legal administrative assistant

Addison Group

<div>
 
 Job Title:
 
 Administrative Assistant
 
 
 
 Industry:
 
 Legal Services
 
 
 
 Location (city, state):
 
 New York, NY
 
 
 
 Assignment Type:
 
 Direct Hire
 
 
 
 Pay:
 
 $65,000 &ndash; $72,000 annually (depending on experience)
 
 
 
 Work Schedule:
 
 Monday &ndash; Friday, 9:30 AM &ndash; 5:30 PM; onsite with every other Friday remote
 
 
 
 Benefits:
 
 This position is eligible for medical, dental, vision, and 401(k).
 
 
 
 About Our Client
 
 
 
 Addison Group is partnering with a globally recognized legal services organization headquartered in New York City. Our client supports a broad range of corporate, litigation, regulatory, and financial matters for organizations worldwide. They are seeking an Administrative Assistant to support legal professionals and contribute to the smooth operation of daily administrative and client service activities.
 
 
 
 Job Description
 
 
 
 The Administrative Assistant will provide high-level administrative and operational support to attorneys and legal teams. This role involves coordinating calendars, preparing documents, managing communications, and assisting with billing and client-related administrative tasks.
 
 
 The ideal candidate is proactive, highly organized, and comfortable working in a fast-paced professional services environment where priorities may shift throughout the day.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Draft, format, and revise professional correspondence, reports, and legal-related documentation
 </li>
 <li>
 Manage incoming calls and messages, ensuring clear and professional communication with internal and external contacts
 </li>
 <li>
 Review and organize electronic and physical correspondence for attorneys and team members
 </li>
 <li>
 Maintain and coordinate calendars, including scheduling meetings and appointments
 </li>
 <li>
 Coordinate domestic and international travel arrangements as needed
 </li>
 <li>
 Prepare and format documents based on attorney dictation or notes
 </li>
 <li>
 Maintain organized filing systems for both electronic and physical records
 </li>
 <li>
 Coordinate logistics for internal meetings and client-facing events
 </li>
 <li>
 Enter attorney time and track reimbursable expenses in internal systems
 </li>
 <li>
 Assist with billing preparation and review of invoices for accuracy
 </li>
 <li>
 Update internal client relationship management systems with contact information
 </li>
 <li>
 Support administrative workflows such as opening client matters and conducting internal checks related to new work
 </li>
 <li>
 Provide backup administrative support to other legal professionals when needed
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Experience:
 
 
 
 <ul>
 <li>
 1&ndash;5 years of administrative support experience, preferably within a legal or professional services environment
 </li>
 <li>
 Recent graduates may be considered if they have completed relevant internships or legal administrative programs
 
 
 </li>
 </ul>
 
 Technical Skills:
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
 </li>
 <li>
 Strong calendar management skills using Outlook
 </li>
 <li>
 Ability to proofread documents for spelling, grammar, and formatting accuracy
 </li>
 <li>
 Experience with legal or professional services software platforms is a plus
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Associate&rsquo;s degree required
 </li>
 <li>
 Bachelor&rsquo;s degree strongly preferred
 
 
 </li>
 </ul>
 Perks
 
 
 <ul>
 <li>
 Opportunity to work with a globally recognized professional services organization
 </li>
 <li>
 Collaborative administrative team environment
 </li>
 <li>
 Exposure to high-level legal operations and professional development opportunities
 </li>
 <li>
 Competitive salary and benefits package
 
 
 </li>
 </ul>
 Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.
</div>

Legal Administrative Assistant

McAllister, DeTar, Showalter & Walker

Fast-paced Annapolis law firm seeks Legal Assistant with excellent communication and organizational skills who demonstrates initiative and professionalism. This multi-faceted role entails administrative support, front-desk responsibilities and assistance in delivering legal services to clients, with opportunities for learning and professional development. The Legal Assistant will support attorneys with administrative tasks including calendar and deadline management, file management, client and inter-office communications and work-flow coordination. The ideal candidate will have three to five years of experience in a professional services office environment, high technological aptitude and familiarity with Microsoft Office, time entry, billing software and strong planning and proofreading skills. Minimum education of Associate's degree or paralegal certificate required. Comparable experience may be substituted for this education requirement.Full benefits; salary commensurate with experience. All inquiries will be confidential.Job Type: Full-timePay: $24.00 - $27.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

McGuireWoods LLP

<div>Overview:
<div>
McGuireWoods LLP has an opening for a Legal Administrative Assistant/Legal Secretary in our Jacksonville, FL office. This position supports Practice Assistants with a variety of administrative tasks. The ideal candidate takes initiative and demonstrates strong problem-solving skills. Administrative experience, specifically in a legal environment, is preferred.</div><div></div><div> 
McGuireWoods, one of the world&rsquo;s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</div>
Responsibilities:
<ul><li>Performs administrative tasks such as answering phones, arranging meetings/calls as directed, making travel arrangements, calendaring and submitting expense reports.</li><li>
Provides administrative assistance in the areas of business development, budget monitoring/reporting, and docket monitoring.</li><li>
Prepares material for overnight/mail service deliveries.</li><li>
Maintains client and firm files as well as case documents.</li><li>
Searches, saves, and reviews Worksite electronic files for specific requests; circulate to appropriate parties per instructions.</li><li>
E-files in accordance with court procedures.</li><li>
Supports specialized billing requirements, cost reporting, and legal project expectations set by the client(s).</li><li>
Prepares, proofreads, and edits legal documents and correspondence.</li></ul>
Qualifications:
<ul><li>Requires high school diploma or GED or an equivalent combination of education and experience.</li><li>
Must be proficient with Microsoft products, such as Word, Outlook, Office, and document management software; must be highly proficient in Excel.</li><li>
Preferred experience billing software (Elite), and expense reimbursement software (ChromeRiver).</li><li>
Must be highly organized, proactive, tech-savvy, able to work under pressure, and be a self-starter.</li><li>
Must have strong attention to detail, possess proofreading skills, ability to effectively manage relationships and work as a part of a team.</li><li>
Excellent communication and proofreading skills.</li><li>
Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.</li></ul><div></div><div> 
Have more questions? Connect with a recruiter directly. #LI-ER1</div></div>

Clark Hill PLC

<div><div><div>Clark Hill PLC seeks an experienced full-time Legal Administrative Assistant in its Houston Office. A minimum of 5 years of litigation experience and the ability to work in a team environment is required. Experience in a high-volume, fast-paced legal practice is preferred. This position reports to the Office Manager, as well as to assigned attorneys, and is responsible for, among other activities, (i) providing the requisite legal secretarial and administrative support/clerical needs of assigned attorneys; (ii) preparing letters, memos, and other documentation, as required; (iii) entering client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters; (iv) preparing and filing pleadings with the appropriate court system and docketing dates into a central docketing system, as needed; (v) making travel arrangements and preparing expense reimbursement documentation; (vi) answering the phones of assigned attorneys; and (vii) entering attorney time. . While this position assists attorneys in the litigation area, the successful candidate must be willing and able to help attorneys, legal assistants, and others in other areas.
</div>
<div>The successful candidate will have excellent computer skills utilizing all aspects of Office 365 and will have excellent attention to detail with superb proofreading skills. Candidates must be able to prioritize and manage a high-volume and diverse workload and thus must be able to handle multiple tasks at one time with exceptional organizational skills. A team player, the LAA must be able to absorb information quickly and adapt to change. Sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and other is a must. Certified Legal Secretary designation is a plus.
</div>
<div>The salary range at the time of posting is $65,000.00 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, and an employee assistance program.
</div>
<div>Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.
</div>
 <div>Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.</div></div></div>

Dinsmore & Shohl LLP

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
 
Dinsmore is seeking a Legal Administrative Assistant at our San Diego, CA or Troy, MI location who will support multiple attorneys in the areas of Business Restructuring and Commercial Litigation. We are willing to train the right person for the position who meets the requirements listed below.
 
Responsibilities
 
<ul>
<li>Review, comprehend and implement Federal and Local Rules of Court</li>
<li>Organize and maintain electronic documents and files in a timely manner</li>
<li>Prepare template shell documents, revise and finalize with particular attention to formatting and proofreading of documents</li>
<li>Online e-filing of Court and other documents</li>
<li>Expense reimbursement processing</li>
<li>Travel arrangements and other administrative support, providing backup as needed</li>
<li>Open new files, request conflict of interest checks and manage client engagement</li>
<li>Track deadlines, maintain and monitor calendaring system for attorneys</li>
</ul>
Requirements
 
<ul>
<li>Determined work ethic and commitment</li>
<li>Intermediate to advanced-level use of Microsoft Office Suite software and .pdf editing software; advanced level use of Microsoft Word Including Table of Contents and Authorities</li>
<li>Intermediate to advanced-level use of Microsoft Office Suite software and .pdf editing software</li>
<li>Excellent writing, grammar and proofreading skills with meticulous attention to detail</li>
<li>Possess strong organizational and time management skills</li>
<li>Proven success as a positive team player, as well as an independent worker Ability to excel in a fast-paced environment</li>
<li>Self-directed, high energy, and have advanced computer skills.</li>
<li>Solid work history providing administrative support, and effectively reporting to multiple attorneys/supervisors</li>
<li>Ability to communicate effectively</li>
<li>Knowledge of the bankruptcy process preferred</li>
<li>Understanding of federal, state and local rules of civil procedure preferred</li>
<li>Experience with Bestcase & QuickBooks preferred</li>
<li>Experience drafting pleadings; Drafting & filing proof of claims preferred</li>
<li>Exposure to Litigation law in California for 3 years or more preferred</li>
<li>Experience with E-filing (federal and state) preferred</li>
<li>Experience using document management systems (iManage, a plus)</li>
</ul>
Equal Opportunity Employer

Mil Mujeres Legal Services

Bilingual Legal Administrative AssistantOrganization: Mil Mujeres &ndash; Non-Profit Legal ServicesLocation: Orlando (Maitland), FL | Work Structure: HybridStatus: Part-Time (20 hours per week)About the OrganizationMil Mujeres is a leading non-profit organization dedicated to providing direct legal services to the Latino community in the United States. We specialize in immigration legal immigration assistance for survivors of violent crimes, with a focus on gender-based violence. Our mission is to ensure access to justice, empowerment, and safety for low-income individuals through professional legal advocacy.Position SummaryWe are seeking a highly organized and professionally fluent Bilingual Legal Administrative Assistant. This role is pivotal in maintaining the operational efficiency of our Orlando office and extending our reach within the community. The successful candidate will provide high-level administrative support, manage sensitive client intake processes, and represent the organization in formal settings, including consulate visits and community outreach initiatives.Key Responsibilities1. Legal Administration &amp; Case Management<ul><li>Execute comprehensive administrative duties: filing, document preparation, data entry, and meticulous record-keeping.</li><li>Manage high-volume correspondence and coordinate internal/external communications with stakeholders.</li><li>Facilitate case follow-up and ensure all documentation meets the standards required for legal filings.</li></ul>2. Client Relations &amp; Intake<ul><li>Conduct professional bilingual intake interviews (English/Spanish) for potential clients with sensitivity and discretion.</li><li>Serve as the primary point of contact for client inquiries, ensuring timely and accurate responses regarding case status.</li><li>Coordinate scheduling for legal consultations and appointments.</li></ul>3. Field Representation &amp; Outreach<ul><li>Consulate Liaison: Represent the organization during weekly consulate visits to facilitate client services.</li><li>Community Engagement: Lead &quot;Know Your Rights&quot; presentations and represent Mil Mujeres at community events and partner initiatives.</li><li>Network Development: Support the growth of our local impact through strategic community presence.</li></ul>Operational Structure (Hybrid Model)This position requires a disciplined professional capable of transitioning between on-site and remote environments.<ul><li>In-Person (Monday, Wednesday, Friday):</li><li>On-site: Administrative and office operations at our Maitland location.</li><li>Field-based: One day dedicated to Consulate visits and one day dedicated to Community Outreach.</li><li>Remote (Tuesday and Thursday):</li><li>Administrative tasks, case follow-up, and documentation via virtual platforms.</li><li>Standard Schedule: 9:00 a.m. &ndash; 1:00 p.m.</li></ul>Required Qualifications<ul><li>Language Proficiency: Native or professional-level fluency in both Spanish and English (written and verbal). This is an essential requirement.</li><li>Experience: A minimum of one (1) year of experience in administrative, legal, or client-facing roles, preferably within a professional office or non-profit setting.</li><li>Education: Associate degree in Office Administration, Legal Studies, or a related field is preferred.</li><li>Technical Skills: Proficiency in Google Workspace, Microsoft Office Suite, and case management software.</li><li>Competencies: Exceptional organizational skills, the ability to handle confidential information with integrity, and a professional demeanor in high-stakes environments.</li></ul>Compensation &amp; Benefits<ul><li>Hourly Rate: $16.00/hour.</li><li>Incentives: Performance-based bonuses linked to office and outreach objectives.</li><li>Health &amp; Wellness: Access to professional wellness and therapy services.</li><li>Time Off: Comprehensive Paid Time Off (PTO) package, including vacation, sick leave, and personal days.</li><li>Additional Leave: Paid holiday on your birthday and tenure-based leave increments.</li><li>Professional Development: Training in immigration law procedures and non-profit leadership.</li></ul>Job Type: Part-timePay: Up to $16,640.00 per yearExpected hours: 20 per weekBenefits:<ul><li>Paid time off</li><li>Parental leave</li></ul>Work Location: Hybrid remote in Maitland, FL 32751

Bilingual Legal Administrative Assistant

Barnes & Thornburg LLP

<div>Summary: Performs a variety of secretarial duties for attorney(s) to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
Key Responsibilities:<ul><li>
Handles filing: Federal, State, Appeals and E-Filings.</li><li>
Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.</li><li>
Prepares discovery and pleading shells and assists with document productions.</li><li>
Assists with trial preparation, including trial and exhibit binders.</li><li>
Finalizing letters, motions, pleadings and discovery forms.</li><li>
Opens new matters, requests conflicts of interest checks updates and maintain legal files.</li><li>
Ensures that calendar deadlines items get to docketing clerk in timely manner.</li><li>
Process expense reports, check requests, enter partner billable time and review client prebills.</li><li>
Arranges travel, coordinates meetings and conference calls across various offices and time zones.</li><li>
Performs overload typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys, the HR Director or the Administrator.</li><li>
Receives clients and visitors, observes confidentiality of attorney-client relationship.</li><li>
Other duties as assigned.</li><li>
The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation request may be accommodated, absent undue firm hardship.</li></ul>
Qualifications:<ul><li>
Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.</li><li>
Must be familiar with Federal, local and E-Filing rules.</li><li>
Familiarity with File &amp; Serve and CCC Macros a plus.</li><li>
Familiarity working in Labor &amp; Employment a plus.</li><li>
Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.</li><li>
Must be proactive with the ability to multi-task and organize a busy desk.</li><li>
Ability to proofread typed material for grammatical, typographical or spelling errors.</li><li>
Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.</li><li>
Interpersonal skills necessary in order to communicate in person, by email and telephone to provide information with ordinary courtesy and tact.</li><li>
Work occasionally requires a high level of mental effort while producing a high volume of information performing other essential duties.</li><li>
Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.</li><li>
This job description is intended to describe the general requirements of this position. As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job. Subject to firm needs, duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice.</li></ul>
Working Conditions:<ul><li>
Normal law office environment with little exposure to excessive noise, dust, temperature and the like.</li></ul>
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
Equal Employment and Opportunity Statement:
Barnes &amp; Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran&rsquo;s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.</div>

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