legal administrative assistant

Goodman Neuman Hamilton LLP

Title: Legal Administrative AssistantLocation: San Francisco (Hybrid)Hours: Full-Time (35 hours/week)Exempt Status: Non-ExemptBenefit-eligible: YesSalary Range: $38-$49/hourAbout UsFor over 30 years, Goodman Neuman Hamilton LLP (GNH) has earned a stellar reputation as a trusted leader in civil litigation and appeals across California. Based in San Francisco, our 17-attorney firm represents Fortune 500 companies and other distinguished clients with aggressive, innovative, and efficient legal strategies.Our partners have collectively conducted more than 100 jury trials and are widely regarded as outstanding advocates. Their excellence has earned recognition from Super Lawyers Magazine, San Francisco Magazine, and the American Board of Trial Advocates, along with the highest AV rating from Martindale-Hubbell.Our practice spans a broad range of civil litigation, including personal injury, construction defect, professional liability, and insurance coverage disputes. Notable clients include Home Depot, McKesson Corporation, River City Bank, Armanino LLP, and The Regents of the University of California.Job SummaryWe are seeking a highly organized, detail-oriented Legal Administrative Assistant to support our attorneys and administrative team. This role is ideal for a proactive professional who enjoys working in a fast-paced environment, takes pride in producing high-quality work, and excels at managing multiple priorities.The Legal Administrative Assistant plays an important role in ensuring the smooth day-to-day operation of the firm by providing administrative, clerical, and client service support.This role will be 35 hrs per week and operates on a hybrid schedule, requiring two days per week minimum in the SF office. The office is open every day if you prefer in-office work.Essential Duties &amp; Responsibilities● Provide administrative and litigation support to attorneys and legal staff.● Prepare, format, proofread, and assist with the preliminary drafting of legal forms, correspondence, and discovery documents.● File pleadings, motions, and other legal documents with state and federal courts.● Maintain litigation calendars, including tracking court deadlines, hearings, filing dates, and case-related deadlines.● Coordinate and schedule meetings, depositions, court appearances, and other case-related events.● Communicate professionally with court personnel, clients, outside counsel, vendors, and other stakeholders.● Assist with document management, including organizing, maintaining, and updating electronic and physical case files.● Answer and direct incoming phone calls and assist with general client communication.● Coordinate mail, courier services, and document deliveries.● Perform administrative tasks such as filing, scanning, copying, data entry, and records management.● Assist with office operations, ordering supplies, and supporting special projects as needed.● Maintain confidentiality and exercise discretion when handling sensitive legal and client information.● Perform other administrative and litigation support duties as assigned.Qualifications/Requirements● Bachelor's degree required.● Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.● Excellent written communication, proofreading, and analytical skills.● Exceptional attention to detail and accuracy.● Ability to manage competing deadlines and consistently deliver high-quality work product.● Ability to follow instructions, exercise sound judgment, and effectively execute tasks independently.● High proficiency with Microsoft Word and strong working knowledge of Microsoft Office applications, including Outlook and Excel.● Strong computer skills and the ability to quickly learn and utilize document management systems, court filing platforms, and other legal software.● Professional demeanor and strong interpersonal skills.● Ability to communicate effectively with attorneys, clients, court personnel, and outside counsel.● Ability to maintain confidentiality and handle sensitive information with discretion.Preferred Qualifications● Prior experience in a law firm, litigation practice, or other professional services environment.● Familiarity with state and federal court filing procedures.● Experience with litigation calendaring, scheduling depositions, and coordinating legal deadlines.● Experience preparing, formatting, or managing legal documents and correspondence.Physical Requirements● Prolonged periods of sitting at a desk and working on a computer● May need to lift boxes from time to time to assist with office upkeepBenefits● Medical and dental insurance with 100% employer-paid coverage for employees and 50% employer-paid coverage for eligible dependents● Long-term disability insurance with 100% employer-paid coverage for employees● Flexible Spending Accounts (FSAs) for dependent care● 401(k) retirement plan with profit-sharing contributions● Optional supplemental insurance plans● Generous paid time off, including 10 paid holidays and paid vacation time● Hybrid work scheduleHow to ApplyPlease submit a PDF version of a cover letter and resume to Josh Robles, Office Administrator, at jrobles@gnhllp.com.EEO StatementGoodman Neuman Hamilton LLP is an equal opportunity employer. We are committed to creating an inclusive workplace and consider all qualified applicants without regard to race, color, religion, creed, sex, pregnancy, childbirth and related medical conditions, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, genetic information, military or veteran status, or any other characteristic protected by applicable law.Goodman Neuman Hamilton LLP complies with the California Fair Chance Act and the San Francisco Fair Chance Ordinance. Qualified applicants with arrest and conviction records will be considered for employment in accordance with applicable law.If you require a reasonable accommodation during the application or interview process, please contact us.Pay: $38.00 - $49.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in San Francisco, CA 94104

Legal Administrative Assistant

Ropes & Gray LLP

<div>
 
 About Ropes &amp; Gray
 
 
 
 Ropes &amp; Gray is a preeminent global law firm. The firm has been ranked in the top three on
 
 The American Lawyer's
 
 prestigious A-List for eight consecutive years and #1 on
 
 Law.com's
 
 UK A-List twice in the past three years - rankings that honor the "best of the best" law firms.
 
 
 The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.
 
 
 The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&amp;A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation &amp; enforcement, privacy &amp; cybersecurity, and business restructuring.
 
 
 Ropes &amp; Gray is an equal opportunity employer.
 
 
 
 Overview
 
 
 
 The Administrative Resource Center Legal Administrative Assistant provides administrative
 
 
 support to a team of attorneys, paralegals and business support personnel. Some high-level
 
 
 responsibilities include building relationships with assigned team members, creating and editing
 
 
 documents, performing document comparisons, entering and editing daily time, arranging travel,
 
 
 coordinating meeting arrangements and providing overflow support for LEAs.
 
 
 
 Responsibilities
 
 
 
 ESSENTIAL FUNCTIONS:
 
 
 <ul>
 <li>
 Develops and maintains effective relationships with internal stakeholders
 </li>
 <li>
 Coordinates travel arrangements, including booking flights, hotels, and transportation
 </li>
 <li>
 Processes invoices and expense reports
 </li>
 <li>
 Supports the clean-up of diary entries according to client guidelines; transfers time to
 
 
 </li>
 </ul>
 appropriate matters as necessary
 
 
 <ul>
 <li>
 Manages and coordinates logistics for meetings or events
 </li>
 <li>
 Provides general administrative support, such as photocopying, scanning, and filing
 
 
 </li>
 </ul>
 documents
 
 
 <ul>
 <li>
 Handles incoming and outgoing mail and packages
 </li>
 <li>
 Collaborates with other departments and team members on various projects
 </li>
 <li>
 Assists in the coordination of special projects and initiatives as assigned
 </li>
 <li>
 Demonstrates technical proficiency in MS Office (Word, Excel, PowerPoint and
 
 
 </li>
 </ul>
 Outlook) applications
 
 
 <ul>
 <li>
 Maintains confidentiality and handling sensitive information with discretion
 </li>
 <li>
 Is proactive, resourceful, and adaptable to handle unexpected tasks and challenges
 </li>
 <li>
 Executes work with a high degree of precision and accuracy
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:
 
 
  College degree or equivalent
 
 
  Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook)
 
 
 applications
 
 
  Strong organizational skills that reflect ability to seamlessly perform and prioritize
 
 
 multiple tasks with excellent attention to detail
 
 
  Strong interpersonal skills and the ability to build relationships with internal and external
 
 
 lawyers, staff and clients
 
 
  Expert communication skills
 
 
  Proactive approach to problem-solving and strong decision-making capability
 
 
  Experience working in a law firm, professional services organization, or customer service
 
 
 capacity
 
 
 
 Compensation And Total Rewards Package
 
 
 
 Ropes &amp; Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.
 
 
 <ul>
 <li>
 New York, NY ($75,800 - $109,950)
 
 
 </li>
 </ul>
 
 Working Conditions
 
 
 
 This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.
</div>

Dentons

<div>Posted on July 10, 2026
Dentons US LLP is currently recruiting for a Legal Administrative Assistant for our New York office providing support to our Intellectual Property &amp; Technology Practice Group. This position will provide legal administrative support to 2 partners and up to 3 associates in a highly collaborative working environment. This is a hybrid position requiring office flexibility; generally 3 days in office, 2 days remote.

Responsibilities
<ul><li>Responsible for administrative tasks including, but not limited to, document creation, editing and preparation of letters, time entry, expense reimbursement, coordinate telephone/video calls domestically and internationally, travel arrangements, and calendar invites.</li>
<li>Billing &ndash; strong background in financial responsibilities such as reviewing pro formas, prepare accrual spreadsheets and send to clients, prepare cover letters on client invoices, follow up with vendors domestically and internationally on invoice matters.</li>
<li>Maintain attorney calendar and coordinate attendance to conference calls and meetings.</li>
<li>Maintain lawyers&rsquo; contacts lists in Outlook and InterAction.</li>
<li>Handle confidential information as necessary.</li>
<li>These duties may be ongoing or ad hoc in nature.</li>
<li>Other duties may be assigned to fully meet the requirements of the position.</li>
</ul>Experience &amp; Qualifications
<ul><li>Bachelor&rsquo;s degree is preferred with a minimum of 5 years&rsquo; C-Suite executive-level administrative experience, coupled with at least 5 years&rsquo; legal secretarial experience within a mid-to-large law firm. This dual expertise is crucial to ensure handling the unique demands of this role with proficiency and confidence.</li>
<li>General trademark and IP litigation experience preferred.</li>
<li>Exceptional organizational skills, work independently, strong attention to detail and follow up capabilities, ability to prioritize and multi-task.</li>
<li>Ability to work in a high-volume environment.</li>
<li>Strong interpersonal and communication (oral and written) skills.</li>
<li>Strong Knowledge of Excel</li>
<li>Advanced knowledge of MS Word, Outlook, Teams, 3E, Chrome River, Adobe PDF; must exhibit strong ability to learn and quickly become proficient in new computer software programs.</li>
<li>Ability to prioritize and handle ever-changing priorities.</li>
<li>Ability to work with minimal supervision, be a team player and be committed to providing a high level of client service.</li>
<li>Flexibility for overtime.</li>
<li>Flexibility regarding which days are in-the-office and work-from-home.</li>
</ul>Salary

Pursuant with states' laws, the salary range for this position is $80,000 - $100,000, based on experience and local market.

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Specialist at +1 314 259 5898 or contact us at dentonsusstaffrecruitment@dentons.com.</div><div></div>

Legal Administrative Assistant (Intellectual Property & Technology)

Martinez and Associates Law

About UsWe are a growing immigration law firm dedicated to helping individuals and families navigate the U.S. immigration process with professionalism, compassion, and integrity. We are seeking a motivated and detail-oriented Legal Intake &amp; Administrative Assistant to join our team. The ideal candidate is organized, personable, and enjoys working in a fast-paced, client-focused environment.Responsibilities<ul><li>Answer incoming phone calls and respond to emails in English and Spanish.</li><li>Welcome clients and provide exceptional customer service.</li><li>Schedule consultations and manage attorney and staff calendars.</li><li>Collect and organize client documents for immigration cases.</li><li>Maintain accurate client records and electronic case files.</li><li>Draft retainers and take payments.</li><li>Follow up with clients regarding requested documentation and case updates.</li><li>Assist attorneys and legal staff with administrative tasks.</li><li>Scan, upload, and organize documents in the firm's case management system.</li><li>Process incoming and outgoing mail.</li><li>Perform general office and administrative duties to support daily operations.</li></ul>Qualifications<ul><li>Fluent in English and Spanish (required).</li><li>Previous experience in a law office or administrative role preferred.</li><li>Immigration law experience is a plus but not required&mdash;we are willing to train the right candidate.</li><li>Self-motivated, dependable, and eager to learn new skills.</li><li>Strong communication and customer service skills.</li><li>Ability to work independently and as part of a team.</li><li>Excellent organizational and time-management abilities.</li><li>Ability to multitask and prioritize in a fast-paced environment.</li><li>Proficient in Word and PDF and comfortable learning new software.</li><li>Professional appearance and positive attitude.</li><li>Strong attention to detail and ability to maintain confidentiality.</li></ul>Benefits<ul><li>Health Insurance</li><li>401(k) Retirement Plan</li><li>Paid Vacation and Paid Time Off</li><li>Hybrid work schedule</li><li>Paid training</li><li>Opportunities for professional growth and advancement</li><li>Friendly, supportive team environment</li></ul>Why Join Our Team?At our firm, you'll have the opportunity to make a meaningful impact by helping clients achieve their immigration goals. We value teamwork, professionalism, and continuous learning, and we're committed to investing in the success of our employees. We are willing to train the right candidate who has a positive attitude, strong work ethic, and a desire to grow in a bigger role and build a long-term career in immigration law.How to ApplyPlease submit your resume along with a brief cover letter describing your experience and why you'd be a great fit for our team to martina@martinezvisas.com. We look forward to meeting dedicated professionals who are passionate about helping others.Pay: $18.00 - $23.00 per hourBenefits:<ul><li>401(k) matching</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Fort Lauderdale, FL 33309

Legal Intake & Administrative Assistant - Immigration Law Firm

Red Blue Flame Fire Safety and Security System LLC

Job Title: Legal Assistant cum AdminCompany: Four Square Steel Constructions Contracting LLC Part of: Blue Square Group of Companies Location: Dubai, UAEJob SummaryFour Square Steel Constructions Contracting LLC, part of the Blue Square Group of Companies, is looking for a proactive and detail-oriented Legal Assistant cum Admin to join our team. The ideal candidate will have an LLB qualification, a strong understanding of legal documentation, and the ability to provide efficient administrative support while ensuring compliance with company policies and applicable UAE regulations.Key Responsibilities<ul><li>Assist in drafting, reviewing, and maintaining contracts, agreements, legal notices, and other legal documents.</li><li>Organize and maintain legal files, records, and confidential documentation.</li><li>Coordinate with external legal consultants, government authorities, and other stakeholders as required.</li><li>Support company licensing, permit renewals, and regulatory compliance activities.</li><li>Prepare legal correspondence, reports, and official documents.</li><li>Provide general administrative support, including document control, filing, scheduling, and office coordination.</li><li>Maintain accurate records and ensure timely follow-up on legal and administrative matters.</li><li>Perform other legal and administrative duties as assigned by management.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor's Degree in Law (LLB) is mandatory.</li><li>Minimum 2 years of relevant experience as a Legal Assistant, Legal Officer, or in a similar role.</li><li>Knowledge of UAE legal documentation and administrative procedures is preferred.</li><li>Strong communication skills in English (written and verbal).</li><li>Proficiency in Microsoft Office applications.</li><li>Excellent organizational and time management skills.</li><li>Ability to handle confidential information with integrity and professionalism.</li></ul>How to ApplyInterested candidates are invited to send their updated CV to hr@bluesquaregroupdubai.com with the subject line:Application for Legal Assistant cum AdminWork Location: In person

Legal Assistant/Admin

Law Offices of Mario A. Garcia, P.A.

Law Offices Mario A. Garcia, P.A. is seeking a highly organized and detail-oriented Legal Assistant to provide administrative and legal support to attorneys and staff across a range of commercial and real estate matters. The ideal candidate will assist with case preparation, document management, client communication, legal research, and day-to-day office operations while maintaining professionalism, confidentiality, and accuracy.Key Responsibilities:<ul><li>Provide administrative and legal support to attorneys handling commercial, real estate, civil, litigation, and bankruptcy matters.</li><li>Prepare, format, proofread, and organize legal documents, correspondence, pleadings, contracts, and other case materials.</li><li>Assist with the preparation and filing of court documents and other legal filings.</li><li>Maintain accurate and organized electronic and physical case files and records.</li><li>Conduct basic legal research and gather information relevant to ongoing matters.</li><li>Assist attorneys with case preparation, discovery, document review, and trial or hearing preparation as needed.</li><li>Coordinate schedules, meetings, deadlines, and appointments for attorneys and clients.</li><li>Communicate professionally with clients, courts, opposing counsel, and other legal professionals.</li><li>Assist with real estate transaction documentation and administrative tasks related to commercial and civil matters.</li><li>Support bankruptcy-related matters involving both debtors and creditors.</li><li>Track deadlines and follow up on outstanding documents, signatures, and case-related requirements.</li><li>Handle confidential client and firm information with discretion and professionalism.</li><li>Perform general administrative duties and provide additional support to the legal team as needed.</li></ul>Qualifications:<ul><li>Previous experience as a legal assistant, legal secretary, paralegal, or in a related administrative role preferred.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail and ability to manage multiple priorities.</li><li>Proficiency with Microsoft Office and common document-management tools.</li><li>Ability to learn and work with legal case-management and filing systems.</li><li>Professional judgment and ability to maintain strict confidentiality.</li><li>Familiarity with legal terminology and court filing procedures is a plus.</li><li>Experience with real estate, commercial litigation, civil transactions, or bankruptcy law is preferred but not required.</li></ul>What We Offer<ul><li>Opportunity to gain experience across multiple areas of legal practice.</li><li>Exposure to commercial and real estate transactions, litigation, civil matters, and bankruptcy proceedings.</li><li>A professional and collaborative legal work environment.</li><li>Opportunities to develop legal, administrative, and case-management skills.</li><li>The opportunity to work closely with experienced attorneys and support meaningful client matters.</li></ul>

Legal Assistant

Evans & Dixon

<div>EvansDixon is seeking an experienced Legal Assistant to join our growing St. Louis office. In this Firmwide support role, you will work with multiple attorneys and teams across a variety of practice areas, serving as a primary resource for overflow work and providing essential legal and administrative support.
As a Legal Assistant, you will assist with organizing and maintaining case files, ordering and obtaining legal documents, and monitoring attorney calendars and deadlines. This position offers a unique opportunity to collaborate with numerous practice groups and gain exposure to a wide range of legal matters. Responsibilities include frequent communication with clients and opposing counsel, transcription of dictation, and handling both administrative and legal work.
Successful candidates will be independent, selfmotivated, and possess excellent written and verbal communication skills, while maintaining a high level of organization and confidentiality
Gain valuable, realworld legal experience by working alongside experienced attorneys practicing in state and federal courts throughout the Midwest. If you enjoy variety, litigation support, and a dynamic workload, this role is an excellent fit!
What you'll do:
As a Legal Assistant, you will have the opportunity to support multiple attorneys and their decided legal staff:<ul><li>
Filing Management: Manage and maintain both paper and digital records by filing case documents in the appropriate casemanagement software or filing cabinet.</li><li>
Record Keeping: Order and obtain legal documents as requested by attorneys and ensure all documents are filed accurately and appropriately.</li><li>
Initial Contact: Assist multiple attorneys by serving as the initial point of contact for clients and opposing counsel.</li><li>
Administrative Support: Support attorneys by obtaining affidavits and other formal legal documents, transcribing written or verbal dictation, and monitoring attorney deadlines and calendars.</li><li>
Firm Resource: Act as the Firm's designated &quot;floater&quot; Legal Assistant, providing support to multiple attorneys and teams and assisting with overflow or backup tasks as they arise.</li></ul>
What we're looking for:
<ul><li>Three to five plus years of prior legal experience in litigation, general liability, appellate briefs and workers' compensation defense</li><li>
Must be comfortable utilizing Microsoft Word, Excel and Outlook</li><li>
Have the ability to edit and proofread correspondence and legal documents</li><li>
Knowledge of court procedures</li><li>
Ability to work collaboratively with others in a team-oriented environment</li><li>
Must be well organized, detail-orientated and able to work in a fast-paced environment with changing work priorities</li><li>
Ability to type accurately and efficiently from draft or dictation</li><li>
Ability to work professionally and effectively with both internal and external clients on all levels</li><li>
Ability to work in-office</li></ul>
Education and Qualifications:<ul><li>
High School Diploma or equivalent required</li><li>
Three to five years of prior legal experience required</li><li>
Experience in general liability, litigation, appellate briefs and workers' compensation defense</li></ul>
About Us:
EvansDixon provides Midwest business clients with sophisticated legal advice, responsive communications, and hands-on industry knowledge. Whether we are managing large-scale litigation, serving as outside general counsel or winning in high-stakes trials, our practical and efficient approach gets the job done. If you are looking to broaden your horizons and legal career, then this is the perfect opportunity for you!
The firm does offer a generous benefits package along with compensation based on experience level and client orientation:<ul><li>
Medical, Dental and Vision Insurance</li><li>
Health Savings Account</li><li>
Flexible Spending Accounts (Medical, Dependent, and ParkingTransit)</li><li>
Group Life/AD&amp;D, Short-Term and Long-Term Disability Insurance Benefits</li><li>
Voluntary Life/AD&amp;D, Accident, Specified Critical Illness, and Hospital Indemnity Insurance</li><li>
401(k) and Profit Sharing</li><li>
Pet Insurance</li><li>
Paid Maternity Leave</li><li>
Wellness Program</li><li>
Employee Assistance Program (EAP)</li><li>
Paid Personal Time Off (PTO) and Holidays</li></ul></div>

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6215 legal administrative assistant jobs Near Me

Legal Administrative Assistant

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Legal Administrative Assistant (Intellectual Property & Technology)

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Legal Assistant/Admin

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