middot; Follow-up on discovery and assist with administrative tasks&middot; Electronically file pleadings with the courts;&middot; Arranging travel and accommodations when needed;&middot; Enter attorney time into firm&rsquo;s time and billing system.Other legal secretary duties as assignedJob Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Hennessy & Roach, P.C.

<div>Company Description 
Hennessy &amp; Roach, P.C. is a law firm defending employers in Workers&rsquo; Compensation and defendants in General Liability matters. H&amp;R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Overland Park, KS; Milwaukee, Wisconsin; Indianapolis, Indiana; Brentwood, Tennessee; and Omaha, Nebraska. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Tennessee, and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow. 
Job Description 
Successful law firm seeks a full time Law Clerk for our downtown Milwaukee, WI office. This position requires a motivated, detailed, organized professional capable of functioning in a fast-paced, challenging legal environment.
Schedule: Monday through Friday, either 8:00am to 4:00pm or 9:00 a.m. to 5:00 p.m.
Position Summary:
As a Law Clerk, you will be primarily tasked with assisting attorneys in all attributes of a case investigation process. Our clerk is responsible for following a filing system and organizing records, such as letters, legal documents, case files, correspondence, invoices, and memoranda according to that system. They locate and retrieve requested files and prepare legal document indices, file folders, and labels. They may be responsible for keeping files up to date. In addition to filing, the law clerk may perform other clerical duties, such as handling mail, faxing, using a copy machine, maintaining a calendar, and managing office equipment. In addition to clerical duties, the law clerk may also act as a courier to make deliveries and pickups within the downtown Milwaukee area. This is primarily a sedentary role, but a potential candidate should be able to lift 50 pounds for duties assigned occasionally.
Essential Job Functions:<ul><li>
Oversee medical and factual investigation with oversight of attorney team, including preparing medical and other authorizations; communicating with opposing law firms and pro se claimants; communicating with medical providers, State and federal agencies, employers, and other parties to secure requested evidence; issuing payments and documenting the costs; updating internal records retrieval system.</li><li>
Open case files.</li><li>
Review and docket mail and other related documents pertaining to the worker&rsquo;s compensation and GL cases.</li><li>
Maintain daily calendar and computer files. Ensure tasks are completed timely and properly documented.</li><li>
Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software.</li><li>
Ensure filing is up to date.</li><li>
Other related duties as assigned.</li></ul> 

Qualifications 
<ul><li>
High school diploma or GED (or equivalent) required; associate or bachelor's degree strongly preferred.</li><li>
0-2 years of experience supporting a legal office or working in the legal industry.</li><li>
Working knowledge or ability to learn court rules and procedures.</li><li>
Microsoft Word and Outlook experience required; Excel and PowerPoint experience preferred.</li><li>
Outstanding organizational, interpersonal, and administrative skills.</li><li>
Excellent attention to detail with the ability to multi-task.</li><li>
Excellent communication and proofreading skills.</li><li>
Must be self-motivated and able to meet deadlines under pressure.</li><li>
Must be able to work independently and as part of a team.</li><li>
Excellent organization, planning, attention to detail, and dependability.</li><li>
Firm and client confidentiality required.</li></ul> 

Additional Information 
Benefits include: Medical, Dental, Vision, Critical Illness, Accident, Group Term life, Voluntary term life, STD, LTD, 401(k)/Roth retirement plan with company match and paid time off.
All your information will be kept confidential according to EEO guidelines.</div>

Law Clerk

kMNA lAWYERS & LEGAL CONSULTANTS

We are seeking to hire a Secretary to join our team in Abu Dhabi. The ideal candidate will be highly organized, detail-oriented, and capable of supporting lawyers with administrative and legal documentation tasks in a professional legal environment.Key Responsibilities<ul><li>Handle client communications and professional correspondence</li><li>Maintain and organize legal records, files, and documentation</li><li>Manage office emails, phone calls, and general administrative duties</li><li>Support lawyers with document preparation and filing</li><li>Assist with basic accounting or financial administrative tasks when required</li></ul>Requirements<ul><li>Previous experience as a Secretary or Administrative Secretary (law firm experience preferred)</li><li>Fluency in Arabic is mandatory; English proficiency is an advantage</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Experience with Brilliant System is an advantage</li><li>Strong organizational, multitasking, and time-management skills</li><li>Excellent communication skills and professional telephone etiquette</li><li>Ability to handle confidential and sensitive information with discretion</li><li>Ability to work efficiently in a fast-paced environment</li></ul>Pay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Secretary

Law Offices of Dennis A. Rosen

Experienced Legal SecretaryPrestigious law firm is seeking a dependable, detail-oriented, full-time Legal Secretary to join our team of two attorneys and secretarial support staff to produce consistent quality service to our clients.Main Responsibilities&middot; Coordinate with staff to answer telephones, transcribe dictation and prepare legal pleadings and correspondence.&middot; Organize and maintain client files.&middot; Copy, scan , upload and organize documents.&middot; Complete electronic filing of pleadings with the courts.Qualifications &amp; Skills&middot; Transcription experience required with strong typing and proofreading skills.&middot; Civil litigation experience with knowledge of pleadings, discovery and court e-file procedures.&middot; Proficient with Microsoft Office, including Word and Outlook; familiarity with legal case management software.&middot; Excellent organizational, communication and time management skills.&middot; Professional demeanor with strong attention to detail and understanding of client confidentiality. Ability to prioritize tasks and meet deadlines.<ul><li>Compensation based on qualifications. Please submit resume and references, which will be kept in confidence, for consideration.</li></ul>Pay: $1.00 - $2.00 per hourWork Location: In person

Experienced Legal Secretary

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