legal administrative assistant

Phillips Lytle LLP

<div><h3 class="jobSectionHeader">Job Summary</h3>
The Legal Administrative Assistant, for our Land, Environment and Energy Practice Group, (based out of our Buffalo, NY office) supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys and paralegals, performing complex and specialized administrative clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment.<h3 class="jobSectionHeader">
Essential Duties and Responsibilities</h3><ul><li>
Under attorney direction, prepare and organize opening or closing of Matters.</li><li>
Prepares and processes New Matter Intake forms.
</li><li>Prepares documents for e-filing as required. Responsible to accurately transcribe legal documents and materials.
</li><li>Prepare, revise, and process correspondence and memoranda as well as complex legal documents according to the requirements set by the relevant Practice Group.
</li><li>Maintains paper and electronic files in compliance with the Firm&rsquo;s policies.
</li><li>Coordinates lengthy and complex document preparation with the appropriate support departments, as needed. Ensures that all attachments, exhibits and enclosures are included.
</li><li>Reviews and routes incoming mail and faxes. Prepares and processes outgoing mail, arranging for faxing, specialized mail or messenger services as required.
</li><li>Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Prepares daily time entries for assigned attorneys and paralegals and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Coordinates client billing matters with the billing staff in the Accounting Department as needed.</li><li>
Receives and screens phone calls and takes messages as required. Receives and directs clients and visitors. Schedules meetings and arranges for conference rooms and meals.</li><li>
Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports.
</li><li>Uphold the firm&rsquo;s reputation as the premier source for sophisticated legal counsel by delivering superior outcomes, service, and value to every client and matter.</li><li>
Performs other duties as assigned 
</li></ul><h3 class="jobSectionHeader">Qualifications and Requirements</h3><ul><li>
High school diploma required; at least two years of college preferred.</li><li>
At least two (2) years of experience as a Legal Administrative Assistant is preferred; prior experience in the assigned practice area(s) is desirable.</li></ul><h3 class="jobSectionHeader">
Knowledge, Skills and Abilities</h3><ul><li>
Demonstrated knowledge of legal terminology, legal documents, and legal processes in the assigned practice area(s).</li><li>
Accurate typing at a net speed of at least 60 words per minute preferred.</li><li>
Highly proficient in using MS Word and Outlook; computer skills sufficient to become proficient in the various computer applications used by Legal Administrative Assistants, such as time entry, billing, document management, etc.</li><li>
Excellent communication skills, both written and oral; solid command of the English language; demonstrated understanding of correct grammar, spelling and punctuation; excellent proofreading skills.</li><li>
Strong interpersonal skills; ability to work effectively, cooperatively and proactively within a team environment.</li><li>
Strong time management skills and the ability to work under pressure in a fast-paced environment; ability to coordinate multiple tasks concurrently and to meet deadlines.</li><li>
Strong organizational skills, basic math skills, and attention to detail.</li><li>
Initiative, flexibility, resiliency, and a willingness to adapt to change.</li></ul>
This position is anticipated to pay the range of $20-$30/hour, depending on experience.</div>

Legal Administrative Assistant

STINSON

<div>Summary

The LAA is responsible for producing a variety of work product related to the attorney/client interaction. Work product includes, but is not limited to, the production of documents; the management of time entry; coordination and facilitation of travel plans, meetings, electronic and face-to-face communications; handling of incoming and outgoing mail and other correspondence; expense entry; and file maintenance. The LAA must be able to work effectively with a variety of law firm members, including numerous lawyers, paralegals, and staff members. In all situations, it is expected that the LAA will maintain the highest levels of respect, confidentiality and professionalism in the execution of the responsibilities.

This position reports to the LAA Supervisor/Office Manager; on a day to day basis, works under the direction of the attorneys and paralegals to whom the Legal Administrative Assistant (LAA) is assigned. LAAs assigned to an LAA Team will report to the LAA Team Supervisor when a Supervisor is part of that Team&rsquo;s structure.

Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered.

Required Education &amp; Experience
<ul>
<li>High School diploma or equivalent.</li>
<li>3-4 years LAA experience or equivalent.</li>
<li>Strong computer skills required with Microsoft Word and Outlook, as well as with file document management tools such as FileSite or WorkSite.</li>
</ul>
Preferred Education &amp; Experience
<ul>
<li>College or business school.</li>
<li>Prior experience in the assigned practice area(s).</li>
<li>Strong computer skills with PowerPoint.</li>
<li>Law firm experience preferred.</li>
</ul>
Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In order to perform one (1) or more essential functions of this role, a minimum of three (3) days in the office is required.
<ul>
<li>Legal Administrative Support (75%)
<ul><li>Responsible for typing and modifying legal documents accurately and within requested timeframes for assigned legal group, prioritizing work among assignments and meeting specific deadlines on projects</li>
<li>Coordinates lengthy and complex document preparation with Work Product Support Services as needed.</li>
<li>Prepares documents for e-filing as required.</li>
<li>Reviews and routes incoming mail. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required.</li>
<li>Ensures that all attachments, exhibits and enclosures are included.</li>
<li>Maintains paper and electronic files in compliance with current policies.</li>
<li>Works with Records Department to create and maintain client files and indexes.</li>
<li>Marks case or matter related documents as needed with filing instructions to ensure proper filing.</li>
<li>Performs routine filing and retrieves files as needed.</li>
<li>Maintains chronological files and administrative files for assigned attorneys.</li>
<li>Responsible for professionally managing and screening incoming calls, including client calls; takes messages as needed and assists in coordinating timekeeper calendars, expense reports, travel and meeting arrangements.</li>
<li>Coordinates specific client dates with the Calendar/Docket Department as needed.</li>
<li>Prepares and processes new matter forms.</li>
<li>Receives and clients and visitors.</li>
<li>Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports.</li>
<li>Schedules meetings and arranges for conference rooms and meals.</li>
<li>Maintains and updates contact names and addresses in the contact database.</li>
<li>Communicates effectively with clients and with others in the Firm.</li>
<li>Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.</li>
</ul></li><li>Client Billing Coordinator (20%)
<ul><li>Prepares daily time entries for assigned attorneys utilizing Firm approved narrative guidelines, and submits in a timely manner to Accounting.</li>
<li>Prepares expense reimbursement/disbursement requests.</li>
<li>Coordinates client billing matters with Accounting billing staff, attorneys, and clients; prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets.</li>
</ul></li><li>General and Administrative (5%)
<ul><li>Proactively demonstrates effective teamwork and provides assistance to other LAAs as time permits.</li>
<li>Serves as a backup LAA to assigned timekeepers.</li>
<li>Works cooperatively with other departments and individuals in the Firm.</li>
<li>Performs other duties as assigned by core practice group.</li>
</ul>
</li></ul>Competencies
<ul>
<li>Strong verbal and written communication skills.</li>
<li>Self-motivated with excellent organizational skills and attention to detail.</li>
<li>Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.</li>
<li>Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.</li>
<li>A team player who motivates and educates other team members.</li>
<li>Regular and predictable attendance is an essential function of the position.</li>
</ul>
Supervisory Responsibility

This position has no supervisory responsibilities.

Travel

No travel is expected for this position.

Work Environment &amp; Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete work.

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Stinson LLP will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.

EEO Statement

Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority, female, veteran, disabled, and other diverse candidates to apply to be considered for open positions. We offer a competitive compensation and benefits package. We conduct criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self-identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Benefits &amp; Compensation

At Stinson LLP, we are committed to the success of our employees. We are equally committed to providing competitive, affordable health and wellness benefits to help take care of yourself and your family, including:
<ul>
<li>Medical, dental, and vision health plans</li>
</ul><ul><li>Medical savings accounts</li>
<li>Firm-provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services</li>
<li>Employer-paid life insurance and AD&amp;D</li>
<li>Short- and long-term disability benefits</li>
<li>Generous paid time off for holidays, vacation, bereavement, jury duty, and paid leave for sick and safe time, parental, and military</li>
<li>Excellent work-life programs, including service bonuses, back-up child, elder, and pet care, and an employee discount program</li>
</ul>
The salary range for this role is $59,000 &ndash; $79,000. The salary range for this position is based on a variety of factors, including experience, skills, qualifications, and location. The range is provided as an initial approximation at the time of posting and may vary based on the individual&rsquo;s unique qualifications and experience.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

Axinn Veltrop & Harkrider

<div>Incisive. Inclusive. Invested. We&rsquo;re Axinn.
Experienced, tenacious, and always trial-ready, we are committed to understanding complex legal challenges that impact the future of our clients' businesses, globally.
Focusing on antitrust, intellectual property, and high-stakes litigation, our extensive teams in the U.S. possess deep knowledge and client-side experience across a range of sectors, including technology, healthcare, life sciences, and consumer products.
At Axinn, inclusivity is central to who we are. We have a purpose that goes beyond profit, which includes fostering a fair, welcoming workplace and supporting the communities where we live and work. We actively recognize talent and promote opportunities for all team members. By embracing the unique experiences and perspectives of our people, we fuel creativity and deliver results for our clients. 
Under the supervision of the Administrative Team Manager, this position has primary responsibility for the performance of clerical/administrative activities and coordination of activities and events as necessary. This position will perform a variety of administrative and staff support duties for the assigned area or pool, with limited supervision.
Responsibilities and Duties:<ul><li>
General administrative support services<ul><li>
Maintain calendar and contacts</li><li>
Room scheduling/reservations (individual and group meetings)</li><li>
Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)</li><li>
Track monthly expenses, prepare expense reports and manage corporate card accounts</li><li>
Make travel arrangements</li><li>
Respond timely to emails requesting other assistance</li></ul></li><li>
Documentation<ul><li>
Proofread documents upon attorney request</li><li>
Perform photocopying, scanning, faxing, binding, filing, etc.</li><li>
Create TOCs and TOAs</li><li>
Prepare legal correspondence, documents, electronic filings, etc.</li><li>
Create and maintain files</li><li>
Prepare new client/matter forms; engagement letters, etc.</li><li>
Create binders</li></ul></li><li>
Track attorney bar/court admissions/CLE information</li><li>
Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc&hellip;)</li><li>
Enter attorney hours into time management system and manage contract attorney time as applicable</li><li>
Review and edit of monthly prebills; drafting cover letters for same</li><li>
Minor personal work for a Partner</li><li>
Provide back-up services for other admins or office personnel</li><li>
Other duties and special projects as assigned</li></ul>
Education, Experience, and Skills Required:<ul><li>
Associate&rsquo;s degree preferred</li><li>
2+ years general office experience required, prior law firm experience is preferred.</li><li>
Excellent communication skills, both verbal and written.</li><li>
General knowledge of office equipment and tools.</li><li>
Strong Microsoft Office skills &ndash; Word, Excel, PowerPoint, Outlook and various document management tools.</li><li>
Ability to build rapport with attorneys and professional staff.</li><li>
Strong organizational skills with great attention to detail.</li><li>
The ability to work independently but within a team environment.</li></ul>
Benefits
At Axinn, we offer market competitive wages and generous benefit options to our valued employees. This includes, but is not limited to, the following:<ul><li>
Competitive starting pay and annual discretionary bonus and raise eligibility</li><li>
Generous paid time off benefits (vacation, personal days, holidays, and sick leave)</li><li>
Firm paid short and long-term disability, plus life and accident insurance</li><li>
401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)</li><li>
Comprehensive medical, dental, and vision insurance options</li><li>
Flexible spending and health savings accounts (medical plan dependent)</li><li>
Firm paid comprehensive Employee Assistance Program (EAP)</li><li>
Student loan refinancing discounts</li><li>
Fitness/Gym dues reimbursement program</li><li>
Hybrid remote work schedules are available for most employees (per current policy, in-office presence is required at least 3-days per week and fully remote roles are not available)</li></ul>
Position Details
This is a full-time, benefits eligible, non-exempt level position. Final rate of pay will be commensurate with the incumbent&rsquo;s experience, with a targeted hiring range of $36.00 &ndash; $43.00 hourly. This position is currently available in our NY office location only.
Axinn is an equal employment opportunity employer and is committed to creating an environment that draws upon the strength of the diversity of its workforce to achieve excellence in the Firm's field and beyond</div>

AIT Global Inc

Position: Part-Time Administrative Assistant &ndash; Legal &amp; Compliance Location: San Jose, CA (Onsite, 6220 America Center Drive) Duration: 9/2/25 &ndash; 9/1/26 Schedule: Monday, Tuesday, Thursday &ndash; 10 hours/week Rate: $50&ndash;55/hr W2 (no benefits)Job OverviewWe are seeking a dependable and detail-oriented Part-Time Administrative Assistant to support the Legal &amp; Compliance team. This role is primarily focused on mail/document management, litigation data entry, and general legal administrative tasks. The ideal candidate is organized, reliable, and capable of handling confidential information with discretion.Key Responsibilities<ul><li>Mail &amp; Document Management:</li><li>Open, sort, scan, and distribute incoming legal/operational mail (4&ndash;5 hrs/week).</li><li>Review incoming legal emails, upload files into the legal order management tool.</li><li>Ensure secure handling and storage of sensitive materials.</li><li>Litigation Data Entry:</li><li>Enter/update case details in litigation management systems.</li><li>Maintain accurate records and generate reports.</li><li>Legal Administrative Support:</li><li>Prepare, edit, and organize legal/business documents.</li><li>Handle ad hoc requests from the legal team.</li></ul>Qualifications<ul><li>Prior experience in administrative, legal, or executive assistant roles preferred.</li><li>Proficiency in digital filing systems, scanners, and Google Workspace.</li><li>Strong organizational skills, attention to detail, and reliability.</li><li>Ability to maintain confidentiality.</li><li>Familiarity with legal order/case management tools (Safari, JIRA) a plus.</li></ul>Job Type: Part-timePay: $45.00 - $55.00 per hourExpected hours: 10 per weekWork Location: In person

Administrative Assistant – Legal & Compliance (Part-Time)

Boone County Government

<div><div>Skip to main content</div>
<div><h1 class="jobSectionHeader">JOB OPPORTUNITY #: 664-1126 
SENIOR LEGAL ADMIN. ASSISTANT
 
COUNTY COUNSELOR
</h1><div>POSTED: 08/27/25</div>
</div>Responsibilities:
Under general supervision, performs clerical and administrative support duties such as answering phones typing, preparing correspondence, filing, and acting as a receptionist. Assists County Counselor and Assistant Counselors with various legal document preparation. Responsible for the department budget.
Status:
Full-time, benefited, non-exempt
Working hours:
8:00 a.m. - 5:00 p.m., Monday - Friday
Location:
Columbia, Missouri
Qualifications:
High school diploma or GED and two to four years clerical/office management experience; demonstrated history of consistent attendance; familiarity with the Microsoft Office Suite.
<div>Preferred Skills:
<div>Associate's degree, Notary Public, and prior legal support experience.</div>
</div>Starting Hourly Pay Rate:
$16.75 - $20.94 per hour
Deadline for Application:
Applications will be accepted until posting is removed.</div>

SENIOR LEGAL ADMIN. ASSISTANT

Family Court/Juvenile Justice Center

To apply online, please visit https://www.eriecounty.oh.gov/EmploymentOpportunities.aspx OR apply in person at Human Resources 2900 Columbus Ave. Floor 2 Sandusky, OH 44870Description of the Job:The Administrative Assistant in this position is under the direct supervision of the Office Manager and an Erie County Assistant Prosecuting attorney and is responsible for performing a variety of clerical tasks to facilitate the paperwork involved in criminal and civil cases.Essential Functions to be Performed:<ul><li>Prepare all necessary correspondence or legal documents and forms.</li><li>Make up new case files and maintain complex records.</li><li>Answer telephone or greet public, answering routine questions, refer more complex inquires to the proper personnel.</li><li>Arrange files in chronological order for microfilming.</li><li>Perform other related duties as required.</li><li>Update and maintain electronic database.</li></ul>Minimum Qualifications:<ul><li>Education equivalent to the completion of the 12th grade.</li><li>Two years of legal experience.</li><li>Knowledge of office practices and procedure.</li><li>Knowledge of public relations.</li><li>Some knowledge of court system and legal terminology.</li><li>Understanding and communicating in the English language, including spelling, punctuation, and word usage.</li><li>Ability to maintain and work with confidential information.</li><li>Ability to follow oral and written instructions.</li><li>Ability to type 50 wpm accurately.</li><li>Skilled in the operation of computers and other office machines.</li><li>Erie County resident preferred.</li></ul>WRITTEN APPLICATIONS MUST BE COMPLETED BY CLOSING DATEQualified applicants apply at the Department of Human Resources, 2900 Columbus Avenue, Suite 210, Sandusky, Ohio OR visit Erie County&rsquo;s website, www.eriecounty.oh.gov, where employment applications and current job postings are available for viewing and/or downloading. Applications are also available and accepted at OhioMeansJobs at Erie County Job and Family Services, 221 West Parish Street, Sandusky (operating hours 8:00 a.m. - 4:30 p.m. Monday through Friday). PLEASE NOTE: A completed Erie County application must be received in the Human Resources Department. EOE/AA/ADAJob Type: Full-timePay: $20.00 - $22.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant - Criminal

Olive Heritage Foundation

<div><h2 class="jobSectionHeader">Description</h2>
We are looking for a dedicated Legal Assistant to join Legal Department in Gurugram. As a Legal Assistant, you will play a crucial role in supporting our legal team in various projects and initiatives. This position is vital to ensuring compliance with regulations, managing legal documentation, and providing administrative support to enhance the efficiency of our legal operations at Olive Heritage Foundation.
As a Legal Assistant at Olive Heritage Foundation, you will have the opportunity to work on a wide range of legal projects, including contract management, legal research, and assisting in the preparation of legal documents. This role is perfect for someone with a passion for law and a keen eye for detail, looking to contribute to a dynamic legal team in the education management sector.
<h3 class="jobSectionHeader">Responsibilities:</h3>
<ul><li>Assist in drafting and reviewing legal documents, contracts, and agreements.</li><li>
Conduct legal research on various topics and provide summaries to the legal team.</li><li>
Manage and maintain legal documentation and databases.</li><li>
Support attorneys in preparing for closings, hearings, and corporate meetings.</li><li>
Coordinate communication between internal departments and external parties.</li><li>
Assist in compliance activities and ensure adherence to legal regulations.</li><li>
Handle administrative tasks such as scheduling, filing, and organizing meetings.</li><li>
Prepare reports and presentations for legal team meetings and stakeholders.</li></ul>
<h3 class="jobSectionHeader">Requirements:</h3>
<ul><li>Bachelor's degree in Law or related field.</li><li>
Prior experience working as a Legal Assistant or in a similar role.</li><li>
Strong knowledge of legal terminology and procedures.</li><li>
Excellent organizational and time management skills.</li><li>
Proficiency in MS Office and legal research tools.</li><li>
Ability to work independently and as part of a team.</li><li>
Attention to detail and accuracy in work.</li><li>
Good communication and interpersonal skills.</li></ul></div>

Legal Assistant

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Administrative Assistant – Legal & Compliance (Part-Time)

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Administrative Assistant - Criminal

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