lease manager

Installed Building Products

<div><h6 class="jobSectionHeader">Compensation range: $55,000&ndash;$66,000 annually, based on experience.</h6> 

<h5 class="jobSectionHeader"> 
The primary duties include lease administration and providing support to our branches in maintaining the real estate portfolio by analyzing market data and lease transactions to support business needs. Additionally, this position will maintain a master lease database and provide various management reports.</h5> 

<h5 class="jobSectionHeader">
Real Estate Strategy and Portfolio Management:</h5>
<ul><li>Oversee the company&rsquo;s portfolio of properties (office, industrial, residential, etc.).</li>
<li>Maintain a detailed tracker of all active deals, ensuring all key dates relating to lease terms are met.
</li><li>Analyze and model financial components of a lease agreement to present to management.</li>
</ul><h5 class="jobSectionHeader">Lease Management and Negotiation:</h5>
<ul><li>Assist with negotiating lease agreements, renewals, and amendments to achieve favorable terms for the organization.</li>
<li>Work closely with legal teams to ensure all lease documents comply with company policies and local laws.</li>
<li>Oversee lease administration and maintain accurate lease files and records.</li>
<li>Work closely with the accounting team to ensure timely and accurate payment of lease obligations.</li>
</ul><h5 class="jobSectionHeader">Facilities Management:</h5>
<ul><li><h5 class="jobSectionHeader">Coordinate with branches to ensure that they have policies and procedures in place to ensure that they are meeting company standards as well as lease requirements relating to building maintenance and repairs.</h5>
</li></ul><h5 class="jobSectionHeader">Market Research and Risk Management</h5>
<ul><li>Stay up to date on real estate market trends, local laws, and potential investment opportunities</li>
<li>Evaluate risks associated with real estate decisions, including market volatility, zoning laws, and long-term company growth</li>
<li>Analyze market data, including availability and comparable reports, to determine market rates nationwide.</li>
</ul><h5 class="jobSectionHeader">Qualifications:</h5>
<ul><li>A bachelor&rsquo;s degree in real estate, business, finance, or a related field is preferred.</li>
<li>Strong attention to detail and ability to work with numerical and written information.</li>
<li>Ability to understand real estate lease agreements and real estate transactions.</li>
<li>Proficiency with Microsoft Office tools, especially Excel.</li>
<li>Willingness to learn corporate real estate management software (e.g. Lease Harbor, MRI, CoStar).</li>
<li>Strong communication skills and the ability to work effectively with team members across departments</li></ul> 

<h5 class="jobSectionHeader">
Physical Demands: 
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. The ability to lift light to moderate weight and engage in activities such as sitting for extended periods to complete computer tasks, as well as occasional lifting, standing, bending, or reaching, is required.</h5><h5 class="jobSectionHeader"> 
 
Why we love it here: 
At IBP, we invest in all of our employees. That means robust benefits (medical, dental, vision, short- and long-term disability, accident, and critical illness, company-paid life, and retirement plans), paid time off, and the IBP Foundation, which offers scholarships, emergency assistance, and volunteer matching for everyone in the IBP family. We pride ourselves on supporting our teammates&rsquo; quest for additional training and certifications outside of what we provide by paying for those opportunities.</h5>
EEO Statement: 
IBP is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.</div>

Real Estate Analyst

CityLand Group

We are seeking a meticulous and highly organized Commercial Leasing Coordinator to join our dynamic property management team. The ideal candidate will be responsible for managing the end-to-end commercial leasing cycle, from initial inquiry to tenant handover. A critical component of this role is the ability to independently draft and manage lease agreements while ensuring full compliance with Dubai Land Department (DLD) and other governmental regulations. The successful candidate must have hands-on experience with the DLD portal, Ejari system, and the complete rental contract registration process.Key Responsibilities and Duties1. Lease Administration &amp; Documentation:Draft, review, and prepare commercial lease agreements, addendums, renewal letters, termination notices, and other related legal documents with a high degree of accuracy.Ensure all leasing documentation is in full compliance with the latest regulations set forth by the Dubai Land Department (DLD), RERA, and Dubai Municipality.Manage the entire Ejari registration process, including preparing and uploading required documents to the DLD portal, generating official Ejari certificates, and resolving any related issues.Handle the complete registration of rental agreements with the DLD and Dubai Municipality, ensuring all procedural requirements are met in a timely manner.Prepare and process No Objection Certificates (NOCs) for fit-outs, modifications, and other tenant requests.2. DLD &amp; Regulatory Compliance:Serve as the primary expert on DLD portal operations for all commercial leasing functions.Maintain an up-to-date and thorough understanding of Dubai&rsquo;s rental laws and regulations, particularly concerning commercial properties.Ensure all commercial properties and lease contracts in the portfolio are compliant with governmental and authority requirements.3. Tenant &amp; Stakeholder Coordination:Act as the main point of contact for prospective and existing tenants regarding leasing inquiries, contract negotiations, and documentation.Coordinate with legal, finance, and facilities management teams to ensure a seamless and efficient leasing process from start to finish.Liaise with real estate agents and brokers, providing them with accurate information, necessary documentation, and support.Facilitate the tenant move-in and move-out process, including inspections and handover procedures.4. Reporting &amp; Database Management:Maintain a precise and up-to-date database of all lease agreements, tracking key dates such as lease commencement, expiry, renewal notice periods, and rent reviews.Prepare and generate regular reports on leasing activity, vacancy rates, rental income, and tenancy schedules for management review.Ensure a systematic and organized filing system for all physical and digital leasing records.Required Qualifications &amp; SkillsExperience: A minimum of 3 years of direct experience in a leasing coordinator, leasing administrator, or property paralegal role within the Dubai real estate market.DLD &amp; Ejari Proficiency: Mandatory hands-on experience and proven proficiency in using the Dubai Land Department (DLD) portal and the Ejari system to register contracts and issue certificates.Legal Knowledge: Strong foundational knowledge of Dubai's real estate laws, rental dispute settlement procedures, and the legal framework governing commercial leases.Contract Drafting: Demonstrable experience and skill in drafting and reviewing commercial lease agreements and related legal documents.Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook). Experience with property management software (e.g., Yardi, MRI, Propspace) is a significant advantage.Communication: Excellent verbal and written communication skills in English. Proficiency in Arabic is a strong plus.Organizational Skills: Exceptional organizational, time-management, and multitasking abilities with a keen eye for detail.Interpersonal Skills: A proactive, client-focused attitude with the ability to work independently and as part of a team.Educational BackgroundBachelor&rsquo;s degree in Business Administration, Law, Real Estate, or a related field is highly preferred.نوع الوظيفة: دوام كاملالراتب المدفوع: AED٥٬٠٠٠٫٠٠&nbsp;لكل شهر

Senior Commercial Leasing Admin

Supply Technologies LLC

<div>Job Duties:
<ul><li>Facilities Management: Oversee day-to-day operations and long-term maintenance of all corporate office and warehouse facilities to ensure safety, efficiency, and reliability.</li></ul>
<ul><li>Lease Management: Manage property leases, including negotiations, renewals, documentation, and compliance with lease terms.</li></ul>
<ul><li>Fleet &amp; Equipment Management: Provide strategic oversight of company-owned and leased fleets, including on-road vehicles (e.g., delivery trucks, service vehicles) and material handling equipment (e.g., forklifts, pallet jacks). Ensure assets are safe, compliant, and optimized for operational performance.</li></ul>
<ul><li>Vendor Management: Negotiate, manage, and evaluate contracts with external service providers, leasing partners, and equipment vendors to ensure service quality and cost effectiveness.</li></ul>
<ul><li>Budget Management: Develop, manage, and monitor facilities and fleet budgets, identifying opportunities for cost control and efficiency improvements.</li></ul>
<ul><li>Environmental Sustainability: Lead and promote sustainability initiatives across facilities, including energy efficiency, waste reduction, and responsible resource utilization.</li></ul>
<ul><li>Regulatory Compliance: Ensure all facilities and assets comply with applicable local, state, and federal regulations, including health, safety, and environmental standards.</li></ul>
<ul><li>Project Management: Lead facilities-related projects such as renovations, relocations, equipment upgrades, and new site development.</li></ul>
<ul><li>Emergency Preparedness: Develop, implement, and maintain emergency response and business continuity plans to protect employees and assets.</li></ul>
<ul><li>Reporting &amp; Analytics: Prepare and present regular reports on facilities performance, fleet utilization, operating costs, and sustainability initiatives.</li></ul>

What you need to be successful:
<ul><li>Bachelor degree in Facilities Management, Business Administration, or related</li></ul>
<ul><li>5 + years experience in facilities management</li></ul>
<ul><li>Knowledge of lease negotiations, renewals, &amp; compliance</li></ul>
<ul><li>Experience in negotiation and managing vendor contracts</li></ul>
<ul><li>Ability to develop and manage budgets</li></ul>
<ul><li>Skilled in overseeing projects from inception to completion</li></ul>
<ul><li>Ability to develop and maintain emergency preparedness plans</li></ul></div>

Program Manager

Americana Restaurants

<div>
 
 
 Job Purpose:
 
 
 
 Ensure compliance and financial control by managing lease agreements, rental payments, and intercompany transactions, while maintaining accurate documentation and resolving operational issues to support business efficiency.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Review rental agreements to ensure compliance with approved terms and Delegation of Authority (DOA).
 </li>
 <li>
 Lead negotiations with landlords
 
 
 to resolve critical issues, including rent reductions.
 
 
 </li>
 <li>
 Collaborate with the central lease administration team
 
 
 to complete documentation and maintain accurate data in the AMR system.
 </li>
 <li>
 Coordinate with Infosys to ensure timely release of rental and utility payments.
 </li>
 <li>
 Resolve store-related utility issues involving water, electricity, gas, and telecommunication providers.
 </li>
 <li>
 Review monthly petty cash reimbursements from stores and departments to confirm expenses are business-related.
 </li>
 <li>
 Responsible to maintain accruals for utilities, TOR rentals and tracking of PDC cheques.
 </li>
 <li>
 Verify intercompany debit notes with supporting documentation.
 </li>
 <li>
 Reconcile intercompany balances and address any variances promptly.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor of commerce, ACCA or equivalent
 </li>
 <li>
 3-5 years of accounting experience
 </li>
 </ul>
 
 
 Skills:
 
 
 <ul>
 <li>
 Negotiation Skills
 </li>
 <li>
 Lease Management
 </li>
 <li>
 Financial Analysis &amp; Control
 </li>
 <li>
 Accounts Payable Management
 </li>
 <li>
 Communication &amp; Collaboration.
 </li>
 <li>
 Stakeholder Management
 </li>
 </ul>
</div>

Senior Accountant

APB Management Corp.

Generate Commercial and Residential Leases, Extensions and Letters.Work closely with the President as his &quot;right hand&quot; person.Proficient in Microsoft Office and ability to type lengthy documents with proof editing and comments. Verbal and written communication skills are a must.Must know the flow of leasing from start to finish wit the ability to maneuver between difficult Leasing deals that can take months to resolve while communicating with appropriate corporate departments and/or contacts.Handle compliance issues, prepare Lease Brochures and show space to prospective tenants as needed.Bookkeeping duties include proficiency in Excel, and Sage/Timberline Software and prepare checks.AP/AR, process monthly rent checks, statements and past due rent collections.Obtain and record Certificates of InsuranceJob Type: Part-timePay: From $25.00 per hourBenefits:<ul><li>Paid time off</li></ul>Physical Setting:<ul><li>Office</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Lease Writing: 5 years (Preferred)</li></ul>Work Location: In person

Administrative & Personal Assistant / Bookkeeper

Flix

<div>
 At Flix, we are transforming mobility across North America through innovation, smart infrastructure, and sustainable operations. As
 
 Head of Real Estate
 
 , you will lead the strategy and optimization of our large leased portfolio across Flix and Greyhound&rsquo;s 250+ locations in the U.S., Canada, and Mexico. This role focuses on managing and optimizing a complex leased portfolio, rather than ground-up development or real estate investing.
 
 
 In this leadership role, you will optimize the portfolio, oversee leases and tenant improvements, and directly contribute to the company&rsquo;s growth, network expansion, and innovative mobility solutions. You will join a fast-paced, collaborative environment where your decisions have a visible impact across the business and the communities we serve.
 
 
 
 About The Role
 
 
 
 
 Portfolio Strategy &amp; Optimization
 
 
 
 <ul>
 <li>
 Lead the North America leased real estate strategy aligned with financial and operational goals
 </li>
 <li>
 Drive portfolio optimization and site planning to improve efficiency, reduce costs, and support growth
 </li>
 <li>
 Use data and analytics to guide lease decisions and streamline real estate processes and reporting
 
 
 </li>
 </ul>
 
 Lease Management &amp; Commercial Negotiations
 
 
 
 <ul>
 <li>
 Manage all existing leases, including renewals, extensions, amendments, and compliance
 </li>
 <li>
 Lead negotiations for new leases and lease restructures to secure favorable commercial terms
 
 
 </li>
 </ul>
 
 Site Leasing &amp; Capital Projects
 
 
 
 <ul>
 <li>
 Identify and secure new leased locations, negotiate leases, and obtain necessary permits to support growth or replace vacated sites.
 </li>
 <li>
 Oversee tenant improvements and limited capital projects with external partners to ensure sites are operational and aligned with business needs.
 
 
 </li>
 </ul>
 
 Financial &amp; Cross-Functional Leadership
 
 
 
 <ul>
 <li>
 Oversee occupancy costs, capital spending, and real estate financial performance
 </li>
 <li>
 Build business cases for openings, closures, relocations, and capital projects
 </li>
 <li>
 Collaborate with internal stakeholders and external partners to ensure high standards of portfolio management
 
 
 </li>
 </ul>
 
 Travel
 
 
 
 <ul>
 <li>
 Travel across North America up to 50%, depending on business needs.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Real Estate, Finance, Business, Economics or related field; advanced degree a plus
 </li>
 <li>
 12&ndash;15+ years managing large (100+ site), multi-market leased portfolios; ideally in transportation, logistics, retail, or multi-site industrial environments
 </li>
 <li>
 Proven success leading lease negotiations and implementing cost optimization strategies
 </li>
 <li>
 Expertise overseeing tenant improvements and capital projects with external partners
 </li>
 <li>
 Strong analytical, financial modeling, and problem-solving skills to support commercial decision-making in a fast-paced environment.
 </li>
 <li>
 Collaborates effectively with internal stakeholders and external partners to achieve high standards of portfolio management.
 
 
 </li>
 </ul>
 We recognize that everyone carries a unique set of valuable skills and experiences. If you think you could have an impact even though you don't meet 100% of the requirements, we still encourage you to apply. We want to hear from you!
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 Travel perks: 12 free Flix vouchers + 12 discount vouchers for friends &amp; family.
 </li>
 <li>
 Work from (M)Anywhere: Depending on your role, work from another location for up to 60 days per year.
 </li>
 <li>
 Hybrid work model: We are an office-first company, but we offer flexibility to balance work and life.
 </li>
 <li>
 Wellbeing support: Access confidential 1:1 counselling, courses, and stress management for yourself and up to four family members.
 </li>
 <li>
 Learning &amp; Development: Take advantage of language classes, training courses, and expert-led sessions to grow your skills.
 </li>
 <li>
 Mentoring Program: Connect with experienced colleagues to gain insights and accelerate your career.
 
 
 </li>
 </ul>
 To view more local benefits specific to each office location, please check out this link: Locations - Flix Career
 
 
 
 Why Join Flix?
 
 
 
 At Flix, you&rsquo;ll find teams that rally together to overcome challenges and spark creativity. We believe in ownership culture - giving you the freedom to take initiative, make an impact, and shape your own career path.
 
 
 As we continue to expand across the globe, you can make a real difference in how we work.
 
 
 If you&rsquo;re ready to grow and lead your journey, Flix is the place for you!
 
 
</div>

Head of Real Estate, North America (m/f/d)

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Real Estate Analyst

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Administrative & Personal Assistant / Bookkeeper

Head of Real Estate, North America (m/f/d)

Head of Real Estate, North America (m/f/d)