lease administration supervisor

Al Marasem Group

<div>
 <p>
  As a Senior Leasing Administrator, you will oversee and manage all aspects of lease agreements, ensuring accuracy, compliance, and timely execution of lease-related activities. This role requires a strong background in contracts management and exceptional proficiency in Microsoft Excel for data analysis, tracking, and reporting.
 </p>
 <p>
  You will serve as a key link between the leasing, finance, and legal departments to ensure smooth lease operations and accurate documentation across all properties.
 </p>
 <p>
  <strong>
   Your responsibilities will encompass the following key areas:
  </strong>
 </p>
 <p>
  <strong>
   Lease Management &amp; Documentation:
  </strong>
 </p>
 <ul>
  <li>
   Manage and maintain all lease agreements, amendments, renewals, and terminations.
  </li>
  <li>
   Ensure lease data accuracy and completeness across internal systems and databases.
  </li>
  <li>
   Prepare, review, and verify lease abstracts and financial terms for accuracy.
  </li>
  <li>
   Maintain digital and physical records in compliance with company policies.
  </li>
 </ul>
 <p>
  <strong>
   Contracts Administration:
  </strong>
 </p>
 <ul>
  <li>
   Review lease and contract terms to ensure compliance with company standards and legal requirements.
  </li>
  <li>
   Liaise with legal and commercial teams to resolve discrepancies or ambiguities in contracts.
  </li>
  <li>
   Track critical lease dates (renewals, expirations, escalations) and coordinate timely actions.
  </li>
 </ul>
 <p>
  <strong>
   Financial Analysis &amp; Reporting:
  </strong>
 </p>
 <ul>
  <li>
   Prepare lease-related financial reports, payment schedules, and reconciliations.
  </li>
  <li>
   Use advanced Excel functions to analyze lease data, forecast costs, and identify savings opportunities.
  </li>
  <li>
   Support the finance team in month-end and year-end closing activities related to leasing.
  </li>
 </ul>
 <p>
  <strong>
   Cross-Functional Coordination:
  </strong>
 </p>
 <ul>
  <li>
   Collaborate with leasing, property management, and finance teams to ensure proper communication of lease obligations.
  </li>
  <li>
   Coordinate with tenants, landlords, and internal stakeholders to address lease-related inquiries.
  </li>
  <li>
   Support system implementation and process improvement initiatives to enhance data accuracy and workflow efficiency.
  </li>
 </ul>
 <p>
  <strong>
   Team Leadership &amp; Development:
  </strong>
 </p>
 <ul>
  <li>
   Supervise and guide the lease admin team to ensure timely and high-quality deliverables.
  </li>
  <li>
   Provide training and mentorship on lease processes, documentation, and reporting standards.
  </li>
  <li>
   Promote a culture of accountability, attention to detail, and continuous improvement.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   To excel in this role, candidates should possess the following qualifications and attributes
  </strong>
  :
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Accounting, or a related field.
  </li>
  <li>
   +5 years of experience in lease admin or contracts management, preferably within real estate or mall operations.
  </li>
  <li>
   Strong understanding of lease structures, legal terms, and financial implications.
  </li>
  <li>
   Excellent proficiency in Microsoft Excel (pivot tables, lookups, dashboards, and financial modeling).
  </li>
  <li>
   Familiarity with ERP or lease management systems (SAP, Oracle, Yardi, or similar) is a plus.
  </li>
  <li>
   Exceptional attention to detail and strong analytical skills.
  </li>
  <li>
   Excellent communication and interpersonal abilities.
  </li>
  <li>
   Fluent in English; Arabic is an advantage.
  </li>
 </ul>
 <p>
 </p>
</div>


Senior Leasing Administrator

Confidential Company

<ul><li>Handle reception, serve as the primary point of contact for visitors and tenants, addressing inquiries and concerns promptly.</li><li>Coordinate lease administration processes, ensuring accuracy in lease documentation and compliance with regulations to streamline operations.</li><li>Maintain an up-to-date database of leasing agreements, renewals, and tenant information, ensuring all records are organized and easily accessible.</li><li>Monitor lease expiration dates and proactively follow renewals and outstanding payments.</li></ul>

Leasing and Administration Coordinator

<ul><li>Coordinate the leasing process by managing tenant applications, lease agreements, and renewals to ensure smooth transitions and compliance with company policies.</li><li>Conduct thorough background checks and credit evaluations on prospective tenants to maintain a high standard of tenant quality.</li><li>Maintain accurate and up-to-date records of lease agreements, tenant communications, and property maintenance requests using property management software.</li><li>Serve as the primary point of contact for tenants, addressing inquiries, concerns, and maintenance requests in a timely and professional manner.</li><li>Prepare and distribute lease documentation, ensuring all terms and conditions are clearly outlined and understood by both parties.</li><li>Monitor and manage rent collection processes, including sending reminders and following up on late payments to ensure timely revenue flow.</li><li>Generate and analyze leasing reports to provide insights on occupancy rates, tenant turnover, and market trends to inform strategic decisions.</li><li>Collaborate with legal and compliance teams to ensure all leasing activities adhere to local regulations and industry standards.</li></ul><br/>

Leasing Administrator

CBRE

<div><div><div><div><div><div><b>Leasing Administration Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>244298
</div></div><div><div><b>Posted
</b></div><div>16-Oct-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Dubai - Dubayy - United Arab Emirates
</p></div></div></div></div><div><div><div><div><div><p><b>About the Role:
</b></p><p>As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.</p><p><b>
What You&rsquo;ll Do:</b></p><ul><li>
Preparation of Listing Authorization Form</li><li>
Create new listings and update new ones on behalf of agents</li><li>
Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing</li><li>
Monitor listing approval until it is published in CRM and Property portals</li><li>
Coordinate with Photographer regarding listing photos when required</li><li>
Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.</li><li>
Timely renewal of portals (Property Finder / Trakheesi)</li><li>
Contract negotiation and preparation for HOD approvals.</li><li>
Agency registrations and submission of documents via Developers / Landlords</li><li>
Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents</li><li>
Track agency agreements for renewals</li><li>
Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.</li><li>
Liaise with Marketing Department on properties for social media posting</li><li>
Manage Lead Conversion report</li><li>
Modify or update contact details on behalf of agents when required</li><li>
Verify all identification and company documents received from agents and clients are valid and clear</li><li>
Preparation of Agent-to-Agent forms</li><li>
Register Initial Due Diligence check with compliance team ( upon agent request )</li><li>
Provide requested documents, liaising between agent and compliance.</li><li>
Upon compliance client approval, initiate invoicing on ramp with accounts</li><li>
Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )</li><li>
Issue acknowledgement recent for any payments or documents received</li><li>
Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.</li><li>
Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
</li><li>Coordinate with Admin Manager to resolve deal related issues</li><li>
Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements</li></ul>
</div></div></div></div></div><div><div><div><div><div><div><p><b>What You&rsquo;ll Need:</b></p><ul><li>
High School Diploma or GED with 5+ years of job-related experience.</li><li>
In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.</li><li>
Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li><li>
Excellent organizational skills with a master-level inquisitive mindset.</li></ul><p><b>
Why CBRE</b></p><p>
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.</p><p><b>
Our Values in Hiring</b></p><p>
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</p></div></div></div></div></div></div></div>

Leasing Administration Coordinator

Ernest Talent

<p><b>Position Summary</b></p><p>The <b>Leasing Admin / Coordinator</b> will be responsible for managing all Kahramaa-related tasks and associated municipal (Baladiya) procedures. This role ensures accurate documentation, timely payment and processing of utility services, and smooth coordination with government entities, landlords, and tenants to maintain regulatory compliance and uninterrupted operations.</p><p><b>Key Responsibilities</b></p><p><b>1. Documentation and Attestation</b></p><ul><li>Prepare, review, and organize contracts such as tenancy agreements and related documentation.</li><li>Ensure contracts are duly signed and stamped by relevant parties (landlord/owner).</li><li>Submit documents to <b>Baladiya</b> for attestation and stamping.</li><li>Ensure timely completion of Baladiya attestation for use in utility or address verification purposes.</li></ul><p><b>2. Kahramaa and Utility Coordination</b></p><ul><li>Manage <b>Kahramaa</b> account activities, including opening, transfer, move-in/move-out, and account closures.</li><li>Oversee timely payments of <b>electricity, water, and telecommunication bills</b>.</li><li>Handle customer name change requests and ensure smooth coordination with relevant authorities.</li><li>Track and maintain all payment records and ensure timely renewals or follow-ups.</li></ul><p><b>3. Government &amp; Municipal Liaison</b></p><ul><li>Act as the company&rsquo;s representative with <b>Baladiya, Kahramaa</b>, and other government entities.</li><li>Follow up on permits, approvals, and renewals to ensure compliance with Qatar&rsquo;s municipal and regulatory requirements.</li><li>Maintain strong professional relationships with government offices to facilitate faster processing.</li></ul><p><b>4. Record Keeping and Tracking</b></p><ul><li>Maintain an organized filing system for contracts, bills, and attestations.</li><li>Track expiry dates of contracts and renewal timelines for documents or utility accounts.</li><li>Generate periodic status reports and ensure there are no delays or lapses in regulatory or utility obligations.</li></ul><p><b>5. Tenant / Landlord Coordination</b></p><ul><li>Coordinate with landlords, tenants, and property owners to ensure compliance with tenancy and Baladiya attestation requirements.</li><li>Clarify documentation requirements and ensure all parties provide necessary information promptly.</li><li>Support internal teams in addressing any issues or clarifications related to tenancy and utility processes.</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in <b>Administration, Business Management, or related field</b>.</li><li>Minimum <b>2&ndash;4 years</b> of experience in <b>government relations, utilities coordination, or administrative support</b> within Qatar.</li><li>Sound knowledge of <b>Qatari municipal and government procedures</b>, especially Baladiya and Kahramaa processes.</li><li>Familiarity with <b>government e-services portals</b> such as Hukoomi, MOI, and Kahramaa.</li><li>Strong <b>administrative and organizational</b> skills with attention to detail.</li><li>Excellent communication skills in <b>English</b> (Arabic proficiency preferred but not mandatory).</li><li>Ability to work independently, manage multiple priorities, and maintain confidentiality in handling official documents.</li></ul><p>Job Type: Full-time</p>

Leasing Admin /Coordinator

Community Management Corporation

<div><div><b>Position Part time Leasing Agent</b></div>
<div></div><div><div>Established apartment communities. Pay range is based on prior experience. Seeking someone who is detail oriented, has the ability to multitask, and works well in a team environment. Professionally managed by Community Management Corporation. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.</div>
<div></div><div><b>Job Type</b> Part Time</div>
<div></div><div><b>Schedule</b></div>
<div>Monday, Tuesday, Thursday, Friday from 10am till 5pm</div>
</div>
<div></div><div><b>Job Description</b></div>
<div>Under the direction of your Site Manager, you are responsible for assisting the on-site manager for the overall operations of the apartment community. Your normal duties and responsibilities include but are not limited to the following:</div>
<div></div><ul><li>Assist in covering the phones and office traffic.</li>
<li>Show apartments.</li>
<li>Marketing</li>
<li>Process applications by verifying eligibility, character, credit and landlord history and submit to manager for approval.</li>
<li>Periodically update the waiting list to confirm applicant status.</li>
<li>Execute leases, certifications and unit inspections with the tenant upon move-in; forward to Site Manager for approval</li>
<li>Assist in resident recertification interviews and send verifications</li>
<li>Initiate and maintain Tenant Files and Maintenance Files on each apartment unit in accordance with Tax Credit, HUD and/or FmHA and CMC guidelines.</li>
<li>Collect rent and fees from each site and sort.</li>
<li>Prepare and deposit rents and security deposits daily in the project bank accounts and forward copies of the validated deposit slips and receipts to CMC daily. Property mail should be picked up at Post Office in the morning and mailed out at Post Office at end of the day. (Mileage will be reimbursed for trips to bank, post office and various vendors as project business).</li>
<li>Conduct market surveys to maintain current comp status.</li>
<li>Prepare late notices and distribute to residents.</li>
<li>Assist in completing items daily on task sheet</li>
 <li>Enter utility invoices upon receipt and forward to accounting</li>
<li>Prepare Newsletters for review by Manager.</li>
<li>Assist in initiating and closing all Work Orders</li>
<li>Assist in preparing and submitting various reports which may be required from time to time.</li>
<li>Assist in inputting and submitting Occupancy and Financial report information daily.</li>
<li>Assist in making arrangements for activities and social programs with outside agencies for the tenants; maintain good tenant and community relations.</li>
<li>Submit move-in packages for review as soon as move in process is completed. Upon approval, send to compliance.</li>
<li>Other duties as assigned</li></ul></div><div></div>

Meerab Properties

<p>Job Title: <b>Junior Leasing Administrator</b> [Female] Location: Dubai Type: Full-Time [Mon&ndash;Sat, 9:00 AM &ndash; 6:00 PM]</p><p>Role Summary: An entry-level role supporting leasing and office operations. Suitable for candidates with 1 year of experience in real estate.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle client inquiries [calls, emails, WhatsApp]</li></ul><ul><li>Assist with leasing process, i.e., handling contracts, renewals, Ejari, and handovers.</li></ul><ul><li>Update property listings on portals [Bayut, Property Finder, Dubizzle]</li></ul><ul><li>Register with Developers and prepare necessary documents like NOCs/Letters when required.</li></ul><ul><li>Maintain leasing documentation.</li></ul><ul><li>Provide general administrative and coordination support for any Ad-hoc task[s].</li></ul><p>Requirements:</p><ul><li>Minimum 1 year experience in leasing/real estate as an admin in Dubai.</li></ul><ul><li>Knowledge of Dubai communities and RERA rules [Preferred]</li></ul><ul><li>Bachelor&rsquo;s attested degree from MOFA UAE [Mandatory]</li></ul><ul><li>Proficient in MS Office, real estate portals, and Trakheesi.</li></ul><ul><li>Basic real estate social media marketing knowledge about Dubai real estate [Preferred]</li></ul><ul><li>Strong communication, professional and customer-focused.</li></ul><ul><li>Motivated for multitasking and teamwork.</li></ul><ul><li>English language proficiency [Mandatory]</li></ul><ul><li>Female candidates only.</li></ul><p>Job Type: Full-time</p>

Junior Leasing Administrator

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