legal administrative assistant

Charterhouse Middle East

<div>
 
 
 AED 17,000 Per Month Plus Benefits
 
 
 
 
 
 
 Charterhouse is working with a leading international law firm in Dubai who are looking to hire a proactive, highly organised Legal Administrative Assistant to support their professional team. This is an excellent opportunity for an experienced administrator looking to develop their career within a prestigious legal environment.
 
 
 
 
 
 The Legal Administrative Assistant involves providing comprehensive administrative support to team members, including legal executives and partners within the Dubai office. Responsibilities include front-of-house support, such as welcoming clients, managing inbound and outbound calls, taking messages, and delegating calls, as well as supporting office facilities. The Administrative Assistant will also coordinate meetings, conferences, and training sessions, manage diaries, and arrange travel, including flights and accommodation. Additional duties include organising office events, managing supplier contracts, and assisting with the onboarding of new team members.
 
 
 
 
 
 In addition, this position will support in Legal Administration such as monitoring the legal secretarial inbox, document control, filing and binding, and maintaining client records. The Administrative Assistant will provide support with finance-related administration, including the billings process and processing expense claims.
 
 
 This is an exciting opportunity for an administrative professional, looking to advance their career within the legal sector.
 
 
 
 
 
 The ideal candidate will have a minimum of 2-3 years of administrative experience and be currently based in Dubai. Experience within professional services, financial services, or other corporate environments is essential. Strong written and verbal communication skills in English are required.
 
 
 
 
 
 UAE work experience is advantageous. The successful applicant will be positive, proactive, and friendly, demonstrating exceptional organisational skills while being both a strong team player and self-sufficient.
 
 
 
 
 
 Due to the nature of the role, candidates must have previous experience within legal, financial services or a professional services environment.
 
</div>

Legal Administrative Assistant

Binghatti Holding Limited

Responsibilities &amp; DutiesExecutive Support:<ul><li>Manage complex calendars for respective VPs, including scheduling, rescheduling, prioritization, and conflict resolution.</li><li>Arrange internal and external meetings, including preparing agendas, briefing packs, minutes, and follow-up actions.</li><li>Coordinate travel arrangements, itineraries, visa applications, and logistics.</li><li>Act as the primary administrative point of contact between executives and internal/external stakeholders.</li></ul>Administrative &amp; Operational Support:<ul><li>Prepare correspondence, executive summaries, letters, memos, and reports as required.</li><li>Manage document formatting, proofreading, version control, and filing.</li><li>Coordinate cross-department requests, ensuring timely response and completion.</li><li>Assist in organizing department workshops, training sessions, and events.</li><li>Handle confidential information with discretion and integrity.</li><li>Support special projects under GRC and Legal</li><li>Conduct basic research and compile briefing notes when requested.</li></ul>Departmental &amp; GRC Support:<ul><li>Support preparation, formatting, and filing of governance documents, including:</li><li>Board Committee materials</li><li>Department MIS</li><li>registers and logs</li><li>Assist with statutory filings, corporate secretarial documents, and regulatory submissions across UAE jurisdictions (DIFC, Ministries, DET, Notary, Land Departments, etc.).</li><li>Assist with updating group trackers, registers, and dashboards (e.g., policy register, insurance tracker, risk register updates).</li><li>Coordinate distribution and archiving controlled documents.</li></ul>Legal Support:<ul><li>Maintain corporate records, PoA logs, license renewals, and entity management documents.</li><li>Support coordination of contract execution, circulation, notarization, and document management.</li><li>Track and follow up on legal workflows, deadlines, and renewal calendars.</li></ul>Communication &amp; Stakeholder Coordination:<ul><li>Liaise with internal departments (HR, Finance, Procurement, Operations, Projects, etc.) on behalf of respective functions.</li><li>Support external communications with regulators, law firms, insurers, and consultants.</li><li>Maintain stakeholder contact lists, trackers, and meeting follow-up logs.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Law, Governance, or related field preferred.</li><li>Minimum 5 years&rsquo; experience as an Team Assistant, Legal Assistant, or similar role.</li><li>Experience supporting senior executives, preferably in legal, governance, corporate affairs, or financial services environments.</li><li>Experience in Dubai Real Estate sector is advantageous.</li><li>Strong understanding of corporate governance, legal documentation, or regulatory processes in the UAE is advantageous.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What are your salary expectations? </li><li>Have you previously supported or managed the needs of a legal department?</li></ul>Experience:<ul><li>administration : 1 year (Required)</li></ul>

Cornerstone OnDemand

<div>We're looking for a
Legal Administrative Assistant - India
 This role is Office Based, India
Legal Administrative Assistant - India | Pune, Mumbai, Hyderabad 
 
We are seeking a self-motivated Legal Administrative Assistant to ensure our legal operations run smoothly. Smart, resourceful, and versatile candidates will be providing a broad spectrum of legal services, mainly supporting customer contracts. Must be comfortable handling a high volume of legal documents and have excellent organizational and communication skills
 In this role you will&hellip;
Review nondisclosure agreements against company policies 
Maintain cloud-based files for all fully signed contracts 
Use Salesforce to process contracts populating specific fields to action internally 
Action customer name changes through Salesforce as well as SharePoint 
Process signed contracts and Orders through Salesforce utilizing Salesforce DocuSign integration based on company signing authority 
Train peers and new hires how to process contracts 
Drafting of customer amendments, reseller agreements, referral agreements, and other partner agreements using pre-approved templates 
Researching signed contracts from SharePoint for internal parties 
Managing tickets in shared work queue
 
Updating DocuSign templates based on changes to signing authority 
Working with IT teams to manage fixes and enhancements to processes and systems 
Help onboard new colleagues and integrate new entities of newly acquired companies 
Provide administrative support to the legal team 
Perform other related duties, as assigned
You&rsquo;ve got what it takes if you have
Exceptional written and verbal communication skills 
Prior experience using Docusign eSignature 
Proficient in Microsoft Office Suite and experience with SharePoint. 
Prior Legal Administrative Assistant experience preferred 
Must be team-orientated 
Ability to prioritize competing tasks 
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment 
Consideration for privacy and security obligations 
Proven effectiveness working remotely 
 An extra dose of awesome if you have&hellip; 
Prior experience reviewing confidentiality or nondisclosure agreements 
BA/BS degree or equivalent practical experience 
Familiarity with Software-as-a-Service industry and AI tools is a plus 
Understanding of law firm billing 
Experience using Salesforce and ServiceNow or other CLM platforms 
Experience in a corporation, business or other legal environment 
 
#LI-Hybrid 
Our Culture:
Spark Greatness. Shatter Boundaries. Share Success. Are you ready? Because here, right now &ndash; is where the future of work is happening. Where curious disruptors and change innovators like you are helping communities and customers enable everyone &ndash; anywhere &ndash; to learn, grow and advance. To be better tomorrow than they are today.
Who We Are:
Cornerstone powers the potential of organizations and their people to thrive in a changing world. Cornerstone Galaxy, the complete AI-powered workforce agility platform, meets organizations where they are. With Galaxy, organizations can identify skills gaps and development opportunities, retain and engage top talent, and provide multimodal learning experiences to meet the diverse needs of the modern workforce. More than 7,000 organizations and 100 million+ users in 180+ countries and in nearly 50 languages use Cornerstone Galaxy to build high-performing, future-ready organizations and people today. 
Check us out on LinkedIn, Comparably, Glassdoor, and Facebook!</div>

Legal Administrative Assistant - India

Compliance Mentorz Inc

Job Overview We are seeking a detail-oriented and proactive Legal Assistant to join our dynamic team. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.Duties<ul><li>Liaise with clients, court personnel, and external legal professionals.</li><li>Conduct document review and ensure accuracy in legal filings.</li><li>Manage case files and maintain organized records.</li><li>Perform data entry tasks related to case management and client information.</li><li>Draft legal documents and correspondence.</li><li>Communicate effectively with clients, attorneys, and court personnel via phone and email while maintaining professional phone etiquette.</li><li>Support the team with administrative tasks as needed to ensure smooth operations.</li></ul>Qualifications .<ul><li>LL.B is a must</li><li>Excellent attention to detail and organizational skills.</li><li>Ability to handle confidential information with discretion.</li><li>Strong written and verbal communication skills.</li><li>Previous experience as a legal assistant or in a related administrative role is a plus.</li></ul>If you are passionate about the legal field and possess the necessary skills to thrive in this role, we encourage you to apply.Job Type: Full-timePay: &#8377;20,000.00 - &#8377;40,000.00 per monthExperience:<ul><li>total work: 2 years (Preferred)</li></ul>Work Location: Remote

Legal Administrative Assistant (Night Shift)

Pierce Atwood

Trust &amp; Estates Group Legal Administrative Assistant - Portsmouth, NH
 <div><div><div><div>This role supports members of the Trusts and Estates Practice Group in our Portsmouth, NH office.
Job Responsibilities
<ul>
<li>Proofread and edit documents for grammatical, typographical, and spelling errors. Finalize and distribute to clients, attorneys, and staff. Ensure deadlines are anticipated and met.</li>
<li>Receive, screen, and route incoming telephone calls, conference calls, and messages to attorneys, clients, and staff promptly. Assist callers as appropriate in attorney&rsquo;s absence. Refer callers to other attorneys and respond to inquiries when appropriate.</li>
<li>Sort, date stamp, and distribute incoming and outgoing mail promptly upon receipt several times a day. Open and review materials as directed.</li>
<li>Transcribe and edit correspondence, documents, memoranda, and project work in the production of legal documents. Compose routine correspondence for attorney signature.</li>
<li>Coordinate conferences, meetings, and appointments for attorneys and clients including conference room scheduling, meals, beverages, materials preparation, and greeting clients. Coordinate seminar registration and travel arrangements securing air, hotel, and car reservations for attorneys and clients.</li>
<li>Maintain calendar of meetings and business trips, apprising attorney of responsibilities in advance of commitment.</li>
<li>Prepare bills monthly. Edit and finalize bills to ensure accuracy.</li>
<li>Coordinate preliminary conflict checks through the automated system to ensure attorney and firm ability to represent potential client.</li>
<li>Set up, organize, and maintain firm files. Read and review material to be filed, file documents in proper files, and retrieve documents and files when requested.</li>
<li>Perform a variety of administrative functions including processing new matter reports, preparing expense reports, tracking CLE credits, etc.</li>
<li>Work collaboratively with others across the firm to meet the needs of attorneys firmwide.</li>
<li>Follow up on requests made by attorneys, paralegals, and clients.</li>
<li>Perform other functions as requested or needed.</li>
</ul>
Knowledge, Skills and Abilities Required
<ul>
<li>Ability to demonstrate a high degree of professionalism and interpersonal skills including maintaining positive contact with clients, attorneys, and co-workers.</li>
<li>2+ years prior experience in estate planning and administration.</li>
<li>Bachelor&rsquo;s degree preferred.</li>
<li>Demonstrated ability to be a team player. A can-do attitude.</li>
<li>Strong problem-solving skills.</li>
<li>Strong technical aptitude. Intermediate Microsoft Word skills required. Advanced Microsoft Word skills preferred. Proficiency with Microsoft Excel, PowerPoint, and databases.</li>
<li>Excellent written and oral communication skills.</li>
<li>Ability to pay close attention to detail to ensure the highest quality work product for the client.</li>
<li>Strong multitasking skills. Ability to organize and prioritize numerous tasks and complete them under time constraints.</li>
</ul>
To apply, please submit your cover letter and resume to Maria Gaetani at mgaetani@pierceatwood.com</div></div></div></div>

Trust & Estates Group Legal Administrative Assistant

EquipmentShare

<div><h1 class="jobSectionHeader">Build the Future with Us &mdash; EquipmentShare is Hiring a Legal Collections Administrative Assistant</h1>

At EquipmentShare, we're not just filling a role &mdash; we're assembling the best team on the planet to build something that's never been built before. We're on a mission to transform an industry that's been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We're hiring a Legal Collections Administrative Assistant for our Corporate HQ in Columbia, MO and we're looking for someone who's ready to grow with us, bring energy and drive to their work, and help us build the future of construction. We are seeking a highly motivated and detail-oriented administrative assistant to support our legal collections team. This role is crucial in ensuring the effective management of clerical and administrative functions associated with recovering overdue accounts. The ideal candidate will thrive in a fast-paced environment, demonstrate a high level of professionalism, and bring a strong sense of initiative and organization to their work.
<h3 class="jobSectionHeader">
Primary Responsibilities</h3>
<ul><li>Prepare legal documentation such as garnishments and bankruptcy claims.</li>
<li>Conduct online research on companies with overdue accounts.</li>
<li>Search internal and third-party databases for account and collections-related information.</li>
<li>Open, review, and distribute mail for the legal collections team.</li>
<li>Draft and dispatch collection letters and official forms.</li>
<li>Communicate with government agencies via telephone and email to obtain or provide information related to collections.</li>
</ul><h3 class="jobSectionHeader">Why EquipmentShare?</h3>

Because we do things differently &mdash; and we think you'll feel it from day one. We're a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn't just run our business &mdash; it also makes your job easier, safer, and more connected. Whether you're behind the wheel, under the hood, leading a branch, or closing deals &mdash; tech supports you, and you drive us forward.

We're a team of problem-solvers, go-getters, and builders. And we're looking for teammates who take pride in doing meaningful work and want to be part of building something special.
<h4 class="jobSectionHeader">
Perks &amp; Benefits 
</h4>
<ul><li>Competitive compensation</li>
<li>Full medical, dental, and vision coverage for full-time employees</li>
<li>Generous PTO + paid holidays</li>
<li>401(k) + company match</li>
<li>Gym membership stipend + wellness programs (earn PTO and prizes!)</li>
<li>Company events, food truck nights, and monthly team dinners</li>
<li>16 hours of paid volunteer time per year &mdash; give back to the community you call home</li>
<li>Career advancement, leadership training, and professional development opportunities</li>
</ul><h3 class="jobSectionHeader">About You</h3>

You want to be part of a team that's not just changing an industry for the sake of change &mdash; we're transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you're excited about the opportunity to grow within a fast-paced, mission-driven environment.

We're looking for people who:
<ul>
<li>See challenges as opportunities</li>
<li>Embrace change and continuous improvement</li>
<li>Bring energy, effort, and optimism every day</li>
</ul><h3 class="jobSectionHeader">Skills &amp; Qualifications</h3>
<ul><li>Strong proficiency with administrative and office software, including Microsoft Office, Google Suite, and similar platforms.</li>
<li>Excellent written and verbal communication skills for effective collaboration with internal teams and external stakeholders.</li>
<li>Outstanding organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.</li>
<li>High attention to detail, with the ability to review and prepare accurate documents and correspondence.</li>
<li>Demonstrated discretion and professionalism when handling confidential or sensitive legal information.</li>
<li>Solid deductive and inductive reasoning skills used to support decision-making and document preparation.</li>
<li>Familiarity with standard office equipment, including printers, scanners, copiers, and postage machines.</li>
<li>Proven time management skills and ability to work independently or collaboratively as part of a team.</li>
<li>Strong interpersonal and customer service orientation when interacting with colleagues, agencies, and clients.</li>
<li>Ability to quickly adapt to changing priorities, new legal procedures, or evolving workflows.</li>
<li>Basic project coordination experience, such as tracking deadlines and maintaining task lists.</li>
<li>Comfort with data entry and producing simple reports from spreadsheets or internal databases.</li>
<li>Experience with document organization and maintaining well-structured records for legal or administrative use.</li>
</ul> <h3 class="jobSectionHeader">Education and Experience</h3>
<ul><li>High School Diploma or equivalent required.</li>
<li>Minimum of one (1) year of experience in an administrative or clerical support role.</li>
</ul><h3 class="jobSectionHeader">Physical Requirements</h3>
<ul><li>Prolonged periods sitting at a desk and working on a computer.</li>
<li>Must be able to lift up to 15 pounds at times.</li>
<li>Must be able to access and navigate all areas of the office.</li>
</ul><h3 class="jobSectionHeader">A Workplace For All</h3>

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative &mdash; A Workplace For All &mdash; is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here &mdash; because you do.

EquipmentShare is an EOE M/F/D/V.</div>

Legal Collections Administrative Assistant

Marshall Dennehey

<div>The law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with 3-5 years of Workers' Compensation experience to join its Wilmington, DE office.
Description:
<ul><li>Perform secretarial and clerical duties</li><li>
Open mail for attorney and log time on time sheet as necessary</li><li>
Enter attorney time sheets into computer on a daily basis</li><li>
Answer telephone, giving non-legal information when possible, refer call to attorney and take messages</li><li>
Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required</li><li>
Maintain files, assisting with filing or request file clerk assistance from office manager/floor supervisor when necessary</li><li>
Responsible for scheduling depositions and various other meetings and appointments</li><li>
In emergency may have to deliver or collect documents for attorney at courthouse, other law offices, etc.</li><li>
Make travel arrangements and hotel reservations for attorney</li><li>
Maintain attorney diary system</li><li>
Perform additional duties as required</li></ul>
Minimum Requirements:
<ul><li>Must have 3-5 years of Workers' Compensation experience.</li><li>
Must be proficient in Microsoft Office Suite</li><li>
Must be able to manage a heavy workload in a fast-paced environment</li><li>
Must be able to communicate with clients and co-workers effectively and efficiently</li><li>
Candidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment</li></ul>
Marshall Dennehey is not accepting unsolicited resumes from search firms for this position.
Firm offers a sound future, competitive salary, and an excellent benefits package.
Qualified candidates should submit cover letter, resume and salary requirement for consideration.
We are an Equal Opportunity Employer AA/M/F/D/V.
#mdadm</div>

Legal Administrative Assistant - 3-5 Yrs Experience - Workers Compensation - Wilmington, DE

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Legal Administrative Assistant - 3-5 Yrs Experience - Workers Compensation - Wilmington, DE