legal administrative assistant

Confidential

<div>
 
 
 About the Role:
 
 
 
 We are seeking a detail-oriented and professional
 
 Legal Administrative Assistant
 
 to support our legal team. This role requires strong organizational skills, legal document handling, and the ability to provide high-quality administrative and secretarial support in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist legal counsel with drafting, formatting, and reviewing legal documents and correspondence.
 </li>
 <li>
 Maintain and organize legal files, contracts, and case records.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate with internal and external stakeholders.
 </li>
 <li>
 Handle confidential information with discretion and professionalism.
 </li>
 <li>
 Support in preparing reports, presentations, and meeting minutes.
 </li>
 <li>
 Liaise with government bodies, external counsel, and regulatory authorities as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements:
 
 
 <ul>
 <li>
 Diploma / Higher Diploma in Administration or related field (Legal background preferred)
 </li>
 <li>
 3+ years of experience in legal/administrative support
 </li>
 <li>
 Proficiency in MS Office and legal document management systems
 </li>
 <li>
 Strong English and/or Arabic language skills
 </li>
 <li>
 Excellent organizational and communication abilities
 </li>
 </ul>
 
 
</div>

Legal Administrative Assistant

Tiffany & Bosco PA

Launch Your Legal Career With Us! Are you a recent graduate looking to jump-start your career in the legal field? Tiffany &amp; Bosco, P.A., a premier multi-jurisdiction law firm in Phoenix, is searching for a motivated Legal Administrative Assistant to join our dynamic team. This is your chance to gain valuable hands-on experience in a fast-paced, supportive, and professional environment where your work makes a real impact.Why You&rsquo;ll Love Working Here At Tiffany &amp; Bosco, you&rsquo;ll find more than a job&mdash;you&rsquo;ll find a team that values growth, collaboration, and excellence. We believe in investing in our people, fostering a culture of teamwork, and providing the tools you need to succeed. You&rsquo;ll have the opportunity to work alongside highly skilled attorneys and staff while building a strong foundation for your career.What You&rsquo;ll Do No two days are the same! You&rsquo;ll be an integral part of one of the firm&rsquo;s litigation departments, with responsibilities that include:<ul><li>Client Intake</li><li>Conduct detailed intake interviews to gather essential case facts.</li><li>Input and manage data in the client relationship management system.</li><li>Schedule appointments and consultations for attorneys.</li><li>Follow up with leads and ensure all inquiries are responded to promptly.</li><li>Use Microsoft Word and Adobe Acrobat to prepare and send engagement letters for electronic signature.</li><li>Departmental Billing: </li><li>Prebill Invoice Processing: Review invoices from the accounting department for accuracy, coordinating attorney review and correction, ensuring compliance with client guidelines, fee arrangements, and coordinate attorney review and correction, ensure compliance with client guidelines, fee arrangements, and billing protocols, and log and send them billing protocols; log and send out to the client.</li><li>Billing System: Utilize billing software systems, including entering new client matter information, updating rates, and troubleshooting any issues related to billing processes.</li><li>Client Communication: Serve as a point of contact for clients regarding billing inquiries, providing clear and timely responses to address any questions or concerns.</li><li>Expense Entry: Coordinate with attorneys and staff to accurately prepare expense receipts.</li><li>Collections Management: Monitor accounts receivable and follow up on outstanding invoices to ensure prompt payment, escalating issues as needed to firm management.</li><li>Receipt and Trust Payment Processing</li><li>Prepare, edit, and file important legal documents across multiple jurisdictions.</li><li>Ensure accuracy, confidentiality, and efficiency in all assigned tasks.</li></ul>What We&rsquo;re Looking For We&rsquo;re seeking someone who is:<ul><li>Tech-savvy and confident with Adobe Acrobat and Microsoft 365 (including SharePoint and Teams)</li><li>Hardworking, resourceful, and highly organized, with a sharp eye for detail</li><li>A college graduate eager to learn and grow</li><li>A strong communicator who thrives in a team-oriented environment</li><li>Driven to make a difference and ready to take initiative</li></ul>Although not required, a basic understanding of the civil litigation process and prior law office experience would be helpful.Perks &amp; BenefitsWe offer more than just a great work environment:&#9989; Competitive salary&#9989; Comprehensive health, dental &amp; vision insurance&#9989; 401(k) retirement plan&#9989; Paid Time Off (PTO) and holidays&#9989; Supportive, team-based culture where your work is recognized and appreciatedReady to Take the Next Step? If you&rsquo;re enthusiastic about building your career and want to be part of a team that values your growth and success, we&rsquo;d love to meet you!Apply today by submitting your resume and cover letter.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Profit sharing</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Snell & Wilmer

<div>For Applicants Residing in California: 
Snell &amp; Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California&rsquo;s Consumer 
Protection Act (&ldquo;CCPA&rdquo;), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the 
categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy. 
By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by 
Snell &amp; Wilmer consistent with this Notice. 
 
By clicking &ldquo;consent&rdquo; or &ldquo;I accept&rdquo;, you acknowledge that you read and agree to Snell and Wilmer L.L.P.: 
Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policy. 

<div>
Litigation Legal Administrative Assistant Details:
</div>
Put your administrative and organizational skills to work at Snell &amp; Wilmer, one of the largest and most prestigious law firms in the Western United States. We currently have an opening for Legal Administrative Assistant within the Litigation Practice Group in our Phoenix office.

Litigation Legal Administration Assistant provides high-level administrative support to attorneys specializing in litigation. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will have experience in a legal environment and possess a strong understanding of litigation procedures and documentation.

The hours are Monday through Friday from 8:30 a.m. to 5:00 p.m. in the office.

Responsibilities will include, but are not limited to the following:
<ul>
<li>Administrative Support:</li>
<li><ul><li>Manage and maintain attorneys&rsquo; schedules, including arranging meetings, appointments, and travel.</li>
<li>Prepare and edit correspondence, reports, and presentations.</li>
<li>Assist attorneys with case preparation, including organizing and maintaining case files, evidence, and exhibits.</li>
<li>Manage calendars and schedule meetings, depositions, and court appearances.</li>
<li>Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case-related activities.</li>
</ul></li><li>Document Preparation:</li>
<li><ul><li>Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs.</li>
<li>Prepare and file legal documents with courts and administrative agencies, ensuring compliance with procedural rules.</li>
<li>Maintain and update case files, ensuring all documentation is accurately filed and easily accessible.</li>
</ul></li><li>Communication:</li>
<li><ul><li>Serve as a liaison between clients, attorneys, and other parties involved in litigation.</li>
<li>Handle incoming and outgoing correspondence, including phone calls, emails, and faxes.</li>
<li>Prepare and distribute correspondence, memoranda, and reports.</li>
</ul></li><li>Court and Filing Procedures:</li>
<li><ul><li>Prepare and ensure timely filing of legal documents with the court.</li>
<li>Monitor and track deadlines to ensure compliance with court rules and procedures.</li>
</ul></li>
</ul>Experience and Qualifications:
<ul>
<li>At least 5 years of experience as a legal administrative assistant, or in a similar administrative role within a litigation environment.</li>
<li>Comprehensive knowledge of Arizona court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures.</li>
<li>Proficiency in legal terminology, procedures, and documentation</li>
<li>Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.</li>
<li>Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.</li>
<li>Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.</li>
<li>Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.</li>
<li>Strong organizational and time-management skills with the ability to prioritize tasks effectively.</li>
<li>High level of discretion and confidentiality.</li>
</ul>
Snell &amp; Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement, paid time off including vacation time, personal time, and sick time where appropriate. Snell &amp; Wilmer values the principles of Diversity, Equity, and Inclusion. Be Seen, Be Heard, Be Valued, Belong.

Snell &amp; Wilmer is an Equal Employment Opportunity employer.
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

Litigation Legal Administrative Assistant

Kamalraj Group

Job Summary:The Legal Back office Support Executive plays a key role in ensuring the smooth day-to-day operations of the office by providing administrative and operational support to legal departments. This role involves handling documentation, data entry, coordination, and other backend tasks that help maintain organizational efficiency.Key Responsibilities:<ul><li>Perform data entry, maintain records, and manage filing systems.</li><li>Handle incoming and outgoing correspondence (emails, letters, packages, etc.).</li><li>Provide administrative support to legal departments as needed.</li><li>Assist in preparing reports, presentations, and documentation.</li><li>Ensure timely follow-up on assigned backend tasks.</li><li>Uphold confidentiality and data security at all times.</li></ul>Requirements:<ul><li>Education: Minimum Bachelor's degree</li><li>Experience: 0&ndash;2 years in a similar back-office or administrative support role</li><li>Skills:</li><li>Strong organizational and multitasking abilities</li><li>Good communication (written and verbal)</li><li>Proficiency in MS Office (Word, Excel, )</li><li>Attention to detail and accuracy</li><li>Ability to work independently and as part of a team</li><li>Positive attitude and willingness to learn</li></ul>Immediate joiner will be preferredJob Types: Full-time, PermanentPay: &#8377;20,000.00 - &#8377;30,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Paid sick time</li><li>Provident Fund</li></ul>Work Location: In person

Axinn Veltrop & Harkrider

<div>Incisive. Inclusive. Invested. We&rsquo;re Axinn.
Experienced, tenacious, and always trial-ready, we are committed to understanding complex legal challenges that impact the future of our clients' businesses, globally.
Focusing on antitrust, intellectual property, and high-stakes litigation, our extensive teams in the U.S. possess deep knowledge and client-side experience across a range of sectors, including technology, healthcare, life sciences, and consumer products.
At Axinn, inclusivity is central to who we are. We have a purpose that goes beyond profit, which includes fostering a fair, welcoming workplace and supporting the communities where we live and work. We actively recognize talent and promote opportunities for all team members. By embracing the unique experiences and perspectives of our people, we fuel creativity and deliver results for our clients. 
Under the supervision of the Administrative Team Manager, this position has primary responsibility for the performance of clerical/administrative activities and coordination of activities and events as necessary. This position will perform a variety of administrative and staff support duties for the assigned area or pool, with limited supervision.
Responsibilities and Duties:<ul><li>
General administrative support services<ul><li>
Maintain calendar and contacts</li><li>
Room scheduling/reservations (individual and group meetings)</li><li>
Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)</li><li>
Track monthly expenses, prepare expense reports and manage corporate card accounts</li><li>
Make travel arrangements</li><li>
Respond timely to emails requesting other assistance</li></ul></li><li>
Documentation<ul><li>
Proofread documents upon attorney request</li><li>
Perform photocopying, scanning, faxing, binding, filing, etc.</li><li>
Create TOCs and TOAs</li><li>
Prepare legal correspondence, documents, electronic filings, etc.</li><li>
Create and maintain files</li><li>
Prepare new client/matter forms; engagement letters, etc.</li><li>
Create binders</li></ul></li><li>
Track attorney bar/court admissions/CLE information</li><li>
Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc&hellip;)</li><li>
Enter attorney hours into time management system and manage contract attorney time as applicable</li><li>
Review and edit of monthly prebills; drafting cover letters for same</li><li>
Minor personal work for a Partner</li><li>
Provide back-up services for other admins or office personnel</li><li>
Other duties and special projects as assigned</li></ul>
Education, Experience, and Skills Required:<ul><li>
Associate&rsquo;s degree preferred</li><li>
2+ years general office experience required, prior law firm experience is preferred.</li><li>
Excellent communication skills, both verbal and written.</li><li>
General knowledge of office equipment and tools.</li><li>
Strong Microsoft Office skills &ndash; Word, Excel, PowerPoint, Outlook and various document management tools.</li><li>
Ability to build rapport with attorneys and professional staff.</li><li>
Strong organizational skills with great attention to detail.</li><li>
The ability to work independently but within a team environment.</li></ul>
Benefits
At Axinn, we offer market competitive wages and generous benefit options to our valued employees. This includes, but is not limited to, the following:<ul><li>
Competitive starting pay and annual discretionary bonus and raise eligibility</li><li>
Generous paid time off benefits (vacation, personal days, holidays, and sick leave)</li><li>
Firm paid short and long-term disability, plus life and accident insurance</li><li>
401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)</li><li>
Comprehensive medical, dental, and vision insurance options</li><li>
Flexible spending and health savings accounts (medical plan dependent)</li><li>
Firm paid comprehensive Employee Assistance Program (EAP)</li><li>
Student loan refinancing discounts</li><li>
Fitness/Gym dues reimbursement program</li><li>
Hybrid remote work schedules are available for most employees (per current policy, in-office presence is required at least 3-days per week and fully remote roles are not available)</li></ul>
Position Details
This is a full-time, benefits eligible, non-exempt level position. Final rate of pay will be commensurate with the incumbent&rsquo;s experience, with a targeted hiring range of $36.00 &ndash; $43.00 hourly. This position is currently available in our DC office location only.
Axinn is an equal employment opportunity employer and is committed to creating an environment that draws upon the strength of the diversity of its workforce to achieve excellence in the Firm's field and beyond</div>

Arçelik

<div>Discover a Home for Your Talents 

Within the Beko community, every role feels like home, fostering a sense of belonging and growth. We value mutual respect, progressive thinking, and the power of diversity and inclusivity. Our commitment to sustainable development is driven by trust in technology and a dedication to producing confidently. As a member of our team, you'll have the opportunity to showcase your talents and contribute to building a prosperous future for all. 

Apply Now and Be Part of Our Journey to Inspire Sustainable Lives in Every Home! 


What awaits you in this role? 
We are looking for a passionate Associate &ndash; Legal Administrative Assistant who will join our Litigation Team in Legal &amp; Compliance function.
<ul>
<li>Organize file and maintain physical and electronic legal documents, including pleadings,</li>
<li>Draft and send professional emails, letters as directed by attorneys,</li>
<li>Keeping track of invoices and preparing budget reports as needed,</li>
<li>Work closely with litigation attorneys, paralegals.</li></ul> 
 
The position is located in &#304;stanbul, T&uuml;rkiye. 


How do we describe the perfect Match?
<ul>
<li>Degree in Vocational School of Justice or Social Sciences</li>
<li>Willing to pursue a career in Learning and Development,</li>
<li>Strong knowledge of Microsoft Word and Excel Programs,</li>
<li>Verbal and written skills in English (Intermediate or above),</li>
<li>Attention to detail with a keen eye for quality,</li>
<li>A great team player with a self-initiative mindset,</li>
<li>Knowing what empathy really means,</li>
<li>Being open to communications always our priority.</li>
</ul>
We are an equal opportunity employer. All applicants will be considered for employment without attention to race, sex, colour, national or social origin, ethnicity, religion, age, pregnancy, disability, sexual orientation, gender identity and expression, marital status, or political opinion. 

At Beko, where it feels like home, we invite you to explore&hellip; 

<ul><li>Professional Development: Access tailored opportunities through our global minds network.</li>
<li>Global Community: Contribute to a community of like-minded individuals.</li>
<li>Well-being: Enjoy holistic support in physical, mental, financial, career, social, and family wellness, including sports teams, hobby clubs, social activities, counselling, dietitian support, and more.</li>
<li>Innovation Culture: Experience continual growth in our innovative environment.</li>
<li>Leadership: Develop leadership skills at any level in our trusted lifestyle solutions environment.</li></ul> 

Join the Beko Community to open a new chapter in your life journey, where growth, innovation, and personal fulfilment make it feels like home. 

Get to know us better through our company video! https://www.youtube.com/watch?v=uNkzSicIGaU 

Check out our latest stories and behind-the-scenes moments on Instagram: @lifeatbeko</div>

Associate - Legal Administrative Assistant

Pierce Atwood

Real Estate Group Legal Administrative Assistant &ndash; Portland, ME
 <div><div><div><div>Pierce Atwood LLP seeks an experienced legal administrative assistant to join its Real Estate Practice Group. Applicants must have strong organizational ability, a proactive attitude, a keen focus on accuracy, and work well with colleagues. Real estate experience preferred. Position offers a collegial working environment in the Portland, Maine office of a midsized law firm based in the Northeast, and requires five days in office. To apply, please submit your cover letter and resume to Maria Gaetani, mgaetani@pierceatwood.com</div></div></div></div>

Real Estate Group Legal Administrative Assistant – Portland, ME

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Associate - Legal Administrative Assistant

Real Estate Group Legal Administrative Assistant – Portland, ME