legal administrative assistant

Dinsmore & Shohl LLP

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
 
Dinsmore is seeking a Legal Administrative Assistant at our Troy, MI location who will support multiple attorneys in the commercial litigation practice group.
 
Responsibilities
 
<ul>
<li>Provide advanced administrative support functions including knowledge of specialized terminology relevant to state and federal court litigation</li>
<li>Manage attorney/paralegal communications</li>
<li>Prepare and process electronic filings throughout state and federal courts across the country</li>
<li>Maintain schedules, calendars and matters of multiple attorneys/paralegals</li>
<li>Communicate with clients via telephone and websites as needed</li>
<li>Prepare, format and proofread memoranda, correspondence, discovery responses, motions, briefs and various other legal documents</li>
<li>Maintain accurate and current information in case management system</li>
<li>Meet client deadlines and adapt to industry changes</li>
<li>Ensure the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles</li>
<li>Manage calls from borrowers, clients, and other outside parties in a courteous and effective manner</li>
<li>Ensure timely, courteous, and thorough responses to a heavy volume of email correspondence</li>
<li>Build and maintain positive relationships with clients, opposing counsel, court clerks, etc.</li>
<li>Provide support to attorneys in a high volume, time sensitive atmosphere</li>
<li>Perform other duties and responsibilities as needed</li>
</ul>
Requirements
 
<ul>
<li>5+ years of Legal Administrative Assistant experience</li>
<li>Thorough understanding of the legal process surrounding commercial litigation preferred</li>
<li>Excellent technical and communication skills</li>
<li>Attention to detail with excellent proofreading skills</li>
<li>Proven success as a positive team player as well as an independent worker</li>
<li>Ability to multi-task and balance multiple projects and priorities simultaneously</li>
</ul>
Equal Opportunity Employer

Litigation Legal Administrative Assistant

Geraci Law LLC

Geraci Law is America's largest bankruptcy law firm. Our motto is we're nice people doing nice things for nice people. Our focus is providing exceptional client service, managing client accounts, and ensuring customer satisfaction through effective communication.You will greet clients, operate remote access Zoom meetings, scan documents, draft legal papers, and answer phone inquiries, under attorney supervision. Area of practice is consumer bankruptcy.If you are ready to join the Geraci Law team to help folks change their lives for the better, submit your resume!You must have office skills and computer ability. Must be very organized, friendly, and ready to help Geraci Law clients! Visit https://www.infotapes.com/ for more information about Geraci Law. Must be able to pass strict background check.Job Type: Part-timePay: From $18.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What makes you GREAT for this role?</li></ul>Work Location: In person

Legal Administrative Assistant - Indianapolis

KottonMD

We are a private medical practice in Beverly Hills, California, with a robust physician expert‑witness practice supporting law firms complex civil litigation matters. You will provide high‑level administrative support to a physician who specializes in expert‑witness testimony, serving as the central hub for all med‑legal case activity from initial inquiry through invoicing and travel for court appearances.For the first 2-6 weeks, this position requires in‑person work at our Beverly Hills office for training, onboarding, and close collaboration with the physician‑expert and existing staff. After successful completion of training and demonstration of the ability to work independently, there may be an opportunity for a hybrid or primarily remote schedule, depending on practice needs and performance.Key responsibilities:Administrative and legal support<ul><li>Serve as the first point of contact for all med‑legal/expert‑witness calls and email inquiries from attorneys, case managers, and vendors; screen, route, and track inquiries.</li><li>Manage and maintain the physician‑expert&rsquo;s schedule, including meetings, IMEs, record‑review time, depositions, and court appearances.</li><li>Manage calendars and coordinate across multiple time zones to schedule meetings, depositions, and court dates with attorneys, staff, and court personnel.</li><li>Organize and maintain case files, evidence, exhibits, and medical records in both electronic and physical formats.</li><li>Use practice/case‑management software to track matters; experience with Clio is strongly preferred.</li><li>Coordinate with attorneys, paralegals, witnesses, and other experts to arrange case‑related activities and ensure all parties have the necessary information and documentation.</li><li>Perform conflict checks for new matters using established criteria and maintain accurate logs of accepted and declined cases.</li><li>Prepare, format, and update standard documents such as CVs, fee schedules, engagement letters, and reports for counsel.</li></ul>Med‑legal operations and billing<ul><li>Intake and triage all incoming med‑legal inquiries (phone and email) regarding potential and existing cases.</li><li>Schedule and confirm IMEs, including coordination with facilities, interpreters, and any required accommodations.</li><li>Request, track, and organize medical records, pleadings, discovery, and imaging so the physician has a complete, well‑organized file before review and testimony.</li><li>Track the physician&rsquo;s time for record review, preparation, IMEs, testimony, and travel; prepare and send invoices in accordance with fee schedules and retainer agreements.</li><li>Monitor accounts receivable for med‑legal matters, follow up on past‑due invoices, and coordinate retainer payments and replenishments with law firms.</li><li>Maintain accurate tracking systems (spreadsheets/databases/Clio) for case status, deadlines, financials, and key contacts.</li></ul>Logistics and travel<ul><li>Arrange travel related to legal cases, including flights, hotels, and ground transportation for out‑of‑area depositions, IMEs, and court appearances.</li><li>Ensure all itineraries, case materials, and testimony‑related documents are organized and available to the physician well in advance of travel and court dates.</li></ul>Qualifications<ul><li>Prior experience in a law firm, litigation practice, med‑legal office, or similar environment (e.g., legal assistant, litigation secretary, case manager, or IME coordinator) strongly preferred.</li><li>Strong proficiency in calendar and email platforms (e.g., Outlook, Google Workspace); experience with Clio or similar legal/practice‑management and billing software is strongly preferred.</li><li>Excellent written and verbal communication skills, with a professional and confident phone manner when interacting with attorneys, staff, and court personnel.</li><li>Exceptional attention to detail and the ability to manage multiple active matters, deadlines, and moving parts simultaneously.</li><li>High level of organization, follow‑through, and ownership of tasks from intake to invoice.</li><li>Ability to maintain strict confidentiality and handle sensitive medical and legal information with discretion.</li><li>Familiarity with medical terminology and medical records is a plus but not required; willingness to learn is essential.</li><li>Ability to work on‑site in Beverly Hills for the first 2-6 weeks of training and onboarding, with potential for hybrid/remote work thereafter depending on performance and practice needs.</li></ul>Pay: From $29.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Legal administrative: 2 years (Required)</li></ul>Ability to Commute:<ul><li>Beverly Hills, CA 90210 (Required)</li></ul>Work Location: Hybrid remote in Beverly Hills, CA 90210

Legal Administrative Assistant-Medical Expert Witness Practice

The Sam Bernstein Law Firm

Hybrid Legal AssistantJob DescriptionWe are seeking an experienced, proactive, and highly organized Legal Assistant to join our growing legal team. This hybrid position offers a balance of in-office and remote work while supporting attorneys in the day-to-day management of cases and client matters.The ideal candidate has 3&ndash;5+ years of legal assistant experience, thrives in a fast-paced environment, and understands the importance of deadlines, accuracy, and client communication.Key ResponsibilitiesAttorney &amp; Calendar Management<ul><li>Manage attorney calendars, including scheduling hearings, depositions, mediations, client meetings, and deadlines.</li><li>Monitor court deadlines and ensure timely filings.</li><li>Coordinate logistics for court appearances and meetings.</li><li>Maintain task lists and follow-up reminders to keep cases on track.</li></ul>Document Preparation &amp; Case Management<ul><li>Draft, revise, and proofread legal documents including pleadings, motions, discovery, and correspondence.</li><li>E-file documents with courts and administrative agencies in compliance with procedural rules.</li><li>Maintain organized and up-to-date electronic and physical case files.</li><li>Request, review, and organize medical records, billing records, or other case-related documentation as applicable.</li></ul>Client Communication &amp; Support<ul><li>Serve as a point of contact for clients.</li><li>Provide case status updates and gather necessary information and documentation.</li><li>Assist clients in completing required forms and paperwork.</li></ul>Administrative Support<ul><li>Answer and direct calls, manage incoming and outgoing correspondence.</li><li>Process mail and ensure proper case documentation.</li><li>Assist attorneys with general administrative tasks as needed.</li></ul>QualificationsExperience (Required)<ul><li>Minimum 3&ndash;5 years of experience as a Legal Assistant.</li><li>Strong understanding of legal terminology, court procedures, and filing requirements.</li></ul>Education (Preferred)<ul><li>Associate&rsquo;s degree or related legal education preferred.</li></ul>Skills<ul><li>Exceptional organizational skills and attention to detail.</li><li>Strong written and verbal communication skills.</li><li>Ability to manage multiple priorities and deadlines.</li><li>Proficiency in Microsoft Office (Word, Outlook, Excel) and legal case management software.</li><li>Ability to maintain confidentiality and professionalism at all times.</li></ul>What We Offer<ul><li>Hybrid work flexibility</li><li>Competitive compensation based on experience</li><li>401(k)</li><li>FSA</li><li>HSA</li><li>ESTA (Earned Sick Time Act)</li><li>Health, dental, vision, and life insurance</li><li>Paid time off</li><li>Paid Holidays</li></ul>A Note to ApplicantsEvery resume submitted for this position is personally reviewed by a member of our team &mdash; not by AI software. We value the time and effort you put into your application and ensure it receives thoughtful consideration.Job Type: Full-timePay: From $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Grand Rapids, MI 49525

Experienced Legal Assistant (Hybrid Schedule)

SEVEN SEAS HOTEL L L C

We are seeking a detail-oriented Legal Assistant to join our team at Seven Seas Hotel, UAE. The ideal candidate must be fluent in Arabic and English and have up to 2 years of legal experience in the UAE. This role supports legal and administrative functions related to contracts, compliance, and coordination with external parties.Key Responsibilities:<ul><li>Assist in drafting, reviewing, and organizing legal documents and contracts</li><li>Translate legal documents between Arabic and English when required</li><li>Coordinate with external lawyers, government authorities, and internal departments</li><li>Maintain legal records, files, and databases</li><li>Support compliance with UAE laws and regulations</li><li>Handle basic administrative tasks related to the legal department</li></ul>Requirements:<ul><li>Arabic speaker (fluency required); good command of English</li><li>Maximum 2 years of legal experience in the UAE</li><li>Diploma or Bachelor&rsquo;s degree in Law or related field</li><li>Knowledge of UAE legal procedures and documentation</li><li>Strong organizational and communication skills</li><li>Proficiency in MS Office</li></ul>Preferred Candidate:<ul><li>Experience in hospitality, hotels, or corporate environment is an advantage</li><li>Ability to work independently and handle confidential information</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary (based on experience)</li><li>Benefits as per UAE labor law</li></ul>How to Apply: Interested candidates may send their CV via WhatsApp to 0526090740.Job Type: Full-timeWork Location: In person

Legal Assistant

Confidential

<div>
 
 A privately held international company headquartered in the UAE, operating in the Fast-Moving Consumer Goods (FMCG) sector looking for a
 
 Paralegal/Legal Assistant
 
 . The organization specializes in global trade of essential consumer products, including food commodities, agricultural goods, and household items.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 &middot; Corporate &amp; License Compliance: Assist in tracking and managing the renewal dates for company trade licenses across UAE Free Zones and mainland (DED) &ndash; up to 10 companies. Prepare checklists and support the collection of documents for renewals.
 
 
 &middot; Lease Management: Help monitor lease agreement expiry dates, prepare simple renewal documentation, and coordinate with landlords/property managers for the renewal process.
 
 
 &middot; General Legal Support: Provide administrative support to the legal team, including drafting simple correspondence, preparing and organizing legal documents and simple contracts.
 
 
 &middot; Liaison &amp; Coordination: Act as a point of contact with corporate service providers, PROs (Public Relations Officers), and government authorities and courts for routine submissions and follow-ups.
 
 
 &middot; Research &amp; Documentation: Conduct basic legal research on UAE laws and regulations under supervision.
 
 
 &middot; Task Execution: Efficiently handle ad-hoc tasks and assignments
 
 
 
 
 
 
 Requirements &amp; Qualifications:
 
 
 
 
 
 
 &middot; Education: Bachelor&rsquo;s degree in law (LL.B.) from a recognized university.
 
 
 &middot; Experience:
 
 2 years of experience as a paralegal, legal assistant, or in a relevant administrative role within the UAE
 
 . Fresh graduates with strong internship experience are encouraged to apply.
 
 
 &middot; Knowledge: Basic understanding of the UAE legal system, corporate structures, and government procedures is a strong advantage.
 
 
 &middot; Language: Proficiency in English is essential. Knowledge of Arabic is a significant advantage for dealing with local authorities and documents.
 
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 
 
 
 
 o Excellent organizational skills and attention to detail.
 
 
 o Strong written and verbal communication abilities.
 
 
 o Proficient in Microsoft Office (Word, Excel, Outlook).
 
 
 o Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
 
 
 o Proactive, willing to learn, and a strong team player.
 
 
 o High level of discretion and confidentiality.
 
 
 
</div>

law Land For Legal Consultancy

We are looking to hire a professional and organized Legal Secretary to join our legal consultancy office. The candidate must have strong administrative skills, good communication abilities, and experience dealing with legal documents and court-related procedures.Key Responsibilities:Manage daily office administrative and secretarial tasks.Prepare, format, scan, print, and organize legal documents and correspondence.Follow up on court files, legal notices, client documents, and case updates.Use UAE court systems and online legal platforms when required.Communicate professionally with clients in Arabic and English.Schedule meetings, maintain calendars, and coordinate appointments.Maintain proper filing systems for client files and legal documents.Assist legal consultants and lawyers with daily tasks and case preparation.Requirements:Previous experience as a legal secretary or legal assistant is preferred.Good knowledge of UAE court systems and online portals.Strong Arabic and English language skills, written and spoken.Excellent computer skills, including Microsoft Office.Organized, professional, punctual, and able to handle confidential information.Ability to work under pressure and follow deadlines.Preferred Skills:Experience with Abu Dhabi courts, Dubai courts, MOHRE, notary, or legal filing systems.Legal translation or drafting support experience is an advantage.How to Apply:Interested candidates may send their CV with the subject: Application &ndash; Legal SecretaryPay: AED2,500.00 per monthWork Location: In person

Secretary/Receptionist

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