legal administrative assistant

Goodman Neuman Hamilton LLP

Title: Legal Administrative AssistantLocation: San Francisco (Hybrid)Hours: Full-Time (35 hours/week)Exempt Status: Non-ExemptBenefit-eligible: YesSalary Range: $38-$49/hourAbout UsFor over 30 years, Goodman Neuman Hamilton LLP (GNH) has earned a stellar reputation as a trusted leader in civil litigation and appeals across California. Based in San Francisco, our 17-attorney firm represents Fortune 500 companies and other distinguished clients with aggressive, innovative, and efficient legal strategies.Our partners have collectively conducted more than 100 jury trials and are widely regarded as outstanding advocates. Their excellence has earned recognition from Super Lawyers Magazine, San Francisco Magazine, and the American Board of Trial Advocates, along with the highest AV rating from Martindale-Hubbell.Our practice spans a broad range of civil litigation, including personal injury, construction defect, professional liability, and insurance coverage disputes. Notable clients include Home Depot, McKesson Corporation, River City Bank, Armanino LLP, and The Regents of the University of California.Job SummaryWe are seeking a highly organized, detail-oriented Legal Administrative Assistant to support our attorneys and administrative team. This role is ideal for a proactive professional who enjoys working in a fast-paced environment, takes pride in producing high-quality work, and excels at managing multiple priorities.The Legal Administrative Assistant plays an important role in ensuring the smooth day-to-day operation of the firm by providing administrative, clerical, and client service support.This role will be 35 hrs per week and operates on a hybrid schedule, requiring two days per week minimum in the SF office. The office is open every day if you prefer in-office work.Essential Duties &amp; Responsibilities● Provide administrative and litigation support to attorneys and legal staff.● Prepare, format, proofread, and assist with the preliminary drafting of legal forms, correspondence, and discovery documents.● File pleadings, motions, and other legal documents with state and federal courts.● Maintain litigation calendars, including tracking court deadlines, hearings, filing dates, and case-related deadlines.● Coordinate and schedule meetings, depositions, court appearances, and other case-related events.● Communicate professionally with court personnel, clients, outside counsel, vendors, and other stakeholders.● Assist with document management, including organizing, maintaining, and updating electronic and physical case files.● Answer and direct incoming phone calls and assist with general client communication.● Coordinate mail, courier services, and document deliveries.● Perform administrative tasks such as filing, scanning, copying, data entry, and records management.● Assist with office operations, ordering supplies, and supporting special projects as needed.● Maintain confidentiality and exercise discretion when handling sensitive legal and client information.● Perform other administrative and litigation support duties as assigned.Qualifications/Requirements● Bachelor's degree required.● Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.● Excellent written communication, proofreading, and analytical skills.● Exceptional attention to detail and accuracy.● Ability to manage competing deadlines and consistently deliver high-quality work product.● Ability to follow instructions, exercise sound judgment, and effectively execute tasks independently.● High proficiency with Microsoft Word and strong working knowledge of Microsoft Office applications, including Outlook and Excel.● Strong computer skills and the ability to quickly learn and utilize document management systems, court filing platforms, and other legal software.● Professional demeanor and strong interpersonal skills.● Ability to communicate effectively with attorneys, clients, court personnel, and outside counsel.● Ability to maintain confidentiality and handle sensitive information with discretion.Preferred Qualifications● Prior experience in a law firm, litigation practice, or other professional services environment.● Familiarity with state and federal court filing procedures.● Experience with litigation calendaring, scheduling depositions, and coordinating legal deadlines.● Experience preparing, formatting, or managing legal documents and correspondence.Physical Requirements● Prolonged periods of sitting at a desk and working on a computer● May need to lift boxes from time to time to assist with office upkeepBenefits● Medical and dental insurance with 100% employer-paid coverage for employees and 50% employer-paid coverage for eligible dependents● Long-term disability insurance with 100% employer-paid coverage for employees● Flexible Spending Accounts (FSAs) for dependent care● 401(k) retirement plan with profit-sharing contributions● Optional supplemental insurance plans● Generous paid time off, including 10 paid holidays and paid vacation time● Hybrid work scheduleHow to ApplyPlease submit a PDF version of a cover letter and resume to Josh Robles, Office Administrator, at jrobles@gnhllp.com.EEO StatementGoodman Neuman Hamilton LLP is an equal opportunity employer. We are committed to creating an inclusive workplace and consider all qualified applicants without regard to race, color, religion, creed, sex, pregnancy, childbirth and related medical conditions, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, genetic information, military or veteran status, or any other characteristic protected by applicable law.Goodman Neuman Hamilton LLP complies with the California Fair Chance Act and the San Francisco Fair Chance Ordinance. Qualified applicants with arrest and conviction records will be considered for employment in accordance with applicable law.If you require a reasonable accommodation during the application or interview process, please contact us.Pay: $38.00 - $49.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in San Francisco, CA 94104

Legal Administrative Assistant

LaRocca Hornik Greenberg Kittredge Carlin & McPartland LLP

Our dynamic real estate and corporate law firm is seeking a driven, detail-oriented individual to join our team in an entry-level Legal Administrative Assistant role. This is an outstanding opportunity for a recent college graduate looking to build a long-term career in transactional real estate law with a clear path for advancement.This full-time, on-site position is based in our Central New Jersey office, Monday through Friday, 8:30 AM &ndash; 5:30 PM, with occasional overtime as needed.Unlike a traditional administrative role, this position offers direct mentorship from our Chief Closings Officer (CCO) and managing paralegals, with hands-on exposure to high-volume real estate transactions. The successful candidate will work closely with the CCO and experienced transactional paralegals while learning every aspect of the closing process. High-performing individuals will have the opportunity to fast-track into a Transactional Paralegal role, with long-term growth into supervising and managing legal assistants and paralegals within the department.Key Responsibilities<ul><li>Draft correspondence and other legal and administrative documents</li><li>Prepare and review intake forms for accuracy prior to document preparation</li><li>Assist with coordinating and supporting the firm's document preparation team</li><li>Draft and send client correspondence and emails</li><li>Prepare, organize, and upload loan packages and legal documents</li><li>Enter and maintain accurate data in Excel spreadsheets and Quickbase (training provided)</li><li>Open, organize, and maintain legal files from inception through closing</li><li>Review executed legal packages for accuracy and completeness</li><li>Confirm and track wire instructions</li><li>Monitor post-closing items and follow up on outstanding matters</li><li>Prepare FedEx shipping labels and coordinate outgoing packages</li><li>Manage scheduling, calendaring, and departmental administrative support</li><li>Answer incoming department phone calls and assist clients professionally</li><li>Work directly with the CCO and transactional team to support the closing process and daily department operations</li></ul>Qualifications<ul><li>Bachelor's Degree required</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with exceptional attention to detail</li><li>Ability to manage multiple priorities in a fast-paced, deadline-driven environment</li><li>Proficiency in Microsoft Office and Adobe Acrobat</li><li>Professional demeanor with outstanding customer service skills</li><li>Self-motivated with a strong desire to learn and build a career in transactional law</li></ul>Why Join Us?<ul><li>Direct one-on-one mentorship from the Chief Closings Officer</li><li>Hands-on training with experienced transactional attorneys and paralegals</li><li>Fast-track opportunity to become a Transactional Paralegal</li><li>Clear career path into leadership and management within the Closings Department</li><li>Exposure to sophisticated nationwide real estate and private lending transactions</li><li>Collaborative, high-performing team environment</li><li>Competitive compensation, comprehensive benefits, retirement plan, profit sharing, and paid time off</li></ul>This is not a remote position. We are seeking an ambitious professional who is eager to develop their legal career, grow within a nationally recognized transactional practice, and become an integral part of a high-performing team.Job Type: Full-timePay: From $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>What interests you about this position?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>legal or law firm : 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Marlboro, NJ 07746 (Required)</li></ul>Work Location: In person

Legal Administrative Assistant – Full-Time, On-Site

The Law Office of Walsh and Associates PC

OverviewAbout Our FirmWe are an established, successful, and fast-growing boutique law group serving clients throughout the state of Colorado. We are deeply passionate about defending our clients' rights, lives, and livelihoods, meaning a dedicated commitment to excellent and empathetic client service is a must for every member of our team.Room to Grow: We strongly prefer to promote from within! Multiple members of our current team started at the front desk and have grown into paralegal and management roles. If you are looking for a place to build a long-term career, this is the position for you.Duties<ul><li>Greet clients, visitors, and callers with professionalism and warmth, providing exceptional customer service and phone etiquette.</li><li>Answer multi-line phone systems promptly, directing calls accurately and taking detailed messages when necessary.</li><li>Manage front desk operations, including scheduling appointments, maintaining visitor logs, and handling incoming correspondence.</li><li>Assist with calendar management for attorneys and staff, coordinating meetings and court dates efficiently.</li><li>Support office management activities by organizing files, maintaining office supplies inventory, and ensuring a tidy reception area.</li></ul>To be successful in this role, you must meet the following criteria:<ul><li>Bilingual Fluency: Fully fluent in both English and Spanish (Required, as we primarily serve the Spanish-speaking community).</li><li>Tech Literacy: Basic aptitude using Microsoft Windows and standard office software.</li><li>Multitasking: Ability to handle multiple small tasks simultaneously in a fast-paced environment.</li><li>Experience: 1 year of customer service experience is preferred, but a great attitude and willingness to learn are most important.</li></ul>Benefits &amp; PerksWe value our employees and offer a comprehensive benefits package:<ul><li>Health Insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>Paid Time Off (PTO)</li><li>Employee Discounts</li></ul>Benefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In personPay: $20.00 - $23.00 per hourBenefits:<ul><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Receptionist/Administrative Assistant

Martinez and Associates Law

About UsWe are a growing immigration law firm dedicated to helping individuals and families navigate the U.S. immigration process with professionalism, compassion, and integrity. We are seeking a motivated and detail-oriented Legal Intake &amp; Administrative Assistant to join our team. The ideal candidate is organized, personable, and enjoys working in a fast-paced, client-focused environment.Responsibilities<ul><li>Answer incoming phone calls and respond to emails in English and Spanish.</li><li>Welcome clients and provide exceptional customer service.</li><li>Schedule consultations and manage attorney and staff calendars.</li><li>Collect and organize client documents for immigration cases.</li><li>Maintain accurate client records and electronic case files.</li><li>Draft retainers and take payments.</li><li>Follow up with clients regarding requested documentation and case updates.</li><li>Assist attorneys and legal staff with administrative tasks.</li><li>Scan, upload, and organize documents in the firm's case management system.</li><li>Process incoming and outgoing mail.</li><li>Perform general office and administrative duties to support daily operations.</li></ul>Qualifications<ul><li>Fluent in English and Spanish (required).</li><li>Previous experience in a law office or administrative role preferred.</li><li>Immigration law experience is a plus but not required&mdash;we are willing to train the right candidate.</li><li>Self-motivated, dependable, and eager to learn new skills.</li><li>Strong communication and customer service skills.</li><li>Ability to work independently and as part of a team.</li><li>Excellent organizational and time-management abilities.</li><li>Ability to multitask and prioritize in a fast-paced environment.</li><li>Proficient in Word and PDF and comfortable learning new software.</li><li>Professional appearance and positive attitude.</li><li>Strong attention to detail and ability to maintain confidentiality.</li></ul>Benefits<ul><li>Health Insurance</li><li>401(k) Retirement Plan</li><li>Paid Vacation and Paid Time Off</li><li>Hybrid work schedule</li><li>Paid training</li><li>Opportunities for professional growth and advancement</li><li>Friendly, supportive team environment</li></ul>Why Join Our Team?At our firm, you'll have the opportunity to make a meaningful impact by helping clients achieve their immigration goals. We value teamwork, professionalism, and continuous learning, and we're committed to investing in the success of our employees. We are willing to train the right candidate who has a positive attitude, strong work ethic, and a desire to grow in a bigger role and build a long-term career in immigration law.How to ApplyPlease submit your resume along with a brief cover letter describing your experience and why you'd be a great fit for our team to martina@martinezvisas.com. We look forward to meeting dedicated professionals who are passionate about helping others.Pay: $18.00 - $23.00 per hourBenefits:<ul><li>401(k) matching</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Fort Lauderdale, FL 33309

Legal Intake & Administrative Assistant - Immigration Law Firm

Law Offices of Mario A. Garcia, P.A.

Law Offices Mario A. Garcia, P.A. is seeking a highly organized and detail-oriented Legal Assistant to provide administrative and legal support to attorneys and staff across a range of commercial and real estate matters. The ideal candidate will assist with case preparation, document management, client communication, legal research, and day-to-day office operations while maintaining professionalism, confidentiality, and accuracy.Key Responsibilities:<ul><li>Provide administrative and legal support to attorneys handling commercial, real estate, civil, litigation, and bankruptcy matters.</li><li>Prepare, format, proofread, and organize legal documents, correspondence, pleadings, contracts, and other case materials.</li><li>Assist with the preparation and filing of court documents and other legal filings.</li><li>Maintain accurate and organized electronic and physical case files and records.</li><li>Conduct basic legal research and gather information relevant to ongoing matters.</li><li>Assist attorneys with case preparation, discovery, document review, and trial or hearing preparation as needed.</li><li>Coordinate schedules, meetings, deadlines, and appointments for attorneys and clients.</li><li>Communicate professionally with clients, courts, opposing counsel, and other legal professionals.</li><li>Assist with real estate transaction documentation and administrative tasks related to commercial and civil matters.</li><li>Support bankruptcy-related matters involving both debtors and creditors.</li><li>Track deadlines and follow up on outstanding documents, signatures, and case-related requirements.</li><li>Handle confidential client and firm information with discretion and professionalism.</li><li>Perform general administrative duties and provide additional support to the legal team as needed.</li></ul>Qualifications:<ul><li>Previous experience as a legal assistant, legal secretary, paralegal, or in a related administrative role preferred.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail and ability to manage multiple priorities.</li><li>Proficiency with Microsoft Office and common document-management tools.</li><li>Ability to learn and work with legal case-management and filing systems.</li><li>Professional judgment and ability to maintain strict confidentiality.</li><li>Familiarity with legal terminology and court filing procedures is a plus.</li><li>Experience with real estate, commercial litigation, civil transactions, or bankruptcy law is preferred but not required.</li></ul>What We Offer<ul><li>Opportunity to gain experience across multiple areas of legal practice.</li><li>Exposure to commercial and real estate transactions, litigation, civil matters, and bankruptcy proceedings.</li><li>A professional and collaborative legal work environment.</li><li>Opportunities to develop legal, administrative, and case-management skills.</li><li>The opportunity to work closely with experienced attorneys and support meaningful client matters.</li></ul>

Legal Assistant

Gordon Arata Montgomery Barnett McCollam Duplantis

Legal Assistant/ParalegalGordon Arata Montgomery Barnett McCollam Duplantis &amp; Eagan, LLC is a full-service, multi-office law firm representing clients across a wide array of industries. Founded over half a century ago, we have offices in Louisiana and Texas. We are seeking an experienced legal assistant and/or paralegal to support our attorneys and provide firm administrative assistance in our New Orleans office.Responsibilities include:<ul><li>Supporting attorneys and paralegals across all practice groups, and assist with projects, prioritizing tasks, caseload, and workflow as needed.</li><li>Drafting, transcribing, editing and finalizing legal documents such as correspondence, basic motions and discovery.</li><li>Organizing and saving legal documents into document management and records management systems such as iManage.</li><li>Performing activities associated with firm administrative tasks, including processing new client/matter requests, preparing expense reports, answering phones, entering attorney time, meeting arrangements and assisting with client billing.</li></ul>Qualifications required:<ul><li>At least two years of experience as a legal assistant and/or paralegal with a full service law firm.</li><li>Excellent written and oral communication skills.</li><li>Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).</li><li>Ability to work independently and as a member of a team, take initiative, balance competing priorities and see projects through completion.</li><li>Knowledge and experience with eFiling in State, Federal and Appellate Court procedures and requirements.</li><li>Experience in both litigation and transactional law are a plus.</li><li>Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks simultaneously and respond to changing priorities.</li><li>Must possess discretion, confidentiality and a professional, positive attitude with a sense of teamwork.</li></ul>Job Type: Full-timePay: $20.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Experience:<ul><li>Law office: 2 years (Required)</li></ul>Ability to Relocate:<ul><li>New Orleans, LA: Relocate before starting work (Required)</li></ul>Work Location: In person

Virtual Paralegal and Administrative Services LLC

VPAS, LLC provides off-site (virtual) paralegal and legal administrative assistance to attorneys and law firms. We are seeking a remote paralegal for as-needed, contract work, ~5 hours per week (hours may fluctuate +/- and are not guaranteed). This position focuses on civil law, family law, and estates and probate law.Previous paralegal experience in IL is required ( 3 years minimum). Must have excellent writing and communication skills. Must have an office set up, including a computer (no printer or scanner required - you will never need to print and/or mail).Illinois legal administrative and/or paralegal experience is required for this position.Preference given to candidates with Cook County experience.Freelance paralegals are considered independent contractors and are paid per hour, based on experience.Job Types: Contract, Part-timePay: $20.00 per hourApplication Question(s):<ul><li>In what type of law do you have experience?</li><li>What days and times would you be available to work?</li></ul>Experience:<ul><li>Illinois Paralegal/Legal Assistant: 3 years (Required)</li></ul>Location:<ul><li>Illinois (Required)</li></ul>Work Location: Remote

Virtual/Remote Paralegal – Illinois

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5131 legal administrative assistant jobs Near Me

Legal Administrative Assistant

Legal Administrative Assistant – Full-Time, On-Site

Legal Receptionist/Administrative Assistant

Legal Intake & Administrative Assistant - Immigration Law Firm

Legal Assistant

Legal Assistant

Virtual/Remote Paralegal – Illinois