legal administrative assistant

New Ulm Area Chamber of Commerce

<div>
 Posted: 12/21/2025
 
 
 Administrative
 
 
 Fafinski Mark &amp; Johnson has a position available at its New Ulm office for an experienced, full-time Legal Administrative Assistant (LAA). Strong attention to detail, a professional demeanor, a strong collaborative mentality, and excellent interpersonal skills are all required. The ideal candidate will be proficient in Microsoft Suite products and will have three to five years of experience with the trusts and estates and commercial real estate practice areas. FMJ is a recent Business of the Year, and we have a fun, professional team.
 
 
 Salary range is $40,000 to $80,000 and is commensurate with experience. Benefits are available and employees can select Medical Insurance, Dental Insurance, Long-Term Disability, Life Insurance, Accidental Death &amp; Dismemberment, Supplemental Life and AD&amp;D, Flexible Spending and HSA Options, and retirement benefits (with employer contribution).
 
 
 Please send a resume and cover letter to Fafinski Mark &amp; Johnson, P.A. by email at employment@fmjlaw.com or by mail to FMJ-HR, 11095 Viking Drive, Suite 420, Eden Prairie, MN 55344. FMJ is an EEO/AA employer.
 
 
 Legal Administrative Assistant
 
 
 Fafinski Mark &amp; Johnson
 
 
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 700 N Minnesota, Suite B New Ulm MN 56073
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 (855) 806-1525
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Legal Administrative Assistant

McGuireWoods LLP

<div>Overview:
<div>
McGuireWoods LLP has an opening for a Legal Administrative Assistant/Legal Secretary in our Jacksonville, FL office. This position supports Practice Assistants with a variety of administrative tasks. The ideal candidate takes initiative and demonstrates strong problem-solving skills. Administrative experience, specifically in a legal environment, is preferred.</div><div></div><div> 
McGuireWoods, one of the world&rsquo;s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</div>
Responsibilities:
<ul><li>Performs administrative tasks such as answering phones, arranging meetings/calls as directed, making travel arrangements, calendaring and submitting expense reports.</li><li>
Provides administrative assistance in the areas of business development, budget monitoring/reporting, and docket monitoring.</li><li>
Prepares material for overnight/mail service deliveries.</li><li>
Maintains client and firm files as well as case documents.</li><li>
Searches, saves, and reviews Worksite electronic files for specific requests; circulate to appropriate parties per instructions.</li><li>
E-files in accordance with court procedures.</li><li>
Supports specialized billing requirements, cost reporting, and legal project expectations set by the client(s).</li><li>
Prepares, proofreads, and edits legal documents and correspondence.</li></ul>
Qualifications:
<ul><li>Requires high school diploma or GED or an equivalent combination of education and experience.</li><li>
Must be proficient with Microsoft products, such as Word, Outlook, Office, and document management software; must be highly proficient in Excel.</li><li>
Preferred experience billing software (Elite), and expense reimbursement software (ChromeRiver).</li><li>
Must be highly organized, proactive, tech-savvy, able to work under pressure, and be a self-starter.</li><li>
Must have strong attention to detail, possess proofreading skills, ability to effectively manage relationships and work as a part of a team.</li><li>
Excellent communication and proofreading skills.</li></ul><div></div><div> 
Have more questions? Connect with a recruiter directly. #LI-ER1</div></div>

Clark Hill PLC

Clark Hill PLC seeks an experienced full-time Legal Administrative Assistant in its Pittsburgh Office. A minimum of 3-5 years of Real Estate experience and the ability to work in a team environment is required. Experience in a high-volume, fast-paced legal practice is preferred. This position reports to the Office Manager, as well as to assigned attorneys, and is responsible for, among other activities, (i) providing the requisite legal secretarial and administrative support/clerical needs of assigned attorneys; (ii) preparing letters, memos, and other documentation, as required; (iii) entering client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters; (iv) preparing and filing pleadings with the appropriate court system and docketing dates into a central docketing system, as needed; (v) making travel arrangements and preparing expense reimbursement documentation; (vi) answering the phones of assigned attorneys; and (vii) entering attorney time. As a Real Estate Legal Administrative Assistant, candidates must be able to (i) assist attorneys in drafting and finalizing transaction documents and closing binders; (ii) liaise with clients, lenders, title companies and other parties involved to ensure timely closings; (iii) maintain organized and accessible transactional files for future reference. While this position assists attorneys in the Real Estate area, the successful candidate must be willing and able to help attorneys, legal assistants, and others in other areas.
 
The successful candidate will have excellent computer skills utilizing all aspects of Office 365 and will have excellent attention to detail with superb proofreading skills. Candidates must be able to prioritize and manage a high-volume and diverse workload and thus must be able to handle multiple tasks at one time with exceptional organizational skills. A team player, the Legal Administrative Assistant must be able to absorb information quickly and adapt to change. Sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and others is a must. Certified Legal Secretary designation is a plus.
 
The salary range at the time of posting is $30-$38 hourly/$62,000-$80,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, and an employee assistance program.
 
Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.
 Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.

AFSCME Council 93

About usAFSCME Council 93 is a Labor Union in Boston, MA 02108. We are supportive, rewarding and believe in team work and communication.Our work environment includes:<ul><li>On-the-job training and support</li><li>Casual work attire</li><li>Excellent Benefits</li></ul>DESCRIPTION: Performs a variety of critical and time sensitive tasks, sometimes of a confidential natre, in a fast-paced environment with great attention to detail. Serve as administrative assistant and scheduler for in-house attorneys in connection with matters to be presented before arbitrators, administrative agencies and civil courts. Role involves the frequent preparation of timely filings at agencies and courts; establishment of case lists and calendar entries; maintenance of physical files; and constant interaction with attorney, arbitrators, as well as external and internal administrative staff. Performs general clerical and secretarial duties. Reports to the General Counsel.REQUIREMENTS:&middot; Responsible for ensuring timely filings&middot; Schedules legal hearings and enters all information into computerized scheduling system&middot; Resolves any scheduling issues&middot; Builds/maintains relationships with field employees, clients and vendors&middot; Maintains clear, concise and constant communication with field employees regarding scheduling&middot; Ability to provide direction and instruction to administrative staff&middot; Ability to understand general directions&middot; Excellent interpersonal and communication skills, both verbal and written&middot; Implements office procedures to ensure best practices in the efficient operation of the Legal Department&middot; Strong computer skills with working knowledge of Microsoft Office programs&middot; Ability to prioritize and organize work and maintain accuracy of work, despite multi-faceted tasks and interruptions.&middot; Ability to create and present reports&middot; Familiarity with legal forms and high-volume paperwork&middot; Answers telephone calls and either responds to inquiry or directs caller to appropriate personnel&middot; Demonstrates a professional attitude and appearance.&middot; Meticulous attention to detailDESIRED TRAINING AND EXPERIENCE&middot; High School Diploma or GED required&middot; Associates degree or above preferred&middot; 2-4 years of office work experience required&middot; 3 years of experience in a Legal office setting preferredJob Type: Full-timePay: $56,781.93 - $82,237.19 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Applicant must be able to work in an office setting; this is not a remote position.</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Legal Office: 3 years (Preferred)</li></ul>Work Location: In person

Michigan Auto Law

<div>We&rsquo;re seeking a sharp legal assistant for our busy law firm who can help our attorneys and paralegals assist clients and keep the office running smoothly. You&rsquo;ll work with the team to prepare a variety of legal documents, and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you&rsquo;re an excellent multitasker who thrives in a fast-paced environment, we want to hear from you!
Compensation:
$55,000 - $65,000 yearly
Responsibilities:<ul><li>
Complete legal research as needed under the supervision of attorneys and paralegals</li>
<li>Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents a needed</li>
<li>Process client billing properly using daily time records with help from the accounting department</li>
<li>Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines</li>
<li>Make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events</li>
</ul><ul><li>Maintain attorney calendar as well as diary-appropriate dates</li><li>
E-filing</li></ul>
Qualifications:<ul><li>
Candidates should be able to type at least 50 words per minute</li>
<li>Some college is preferred; high school diploma or equivalent is required</li>
<li>Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times</li>
<li>Ability to comfortably use all Microsoft Office products</li>
<li>Some knowledge of legal software, case management, and docketing programs</li>
</ul><ul><li>At least 3-5 years of previous legal experience, preferably in personal injury</li></ul>
About Company 
At Michigan Workers' Comp Lawyers, we&rsquo;ve spent over 40 years fighting for injured workers and their families throughout Michigan. We specialize in workers&rsquo; compensation and Social Security disability claims, standing up to insurers and employers to ensure clients receive the medical care, wage-loss benefits, and vocational support they deserve. Our team has earned hundreds of 5-star reviews and achieved more top-reported settlements in the state than most other firms.
We believe excellence is neither accidental nor optional: when we accept a case, we give it the full weight of our experience, resources, and compassion. If you&rsquo;re driven by results, care deeply about justice, and want to be part of a team where client service and integrity matter, this is the place for you.</div>

JOB DESCRIPTIONPOSITION: Legal Administrative AssistantReports directly to Chief Operating Officer and is responsible for:&sect; Provide general legal secretarial support to assigned attorney(s), including, but not limited to, transcription and other document preparation in Word, proofreading, copying, scanning, faxing, mailing/shipping, filing, and telephone support.&sect; Maintain attorney&rsquo;s calendar.&sect; Ongoing maintenance of case lists&sect; Open, sort, scan, and deliver mail.&sect; Serve as notary public.&sect; Schedule conference rooms for attorneys&rsquo; meetings with receptionist. Set up beverages and food as required. Clean conference room after meetings.&sect; Ensure that attorney(s) have necessary office supplies.&sect; Back up other secretaries when needed.&sect; Back up reception desk when needed.&sect; Provide new file information and file information updates to ensure file opening and proper conflicts checks.&sect; Organize and close out files. Assist in transfer of files to storage. Assist in document disposal.&sect; Work with accounting personnel as needed.&sect; Communicate regularly with coworkers using Outlook email.&sect; Comply with firm policies and procedures.&sect; Attend staff meetings.&sect; Maintain a professional appearance and demeanor at all times. Respond in a courteous and helpful manner to all client and firm concerns.&sect; Protect confidential information at all times. Adherence to attorney code of ethics.&sect; Perform other duties as assigned by attorneys or Chief Operating Officer.Qualifications:<ul><li>AA Degree preferred, or relative experience required.</li></ul>Physical Requirements (essential functions):<ul><li>Ability to consistently sit, reach, grasp and pinch in relationship to tasks associated with clerical duties and answering the phones.</li><li>Ability to consistently do intense visual work with a high level of concentration when proofreading and filing documents, and other detail-oriented tasks.</li><li>Ability to consistently communicate effectively when relying on messages and interacting with clients, attorneys and coworkers.</li><li>Ability to frequently deliver documents, files, mail, messages, etc. to appropriate attorney(s), and departments.</li><li>Ability to occasionally transport materials weighing up to fifty (50) pounds throughout the building.</li><li>Ability to occasionally travel to required locations throughout the city.</li></ul>Job descriptions are subject to change at the discretion of the firm. Nothing stated in this job description implies or creates a contract between the firm and an employee. All employment with the firm is at will and subject to the firm&rsquo;s then-current policy.Job Type: Full-timePay: $19.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Polsinelli

<div>At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli seeks a candidate to immediately fill a Legal Administrative Assistant position in the Business Department in their Dallas office. Successful candidates for this position will generally possess 5+ years&rsquo; relevant experience in a law firm. Alternatively, the candidate may be a college graduate with strong typing and technology skills. 

<h4 class="jobSectionHeader">
CORE RESPONSIBILITIES/REQUIREMENTS</h4>
<ul><li>Prior experience in employee benefits &amp; compensation, taxation, or transactional law preferred.</li>
<li>Assist in drafting and revising legal documents for attorney review. Depending on skills and interest, this role offers an opportunity to gain meaningful exposure to the substantive aspects of the practice area.</li>
<li>Support the business efforts of the practice group by handling multiple projects effectively; excellent communication skills and the ability to set priorities are essential.</li>
<li>Very strong interpersonal skills and the ability to build relationships with management and staff.</li>
<li>Excellent written and verbal communications skills.</li>
<li>Demonstrated active approaches to problem-solving with strong decision-making capability.</li>
<li>Highly resourceful team player with the ability to be extremely effective independently.</li>
<li>Coordinate new client matters; collect and organize information and create files.</li>
<li>Assist attorney with client billing including time entry, drafting, and generating cover letters, working with accounting department on invoices, and communicating with clients as needed.</li>
<li>Process vendor invoices and manage attorney expense reimbursement.</li>
<li>Ensure accurate record keeping of complex electronic and physical records.</li>
<li>Manage timekeepers&rsquo; calendars and travel plans, including setting up meetings and calls/virtual meetings and ensuring balance and coordination of calendaring, minimizing time conflicts and maximizing efficiency.</li>
<li>Coordinate tracking of CLE for attorneys.</li></ul> 

<h4 class="jobSectionHeader">
OTHER SKILLS AND SOFTWARE</h4>
<ul><li>Microsoft programs (Word, Excel, Outlook, PowerPoint)</li>
<li>Proficiency with software or similar program as below:
<ul><li>Time entry (InTapp)</li>
<li>Document Management System (iManage)</li>
<li>Records Management system (iRM iManage Records Manager)</li>
<li>Expenses (Chrome River)</li>
<li>New Business Intake and Conflicts (InTapp)</li>
<li>Time management system (UltiPro)</li>
<li>Invoice Management (Paperless Proforma)</li></ul></li> 
</ul>
Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.<h4 class="jobSectionHeader">
Experience</h4>
Required<ul><li>
5 year(s): Relevant law firm experience. Experience in employee benefits &amp; compensation, taxation, or transactional law preferred.</li></ul><h4 class="jobSectionHeader">
Education</h4>
Preferred<ul><li>
Bachelor's or better</li></ul><h4 class="jobSectionHeader">
Behaviors</h4>
Preferred<ul><li>
Team Player: Works well as a member of a group</li><li>
Loyal: Shows firm and constant support to a cause</li><li>
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well</li><li>
Dedicated: Devoted to a task or purpose with loyalty or integrity</li></ul><h4 class="jobSectionHeader">
Motivations</h4>
Preferred<ul><li>
Self-Starter: Inspired to perform without outside help</li><li>
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals</li><li>
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization</li></ul>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

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