leasing administrator

Meerab Properties

Job Title: Junior Leasing Administrator [Female] Location: Dubai Type: Full-Time [Mon&ndash;Sat, 9:00 AM &ndash; 6:00 PM]Role Summary: An entry-level role supporting leasing and office operations. Suitable for candidates with 1 year of experience in real estate.Key Responsibilities:<ul><li>Handle client inquiries [calls, emails, WhatsApp]</li><li>Assist with leasing process, i.e., handling contracts, renewals, Ejari, and handovers.</li><li>Update property listings on portals [Bayut, Property Finder, Dubizzle]</li><li>Register with Developers and prepare necessary documents like NOCs/Letters when required.</li><li>Maintain leasing documentation.</li><li>Provide general administrative and coordination support for any Ad-hoc task[s].</li></ul>Requirements:<ul><li>Minimum 1 year experience in leasing/real estate as an admin in Dubai.</li><li>Knowledge of Dubai communities and RERA rules [Preferred]</li><li>Bachelor&rsquo;s attested degree from MOFA UAE [Mandatory]</li><li>Proficient in MS Office, real estate portals, and Trakheesi.</li><li>Basic real estate social media marketing knowledge about Dubai real estate [Preferred]</li><li>Strong communication, professional and customer-focused.</li><li>Motivated for multitasking and teamwork.</li><li>English language proficiency [Mandatory]</li><li>Female candidates only.</li><li>Freshers are welcome to apply</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Junior Leasing Administrator

Agile Consultants

Job Responsibilities:
<ul>
<li>Prepare, review, and process tenancy agreements, lease renewals, addendums, and terminations in line with company policies and legal requirements.</li>
<li>Register and renew Ejari contracts through the DLD online system, ensuring timely processing.</li>
<li>Maintain and update lease records and tenant information in the property management system (e.g., Yardi or similar software).</li>
<li>Ensure all lease documents are filed and archived accurately for audit and compliance purposes.</li>
<li>Coordinate with the Legal team for tenancy-related disputes, notices, and regulatory matters.</li>
</ul>
Tenant &amp; Client Coordination
<ul>
<li>Act as the primary administrative point of contact for tenants regarding lease documentation and general leasing inquiries.</li>
<li>Assist the Leasing Manager with move-in and move-out procedures, including preparation of handover documents and inspection reports.</li>
<li>Ensure all tenant records, communications, and correspondence are documented and updated.</li>
<li>Facilitate coordination between tenants, leasing agents, and the property management team to ensure timely issue resolution.</li>
</ul>
System Management &amp; Reporting
<ul>
<li>Enter and update leasing data in Yardi/CRM systems, ensuring accuracy in rental amounts, terms, and payment schedules.</li>
<li>Generate reports (daily/weekly/monthly) on occupancy, lease expirations, renewals, and vacant units.</li>
<li>Monitor lease expiry dates and ensure timely renewal notifications and processing.</li>
<li>Assist in maintaining the leasing dashboard and ensure data accuracy across reports.</li>
</ul>
Compliance &amp; Standards
<ul>
<li>Ensure all lease agreements and activities comply with DLD, RERA, and internal standards.</li>
<li>Maintain confidentiality and data protection when handling tenant and company information.</li>
<li>Support the Leasing Manager during internal and external audits by providing required documentation.</li>
</ul>
Coordination with Other Departments
<ul>
<li>Liaise with Finance for security deposit and rent collection, refund processing, and tenant account reconciliation.</li>
<li>Work with Maintenance and Property Management teams to ensure unit readiness prior to lease commencement.</li>
<li>Support Marketing and Sales teams by providing updated unit availability lists and rental details.</li>
</ul>

Leasing Administrator

Hilldrup

<div><div>Fleet and Leasing Administrator</div><div></div><div> 
The Role at a Glance</div>
This role provides administrative and accounting support for fleet maintenance and Sentry Leasing. Responsibilities include handling vehicle registrations, titles, and permits, coordinating with DMVs, managing compliance tasks, maintaining fleet documentation, and supporting dispatch operations. The position also oversees vehicle check-in/out, fuel usage, inspections, and inventory tracking. Using the EZ Fleet system, it processes tags and permits and supports audits. Additional duties involve assisting leadership with reporting, vendor communication, and citation processing.<div></div><div> 
How You&rsquo;ll Contribute</div><div>
You will provide comprehensive administrative and accounting support for fleet maintenance operations and Sentry Leasing. Key responsibilities include handling vehicle registrations, titles, permits, license plates, and drafting necessary documents such as powers of attorney and lien releases to complete DMV transactions. Regular communication with state DMVs, United Van Lines, vendors, contract drivers, and internal departments is essential.</div>
Additional duties include maintaining vehicle documentation, assisting with lease agreements, and supporting daily dispatch and rollback DMV operations. You will also manage compliance tasks such as submitting driver inspection reports and filing documentation for Federal Highway Use Tax, Unified Carrier Registration, and the International Fuel Tax Agreement.
The role involves maintaining accurate records in the fleet management system, tracking preventive maintenance, fuel usage, and coordinating with location managers to ensure timely vehicle inspections. You will support the Sentry Rental fleet by overseeing check-in/check-out documentation, monitoring fuel, and managing vehicle availability.
Using the EZ Fleet system, you will process vehicle tags, titles, and permits, manage secure user tokens, order decals and plates, and maintain inventory for audits. Finally, you will assist the leadership team with reporting, vendor communications, and vehicle-related citation processing and accounting.<div></div><div> 
Qualifications and Skills</div><div>
Education/Work Experience/Certificates</div><div><ul><li>
High school diploma or equivalent work experience</li><li>
Three plus years&rsquo; experience in an office environment. One year of vehicle maintenance/leasing experience.</li><li>
Knowledge of processing vehicle permits licenses and vehicle registrations is strongly preferred.</li></ul></div><div><ul><li>
Prior knowledge of DMV (Department Motor Vehicle) &amp; FMCSA (Federal Motor Carrier Safety Administration) policies and procedures is preferred.</li><li>
Ability to obtain a Notary public license.</li></ul></div><div>
Skills</div><div><ul><li>
Customer Focused</li><li>
Collaborative</li><li>
Communicative</li><li>
Resilient</li><li>
Strive for inclusion of others</li><li>
Excellent follow-up skills</li><li>
Strong attention to detail</li><li>
Excellent organizational and prioritization skills</li><li>
Proficiency with Microsoft Office, and Adobe PDF</li></ul></div><div></div><div> 
 Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities</div></div><div></div>

Fleet & Leasing Administrator

Confidential Company

<ul><li>Coordinate the leasing process by managing tenant applications, lease agreements, and renewals to ensure smooth transitions and compliance with company policies.</li><li>Conduct thorough background checks and credit evaluations on prospective tenants to maintain a high standard of tenant quality.</li><li>Maintain accurate and up-to-date records of lease agreements, tenant communications, and property maintenance requests using property management software.</li><li>Serve as the primary point of contact for tenants, addressing inquiries, concerns, and maintenance requests in a timely and professional manner.</li><li>Prepare and distribute lease documentation, ensuring all terms and conditions are clearly outlined and understood by both parties.</li><li>Monitor and manage rent collection processes, including sending reminders and following up on late payments to ensure timely revenue flow.</li><li>Generate and analyze leasing reports to provide insights on occupancy rates, tenant turnover, and market trends to inform strategic decisions.</li><li>Collaborate with legal and compliance teams to ensure all leasing activities adhere to local regulations and industry standards.</li></ul>

Al-Futtaim

<div>
 
 Job Requisition ID:
 
 173405
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 The Retail Lease Administrator is responsible for supporting the leasing administration team by ensuring accurate documentation, effective data management, and adherence to all leasing processes. Success in this role involves maintaining and updating leasing records, processing tenant documentation, and ensuring compliance with relevant policies and legal requirements. This position plays a crucial role in facilitating communication and coordination within the leasing team and supporting departments, thereby contributing to efficient leasing operations.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 General
 
 
 <ul>
 <li>
 Support AFGRE Leasing Administration by ensuring accurate documentation, data management, and compliance with leasing processes.
 </li>
 <li>
 Execute leasing admin activities aligned with AFGRE objectives.
 </li>
 <li>
 Prepare and process tenant documentation.
 </li>
 <li>
 Update leasing data in YardiSAP.
 </li>
 <li>
 Handle lease registration.
 </li>
 <li>
 Translate and manage lease agreements in both English and Arabic.
 </li>
 <li>
 Maintain a legal contracts database and trackers.
 </li>
 <li>
 Ensure that all required documents are completed and filed according to property and unit number.
 </li>
 <li>
 Prepare LAF for management signature and handle lease agreement contracts.
 </li>
 <li>
 Collect payments, issue receipts, and dispatch tenant's executed copies.
 </li>
 <li>
 Assist in drafting correspondence and documentation for lease renewals or amendments.
 </li>
 <li>
 Process and execute leases for special projects.
 </li>
 <li>
 Prepare progress reports, tenancy schedules, and maintain updated tenant database.
 </li>
 <li>
 Manage the maintenance of a Brand Profile Log and communication with prospective tenants.
 </li>
 <li>
 Assist in updating tracking sheets, preparing presentations, and managing office supplies.
 </li>
 <li>
 Ensure accurate data entry and maintenance of lease records in Yardi and Projectwise.
 </li>
 <li>
 Maintain effective collaboration with departments for legal compliance and procedural updates.
 </li>
 <li>
 Manage communication with Al Futtaim EIT for technical resolutions.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Proficiency in English (both written and spoken), Arabic is an advantage.
 </li>
 <li>
 Strong IT skills with experience in data management systems like Yardi.
 </li>
 <li>
 Excellent communication skills and ability to collaborate across departments.
 </li>
 <li>
 Understanding of legal documentation and leasing processes.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 Degree or equivalent level of education in any discipline preferable but not mandatory, depending on previous experience.
 </li>
 <li>
 2-3 years of experience as a Leasing Administration professional.
 </li>
 <li>
 Strong knowledge of leasing procedures and practices in the Middle East market, especially Qatar.
 </li>
 <li>
 Experience in using Yardi and Projectwise is advantageous.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Malls
 
 
 
 Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.
 
 
 Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper&rsquo;s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.
 
 
 Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall&rsquo;s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.
 
 
 For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/
</div>

Retail Leasing Administrator | Real Estate | Asset Management

Al-Futtaim Automotive

<div>
 
 Job Requisition ID:
 
 173405
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role
 
 
 
 <ul>
 <li>
 The Retail Lease Administrator is responsible for supporting the leasing administration team by ensuring accurate documentation, effective data management, and adherence to all leasing processes. Success in this role involves maintaining and updating leasing records, processing tenant documentation, and ensuring compliance with relevant policies and legal requirements. This position plays a crucial role in facilitating communication and coordination within the leasing team and supporting departments, thereby contributing to efficient leasing operations.
 
 
 </li>
 </ul>
 
 What You Will Do
 
 
 
 General
 
 
 <ul>
 <li>
 Support AFGRE Leasing Administration by ensuring accurate documentation, data management, and compliance with leasing processes.
 </li>
 <li>
 Execute leasing admin activities aligned with AFGRE objectives.
 </li>
 <li>
 Prepare and process tenant documentation.
 </li>
 <li>
 Update leasing data in YardiSAP.
 </li>
 <li>
 Handle lease registration.
 </li>
 <li>
 Translate and manage lease agreements in both English and Arabic.
 </li>
 <li>
 Maintain a legal contracts database and trackers.
 </li>
 <li>
 Ensure that all required documents are completed and filed according to property and unit number.
 </li>
 <li>
 Prepare LAF for management signature and handle lease agreement contracts.
 </li>
 <li>
 Collect payments, issue receipts, and dispatch tenant's executed copies.
 </li>
 <li>
 Assist in drafting correspondence and documentation for lease renewals or amendments.
 </li>
 <li>
 Process and execute leases for special projects.
 </li>
 <li>
 Prepare progress reports, tenancy schedules, and maintain updated tenant database.
 </li>
 <li>
 Manage the maintenance of a Brand Profile Log and communication with prospective tenants.
 </li>
 <li>
 Assist in updating tracking sheets, preparing presentations, and managing office supplies.
 </li>
 <li>
 Ensure accurate data entry and maintenance of lease records in Yardi and Projectwise.
 </li>
 <li>
 Maintain effective collaboration with departments for legal compliance and procedural updates.
 </li>
 <li>
 Manage communication with Al Futtaim EIT for technical resolutions.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful
 
 
 
 <ul>
 <li>
 Proficiency in English (both written and spoken), Arabic is an advantage.
 </li>
 <li>
 Strong IT skills with experience in data management systems like Yardi.
 </li>
 <li>
 Excellent communication skills and ability to collaborate across departments.
 </li>
 <li>
 Understanding of legal documentation and leasing processes.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role
 
 
 
 <ul>
 <li>
 Degree or equivalent level of education in any discipline preferable but not mandatory, depending on previous experience.
 </li>
 <li>
 2-3 years of experience as a Leasing Administration professional.
 </li>
 <li>
 Strong knowledge of leasing procedures and practices in the Middle East market, especially Qatar.
 </li>
 <li>
 Experience in using Yardi and Projectwise is advantageous.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Malls
 
 
 
 Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.
 
 
 Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper&rsquo;s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.
 
 
 Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall&rsquo;s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.
 
 
 For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/
</div>

Engel & Völkers Dubai

Role Overview: The Property Administrator plays a vital role in supporting the Sales and Leasing teams by ensuring all property listings are accurately maintained and all deal documentation is efficiently processed. The role also supports operational excellence through effective coordination with internal departments, external portals, and regulatory systems such as Trakheesi and DLD. Responsibilities <ul> <li>Listings Management</li> <li>Review all listing documents to ensure accuracy prior to publishing.</li> <li>Edit and re-publish listings as necessary based on agent feedback or updates.</li> <li>Apply for permit numbers for each listing through the Trakheesi system and coordinate with agents to update expired documents.</li> <li>Manage portal listing usage including premium, featured, and refreshes.</li> <li>Submit listing documents for verification on real estate portals and re-verify listings that have expired or been rejected.</li> <li>Maintain and update the forecast sheet with daily listings and deals.</li> <li>Monitor listing quality scores on portals, ensuring scores remain above 80%.</li> <li>Liaise with portal technical support teams to resolve listing-related issues.</li> <li>Report fake or unavailable listings on portals when advised by agents.</li> <li>Transfer listings in the CRM as per agent or manager instructions.</li> <li>Notify agents in advance of contract expiries for timely renewal.</li> </ul> <ul> <li>Deals Administration</li> <li>Assist agents in the preparation and submission of DLD contracts, including Contracts A, B, F, and I, as well as tenancy contract amendments.</li> <li>Review deal documents for accuracy and create deals in the CRM system.</li> <li>Generate sales and rental completion forms for deal submissions.</li> <li>Generate Special Transaction Registration (STR) numbers for concluded transactions and new tenancy contracts.</li> <li>Ensure all completed sales and leasing deals are submitted promptly to the Finance department.</li> <li>Update the Pipeline report regularly to reflect deal progress.</li> <li>Generate and circulate market intelligence reports using tools such as Property Monitor and Broker Connector.</li> </ul> <ul> <li>Additional Responsibilities</li> <li>Provide front-desk support during receptionist absence, including:</li> <li>Booking photoshoots and video shoots</li> <li>Processing signboard and business card requests</li> <li>Arranging courier bookings and delivery tracking</li> </ul> Requirements: <ul> <li>Previous experience in real estate administration is preferred.</li> <li>Strong understanding of real estate listing portals, CRM systems, and the Trakheesi platform.</li> <li>Attention to detail and high level of organisational skills.</li> <li>Ability to manage multiple tasks and deadlines efficiently.</li> <li>Strong communication and interpersonal skills.</li> <li>Proficiency in Microsoft Office Suite (especially Excel).</li></ul>

Property Administrator

Search 2085+ Leasing administrator jobs near you this November. New roles added regularly across leading industries. Apply today.

2085 leasing administrator jobs NEAR_ME

Junior Leasing Administrator

Leasing Administrator

Fleet & Leasing Administrator

Leasing Administrator

Retail Leasing Administrator | Real Estate | Asset Management

Retail Leasing Administrator | Real Estate | Asset Management

Property Administrator