lease coordinator

NAI Hallmark

<div>Description: 
The Lease Administrator is responsible for all aspects of a leased portfolio of outpatient clinics, home health administrative offices, and all other business line leases. The Lease Administrator will be responsible for all phases of hard and soft lease files for a leased portfolio, including reviewing and monitoring leases prior to execution and throughout the lease term, monitoring critical dates, and tracking maintenance requests. This individual is also responsible for transaction coordination, including site selection, document and contract processing, lease compliance review, lease accounting support, abstracting lease documentation information and providing administration services to client&rsquo;s locations.
Essential Functions<ul><li>
Abstract, import and maintain leases into Lease Administration Database (ProLease) which includes monitoring all key lease portfolio dates, such as possession, commencement, expiration and option renewals.</li><li>
Manage the payable functions for leased and owned properties; reviewing and processing rental expenses, such as operating costs, utilities, CAM and property taxes, to identify potential cost savings.</li><li>
Support brokerage team in evaluation of lease extension requirements, all phases of new site selection, or relocation requirements</li><li>
Under supervision of counsel when appropriate, review, draft and coordinate lease documents, estoppels, SNDAs, landlord consents, certificate of insurance, maintenance or construction contracts, waivers and correspondence</li><li>
Support clinic manager&rsquo;s requests for maintenance and repairs; communicate help requests to the facilities management team</li><li>
Prepare and follow a continual audit schedule for all existing lease documents in the portfolio. Follow up with property management on any related action items.
</li><li>Prepare a rent increase report monthly and work with accounting to ensure that rent increases are fulfilled, operating expenses are up-to-date, accounts are current, no late fees are assessed, rent commencement dates are observed, and lease payments cease for terminations</li><li>
Compile necessary documentation for tenant improvement allowance requests</li><li>
Review leases to understand and communicate tenant responsibility at move in and move out</li><li>
Review and prepare for execution and distribution, leases and exhibits to proper parties.
</li><li>Ensure that all leases are compliant with client&rsquo;s industry regulations</li><li>
Track certificates of insurance and maintain current certificates across the portfolio</li><li>
Conduct regular lease administration meetings, keeping the client informed of status on any building issues, renewals, new leases, and prepare agendas for all meetings
</li><li>Coordinate signage and construction plan approvals with landlords</li><li>
Maintain client&rsquo;s digital and hard copies of all lease-related files and documents
</li><li>Update Lease Administration Database regularly with updated operating expense amounts, contact information, and key performance indicators of the location</li><li>
Read and correctly interpret lease terms</li><li>
Assist with necessary rent expense forecasting for budgeting on an annual basis</li><li>
Read, comment, and review new leases against a critical lease items checklist</li></ul>
Requirements:

 Required:<ul><li>
Bachelor&rsquo;s degree or equivalent work experience</li><li>
Intermediate level proficiency with Microsoft Office, Word, and Excel</li><li>
Organized and task oriented</li></ul>
Preferred:<ul><li>
Experience in any of the following fields preferred: Real Estate, Finance, Accounting, or Legal/Paralegal</li><li>
3+ years of commercial real estate and lease abstraction experience preferred</li><li>
Experience reading commercial real estate leases</li><li>
Strong working knowledge of the Internet and Microsoft Office Applications, specifically Word, Excel, and PowerPoint</li></ul></div>

Lease Administrator

Drucker and Falk, LLC

<div>DRUCKER + FALK
The Lease Administrator should have the ability to perform multiple duties, such as being able to handle confidential materials, correspondence, memos, reports and presentations, maintaining filing system, preparing for meetings. The ideal applicant should be proficient in Microsoft Outlook Word and Excel, Yardi, excellent grammar and editing skills, and should also be able to work independently or as part of a team.
 The Lease Administrator is responsible for maintaining and updating all lease-related documentation; ensuring the accuracy of tenant leases; tracking critical dates; and generating reports, as required.
Essential Duties and Responsibilities include the following.<ul><li>
Directs preparation of records such as agenda, notices, minutes, and resolutions for association meetings.</li><li>
Acts as custodian of corporate documents and records.</li><li>
Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.</li><li>
Update lease tracking system providing changes to lease terms, rents, renewal dates, options, etc.</li><li>
Review and abstract documents and enter all information into software system.</li><li>
Maintain lease document log showing receipt, execution and mailing dates as well as missing document requests from landlords.</li><li>
Basic knowledge of various functions within property management &ndash; i.e. taxation, building management, provincial requirements.</li><li>
Strong analytical skills &ndash; ability to consider the legal, business and monetary implications related to lease contents.</li><li>
Preparation of lease documents, SNDA agreements, Estoppel Certificates, etc.</li><li>
Generate &quot;options&quot; and &quot;expirations&quot; reports on a quarterly basis or as needed.</li><li>
Review, negotiate and abstract leases.</li><li>
Monitor lease expirations and options for lease renewal.</li><li>
Generate rent increases</li><li>
Maintain all store lease files and records including corporate original lease file and electronic lease database.</li><li>
Creates and maintains database and spreadsheet files.</li><li>
Prepare any deposits for all property fiduciary accounts held by each code and post to computer system.</li><li>
Maintain fiduciary deposit folder for each month.</li><li>
Process month end reports and check for accuracy.</li><li>
Other duties as assigned.</li></ul> 
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Oral Communication - Participates in meetings. Possess excellent oral communication skills.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Organizational Support - Follows Drucker &amp; Falk, LLC, policies and procedures; Completes administrative tasks correctly and on time; Supports Drucker &amp; Falk, LLC, organization&rsquo;s goals and values.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks.
Professionalism - Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor's degree (B. A.) from four year college or university; or at least three years related experience and/or training; or equivalent combination of education and experience.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Benefits: Competitive Benefits to include Health, Dental, Life, 401K, Employees Assistance Program, Long Term Disability, Vacation and Sick Leave. 
EOE/Drug Free Workplace</div>

Lease Administrator-Commercial Management

DP World

<div><div><div><div><div><div>RENEWAL:
1. Prepares the lease renewal agreement for National Industries Park (NIP) and ensure all process are completed
2. Receive and verify the documents submitted by the customer for lease renewal and ensure all the requirements are fulfilled for Lease Renewal / Rent Review / Amendment.
3. Seek approval from Head of Section to complete the critical transactions.
4. Approve / Export the invoices related to the lease rent for NIP customers on monthly basis.
5. Initiate renewals for all facilities and Rent Reviews for NIP customers.
6. Respond to all inquiries and provide clarifications / follows up raised by the customers or any internal departments.
7. Receive and process all refund requests submitted by the customers
8. Process customer request for lease attestation.
9. Liaise with internal departments for any special arrangements (example temporary plots, addendums) with the customers to ensure facilities are leased as per plan.
10. To meet with the prospects and provide them with necessary information related to lease services.
TERMINATION:
11. Receives and verify the document submitted by the customer for lease /company termination and ensure all the requirements are fulfilled.
12. To meet with the prospects and provide them with necessary information related to Lease/company termination and Legal cases.
13. Review and process the expired Lease &amp; License list on monthly basis and forward it to Legal department for all NIP companies.
14. Check with Head of Section for cases that requires legal actions and forward to Legal Department.
15. Process the termination of all exiting company and ensure timely and accurate completion of the transaction and review the liquidation reports.
16. Coordinate with internal departments for any outstanding payment or facility allocation status or termination for taking over.
17. Liaise with internal department to prepare and calculate reinstatement package charges for all NIP customers.
18. Process and coordinate with various external entity to facilitate the closure of utilities of the exiting company. (Customs, RTA, Etisalat etc) 
 
 
</div></div> 
</div></div>#LI-RA1</div></div>

SENIOR EXECUTIVE - LEASING (Emirati Talent)

Hcm International

&gt; Manage the flow of all lease-related documents, maintain files to ensure that documentation is up to date at all times and prepare various lease supporting forms for management approval; distribute within Real Estate and Finance teams as required.&gt; Prepares timely and accurate reports from time-to-time be requested.&gt; Communicates and coordinates corrective systems actions which will involve either system enhancements, process changes, for continued efficient management of portfolio data.&gt; Liaise with respective departments to collect new building information, create the record in shared drive, PM system and Ejari portal.&gt; Check new lease hence Create the lease in system.&gt; Issue Ejari agreement, get it signed hence approve building access form.&gt; Generate Renewal batch, prepare renewal notices hence dispatch it to tenants.&gt; Renew leases in system and Ejari portal.&gt; Initiate unit vacating process, liaise with respective departments to receive documents hence arrange for SD refund.&gt; Create different kind of memos based on management request.&gt; Create legal memos, attach supporting documents &amp; hand it over to legal team.&gt; Handle legal cases closure and maintain legal records.&gt; Unresolved transactions or lease unprocessed due to lack of documents, erroneous cheques, unsigned contract for a long period etc&gt; System Errors.&gt; Ejari portal is down.Requirement:&gt; Bachelors degree in Commerce / Administration.&gt; Proficient in MS Office.&gt; Well versed with ERP systems.&gt; Minimum 2 years experience in a similar role.Job Type: Full-timePay: Rs120,000.00 - Rs170,000.00 per monthWork Location: In person

Leasing Administrator

Rocky Real Estate

Job SummaryThe Lease Renewal Executive is responsible for managing lease renewal processes, maintaining tenant relationships, and ensuring high renewal rates. The role involves coordinating with tenants, negotiating terms, preparing renewal documentation, and supporting occupancy and revenue targets.Key Responsibilities<ul><li>Proactively contact tenants regarding upcoming lease expirations.</li><li>Negotiate lease renewal terms in line with company policies.</li><li>Prepare and process lease renewal documentation and agreements.</li><li>Maintain accurate records of lease expiry dates and renewal status.</li><li>Coordinate with property management, legal, and finance teams.</li><li>Address tenant concerns and resolve issues to improve retention.</li><li>Track and report renewal rates, occupancy levels, and revenue forecasts.</li><li>Follow up on pending renewals and ensure timely closure.</li><li>Ensure compliance with company policies and local regulations.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field (preferred).</li><li>1&ndash;3 years of experience in leasing, property management, or real estate.</li><li>Strong negotiation and communication skills.</li><li>Proficiency in MS Office and CRM/property management systems.</li><li>Detail-oriented with strong organizational skills.</li></ul>Key Skills &amp; Competencies<ul><li>Negotiation &amp; persuasion</li><li>Relationship management</li><li>Customer service orientation</li><li>Time management</li><li>Problem-solving skills</li><li>Attention to detail</li></ul>Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>Real Estate: 1 year (Required)</li></ul>

Lease Renewal Executive

JLL supports the Whole You, personally and professionally.
 
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
 
Title - Lease Analyst
 
Business unit - JBS Lease Administration
 Location - Gurgaon
 
Reporting to - Assistant Manager / Senior Lease Analyst (Team Lead)
 
Key stakeholders - Internal Stake Holders
 
Direct reports - Nil
 
Duties & responsibilities
 To abstract critical and key information from leases and other contract
 documentation;
 To transfer or abstract information into various lease and portfolio database systems;
 To Cross Check and verify Abstracts and System Data;
 To verify and review System Reports and System Data for Accuracy and Completeness;
 To perform Lease Document Matching and Review for completeness to be able to Abstract;
 Accurately record Lease Documents information into Master Document Control Log / Document Trackers
 Work closely with internal Stakeholders to resolve Document/Abstraction related queries
 
Other required tasks may include;
 Assisting with Database Report preparation and circulation;
 Sourcing documents and portfolio information;
 Recording received documentation and information;
 Identifying queries, data gaps and missing information;
 Work closely with the Compliance Team to remediate any Audit Anomalies;
 To perform Compliance Required Activities
 
Performance objectives
 Ensure the agreed KPI’s (Productivity, Quality and Turn Around Time) are met;
 Where Database Reporting is to be done; ensure the agreed Reporting KPI’s are met;
 Provide excellent service to Internal Stake Holders
 
Key skills
 Sound computer skills in Microsoft Office (MS Excel, Outlook)
 Excellent Typing speed will be preferred
 Excellent Verbal and Written Communication Skills
 Strong organizational and interpersonal skills
 Flexibility/Adaptability: Readiness to change, receptivity to new ideas
 Should be able to deal with day to day stress and effectively manage self and other emotions
 Able to provide solutions and strategies for client needs and concerns when required
 Attention to details, high on Workplace Ethics and Integrity
 Innovative thinking
 Interest in Reading, strong comprehension and paraphrasing skills
 Self-motivated and a strong team player
 
Employee specification
 Graduate in any stream (English (H), Political Science (H) will be preferred)
 0-3 years relevant/corporate work experience
 Knowledge of real estate leases would be an added advantage
 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
 
Personalized benefits that support personal well-being and growth:
 
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
 
About JLL –
 
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
 
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
 
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Senior Lease Analyst - Database Management

ALDAR

<div>
 
 
 Join Aldar Retail Management &ndash; Where Talent Meets Opportunity!
 
 
 
 
 
 
 At
 
 Aldar Retail Management
 
 , we&rsquo;re shaping the future of retail across the UAE. From managing vibrant F&amp;B destinations to delivering world-class shopping experiences, we&rsquo;re redefining how communities connect, shop, and thrive.
 
 
 Our people are at the heart of everything we do - driven by collaboration, excellence, and innovation. If you&rsquo;re ready to bring your expertise to a dynamic organization, a forward-thinking team and make an impact in one of the region&rsquo;s leading retail environments,
 
 this is your opportunity to be part of something extraordinary.
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 The role of the Delivery Manager is for the efficient management of the tenant, the tenants design and construction teams throughout all phases of the retail delivery process. Ensuring adherence of design and construction as per the criteria manuals, and compliance to all relevant local statutory approvals. Achieve on time completion and opening of all allocated units, being proactive and using all available resources. Actively manages all aspects of fit- out works and connection to Mall services.
 
 
 
 
 
 
 Roles and Responsibilities:
 
 
 <ul>
 <li>
 Must be multidisciplined in retail knowledge, project management and construction management.
 </li>
 <li>
 Point of Contact for Landlord, Tenants, Contractors and other Project Stakeholders for tenancy related delivery works.
 </li>
 <li>
 Prepare and issue the Retail Delivery milestones in accordance with the NTC
 </li>
 <li>
 Support the Review of Architectural and MEP Drawings based on Landlord/Authorities Regulations in accordance with agreed lease timelines.
 </li>
 <li>
 Establishing and implementing the leasing and retail delivery strategy throughout the Project.
 </li>
 <li>
 Establish and maintain positive relationships with all stakeholders throughout the retail delivery process
 </li>
 <li>
 Manage all documentation and technical records required for closing out the project as per the approved RD&amp;D policy and procedures.
 </li>
 <li>
 Support in preparation of Lease Outline Drawings (LOD).
 </li>
 <li>
 Support in preparation of Tenant Fit-Out and logistic Manuals.
 </li>
 <li>
 Facilitate on-site tenants fit-out/services and co-ordination by working with the tenant&rsquo;s project team to ensure the overall project progress as per the agreed milestones.
 </li>
 <li>
 Equips stakeholders with all required documentation and responds to all queries and requests for information promptly.
 </li>
 <li>
 Verifies compliance of on-site build to approved architectural and MEP designs.
 </li>
 <li>
 Direct and monitor issues related to tenants fit-out to ensure that they are in compliance with the Mall&rsquo;s criteria and local statutory rules and regulations.
 </li>
 <li>
 Knowledge and understanding of local authority approval processes and requirements.
 </li>
 <li>
 Collates all required documentation for tenant variation requests.
 </li>
 <li>
 Perform other related duties or assignments as required &amp; directed.
 </li>
 </ul>
 
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 BSc in Architect/Interior Architect/Interior Designer/Civil Engineer/Mechanical Engineer.
 </li>
 <li>
 Occupational Health and Safety discipline and an international sustainability system are highly desirable.
 </li>
 <li>
 Project Management skills
 </li>
 </ul>
 
 
 
 
 
 Experience and Skills:
 
 
 <ul>
 <li>
 8-10 years of professional experience with at least 3 years in a similar capacity, preferably within the Real Estate industry.
 </li>
 <li>
 Role with Landlord/Tenant Developer experience is mandatory
 </li>
 <li>
 Knowledge of contracting, negotiating, and change management.
 </li>
 </ul>
 
 
</div>

Delivery Manager - Aldar Retail Management

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