legal administrative assistant

Foran Glennon Palandech Ponzi & Rudloff PC

<p><b>Foran Glennon Palandech Ponzi &amp; Rudloff PC</b> is a fast-paced insurance defense litigation law firm, has an immediate opening for a Legal Administrative Assistant with at least 0-2 years of litigation experience for our Nashville office.</p><p><b>POSITION SUMMARY</b></p><p>Responsibilities include drafting and preparation of court documents for e-filing, significant calendar maintenance, transcription and revision of legal documents, and case file organization including downloading and storing documents in iManage. Additional responsibilities include coordination of attorney travel, submission of attorney expenses, deposition scheduling, and routine clerical duties such as copying, faxing, scanning, and mailing.</p><p>This position is full-time, 35 hours/week, Monday through Friday, 9:00 am &ndash; 5:00 pm, with a one-hour unpaid daily lunch period. Compensation is based upon level of experience and ranges between $50,000-$65,000 annually. In addition to base compensation, this position is eligible to participate in the Firm&rsquo;s benefit&rsquo;s package which includes medical, dental, vision, and pet insurance, 401(k) with discretionary profit-sharing, Employee Assistance Program, and enrollment without any premiums in short-term disability, long-term disability, and life insurance coverage.</p><p><b>QUALIFICATIONS</b></p><ul><li>Minimum 0-2 years of experience as a Legal Administrative Assistant, preferably in insurance defense litigation, supporting multiple attorneys</li><li>Specific knowledge of e-filing procedures in State and Federal Court</li><li>Laser-focused attention to detail</li><li>Excellent organizational and communication skills</li><li>Proficient in Microsoft Outlook, Word, and Excel</li><li>Ability to multi-task in a fast-paced environment to meet strict deadlines</li><li>Dependable team player capable of working with minimal supervision</li></ul><p><b>HOW TO APPLY</b></p><p>Please submit resume, salary requirements, and cover letter to careers@fgppr.com</p><p>Foran Glennon Palandech Ponzi &amp; Rudloff PC is an Equal Opportunity Employer. It is our policy to recruit, hire, and promote for all job classifications without regard to race, religion, color, creed, national origin, age, sex, marital status, sexual orientation, disability, citizenship status, or veteran status. All staffing decisions are based solely on the qualifications of each individual. We do not discriminate in working conditions or privileges of employment, including transfer, compensation, termination, training, and promotion.</p><p>Job Type: Full-time</p><p>Pay: $50,000.00 - $65,000.00 per year</p><p>Work Location: In person</p>

Legal Administrative Assistant - Nashville

Cape Law Firm PLC

<p><b>Cape Law Firm PLC (Fayetteville, AR)</b></p><p><b>Part-Time - Hybrid (In-office &amp; Remote)</b></p><p><b>Compensation: Starting at $20.00/hr</b></p><p>Cape Law Firm is a small, tech-centered, specialized law practice focused on agricultural law, intellectual property, and litigation. The firm is intentionally structured for quality, precision, and efficiency. We are seeking a part-time Administrative Assistant/Legal Administrative Assistant to manage daily office operations, legal files, administrative functions, and to support financial operations and reporting.</p><p>This position is ideal for someone seeking a stable, long-term administrative career &mdash; not a stepping stone into another profession.</p><p><b>Position Overview</b></p><p>The Administrative Assistant manages core office operations and supports the attorney with file organization, bookkeeping coordination, docket management, and production support. This is a detail-driven, systems-oriented role. Success in this position requires consistency, follow-through, and pride in keeping a professional office running cleanly and efficiently.</p><p>The position will be hybrid, requiring both in-office work and remote work, and is expected to be available a minimum of 10 hours/week, up to 15 hours/week.</p><p><b>Core Responsibilities</b></p><p><b>1) Office Administration &amp; Support</b></p><ul><li>Organize and maintain digital files in their correct place within the Firm&rsquo;s systems.</li><li>Managing incoming mail and document flow</li><li>Manage incoming calls/messages from the reception service</li><li>Manage the Firm-wide office calendar, including all case/matter deadlines</li><li>Run local errands, e.g., post office, FedEx, or bank</li><li>Arrange travel and scheduling logistics</li><li>Assist with certain marketing campaigns</li><li>Basic copyediting and proofreading duties</li><li>Maintaining office supplies</li></ul><p><b>2) Accounting and Financial Hygiene</b></p><ul><li>Track and categorize all Firm expenses in accounting and case management applications</li><li>Track and reconcile incoming payments and ensure they are correctly applied in the Firm's systems</li><li>Assist with check preparation and accounts payable</li><li>Serve as the first-line liaison with the Firm&rsquo;s accountants</li><li>Monitor bookkeeping reports</li></ul><p><b>3) Litigation and Production Support</b></p><ul><li>Prepare and assemble routine legal documents</li><li>Organize and maintain litigation files</li><li>Assist with document production and Bates-stamping, redaction, etc.</li><li>Handle logistical needs of active cases, such as electronic court filings, scheduling process servers and court reporters, and arranging depositions</li><li>Communicate with clients as directed, including preparing routine correspondence and providing updates as required</li><li>Electronically file pleadings in court e-filing systems</li></ul><p><b>Preferred Traits</b></p><ul><li>3+ years in administrative and/or office support roles</li><li>Demonstrated longevity in prior positions</li><li>Appreciation for structured systems</li><li>Desire for long-term stability</li></ul><p><b>Preferred (But Not Required)</b></p><ul><li>Bookkeeping familiarity (Hubdoc, Xero, QuickBooks, or similar)</li><li>Experience with case management software</li></ul><p><b>Core Competencies</b></p><ul><li>Strong proficiency in Microsoft 365 (Word, Teams, Excel, OneDrive, etc.)</li><li>Proficiency in Adobe Acrobat DC Pro</li><li>Comfort working in cloud-based systems</li><li>Excellent organizational and follow-up habits</li><li>Keen attention to detail</li><li>Ability to perform within deadlines and prioritize tasks</li><li>Reliable, self-directed, and comfortable working independently</li><li>Professional demeanor and sound judgment with confidential information</li><li>Must be willing to learn: (i) Online bookkeeping and receipt management tools; (ii) Cloud-based practice management applications; (iii) A.I. tools</li></ul><p>We strongly believe that good systems make work more enjoyable and less stressful. Everyone in the Firm&mdash;including administrative staff&mdash;is encouraged to look for better, more efficient ways to accomplish tasks. The ideal candidate is comfortable asking, &ldquo;Is there a better way to do this?&rdquo;</p><p><b>Who This Role Is Best For</b></p><p>This role is well-suited for:</p><ul><li>A career administrative professional</li><li>Someone returning to the workforce and seeking long-term stability</li><li>Someone who takes pride in keeping a professional office running smoothly</li></ul><p>We will work with the successful applicant to find a schedule and routine that works for both of us. Applicants who anticipate leaving the position within a short time frame are unlikely to be a good fit.</p><p>We will likely get many applications for this role, and we can&rsquo;t interview every candidate, so make your application stand out if you want this position. Include the phrase &ldquo;I&rsquo;m ready to join Cape Law Firm!&rdquo; in either the subject line of your application or a cover letter. If you don&rsquo;t have that in your subject line, please do not apply. This job will remain open until filled.</p><p>Pay: From $20.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Administrative Assistant or Legal Assistant: 1 year (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Fayetteville, AR 72701 (Preferred)</li></ul><p>Work Location: Hybrid remote in Fayetteville, AR 72701</p>

Administrative Assistant/Legal Administrative Assistant

Unum

<div>Job Posting End Date: March 01
<p></p><p>When you join the team at Unum, you become part of an organization committed to helping you thrive.
</p><p></p><p>Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life&rsquo;s moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide:
</p><ul><li><p>Award-winning culture
</p></li><li><p>Inclusion and diversity as a priority
</p></li><li><p>Performance Based Incentive Plans
</p></li><li><p>Competitive benefits package that includes: Health, Vision, Dental, Short &amp; Long-Term Disability
</p></li><li><p>Generous PTO (including paid time to volunteer!)
</p></li><li><p>Up to 9.5% 401(k) employer contribution
</p></li><li><p>Mental health support
</p></li><li><p>Career advancement opportunities
</p></li><li><p>Student loan repayment options
</p></li><li><p>Tuition reimbursement
</p></li><li><p>Flexible work environments
</p></li></ul><p></p><h3 class="jobSectionHeader"><b><i>*All the benefits listed above are subject to the terms of their individual Plans </i></b><b>.
</b></h3><p></p><p>And that&rsquo;s just the beginning&hellip;
</p><p></p><p>With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you&rsquo;re directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today!
</p><p></p><h2 class="jobSectionHeader"><b>General Summary:
</b></h2>Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, proactively provide support and partnership to manager and performing routine administrative services for manager and staff. May also coordinate, train and mentor other administrative staff.
<p></p><p><b>Principal Duties and Responsibilities </b>:
</p><ul><li>Proactively manages their managers&rsquo; time, travel, and expenses. Understands what is going on in the organization in order to anticipate needs. May also support the same for manager&rsquo;s direct reports.
</li><li>Act as liaison/represent manager with the Board, customers and others.
</li><li>Manages internal and external communications from and through the manager&rsquo;s office.
</li><li>Provide data and information in preparation for meetings and to keep manager apprised of business issues. May require assembling reports containing data from several sources as well as taking concepts and creating exhibits that include research and analysis for a variety of presentations to internal and external audiences.
</li><li>Manage special projects as assigned, could include: coordinating projects, status updates, coordinating communications, as well as SharePoint/database management.
</li><li>Partner with manager on preparation of annual budget planning and preparation with ongoing tracking and forecasting review, and research of issues/discrepancies. Reach out to appropriate individuals to gather information that explains variances and issues. Make recommendations for resolution of issues. May authorize payments for various expenses for department.
</li></ul><ul><li>Provides support to manager at performance management, compensation and talent planning. Manage confidential information and know when and what to provide to direct reports. Understand timeline and ensure the manager is well prepared.
</li></ul><ul><li>Serves as a resource for manager&rsquo;s direct reports to ensure resolution of issues and effective, efficient use of managers&rsquo; time. This includes screening of phone calls, voicemail, correspondence, and other materials and requests directed to the manager&rsquo;s attention.
</li><li>Performs other duties as assigned.
</li></ul><p></p><p><b>Job Specifications
</b></p><ul><li>High school diploma or Associates/Bachelor&rsquo;s degree
</li></ul><ul><li>6+ years of administrative assistant experience
</li><li>Demonstrates in-depth PC skills (Word, Excel, Power Point, and Outlook) and an overall aptitude for technology and internet research skills
</li><li>Excellent written/verbal communication skills and ability to clearly articulate information
</li><li>Ability to develop strong partnerships with all levels of internal management and staff, as well as outside customers and vendors
</li><li>Strong customer service skills that exhibit the highest ethical standards at all times
</li><li>Excellent organizational skills and ability to multi-task and handle conflicting/competing priorities with a strong attention to detail
</li><li>High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact
</li><li>Strong presentation and analytical ability to gather data in an organized and efficient manner and produce reports or presentations
</li><li>Demonstrate strong judgment, problem solving and decision-making skills with the ability to juggle multiple and shifting priorities
</li><li>Demonstrated project management abilities
</li></ul><p></p><p>Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide.
</p><p></p><p>Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.
</p><p></p><p>The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience.
</p>$45,600.00-$86,200.00
<p></p><p>Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short &amp; long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans.
</p><p></p><p>Company:
</p>Unum</div>

Senior Legal Administrative Assistant

Pierce Atwood

Trust &amp; Estates Group Legal Administrative Assistant - Portsmouth, NH
<br><div><div><div><div><p>This role supports members of the Trusts and Estates Practice Group in our Portsmouth, NH office.
</p><p><b>Job Responsibilities</b></p>
<ul>
<li>Proofread and edit documents for grammatical, typographical, and spelling errors. Finalize and distribute to clients, attorneys, and staff. Ensure deadlines are anticipated and met.</li>
<li>Receive, screen, and route incoming telephone calls, conference calls, and messages to attorneys, clients, and staff promptly. Assist callers as appropriate in attorney&rsquo;s absence. Refer callers to other attorneys and respond to inquiries when appropriate.</li>
<li>Sort, date stamp, and distribute incoming and outgoing mail promptly upon receipt several times a day. Open and review materials as directed.</li>
<li>Transcribe and edit correspondence, documents, memoranda, and project work in the production of legal documents. Compose routine correspondence for attorney signature.</li>
<li>Coordinate conferences, meetings, and appointments for attorneys and clients including conference room scheduling, meals, beverages, materials preparation, and greeting clients. Coordinate seminar registration and travel arrangements securing air, hotel, and car reservations for attorneys and clients.</li>
<li>Maintain calendar of meetings and business trips, apprising attorney of responsibilities in advance of commitment.</li>
<li>Prepare bills monthly. Edit and finalize bills to ensure accuracy.</li>
<li>Coordinate preliminary conflict checks through the automated system to ensure attorney and firm ability to represent potential client.</li>
<li>Set up, organize, and maintain firm files. Read and review material to be filed, file documents in proper files, and retrieve documents and files when requested.</li>
<li>Perform a variety of administrative functions including processing new matter reports, preparing expense reports, tracking CLE credits, etc.</li>
<li>Work collaboratively with others across the firm to meet the needs of attorneys firmwide.</li>
<li>Follow up on requests made by attorneys, paralegals, and clients.</li>
<li>Perform other functions as requested or needed.</li>
</ul>
<p><b>Knowledge, Skills and Abilities Required</b></p>
<ul>
<li>Ability to demonstrate a high degree of professionalism and interpersonal skills including maintaining positive contact with clients, attorneys, and co-workers.</li>
<li>2+ years prior experience in estate planning and administration.</li>
<li>Bachelor&rsquo;s degree preferred.</li>
<li>Demonstrated ability to be a team player. A can-do attitude.</li>
<li>Strong problem-solving skills.</li>
<li>Strong technical aptitude. Intermediate Microsoft Word skills required. Advanced Microsoft Word skills preferred. Proficiency with Microsoft Excel, PowerPoint, and databases.</li>
<li>Excellent written and oral communication skills.</li>
<li>Ability to pay close attention to detail to ensure the highest quality work product for the client.</li>
<li>Strong multitasking skills. Ability to organize and prioritize numerous tasks and complete them under time constraints.</li>
</ul>
<p>To apply, please submit your cover letter and resume to Maria Gaetani at mgaetani@pierceatwood.com</p></div></div></div></div>

Trust & Estates Group Legal Administrative Assistant

Clark Hill PLC

<div><div>Clark Hill PLC seeks an experienced full-time Legal Administrative Assistant in its Birmingham Office. A minimum of 3-5 years of Legal Administrative experience and the ability to work in a team environment is required. Experience supporting corporate, real estate and/or estate planning attorneys is preferred. This position reports to the Office Manager, as well as to assigned attorneys, and is responsible for, among other activities, (i) providing the requisite legal secretarial and administrative support/clerical needs of assigned attorneys; (ii) preparing letters, memos, and other documentation, as required; (iii) entering client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters; (iv) preparing and filing probate pleadings with the appropriate court system and docketing dates into a central docketing system, as needed; (v) making travel arrangements and preparing expense reimbursement documentation; (vi) answering the phones of assigned attorneys; and (vii) entering attorney time. As a Legal Administrative Assistant, candidates must be able to (i) assist attorneys in drafting and finalizing transaction documents and closing binders; (ii) liaise with clients, lenders, title companies and other parties involved to ensure timely closings; (iii) maintain organized and accessible transactional files for future reference. While this position will assist attorneys in the Corporate, Real Estate or Estate Planning areas, the successful candidate must be willing and able to help attorneys, legal assistants, and others in other areas of practice.</div>
<div></div><div>The successful candidate will have excellent computer skills utilizing all aspects of Office 365 and will have excellent attention to detail with superb proofreading skills. Candidates must be able to prioritize and manage a high-volume and diverse workload and thus must be able to handle multiple tasks at one time with exceptional organizational skills. A team player, the Legal Administrative Assistant must be able to absorb information quickly and adapt to change. Sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and others is a must. Certified Legal Secretary designation is a plus.</div>
<div></div><div><div><b>Essential Job Functions:</b></div>
<div></div><ul><li>Provide legal secretarial and administrative (clerical) support to assigned attorneys.</li></ul>
<ul><li>Prepare letters, memos, and other documentation as required.</li></ul>
<ul><li>File documents (electronically or otherwise) with the appropriate agencies.</li></ul>
<ul><li>Docket dates into a central docketing system.</li></ul>
<ul><li>Make travel arrangements.</li></ul>
<ul><li>Prepare expense reimbursement documentation.</li></ul>
<ul><li>Provide documentation, as required, to clients, opposing counsel, and others.</li></ul>
<ul><li>Enter conflict information into the system to run conflict checks for new clients and prepare supporting</li></ul>
 <div>documentation</div>
<ul><li>Maintain an appropriate filing system for all attorney and client work.</li></ul>
<ul><li>Answer incoming phone calls for assigned attorneys and legal assistants unless otherwise directed.</li></ul>
<ul><li>Enter attorney time.</li></ul>
<ul><li>Perform other duties or tasks as assigned or requested (as needed) by the Office Manager, attorneys, or legal</li></ul>
 <div>assistants.</div>
<div></div><div><b>Minimum Requirements:</b></div>
<div> </div><ul><li>A minimum of 3-5 years of legal administrative assistant experience.</li></ul>
<ul><li>Excellent computer skills utilizing MS Word, Outlook, and related MS software.</li></ul>
<ul><li>Excellent attention to detail and proofreading skills.</li></ul>
<ul><li>Ability to handle multiple tasks at one time.</li></ul>
<ul><li>Excellent prioritization skills and the ability to manage a high-volume and diverse workload for multiple</li></ul>
 <div>people.</div>
<ul><li>Excellent organizational skills.</li></ul>
<ul><li>Must be self-motivated.</li></ul>
<ul><li>Must be a self-starter.</li></ul>
<ul><li>Must be able to work as part of a team.</li></ul>
<ul><li>Ability to absorb information quickly and adapt to change.</li></ul>
<ul><li>Ability to exercise sound judgment and business acumen when interacting with clients, potential clients,</li></ul>
 <div>guests of the firm, co-workers, and others.</div>
<ul><li>Excellent communication skills, both verbal and written.</li></ul>
<ul><li> High School diploma or GED equivalent required.</li></ul>
<ul><li>Designation as a Certified Legal Secretary is a plus.</li></ul>
</div><div></div><div>The salary range at the time of posting is $55,000-$65,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, an employee assistance program, and a hybrid work schedule after completing a probationary period. .
</div><div></div><div>Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.</div>
<div></div><div>Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.</div></div><div></div>

Legal Administrative Assistant - Corporate/Real Estate

Law Office of Lorri K. Fishman

<p>Seeking a very responsible bilingual conscientious Full-Time Legal Administrative Assistant to join a SOLO Family Law Practice in an in-person capacity. Bilingual preferred, in search of someone bright, proactive, and motivated&mdash;a true self-starter! You'll need to be smart, adept at problem-solving, and possess strong organizational abilities (the attorney has no organizational skills sadly!). This role presents an outstanding chance to broaden your understanding of legal processes and foster professional growth. The ideal candidate should be extremely organized, personable, confident in client interactions, and possess previous experience in a law firm, preferably within family law. Proficiency in computer operations is a must, including Word, Microsoft Office, and Adobe. Familiarity with e-filing portals and CMS is advantageous but not mandatory. As this is a small office setting, independence is crucial. Immediate availability is preferred. Kindly refrain from applying without reviewing the starting salary, which will be commensurate with experience. This opportunity is tailored for the right candidate and is ready for an immediate start in this easy going office in downtown Fort. Lauderdale.</p><p>Responsibilities<br/>- Assist attorneys in preparing legal documents such as briefs, pleadings, and contracts.<br/>- Conduct legal research at times<br/>- Manage and organize case files, ensuring all documents are up-to-date.<br/>- Support attorneys in court by preparing exhibits and other materials.<br/>- Utilize strong writing skills to draft correspondence and legal documents.<br/>- Maintain confidentiality and adhere to ethical standards in all tasks.</p><p>VERY hands on and eager to start!</p><p>Job Type: Full-time</p><p>Pay: $18.00 - $21.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Free parking</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Legal Administrative Assistant Office Manager/Bilingual - Family Law Firm

Ludwig Law Firm

<p><b>Legal Assistant / Secretary / Paralegal / Administrative Assistant</b><br/>Downtown Little Rock, Arkansas<br/>Full-Time | Monday&ndash;Friday | 8:00 a.m.&ndash;5:00 p.m.</p><p>Our downtown Little Rock law office is seeking a motivated and highly organized individual to immediately fill a full-time position as a Legal Assistant / Secretary / Paralegal / Administrative Assistant.</p><p><b>Ideal candidates will possess:</b></p><ul><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication abilities</li><li>An educational background in English or a related field</li><li>Prior experience in the medical field and/or previous experience as a legal secretary or administrative assistant</li><li>Attention to detail and the ability to manage multiple tasks in a fast-paced environment</li></ul><p>This is a full-time position, Monday through Friday, 8:00 a.m. to 5:00 p.m.</p><p><b>Salary is commensurate with experience.</b></p><p>Interested applicants should submit a resume and references for consideration.</p><p>Work Location: In person</p>

Legal Assistant

Search 9033+ Legal administrative assistant jobs near you this February. New roles added regularly across leading industries. Apply today.