lease administrator

NAI Hallmark

<div>Description: 
The Lease Administrator is responsible for all aspects of a leased portfolio of outpatient clinics, home health administrative offices, and all other business line leases. The Lease Administrator will be responsible for all phases of hard and soft lease files for a leased portfolio, including reviewing and monitoring leases prior to execution and throughout the lease term, monitoring critical dates, and tracking maintenance requests. This individual is also responsible for transaction coordination, including site selection, document and contract processing, lease compliance review, lease accounting support, abstracting lease documentation information and providing administration services to client&rsquo;s locations.
Essential Functions<ul><li>
Abstract, import and maintain leases into Lease Administration Database (ProLease) which includes monitoring all key lease portfolio dates, such as possession, commencement, expiration and option renewals.</li><li>
Manage the payable functions for leased and owned properties; reviewing and processing rental expenses, such as operating costs, utilities, CAM and property taxes, to identify potential cost savings.</li><li>
Support brokerage team in evaluation of lease extension requirements, all phases of new site selection, or relocation requirements</li><li>
Under supervision of counsel when appropriate, review, draft and coordinate lease documents, estoppels, SNDAs, landlord consents, certificate of insurance, maintenance or construction contracts, waivers and correspondence</li><li>
Support clinic manager&rsquo;s requests for maintenance and repairs; communicate help requests to the facilities management team</li><li>
Prepare and follow a continual audit schedule for all existing lease documents in the portfolio. Follow up with property management on any related action items.
</li><li>Prepare a rent increase report monthly and work with accounting to ensure that rent increases are fulfilled, operating expenses are up-to-date, accounts are current, no late fees are assessed, rent commencement dates are observed, and lease payments cease for terminations</li><li>
Compile necessary documentation for tenant improvement allowance requests</li><li>
Review leases to understand and communicate tenant responsibility at move in and move out</li><li>
Review and prepare for execution and distribution, leases and exhibits to proper parties.
</li><li>Ensure that all leases are compliant with client&rsquo;s industry regulations</li><li>
Track certificates of insurance and maintain current certificates across the portfolio</li><li>
Conduct regular lease administration meetings, keeping the client informed of status on any building issues, renewals, new leases, and prepare agendas for all meetings
</li><li>Coordinate signage and construction plan approvals with landlords</li><li>
Maintain client&rsquo;s digital and hard copies of all lease-related files and documents
</li><li>Update Lease Administration Database regularly with updated operating expense amounts, contact information, and key performance indicators of the location</li><li>
Read and correctly interpret lease terms</li><li>
Assist with necessary rent expense forecasting for budgeting on an annual basis</li><li>
Read, comment, and review new leases against a critical lease items checklist</li></ul>
Requirements:

 Required:<ul><li>
Bachelor&rsquo;s degree or equivalent work experience</li><li>
Intermediate level proficiency with Microsoft Office, Word, and Excel</li><li>
Organized and task oriented</li></ul>
Preferred:<ul><li>
Experience in any of the following fields preferred: Real Estate, Finance, Accounting, or Legal/Paralegal</li><li>
3+ years of commercial real estate and lease abstraction experience preferred</li><li>
Experience reading commercial real estate leases</li><li>
Strong working knowledge of the Internet and Microsoft Office Applications, specifically Word, Excel, and PowerPoint</li></ul></div>

Lease Administrator

Spinoso Real Estate Gro

<div></div><div>Job Title: Lease Administration Analyst
Department: Lease Administration as a department of Asset Management
Reports To: Supervisor of Lease Administration
FLSA Classification: Non-Exempt, Full-Time 
Join Our Team!
Are you ready to take the next step in your career with a dynamic team focused on innovative retail solutions? As a Lease Administration Analyst, you will play a crucial role in our Lease Administration team, ensuring our Leasing operations run smoothly and efficiently. This position is a fantastic opportunity to gain valuable knowledge and experience in the Retail Real Estate industry, especially as our company is rapidly growing and expanding. If you&rsquo;re detail-oriented, thrive in a collaborative environment, and are passionate about career growth, we want to hear from you! 
 Summary
 The duties of the Lease Administration department involve abstracting lease documents, tracking critical dates, analyzing tenant conditions, coordinating the monthly rental charge process, reconciliation audits and other projects/analysis as needed. This is an entry level position requiring daily presence in a corporate office environment located in Syracuse, NY. 
Essential Duties &amp; Responsibilities<ul><li>
Ensure all lease-related transactions (monthly rent, insurance, CAM, taxes) are reviewed and properly recorded.</li><li>
Abstract, interpret, and maintain tenant lease documents.</li><li>
Be able to analyze leases and gather thoughtful conclusions to be able to relay the interpretation to senior management.</li><li>
Prepare rent variance analysis for monthly reporting and annual budgeting.</li><li>
Prepare financial forecasts, budgets, and annual reconciliations.</li><li>
Process tenant legal documents to ensure that all charges and lease terms are accurate at all times.</li><li>
Perform monthly tenant billings, rent roll changes, rent projections and tenant reconciliations.</li><li>
Analyze account ledgers and initiate contact with tenants to collects arrears and/or reconcile outstanding balances.</li><li>
Apply basic ledger functions such as payments and charges.</li><li>
Ability to understand and interpret complex lease language and data.</li><li>
Track critical dates as they pertain to the lease-related clauses and landlord deadlines.</li><li>
Resolve landlord/tenant issues that relate to lease language and rent charges.</li><li>
Coordinate with corporate employees as wells as mall staff to ensure accurate information is being gathered and communicated.</li><li>
Review and analyze reports to ensure that monthly reporting is accurate and concise.</li><li>
Able to fulfill duties while adhering to strict deadlines and prioritize multiple tasks.</li><li>
Assist in special projects as assigned.</li><li>
Positively and proactively collaborate with all Company members to enhance leasing and marketing of mall properties and deliver exceptional service to our constituents.</li><li>
Maintain Client confidence and protect operations by keeping proprietary information confidential. Perform other duties as required.</li></ul>
Why Join Us?
Collaborative Environment: Be part of a supportive team where your ideas and contributions are valued.
Professional Development: Gain hands-on experience and receive training to grow your skills in lease administration and retail management.
Impactful Work: Contribute to the success of our leasing strategies and help shape the future of our retail properties.<div> 
Your Benefits Include:</div><ul><li>
100% Company-Paid Medical and Dental Coverage</li><li>
Vision Insurance</li><li>
Short-Term &amp; Long-Term Disability</li><li>
Hybrid Work Opportunity After 6 Months</li><li>
Phone Reimbursement Plan</li><li>
401(k) Retirement Plan with Company Contribution</li><li>
Paid Time Off &amp; Holidays</li><li>
Supportive, Collaborative Work Culture</li></ul> 
Training and Development:
At our company, we believe in investing in our team members. As a Lease Administration Analyst, you will undergo a comprehensive training program designed to equip you with the skills and knowledge needed for success. Your training will include:<ul><li>
Onboarding Sessions: Participate in structured onboarding sessions that cover our systems, processes, and best practices in Lease Administration.</li><li>
Hands-On Experience: Gain practical experience by shadowing experienced team members and participating in real-time projects.</li><li>
Ongoing Support: Enjoy continuous support and mentorship from your supervisor and colleagues, with regular check-ins to track your progress and address any questions.</li></ul> 
 Qualifications<ul><li>
AS/BS in Accounting, Finance or Business related field or 1-2 years of experience in business environment</li><li>
Proficient computer skills, MS Excel experience preferred</li><li>
Strong analytical skills with an interest in expanding financial analysis skills</li><li>
Understanding of basic ledger functions such as payments/receipts and charges</li><li>
Ability to multi task and thrive under pressure in a high paced environment</li><li>
Detail oriented and highly organized</li><li>
Ability to work independently and within a collaborative team</li></ul> 
Knowledge/Skills<ul><li>
Telephone Skills</li><li>
Verbal Communication</li><li>
Written Communication</li><li>
Microsoft Office Skills</li><li>
Attention to detail</li><li>
Professionalism</li><li>
Organizational prowess</li><li>
Handles Pressure</li><li>
Able to manage multiple projects and priorities</li><li>
Time Management</li></ul> 
Physical Demands
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>
Use of computer screens and keyboards</li><li>
Manual dexterity sufficient for constant use of a keyboard, mouse and telephone/radio</li><li>
Ability to operate office equipment, including a copier, fax machine, postage machine, etc.</li><li>
Ability to lift 20 pounds</li><li>
Speech and hearing sufficient for regular communications on the phone, radio or face-to-face</li><li>
Vision sufficient for reading work-related documents on a monitor or in paper format</li><li>
Sufficient sense of smell to detect dangerous odors</li><li>
Ability to walk, bend, stoop, climb, and reach in the course of normal office functions</li><li>
Ability to sit and stand for long periods of time</li></ul> 
Disclaimer: This job description is not all inclusive. Other duties and responsibilities may be required 
EEO Statement: Spinoso Real Estate Group is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment. We value diversity and inclusion and believe that a diverse workforce enhances our ability to provide innovative solutions to our customers. We comply with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations for qualified individuals with disabilities throughout the recruitment process. If you require accommodations for any part of the application and hiring process, please notify the Human Resources Department at 315-425-1000. Reasonable accommodations will be determined on a case-by-case basis. It is the responsibility of the applicant to inform Spinoso Real Estate Group of any necessary accommodations needed during the recruitment process. Spinoso Real Estate Group will work with the applicant to assess the specific requirements and provide reasonable accommodations accordingly. Spinoso Real Estate Group is committed to ensuring that our workplace is accessible to individuals with disabilities. If you need assistance or an accommodation to perform the essential functions of the job, please let us know.</div>

Lease Administrator Analyst

Chinese Palace Restaurant Group

Role PurposeThe Leasing Contract Administrator is responsible for managing and administering leasing agreements for retail spaces, ensuring all contracts are accurately prepared, executed, and monitored in compliance with company policies and legal requirements. The role supports retail set-up by coordinating with landlords, tenants, legal, and internal stakeholders to facilitate smooth store openings, renewals, and lease compliance.Key ResponsibilitiesContract Administration<ul><li>Draft, review, and finalize lease agreements, addendums, and renewal contracts for retail outlets.</li><li>Ensure accuracy and completeness of lease documentation, maintaining compliance with legal and company standards.</li><li>Monitor lease terms, critical dates (renewals, expiries, rent reviews), and ensure timely follow-up and action.</li><li>Maintain an up-to-date digital and physical filing system of lease documents and correspondences.</li></ul>Retail Set-Up Support<ul><li>Coordinate with project, operations, and design teams to ensure lease requirements align with store fit-out and handover timelines.</li><li>Facilitate timely collection of necessary approvals, permits, and landlord requirements for new store openings.</li><li>Serve as the primary liaison between the company and landlords for tenancy-related matters during pre-opening and handover.</li><li>Ensure compliance with mall/landlord rules and regulations for store set-up and operations.</li></ul>Financial &amp; Compliance<ul><li>Track rental payments, deposits, service charges, and ensure alignment with lease terms.</li><li>Work with the finance department to reconcile rent schedules, invoicing, and payment processing.</li><li>Monitor and report on lease-related financial obligations and variances.</li><li>Assist in audits and compliance checks related to leasing contracts.</li></ul>Stakeholder Management<ul><li>Act as a point of contact for landlords, legal advisors, and internal departments regarding leasing matters.</li><li>Support the Leasing Manager in negotiations, renewals, and amendments.</li><li>Provide accurate reports and summaries to management on lease status, store openings, and contract compliance.</li></ul>Key Skills &amp; Competencies<ul><li>Strong knowledge of leasing contracts, property management, and retail set-up processes.</li><li>Excellent attention to detail and accuracy in contract review and data management.</li><li>Strong organizational skills with the ability to manage multiple deadlines.</li><li>Good communication and negotiation skills for dealing with landlords and stakeholders.</li><li>Proficiency in MS Office and leasing/contract management systems.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, Legal, or related field.</li><li>Minimum 3&ndash;5 years of experience in leasing/contract administration, preferably in the retail or F&amp;B industry.</li><li>Experience working with malls, landlords, and retail store set-ups in the GCC is an advantage.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have at least 2+ years of experience in reviewing retail lease or contracts?</li><li>Do you have at least 2+ years similar experience?</li><li>What is your salary expectation?</li></ul>

Sr Contract Leasing Administration (Retail & Commercial)

NCRI PAKISTAN PVT. LTD.

NCRi Solutions is looking for a Leasing Administrator for one of the biggest Conglomerate clients based in UAE to complete the mission of leasing &amp; property management teams by executing the lease in property management system and Ejari portal and communicate with respective departments.Key Responsibilities:<ul><li>Liaise with respective departments to collect new building information, create the record in shared drive, PM system and Ejari portal.</li><li>Check new lease hence Create the lease in system.</li><li>Issue Ejari agreement, get it signed hence approve building access form.</li><li>Generate Renewal batch, prepare renewal notices hence dispatch it to tenants.</li><li>Renew leases in system and Ejari portal.</li><li>Initiate unit vacating process, liaise with respective departments to receive documents hence arrange for SD refund.</li><li>Create different kind of memos based on management request.</li><li>Create legal memos, attach supporting documents &amp; hand it over to legal team.</li><li>Handle legal cases closure and maintain legal records.</li></ul>Core Competencies:<ul><li>Minimum 2 years of experience in a similar role.</li><li>Bachelor&rsquo;s degree in Commerce / Administration.MS Office</li><li>Proficient in MS Office.</li><li>Well versed with ERP systems.</li></ul>Location<ul><li>Karachi/Lahore</li></ul>Job Type: Full-timeWork Location: In person

Leasing Administrator

Action Behavior Centers - ABA Therapy for Autism

<div><div>Action Behavior Centers 
Reporting In Office: Lombard HQ - 430 Eisenhower Ln Lombard, IL 60148 
 
 
ABC Story: 
Our story began in 2017 in Austin, TX. We started with humble roots but big aspirations. From 1 center in North Austin, our movement has inspired thousands of clinicians and operators. Today, the ABC community is 3000+ strong serving thousands of children with ASD. Growth with intentionality: We have a maniac focus on our core values. Each center is purpose-built, and each community of teammates is nurtured. 
 
Job Description: 
 
The Real Estate Lease Admin will become a foundational member of ABC&rsquo;s new and growing Real Estate team. This position will report directly to ABC&rsquo;s Sr. Director and Head of Real Estate and together with the rest of ABC&rsquo;s New Center&rsquo;s and Legal team they will support the ABC mission, to provide high-quality ABA services to as many patients and their families as possible, as soon as possible. This position may be remote/hybrid, but ABC prefers candidates to be based in Austin, TX who are willing to work from ABC headquarters 2-3 days per week. This role will be primarily responsible for the database management for all active leases along with supporting all post-lease signing documentation and administration functions. The ideal candidate will have at least 2-5 years of lease administration or paralegal experience. 
 
 
What You&rsquo;ll Be Doing:</div>
<ul><li>Supporting ABC&rsquo;s Head of Real Estate with post-lease documentation.</li>
<li>Apply ABC&rsquo;s real estate negotiation playbook to review, estoppels, SNDA, notice letters, and support ABC Accounting with needed matters related to lease payments;</li>
<li>Review leases and provide lease interpretations;</li>
<li>Communicate and interact with other legal and operations teammates, accounts receivable, and external parties relating to the projects handled by the ABC Real Estate team;</li>
<li>Draft and prepare lease notices to landlords regarding lease obligations, reimbursements, and landlord performance;</li>
<li>Assist in the development and implementation of best practices and procedures;</li>
<li>Attend team meetings, phone conferences, and training as needed or required;</li>
<li>Other duties and responsibilities as assigned.</li>
</ul>
<div> 
What You&rsquo;ll Bring With You:</div>
<ul><li>Associate's degree or Bachelor's degree and related work experience.</li>
<li>2-5 years of real estate lease admin or paralegal experience, preferably in an organization with a large, multi-site real estate portfolio.</li>
<li>Excellent computer skills and proficiency in MS Word, Excel, PowerPoint, Outlook/Google Mail, and other related software required.</li>
<li>Excellent written, verbal, and interpersonal communication skills.</li>
<li>Professionalism and courtesy in all interactions in person and by telephone.</li>
<li>Time management skills and ability to work independently, handle multiple priorities with shifting time frames, and meet tight deadlines; willing to learn with a high degree of initiative, urgency, and follow-through.</li>
<li>Attention to detail and organizational skills.</li>
<li>Ability to initiate efforts and work independently within the scope of responsibilities and with minimal supervision.</li>
<li>Excellent writing skills; ability to write clearly, concisely, and persuasively.</li>
<li>Some travel required (less than 10%).</li>
<li>Traits of success in this position include (but are not limited to) a commitment to ABC's core values; including ABC&rsquo;s unofficial core value of GSD (&ldquo;Gets &lsquo;Stuff&rsquo; Done&rdquo;) with the ability to demonstrate the core values positively and proactively to co-workers, management and/or vendors in everyday performance and interactions.</li>
</ul><div>Perks:</div>
<ul><li>10 Days of PTO, 10 Paid Holidays, 2 Flex Days + More with Tenure</li>
<li>Student Loan Repayment Employer Contributions</li>
<li>Maternity/Paternity Award of up to $3,000 &amp; FSA Options for Childcare</li>
<li>Door Dash Pass and Regional Night of Honors</li>
<li>Up to $600 Student Loan Repayment Options &amp; Tuition Discounts</li>
</ul>
<div> 
Additional Rewards:</div>
<ul><li>Professional development: we want to pour into you as you pour into ABC</li>
<li>Leadership opportunities: To be the best, we have to continually keep learning and you get to push yourself here to learn more and take on more responsibilities, and show what you can do!</li>
<li>401K Retirement Plans with company matching</li>
</ul>
<div></div><div>Our Community &amp; Culture</div>
<div><ul><li>Instagram: https://instagram.com/actionbehaviorcenters</li>
<li>Facebook: https://facebook.com/actionbehaviorcenters</li></ul> 
 
 
ABC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, ancestry, disability, marital status, genetic information, veteran status, or any other status protected by applicable federal, state, or local laws, including the Pennsylvania Human Relations Act (PHRA). We are committed to creating an inclusive environment for all employees. 
 
 
 
&copy; Copyright 2026</div></div>

Real Estate Lease Admin

Al Rostamani International Exchange

<div>Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care &amp; Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
Abdulla Al Rostamani Properties is a real estate developer having a diversified scope of activities which include property management, project management, and facilities management in addition to trading in properties.
<div><div><div><h2 class="jobSectionHeader">
Job Purpose</h2>
</div><div>
To carry out administrative works related to leasing and property management services (current scope) across the portfolio.
</div></div><div><div><h2 class="jobSectionHeader">
Job Responsibilities</h2>
</div><div><ul><li>Provide all administrative and secretarial support to the department that includes but not limited to issuance and renewals of contracts, notices, memos, collections, customer support etc.</li>
<li>Revenue collection and accounting</li>
<li>Lease review and abstracting, lease audits, occupancy cost analysis</li>
<li>Establish and maintain / update records and filling system (DMS) in order to support the information needs of the management</li>
<li>Ensure compliance with the internal and external (RERA, DM and DED) approved policies, rules and regulations to protect company and customer&rsquo;s interest</li>
<li>Prepare management reports / information in a timely manner</li>
<li>Utilize appropriate property management systems and processes including software systems, accounting systems and other business infrastructure for effective management</li>
<li>Ensure that complaints, concerns, occupiers and stakeholders are attended to and resolved as speedily and as satisfactorily as possible</li>
 <li>Maintain and record effective communications with the occupiers and stakeholders</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Job Requirements</h2>
</div><div>
Qualifications
<ul><li>Bachelor or equivalent</li></ul> 

Experience
<ul><li>More than 5 years in leasing and Property Management</li></ul> 

Knowledge &amp; Skills
<ul><li>Competent in Microsoft Office Software</li>
<li>High level of proficiency in English (spoken and written) / Arabic is an advantage</li>
<li>Customer oriented</li>
<li>Target driven, Problem Solving, Judgment, Planning and Organization, Coordinating, Initiative, Persuasiveness, Integrity</li>
</ul>
</div></div></div>At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.</div>

Rocky Real Estate

Job SummaryThe Lease Renewal Executive is responsible for managing lease renewal processes, maintaining tenant relationships, and ensuring high renewal rates. The role involves coordinating with tenants, negotiating terms, preparing renewal documentation, and supporting occupancy and revenue targets.Key Responsibilities<ul><li>Proactively contact tenants regarding upcoming lease expirations.</li><li>Negotiate lease renewal terms in line with company policies.</li><li>Prepare and process lease renewal documentation and agreements.</li><li>Maintain accurate records of lease expiry dates and renewal status.</li><li>Coordinate with property management, legal, and finance teams.</li><li>Address tenant concerns and resolve issues to improve retention.</li><li>Track and report renewal rates, occupancy levels, and revenue forecasts.</li><li>Follow up on pending renewals and ensure timely closure.</li><li>Ensure compliance with company policies and local regulations.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field (preferred).</li><li>1&ndash;3 years of experience in leasing, property management, or real estate.</li><li>Strong negotiation and communication skills.</li><li>Proficiency in MS Office and CRM/property management systems.</li><li>Detail-oriented with strong organizational skills.</li></ul>Key Skills &amp; Competencies<ul><li>Negotiation &amp; persuasion</li><li>Relationship management</li><li>Customer service orientation</li><li>Time management</li><li>Problem-solving skills</li><li>Attention to detail</li></ul>Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>Real Estate: 1 year (Required)</li></ul>

Lease Renewal Executive

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