lease administrator

ALDAR

<div>
 
 
 Join Aldar Retail Management &ndash; Where Talent Meets Opportunity!
 
 
 
 
 
 
 At
 
 Aldar Retail Management
 
 , we&rsquo;re shaping the future of retail across the UAE. From managing vibrant F&amp;B destinations to delivering world-class shopping experiences, we&rsquo;re redefining how communities connect, shop, and thrive.
 
 
 Our people are at the heart of everything we do - driven by collaboration, excellence, and innovation. If you&rsquo;re ready to bring your expertise to a dynamic organization, a forward-thinking team and make an impact in one of the region&rsquo;s leading retail environments,
 
 this is your opportunity to be part of something extraordinary.
 
 
 
 
 
 
 
 
 Job Purpose
 
 
 
 
 To oversee and administer the day-to-day leasing documentation and compliance activities within
 
 Aldar Retail Management&rsquo;s retail and mall portfolio
 
 . The role ensures that all lease agreements, tenant data, and related documentation are accurate, compliant, and aligned with internal policies and procedures. The position acts as a key liaison between tenants, legal, finance, and property management teams to ensure smooth leasing operations and adherence to critical timelines.
 
 
 
 
 
 
 
 Roles and Responsibilities
 
 
 
 <ul>
 <li>
 Review and verify all retail lease documents and entries after lease administrators to ensure accuracy and completeness.
 </li>
 <li>
 Ensure all leasing activities and documentation comply with internal policies, procedures, and governance standards.
 </li>
 <li>
 Liaise between tenants, the legal department, finance, and property management teams to facilitate lease execution.
 </li>
 <li>
 Maintain accurate and up-to-date lease data within Yardi Elevate or other approved leasing systems.
 </li>
 <li>
 Prepare reports, summaries, and dashboards related to lease status, revenue tracking, and portfolio performance.
 </li>
 <li>
 Support with periodic audits of lease records to ensure data integrity and compliance.
 </li>
 <li>
 Assist in the coordination of internal approvals, ensuring proper documentation and version control.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 
 
 
 
 Education:
 
 
 
 Bachelor&rsquo;s degree in any discipline or a related field.
 
 
 
 
 
 
 Experience:
 
 
 
 Minimum of 3+ years of experience in retail, with at least 2 years in lease administration as a senior.
 
 
 
 
 
 
 Background:
 
 
 
 Experience in reviewing and managing retail lease documents and data within large-scale retail or mixed-use developments.
 
 
 
 
 
 
 Skills
 
 
 <ul>
 <li>
 Strong attention to detail and accuracy in reviewing lease documentation.
 </li>
 <li>
 Proficiency with
 
 Yardi Elevate
 
 .
 </li>
 <li>
 Excellent communication and coordination skills to manage cross-functional stakeholders.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Strong time management skill
 </li>
 <li>
 Strong ability in putting up daily priorities.
 </li>
 <li>
 Working knowledge of UAE retail leasing practices and documentation.
 </li>
 <li>
 High proficiency in MS Office (Excel, Word, PowerPoint)
 </li>
 </ul>
</div>

Senior Lease Administrator - Aldar Retail Management

Freehold Technical Services

Front Desk / Office Administrator (Female) Location: Dubai, UAE Industry: Real Estate Management Salary: AED 4,000 per month (all-inclusive) We are a Dubai-based Real Estate Management company urgently seeking a Female Front Desk / Office Administrator to join our team.Key Responsibilities: <ul><li>Manage front desk operations and handle a high volume of incoming calls professionally</li><li>Draft lease agreements and assist with lease renewals</li><li>Process Ejari registrations and related real estate documentation</li><li>Coordinate with tenants, landlords, and internal departments</li><li>Perform general administrative and office support duties</li><li>Maintain accurate records and ensure proper document organization</li></ul>Eligibility Requirements (Mandatory): <ul><li>Fluent in spoken and written English and Tagalog</li><li>Excellent computer skills, including MS Word, Excel, Outlook, and related office software Strong knowledge of real estate transactions, including rental agreements and lease renewals</li><li>Minimum 2 years of experience in a real estate firm</li><li>Proven experience drafting lease agreements and processing Ejari certificates</li><li>Highly organized, efficient, and able to work well under pressure in a fast-paced environment</li></ul>Note: Applications from candidates who do not meet the above requirements will not be shortlisted.Job Types: Full-time, PermanentPay: AED3,800.00 - AED4,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Real state Transactions: 2 years (Required)</li><li>Real Estate: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Tagalog (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Front Desk / Office Administrator (Female)

Breaking Ground

ABOUT US: - We believe that everyone deserves a home!
 
Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.
 
But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.
 
Rent Administrator
 The Rent Administrator is responsible for overseeing the rent collection process. They are responsible for responding to tenant questions and concerns about rent. The Rent Administrator also works closely with tenants and social services to ensure that rent is paid in full each month. Additionally, this position will work closely with the Finance department to maintain accurate and timely rent records for tenants and to develop effective strategies for addressing and solving tenant rent issues. The incumbent works closely with outside counsel and with a variety of subsidy agencies. The Rent Administrator is the primary point of contact for tenant rent subsidies.
 This position has a 35-hour work week.
 
ESSENTIAL DUTIES: 
<ul>
<li>Maintain accurate income and rent information in various databases</li>
<li>Prepare weekly reports of tenants’ rent status, reason for arrears, current court status, Public Assistance arrears, and contact made with the individual regarding rent issues</li>
<li>Prepare weekly reports following trends in general arrears issues and coordinating payment plans</li>
<li>Maintain a clear and comprehensive list of due dates for all tenants in payment plans, court stipulations, and which tenants, in owing unpaid rent, are not entitled to special services within the building</li>
<li>Meet with tenants to answer rent related issues</li>
<li>Collaborate with social services on tenants’ rent issues</li>
<li>Collaborate with Entitlements Specialist to follow up on payments or grants from outside organizations</li>
<li>Lead bi-weekly meetings with staff to communicate current arrears situations</li>
<li>Draft legal documents, including 14 Day Demand notices</li>
<li>Coordinate with maintenance department regarding additional repair or replacement charges</li>
<li>Complete, review, and track all subsidy and lease renewals</li>
<li>Oversee tenant rent changes, including those changes that affect rent subsidies</li>
<li>Provide residency letters for individuals, when applicable</li>
<li>Coordinate with outside counsel regarding non-payment legal action and make court appearances, when necessary</li>
<li>Review legal and subsidy bills for accuracy on a monthly basis</li>
<li>Perform other related duties as assigned</li>
</ul>
MINIMUM QUALIFICATIONS: 
<ul>
<li>Bachelor’s or equivalent experience</li>
<li>Experience working with special needs individuals; Familiarity with rent, accounting, or banking preferred</li>
<li>Superior organization, analytical, and interpersonal skills; Ability to work with diverse populations; Ability to work independently and as part of a team; Ability to handle multiple high priority tasks simultaneously</li>
<li>Current and active New York Notary preferred</li>
<li>Proficiency with Microsoft Office suite</li>
<li>Strong proficiency with creating and maintaining spreadsheets & databases</li>
</ul>
EOE/M/F/Vet/Disabled

Rent Administrator

Bostani

About Bostani Bostani is a premier provider of luxury and semi-custom chocolates, gourmet delicacies, and elegant accessories. We specialise in creating unforgettable experiences, offering comprehensive event planning services for weddings, holidays, anniversaries, and corporate functions. Our commitment to quality and sophistication makes us a leader in the world of fine confectionery and bespoke gifting. Job Overview We are seeking a meticulous and highly organised Real Estate and Contracts Follow-up Coordinator to join our team in Ad Dammam, Saudi Arabia. This is a full-time position, central to supporting our company's growth by managing our portfolio of property leases and commercial agreements. The ideal candidate will be responsible for the entire administrative lifecycle of our contracts, ensuring accuracy, compliance, and timely execution across all our real estate and supplier engagements. You will play a crucial role in maintaining the strong operational foundation that allows our business to flourish. Key Responsibilities - Proactively manage and maintain the company’s portfolio of real estate leases for retail outlets and other properties. - Track critical dates such as lease expirations, renewal deadlines, and rent reviews, providing timely notifications to management. - Serve as a key point of contact for liaising with landlords, property managers, and external legal counsel on lease-related matters. - Oversee the administration of all commercial contracts, including those with suppliers, service providers, and event partners. - Monitor the contract lifecycle from initiation to renewal or termination, ensuring all contractual obligations are met. - Maintain a centralised and organised digital and physical filing system for all legal documents, contracts, and lease agreements. - Assist in the preparation and review of contract drafts, amendments, and related correspondence. - Generate regular status reports for senior management on the real estate and contract portfolio. - Ensure all agreements comply with company policies and local regulations. Qualifications - Proven experience in a similar role such as a Contracts Administrator, Lease Coordinator, or Legal Assistant. - Experience within the retail, hospitality, or real estate sectors is highly advantageous. - Exceptional organisational skills with a keen eye for detail and a high level of accuracy. - Strong understanding of contract and lease administration principles. - Excellent written and verbal communication skills in both English and Arabic. - Proficient in the use of Microsoft Office Suite, particularly Excel and Word. - The ability to work independently, manage competing priorities, and meet tight deadlines. - A degree in Business Administration, Law, Real Estate, or a related field is preferred.

Real Estate and Contracts Follow-up Coordinator

Beach Baker Property Recruitment

Job Title: Group Property Manager Company: Dodd Group Location: Telford (Office based with occasional travel) Salary: £45,000- £50,000 plus car allowance and benefits package Company Overview: Dodd Group is a family-owned Electrical and Mechanical Service business established in 1947 with its roots in the West Midlands. This company is renowned for their down-to-earth approach and commitment to excellence and reliability. With 27 branches across England and a turnover of £250 million this company is successful and growing. As part of this growth, Dodd Group offers a unique and exceptional opportunity for a detail-oriented Group Property Manager. This company holds a strong commitment to employee well-being which is demonstrated through staff satisfaction and retention. Key Responsibilities:<ul>Liaising with Dodd Group directors and Branch Managers to secure offices and industrial units according to business requirements. This will include liaising with landlord's agents to agree, complete and distribute Heads of Terms in addition to instructing and liaising closely with solicitors directors/branch managers in order to agree and document new lease or licence documentation. Organising associated documentation to be attached to leases such as Licences to Alter and Schedules of Condition.Dealing with a broad range of Landlord & Tenant issues, including negotiating and documenting lease renewals and licences including instructing/liaising closely with landlords and solicitors.Negotiating rent reviews with landlords and instructing rent review specialist where necessary.Liaising with Landlords, Directors and Branch Managers with regard to any alterations required, ensuring that necessary documentation is put in place. Dealing with property related queries from branches, including providing assistance when works or repairs are required. Specify, tender and manage one off works/repairs and maintenance contracts (utilising building surveyors as and when required) Checking/authorising property related invoices and dealing with invoice queries Dealing with rates queries Maintaining summary of leases, used to inform directors well in advance with respect to upcoming lease renewals, rent reviews, break options and lease expiries For freehold properties, instructing Red Book valuations for accounting purposes and Reinstatement Cost Assessments for insurance purposes. </ul>Requirements:RICS Registered status with solid Property Management experience Strong negotiation skills with a good knowledge of lease agreements, rent reviews and lease renewalsAbility to handle administrative tasks efficiently and with attention to detailFlexibility to work 5 days a week in the office, with occasional travel as required Your application will be dealt with in the strictest confidence by Amelia Messenger. Please contact Amelia directly on or alternatively send your CV (at this stage do not worry if it's not up-to-date) directly to , and for many more property jobs please visit our website .

Group Property Manager

JLL supports the Whole You, personally and professionally.
 
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
 
Specialist – Financial Management
 
JBS Lease Administration
 Reporting to: Team Lead/Assistant Manager Lease Administration
 Key Stakeholders: Account managers, Hub Leads, Clients and their teams
 Direct Reports: Nil
 
What this job involves: 
High level of independence
 Do you work independently without close supervision? We can offer you an exciting role where you can use this passion to enhance your skills and deliver consistent and qualitative Lease Administration Abstraction services for JLL Clients. You will liaise with internal parties to obtain appropriate lease documentation, work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner and escalate issues where required. This may include scope discussions; abstract critical and key information from leases and other contract documentation; abstract information into various lease database systems.
 
Highest qualitative delivery
 Cross Check and verify Abstracts and System Data; verify and review System Reports and System Data for Accuracy and Completeness; perform Lease Document Matching and Review for completeness to be able to Abstract; Accurately record Lease Documents information into Master Document Control Log / Document Trackers; Work closely with internal Stakeholders to resolve Document/Abstraction related queries; Review landlord invoices to ensure adherence to lease requirement; prepare area, cost-schedule and events variance reports for validation projects; ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies.
 
A high degree of independence is required on a day to day basis
 <ul>
<li>Act as the primary contact for interaction with all parties to keep the lease administration</li>
</ul>
database current and accurate
 <ul>
<li>Primary duties and responsibilities include the following:</li>
<li>Liaise with internal parties to obtain appropriate lease documentation</li>
<li>Manage document workf low to ensure team responsibilities are completed in a timely manner</li>
<li>Generate monthly reporting package which includes critical date and po rtfolio summary reporting</li>
</ul>
in a timely and accurate manner
 <ul>
<li>Complete an audit of works completed by JLL's Lease Administration teams</li>
<li>Complete Operational Expense Reconciliation on behalf of our clients and update our Lease</li>
</ul>
Administration system
 <ul>
<li>Work closely with colleagues within other Lease Administration teams to ensure workload is</li>
</ul>
completed in a timely and accurate manner
 <ul>
<li>Assist in the transition of new accounts into JLL responsibility. This may include audits and</li>
</ul>
process testing
 <ul>
<li>Obtain and review landlord invoices to ensure adherence to lease requirements</li>
<li>Generate Accounts Payable reporting and prepare invoices for payment</li>
<li>Perform Accounts Receivable reporting</li>
<li>Generate Accounts Receivable reporting and communicate on outstanding payments</li>
<li>Complete all duties with a focus on cost avoidance for our clients</li>
<li>Obtain, track and report on Insurance and Security deposit matters (where applicable)</li>
<li>Ensure our processes and procedures are maintained to ensure adherence with all internal and</li>
</ul>
external compliance policies
 <ul>
<li>Prepare monthly client invoices (where applicable)</li>
<li>Manage ad hoc projects to ensure clear communication on progress and timely completion of all</li>
</ul>
assigned tasks
 <ul>
<li>Training of New staff members when required.</li>
</ul>
Performance Objectives
 <ul>
<li>To deliver exceptional Lease Administration services</li>
<li>To cross-check and verify abstracts and system data;</li>
<li>To audit and review system reports and system data for accuracy</li>
<li>To deliver relevant and accurate reporting</li>
</ul>
Sounds like you? To apply, you need to have: • University graduate (Commerce / Finance Background) or equivalent work experience in lease
 administration;
 <ul>
<li>A minimum of five-Seven (5-7) years’ industry experience required either in the corporate</li>
</ul>
environment, third party service provider or as a consultant;
 <ul>
<li>Strong attention to detail and good organizational, interpersonal skills required;</li>
<li>Knowledge of real estate leases and accounting would be useful;</li>
<li>Demonstrated ability to maintain and manage accurate data;</li>
<li>Demonstrated ability to prioritise work within tight operational and f inancial deadlines;</li>
<li>Good interpersonal skills to operate as a pro-active member of a small core team;</li>
<li>Positive approach to meeting clients’ needs;</li>
<li>Sound computer skills in Microsoft Word and Excel;</li>
<li>Experience in using a property management/lease administration system.</li>
</ul>
Key Skills
 <ul>
<li>Have expert working knowledge of AP and AR</li>
<li>Must have excellent communication skills</li>
</ul>
Impeccable expertiseWe’re looking for University Graduates, having Lease Abstraction expertise with at least 7 years of experience. It would be wonderful if you’ve worked in Real estate field, and having an experience in using a property management/lease administration system. You must possess Project management skills and experience leading abstraction projects; able to rapidly understand different client requirements and their implications/risks etc. Able to understand and plan resourcing for projects, and negotiate with senior leaders and stakeholders. Quickly gain in-depth knowledge of JLL standards and best practices, legal expertise in leases and their requirements/risks. Along with effective communication and team collaboration skills. Should be able to identify trends and themes in errors; build training and coaching plans to address. Immaculate knowledgeYou should possess sound computer skills in Microsoft Office (MS Excel, Outlook), Strong Project Management Skills, Excellent Verbal and Written Communication Skills, Strong organizational and interpersonal skills, Demonstrated ability to maintain and manage accurate data and to prioritise work within tight operational deadlines, Readiness to change, receptivity to new ideas, able to provide solutions and strategies for client needs and concerns when required, Attention to details, high degree of workplace ethics and integrity Avid Reader and fast learnerIf you have an interest in Reading, strong comprehension and paraphrasing skills, then this job is a perfect match for you. This job involves Innovative thinking, effectively manage self and other emotions, Self-motivated and a strong team player and delivery of the work in tight operational deadlines. We are looking for a candidate who is highly accountable and work with least supervision. What we can do for you:
 
At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
 
Apply today!
 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
 
Personalized benefits that support personal well-being and growth:
 
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
 
About JLL –
 
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
 
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
 
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Specialist - Financial Management

Americana Restaurants

A leading restaurant group in Sharjah Emirate is seeking an Assistant Manager for lease administration. The role focuses on managing lease agreements, compliance, and supporting the Real Estate team. Ideal candidates will have 5-7 years of experience in lease administration, strong organizational skills, and fluency in Arabic and English. This position offers an opportunity to oversee a dynamic portfolio and drive efficiency within the service line.

Lease Administration Manager - Retail Real Estate

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