law secretary

Moshtael Family Law

Legal Secretary - Family Law - Irvine (In Office)Moshtael Family Law is one of the largest family law litigation firms in Orange County, CA. Our practice focuses on resolving a variety of family law issues, including: divorce, child custody, annulments, grandparent visitations, premarital agreements, spousal support, adoptions, domestic violence restraining orders, and child support.We are reviewing applications with the goal of adding one legal secretary to our litigation department. The legal secretary will help support one of our existing legal teams and must be able to effectively collaborate with team members working both in office and/or remote.Job Duties:&middot; Prepare form pleadings (Judicial Council Forms) using firm&rsquo;s form generating software&middot; Prepare correspondence to clients, experts, court personnel and opposing attorneys&middot; Process outgoing documents, including mail, fax, and the submission of documents for filing with the Court and for service of process&middot; Scan/copy/file legal documents&middot; Maintain and update client files, both physical and electronic&middot; Gather and assemble relevant case materials for court hearings, deposition, and settlement conferences, as well as transcribe video/audio exhibitsQualifications:&middot; Minimum 1-year of legal secretary/paralegal/law clerk or similar clerical experience&middot; Ability to triage tasks and maintain strict deadlines&middot; Strong organizational skills&middot; Proficient computer skills using Mac OS and Microsoft OfficeCompensation: Depends upon experienceBenefits after successfully clearing 90-day probation period of full-time work: Vacation pay, Sick pay, medical insurance (100% for employee), Dental insurance, Vision insurance, Term-Life Insurance, and 401(k) Retirement plan.Job Type: Full-timePay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Irvine, CA 92614 (Required)</li></ul>Work Location: In person

Legal Secretary - Family Law (In Office - Full Time)

Rashid Deemas Al Suwaidi Advocates and Legal Consultants 

Rashid Deemas Al Suwaidi Law Firm is pleased to announce an opening for a highly skilled and experienced Legal Secretary to join our team in the United Arab Emirates. Requirements: Fluency in Arabic, English, and Farsi (spoken and written) Strong knowledge of preparing and drafting legal correspondence and documents, and managing case files Excellent organizational skills and attention to detail. Full commitment to confidentiality and professionalism Kindly send your CV to pr@rds-law.aeJob Type: Full-time

Legal Secretary

vision catalyst construction llc.shj br

Key Responsibilities Legal Secretary ( UAE Experience mandatory)<ul><li>Prepare, format, and review legal documents, letters, contracts, and reports.</li><li>Maintain and organise legal files, records, and documentation (both physical and electronic).</li><li>Ensure all documents are properly filed, updated, and easily accessible.</li><li>Coordinate with internal departments, external legal advisors, and government authorities when required.</li><li>Schedule meetings, appointments, and maintain the legal team&rsquo;s calendar.</li><li>Handle confidential information with discretion and professionalism.</li><li>Assist in preparing documentation for licenses, permits, and regulatory submissions.</li><li>Track deadlines, renewals, and compliance requirements to ensure timely action.</li><li>Manage incoming and outgoing correspondence, including emails and official letters.</li><li>Support contract administration, including drafting, review coordination, and record maintenance.</li><li>Prepare meeting minutes and follow up on action items.</li><li>Assist in legal research and compilation of reference materials when required.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree or Diploma in Law, Business Administration, or a related field.</li><li>Proven experience as a Legal Secretary, Administrative Assistant, or similar role.</li><li>Knowledge of legal terminology, documentation, and procedures is an advantage.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to handle sensitive and confidential information responsibly.</li><li>Strong attention to detail and accuracy.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-time

PSI is seeking a skilled and proactive Legal Secretary to join our legal team in Kansas City. This role is essential in ensuring that our attorneys and legal professionals operate efficiently and effectively. The Legal Secretary will be responsible for performing a variety of administrative tasks, including managing the scheduling of appointments, filing legal documents, conducting research, and drafting correspondence. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
Requirements: 
<ul>
<li>High school diploma or equivalent; an associate's degree in legal studies or a related field is preferred.</li>
<li>At least 2 years of experience as a legal secretary or in a similar role.</li>
<li>Proficient in Microsoft Office Suite and legal management software.</li>
<li>Strong understanding of legal terminology and procedures.</li>
<li>Excellent organizational and time management skills.</li>
<li>Strong written and verbal communication abilities.</li>
<li>Ability to maintain confidentiality and exercise discretion in handling sensitive information.</li>
<li>Detail-oriented and proactive in problem-solving.</li>
</ul>
Benefits: 
<ul>
<li>Health Care Plan (Medical, Dental & Vision)</li>
<li>Retirement Plan (401k, IRA)</li>
<li>Life Insurance (Basic, Voluntary & AD&D)</li>
<li>Paid Time Off (Vacation, Sick & Public Holidays)</li>
<li>Family Leave (Maternity, Paternity)</li>
<li>Short Term & Long Term Disability</li>
<li>Training & Development</li>
<li>Work From Home</li>
</ul>

Geary County

<div><h2 class="jobSectionHeader">Minimum pay: $18.73/hour (Actual starting pay dependent upon qualifications)</h2>
<h1 class="jobSectionHeader">JOB SUMMARY</h1>
The job duties of the Legal Secretary include but are not limited to provide highly responsible clerical and assistant duties of a complex and varied nature; and to provide responsive, courteous and efficient service to County residents and the general public. Performs other duties as required. Information handled by this employee is of a highly confidential nature, discretion is paramount.
DUTIES AND RESPONSIBILITIES - The duties described below are indicative of what the Legal Secretary might be asked to perform. This job description is to incorporate any County Resolutions for the position of Legal Secretary. This position description is not designed to list all tasks and responsibilities of this position. Geary County reserves the right to revise or change job duties as the need may arise. This position description does not constitute a written or implied contract of employment.
Legal Correspondence. Prepares the answer to petitions including research of possible exhibits, composition of a draft and final answer. Files all paperwork and pull files for review. Prepares charges for individuals consisting of complaints, gather necessary information of sheriff and police reports. Types and files journal entries reflecting court proceedings daily, adapting format to fit the case. Transcribes and type legal documents, forms, letters, reports and records.
Court Duties. Enters court dates, times and case proceedings into PROSECUTOR program and log of court dates and case numbers. Prepares charges and petitions. Prepares transport orders, bench warrants, notices of hearing, care and treatment orders, etc. Monitors County Attorney&rsquo;s calendars.
QUALIFICATION REQUIREMENTS - To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required at the time of hire or for the continuation of employment.
MINIMUM QUALIFICATIONS
<ul><li>Associate degree in a Legal or Paralegal or other related field or three (3) years of related technical education.</li>
<li>Two (2) years office experience</li>
<li>A valid Kansas driver&rsquo;s license.</li>
</ul>
PREFERRED QUALIFICATIONS
<ul><li>Previous experience working in a legal office or court system.</li>
</ul>
SKILLS AND ABILITIES
<ul><li>Knowledge of civil, criminal, divorce, etc. statutes and laws.</li>
<li>Knowledge of cases, scheduling, budget, review of bills, and procedures for case filing through appropriate court systems.</li>
<li>Knowledge of legal terminology and format.</li>
</ul><ul><li>Ability to maintain a professional demeanor when dealing with the public.</li>
<li>Ability to take control of situations in a responsible manner.</li>
<li>Ability to comprehend, retain and apply County, State, and Federal policies and legislation, i.e. local resolutions and ordinances, procedure manuals, warning labels, etc.</li>
</ul>
EQUIPMENT KNOWLEDGE REQUIRED
<ul><li>Ability to operate various types of equipment &ndash; standard office equipment, computer and advanced knowledge of Microsoft Office software.</li>
<li>Knowledge of PROSECUTOR program. (i.e. Full Case/Full Court)</li>
<li>Ability to use GIS and GPS software.</li>
<li>Other equipment could be required.</li>
</ul>
LANGUAGE SKILLS
<ul><li>Ability to maintain a positive work atmosphere by acting and communicating in a professional and friendly manner with customers, citizens, co-workers and management.</li>
<li>Ability to communicate in both written and verbal form.</li>
<li>Ability to communicate and convey information regarding policies and processes to others in both written and verbal form.</li>
</ul>
MATHEMATICAL SKILLS
<ul><li>Ability to perform basic mathematical calculations.</li>
<li>Ability to read, understand and interpret financial reports and related materials.</li>
</ul>
REASONING ABILITY
<ul><li>Ability to respond to complaints and grievances posed by the public.</li>
<li>Ability to define problems and deal with a variety of situations.</li>
<li>Ability to think quickly, maintain self-control, and adapt to stressful situations.</li>
<li>Ability to use good judgment and effectively solve problems.</li>
</ul>
PHYSICAL AND WORK ENVIRONMENT - The physical and work environments described are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
Physical Environment:
<ul><li>The duties of this job include physical activities such as stooping, kneeling, standing, reaching, walking, lifting and/or move (up to 20 pounds), grasping, talking, hearing/listening, seeing/observing, and repetitive motions.</li>
<li>Specific vision abilities required by this job include close, distance and peripheral vision; depth perception; and the ability to adjust focus.</li>
</ul>
Work Environment:
<ul><li>Works primarily in an office setting.</li>
</ul>
Due to the volume, scope, size of staff and nature of public service this office provides, full-time regular and dependable attendance is essential.</div>

Al Tamimi & Company

<div>
 
 
 
 Role:
 
 
 Secretary (Legal)
 
 
 
 
 
 
 
 Reporting line:
 
 
 Team Leader
 
 
 
 
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 5+ years of secretarial experience with a professional services company
 </li>
 <li>
 Familiarity with legal documents and terminology
 </li>
 <li>
 Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
 </li>
 <li>
 Experience with legal technology (document management systems, transcription software, dictaphone, etc)
 </li>
 <li>
 Superior written and oral communication skills in English
 </li>
 <li>
 Ability to work with a team of lawyers and other colleagues
 </li>
 <li>
 Outstanding time-management and accurate typing skills
 </li>
 <li>
 Capability to effectively prioritize and meet deadlines
 </li>
 <li>
 Strong interpersonal skills with an ability to build relationships with senior executives
 </li>
 <li>
 Good problem-solving and decision-making skills
 </li>
 <li>
 Exceptional organizational skills
 </li>
 <li>
 Demonstrate a courteous and professional demeanor
 </li>
 </ul>
 
 
 
 
 
 
 Duties &amp; Responsibilities:
 
 
 
 <ul>
 <li>
 Provide administrative support to one or more lawyers
 </li>
 <li>
 Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
 </li>
 <li>
 Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
 </li>
 <li>
 Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
 </li>
 <li>
 Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
 </li>
 <li>
 File, organize, scan, copy and fax legal documents promptly
 </li>
 <li>
 Screen, direct, and prioritize incoming calls and emails to lawyers
 </li>
 <li>
 Adhere to the Firm&rsquo;s policies and procedures
 </li>
 </ul>
 
 
 
 
 
 
 Relationships:
 
 
 
 <ul>
 <li>
 Lawyers
 </li>
 <li>
 Team Leader
 </li>
 <li>
 Business Support Teams
 </li>
 <li>
 Secretaries
 </li>
 </ul>
 
 
 
 
 
 
 Diversity, Equity &amp; Inclusion
 
 
 :
 
 <ul>
 <li>
 Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
 </li>
 <li>
 We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 </li>
 <li>
 Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
 </li>
 </ul>
 
 
 
</div>

B&M Global Services Manila

<div>
 
 Description
 
 
 
 The Legal Secretary will support our legal teams with high quality document production and efficient matter related administrative support. This role suits a detail oriented individual with excellent Microsoft Word and PowerPoint skills, strong formatting abilities, and familiarity with legal documents and workflows.
 
 
 
 Main Responsibilities
 
 
 
 Document Management &amp; Production (Primary Focus)
 
 
 <ul>
 <li>
 Create, format, and proofread legal documents including agreements, correspondence, presentations, proposals, and internal forms
 </li>
 <li>
 Produce complex Word documents with styles, cross references, definitions, automatic tables, track changes, and comparison tools
 </li>
 <li>
 Prepare visually polished PowerPoint presentations, pitch decks, and client facing materials
 </li>
 <li>
 Manage document revisions, version control, file naming conventions, and consistency across multiple working drafts
 </li>
 <li>
 Maintain digital filing and matter related document repositories
 </li>
 <li>
 Convert, merge, and edit PDF documents as required
 </li>
 <li>
 Ensure all documents adhere to firm standards and housekeeping rules
 </li>
 <li>
 Support lawyers with document based tasks such as blacklining, formatting corrections, and finalizing execution versions
 
 
 </li>
 </ul>
 Legal Support &amp; Administration
 
 
 <ul>
 <li>
 Calendar coordination (e.g., scheduling internal team calls or document related check ins)
 </li>
 <li>
 Interact with Accounting to process monthly bills
 </li>
 <li>
 Respond to regularly occurring requests for information
 </li>
 <li>
 Prepare expense reports
 </li>
 <li>
 Coordinate travel arrangements
 </li>
 <li>
 Share information and expertise readily with staff members at all levels
 
 
 </li>
 </ul>
 
 Skills And Experience
 
 
 
 <ul>
 <li>
 A high school diploma or equivalent; a secretarial degree is preferred
 </li>
 <li>
 Native Arabic speaker with fluency in English
 </li>
 <li>
 Some experience in a law firm or professional services environment is strongly preferred
 </li>
 <li>
 Familiar with Saudi government portals such as Etimad, SBC, etc., is a strong plus
 </li>
 <li>
 Familiar with legal terminology, typical legal document structures, and confidentiality requirements
 </li>
 <li>
 Strong command of Microsoft Word (advanced formatting, styles, section breaks, headers/footers, numbering)
 </li>
 <li>
 Proficient in Microsoft PowerPoint, especially layout, formatting, and graphic consistency
 </li>
 <li>
 Basic Excel skills (not essential but helpful)
 </li>
 <li>
 Knowledge of marketing resources and relevant materials
 </li>
 <li>
 Knowledge of law firm office systems (Intapp Time, Intapp Open, etc.)
 </li>
 <li>
 High attention to detail and strong proofreading skills
 </li>
 <li>
 Able to work with multiple stakeholders and manage competing document deadlines
 </li>
 <li>
 Proactive, organized, and able to learn quickly
 </li>
 <li>
 Positive, team oriented approach with willingness to take ownership of tasks
 
 
 </li>
 </ul>
 
 Reports to:
 
 Secretarial Management Supervisor
 
 
 
 Position Type:
 
 In Market
 
 
 
 Development Framework:
 
 Business Support
 
 
 
 About Us
 
 
 
 At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.
 
 
 
 Additional Information
 
 
 
 Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people to fulfil their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.
</div>

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