leasing assistant

Equinox Global Investments Spc

Job Purpose:Supports leasing operations by managing tenant inquiries, preparing lease documents, and coordinating property showings, ensuring a smooth leasing process.Key Responsibilities<ul><li>Assists prospective tenants by answering inquiries, providing property information, and scheduling property viewings.</li><li>Assists in the prepration of lease agreements and renewals, ensuring all paperwork is completed accurately and in a timely manner.</li><li>Assists in processing rental applications, which may include conducting background and credit checks on prospective tenants.</li><li>Maintains and updates listings of available units, ensuring accurate and current information.</li><li>Assists in collection and processing of rental payments, late fees, and security deposits, ensuring accurate financial records.</li><li>Assists in conducting move-in and move-out inspections, documenting conditions and coordinating any necessary repairs or maintenance.</li><li>Organizes and files leasing documents and tenant records, ensuring compliance with privacy laws and company policies.</li></ul>Qualifications<ul><li>Degree in business administration, real estate, or a related field</li><li>Minimum of 2 years experience in property management or a customer service role</li><li>Strong organizational skills and attention to details</li><li>Strong and effective verbal and listening communications skills</li><li>Excellent computer skills including the ability to operate spreadsheets and word processing programs at a highly proficient level.</li><li>Effective written communications skills including the ability to prepare reports, proposals, policies and procedures</li><li>Good time management skills</li></ul>Job Type: Full-timePay: From QAR3,500.00 per monthWork Location: In person

Leasing Admin Assistant

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a reputable, fast-paced real estate and property leasing firm based in New York City, is seeking a sharp, organized
 
 Administrative Assistant
 
 to support internal operations and office management. Known for their hands-on approach and dynamic portfolio of residential and commercial properties, the firm offers a collaborative and fast-moving work environment ideal for early-career professionals looking to grow in the real estate space. If you are a highly organized Administrative Assistant with an interest in real estate and team operations, this is a great chance to work in a professional, high-energy environment with long-term potential.
 
 
 
 Salary/Hourly Rate
 
 
 
 $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will play a key role in supporting brokers, leasing agents, and office staff with scheduling, internal communication, and document management. The ideal Administrative Assistant is detail-oriented, resourceful, and confident working in a client-facing environment. This is a strong opportunity for an Administrative Assistant looking to grow within a real estate or leasing firm.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to Brokers, Leasing Managers, and Operations staff.
 </li>
 <li>
 Coordinate internal meetings, manage calendars, and assist with scheduling property tours.
 </li>
 <li>
 Maintain databases of current listings, tenant inquiries, and property information.
 </li>
 <li>
 Assist with document preparation, lease paperwork, and filing systems.
 </li>
 <li>
 Track deadlines for lease renewals, applications, and follow-up items.
 </li>
 <li>
 Support office operations, ordering supplies, and managing vendor communication.
 </li>
 <li>
 Greet guests, clients, and tenants at the front desk and maintain a professional presence.
 </li>
 <li>
 Prepare materials for internal meetings, client presentations, and property tours.
 </li>
 <li>
 Communicate with tenants and clients to assist with inquiries and scheduling needs.
 </li>
 <li>
 Take on additional tasks and special projects as assigned by leadership.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 1 - 3 years of experience in an Administrative Assistant or front office role.
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Comfortable working in a client-facing, deadline-driven environment.
 </li>
 <li>
 Ability to work independently and maintain a high level of professionalism.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Previous experience in a real estate, leasing, or property management office.
 </li>
 <li>
 Familiarity with platforms like Yardi, AppFolio, or CRM systems.
 </li>
 <li>
 Interest in the NYC real estate market and property lifecycle.
 </li>
 <li>
 Ability to support multiple team members and adapt to shifting priorities.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Potential for a temp-to-perm Administrative Assistant opportunity.
 </li>
 <li>
 Access to company listings, training, and real estate networking events.
 </li>
 <li>
 Direct support from experienced leasing and property professionals.
 </li>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 392332
</div>

Administrative Assistant - 392332

Asset Living

<div>COMPANY OVERVIEW
Asset Living is a third-party management firm and a proven partner in fostering thriving communities nationwide. Founded in 1986, Asset Living has decades of experience delivering exceptional value to our partners. Since the beginning, our undeniable passion has driven our organic growth from a small property management firm to one of the most trusted allies in real estate. Asset Living's growing portfolio includes a multitude of properties across the country that span the multifamily, single-family home rentals, affordable housing, build-to-rent, active adult, and student housing divisions. 
 
Asset Living is a fast-growing company made up of talented individuals from diverse backgrounds that differentiate us and help us drive innovation and results for our clients and communities across the US. At Asset Living, we wholeheartedly believe 'Together We Lead, Together We Succeed&rsquo;. We empower each other to lead by example, collaborate, and evolve &ndash; inspired by our belief that we can continually improve as individuals and as an organization. Together, we create an environment where every voice is heard, every idea is valued, and every individual experiences opportunities to grow as our company grows. When you join Asset Living, you become part of a dynamic team that thrives on unity, unique talents, and a universal culture of winning. 
 
Recognized as one of the nation's Best and Brightest Places to Work and ranked in the NMHC top 50 professionals, join Asset Living because of its reputation as the most trusted partner in real estate, workplace culture, and growth opportunities. Asset Living is a member of The Institute of Real Estate Management (IREM) and is recognized as an Accredited Management Organization (AMO). Together, we lead the way, and together, we achieve excellence in all that we do. Join a workplace where success is a collective journey and leadership is a shared responsibility. 
COMMUNITY ASSISTANT
The Community Assistant is responsible for all aspects of leasing, marketing, and maintaining positive resident relations of a property. 
 
Essential Duties &amp; Responsibilities<ul><li>
Property Leasing and Administration</li><li>
Regular/daily onsite attendance is required</li><li>
Effectively show, lease, and move in prospective residents; greet, qualify, tour community, and sign a lease.</li><li>
Conducts all functions necessary to close the sale, including making appointments, generating new leads, conducting tours, maintaining model units, and all necessary follow-up needed.</li><li>
Completes all leasing paperwork needed prior to move-in</li><li>
Assisting with lease audits, walking units, and turn process.</li><li>
Maintain accurate prospect traffic and leasing data, responding to prospect leads within 24 hours.</li><li>
Utilize established sales and marketing strategies to increase property traffic, maintain closing ratios, and work to achieve and exceed leasing goals.</li><li>
Perform various administrative tasks as needed</li><li>
Deal with resident complaints, concerns, and requests to ensure resident satisfaction</li><li>
Assist in developing and implementing resident retention programs (i.e., resident functions, special promotions, monthly newsletter, etc.)
</li><li>Contribute to the general upkeep and cleaning of office, common areas, and model.</li><li>
Marketing &amp; Outreach</li><li>
Assist in implementing annual marketing plan outreach</li><li>
Review and assist in completing market surveys/analysis on a continual basis to generate ideas and formulate plans.</li><li>
Maintain thorough product knowledge of the property and competition as well as market conditions; complete weekly market survey report.</li><li>
Customer &amp; Resident Relations</li><li>
Manage excellent customer service and monitor service request turnaround and responsiveness</li><li>
Projects a favorable image of the community to achieve property objectives and public recognition</li><li>
Ensure consistency in dealing with residents on all matters</li><li>
Enforce policies of the community that immediate supervisor delegates</li></ul> 
Education/experience<ul><li>
High School Diploma or Equivalent</li><li>
Ability to understand and perform all on-site software functions; basic computer skills required.</li><li>
Must have basic knowledge of Fair Housing Laws and OSHA requirements.</li></ul> 
Physical requirements<ul><li>
While performing the duties of this Job, the employee is regularly required to stand, use hands to finger, handle, or feel; reach with hands and arms, and talk or hear. The employee is frequently required to walk and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.</li><li>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li></ul>
At Asset Living, a variety of factors are considered in making compensation decisions, including, but not limited to: skill set, background and training, certifications, etc. When selecting the top candidate to hire for a position, the offer we extend is dependent on the facts associated with each specific individual&rsquo;s relevant experience for the role. Our employment offer is accompanied by additional compensation associated with our comprehensive total rewards package, which includes benefits (medical, dental, vision, life, accidental, and disability insurance), 401K with employer matching, and commission and performance bonuses, when applicable. Full-time employees also receive paid sick days and company holidays.
Salary Range: $14 per hour to $14 per hour 
 
This job description should not be considered all-inclusive. It is merely a guide of expected duties. The employee understands that the job description is neither complete, nor permanent and may be modified at any time. At the request of their supervisor, an employee may be asked to perform additional duties or take on additional responsibilities without notice.</div>

Part Time Community Assistant

Pollard Properties, LLC

Role SummaryThe Assistant Property Manager (APM) &mdash; Centralized Leasing supports leasing operationsacross multiple communities by delivering a consistent, resident-first experience from firstinquiry through move-in and renewal. This role is responsible for centralized leasingadministration, lead management support, application processing, and documentation accuracy within AppFolio.The APM partners closely with Property Managers and onsite teams to drive occupancy,improve conversion, and ensure compliance with company standards, Fair Housing regulations, and Pollard Properties&rsquo; Mission and Core Values.Reports ToProperty Manager (with dotted-line coordination to Centralized Leasing / Regional Support, if applicable)Primary ResponsibilitiesCentralized Leasing &amp; Lead Support● Support leasing workflow from inquiry to move-in across assigned communities.● Assist with lead follow-up, appointment coordination, and application conversion support.● Ensure timely response to inquiries (phone, email, internet leads) in alignment with company standards.● Maintain CRM/leasing pipeline accuracy within AppFolio.Leasing Administration● Process applications, coordinate screening, and prepare lease documents.● Ensure complete and compliant move-in files, including required documentation anddisclosures.● Maintain strict adherence to Fair Housing and company leasing policies.Renewals &amp; Retention● Support renewal process including outreach, documentation, and tracking.● Assist with retention initiatives and resident communication campaigns.● Monitor renewal pipeline and follow up to reduce vacancy loss.Resident Experience &amp; Communications● Provide timely, professional communication to residents and prospects.● Support service recovery by tracking issues and coordinating with onsite teams.● Assist with community messaging, notices, and resident engagement efforts.Financial &amp; Administrative Support● Support accounts receivable processes as assigned (rent posting, notices,documentation).● Assist with invoice processing, purchase orders, and expense tracking.● Maintain accurate records and ensure audit-ready files in AppFolio.Operational Support● Collaborate with Property Managers and Maintenance teams to ensure smooth move-insand turnovers.● Support standardization of processes across communities.● Participate in occasional resident events or leasing initiatives (may include evenings).KPI / Performance Expectations● Lead response time and follow-up consistency● Application-to-approval conversion rate● Occupancy and days-to-fill support● Renewal conversion and retention support● Accuracy and timeliness of AppFolio data/documentation● Resident satisfaction and responsiveness● Compliance and audit readiness of filesScheduleTypically Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PMSome flexibility is required based on leasing activity and business needsQualificationsRequired● Strong customer service and communication skills● High integrity, attention to detail, and organizational ability● Ability to manage multiple priorities across communities● Comfort with technology; ability to learn property management systems (AppFoliopreferred)● Valid driver&rsquo;s license and ability to travel between properties as neededPreferred● 1+ year experience in property management, leasing, hospitality, or administrativesupport● Experience in centralized leasing, call center, or multi-site support environment● Familiarity with Fair Housing regulationsCompensation NotesEligible for performance-based bonus tied to leasing, occupancy, and operational KPIs(quarterly), along with additional incentives as defined by the company.EEO / ADA StatementPollard Properties is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law.Pollard Properties complies with the Americans with Disabilities Act (ADA) and provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply or participate in the interview process, please let us know.Physical Demands● Regularly required to sit, stand, walk, and use hands/fingers to operate office equipment● Ability to occasionally lift and/or move up to 25 lbsWork Environment● Combination of office, remote/centralized leasing support, and on-site communityinteraction● High volume of communication (phone, email, system-based)DisclaimerThis job description is not an employment agreement. Duties, responsibilities, and activities maychange at any time with or without notice.Pay: $20.22 - $27.97 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li></ul>Experience:<ul><li>Property management: 1 year (Preferred)</li><li>Appfolio: 1 year (Required)</li><li>customer service: 1 year (Required)</li></ul>Work Location: In person

Assistant Property Manager — Centralized Leasing

Price Realty Management Corporation

OVERVIEWPRICE REALTY MANAGEMENT CORPORATION is a leading multi-family residential investment and property management company with properties in the Dallas/Fort Worth, Houston and Austin markets.We are seeking a Bilingual Assistant Property Manager to support the Property Manager in daily operations, focusing on resident relations, leasing, marketing, and property maintenance to ensure high occupancy, resident satisfaction, and financial performance, handling tasks from rent collection and lease renewals to coordinating repairs and managing administrative duties, often acting as the main point of contact for residents and vendors.RESPONSIBILITIESThe Assistant Property Manager will play a vital role in maintaining high occupancy rates, fostering positive resident relationships, and supporting the overall operational efficiency of the property.<ul><li>Assist in leasing activities including property tours, application processing, and lease signing while up selling available units and amenities.</li><li>Manage resident inquiries, complaints, and conflict resolution with professionalism and courtesy.</li><li>Coordinate property maintenance requests and work closely with management and maintenance teams to ensure timely repairs and upkeep.</li><li>Assist with rent collection, process payments, manage ledgers, help prepare budgets, and reconcile accounts.</li><li>Maintain accurate data entry and filing of resident records, lease agreements, contracts, and legal documentation using property management software such as Yardi or OneSite</li><li>Conduct regular inspections of the property to ensure cleanliness, safety, and adherence to company standards.</li><li>Assist in marketing efforts to attract prospective tenants through customer relationship management strategies and sales techniques.</li><li>Prepare reports related to occupancy rates, rent collections, maintenance issues, and other operational metrics.</li><li>Support the administration of contracts related to property services and vendor agreements.</li><li>Handle phone inquiries professionally following proper phone etiquette while providing exceptional customer service.</li></ul>REQUIREMENTS<ul><li>3 Yrs proven experience in multi-family assistant property management</li><li>Bilingual (English/Spanish) fluency required.</li><li>Knowledge of Fair Housing laws and property management procedures.</li><li>Proficiency with property OneSite management software, or similar platforms</li><li>Strong organizational skills including data entry, filing, and office administration experience</li><li>Excellent communication skills with professional phone etiquette and conflict management abilities</li><li>Demonstrated ability in negotiation, upselling units or amenities, and handling contracts effectively.</li><li>Customer service-oriented mindset with experience in property leasing or sales roles preferred.</li><li>Ability to manage multiple priorities efficiently within a fast-paced environment.</li></ul>We are seeking motivated, team-oriented individuals to help cultivate a thriving community through proactive resident engagement. If you are passionate about property management, building strong relationships, and delivering exceptional service, this role is for you.Pay: $24.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyExperience:<ul><li>Assistant manager: 2 years (Required)</li></ul>Language:<ul><li>English/Spanish (Required)</li></ul>License/Certification:<ul><li>Drivers License (Required)</li></ul>Work Location: In person

Assistant Property Manager - N. Austin

BMI Management

River Hills Apartments is an 88 unit, gated-community located in Kerrville Texas.The selected candidate will have experience working in customer service, excellent communication and organization skills and the ability to work on-site Monday through Friday 9am-5:30pm for Full Time Benefits.The Assistant Property Manager will be responsible for -<ul><li>Overseeing leasing and lease renewal processes, the rental collection process, delinquencies, processing of move-ins and move-outs</li><li>Answering the phone and responds to on-line requests.</li><li>Showing apartments to prospective tenants.</li><li>Promoting resident retention by resolving resident issues respectfully and in a timely manner</li><li>Ensuring resident compliance with lease terms and all property rules and regulations</li><li>Receiving, prioritizing, tracking and coordinating maintenance requests with the maintenance staff.</li><li>Coordinating with bookkeeping firm to ensure expenses are properly coded and supported.</li></ul>Job Type: Full-TimePay: $16Schedule:Monday to FridayAbility to commute/relocate:<ul><li>Kerrville, TX 78028: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Customer service: 1 year</li><li>Property Management and/or leasing: 1 year</li></ul>Work Location: One locationPay: $16.00 per hourWork Location: In person

Assistant Property Manager - River Hills Apartments - Bandera Hwy

WSH Management

<div>Position Summary
WSH Management is currently recruiting for an Office Assistant in a 163-unit Senior Tax Credit apartment community located in Long Beach, CA. The Office Assistant is responsible for all telephone calls and in-person visits. Managing and processing prospect applications and securing deposits in accordance with the company procedures and Fair Housing requirements. Securing new resident signature(s) on appropriate paperwork prior to move-in. Assist in lease transactions by typing leases, gathering applicant(s) history and credit approvals. Strong customer service skills are a must. Must possess a positive attitude and the ability to smile under all circumstances. Knowledge of leasing &amp; fair housing is a plus. A minimum one-year experience in a customer service related industry or one year apartment leasing experience preferred.
Reports to: Property Manager
What we Offer:<ul><li>
$23 to $24 per hour, commensurate on experience.</li><li>
Full Time Hourly Schedule: Monday to Friday 8am to 5pm
</li><li>Medical, Dental, Vision, Life and 401k with employer match</li><li>
Paid vacation and 15 paid company holidays</li></ul>
What you&rsquo;ll do:<ul><li>
Receive all telephone calls and in-person visits. Listen to resident requests, concerns and comments.</li><li>
Greet prospects and qualify by covering all criteria (ask questions; utilize completed guest cards, etc.).</li><li>
Immediately record all telephone and in-person visits on appropriate reports.</li><li>
Demonstrate community and apartment/model and apply product knowledge to client&rsquo;s needs by communicating the features and benefits; close the sale.</li><li>
Have prospect complete application and secure deposit in accordance with the company procedures and Fair Housing requirements.</li><li>
Secure new resident signature(s) on appropriate paperwork prior to move-in.</li><li>
Orient new residents to community.</li><li>
Represent the company in a professional manner at all the times.</li><li>
Operate computers programmed with accounting software to record, store and analyze information.</li><li>
Understand the lease agreement and application.</li><li>
Comply with federal, state and company policies, procedures and regulations.</li><li>
Operate 10-key calculators, copy and facsimile machines to perform calculations, produce and distribute documents.</li><li>
Assist in lease transactions by typing leases, gathering applicant&rsquo;s history and credit approvals.</li><li>
Assist with maintaining compliance with all applicable Affordable Housing programs.</li><li>
Provide general clerical assistance to community office</li><li>
Enforce policies of the community.</li><li>
Assist in placing, removing/updating banners, balloons, bandit signs, flags, etc.</li><li>
Distribute newsletters, pamphlets, flyers, etc.</li><li>
Assist in conducting market surveys and shop competitive communities.</li><li>
Ensures that unsafe conditions are corrected in a timely manner.</li><li>
Daily review of all emails and respond as necessary within 24 hours.</li><li>
Performs other related duties as assigned.</li><li>
Carries out additional responsibilities as needed to support department and company objective</li></ul>
Abilities:<ul><li>
Must possess a positive attitude and the ability to smile under all circumstances.</li><li>
Participate in training in order to comply with new or existing laws.</li><li>
Strong command of the English language, including proper grammar, spelling, and sentence structure.</li><li>
Thorough understanding of the English language and ability to communicate effectively with others.</li><li>
Strong writing and proofreading skills.</li><li>
Ability to work a flexible schedule.</li><li>
Neat, clean, professional at all times throughout the workday and/or whenever present at the community.</li><li>
Must possess a valid Driver&rsquo;s License, reliable transportation and current auto insurance coverage as this position may require some driving for company business.</li><li>
Comply with expectations as demonstrated in the employee handbook.</li><li>
Demonstrate ability to diffuse and respond to customer concerns to avoid escalation of the problem.</li></ul><ul><li>
High School Diploma or equivalent required; some college preferred.</li><li>
A minimum one-year experience in a customer service related industry or one year apartment leasing experience or a combination of accounting skills/education with customer service experience is preferred.</li><li>
Must possess strong attention to detail and sales ability.</li><li>
Demonstrate an ability to support and contribute to community team.</li><li>
Strong command of the English language, including proper grammar, spelling, and sentence structure.</li><li>
Thorough understanding of the English language and ability to communicate effectively with others.</li><li>
Strong writing and proofreading skills.</li><li>
Competence in operation of telephone, business calculator, copy machine, facsimile, personal computer/keyboard, Microsoft Office including Word, and MS Outlook and community software.</li></ul></div>

Office Assistant

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