leasing coordinator

B2B Realty

<div>B2B Realty, a prominent player in property management and brokerage, is actively seeking a detail-oriented Leasing Coordinator to join our expanding team in Cleveland, Ohio. The ideal candidate will bring a strong background in leasing activities within the real estate and property management sector. As a Leasing Coordinator, you will be responsible for efficiently managing day-to-day leasing operations, coordinating property showings, handling leasing inquiries, conducting tenant screenings, and overseeing lease agreement processes. Your attention to detail, effective communication skills, and ability to build positive relationships will play a crucial role in ensuring the seamless execution of leasing activities, contributing to the overall success and growth of our business. 
Note: This is a remote position and candidates will be working in the US business hours (EST)

Responsibilities
<ul>
<li>Coordinate and conduct property showings for prospective tenants.</li>
<li>Process rental applications, conduct background checks, and verify references.</li>
<li>Ensure the completion of lease agreements accurately and in compliance with legal regulations.</li>
<li>Maintain a comprehensive database of available properties and prospective tenants.</li>
<li>Regularly update property listings and ensure accurate and current information. Ensure property descriptions are compliant with Fair Housing Laws.</li>
<li>Manage and respond to guest cards, ensuring timely and accurate communication with potential tenants. Conduct prospecting activities to support Leasing Agents in generating leads and expanding the tenant pool.</li>
<li>Ensure all leasing documents, including leases and agreements, adhere to legal regulations.</li>
<li>Work closely with housing authorities like Section 8 and Eden to ensure paperwork of approved candidates. Collaborate with housing inspectors regarding property inspections.</li>
<li>Stay informed about real estate laws and regulations, implementing any changes as needed.</li>
<li>Establish and foster strong relationships with leasing agents and tenants.</li>
<li>Coordinate with leasing agents for showings and gather feedback on property condition and rental rate.</li>
<li>Act as a point of contact for leads that are interested in our vacancies and ensure effective communication and address concerns promptly and professionally.</li>
<li>Coordinate property maintenance and repairs in collaboration with relevant departments to ensure properties are rent-ready and well maintained.</li>
<li>Ensure that properties are well-maintained and address maintenance issues promptly with Property Hero&rsquo;s or TL&rsquo;s before signing leases and moving in tenants.</li>
<li>Bring suggestions and recommendations to the meeting on how to lease marketed units, whether by reducing rent, completing necessary work, or shifting the property from Section 8 to self-paying.</li>
<li>Providing leasing updates on different portfolios to relevant team members and TL&rsquo;s.</li>
<li>Conduct market research to determine competitive rental rates.</li>
<li>Stay informed about market trends and adjust rental rates accordingly.</li>
<li>Assist in developing and implementing marketing and advertising strategies to attract potential tenants.</li>
<li>Utilize various platforms and channels to maximize property exposure.</li>
<li>Handle tenant complaints and issues in a timely and professional manner and communicate them to relevant property managers to ensure maintenance and repairs.</li>
<li>Work towards amicable resolutions and maintain positive tenant relationships.</li>
<li>Prepare and present regular reports on leasing activity to management or property owners if needed.</li>
<li>Include key metrics, occupancy rates, and any relevant market insights.</li>
<li>Attend training sessions and workshops to enhance knowledge and skills</li></ul> 


Requirements
<ul>
<li>High school diploma or equivalent. Bachelor's degree in Real Estate, Business Administration, or related field preferred.</li>
<li>Previous experience in property management or real estate preferred.</li>
<li>Strong understanding of real estate laws and regulations.</li>
<li>Excellent communication and customer service skills.</li>
<li>Ability to manage multiple tasks and projects simultaneously.</li>
<li>Detail-oriented and organized.</li>
<li>Proficiency in Microsoft Office and property management software.</li>
<li>Ability to work independently and as part of a team.</li>
<li>Strong negotiation and sales skills.</li></ul> 


What we offer
<ul>
<li>Lucrative performance based Incentives and Bonuses</li>
<li>PTO as per company policy</li>
<li>Parental Leave</li>
<li>Comprehensive training will be provided to ensure you are fully equipped for your role.</li>
<li>Ongoing learning and support to help you succeed in your position.</li>
<li>Multiple opportunities for career growth and internal advancement.</li>
<li>Access to mentorship, upskilling resources, and cross-functional learning.</li></ul></div>

Leasing Coordinator

Professional fix facilities management LLC

Job Summary: We are looking for a proactive and well-organized Leasing Coordinator to support our leasing operations. The role will focus on handling tenant inquiries, ensuring proper filing and documentation, and providing day-to-day administrative support to the leasing team.Key Responsibilities:<ul><li>Act as the first point of contact for client inquiries via Walkins or call, ensuring timely responses and follow-ups.</li><li>Maintain and update filing systems (both physical and digital) to ensure accurate and accessible records.</li><li>Coordinate with the leasing team to support ongoing activities and ensure smooth operations.</li><li>Prepare correspondence, letters, and simple reports as required.</li><li>Track and log inquiries, ensuring they are directed to the appropriate team member for resolution.</li><li>Provide general administrative support including scheduling, data entry, and documentation.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or bachelor&rsquo;s degree in business administration or related field preferred.</li><li>1&ndash;3 years of UAE experience in an administrative or coordination role (real estate or leasing background is an advantage).</li><li>Strong communication and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and handle inquiries in a professional and efficient manner.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Ras Al Khaimah Economic Zone (RAKEZ)

<div>
 
 
 JOB PURPOSE:
 
 
 
 Responsible for providing back-office leasing support services (back-end support NOT customer facing) and real estate portfolio management for all facility types: Land, Office, Warehouse, Accommodation, Retail
 
 
 
 
 
 
 CORE RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Complete all aspects of the back-end leasing function to ensure all of the proper data and documents are included into the Sales force and SAP system.
 </li>
 <li>
 Prepare all leases for new sales and renewals to ensure all leases are prepared upon payment without any delay.
 </li>
 <li>
 Update and maintain accurate contact details in the system to ensure accuracy in all client details.
 </li>
 <li>
 Coordinate with other departments to finalize exceptional cases and amendments and ensure these cases are finalised within the designated timeframe.
 </li>
 <li>
 Send renewal reminders to clients as well as follow up with them to ensure that all clients renew according to the designated timeframes.
 </li>
 <li>
 Update all content related to the leasing function on external communication to ensure clients are updated with any policy changes.
 </li>
 <li>
 Initiate different enhancements to ensure that more effective and efficient processes are constantly updated in order to meet all business requirements.
 </li>
 <li>
 Initiate Take Over of Facility process by meeting all the requirements and coordinating with other departments within the designated timeframes in order to ensure all premises that are not renewed are available for leasing.
 </li>
 </ul>
 
 
 
 
 QUALIFICATIONS, EXPERIENCE, &amp; SKILLS:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business or related field
 </li>
 <li>
 Minimum 3-5 years of experience in Leasing or / Portfolio Management or / Business Administration / or property management / real estate administration / or similar fields
 </li>
 <li>
 Fluent in English and Arabic (preferable)
 </li>
 <li>
 Evidence of the ability to establish and maintain strong relationships.
 </li>
 <li>
 Highly developed interpersonal and communication skills
 </li>
 <li>
 Proficiency in MS Office packages, Powerpoint and Excel
 </li>
 <li>
 Knowledge of SAP and Sales Force is preferable, or Knowledge of ERP/CRM systems or lease management software is a plus
 </li>
 <li>
 Strong knowledge and understanding of Leasing, Tenants relations, Portfolio Management, Process Enhancements
 </li>
 <li>
 Familiarity with leasing processes, contracts, and compliance requirements
 </li>
 <li>
 Basic understanding of accounting principles (rent, deposits, invoicing).
 </li>
 <li>
 Competence in preparing reports and dashboards for leasing activities.
 </li>
 <li>
 Familiarity with document management systems and digital filing
 </li>
 <li>
 Attention to detail in reviewing contracts and documentation.
 </li>
 <li>
 Strong organizational skills with the ability to prioritize tasks
 </li>
 <li>
 Problem-solving attitude with adaptability in a fast-paced environment
 </li>
 <li>
 Drafting, reviewing, and processing lease agreements and amendments.
 </li>
 <li>
 Coordinating between leasing managers, clients, and internal departments.
 </li>
 </ul>
 
 
</div>

CIMA Real Estate Management

Job PurposeTo drive tenant acquisition and retention for the medical/retail complex by managing leasing operations, fostering tenant relationships, and ensuring compliance with Abu Dhabi regulations.Core Responsibilities1. Tenant Acquisition &amp; Onboarding (20%)<ul><li>Lease Marketing:</li><li>Coordinate the Listing of available units on platforms (Property Finder, Bayut, Dubizzle) with optimized descriptions.</li><li>Conduct property tours for prospective tenants, highlighting amenities (e.g., MEP systems, parking, retail synergies).</li><li>Lease Negotiation:</li><li>Prepare Letters of Intent (LOIs) and negotiate terms (rent-free periods, fit-out allowances).</li><li>Coordinate with legal teams to finalize lease agreements that comply with the UAE Civil Code and ADMCC regulations.</li></ul>2. Tenant Relationship Management (40%)<ul><li>Retention:</li><li>Monitor lease expirations and initiate renewal discussions 6&ndash;12 months in advance.</li><li>Address tenant concerns (e.g., maintenance requests via the MEP team, parking allocations).</li><li>Documentation:</li><li>Manage Ejari/Tawtheeq registrations and ensure all contracts include required clauses (e.g., service charges, subletting restrictions).</li><li>Maintain a tenant database (using CRM tools such as Yardi or Salesforce) with critical dates, including renewal dates and payment schedules.</li></ul>3. Market Analysis &amp; Strategy (30%)<ul><li>Competitor Benchmarking:</li><li>Analyze rental rates for Commercial, medical, and retail spaces in Abu Dhabi City.</li><li>Adjust pricing strategies in response to fluctuations in vacancy rates and changing demand trends.</li><li>Reporting:</li><li>Prepare monthly occupancy reports, highlighting leasing KPIs (conversion rates, time-to-lease).</li></ul>4. Compliance &amp; Coordination (10%)<ul><li>Regulatory Adherence:</li><li>Ensure leases comply with Abu Dhabi Municipality codes, including medical tenant licensing requirements as outlined by the Department of Health.</li><li>Liaise with Tawtheeq for Ejari registrations and dispute resolutions.</li><li>Cross-Department Collaboration:</li><li>Collaborate with the MEP team to resolve tenant fit-out issues, such as HVAC requirements for clinics.</li><li>Support the Marketing Manager in creating targeted campaigns, such as attracting F&amp;B tenants.</li></ul>Skills &amp; QualificationsTechnical Skills- Proficiency in lease/CRM management software (Salesforce, Yardi, MRI). - Advanced Excel (pivot tables, VLOOKUP).Industry Knowledge- UAE leasing laws (Tawtheeq, Ejari, ADMCC guidelines). - Understanding of healthcare and retail tenant needs.Experience- 3&ndash;5 years in UAE commercial leasing (Commercial/healthcare/retail preferred). - Track record of 80 %+ occupancy rates.Education- Bachelor&rsquo;s in Real Estate, Business, or related field. - RICS/CLP certification is a plus.Preferred Qualifications<ul><li>Language: Fluency in Arabic/English for drafting bilingual contracts.</li><li>Networking: Existing relationships with commercial/medical/retail clients in Abu Dhabi.</li><li>Technical: Experience with CAD for reviewing tenant fit-out plans.</li><li>Personality: Positive and well-maintained overall look.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Commercial Real Estate Lease: 2 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>Arabic (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>

Wow Real Estate Development

WOW Real Estate Development, the visionary developer behind the iconic SLS Dubai Hotel &amp; Residences, is looking for a dynamic and highly organized Sales &amp; Leasing Coordinator to join our team. This role will be based at the front desk and will also serve as an office secretary, providing comprehensive support across sales, leasing, and administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of handling multiple tasks efficiently.Key Responsibilities:Front Desk &amp; Administration:<ul><li>Act as the first point of contact, greeting visitors, answering phone calls, managing inquiries, and providing exceptional customer service</li></ul>Sales &amp; Leasing Support:<ul><li>Prepare and manage sales offers, booking forms, tenancy contracts, Sale and Purchase Agreements (SPA) &amp; Unit Management Agreements (UMA)</li><li>Coordinate and assist with property viewings and showings</li><li>Generate and follow up on leads, ensuring smooth client communication</li><li>Coordinate with brokers and external agents for potential deals</li><li>Handle agency listings and agreements with accuracy</li></ul>Office Management:<ul><li>Serve as an all-around office secretary, handling administrative tasks to ensure the smooth operation of the business</li></ul>Requirements:<ul><li>Female candidate</li><li>Previous experience in real estate sales/leasing coordination is an advantage</li><li>Excellent communication skills (verbal and written)</li><li>Proficiency in MS Office and general office systems</li><li>Ability to work independently and as part of a team</li><li>Ability to handle multiple tasks and work in a fast-paced environment</li><li>Professional appearance and customer-oriented attitude</li><li>Must be available to join immediately</li></ul>Benefits:<ul><li>Fixed competitive monthly salary</li><li>Attractive sales commission</li><li>Comprehensive medical insurance</li><li>Company-provided employment visa</li><li>Annual leave entitlement as per UAE law</li><li>Annual air ticket</li></ul>How to Apply: Interested candidates are requested to send their CV along with a recent photograph to operations@wowred.ae with the subject line: &ldquo;Application &ndash; Sales &amp; Leasing Coordinator&rdquo;.Job Type: Full-time

Sales & Leasing Coordinator

Henry Wiltshire International

We are looking for a detail-oriented and proactive Listing and Administration Coordinator to support our growing real estate operations. This role plays a vital part in managing property listings, client communications, and administrative support for leasing transactions.Key Responsibilities:<ul><li>Maintain and update property information in internal databases and CRM systems.</li><li>Make daily calls to existing and prospective clients to support listings and marketing.</li><li>Communicate with agents to collect and update accurate property details.</li><li>Schedule and coordinate appointments and property viewings.</li><li>Assist in the preparation of leasing offer letters and contracts.</li><li>Ensure timely completion and filing of all necessary documentation.</li><li>Keep property listing information up-to-date and well-presented across all platforms.</li></ul>Requirements:<ul><li>Strong organizational skills and high attention to detail.</li><li>Ability to multitask and work efficiently in a fast-paced environment.</li><li>Proficiency in administrative tools, CRM systems, and property listing platforms.</li><li>Self-motivated and capable of working independently.</li><li>Strong team player with excellent communication skills.</li></ul>Preferred Experience:<ul><li>Knowledge of real estate platforms such as Madhmoun, PF Expert, and Bayut Profolio is a plus.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>real estate knowledge</li></ul>Experience:<ul><li>real estate: 1 year (Preferred)</li></ul>

Listing and Administration Coordinator

Vincitore Real Estate Development LLC

Key Responsibilities:<ul><li>Manage and oversee leasing operations to ensure smooth and efficient property leasing processes.</li><li>Develop and maintain strong relationships with tenants, landlords, and brokers.</li><li>Coordinate lease negotiations, renewals, and documentation to maximize occupancy rates.</li><li>Collaborate with sales, marketing, and documentation teams to streamline leasing activities and communications.</li><li>Prepare and maintain leasing reports, occupancy trackers, and related documentation.</li><li>Assist with tenant onboarding and ensure timely follow-up on leasing agreements.</li><li>Organize and update digital and physical lease files and records.</li><li>Schedule property viewings, meetings, and follow-ups with prospective tenants.</li><li>Monitor leasing-related inventory such as brochures, contracts, and marketing collaterals.</li><li>Handle tenant inquiries, lease-related correspondence, and maintain excellent customer service standards.</li><li>Ensure confidentiality, accuracy, and compliance in all leasing administrative tasks.</li></ul>Requirements:<ul><li>Proven experience in leasing management or real estate leasing operations.</li><li>Excellent organizational, negotiation, and multitasking abilities.</li><li>Strong communication and coordination skills.</li><li>Proficient in MS Office (Excel, Word, PowerPoint).</li><li>Ability to work efficiently in a fast-paced, team-oriented environment.</li></ul>Job Type: Full-time

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