legal administrative assistant

MEREDITH PC

<p>A well-established law firm is seeking a detail-oriented and highly organized Legal Administrative Assistant. This full-time role requires excellent organizational skills with the ability to manage multiple projects. You will play a crucial role in supporting the paralegal and attorneys to ensure our clients receive exceptional customer service.</p><p><b>Responsibilities</b></p><p>- Scanning and assembling Estate Planning Binders</p><p>- Greet and direct clients into conference rooms</p><p>- Assist with incoming calls, emails, and other communications</p><p>- Maintain electronic files, and assisting with filing client documents</p><p>- Maintain confidentiality and professionalism in all communications</p><p><b>Qualifications:</b></p><p>- Proven Experience in a legal assistant or administrative role</p><p>- Strong organizational skills with the ability to multitask and prioritize tasks effectively</p><p>- Proficient in using Microsoft Office Word and Outlook</p><p>- Ability to work independently as well as collaboratively within a team environment</p><p>- Experience with Clio or legal case management software preferred</p><p>- Experience with MacOS preferred</p><p>- High school diploma or equivalent; associate or bachelor's degree preferred</p><p>Our work hours are 8:30 a.m. &ndash; 5 p.m., Monday through Thursday.</p><p>Job Type: Full-time</p><p>Ability to Commute:</p><ul><li>Flower Mound, TX 75028 (Required)</li></ul><p>Work Location: In person</p>

Legal Administrative Assistant

State of Minnesota - Attorney General's Office

<p></p><div><h2 class="jobSectionHeader"><b>Job Details</b></h2><p></p><p><b>
Working Title: Legal Administrative Assistant</b><br>
<b>Job Class: Legal Administrative Assistant</b><br>
<b>Agency: Attorney General's Office</b></p><ul><li><b>
Job ID</b>: 90396</li><li><b>
Location</b>: St. Paul</li><li><b>
Telework Eligible</b>: Yes</li><li><b>
Full/Part Time</b>: Full-Time</li><li><b>
Regular/Temporary</b>: Regular</li><li><b>
Who May Apply</b>: Open to all qualified job seekers</li><li><b>
Date Posted</b>: 11/25/2025</li><li><b>
Closing Date</b>: 12/02/2025</li><li><b>
Hiring Agency/Seniority Unit</b>: Attorney General's Office / Attorney General-Excluded Oth</li><li><b>
Division/Unit</b>: Attorney Gen. / OMGroup2</li><li><b>
Work Shift/Work Hours</b>: Day Shift</li><li><b>
Days of Work</b>: Monday - Friday</li><li><b>
Travel Required</b>: No</li><li><b>
Salary Range: </b>$24.12 - $32.54 / hourly; $50,362 - $67,943 / annually</li><li><b>
Classified Status</b>: Classified - Confidential</li><li><b>
Bargaining Unit/Union</b>: 221 - Excluded All Others/Unrep</li><li><b>
FLSA Status</b>: Nonexempt</li><li>
Designated in Connect 700 Program for Applicants with Disabilities: Yes</li></ul><h3 class="jobSectionHeader"><b>
The work you'll do is more than just a job.</b></h3><p>
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.</p>
<p></p><h2 class="jobSectionHeader"><b>Job Summary</b></h2><p></p><p>
The Office is seeking a Legal Administrative Assistant (Legal Secretary) in the Employment, Torts, and Public Utilities Commission Division at our Town Square Tower office location. Specifically, this position will support attorneys and paralegals as directed by the supervisor.
</p><p>This work includes but is not limited to:</p><ul><li>
Preparing legal documents and briefs</li><li>
E-Filing</li><li>
Serving legal documents</li><li>
Opening and closing files</li><li>
Retaining records</li><li>
Transcribing documents</li><li>
Saving documents to drives</li></ul><p>
This position is eligible for a hybrid work environment (combination of in-office work and telework) after successful completion of onboarding and training.
</p><p></p><h2 class="jobSectionHeader"><b>Qualifications</b></h2><p></p><h3 class="jobSectionHeader"><b>
Minimum Qualifications</b></h3><ul><li>
Completion of a legal administrative assistant training program or certification, or experience as a legal administrative assistant</li><li>
Skill in:<ul><li>
Using legal terminology and procedures sufficient to draft documents and correspondence</li><li>
Word processing sufficient to prepare, edit, finalize legal documents and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors</li><li>
Data entry sufficient to maintain accurate records and reports</li></ul></li><li>
Ability to:
<ul><li>Manage and address customers, clients, coworkers, and opposing counsel concerns tactfully and thoroughly</li><li>
Create file, retrieve, and destroy electronic records according to retention data schedules</li></ul></li><li>
Knowledge of typing/keyboarding sufficient to perform skilled typing tasks with speed and accuracy, such as transcription</li></ul><h3 class="jobSectionHeader"><b>
Preferred Qualifications</b></h3><ul><li>
Two of more years as a legal administrative assistant</li><li>
Knowledge of:<ul><li>
Legal documents that include but are not limited to legal pleadings, briefs, appellate court notices and motions, memoranda of law, legislation, transcripts, delegation orders, correspondence, search warrants, complaints, memos, charts, service letters and affidavits of service</li><li>
E-filing procedures in various courts
</li></ul></li><li>Transcription experience</li><li>
Ability to coordinate with a diverse clientele in a legal setting to include staff attorneys, client agencies, court personnel, and opposing counsel</li></ul><h3 class="jobSectionHeader"><b>
Physical Requirements</b></h3><ul><li>
Ability to move and transport such articles as files, laptop computer and resource materials weighing up to 20 pounds</li></ul><h3 class="jobSectionHeader"><b>
Additional Requirements</b></h3><p>
It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components:</p><ul><li>
Conflict of Interest Review</li><li>
Criminal History Check</li><li>
Education / License Verification</li><li>
Employment Reference / Records Check</li></ul><p>
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.</p>
<p></p><h2 class="jobSectionHeader"><b>Application Details</b></h2><p></p><h3 class="jobSectionHeader"><b>
How to Apply</b><b>
</b></h3><p>Select &ldquo;Apply for Job&rdquo; at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.</p><h3 class="jobSectionHeader"><b>
Contact</b></h3><p>
If you have questions about this position, contact K.C. Moua at kc.moua@ag.state.mn.us or 651-757-1279.</p><p>
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to K.C. Moua at kc.moua@ag.state.mn.us.</p><h4 class="jobSectionHeader"><b>
Working together to improve the state we love.
</b></h4><p>What do Minnesota's State employees have in common?
</p><ul><li>A sense of purpose in their work</li><li>
Connection with their coworkers and communities</li><li>
Opportunities for personal and professional growth</li></ul><h4 class="jobSectionHeader"><b>
Benefits</b><b>
</b></h4><p>As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.</p><h4 class="jobSectionHeader"><b>
Your benefits may include:</b><b>
</b></h4><ul><li>Paid vacation and sick leave
</li><li>12 paid holidays each year
</li><li>Low-cost medical, dental, vision, and prescription drug plans
<ul><li>Fertility care, including IVF</li><li>
Diabetes care</li><li>
Dental and orthodontic care for adults and children
</li></ul></li><li>6 weeks paid leave for parents of newborn or newly adopted children</li><li>
Pension plan that provides income when you retire (after working at least three years)</li><li>
Employer paid life insurance to provide support for your family in the event of death</li><li>
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury</li><li>
Tax-free expense accounts for health, dental, and dependent care
</li><li>Resources that provide support and promote physical, emotional, social, and financial well-being</li></ul><h4 class="jobSectionHeader"><b>
Support to help you reach your career goals:</b></h4><ul><li>
Training, classes, and professional development</li><li>
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)</li></ul><h4 class="jobSectionHeader"><b>
Employee Assistance Program (EAP) for work/life support:</b></h4><ul><li>
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance</li><li>
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues</li><li>
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care</li></ul><p></p><p><b>
Programs, resources and benefits eligibility varies</b> based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
</p><p></p><p><b>EQUAL OPPORTUNITY EMPLOYERS</b><b>
</b></p><p>Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.</p><p>
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.</p><p><b>
APPLICANTS WITH DISABILITIES</b></p><p>
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.</p></div>

Pennsylvania State Education Association

<p>PSEA is seeking an experienced and detail-oriented Legal Administrative Assistant in our Edinboro, PA office. This in-person position mainly provides administrative support to the staff attorney and PSEA Legal Division. This position administers Legal Division programs and performs other assigned office functions.</p><p>Duties include:</p><ul><li>Drafting legal documents using various software applications.</li><li>Coordinating the staff attorney&rsquo;s calendar, tracking deadlines, and scheduling hearings, meetings, seminars events, and training sessions when necessary.</li><li>Receiving and handling all correspondence for the staff attorney and other professionals.</li><li>Coordinating complex projects and administering the PSEA Legal Services Policy and NEA Unified Legal Services Program at the region level.</li><li>Reviewing, opening, and maintaining digital and paper case files and closing and purging files upon conclusion.</li><li>Preparing legal pleadings and briefs consistent with applicable procedural rules and filing them with arbitrators, administrative agencies, and courts.</li><li>Assisting with litigation preparation at the direction of the staff attorney.</li><li>Communicating frequently with PSEA members, local association presidents, administrative agencies, arbitrators, opposing counsel, and various court systems.</li><li>Reviewing, processing, and tracking all case-related time and expenses.</li><li>Travel to local post-offices and courts when assigned.</li></ul><p>This position requires a highly organized individual with strong independent decision-making skills, who is committed to public education and union values. The ideal candidate must be able to handle confidential information with discretion and provide excellent client service. Candidates should excel in using various software applications and possess a high level of proficiency in complex English grammar, spelling, and punctuation.</p><p>PSEA offers diverse benefits to their employees which include:</p><ul><li>Opportunity to work with the largest public-sector union in Pennsylvania.</li></ul><ul><li>Competitive salary starting at $74,545</li></ul><ul><li>Excellent Health Care/Prescription drug plan, single, married, or family</li></ul><ul><li>Excellent Dental/Vision benefits, single, married, or family</li></ul><ul><li>Defined benefit pension</li></ul><ul><li>401(k) plan with employer contribution</li></ul><ul><li>Tuition reimbursement</li></ul><ul><li>Generous leave package that includes paid vacation, paid sick time, paid holidays, and paid personal leave.</li></ul><ul><li>Training and professional development opportunities</li></ul><ul><li>A team working environment.</li></ul><p>Please send a cover letter and resume to jobs@psea.org by December 21. PSEA is an Equal Opportunity/Affirmative Action Employer and actively seeks diverse candidates and those with the ability to work with a diverse range of people.</p><p>Job Type: Full-time</p><p>Pay: $74,545.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li><li>Wellness program</li></ul><p>Ability to Commute:</p><ul><li>Edinboro, PA 16412 (Required)</li></ul><p>Work Location: In person</p>

Clark Hill PLC

<div><div><b>SUMMARY:</b></div>
<div>The Reno office of Clark Hill PLC is seeking a Legal Administrative Assistant (LAA). The ideal candidate will be proficient with Microsoft Office including Outlook, Word and Excel, including the use of styles and the creation and formatting of complex documents. A minimum of 3 years of litigation experience and the ability to work in a team environment is required. This position reports to the Las Vegas Office Manager, and is responsible for providing the requisite legal secretarial and administrative support (clerical) functions to attorneys and LAA Teams. This is a 40 hours per week, non-exempt, hybrid position with an in-office requirement of 3 days/week.</div>
<div></div><div><b>RESPONSIBILITIES / JOB DUTIES:</b></div>
<div><ul><li>Provides general administrative assistance, such as maintaining the attorney's calendar and making travel arrangements.</li></ul>
<ul><li>Provides administrative and litigation assistance to Team Lead and assigned Teams.</li></ul>
<ul><li>Draft and proofread correspondence and legal documents, such as pleadings and contracts.</li></ul>
<ul><li>Responsible for time entries.</li></ul>
<ul><li>Creates letters, memos and reports as required. Prepare and distribute office correspondence.</li></ul>
<ul><li>Enters conflict information into the system for the purpose of running conflict checks for new clients and opening of new matters.</li></ul>
<ul><li>Manages client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.</li></ul>
<ul><li>Understands and delivers on the needs of the internal customers.</li></ul>
<ul><li>Completes and submits check request forms.</li></ul>
<ul><li>Communicates with clients and witnesses to schedule meetings, interviews, and depositions.</li></ul>
<ul><li>Train on various technology applications used across the firm as needed.</li></ul>
<ul><li>Manages, organizes, and maintains documents in paper or electronic filing systems.</li></ul>
<ul><li>Electronically files motions (when applicable) with the appropriate court system(s).</li></ul>
<ul><li>Provides documentation, as required, to clients and opposing Counsel.</li></ul>
<ul><li>Manages incoming phone calls inquiries, (as required by some attorneys).</li></ul>
<ul><li>Performs billable work if qualified and, if requested on an as-needed basis.</li></ul>
<ul><li>Performs other duties or tasks as assigned or requested by the Office Manager, attorneys, paralegals or Business Unit Leader, and other related tasks.</li></ul>
</div>
<div></div><div><b>SKILLS, ABILITIES and CAPABILITIES REQUIRED:</b></div>
<div><ul><li>Effective verbal, non-verbal and written communication skills.</li></ul>
<ul><li>Effective and supportive teamwork and collaboration capabilities.</li></ul>
<ul><li>Good prioritization and attention to detail capabilities.</li></ul>
<ul><li>Exhibits strong initiative as an individual and as a team member.</li></ul>
<ul><li>Able to anticipate, diffuse and effectively resolve disagreements.</li></ul>
<ul><li>Strong personal resilience.</li></ul>
<ul><li>Knows what attorneys do and understands how to effectively deliver services within their needs and preferences.</li></ul>
<ul><li>Knows how the firm works and how to get things done.</li></ul>
<ul><li>Is dedicated to consistently meeting the expectations and requirements of the internal customers.</li></ul>
<ul><li>Highly competent in MS Office applications and other legal software as required.</li></ul>
</div>
<div></div><div><b>EDUCATION / EXPERIENCE:</b></div>
<div><ul><li>High school diploma or GED equivalent required.</li></ul>
<ul><li>Three (3) to five (5) years of prior successful experience as an Administrative Assistant or Legal Secretary required.</li></ul>
<ul><li>Preferred experience in the specific or related practice area.</li></ul>
<ul><li>Preferred experience in Litigation.</li></ul>
<ul><li><b>Knowledgeable of the Court&rsquo;s rules of civil procedure in the First, Second, Third and Eighth Judicial Districts of Nevada; U.S District Courts, Nevada Supreme Court and Ninth Circuit is a plus</b></li></ul>
<ul><li><b>Knowledge in Specialty Areas is a plus: </b><b>Department of Taxation filings; preparing documents for the Nevada Legislature; preparing documents to submit to the Tahoe Regional Planning Agency</b></li></ul>
</div>
<div></div><div>The salary range at the time of posting is $65-80k annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.</div></div><div></div>

Bellatti, Barton, Cochran & White

<p><b>Job Overview</b></p><p>Established west side law firm seeking full time secretary. Office experience necessary. Experience in a law office with transactional, real estate, or estate planning work a plus. The candidate must be detail oriented and have strong organizational skills.</p><p><b>Legal Secretary Responsibilities</b></p><p>Effectively communicate with lawyers and clients</p><p>Answer and direct phone calls and emails</p><p>Assist with scheduling</p><p>Submit on-line filings</p><p>Read, review, verify and route reports and legal documents</p><p>Draft, revise and edit letters and other written documents</p><p>Navigate office technology including Word, Word Perfect and Excel</p><p>Collect and analyze information</p><p>Input attorney time, prepare invoices and track payments</p><p>Maintain client confidence by keeping client/attorney information confidential</p><p><b>Skills</b></p><p>Proven work experience as a secretary or administrative assistant</p><p>Familiarity with office organization and optimization techniques</p><p>High degree of multi-tasking and time management capability</p><p>Excellent written and verbal communication skills</p><p>Integrity and professionalism</p><p>High school diploma</p><p>Job Type: Full-time</p><p>Pay: From $20.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Experience:</p><ul><li>Law office: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

<div><div><div>Clark Hill PLC. is seeking an experienced full-time Legal Administrative Assistant for the Fidelity/Surety and Coverage Practice Group in its Collin County (Frisco) office. A minimum of 3 years of Litigation experience is required. Fidelity/Surety a plus. This position reports to the Office Manager, as well as assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs in a team environment of assigned attorneys; preparation of letters, memos, pleadings and other documentation as required; entering conflict information into the system for the purpose of running conflict checks for new clients as well as preparation of supporting documentation; file pleadings, electronically or otherwise, with the appropriate court systems; docketing of dates into a central docketing system; making travel arrangements; preparing expense reimbursement documentation; providing documentation, as required, to clients. This position provides assistance to attorneys predominantly in the litigation area.</div>
<div></div><div><b>Essential Job Functions</b></div>
<ul><li>Strong skill using MS Word, Outlook, Excel, Adobe, legal billing and document management programs (iManage).</li>
<li>Well versed in both federal and state court procedure and filing requirements, including e-filing in federal court</li>
<li>Format and proofread pleadings, letters, memos, and other documents.</li>
<li>Open and close new matters, including conflicts submission.</li>
<li>Schedule meetings, arrange for conference rooms and related logistics for meetings.</li>
<li>Maintain attorney calendars; plan and schedule conferences, teleconferences, depositions, and travel arrangements.</li>
<li>Perform other duties or tasks as assigned or requested (as needed) by the Office Manager, attorneys, or Business Unit Leader</li>
</ul><div><b>Minimum Requirements:</b></div>
 <ul><li>Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, and decision-making skills.</li>
<li>Must be a team player and willing to do any project big or small.</li>
<li>Excellent written and oral communication skills.</li>
<li>The ability to manage electronic and hard copy documents through litigation technology.</li>
<li>Thorough understanding of court rules and filing requirements.</li>
<li>Knowledge of Pacer and ECF filing procedures.</li>
<li>Federal Court Filings.</li>
<li>Strong interpersonal, communication and organizational skills.</li></ul><br>
</div><div></div><div><div>The salary range at the time of posting is $60,000.00-$70,000.00 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.</div></div></div>

Atlas Search

<div>
 <p>
  Our client is a financial services firm in Greenwich, CT.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities include but are not limited to:
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Assist with proofreading presentations and documents
  </li>
  <li>
   Apply edits to corporate documents as requested by attorneys
  </li>
  <li>
   Set up conference calls and coordinate conference room reservations.
  </li>
  <li>
   Manage bill and invoice processing, including coordinating approvals for the legal team and working directly with external billing teams.
  </li>
  <li>
   Track and update attorney bar requirements and status to ensure compliance and accurate records.
  </li>
  <li>
   Prepare and distribute documentation in advance of meetings involving the Legal department as appropriate
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Requirements:
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   3+ years of legal and/or compliance admin experience at a law firm or financial services firm.
  </li>
  <li>
   Bachelor's degree is required.
  </li>
  <li>
   Excellent written, verbal and interpersonal communication skills.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  The annual base salary range is $70k to $90k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
 </p>
</div>


Search 10000+ Legal administrative assistant jobs near you this December. New roles added regularly across leading industries. Apply today.

10000 legal administrative assistant jobs NEAR_ME

Legal Administrative Assistant

Legal Administrative Assistant

Legal Administrative Assistant

Legal Administrative Assistant

Legal Administrative Assistant

Legal Administrative Assistant

Legal Administrative Assistant