lease administrator

Balashine Properties

Job description:-Abstract leases and track changes for amendments -Review accounts receivable records and create receivable invoices to customers-Review and code accounts payable invoices and add appropriate details -Review monthly check registers and related reports, respond to questions on financial statements -Assist with cash flow analysis -Assist with CAM reconciliations and budgets -Create tenant rent statements and track tenant request billings -Generate monthly reports for cash flow, accruals, and work order summaries - Assist property manager and president with financial related tasks - Complete analysis of potential acquisitions for review with investment committee - Assist with reviews and analysis of tenant ledgers and historical accounting records - Opportunity to take on additional responsibilities related to acquisition underwriting - Conduct research on properties, neighborhoods, and market trends - Communicate with clients, vendors, and other professionals in the real estate industryRequirements: - Strong analytical skills and attention to detail - Familiarity with property management processes - Excellent organizational and time management abilities - Strong knowledge of technical accounting principles and practices. - Proficient in using office software (e.g., Microsoft Office Suite) - Strong communication skills, both written and verbal - Professional demeanor and customer service-oriented attitude - Ability to work independently, prioritize tasks and meet deadlines. -Experience with Yardi Breeze requested, experience with Yardi Commercial Cafe and Concierge a plusThis is a great opportunity for someone interested in the real estate industry to gain valuable experience in a supportive environment. If you have a passion for real estate, are highly organized, and enjoy working in a fast-paced setting, we encourage you to apply.We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.Job Type: Full-timePay: From $50,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Lease Administrator / Analyst

Al Marasem Group

<div>
 
 As a Senior Leasing Administrator, you will oversee and manage all aspects of lease agreements, ensuring accuracy, compliance, and timely execution of lease-related activities. This role requires a strong background in contracts management and exceptional proficiency in Microsoft Excel for data analysis, tracking, and reporting.
 
 
 You will serve as a key link between the leasing, finance, and legal departments to ensure smooth lease operations and accurate documentation across all properties.
 
 
 
 Your responsibilities will encompass the following key areas:
 
 
 
 
 Lease Management &amp; Documentation:
 
 
 <ul>
 <li>
 Manage and maintain all lease agreements, amendments, renewals, and terminations.
 </li>
 <li>
 Ensure lease data accuracy and completeness across internal systems and databases.
 </li>
 <li>
 Prepare, review, and verify lease abstracts and financial terms for accuracy.
 </li>
 <li>
 Maintain digital and physical records in compliance with company policies.
 </li>
 </ul>
 
 
 Contracts Administration:
 
 
 <ul>
 <li>
 Review lease and contract terms to ensure compliance with company standards and legal requirements.
 </li>
 <li>
 Liaise with legal and commercial teams to resolve discrepancies or ambiguities in contracts.
 </li>
 <li>
 Track critical lease dates (renewals, expirations, escalations) and coordinate timely actions.
 </li>
 </ul>
 
 
 Financial Analysis &amp; Reporting:
 
 
 <ul>
 <li>
 Prepare lease-related financial reports, payment schedules, and reconciliations.
 </li>
 <li>
 Use advanced Excel functions to analyze lease data, forecast costs, and identify savings opportunities.
 </li>
 <li>
 Support the finance team in month-end and year-end closing activities related to leasing.
 </li>
 </ul>
 
 
 Cross-Functional Coordination:
 
 
 <ul>
 <li>
 Collaborate with leasing, property management, and finance teams to ensure proper communication of lease obligations.
 </li>
 <li>
 Coordinate with tenants, landlords, and internal stakeholders to address lease-related inquiries.
 </li>
 <li>
 Support system implementation and process improvement initiatives to enhance data accuracy and workflow efficiency.
 </li>
 </ul>
 
 
 Team Leadership &amp; Development:
 
 
 <ul>
 <li>
 Supervise and guide the lease admin team to ensure timely and high-quality deliverables.
 </li>
 <li>
 Provide training and mentorship on lease processes, documentation, and reporting standards.
 </li>
 <li>
 Promote a culture of accountability, attention to detail, and continuous improvement.
 </li>
 </ul>
 
 
 
 
 
 To excel in this role, candidates should possess the following qualifications and attributes
 
 :
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Accounting, or a related field.
 </li>
 <li>
 +5 years of experience in lease admin or contracts management, preferably within real estate or mall operations.
 </li>
 <li>
 Strong understanding of lease structures, legal terms, and financial implications.
 </li>
 <li>
 Excellent proficiency in Microsoft Excel (pivot tables, lookups, dashboards, and financial modeling).
 </li>
 <li>
 Familiarity with ERP or lease management systems (SAP, Oracle, Yardi, or similar) is a plus.
 </li>
 <li>
 Exceptional attention to detail and strong analytical skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities.
 </li>
 <li>
 Fluent in English; Arabic is an advantage.
 </li>
 </ul>
 
 
</div>

Senior Leasing Administrator

Al-Futtaim

<div>Job Requisition ID: 173405
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 

Overview Of The Role: 
<ul><li>
The Retail Lease Administrator is responsible for supporting the leasing administration team by ensuring accurate documentation, effective data management, and adherence to all leasing processes. Success in this role involves maintaining and updating leasing records, processing tenant documentation, and ensuring compliance with relevant policies and legal requirements. This position plays a crucial role in facilitating communication and coordination within the leasing team and supporting departments, thereby contributing to efficient leasing operations.</li></ul> 

What You Will Do: 
<h4 class="jobSectionHeader">
General</h4> 
<ul><li>
Support AFGRE Leasing Administration by ensuring accurate documentation, data management, and compliance with leasing processes.</li><li>
Execute leasing admin activities aligned with AFGRE objectives.</li><li>
Prepare and process tenant documentation.</li><li>
Update leasing data in YardiSAP.</li><li>
Handle lease registration.</li><li>
Translate and manage lease agreements in both English and Arabic.</li><li>
Maintain a legal contracts database and trackers.</li><li>
Ensure that all required documents are completed and filed according to property and unit number.</li><li>
Prepare LAF for management signature and handle lease agreement contracts.</li><li>
Collect payments, issue receipts, and dispatch tenant's executed copies.</li><li>
Assist in drafting correspondence and documentation for lease renewals or amendments.</li><li>
Process and execute leases for special projects.</li><li>
Prepare progress reports, tenancy schedules, and maintain updated tenant database.</li><li>
Manage the maintenance of a Brand Profile Log and communication with prospective tenants.</li><li>
Assist in updating tracking sheets, preparing presentations, and managing office supplies.</li><li>
Ensure accurate data entry and maintenance of lease records in Yardi and Projectwise.</li><li>
Maintain effective collaboration with departments for legal compliance and procedural updates.</li><li>
Manage communication with Al Futtaim EIT for technical resolutions.</li></ul> 

Required Skills To Be Successful: 
<ul><li>
Proficiency in English (both written and spoken), Arabic is an advantage.</li><li>
Strong IT skills with experience in data management systems like Yardi.</li><li>
Excellent communication skills and ability to collaborate across departments.</li><li>
Understanding of legal documentation and leasing processes.</li></ul> 

What Qualifies You For The Role: 
<ul><li>
Degree or equivalent level of education in any discipline preferable but not mandatory, depending on previous experience.</li><li>
2-3 years of experience as a Leasing Administration professional.</li><li>
Strong knowledge of leasing procedures and practices in the Middle East market, especially Qatar.</li><li>
Experience in using Yardi and Projectwise is advantageous.</li></ul> 
About Al-Futtaim Malls 
Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.

Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper&rsquo;s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.

Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall&rsquo;s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.

For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/</div>

Retail Leasing Administrator

Al-Futtaim Automotive

<div>
 
 Job Requisition ID:
 
 173405
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role
 
 
 
 <ul>
 <li>
 The Retail Lease Administrator is responsible for supporting the leasing administration team by ensuring accurate documentation, effective data management, and adherence to all leasing processes. Success in this role involves maintaining and updating leasing records, processing tenant documentation, and ensuring compliance with relevant policies and legal requirements. This position plays a crucial role in facilitating communication and coordination within the leasing team and supporting departments, thereby contributing to efficient leasing operations.
 
 
 </li>
 </ul>
 
 What You Will Do
 
 
 
 General
 
 
 <ul>
 <li>
 Support AFGRE Leasing Administration by ensuring accurate documentation, data management, and compliance with leasing processes.
 </li>
 <li>
 Execute leasing admin activities aligned with AFGRE objectives.
 </li>
 <li>
 Prepare and process tenant documentation.
 </li>
 <li>
 Update leasing data in YardiSAP.
 </li>
 <li>
 Handle lease registration.
 </li>
 <li>
 Translate and manage lease agreements in both English and Arabic.
 </li>
 <li>
 Maintain a legal contracts database and trackers.
 </li>
 <li>
 Ensure that all required documents are completed and filed according to property and unit number.
 </li>
 <li>
 Prepare LAF for management signature and handle lease agreement contracts.
 </li>
 <li>
 Collect payments, issue receipts, and dispatch tenant's executed copies.
 </li>
 <li>
 Assist in drafting correspondence and documentation for lease renewals or amendments.
 </li>
 <li>
 Process and execute leases for special projects.
 </li>
 <li>
 Prepare progress reports, tenancy schedules, and maintain updated tenant database.
 </li>
 <li>
 Manage the maintenance of a Brand Profile Log and communication with prospective tenants.
 </li>
 <li>
 Assist in updating tracking sheets, preparing presentations, and managing office supplies.
 </li>
 <li>
 Ensure accurate data entry and maintenance of lease records in Yardi and Projectwise.
 </li>
 <li>
 Maintain effective collaboration with departments for legal compliance and procedural updates.
 </li>
 <li>
 Manage communication with Al Futtaim EIT for technical resolutions.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful
 
 
 
 <ul>
 <li>
 Proficiency in English (both written and spoken), Arabic is an advantage.
 </li>
 <li>
 Strong IT skills with experience in data management systems like Yardi.
 </li>
 <li>
 Excellent communication skills and ability to collaborate across departments.
 </li>
 <li>
 Understanding of legal documentation and leasing processes.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role
 
 
 
 <ul>
 <li>
 Degree or equivalent level of education in any discipline preferable but not mandatory, depending on previous experience.
 </li>
 <li>
 2-3 years of experience as a Leasing Administration professional.
 </li>
 <li>
 Strong knowledge of leasing procedures and practices in the Middle East market, especially Qatar.
 </li>
 <li>
 Experience in using Yardi and Projectwise is advantageous.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Malls
 
 
 
 Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.
 
 
 Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper&rsquo;s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.
 
 
 Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall&rsquo;s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.
 
 
 For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/
</div>

Retail Leasing Administrator | Real Estate | Asset Management

Agile Consultants

Job Responsibilities:
<ul>
<li>Prepare, review, and process tenancy agreements, lease renewals, addendums, and terminations in line with company policies and legal requirements.</li>
<li>Register and renew Ejari contracts through the DLD online system, ensuring timely processing.</li>
<li>Maintain and update lease records and tenant information in the property management system (e.g., Yardi or similar software).</li>
<li>Ensure all lease documents are filed and archived accurately for audit and compliance purposes.</li>
<li>Coordinate with the Legal team for tenancy-related disputes, notices, and regulatory matters.</li>
</ul>
Tenant &amp; Client Coordination
<ul>
<li>Act as the primary administrative point of contact for tenants regarding lease documentation and general leasing inquiries.</li>
<li>Assist the Leasing Manager with move-in and move-out procedures, including preparation of handover documents and inspection reports.</li>
<li>Ensure all tenant records, communications, and correspondence are documented and updated.</li>
<li>Facilitate coordination between tenants, leasing agents, and the property management team to ensure timely issue resolution.</li>
</ul>
System Management &amp; Reporting
<ul>
<li>Enter and update leasing data in Yardi/CRM systems, ensuring accuracy in rental amounts, terms, and payment schedules.</li>
<li>Generate reports (daily/weekly/monthly) on occupancy, lease expirations, renewals, and vacant units.</li>
<li>Monitor lease expiry dates and ensure timely renewal notifications and processing.</li>
<li>Assist in maintaining the leasing dashboard and ensure data accuracy across reports.</li>
</ul>
Compliance &amp; Standards
<ul>
<li>Ensure all lease agreements and activities comply with DLD, RERA, and internal standards.</li>
<li>Maintain confidentiality and data protection when handling tenant and company information.</li>
<li>Support the Leasing Manager during internal and external audits by providing required documentation.</li>
</ul>
Coordination with Other Departments
<ul>
<li>Liaise with Finance for security deposit and rent collection, refund processing, and tenant account reconciliation.</li>
<li>Work with Maintenance and Property Management teams to ensure unit readiness prior to lease commencement.</li>
<li>Support Marketing and Sales teams by providing updated unit availability lists and rental details.</li>
</ul>

Leasing Administrator

Apparel Group

<div>
 
 Job Description
 
 
 
 
 Objective:
 
 
 
 This position is responsible for supporting the real estate team in sourcing, evaluating, and securing retail spaces across designated markets. The role includes negotiating lease terms, maintaining lease documentation, and assisting in expansion and renewal strategies to support the company&rsquo;s retail growth.
 
 
 
 Key Responsibility:
 
 
 
 Lease Negotiation &amp; Coordination
 
 
 <ul>
 <li>
 Assist in negotiating lease terms for new stores, renewals, and relocations under guidance from senior leasing staff.
 </li>
 <li>
 Prepare Letters of Intent (LOIs), proposals, and lease deal summaries.
 </li>
 <li>
 Liaise with landlords to follow up on lease documentation, approvals, and handovers.
 
 
 </li>
 </ul>
 Market Research &amp; Site Visits
 
 
 <ul>
 <li>
 Conduct site visits and gather data on foot traffic, visibility, accessibility, and competitive environment.
 </li>
 <li>
 Assist in preparing site evaluation reports and presenting findings to internal teams.
 
 
 </li>
 </ul>
 Lease Documentation &amp; Tracking
 
 
 <ul>
 <li>
 Maintain accurate records of leasing deals, including rent, lease term, and critical dates.
 </li>
 <li>
 Coordinate with the lease administration and legal teams to ensure smooth documentation and compliance.
 </li>
 <li>
 Track lease expiry dates, rent escalations, and renewal timelines.
 
 
 </li>
 </ul>
 Stakeholder Engagement
 
 
 <ul>
 <li>
 Coordinate with landlords, brokers, and mall management for day-to-day leasing queries.
 </li>
 <li>
 Work closely with internal teams (legal, finance, operations, and store planning) to align leasing actions with business needs.
 
 
 </li>
 </ul>
 
 Desired Experience:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field.
 </li>
 <li>
 2&ndash;4 years of relevant experience in retail leasing, real estate coordination, or property management.
 </li>
 <li>
 Exposure to retail leasing processes in GCC markets is preferred.
 </li>
 <li>
 Strong analytical, communication, and negotiation skills.
 </li>
 </ul>
</div>

Executive - Leasing

Beach Baker Property Recruitment

Job Title: Group Property Manager Company: Dodd Group Location: Telford (Office based with occasional travel) Salary: £45,000- £50,000 plus car allowance and benefits package Company Overview: Dodd Group is a family-owned Electrical and Mechanical Service business established in 1947 with its roots in the West Midlands. This company is renowned for their down-to-earth approach and commitment to excellence and reliability. With 27 branches across England and a turnover of £250 million this company is successful and growing. As part of this growth, Dodd Group offers a unique and exceptional opportunity for a detail-oriented Group Property Manager. This company holds a strong commitment to employee well-being which is demonstrated through staff satisfaction and retention. Key Responsibilities:<ul>Liaising with Dodd Group directors and Branch Managers to secure offices and industrial units according to business requirements. This will include liaising with landlord's agents to agree, complete and distribute Heads of Terms in addition to instructing and liaising closely with solicitors directors/branch managers in order to agree and document new lease or licence documentation. Organising associated documentation to be attached to leases such as Licences to Alter and Schedules of Condition.Dealing with a broad range of Landlord & Tenant issues, including negotiating and documenting lease renewals and licences including instructing/liaising closely with landlords and solicitors.Negotiating rent reviews with landlords and instructing rent review specialist where necessary.Liaising with Landlords, Directors and Branch Managers with regard to any alterations required, ensuring that necessary documentation is put in place. Dealing with property related queries from branches, including providing assistance when works or repairs are required. Specify, tender and manage one off works/repairs and maintenance contracts (utilising building surveyors as and when required) Checking/authorising property related invoices and dealing with invoice queries Dealing with rates queries Maintaining summary of leases, used to inform directors well in advance with respect to upcoming lease renewals, rent reviews, break options and lease expiries For freehold properties, instructing Red Book valuations for accounting purposes and Reinstatement Cost Assessments for insurance purposes. </ul>Requirements:RICS Registered status with solid Property Management experience Strong negotiation skills with a good knowledge of lease agreements, rent reviews and lease renewalsAbility to handle administrative tasks efficiently and with attention to detailFlexibility to work 5 days a week in the office, with occasional travel as required Your application will be dealt with in the strictest confidence by Amelia Messenger. Please contact Amelia directly on or alternatively send your CV (at this stage do not worry if it's not up-to-date) directly to , and for many more property jobs please visit our website .

Group Property Manager

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