leasing coordinator

Crawford Hoying

<div>Commercial Real Estate Leasing Coordinator
Summary
The Commercial Real Estate Leasing Coordinator provides marketing support and administrative support to the Commercial Real Estate and Leasing Department. Because the team members and department leadership are often engaged in business outside the office, the candidate must be a self-starter who is comfortable taking charge with limited direct supervision. This position interacts with numerous internal and external customers on a regular basis. Exceptional communication skills both face-to-face and in writing are essential. There will be occasional travel to project sites, as needed, to support various leasing initiatives. Most travel will be conducted during the day and will rarely, if ever, include an overnight stay.
Job Responsibilities (responsibilities may include but are not limited to the following)
<ul><li>Maintain an inventory of available first-generation and second-generation tenant spaces across the Crawford Hoying portfolio and regularly audit rent rolls for accuracy</li></ul>
<ul><li>Advertise for-lease and for-sale properties through a variety of digital and print marketing avenues, including CoStar, LoopNet, Crexi, and Catylist, as well as conduct regular audits of property listings on corporate websites</li></ul>
<ul><li>Serve as primary point of contact with third-party listing sites and other vendors, with responsibility for relationship and contract management</li></ul>
<ul><li>Research and analyze market data on lease terms, rates, and opportunities, and prepare reports as needed using various digital platforms, including PlacerAI</li></ul>
<ul><li>With cross-departmental support, track pending lease expirations, renewal options, termination options, exclusives, and other relevant tenant milestone dates</li></ul>
<ul><li>With cross-departmental support, coordinate leasing signage, including temporary graphics, directories, and wayfinding</li></ul>
<ul><li>Maintain an inventory of, and regularly audit, Crawford Hoying external leasing signage at properties</li></ul>
<ul><li>Using a brand-standard template, create marketing materials for commercial leasing activities</li></ul>
<ul><li>Coordinate property photos and access requirements, and maintain a database supporting this initiative</li></ul>
<ul><li>Support the Tenant Improvement Manager with general coordination and miscellaneous tasks, as needed</li></ul>
<ul><li>Create recurring meeting agendas with stakeholder input; take meeting notes and distribute the minutes</li></ul>
<ul><li>Organize leasing events throughout the year, as needed</li></ul>
<ul><li>Perform other duties as assigned</li></ul>
Performance Objectives (objectives may include but are not limited to the following)
<ul><li>The 7 Core Values that Crawford Hoying has established to maintain its desired culture</li></ul>
<ul><li>Communication response time and professionalism</li></ul>
<ul><li>Ownership and accountability</li></ul>
<ul><li>Face-https://app.breezy.hr/app/c/crawford-hoying/positions/2af206f5237c/edit/description#forward interaction and engagement with clients, partners, and other departments</li></ul>
<ul><li>Willingness to take on projects and learn a variety of concepts, practices, and procedures</li></ul>
Preferred Knowledge, Skills, Education, and Experience
<ul><li>3-5 years of experience in real estate, sales, or a related field</li></ul>
<ul><li>Ability to thrive in a fast-paced, ever-changing environment</li></ul>
<ul><li>Strong analytical, organizational, problem-solving, and multitasking skills</li></ul>
<ul><li>Excellent written and verbal communication skills</li></ul>
<ul><li>Experience with project software management (Monday.com preferred)</li></ul>
<ul><li>Experience with listing platforms (CoStar, Crexi, and Catylist preferred)</li></ul>
<ul><li>Experience with the Adobe Creative Suite and/or Canva</li></ul>
<ul><li>Proficiency in Microsoft Office products, including Excel, Word, and PowerPoint</li></ul>
<ul><li>Bachelor's degree in business, marketing, or a related field</li></ul>
<ul><li>Valid driver's license and reliable transportation</li></ul>
Work Environment
The Commercial Real Estate Leasing Coordinator is based out of the corporate office but is often onsite at properties. Core work hours are 8:00 am to 5:00 pm, Monday through Friday. Some evening and weekend hours may be required at times throughout the year. This individual must be willing to work a flexible schedule when needed.
Reporting Structure
The Commercial Real Estate Leasing Coordinator reports to the Senior Vice President of Commercial Real Estate and helps support the department head, the Tenant Improvement Manager, and the Commercial Real Estate Agents, who will assign work at times.
Physical Requirements
The candidate's physical condition must be sufficient for the consistent and successful completion of the responsibilities defined for this position and for conformance with all professional standards defined for this position. This position frequently requires standing, walking, sitting, and reaching with hands and arms. It may require lifting up to twenty-five pounds. This employee must be able to drive throughout the workday.</div>

Commercial Real Estate Leasing Coordinator

Wadi Degla Clubs Company S.A.E.

<div>
 
 Main job duties and responsibilities:
 
 <ol>
 <li>
 Contract full process and follow-up with internal departments till contract is signed and tenant submits the required payments.
 </li>
 <li>
 Archive all contracts for future reference.
 </li>
 <li>
 Follow up with the Engineering department on the handover process and the SLS mentioned in the contract to start operation.
 </li>
 <li>
 Respond to Tenants complains, requirements among clubs and follow up with the internal departments if needed.
 </li>
 <li>
 Select and filter all tenants&rsquo; requests, requests from members - provided by the Customer Service department- research their activities, services&rsquo; quality and popularity and report them to the direct manager.
 </li>
 <li>
 Follow up with tenants to collect overdue rent in coordination with the Finance department &amp; discuss further issues if needed with the club&rsquo;s management.
 </li>
 <li>
 Manage databases for all shops and tenant&rsquo;s information in coordination with Club managers, Engineering department to double check the areas and Finance for rental values.
 </li>
 <li>
 Prepare monthly reports and submit them to the direct manager.
 </li>
 <li>
 Handle all tenants&rsquo; inquiries.
 </li>
 <li>
 Monthly site visits to clubs and meet tenants to strengthen the relationship with them, take any requirements for further action.
 </li>
 <li>
 Communicate to direct manager any requests received from Tenants regarding promotions, new openings&hellip; etc.
 </li>
 <li>
 Handle administrative requests and queries from managers.
 </li>
 <li>
 Handle office tasks, such as filing, generating reports and presentations, set up meetings, and reorder supplies.
 </li>
 <li>
 Perform any additional tasks that might be necessary for easier workflow, within the main frame of the job&rsquo;s specialty.
 </li>
 </ol>
 
 
 
 
 Job requirements:
 
 
 Educational background and previous experience:
 
 <ol>
 <li>
 Suitable bachelor&rsquo;s degree.
 </li>
 <li>
 2-4 years of experience in same coordination post.
 </li>
 </ol>
 
 
 
 
 Knowledge and Functional Skills:
 
 <ol>
 <li>
 Excellent Communication skills both written and spoken.
 </li>
 <li>
 Negotiation skills.
 </li>
 <li>
 Teamwork.
 </li>
 <li>
 Interpersonal skills.
 </li>
 <li>
 Multitasking.
 </li>
 </ol>
</div>

Leasing Coordinator

CityLand Group

We are seeking a meticulous and highly organized Commercial Leasing Coordinator to join our dynamic property management team. The ideal candidate will be responsible for managing the end-to-end commercial leasing cycle, from initial inquiry to tenant handover. A critical component of this role is the ability to independently draft and manage lease agreements while ensuring full compliance with Dubai Land Department (DLD) and other governmental regulations. The successful candidate must have hands-on experience with the DLD portal, Ejari system, and the complete rental contract registration process.Key Responsibilities and Duties1. Lease Administration &amp; Documentation:Draft, review, and prepare commercial lease agreements, addendums, renewal letters, termination notices, and other related legal documents with a high degree of accuracy.Ensure all leasing documentation is in full compliance with the latest regulations set forth by the Dubai Land Department (DLD), RERA, and Dubai Municipality.Manage the entire Ejari registration process, including preparing and uploading required documents to the DLD portal, generating official Ejari certificates, and resolving any related issues.Handle the complete registration of rental agreements with the DLD and Dubai Municipality, ensuring all procedural requirements are met in a timely manner.Prepare and process No Objection Certificates (NOCs) for fit-outs, modifications, and other tenant requests.2. DLD &amp; Regulatory Compliance:Serve as the primary expert on DLD portal operations for all commercial leasing functions.Maintain an up-to-date and thorough understanding of Dubai&rsquo;s rental laws and regulations, particularly concerning commercial properties.Ensure all commercial properties and lease contracts in the portfolio are compliant with governmental and authority requirements.3. Tenant &amp; Stakeholder Coordination:Act as the main point of contact for prospective and existing tenants regarding leasing inquiries, contract negotiations, and documentation.Coordinate with legal, finance, and facilities management teams to ensure a seamless and efficient leasing process from start to finish.Liaise with real estate agents and brokers, providing them with accurate information, necessary documentation, and support.Facilitate the tenant move-in and move-out process, including inspections and handover procedures.4. Reporting &amp; Database Management:Maintain a precise and up-to-date database of all lease agreements, tracking key dates such as lease commencement, expiry, renewal notice periods, and rent reviews.Prepare and generate regular reports on leasing activity, vacancy rates, rental income, and tenancy schedules for management review.Ensure a systematic and organized filing system for all physical and digital leasing records.Required Qualifications &amp; SkillsExperience: A minimum of 3 years of direct experience in a leasing coordinator, leasing administrator, or property paralegal role within the Dubai real estate market.DLD &amp; Ejari Proficiency: Mandatory hands-on experience and proven proficiency in using the Dubai Land Department (DLD) portal and the Ejari system to register contracts and issue certificates.Legal Knowledge: Strong foundational knowledge of Dubai's real estate laws, rental dispute settlement procedures, and the legal framework governing commercial leases.Contract Drafting: Demonstrable experience and skill in drafting and reviewing commercial lease agreements and related legal documents.Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook). Experience with property management software (e.g., Yardi, MRI, Propspace) is a significant advantage.Communication: Excellent verbal and written communication skills in English. Proficiency in Arabic is a strong plus.Organizational Skills: Exceptional organizational, time-management, and multitasking abilities with a keen eye for detail.Interpersonal Skills: A proactive, client-focused attitude with the ability to work independently and as part of a team.Educational BackgroundBachelor&rsquo;s degree in Business Administration, Law, Real Estate, or a related field is highly preferred.نوع الوظيفة: دوام كاملالراتب المدفوع: AED٥٬٠٠٠٫٠٠&nbsp;لكل شهر

Senior Commercial Leasing Admin

Homes Shelter

Be a part of Shelter Homes!We are looking for an extremely confident individual to join our team. The basic responsibilities include:1. Sourcing properties for the agents.2. Uploading properties to CRM and websites and keeping advertisements and available property lists up to date.3. Sourcing new properties from landlords and property companies.4. Monitor agents&rsquo; standards and enforce quality control.5. Reporting daily and weekly to management6. Assisting clients and allocating leads to Agents Along with these basic responsibilities the Leasing and Sales Coordinator will perform all or some of the following:7. Work with agents, team and management to assist with all administrative requirements associated with sales and leasing.B. Work with management to understand, review, and present all Sales/Leasing analytical reportsC. He/She will be responsible for preparing and reviewing the Monthly Sales ReportD. Coordinate with Leasing and Sales Team to prepare and send out a weekly communication to the entire company membersF. He/She will work with Marketing to coordinate any leasing and sales support and collateral required for property viewingsG. Provide primary sales support to all direct/indirect sales representativesH. The Sales and Leasing Coordinator will coordinate viewings, manage calendar, and handle expense reports.I. He /She shall filter daily the property inventory of the company, shall call and email the landlord for property listings, update , publishing in websiteJ. He/She shall arrange all ads in Company website or any other adverting/marketing sites, magazines with the right description and priceK. He/She shall distribute properties to agents as per management approvalL. Attend transfers, meeting with clients, viewings, or any assignments indoor or outdoor.M. Attend calls from clients and report them to agents/management.Commission is earned based on the level of deals completed by the Team, therefore it is essential that a highly motivated applicants should apply.Job Types: Full-time, Permanent, Contract Contract length: 12 monthsPay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Visa status with expiry date:</li><li>From which date you are available to start your new job?</li><li>What is your minimum expected monthly income?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Real Estate: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li><li>English (Preferred)</li></ul>Work Location: In person

Sales Coordinator Real Estate

LR Management

<div>Join the fastest growing property management company in Michigan as a Leasing Consultant! LR Management is looking for a dependable and hard-working individual with previous sales experience to join our team. The successful candidate will be an organized, multi-tasking team player, with strong people skills and a positive attitude, along with being self-motivated and self-directed.
Leasing Consultants at LR Management make a difference every day by helping our customers find their next home. If you enjoy a fast-paced work environment, where no two days are every the same, LR Management may be the perfect fit for you.
Leasing Consultants also support the Management office by assisting in a number of administrative tasks.
We are looking for a friendly, outgoing individual who has previous sales experience/retail sales experience as well as multi-family experience and who can offer thorough service to our renters.
LR Management offers an outstanding total compensation package including:
<ul>
<li>Competitive compensation</li>
<li>Health, vision, and dental benefits</li>
<li>A wide selection of voluntary benefits to meet employees&rsquo; individual needs</li>
<li>401(k) with company match</li>
<li>15 days of accrued PTO per year</li>
<li>Employee training and certification assistance</li>
<li>Career growth opportunities</li>
</ul>
Responsibilities include, but are not limited to:
<ul>
<li>Presenting apartments and provided amenities in a positive light to prospective tenants
</li><li>The ability to build rapport with current and prospective tenants while providing personalized service
</li><li>Preparing and executing lease agreements and addendums in accordance with LR Management&rsquo;s property standards and regulations
</li><li>Maintaining apartment availability and unit status records
</li><li>Monitoring use of community facilities including laundry, mail, guest cards, and fitness center
</li><li>Partnering with the Maintenance team to ensure the property is maintained effectively
</li><li>Screening prospective tenants to ensure they meet eligibility requirements
</li><li>Overseeing and coordinating the orientation of new tenants
</li><li>Assisting with office and clerical tasks, including answering the phones in a professional and courteous manner
</li><li>Following up on service requests as needed
</li><li>Accepting rent payments, security deposits, and other applicable fees
</li><li>Maintaining and storing documentation securely and effectively
</li><li>Inspecting properties when tenants take occupancy and when they vacate
</li><li>Liaising with tenants to provide information and address their complaints and concerns The ability to work independently and as part of a team</li>
</ul>
Qualifications include, but are not limited to:
<ul><li>Associates degree preferred although a high school diploma or GED with verifiable Leasing Coordinator experience will also be considered
</li><li>A minimum of two (2) years&rsquo; experience in leasing, hospitality, or administrative work
</li><li>Experience with Yardi and CRM
</li><li>Excellent problem solving and communication skills
</li><li>Ability to multitask during busy periods</li></ul></div>

Leasing Consultant

Onni Group

<div>Job Description:
The Resident Services Coordinator is the face person of our property management team and ensures the overall quality of our resident&rsquo;s experience meets the company&rsquo;s established standards and complies with all applicable laws.
Perks &amp; Benefits:<ul><li>
Competitive pay and a Comprehensive Benefit Package</li><li>
Health Saving Account, Flexible Saving Account, Employee Assistance Program</li><li>
Annual Education Allowance</li><li>
Generous Referral Program</li><li>
Fun and collaborative company culture with lots of team-building events</li><li>
Friends and Family rates for Level Hotels &amp; Furnished Suites, The Opus Hotel and The Emily Hotel</li></ul>
What Will You Do?<ul><li>
Supports the Assistant Property Manager with renewals, rent collection, service request completion, customer service phone calls, file organization &amp; accuracy, resident communication &amp; inquiries, lease contract questions/changes and other administrative duties.</li><li>
Foster resident retention through exceptional day to day resident interactions via in-person, phone call/voicemail and email communication to encourage positive online reputation reviews.</li><li>
Take ownership of resident concerns with solutions-oriented and caring attention while seeking manager support in a timely manner.</li><li>
Schedule move-in and moves out inspections with residents.</li><li>
Assist with managing all move-in and move-out calendars while keeping management software up to date.</li><li>
Coordinate move-in orientations and conduct orientations in a way that promotes owner reputation and provides superior customer satisfaction.</li><li>
Schedule freight elevator for move-ins and move-outs.</li><li>
Organize and manage inventory list of products used by leasing and management such as collateral, access devices, move-in amenity products, etc.</li><li>
Assist residents with adding rentable items such as parking spaces, EV parking, storage lockers, storage rooms, and amenity reservations when necessary.</li><li>
Perform all duties of a Leasing Coordinator as needed to the benefit of the property.</li><li>
Support the leasing team with the assistance of file checklist tasks in anticipation of new leases.</li><li>
Shop competitive properties.</li><li>
Assist with company/vendor sponsored resident events.</li><li>
Assist with community wide e-blasts, residential notices, and elevator displays.</li><li>
Maintain exceptional standards of leasing office, tour path, and model apartments.</li><li>
Review unit turn requirements with supervisor prior to move-ins.</li><li>
Complete move-in requirements &amp; packets, final inspection of apartments prior to new move-ins and conduct move-in apartment inspections with new residents.</li><li>
Prepare and distribute move-in gifts for all new residents moving in.</li><li>
Provide exceptional service to customers, vendors, and colleagues.</li><li>
Promote and participate in Company sponsored training programs and ensures the participation of all maintenance staff as required.</li><li>
Handle resident issues, conflicts, and complaints professionally and escalate to management when appropriate.</li><li>
Assist with LEVEL reservations and ensures the unit is ready for the guest and ensures they are properly checked in HMS.</li><li>
Works closely with the LEVEL team with all reservations, including last minute reservations</li><li>
Comply with company&rsquo;s policies and procedures, safety rules and regulations, and all applicable local, state and federal laws.</li><li>
Complete all training provided by the company with regards to accounting, fair housing, marketing, leasing, customer service, etc.</li><li>
Perform other duties as required.</li></ul>
What You Bring:<ul><li>
High School Diploma or equivalent required</li><li>
Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook</li><li>
Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties</li><li>
Excellent interpersonal, oral, and written communication skills</li><li>
Excellent writing, proofreading, and editing skills</li></ul> 
Salary Range:
$22.84 to $25.00 USD 
About The Company:
Onni
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago. 
AI Use:
This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws. 
All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work. 
How To Apply:
Please apply through the link on the job posting and attach your resume and any other required documents.
We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.</div>

Resident Services Coordinator

TEN ENTERPRISES

Overview We are seeking a bilingual Property Management Coordinator to support a residential rental portfolio of approximately 70 units located in Springfield, Ohio. This position will have office hours and field hours.In this energetic role, you will serve as a vital link between tenants, property owner, vendors, and internal teams, ensuring exceptional service delivery and efficient property management. Your proactive approach will help maintain high occupancy rates, uphold legal compliance, and foster positive relationships within our vibrant community. If you thrive in a fast-paced environment and possess strong organizational skills combined with bilingual fluency in English and Spanish, this opportunity is perfect for you to make a meaningful impact!Responsibilities<ul><li>Coordinate property leasing activities, including tenant screening, lease signing, and move-in/move-out processes, ensuring compliance with Fair Housing regulations and Section 8 guidelines</li><li>Manage tenant relations by addressing inquiries, resolving conflicts through effective negotiation and conflict management strategies, and providing outstanding customer service</li><li>Oversee property maintenance requests by liaising with vendors to ensure timely repairs and upkeep</li><li>Oversee renovations of properties as necessary</li><li>Maintain accurate data entry of lease agreements, rent payments, maintenance logs, and legal documentation</li><li>Administer legal administrative tasks such as preparing contracts, reviewing landlord-tenant law compliance, and managing legal filings related to property operations</li><li>Assist in the preparation of reports on occupancy rates, rent collections, maintenance status, and other key performance indicators to inform decision-making</li></ul>Requirements<ul><li>Bilingual fluency in English and Spanish is essential for effective communication with diverse tenants and stakeholders</li><li>Proven experience in property management or real estate administrative roles with familiarity in LIHTC (Low-Income Housing Tax Credit), Section 8 programs, or similar affordable housing initiatives</li><li>Strong knowledge of landlord-tenant law, Fair Housing regulations, and legal contract administration</li><li>Excellent customer service skills paired with professional phone etiquette and conflict resolution capabilities</li><li>Demonstrated ability to handle data entry accurately while managing filing systems efficiently</li><li>Office experience supporting property leasing or facilities management functions is highly desirable</li><li>Ability to negotiate effectively while maintaining positive relationships with tenants and vendors</li><li>Strong organizational skills with experience in administrative tasks such as filing, data management, and contract review</li></ul>Pay: $19.00 - $24.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Property Management Coordinator (Bilingual English/Spanish)

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