legal administrative assistant

<div>
 
 I&rsquo;m working with a highly regarded litigation firm in Boca Raton seeking a
 
 Legal Administrative Assistant
 
 to join its team in a full-time, in-office capacity.
 
 
 
 
 
 This role offers the opportunity to support attorneys and paralegals in a fast-paced, complex litigation environment, with a focus on delivering high-level administrative and operational support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Prepare, format, and finalize legal documents and correspondence
 
 
 &bull; Manage workflow across multiple attorney assignments
 
 
 &bull; Handle time entry, expense reporting, and billing support
 
 
 &bull; Coordinate travel, meetings, and firm events (in-person and virtual)
 
 
 &bull; Maintain electronic case files and support records management
 
 
 &bull; Manage confidential and time-sensitive information with discretion
 
 
 
 
 
 
 Qualifications:
 
 
 
 &bull; Minimum 3 years of legal administrative experience in litigation
 
 
 &bull; Strong knowledge of legal terminology and court procedures (federal court experience preferred)
 
 
 &bull; Proficiency in Microsoft Office and document management systems
 
 
 &bull; Experience preparing TOC/TOA and supporting filings
 
 
 &bull; Excellent organizational, communication, and multitasking skills
 
 
 &bull; Ability to work independently and support multiple attorneys
 
</div>

Legal Administrative Assistant

Dentons Bingham Greenebaum LLP

Dentons Bingham Greenebaum LLP has an excellent opportunity for an experienced Legal Administrative Assistant in our Louisville office. This role supports multiple attorneys mostly, but not exclusively, in the Tax and Real Estate practice departments. The ideal candidate will have at least 7 years of experience working as a Legal Administrative Assistant .This position will include traditional LAA responsibilities including but not limited to: preparation of detailed documents, client management and reporting, formatting, proofreading and editing of documents, travel arrangements, and other legal assistant functions. We seek candidates that are self-directed, high energy, and have advanced computer skills.Responsibilities:<ul><li>Maintain positive contact and communications with clients, attorneys and staff in large law firm environment.</li><li>Preparation, proofreading, and processing of real estate and client documents in an accurate and timely fashion.</li><li>Maintain schedules and calendars for multiple attorneys and transactions, tracking of critical dates.</li><li>Manage electronic agreements with electronic signatures via DocuSign.</li><li>Open new client matters.</li><li>Maintaining accurate and current information in case management system/iManage.</li><li>Meet client deadlines and adapt to industry changes.</li><li>Ensuring timely delivery of outgoing mail, messenger deliveries, overnight deliveries, etc.</li><li>Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.</li><li>Providing support to attorneys in a high volume, time sensitive atmosphere.</li><li>Performing other duties and responsibilities as needed.</li></ul>Job Requirements:<ul><li>7+ years of legal secretary experience preferred.</li><li>Solid understanding legal terminology regarding tax and commercial real estate documents and procedures.</li><li>Excellent computer/technical skills, especially Microsoft Word, is a must.</li><li>Effective communication skills, both verbal and written.</li><li>Attention to detail with superior proofreading skills.</li><li>Proven success as a positive team player as well as an independent worker.</li><li>Ability to multi-task and balance multiple projects and priorities simultaneously.</li><li>Concrete understanding of Partner level communication styles, expectations, turnaround demands and sense of urgency.</li><li>Learns quickly, aptitude for detail-oriented projects, and eager to grow with this practice group.</li></ul>Working Conditions:We are seeking a talented individual who is located in Louisville, Kentucky, and who can thrive in both an in-office and a remote working environment.The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.Dentons Bingham Greenebaum LLP offers a competitive salary and benefits package.Dentons Bingham Greenebaum LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. Dentons Bingham Greenebaum LLP is an Affirmative Action Employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction recordsJob Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Tax: 5 years (Preferred)</li><li>Legal administrative: 7 years (Preferred)</li><li>Real estate administrative: 5 years (Preferred)</li><li>Proofreading: 5 years (Preferred)</li><li>Microsoft Word: 7 years (Preferred)</li></ul>Location:<ul><li>Louisville, KY 40202 (Preferred)</li></ul>Ability to Commute:<ul><li>Louisville, KY 40202 (Required)</li></ul>Work Location: Hybrid remote in Louisville, KY 40202

Dinsmore & Shohl LLP

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
 
Dinsmore is seeking a Legal Administrative Assistant at our San Diego, CA location who will support multiple attorneys in the areas of Business Restructuring and Commercial Litigation. We are willing to train the right person for the position who meets the requirements listed below.
 
Responsibilities
 
<ul>
<li>Review, comprehend and implement Federal and Local Rules of Court</li>
<li>Organize and maintain electronic documents and files in a timely manner</li>
<li>Prepare template shell documents, revise and finalize with particular attention to formatting and proofreading of documents</li>
<li>Online e-filing of Court and other documents</li>
<li>Expense reimbursement processing</li>
<li>Travel arrangements and other administrative support, providing backup as needed</li>
<li>Open new files, request conflict of interest checks and manage client engagement</li>
<li>Track deadlines, maintain and monitor calendaring system for attorneys</li>
</ul>
Requirements
 
<ul>
<li>Determined work ethic and commitment</li>
<li>Intermediate to advanced-level use of Microsoft Office Suite software and .pdf editing software; advanced level use of Microsoft Word Including Table of Contents and Authorities</li>
<li>Intermediate to advanced-level use of Microsoft Office Suite software and .pdf editing software</li>
<li>Excellent writing, grammar and proofreading skills with meticulous attention to detail</li>
<li>Possess strong organizational and time management skills</li>
<li>Proven success as a positive team player, as well as an independent worker Ability to excel in a fast-paced environment</li>
<li>Self-directed, high energy, and have advanced computer skills.</li>
<li>Solid work history providing administrative support, and effectively reporting to multiple attorneys/supervisors</li>
<li>Ability to communicate effectively</li>
<li>Knowledge of the bankruptcy process preferred</li>
<li>Understanding of federal, state and local rules of civil procedure preferred</li>
<li>Experience with Bestcase & QuickBooks preferred</li>
<li>Experience drafting pleadings; Drafting & filing proof of claims preferred</li>
<li>Exposure to Litigation law in California for 3 years or more preferred</li>
<li>Experience with E-filing (federal and state) preferred</li>
<li>Experience using document management systems (iManage, a plus)</li>
</ul>
Salary
 <ul>
<li>Up to 98k</li>
</ul>
Equal Opportunity Employer

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
 
Dinsmore is seeking a Legal Administrative Assistant at our Pittsburgh, PA location to support attorneys in our Corporate Business Acquisitions and Securities practice group.
 
Responsibilities
 
<ul>
<li>Project and client management, billing, time entry, formatting, proofreading and editing of documents, travel arrangements, and other legal assistant functions. We seek candidates that are self-directed, high energy, and have advanced computer skills.</li>
</ul>
Requirements
 
<ul>
<li>Four-year college degree, and experience supporting corporate attorneys or business executives</li>
<li>Ability to learn and understand the inner workings of each client’s business and work with attorneys as an integral member of the team</li>
<li>Experience using attorney timekeeping software and document management systems</li>
<li>Experience and proficiency using MS Office Suite</li>
<li>Ability to manage multiple deadlines</li>
<li>Excellent writing, grammar, proofreading skills, and meticulous attention to detail.</li>
<li>Strong organizational and time management skills</li>
<li>Proven success as a positive team player as well as an independent worker</li>
<li>Ability to excel in a fast paced environment</li>
<li>Corporate paralegal experience is a plus</li>
</ul>
Equal Opportunity Employer

Corporate Legal Administrative Assistant

Barnes & Thornburg LLP

<div>
 
 Summary:
 
 Performs a variety of secretarial duties for attorney(s) to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Handles filing: Federal, State, Appeals and E-Filings.
 </li>
 <li>
 Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.
 </li>
 <li>
 Prepares discovery and pleading shells and assists with document productions.
 </li>
 <li>
 Assists with trial preparation, including trial and exhibit binders.
 </li>
 <li>
 Finalizing letters, motions, pleadings and discovery forms.
 </li>
 <li>
 Opens new matters, requests conflicts of interest checks updates and maintain legal files.
 </li>
 <li>
 Ensures that calendar deadlines items get to docketing clerk in timely manner.
 </li>
 <li>
 Process expense reports, check requests, enter partner billable time and review client prebills.
 </li>
 <li>
 Arranges travel, coordinates meetings and conference calls across various offices and time zones.
 </li>
 <li>
 Performs overload typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys, the HR Director or the Administrator.
 </li>
 <li>
 Receives clients and visitors, observes confidentiality of attorney-client relationship.
 </li>
 <li>
 Other duties as assigned.
 </li>
 <li>
 The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation request may be accommodated, absent undue firm hardship.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
 </li>
 <li>
 Must be familiar with Federal, local and E-Filing rules.
 </li>
 <li>
 Familiarity with File &amp; Serve and CCC Macros a plus.
 </li>
 <li>
 Familiarity working in Labor &amp; Employment a plus.
 </li>
 <li>
 Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
 </li>
 <li>
 Must be proactive with the ability to multi-task and organize a busy desk.
 </li>
 <li>
 Ability to proofread typed material for grammatical, typographical or spelling errors.
 </li>
 <li>
 Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
 </li>
 <li>
 Interpersonal skills necessary in order to communicate in person, by email and telephone to provide information with ordinary courtesy and tact.
 </li>
 <li>
 Work occasionally requires a high level of mental effort while producing a high volume of information performing other essential duties.
 </li>
 <li>
 Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.
 </li>
 <li>
 This job description is intended to describe the general requirements of this position. As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job. Subject to firm needs, duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice.
 
 
 </li>
 </ul>
 
 Working Conditions
 
 
 
 <ul>
 <li>
 Normal law office environment with little exposure to excessive noise, dust, temperature and the like.
 
 
 </li>
 </ul>
 The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
 
 
 
 Equal Employment And Opportunity Statement
 
 
 
 Barnes &amp; Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran&rsquo;s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.
</div>

Smart Research System

Legal Assistant &ndash; Emirati/EmaratiRole Summary The Legal Assistant provides administrative and legal support to the Office of the General Counsel, assisting with document preparation, coordination, and confidential record management.Key Responsibilities<ul><li>Assist with drafting, translating, and reviewing legal correspondence in Arabic and English</li><li>Maintain and organize confidential legal documents and records</li><li>Coordinate meetings, deadlines, and follow‑ups</li><li>Support day‑to‑day legal office operations</li></ul>Requirements<ul><li>UAE National (Emirati) &ndash; mandatory</li><li>Fluent Arabic speaker with strong English skills</li><li>Experience in administrative or legal support preferred</li><li>Strong attention to detail and confidentiality</li><li>Proficient in MS Office</li></ul>Pay: AED6,000.00 - AED10,000.00 per monthWork Location: In person

Legal Assistant - UAE National

The Sam Bernstein Law Firm

Hybrid Legal AssistantJob DescriptionWe are seeking an experienced, proactive, and highly organized Legal Assistant to join our growing legal team. This hybrid position offers a balance of in-office and remote work while supporting attorneys in the day-to-day management of cases and client matters.The ideal candidate has 3&ndash;5+ years of legal assistant experience, thrives in a fast-paced environment, and understands the importance of deadlines, accuracy, and client communication.Key ResponsibilitiesAttorney &amp; Calendar Management<ul><li>Manage attorney calendars, including scheduling hearings, depositions, mediations, client meetings, and deadlines.</li><li>Monitor court deadlines and ensure timely filings.</li><li>Coordinate logistics for court appearances and meetings.</li><li>Maintain task lists and follow-up reminders to keep cases on track.</li></ul>Document Preparation &amp; Case Management<ul><li>Draft, revise, and proofread legal documents including pleadings, motions, discovery, and correspondence.</li><li>E-file documents with courts and administrative agencies in compliance with procedural rules.</li><li>Maintain organized and up-to-date electronic and physical case files.</li><li>Request, review, and organize medical records, billing records, or other case-related documentation as applicable.</li></ul>Client Communication &amp; Support<ul><li>Serve as a point of contact for clients.</li><li>Provide case status updates and gather necessary information and documentation.</li><li>Assist clients in completing required forms and paperwork.</li></ul>Administrative Support<ul><li>Answer and direct calls, manage incoming and outgoing correspondence.</li><li>Process mail and ensure proper case documentation.</li><li>Assist attorneys with general administrative tasks as needed.</li></ul>QualificationsExperience (Required)<ul><li>Minimum 3&ndash;5 years of experience as a Legal Assistant.</li><li>Strong understanding of legal terminology, court procedures, and filing requirements.</li></ul>Education (Preferred)<ul><li>Associate&rsquo;s degree or related legal education preferred.</li></ul>Skills<ul><li>Exceptional organizational skills and attention to detail.</li><li>Strong written and verbal communication skills.</li><li>Ability to manage multiple priorities and deadlines.</li><li>Proficiency in Microsoft Office (Word, Outlook, Excel) and legal case management software.</li><li>Ability to maintain confidentiality and professionalism at all times.</li></ul>What We Offer<ul><li>Hybrid work flexibility</li><li>Competitive compensation based on experience</li><li>401(k)</li><li>FSA</li><li>HSA</li><li>ESTA (Earned Sick Time Act)</li><li>Health, dental, vision, and life insurance</li><li>Paid time off</li><li>Paid Holidays</li></ul>A Note to ApplicantsEvery resume submitted for this position is personally reviewed by a member of our team &mdash; not by AI software. We value the time and effort you put into your application and ensure it receives thoughtful consideration.Job Type: Full-timePay: From $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Detroit, MI 48243

Experienced Legal Assistant (Hybrid Schedule)

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Legal Assistant - UAE National

Experienced Legal Assistant (Hybrid Schedule)