lease administrator

Ferguson

<div>Job Posting:
Since 1953, Ferguson has been a source of quality supplies for a variety of industries. Together We Build Better infrastructure, better homes and better businesses. We exist to make our customers&rsquo; complex projects simple, successful, and sustainable. We proactively solve problems, adapt and grow to continuously serve our customers, communities and each other. Ferguson, a Fortune 500 company, is proud to provide best-in-class products, service and capabilities across the following industries: Commercial/Mechanical, Facilities Supply, Fire and Fabrication, HVAC, Industrial, Residential Trade, Residential Building and Remodel, Waterworks and Residential Digital Commerce. Ferguson has approximately 36,000 associates across 1,700 locations. Ferguson is a community of proud associates who operate with the shared purpose of building something meaningful. You will build a career that you are proud of, at a company you can believe in.<h2 class="jobSectionHeader">
Senior Lease Administrator -Corporate Real Estate &amp; Facilities</h2>
Location: This is a Hybrid role out of Newport News, VA Headquarters. 3 Days in Office (usually Tues, Wed, Thurs) and 2 Days Remote (usually Mon, Fri)<h2 class="jobSectionHeader">
Primary Job Duties and Responsibilities</h2><ul><li>
Maintain and update lease records, including lease abstracts, critical dates, and payment schedules, ensuring data accuracy and compliance.</li><li>
Review, interpret, and abstract lease agreements and related documents.</li><li>
Conduct peer-to-peer reviews of data entry for accuracy.</li><li>
Ensure timely payment of rents, taxes, and other financial obligations as outlined in lease agreements.</li><li>
Track critical dates such as lease renewals, expirations, and amendments, and provide interested parties with advance notice and recommendations for action.</li><li>
Serve as the main point of contact for landlords, tenants, and internal teams regarding lease-related inquiries and issues.</li><li>
Collaborate with Real Estate, Finance, Legal, and other teams to ensure seamless lease administration processes, and provide guidance as needed.</li><li>
Exercise proper judgment in resolving issues, recommend policy updates, and participate in strategic planning related to lease management.</li><li>
Generate regular reports on lease performance, financial obligations, and portfolio metrics.</li><li>
Operate or review SOX controls, and assist in lease related audits and compliance reviews, identifying and addressing discrepancies.</li><li>
Coordinate the execution of new leases, renewals, terminations, and amendments.</li><li>
Review and prepare payment schedules, one-time payments regarding property tax management, and recurring rent payments including operation charges, reconciliations, rent/CPI increases, and any other charges to rent due to expansions, reductions and terminations.</li><li>
Leverage lease administration technology, including creating dashboards, analytics, and reports to monitor portfolio performance.</li><li>
Build and maintain positive relationships with internal Real Estate and Facilities teams, as well as external partners.</li><li>
Lead by example and model behaviors to achieve team and department goals, while influencing others to embrace a different point of view while being guided by policies and department plans.</li></ul><h2 class="jobSectionHeader">
Preferred Education and experience</h2><ul><li>
At least 3+ years of experience, with a proven track record in lease administration, real estate, or property management.</li><li>
Experience managing lease administration operations and real estate finance a plus.</li><li>
Familiar with SOX Compliance requirements regarding lease administration.</li><li>
Bachelor&rsquo;s degree in Real Estate, Business Administration, Finance, or a related field.</li><li>
Familiarity with accounting principles related to lease administration, such as ASC 842</li><li>
Strong understanding of lease agreements, legal terms, and real estate practices.</li><li>
Exceptional attention to detail and accuracy in data management.</li><li>
Proficiency in lease administration software and tools, including experience with CoStar and Lucernex.</li><li>
Excellent organizational, analytical, and problem-solving skills.</li><li>
Strong communication and interpersonal skills to collaborate with diverse interested parties.</li><li>
Ability to manage multiple tasks and priorities in a fast-paced environment.</li><li>
Strong technical skills for data reporting and visualization, proficiency in Excel, and basic Power BI knowledge.</li></ul>
At Ferguson, we care for each other. We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our associates. Our competitive offering not only includes benefits like health, dental, vision, paid time off, life insurance and a 401(k) with a company match, but our associates also enjoy additional meaningful and inclusive enhancements that are adaptable to their diverse situations and needs, including mental health coverage, gender affirming and family building benefits, paid parental leave, associate discounts, community involvement opportunities and more!<ul><li></li></ul>
Pay Range:<ul><li></li></ul>
$5,125.00 - $8,200.00<ul><li></li></ul>
Estimated Ranges displayed are Monthly for Salaried roles OR Hourly for all other roles.<ul><li></li></ul>
This role is Bonus or Incentive Plan eligible.<ul><li></li></ul>
Ferguson complies with all wage regulations. The starting wage may be higher in certain locations based on local or state wage requirements.<ul><li></li></ul>
The Company is an equal opportunity employer as well as a government contractor that shall abide by the requirements of 41 CFR 60-300.5(a), which prohibits discrimination against qualified protected Veterans and the requirements of 41 CFR 60-741.5(A), which prohibits discrimination against qualified individuals on the basis of disability.
Ferguson Enterprises, LLC. is an equal employment employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.
Equal Employment Opportunity and Reasonable Accommodation Information</div>

Senior Lease Administrator -Corporate Real Estate & Facilities

CityLand Group

We are seeking a meticulous and highly organized Commercial Leasing Coordinator to join our dynamic property management team. The ideal candidate will be responsible for managing the end-to-end commercial leasing cycle, from initial inquiry to tenant handover. A critical component of this role is the ability to independently draft and manage lease agreements while ensuring full compliance with Dubai Land Department (DLD) and other governmental regulations. The successful candidate must have hands-on experience with the DLD portal, Ejari system, and the complete rental contract registration process.Key Responsibilities and Duties1. Lease Administration &amp; Documentation:Draft, review, and prepare commercial lease agreements, addendums, renewal letters, termination notices, and other related legal documents with a high degree of accuracy.Ensure all leasing documentation is in full compliance with the latest regulations set forth by the Dubai Land Department (DLD), RERA, and Dubai Municipality.Manage the entire Ejari registration process, including preparing and uploading required documents to the DLD portal, generating official Ejari certificates, and resolving any related issues.Handle the complete registration of rental agreements with the DLD and Dubai Municipality, ensuring all procedural requirements are met in a timely manner.Prepare and process No Objection Certificates (NOCs) for fit-outs, modifications, and other tenant requests.2. DLD &amp; Regulatory Compliance:Serve as the primary expert on DLD portal operations for all commercial leasing functions.Maintain an up-to-date and thorough understanding of Dubai&rsquo;s rental laws and regulations, particularly concerning commercial properties.Ensure all commercial properties and lease contracts in the portfolio are compliant with governmental and authority requirements.3. Tenant &amp; Stakeholder Coordination:Act as the main point of contact for prospective and existing tenants regarding leasing inquiries, contract negotiations, and documentation.Coordinate with legal, finance, and facilities management teams to ensure a seamless and efficient leasing process from start to finish.Liaise with real estate agents and brokers, providing them with accurate information, necessary documentation, and support.Facilitate the tenant move-in and move-out process, including inspections and handover procedures.4. Reporting &amp; Database Management:Maintain a precise and up-to-date database of all lease agreements, tracking key dates such as lease commencement, expiry, renewal notice periods, and rent reviews.Prepare and generate regular reports on leasing activity, vacancy rates, rental income, and tenancy schedules for management review.Ensure a systematic and organized filing system for all physical and digital leasing records.Required Qualifications &amp; SkillsExperience: A minimum of 3 years of direct experience in a leasing coordinator, leasing administrator, or property paralegal role within the Dubai real estate market.DLD &amp; Ejari Proficiency: Mandatory hands-on experience and proven proficiency in using the Dubai Land Department (DLD) portal and the Ejari system to register contracts and issue certificates.Legal Knowledge: Strong foundational knowledge of Dubai's real estate laws, rental dispute settlement procedures, and the legal framework governing commercial leases.Contract Drafting: Demonstrable experience and skill in drafting and reviewing commercial lease agreements and related legal documents.Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook). Experience with property management software (e.g., Yardi, MRI, Propspace) is a significant advantage.Communication: Excellent verbal and written communication skills in English. Proficiency in Arabic is a strong plus.Organizational Skills: Exceptional organizational, time-management, and multitasking abilities with a keen eye for detail.Interpersonal Skills: A proactive, client-focused attitude with the ability to work independently and as part of a team.Educational BackgroundBachelor&rsquo;s degree in Business Administration, Law, Real Estate, or a related field is highly preferred.نوع الوظيفة: دوام كاملالراتب المدفوع: AED٥٬٠٠٠٫٠٠&nbsp;لكل شهر

Senior Commercial Leasing Admin

Calendar Holdings LLC

<div>Who We Are
Go! Retail Group, based in Austin, Texas, is a national specialty retailer and the parent company to several iconic retail brands, including Go! Toys, Toys&ldquo;R&rdquo;Us, Babies&ldquo;R&rdquo;Us, Attic Salt, Wonder World, and other global brands. We are the world&rsquo;s largest operator of holiday pop-up stores, operating hundreds of locations in malls, outlets, shopping centers, and lifestyle centers across the United States.
What We Are Looking For
We are seeking a Real Estate Administrator to join our team. This position reports directly to the Vice President of Real Estate and works closely with a highly collaborative team of professionals. The role requires daily communication with the VP of Real Estate and cross-functional collaboration to support the overall business by ensuring all real estate services and processes are executed efficiently and accurately.
Special Note: This is not a leasing agent role. This is an administrative position designed for a highly organized professional who can manage processes and workflows related to lease documentation, rent payments, and extensive Excel spreadsheet reporting, with exceptional attention to detail.
The successful candidate will demonstrate strong organizational skills, excellent written and verbal communication abilities, meticulous attention to detail, and a positive, can-do attitude with a good sense of humor.
Position Overview
This role provides administrative and clerical support to the Real Estate Department. The Real Estate Administrator oversees the timely processing of real estate functions, including deal sheets, lease agreements, rent payments, invoices, and reporting, to ensure departmental efficiency and achievement of company goals. The ideal candidate is proactive, solution-oriented, and an effective communicator.
Essential Functions<ul><li>
Provide administrative support to the Vice President of Real Estate, Lease Manager, and Real Estate team to maintain departmental efficiency and coordinate with other departments.</li><li>
Submit deal sheets to the CEO for approval.</li><li>
Enter LFS documentation and respond to inquiries from the CEO and VP; contact Operations for feedback on locations and malls.</li><li>
Manage the lease administration process from start to finish:
<div><ul><li>Log receipt of leases.</li></ul>
<ul><li>Review lease documents and request revisions as needed.</li></ul>
<ul><li>Process lease agreement packets.</li></ul>
<ul><li>Track lease agreements (LA), Certificates of Insurance (COI), and related materials for return to malls and developers.</li></ul>
<ul><li>Ensure timely execution by the VP of Real Estate.</li></ul>
<ul><li>Return fully executed lease agreements to landlords.</li></ul>
<ul><li>Enter rent payments.</li></ul>
<ul><li>Review, track, and properly file fully executed leases.</li></ul>
</div></li><li>Process invoices and rent payments accurately and timely; assist with year-end sales reporting.</li><li>
Negotiate onsite mall storage agreements and process related lease documentation.</li><li>
Issue Certificates of Insurance.</li><li>
Maintain files (hard copy and electronic) for leases and related documents.</li><li>
Create and maintain reports using Excel.</li><li>
Maintain strong landlord relationships with developers and mall management.</li><li>
Maintain the office database with mall and developer contact information; set up logins and passwords for mall/developer access to SRV Exchange.</li><li>
Maintain Real Estate department reporting files; create Excel reports to analyze business performance for the VP and Leasing Manager; prepare annual fiscal year sales recaps and annual sales reporting to malls; develop new reports as needed.</li><li>
Organize lease processing according to Production Board priorities and departmental goals.</li><li>
Serve as liaison between Store Operations and Real Estate to process storage requests: confirm availability, negotiate rates, submit for approval, process lease agreements, track documentation, and maintain files.</li><li>
Work occasional overtime as needed.</li></ul>
Qualifications / Basic Requirements<ul><li>
1+ years of related administrative experience.</li><li>
Ability to read and comprehend basic lease documents.</li><li>
Excellent record-keeping and organizational skills.</li><li>
Strong verbal and written communication skills.</li><li>
Strong time management skills with the ability to prioritize and meet tight deadlines.</li><li>
Ability to multi-task while maintaining a high level of accuracy.</li><li>
Strong decision-making and problem-solving skills.</li><li>
Meticulous attention to detail.</li><li>
Basic accounts payable knowledge.</li><li>
Strong analytical skills.</li><li>
High sense of urgency and accountability.</li><li>
Advanced computer skills, including Microsoft Office (Excel, Word, Outlook); data entry and data processing experience required. (Training provided for in-house systems.)</li><li>
Excellent interpersonal skills.</li><li>
Ability to thrive in a fast-paced, team-oriented environment.</li><li>
High ethical standards and professional integrity.</li></ul>
Benefits &amp; Perks<ul><li>
Medical, Dental, Vision, Life Insurance</li><li>
Short-Term and Long-Term Disability</li><li>
Employee Assistance Program (EAP)</li><li>
Bonus opportunities</li><li>
Strong 401(k) match</li><li>
Generous PTO program</li><li>
Birthday Day Off</li><li>
Paid Maternity Leave</li><li>
Relaxed dress code</li><li>
Company events and additional fun perks</li><li>
Collaborative, open-door, team-oriented environment</li><li>
A supportive workplace where you can build and grow your career</li></ul>
This job description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualification may vary based on assignment.
Go! Calendar Holdings, LLC is an equal opportunity employer and does not discriminate against individuals on the basis of race, gender, age, national origin, religion, marital status, veteran status, or sexual orientation.</div>

Real Estate Administrator

Americana Restaurants

<div>
 
 
 About the Company
 
 
 
 The Senior Lease Admin responsible of Maintaining the lease administration function in the applicable Market. and support function to the Real Estate team to manage effective controls, data accuracy &amp; tracking, maintaining an effective audit trail and effective lease signing aligned with Americana standards &amp; policies to meet the department goals.
 
 
 
 
 
 
 About the Role
 
 
 
 Responsibilities: Monitor and track the status of lease signing reported pipeline and forecasted signings monthly. Manage and monitor day-to-day activities within geographical area that supports the operations of the Portfolio Lease Administration Service Line.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Process Lease signing as per organizational objectives, &amp; SOP
 </li>
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 Monitor and track the status of lease signing reported pipeline and forecasted signings monthly.
 </li>
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 Monitor day-to-day activities within geographical area that supports the operations of the Portfolio Lease Administration Service Line
 </li>
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 Follow up with the Landlord on the executed lease agreement &amp; required official documentation in a timely manner
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 Demonstrate initiative and reflect a sense of urgency in daily duties by meeting or improving upon deadlines
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 Track critical dates (renewal options, kickouts, rights to terminate and expirations) for existing stores and generate and maintain several reports and weekly updates with respect to same.
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 Recommend new approaches, policies, and procedures to effect continual improvements in efficiency of services performed
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 Ensure Americana standards are implemented, met, and maintained
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 Closely track and provide updates to the plan for securing NSOs.
 </li>
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 Provide timely and accurate documentation and reporting
 </li>
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 Collaborate on high profile projects that will require special attention and reporting
 </li>
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 Draft and/or review lease amendments and termination agreements with respect to existing stores.
 </li>
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 Ensured all lease agreements complied with Desired Lease Conditions (DLCs) set by the company by conducting detailed contract reviews and coordinating with Legal.
 </li>
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 Identified and recommended amendments to contracts that posed compliance or financial risks.
 </li>
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 Streamlined documentation through assigned System, making all leases transparent, traceable, and audit ready.
 </li>
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 Update all related trackers needed by Administration Management.
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 Collaborated with real estate and finance teams to strengthen contract alignment and operational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 University Degree is mandatory.
 </li>
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 Knowledge of Word, Excel, Access, and Power Point is essential3-5 years&rsquo; experience &ldquo;Prior leasing experience in tenant‑side, Knowledge of legal terms &amp; language of the lease.
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 Knowledge of legal terms &amp; language of the lease.
 </li>
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 Experience of extensive Real Estate System Implementation projects.
 </li>
 </ul>
 
 
 
 
 
 Job Specific Skills
 
 
 <ul>
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 Excellent quality checking &amp; compliance skills
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 Ability to plan, organize and adapt in various situations to meet business objectives
 </li>
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 Experience of ERP, CRM, TANGO, Real Estate System Implementation lease life cycle
 </li>
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 Strong analytical abilities
 </li>
 </ul>
 
 
 
 
 We are committed to diversity and inclusivity in our hiring practices.
 
</div>

Assistant Manager Lease Admin

Baldwin Brothers, Inc

Baldwin Brothers, Inc., an Erie-based national real estate company, has immediate need for a full-time Commercial Lease Specialist/Legal Assistant as lease administration manager. Responsibilities include lease review, notices, legal correspondence, lease interpretation and compliance. Two years' experience required proficient in Adobe, Excel and Word programs. Paralegal degree not necessary.Job Type: Full-timePay: $22.00 - $25.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Microsoft Excel: 2 years (Required)</li><li>Interpretation: 2 years (Required)</li><li>Legal drafting: 2 years (Required)</li><li>Math: 2 years (Required)</li></ul>Work Location: In person

Commercial Lease Specialist/Legal Assistant

The Horses Delivery Services

Job Summary We are seeking a highly organized and detail-oriented Real Estate Administrator to support the daily operations of our real estate office in Ras Al Khaimah. The ideal candidate will handle property listings, documentation, client coordination, and ensure smooth administrative processes in compliance with UAE regulations.Key Responsibilities<ul><li>Manage and update property details.</li><li>Prepare tenancy contracts, addendums, and related documentation.</li><li>Handle lease renewals and coordinate move-in/move-out procedures.</li><li>Assist with municipality-related registrations.</li><li>Coordinate with tenants, and agents for property-related matters.</li><li>Track rental payments, cheques, and due dates.</li><li>Maintain accurate records of properties, clients, and transactions.</li><li>Respond to client inquiries via phone, email, and walk-ins.</li><li>Schedule property viewings and meetings.</li><li>Ensure compliance with local real estate regulations in Ras Al Khaimah</li></ul>Requirements<ul><li>Proven experience as a Real Estate Administrator or similar role.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent communication skills in English (Arabic is an advantage)</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>High attention to detail and ability to work under pressure</li></ul>Salary NegotiableBenefits Visa, medical insurance, and other benefits as per UAE labor law.Job Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Administrative Assistant - Real Estate

Levante Holding

<div>
 
 Job Title: Property Management Specialist
 
 
 
 Location:
 
 Qatar
 
 
 Experience Required:
 
 Minimum 4+ years in property management within the real estate sector in Qatar
 
 
 Job Summary
 
 
 The Property Management Specialist will be responsible for managing residential and/or commercial properties, ensuring smooth operations, tenant satisfaction, and optimal property performance. The role involves handling tenant relations, lease administration, maintenance coordination, and ensuring compliance with local regulations and company policies.
 
 
 
 Key Responsibilities
 
 
 
 Property Operations
 
 
 
 <ul>
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 Oversee day-to-day operations of assigned residential and/or commercial properties.
 
 
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 Ensure properties are well-maintained, operational, and compliant with safety standards.
 
 
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 Coordinate with facility management and maintenance teams for repairs and upkeep.
 
 
 </li>
 </ul>
 
 
 Tenant &amp; Lease Management
 
 
 
 <ul>
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 Manage tenant inquiries, requests, and complaints in a professional and timely manner.
 
 
 </li>
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 Handle lease administration including renewals, terminations, and amendments.
 
 
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 Conduct property inspections before tenant move-in and after move-out.
 
 
 </li>
 </ul>
 
 
 Financial &amp; Administrative Management
 
 
 
 <ul>
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 Monitor rental payments and coordinate with the finance team for collections and reporting.
 
 
 </li>
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 Maintain accurate tenant records, lease documents, and property files.
 
 
 </li>
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 Assist in preparing property budgets and expense tracking.
 
 
 </li>
 </ul>
 
 
 Vendor &amp; Contractor Coordination
 
 
 
 <ul>
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 Liaise with contractors, vendors, and service providers for maintenance and services.
 
 
 </li>
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 Ensure work quality, cost control, and timely completion of services.
 
 
 </li>
 </ul>
 
 
 Reporting &amp; Compliance
 
 
 
 <ul>
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 Prepare periodic reports on property performance, occupancy rates, and tenant issues.
 
 
 </li>
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 Ensure compliance with Qatar real estate laws, company policies, and lease agreements.
 
 
 </li>
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 Support property audits and documentation processes.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 Qualifications
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration, Real Estate, Property Management, or related field.
 
 
 </li>
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 Minimum
 
 4 years of experience in property management within Qatar&rsquo;s real estate sector
 
 .
 
 
 </li>
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 Strong knowledge of property leasing, tenant management, and maintenance coordination.
 
 
 </li>
 <li>
 
 Familiarity with property management systems and MS Office.
 
 
 </li>
 </ul>
</div>

Property Management Specialist

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