lease administration supervisor

NAI Hallmark

<div>Description: 
The Lease Administrator is responsible for all aspects of a leased portfolio of outpatient clinics, home health administrative offices, and all other business line leases. The Lease Administrator will be responsible for all phases of hard and soft lease files for a leased portfolio, including reviewing and monitoring leases prior to execution and throughout the lease term, monitoring critical dates, and tracking maintenance requests. This individual is also responsible for transaction coordination, including site selection, document and contract processing, lease compliance review, lease accounting support, abstracting lease documentation information and providing administration services to client&rsquo;s locations.
Essential Functions<ul><li>
Abstract, import and maintain leases into Lease Administration Database (ProLease) which includes monitoring all key lease portfolio dates, such as possession, commencement, expiration and option renewals.</li><li>
Manage the payable functions for leased and owned properties; reviewing and processing rental expenses, such as operating costs, utilities, CAM and property taxes, to identify potential cost savings.</li><li>
Support brokerage team in evaluation of lease extension requirements, all phases of new site selection, or relocation requirements</li><li>
Under supervision of counsel when appropriate, review, draft and coordinate lease documents, estoppels, SNDAs, landlord consents, certificate of insurance, maintenance or construction contracts, waivers and correspondence</li><li>
Support clinic manager&rsquo;s requests for maintenance and repairs; communicate help requests to the facilities management team</li><li>
Prepare and follow a continual audit schedule for all existing lease documents in the portfolio. Follow up with property management on any related action items.
</li><li>Prepare a rent increase report monthly and work with accounting to ensure that rent increases are fulfilled, operating expenses are up-to-date, accounts are current, no late fees are assessed, rent commencement dates are observed, and lease payments cease for terminations</li><li>
Compile necessary documentation for tenant improvement allowance requests</li><li>
Review leases to understand and communicate tenant responsibility at move in and move out</li><li>
Review and prepare for execution and distribution, leases and exhibits to proper parties.
</li><li>Ensure that all leases are compliant with client&rsquo;s industry regulations</li><li>
Track certificates of insurance and maintain current certificates across the portfolio</li><li>
Conduct regular lease administration meetings, keeping the client informed of status on any building issues, renewals, new leases, and prepare agendas for all meetings
</li><li>Coordinate signage and construction plan approvals with landlords</li><li>
Maintain client&rsquo;s digital and hard copies of all lease-related files and documents
</li><li>Update Lease Administration Database regularly with updated operating expense amounts, contact information, and key performance indicators of the location</li><li>
Read and correctly interpret lease terms</li><li>
Assist with necessary rent expense forecasting for budgeting on an annual basis</li><li>
Read, comment, and review new leases against a critical lease items checklist</li></ul>
Requirements:

 Required:<ul><li>
Bachelor&rsquo;s degree or equivalent work experience</li><li>
Intermediate level proficiency with Microsoft Office, Word, and Excel</li><li>
Organized and task oriented</li></ul>
Preferred:<ul><li>
Experience in any of the following fields preferred: Real Estate, Finance, Accounting, or Legal/Paralegal</li><li>
3+ years of commercial real estate and lease abstraction experience preferred</li><li>
Experience reading commercial real estate leases</li><li>
Strong working knowledge of the Internet and Microsoft Office Applications, specifically Word, Excel, and PowerPoint</li></ul></div>

Lease Administrator

Hcm International

&gt; Manage the flow of all lease-related documents, maintain files to ensure that documentation is up to date at all times and prepare various lease supporting forms for management approval; distribute within Real Estate and Finance teams as required.&gt; Prepares timely and accurate reports from time-to-time be requested.&gt; Communicates and coordinates corrective systems actions which will involve either system enhancements, process changes, for continued efficient management of portfolio data.&gt; Liaise with respective departments to collect new building information, create the record in shared drive, PM system and Ejari portal.&gt; Check new lease hence Create the lease in system.&gt; Issue Ejari agreement, get it signed hence approve building access form.&gt; Generate Renewal batch, prepare renewal notices hence dispatch it to tenants.&gt; Renew leases in system and Ejari portal.&gt; Initiate unit vacating process, liaise with respective departments to receive documents hence arrange for SD refund.&gt; Create different kind of memos based on management request.&gt; Create legal memos, attach supporting documents &amp; hand it over to legal team.&gt; Handle legal cases closure and maintain legal records.&gt; Unresolved transactions or lease unprocessed due to lack of documents, erroneous cheques, unsigned contract for a long period etc&gt; System Errors.&gt; Ejari portal is down.Requirement:&gt; Bachelors degree in Commerce / Administration.&gt; Proficient in MS Office.&gt; Well versed with ERP systems.&gt; Minimum 2 years experience in a similar role.Job Type: Full-timePay: Rs120,000.00 - Rs170,000.00 per monthWork Location: In person

Leasing Administrator

Crescent Energy

<div>Crescent is a differentiated U.S. energy company committed to delivering value through a disciplined, returns-driven growth through acquisition strategy and consistent return of capital. Our long-life, balanced portfolio combines stable cash flows from low-decline production with a deep, high-quality development inventory.
Crescent is a top three producer (by gross operated production) in the Eagle Ford basin. Crescent&rsquo;s leadership is an experienced team of investment, financial and industry professionals that combines proven investment and operating expertise . For more than a decade, Crescent and our predecessors have executed on a consistent strategy focused on cash flow, risk management and returns. Through disciplined and accretive investments, we have successfully tripled the size of our company since going public in December 2021 while maintaining a strong balance sheet.
Crescent Energy is seeking multiple Land Administration Supervisors to join our Land Administration team.
The Land Administration Supervisor is responsible for leading a team tasked with capturing and maintaining all material Land Agreements in the company&rsquo;s land management system, as well supporting Crescent&rsquo;s Land teams and the broader asset teams in day-to-day activities throughout the normal course of business. This position reports to a Land Administration Manager.
Essential Duties &amp; Responsibilities:
<ul><li>Ensure team priorities are aligned with Land Ops and Asset Team priorities in support of drilling programs, asset optimization, and commercial opportunity capture.
</li><li>Set up and maintain records in company&rsquo;s land management system for Leases, Contracts, Deeds, Title, and Surface agreements.
</li><li>Analyze, interpret, and accurately capture key land provisions.
</li><li>Assist in the processing of AFEs and payment requests as directed by Landman/Land Manager for assigned area of responsibility.
</li><li>Facilitate balloting of partners and tracking of non-consenting parties.
</li><li>Support Land with ad hoc projects and research requests as required.
</li><li>Ensure critical obligations, expirations, and future payments are accurately captured on company eCalendar.
</li><li>Ensure documents are recorded appropriately in relevant counties and that digital copies of documents are accurately housed in the Land DMS for future retrieval.
</li><li>Analyze leasehold, ownership, contract, and surface data to support strategic decisions and operational planning.
</li><li>Identify trends, risks, and opportunities within land data and communicate findings to stakeholders.
</li><li>Support compliance and regulatory reporting as requested.
</li><li>Ensure accuracy, consistency, and quality of data across multiple land management and enterprise systems.
</li><li>Oversee team building and staff development to foster a positive culture of continuous improvement and growth.
</li></ul>Required Experience &amp; Education:
<ul><li>Bachelor&rsquo;s degree in Business, Energy Commerce, PLM, or related field.
</li><li>Minimum of 10+ years of progressive experience in upstream land administration or similar roles.
</li><li>Extensive knowledge of land agreements, lease provisions, and regulatory requirements in the oil and gas industry.
</li><li>Experience working with large data sets and land management systems (Quorum, Enverus, LandVantage, or similar).
</li><li>Prior experience with SUAs and ROWs.
</li></ul>Crescent Energy is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, gender/pregnancy, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other legally protected status. Crescent Energy is also committed to compliance with all fair employment practices regarding citizenship and immigration status. If you require accommodation to complete the application process, please let us know by contacting recruitment@crescentenergyco.com .</div>

Land Administration Supervisor

Drucker and Falk, LLC

<div>DRUCKER + FALK
The Lease Administrator should have the ability to perform multiple duties, such as being able to handle confidential materials, correspondence, memos, reports and presentations, maintaining filing system, preparing for meetings. The ideal applicant should be proficient in Microsoft Outlook Word and Excel, Yardi, excellent grammar and editing skills, and should also be able to work independently or as part of a team.
 The Lease Administrator is responsible for maintaining and updating all lease-related documentation; ensuring the accuracy of tenant leases; tracking critical dates; and generating reports, as required.
Essential Duties and Responsibilities include the following.<ul><li>
Directs preparation of records such as agenda, notices, minutes, and resolutions for association meetings.</li><li>
Acts as custodian of corporate documents and records.</li><li>
Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.</li><li>
Update lease tracking system providing changes to lease terms, rents, renewal dates, options, etc.</li><li>
Review and abstract documents and enter all information into software system.</li><li>
Maintain lease document log showing receipt, execution and mailing dates as well as missing document requests from landlords.</li><li>
Basic knowledge of various functions within property management &ndash; i.e. taxation, building management, provincial requirements.</li><li>
Strong analytical skills &ndash; ability to consider the legal, business and monetary implications related to lease contents.</li><li>
Preparation of lease documents, SNDA agreements, Estoppel Certificates, etc.</li><li>
Generate &quot;options&quot; and &quot;expirations&quot; reports on a quarterly basis or as needed.</li><li>
Review, negotiate and abstract leases.</li><li>
Monitor lease expirations and options for lease renewal.</li><li>
Generate rent increases</li><li>
Maintain all store lease files and records including corporate original lease file and electronic lease database.</li><li>
Creates and maintains database and spreadsheet files.</li><li>
Prepare any deposits for all property fiduciary accounts held by each code and post to computer system.</li><li>
Maintain fiduciary deposit folder for each month.</li><li>
Process month end reports and check for accuracy.</li><li>
Other duties as assigned.</li></ul> 
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Oral Communication - Participates in meetings. Possess excellent oral communication skills.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Organizational Support - Follows Drucker &amp; Falk, LLC, policies and procedures; Completes administrative tasks correctly and on time; Supports Drucker &amp; Falk, LLC, organization&rsquo;s goals and values.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks.
Professionalism - Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor's degree (B. A.) from four year college or university; or at least three years related experience and/or training; or equivalent combination of education and experience.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Benefits: Competitive Benefits to include Health, Dental, Life, 401K, Employees Assistance Program, Long Term Disability, Vacation and Sick Leave. 
EOE/Drug Free Workplace</div>

Lease Administrator-Commercial Management

NCRI PAKISTAN PVT. LTD.

NCRi Solutions is looking for a Leasing Administrator for one of the biggest Conglomerate clients based in UAE to complete the mission of leasing &amp; property management teams by executing the lease in property management system and Ejari portal and communicate with respective departments.Key Responsibilities:<ul><li>Liaise with respective departments to collect new building information, create the record in shared drive, PM system and Ejari portal.</li><li>Check new lease hence Create the lease in system.</li><li>Issue Ejari agreement, get it signed hence approve building access form.</li><li>Generate Renewal batch, prepare renewal notices hence dispatch it to tenants.</li><li>Renew leases in system and Ejari portal.</li><li>Initiate unit vacating process, liaise with respective departments to receive documents hence arrange for SD refund.</li><li>Create different kind of memos based on management request.</li><li>Create legal memos, attach supporting documents &amp; hand it over to legal team.</li><li>Handle legal cases closure and maintain legal records.</li></ul>Core Competencies:<ul><li>Minimum 2 years of experience in a similar role.</li><li>Bachelor&rsquo;s degree in Commerce / Administration.MS Office</li><li>Proficient in MS Office.</li><li>Well versed with ERP systems.</li></ul>Location<ul><li>Karachi/Lahore</li></ul>Job Type: Full-timeWork Location: In person

Abdulla Al Rostamani Properties L.L.C.

<div>
 Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care &amp; Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
 
 
 Abdulla Al Rostamani Properties is a real estate developer having a diversified scope of activities which include property management, project management, and facilities management in addition to trading in properties.
 
 
 
 Job Purpose
 
 
 
 To carry out administrative works related to leasing and property management services (current scope) across the portfolio.
 
 
 
 
 Job Responsibilities
 
 
 
 
 <ul>
 <li>
 Provide all administrative and secretarial support to the department that includes but not limited to issuance and renewals of contracts, notices, memos, collections, customer support etc.
 </li>
 <li>
 Revenue collection and accounting
 </li>
 <li>
 Lease review and abstracting, lease audits, occupancy cost analysis
 </li>
 <li>
 Establish and maintain / update records and filling system (DMS) in order to support the information needs of the management
 </li>
 <li>
 Ensure compliance with the internal and external (RERA, DM and DED) approved policies, rules and regulations to protect company and customer&rsquo;s interest
 </li>
 <li>
 Prepare management reports / information in a timely manner
 </li>
 <li>
 Utilize appropriate property management systems and processes including software systems, accounting systems and other business infrastructure for effective management
 </li>
 <li>
 Ensure that complaints, concerns, occupiers and stakeholders are attended to and resolved as speedily and as satisfactorily as possible
 </li>
 <li>
 Maintain and record effective communications with the occupiers and stakeholders
 
 
 </li>
 </ul>
 
 
 Job Requirements
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor or equivalent
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 More than 5 years in leasing and Property Management
 
 
 </li>
 </ul>
 
 Knowledge &amp; Skills
 
 
 
 <ul>
 <li>
 Competent in Microsoft Office Software
 </li>
 <li>
 High level of proficiency in English (spoken and written) / Arabic is an advantage
 </li>
 <li>
 Customer oriented
 </li>
 <li>
 Target driven, Problem Solving, Judgment, Planning and Organization, Coordinating, Initiative, Persuasiveness, Integrity
 
 
 </li>
 </ul>
 At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.
</div>

Al Rostamani International Exchange

<div>Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care &amp; Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
Abdulla Al Rostamani Properties is a real estate developer having a diversified scope of activities which include property management, project management, and facilities management in addition to trading in properties.
<div><div><div><h2 class="jobSectionHeader">
Job Purpose</h2>
</div><div>
To carry out administrative works related to leasing and property management services (current scope) across the portfolio.
</div></div><div><div><h2 class="jobSectionHeader">
Job Responsibilities</h2>
</div><div><ul><li>Provide all administrative and secretarial support to the department that includes but not limited to issuance and renewals of contracts, notices, memos, collections, customer support etc.</li>
<li>Revenue collection and accounting</li>
<li>Lease review and abstracting, lease audits, occupancy cost analysis</li>
<li>Establish and maintain / update records and filling system (DMS) in order to support the information needs of the management</li>
<li>Ensure compliance with the internal and external (RERA, DM and DED) approved policies, rules and regulations to protect company and customer&rsquo;s interest</li>
<li>Prepare management reports / information in a timely manner</li>
<li>Utilize appropriate property management systems and processes including software systems, accounting systems and other business infrastructure for effective management</li>
<li>Ensure that complaints, concerns, occupiers and stakeholders are attended to and resolved as speedily and as satisfactorily as possible</li>
 <li>Maintain and record effective communications with the occupiers and stakeholders</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Job Requirements</h2>
</div><div>
Qualifications
<ul><li>Bachelor or equivalent</li></ul> 

Experience
<ul><li>More than 5 years in leasing and Property Management</li></ul> 

Knowledge &amp; Skills
<ul><li>Competent in Microsoft Office Software</li>
<li>High level of proficiency in English (spoken and written) / Arabic is an advantage</li>
<li>Customer oriented</li>
<li>Target driven, Problem Solving, Judgment, Planning and Organization, Coordinating, Initiative, Persuasiveness, Integrity</li>
</ul>
</div></div></div>At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.</div>

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