legal administrative assistant

Barley Snyder LLP

<div></div><div><div><div>Gettysburg, PA
</div>
</div>Barley Snyder, a law firm of more than 130 attorneys, has an excellent opportunity for a Legal Administrative Assistant in our Gettysburg, PA office. We are seeking a candidate who demonstrates the interest and ability to support our busy attorneys at a high level primarily in our Trusts &amp; Estates, Real Estate and Business areas.

Duties include scheduling, document production, organization of records, docketing and the use of Word and other legal based software. Candidate must demonstrate commitment to high quality work and client service. Prior law firm experience strongly preferred.

We offer a competitive compensation and benefit package, free parking and the opportunity to work in a challenging, professional environment. Resumes kept in confidence. Send resumes to HR at hr@barley.com. EOE</div>

Legal Administrative Assistant

Haydon Companies

Haydon is headquartered in Phoenix, Arizona and established in 1991 on a foundation of grit and long-lasting relationships. The company serves a wide scale of markets with its all-in-one construction solutions including: Building (Commercial), Heavy Civil, Preconstruction, Landscape and Building Information Modeling. Haydon’s unique full-service structure for all major scopes of work enables clients to receive detailed expertise during preconstruction, minimized schedule risk during construction and the best overall value on projects. Haydon offers a full suite of premier modern construction solutions. This includes Earthscapes, a full-service landscaping division, H3D Solutions, a modeling and design subsidiary, and Omni Electric, an electrical and communication infrastructure construction services company. Whether it’s the roads we drive on or the buildings we work, shop, learn, play and receive care in, Haydon is the one contractor that serves the entire spectrum of the construction industry – and it does so with heart. The company employs quality, passionate people, innovative technology, an open mind and a can-do attitude to construct projects that serve our entire community. For more information, please visit haydon.com.
 
JOB PURPOSE / POSITION OVERVIEW
 The Legal Administrative Assistant provides essential administrative support to the Company’s General Counsel and the broader Legal team. This role is responsible for preparing, organizing, formatting, finalizing, tracking, and maintaining legal and contractual documentation, managing files, scheduling meetings, handling correspondence, and assisting with day-to-day tasks related to the Company’s legal department. The Legal Administrative Assistant ensures that critical information is accurate, accessible, and timely, helping the team safeguard the company’s operations and relationships.
 DUTIES / RESPONSIBILITIES
 <ul>
<li>Support the Company’s Legal Team with preparation, review, and tracking of contracts, subcontracts, and amendments.</li>
<li>Maintain organized files and databases of legal and insurance documents in both physical and electronic formats.</li>
<li>Assist with monitoring contract compliance, expiration dates, and renewal timelines.</li>
<li>Coordinate with internal departments (Preconstruction, Operations, Accounting, etc.) and external partners (subcontractors, vendors, insurers) to obtain and update documentation.</li>
<li>Research and compile information to support claims management and dispute resolution processes.</li>
<li>Prepare standard correspondence, reports, and summaries for internal stakeholders.</li>
<li>Support annual insurance renewal processes and ad hoc audits.</li>
<li>Assist with scheduling, meeting coordination, and recordkeeping for the Legal team.</li>
<li>Perform other duties as assigned to support the department’s goals.</li>
</ul>
MINIMUM EXPERIENCE REQUIRED (KSA’s, Education, YOE)
 <ul>
<li>Associates degree or higher with focus in Business Administration, Legal Studies, or equivalent administrative experience in a professional setting.</li>
<li>Experience calculating and calendaring deadlines via interpretation of locate state and federal rules.</li>
<li>High attention to detail.</li>
<li>Excellent written and verbal communication skills</li>
<li>Ability to take direction, as well as come up with ideas on your own on process improvements.</li>
<li>Sound interpersonal, team collaboration skills and a positive attitude.</li>
<li>Very computer savvy with strong proficiency in cloud-based client management programs and all Microsoft Office Suite programs.</li>
</ul>
PHYSICAL DEMANDS / WORKING CONDITIONS (environment, noise level, public interactions)
 <ul>
<li>Office working environment with occasional travel to job sites.</li>
<li>Frequent use of telephone, computer, email, and other electronic devices to communicate with internal and external clients, trade partners, or vendors.</li>
<li>Lift, push or pull objects up to 25 pounds.</li>
<li>Will sit, stand, or walk short distances for up to the entire duration of shift/workday.</li>
<li>Ability to wear required PPE on job sites.</li>
</ul>
Benefits at Haydon/Earthscapes: 
Health Options
 <ul>
<li>Medical, Dental, & Vision</li>
<li>Critical Illness, Hospital, Accident</li>
<li>Short-Term / Long-Term Disability</li>
<li>Infertility Treatment Coverage</li>
</ul>
Worklife Balance
 Professional Development
 Teamwork / Camaraderie
 Retirement Planning
 
EEO Statement
 Haydon Companies is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by appliable law.

The Wright Legal Group, LLC

<div>Position Overview: 
We seek a dedicated and organized Legal Administrative Assistant to join our team. This entry-level position offers a unique opportunity to immerse yourself in the legal field, supporting our attorneys and paralegals in delivering exceptional service to clients. While no prior experience is necessary, a commitment to excellence and a proactive attitude are essential. 
Key Responsibilities:<ul><li>
Document Collection and File Management: Assist in gathering, organizing, and maintaining legal documents and case files to ensure accuracy and accessibility.</li><li>
File Clerk Duties: Maintain an organized filing system, both electronic and physical, to support efficient case management.</li><li>
Courier Services: Safely and promptly deliver legal documents to courts, clients, and other stakeholders as required.</li><li>
Administrative Support: Handle office correspondence, including answering phone calls and emails, scheduling meetings, and managing calendars.</li></ul> 
Why Join The Wright Legal Group, LLC?<ul><li>
Professional Growth: Gain hands-on experience in the legal field with opportunities for mentorship and development.</li><li>
Supportive Environment: Be part of a collaborative team dedicated to making a difference in clients' lives.</li><li>
Meaningful Work: Contribute to impactful cases that seek justice and uphold the rights of individuals in our community.</li></ul> 
If you are a motivated individual who desires to embark on a rewarding career in the legal industry, we encourage you to apply. Join us at The Wright Legal Group, LLC, and be a part of a team that values integrity, dedication, and excellence.
Compensation:
$10 - $13 hourly
Responsibilities:<ul><li>
Be willing to take on any other necessary administrative tasks to help the firm run smoothly</li>
<li>Make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events</li>
<li>Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents a needed</li>
</ul>Qualifications:<ul><li>
Some college is preferred; high school diploma or equivalent is required</li>
<li>Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment</li>
<li>Organizational skills and communication skills are necessary for this position</li>
</ul>About Company 
The Wright Legal Group, LLC is an award-winning law firm based in Columbus, Georgia. We are a small team that believes in training and mentoring. We strive to provide great customer service while delivering excellent results.
The Wright Legal Group is a boutique litigation firm that focuses on achieving the best possible results, whether you need compensation for injuries, are facing drunk-driving charges, or are a business or individual with a legal dispute. We also assist with Probate matters and Veteran Benefits Claims.
At The Wright Legal Group, LLC, we believe that every team member plays an essential role in championing the rights of those who have experienced injury and are in pursuit of justice. If you have a passion for helping others and aspire to create a significant impact, you've found your ideal place.
The Wright Legal Group</div>

Meggesto Crossett & Valerino

MCV Law is hiring a Legal Assistant to join our Syracuse Office. This position will primarily work in the Landlord Service Team and may also work in other practice areas, including Collections, Estates and Litigation. Responsibilities include intakes, opening new files, processing legal documents and filing with the court, scheduling, and communicating with clients, sheriffs, court personnel, and process servers. The ideal candidate should excel in a fast-paced environment and have a minimum of 3 years of experience in a law office. This is an in-office position.
 
At MCV Law, we understand the importance of a comprehensive benefits package. That's why we offer health insurance, life insurance, long-term disability insurance, voluntary benefits, paid parking, PTO, Summer Fridays, and a 401k (subject to eligibility). In addition, we provide a competitive salary of $19 to $25 per hour, depending on experience. Candidates with extensive experience may be eligible for additional compensation.
 
MCV Law proudly offers competitive pay, benefits, and a team-centric environment in our growing practice. The office is friendly and the firm values work-life balance. Applicants can expect to work alongside team members who value integrity, dedication, and professionalism.

Southern Environmental Law Center (SELC)

The Southern Environmental Law Center is seeking a Legal Administrative Assistant in our Atlanta, GA office. This individual will join our Administrative team and report to the Georgia Office Manager. The Legal Administrative Assistant will be a key partner for three attorneys, primarily providing legal and administrative support for the Energy team. SELC&rsquo;s Legal Administrative Assistants play a vital role in sustaining the effectiveness of our program work. This is an excellent opportunity to join a highly successful, nationally recognized organization that is effectively addressing some of the most pressing and challenging environmental issues throughout the South and the nation.The ideal candidate will have an understanding of, or interest in, state utility regulation and public policy with experience in areas such as energy, sustainability, or law. This person may also find joy in analyzing charts, graphs, and spreadsheets.SELC has a hybrid work model that offers employees the flexibility to work remotely up to two days per week. This is a full-time, non-exempt position and employees must reside in our region.Primary Responsibilities:<ul><li>Supports the Georgia Energy team by submitting comments and expert testimony, preparing for hearings, and tracking filings from multiple parties at the Georgia Public Service Commission.</li><li>Proofreads, edits, formats, redacts and finalizes comment letters, pleadings, testimony, and other legal filings.</li><li>Conducts substantial factual research utilizing a variety of resources including internal records, newspaper and media sources, scientific reports, utility and government websites. Analyzes and summarizes scientific research in support of SELC&rsquo;s legislative and regulatory agency work.</li><li>Assists with the logistical and evidentiary preparations for judicial and administrative proceedings (including depositions, mediations, hearings and trials), researching local court rules, calendaring deadlines, and other legal support tasks.</li><li>Assists with expert retainer agreements and tracking invoices, as well as quarterly budget reporting.&#8239;&#8239;</li><li>Provides general administrative support including scheduling meetings, booking travel, and submitting invoices and expenses.&#8239;&#8239;</li><li>Assists with PowerPoint presentations for both internal and external presentations.&#8239;</li><li>Participates in and takes notes during conference calls and meetings as needed.</li><li>Communicates regularly with clients, partner groups and may occasionally represent SELC in various stakeholder meetings.&#8239;&#8239;</li><li>Assists in the collection and review of documents and records obtained through public records, including authoring summaries or memoranda.&#8239;&#8239;</li><li>Assists fellow legal assistants and administrative staff with daily tasks in a collaborative environment.</li></ul>Required Qualifications: <ul><li>A minimum of three years of legal assistant or legal support experience.</li><li>Proficiency with Microsoft Office applications, including formatting and formulas in Excel spreadsheets, advanced word processing skills in Word, and creating professional Power Point presentations.&#8239;</li><li>Ability to efficiently navigate Adobe Acrobat, including editing PDFs.</li><li>Excellent organizational and administrative skills.&#8239;</li><li>Highly dependable and punctual.&#8239;</li><li>Ability to work well both independently and within several different teams.&#8239;</li><li>Strong verbal and written communication skills with the ability to work effectively and efficiently under tight deadlines.&#8239;</li><li>Cheerful outlook and enthusiasm for both administrative support and substantive tasks.&#8239;</li></ul>Desired Qualifications: <ul><li>Familiarity with energy law and utility commission work, combined with a foundational understanding of electricity regulation and energy policy.</li><li>A college degree is preferred, but an equivalent amount of work experience will be considered.</li><li>A genuine interest in and commitment to helping SELC create and foster an equitable and inclusive workplace that reflects the rich racial and cultural diversity of our region.&#8239;</li></ul>About SELC:The Southern Environmental Law Center is one of the nation&rsquo;s most powerful defenders of the environment, rooted in the South. With a long track record, SELC takes on the toughest environmental challenges in court, in government, and in our communities to protect our region&rsquo;s air, water, climate, wildlife, lands, and people. Nonprofit and nonpartisan, the organization has a staff of over 200, including more than 130 legal and policy experts, and is headquartered in Charlottesville, VA, with offices in Asheville, Atlanta, Birmingham, Chapel Hill, Charleston, Nashville, Richmond, and Washington, DC.At our core, we are place-based, rooted in our region, and connected with the communities and clients we serve. We believe in an equitable and inclusive workplace that reflects the rich racial and cultural diversity of our region and allows diverse perspectives to come to the forefront. We approach our work with the highest level of integrity, holding ourselves to high standards with an emphasis on honesty, accountability, and thoughtfulness. We value collaboration and camaraderie, realizing we are strongest when we work together and knowing that everyone has a critical role to play. We strive for impact through a strategic, bold, pragmatic, and ambitious outlook that is dedicated to achieving powerful results. We believe in these values and in the power of SELC. We hope you consider joining us. Learn more at https://www.southernenvironment.org/.Compensation &amp; Benefits:SELC offers compensation competitive with other leading national environmental nonprofits and provides an excellent benefits package. The starting hourly wage for this position is $26.93 &ndash; $31.68. The annualized compensation is equal to $56,000 &ndash; $65,900. For more details about our benefits package, please visit our Careers page.SELC is a PSLF (Public Service Loan Forgiveness) eligible employer.&#8239;SELC will also provide relocation reimbursement for those relocating for an SELC position, up to a specific dollar amount and contingent on the move being at least 50 miles from the current primary address.To Apply:To apply, click on the &lsquo;Apply Now&rsquo; button below to be directed to an online application where you may upload your application materials. Applicants must submit a cover letter, resume, and professional references. The initial deadline for receipt of complete applications is Tuesday, November 11th, 2025.SELC is an Equal Opportunity Employer committed to fostering an inclusive workplace environment. We are eager to welcome new team members who share this commitment. Qualified persons of all backgrounds&mdash;including traditionally underrepresented individuals such as people of color, women, people with disabilities, veterans, and LGBTQ candidates&mdash;are strongly encouraged to apply.Job Type: Full-timePay: $56,000.00 - $65,900.00 per yearBenefits:<ul><li>401(k) matching</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Travel reimbursement</li><li>Tuition reimbursement</li><li>Vision insurance</li><li>Work from home</li></ul>Experience:<ul><li>Legal Assistant or Legal Support: 3 years (Required)</li></ul>Ability to Commute:<ul><li>Atlanta, GA 30309 (Required)</li></ul>Work Location: Hybrid remote in Atlanta, GA 30309

Legal Administrative Assistant II

Shumaker Loop & Kendrick

Shumaker's Sarasota office is seeking an experienced Legal Administrative Assistant to join our Litigation &amp; Disputes team. The ideal candidate will have 1+ years of litigation administrative experience with the ability to handle high-volume workloads. Must be detail-oriented, energetic, great at proof-reading and transcription, able to use and learn various software programs and possess strong communication skills.This role will work in-person at our Sarasota, Florida office.Key Responsibilities<ul><li>Calendaring case deadlines in case management orders using Milana</li><li>Public records research (Sunbiz, property searches, permit searches)</li><li>E-filing in federal, state, and local courts</li><li>Creating Sharefile links</li><li>Processing invoices</li><li>Submitting check requests</li><li>Processing pro formas</li><li>Submitting conflict checks (initial and supplemental as new parties are added/discovered)</li><li>Preparing engagement letters</li><li>Communicating with clients regarding receipt of retainers</li><li>Pulling information to respond to billing inquiries from clients (we are constantly asked questions about how retainers are applied)</li><li>Following up with cold callers</li><li>Submitting reimbursements (travel, mileage, CLE&rsquo;s, marketing, etc.)</li><li>Registering attorneys for events and CLE&rsquo;s</li><li>Assisting attorneys and marketing to prepare for events</li><li>Recording attorney time in iTimekeep</li><li>Word processing</li><li>Large copy projects</li><li>Closing files and scanning documents to save, breaking apart old hearing binders for shredding, etc.</li><li>Any other duties as assigned by the Office Administrator</li></ul>Required Qualifications<ul><li>At least 1 year of administration experience in civil, multi-party and/or complex litigation</li><li>High School Diploma or higher</li></ul>About the FirmWe&rsquo;re not just another law firm - we&rsquo;re something different. At Shumaker, our professional staff are the backbone of our success, providing the essential support that enables our firm to thrive. From operations and finance to marketing and technology, our team members enjoy a collaborative, people-first culture where their contributions truly make an impact. As one of the 200 largest law firms in the United States, we&rsquo;re looking for talented professionals who want to grow their careers and be part of a firm that values dedication, teamwork, and innovation.FLSA Status: Hourly Non-ExemptPhysical Requirements<ul><li>Frequent sitting (up to 6 hours/day), with static posture for up to 30 minutes at a time.</li><li>Occasional bending and stooping (up to 30 minutes/day).</li></ul>Notice to recruiters: We are not accepting outside recruiter applications for this position.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.Job Type: Full-timePay: $50,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Experience:<ul><li>Litigation: 1 year (Required)</li></ul>Ability to Commute:<ul><li>Sarasota, FL 34236 (Required)</li></ul>Work Location: In person

Legal Administrative Assistant - Litigation

BELLEY LAW OFFICE, PLLC

Job Overview We are seeking a highly organized and motivated Legal Administrative Assistant to join our dynamic team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires a blend of clerical experience, office management skills, and proficiency in various software applications. The Legal Administrative Assistant will play a crucial role in ensuring the smooth operation of our office.Duties<ul><li>Greet and assist clients and visitors in a professional manner at the front desk.</li><li>Manage multi-line phone systems, directing calls appropriately and taking messages as needed.</li><li>Perform drafting of documents (discovery such as interrogatories, motions, exhibit and witness lists, etc), maintaining accurate records and filing systems.</li><li>Filing documents with the court</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings.</li><li>Maintain office organization by managing supplies, equipment, and general office upkeep.</li><li>Perform proofreading of documents to ensure accuracy and professionalism.</li><li>Creating templates and merging them with our case management program.</li></ul>Skills<ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), iCourt, MyCase, and Droobox.</li><li>Strong computer literacy with the ability to learn new software quickly.</li><li>Excellent organizational skills with a keen attention to detail.</li><li>Effective time management abilities to prioritize tasks efficiently.</li><li>Strong typing skills with a focus on accuracy.</li><li>Bilingual capabilities are a plus for enhancing communication with diverse clientele.</li><li>Previous experience as a legal assistant is advantageous but not required.</li><li>Familiarity with office management practices and clerical experience is essential.</li><li>Demonstrated phone etiquette and customer service skills are critical for this role.</li><li>Experience as a Legal assistant is a must. Join us in this exciting opportunity where you can contribute to our team's success while developing your skills in a supportive environment!</li></ul>Job Type: Part-timePay: $15.00 - $20.00 per hourExpected hours: 20 per weekApplication Question(s):<ul><li>Do you have legal administration assistant experience</li></ul>Work Location: In person

PART-TIME LEGAL Administrative Assistant

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Legal Administrative Assistant - Litigation

PART-TIME LEGAL Administrative Assistant