legal administrative assistant

Ford Agency

<div></div><div><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
</div><div><div><div>Posted October 30, 2025
</div><div>Compensation Starting at $74,000 annually
</div><div>LocationWashington D.C.</div>
<div>Job Type Direct Hire
</div><div>Industry Legal
</div></div></div><div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<div>The Ford Agency is actively recruiting for a professional Legal Administrative Assistant to join a large global law firm in their DC office. The Legal Administrative Assistant will support attorneys and work collaboratively with a team of legal administrative assistants to ensure that the attorneys are receiving top notch support! If you have at least 3 years of legal administrative assistant experience in a law firm and are looking to join a top law firm, this could be an excellent role for you!<br>
<br>
Responsibilities Include:
<ul><li>Collaborate with team of LAAs to ensure that assignments are being handled</li>
<li>Schedule client meetings and register Firm guests with the appropriate teams</li>
<li>Coordinate domestic and international travel for attorneys</li>
<li>Draft and proofread correspondence and other documents</li>
<li>Utilize iManage to manage shared documents</li>
<li>Assist with other tasks and projects as needed</li>
</ul>Qualifications Include:
<ul><li>3+ years of legal administrative experience</li>
<li>Professional communication skills</li>
<li>Ability to multitask in a fast-paced environment</li>
<li>Proficient with Microsoft 365</li>
<li>Experience with InTapp, iManage, and Chrome River preferred</li>
</ul>
<br>
<b>Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation.</b><br>
<br>
<i>The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients.</i></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>We </b><b>listen, ask </b><b>key questions, and </b><b>refine</b><b> the process</b></h2><p><br>
Our refined process has led our team to consistent success in recruiting for the area&rsquo;s discerning business market.</p><p>
We ensure our clients&rsquo; priorities, role requirements, company culture, and objectives are taken into consideration for every search. We have an extensive pool of talent to quickly identify strong candidates for your open positions, taking the burden of time and energy off your shoulders.
</p><p>We do the same for candidates, actively listening to career desires and goals during each interview, and presenting realistic options and timelines for employment.</p><p>
Clients and candidates alike find our recruiting services refreshing and reliable.</p></div></div></div>

Legal Administrative Assistant

Capstone Search Partners

<div><div>The Opportunity: Legal Administrative Assistant</div><div>
Email resumes to: Hayley.christina@capstonesp.com
</div><div></div><div>***LAW FIRM BACKGROUND REQUIRED***
</div><div></div><div><b><i>Job Summary
</i></b></div><div><div>Join One of Pennsylvania&rsquo;s Premier Law Firms with a Mission-Driven Focus! Are you organized, resourceful, and ready to make a real impact? One of Pennsylvania&rsquo;s most prominent and purpose-driven law firms is seeking a Legal Administrative Assistant to support our Litigation team. If you're looking for meaningful work at a firm that stands for justice and serves the greater good, we want to hear from you.
</div><div></div><div><div><b><i>You&rsquo;ll be the backbone of several litigation attorneys, ensuring their cases run smoothly and deadlines are never missed.
</i></b></div><ul><li>Managing litigation calendars, tracking court dates, filing deadlines, and appointments.
</li><li>Drafting correspondence, assembling documents, and organizing case files.
</li><li>Preparing materials for trials, hearings, and depositions &mdash; from exhibits to trial binders.
</li><li>Handling court filings (electronic and hard copy) and coordinating service of legal documents.
</li><li>Fielding internal inquiries and directing requests to the appropriate team members.
</li><li>Supporting billing processes and maintaining organized records for timekeeping and expenses.
</li><li>Scheduling meetings, managing attorney calendars, and coordinating travel arrangements.
</li><li>Keeping digital and physical files meticulously organized for quick access.
</li><li>Taking on special projects and other administrative tasks as needed.
</li></ul><div><b><i>Desired Qualifications
</i></b></div><div><ul><li>A Bachelor&rsquo;s degree is preferred.
</li><li>2+ years of administrative experience, ideally in a legal or litigation environment.
</li><li>Confidence working with attorneys and administrative staff across all levels.
</li><li>Outstanding organizational and communication skills.
</li><li>Strong attention to detail and a proactive mindset.
</li><li>Proficiency with Microsoft Office, especially Outlook, Word, and Excel.
</li><li>Ability to juggle tasks, meet tight deadlines, and stay calm under pressure.
</li><li>Sound judgment and the ability to handle confidential matters discreetly.
</li><li>Team-oriented attitude with a willingness to pitch in wherever needed.</li></ul></div></div></div></div>

Phillips Lytle LLP

<div><h3 class="jobSectionHeader"><b>Job Summary</b></h3><p>
The Legal Administrative Assistant, (based out of our NYC office), supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys and paralegals, performing complex and specialized administrative clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment.</p><h3 class="jobSectionHeader"><b>
Essential Duties and Responsibilities</b></h3><ul><li>
Under attorney direction, prepare and organize opening or closing of Matters.</li><li>
Prepares and processes New Matter Intake forms.
</li><li>Prepares documents for e-filing as required. Responsible to accurately transcribe legal documents and materials.
</li><li>Prepare, revise, and process correspondence and memoranda as well as complex legal documents according to the requirements set by the relevant Practice Group.
</li><li>Maintains paper and electronic files in compliance with the Firm&rsquo;s policies.
</li><li>Coordinates lengthy and complex document preparation with the appropriate support departments, as needed. Ensures that all attachments, exhibits and enclosures are included.
</li><li>Reviews and routes incoming mail and faxes. Prepares and processes outgoing mail, arranging for faxing, specialized mail or messenger services as required.
</li><li>Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Prepares daily time entries for assigned attorneys and paralegals and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Coordinates client billing matters with the billing staff in the Accounting Department as needed.</li><li>
Receives and screens phone calls and takes messages as required. Receives and directs clients and visitors. Schedules meetings and arranges for conference rooms and meals.</li><li>
Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports.
</li><li>Uphold the firm&rsquo;s reputation as the premier source for sophisticated legal counsel by delivering superior outcomes, service, and value to every client and matter.</li><li>
Performs other duties as assigned</li></ul><h3 class="jobSectionHeader"><b>
Qualifications and Requirements</b></h3><ul><li>
High school diploma required; at least two years of college preferred.</li><li>
At least two (2) years of experience as a Legal Administrative Assistant is preferred; prior experience in the assigned practice area(s) is desirable.</li></ul><h3 class="jobSectionHeader"><b>
Knowledge, Skills and Abilities</b></h3><ul><li>
Demonstrated knowledge of legal terminology, legal documents, and legal processes in the assigned practice area(s).</li><li>
Accurate typing at a net speed of at least 60 words per minute preferred.</li><li>
Highly proficient in using MS Word and Outlook; computer skills sufficient to become proficient in the various computer applications used by Legal Administrative Assistants, such as time entry, billing, document management, etc.</li><li>
Excellent communication skills, both written and oral; solid command of the English language; demonstrated understanding of correct grammar, spelling and punctuation; excellent proofreading skills.</li><li>
Strong interpersonal skills; ability to work effectively, cooperatively and proactively within a team environment.</li><li>
Strong time management skills and the ability to work under pressure in a fast-paced environment; ability to coordinate multiple tasks concurrently and to meet deadlines.</li><li>
Strong organizational skills, basic math skills, and attention to detail.</li><li>
Initiative, flexibility, resiliency, and a willingness to adapt to change.</li></ul></div>

Tydings & Rosenberg LLP

<p>Tydings is seeking a legal administrative assistant with 2-3 years of experience to provide administrative support to the firm&rsquo;s business department. The ideal candidate will have strong computer and organizational skills, excellent written, verbal, and interpersonal skills, attention to detail, and the ability to prioritize and effectively manage multiple projects. Must be able to work independently and as a team player. Experience with Microsoft Word, Excel, and pdfDocs required.</p><p>Job Type: Full-time</p><p>Pay: $60,000.00 - $70,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Mercury Insurance Company

<div><h2 class="jobSectionHeader"><b>Overview
</b></h2><div><div><div><p>Join an amazing team that is consistently recognized for our achievements and culture, including our most recent Forbes award of being one of America's Best Midsize Employers for 2025!</p><p></p><p><br>
The ideal candidate will reside within 30 miles of West Covina, CA or Brea, CA. This is a remote role but does require close proximity to one of our offices for training and occasional office hours.</p><p></p><p><b><br>
Position Summary:</b></p><p></p><p><br>
The Admin Assistant is part of Mercury&rsquo;s In-House Legal Department. Must be detail-orientated with strong organizational and time management skills to proactively assist with the smooth operation of our legal team, supporting attorneys and legal professionals in managing legal files, reporting and administrative coordination. Some responsibilities include open, maintain and close legal files in accordance with departmental procedures, preparing and distributing accurate monthly reports to legal team members and executive leadership, extensive data entry, work closely with fellow admin and legal team members to ensure timely and efficient support across the department and assist with special projects and administrative tasks as directed by legal leadership. Strong attention to detail, commitment to data accuracy, proficiency in Microsoft Office Suite and case management system is essential in this role.</p><p></p><p><br>
Under general supervision, the primary job function of the Administrative Assistant is to work independently and collaboratively in a fast-paced environment to provide administrative support across the legal department.</p><p></p><p><br>
An in-person interview may be required during the hiring process.</p>
</div></div></div><h2 class="jobSectionHeader"><b>Responsibilities
</b></h2><div><div><div><p>Essential Job Functions:</p><ul><li>
Shares support of the department and its vendors for clerical activities such as facilities and desktop changes, security access to systems and buildings, team member onboarding, and meeting coordination, including off-site events.</li><li>
Processes, records, and maintains documents and files per departmental and Company requirements.</li><li>
Maintains management&rsquo;s calendars and support their daily work schedule.</li><li>
Arranges travel plans and reservations for staff, including expense tracking, reporting, mileage, and travel profiles.</li><li>
Answers and transcribes calls to department staff from internal and external business management.</li><li>
Responds to and resolves external and internal customer inquiries, complaints, and related issues.</li></ul>
</div></div></div><h2 class="jobSectionHeader"><b>Qualifications
</b></h2><div><div><div><p>Education:<br>
<br>
Completion of a high school diploma or equivalent (G.E.D) and may include specialized or vocational coursework.<br>
Bachelor&rsquo;s degree preferred.
<br>
<br>
Minimum of one (1) year working experience in an administrative role for a large or mid-size company.
<br>
Working experience using common office equipment, i.e. printer, scanner, fax machine, etc.
<br>
Prior work experience in an insurance environment preferred.<br>
<br>
<br>
<br>
</p></div></div></div><h2 class="jobSectionHeader"><b>About the Company
</b></h2><div><div><div><div><b><i>Why choose a career at Mercury?</i></b></div><div>
At Mercury, we have been guided by our purpose to help people reduce risk and overcome unexpected events for more than 60 years. We are one team with a common goal to help others. Everyone needs insurance and we can&rsquo;t imagine a world without it.</div><div>
Our team will encourage you to grow, make time to have fun, and work together to make great things happen. We embrace the strengths and values of each team member. We believe in having diverse perspectives where everyone is included, to serve customers from all walks of life.</div><div>
We care about our people, and we mean it. We reward our talented professionals with a competitive salary, bonus potential, and a variety of benefits to help our team members reach their health, retirement, and professional goals.</div><div></div><div><br>
Learn more about us here: https://www.mercuryinsurance.com/about/careers</div><div></div><div><br>
#LI-JV1</div>
</div></div></div><h2 class="jobSectionHeader"><b>Perks and Benefits
</b></h2><div><div><div><div><b><i>We offer many great benefits, including:</i></b></div><ul><li>
Competitive compensation</li><li>
Flexibility to work from anywhere in the United States for most positions</li><li>
Paid time off (vacation time, sick time, 9 paid Company holidays, volunteer hours)</li><li>
Incentive bonus programs (potential for holiday bonus, referral bonus, and performance-based bonus)</li><li>
Medical, dental, vision, life, and pet insurance</li><li>
401 (k) retirement savings plan with company match</li><li>
Engaging work environment</li><li>
Promotional opportunities</li><li>
Education assistance</li><li>
Professional and personal development opportunities</li><li>
Company recognition program</li><li>
Health and wellbeing resources, including free mental wellbeing therapy/coaching sessions, child and eldercare resources, and more</li></ul><div>
Mercury Insurance is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, or local law.</div>
</div></div></div><h2 class="jobSectionHeader"><b>Pay Range
</b></h2><div><div><div>USD $39,531.00 - USD $69,051.00 /Yr.</div></div></div></div>

Cranfill Sumner LLP

<div><p>Cranfill Sumner LLP is seeking a Legal Administrative Assistant to join our team!</p><p>
</p><p>The Legal Administrative Assistant enhances attorney effectiveness by providing information and administrative support, as well as representation of the attorney to clients and others. Litigation experience and ability to thrive in a fast-paced environment is required.
</p><h3 class="jobSectionHeader"><b>EXPECTATIONS:</b><b>
</b></h3><ul><li>Regular attendance 5 days per week consistently on time (unless pre-approved or modified schedule)</li><li>
Accuracy of work product</li><li>
Ability to meet deadlines and produce rush projects as assigned</li></ul><h3 class="jobSectionHeader"><b>
ESSENTIAL FUNCTIONS:</b><b>
</b></h3><p>The Legal Administrative Assistant position may require some or all of the following duties:</p><ul><li>
Set up new files; including preparing conflict worksheet upon receipt of new case, typing labels and separating file contents into sub-files;</li><li>
Possible preparation of non-billable medical record indexes and/or chronologies per attorney preference;</li><li>
General file maintenance and management, with focus on creating systems to help identify location of documents and what documents have been received and/or produced;</li><li>
Filing of general correspondence, e-mails and/or other legal documents;</li><li>
Preparation and editing of general correspondence, pleadings and/or discovery documents from attorney dictation, with same day turnaround time desirable; otherwise, next day turnaround time;</li><li>
Drafting form or enclosure letters to court personnel, opposing counsel, employer, etc.</li><li>
Related copying, scanning, faxing, etc.;</li><li>
Preparation of documents for filing with Industrial Commission or Courthouse; sending filed copies to proper parties;</li><li>
Field and handle phone calls that may come in for attorney in his absence;</li><li>
Review and processing of incoming and outgoing attorney mail; scanning and saving to Net Docs;</li><li>
Possible scheduling of mediations, depositions, etc., and calendaring of same; (Litigation)</li><li>
Preparation of materials for meetings, hearings, depositions and discovery production;</li><li>
Submit all invoices to accounting/billing;</li><li>
Request checks for any filing fees or other court expenses;</li><li>
Schedule depositions, mediations, initial meetings with clients;</li><li>
Order court reporters and reserve conference rooms for depositions and mediations;</li><li>
Preparing closed files for offsite storage; and coordinate with the finance department to close in our system and final bill;</li><li>
Any other related tasks that may be assigned by Management or Supervising Attorneys</li></ul><h3 class="jobSectionHeader"><b>
KNOWLEDGE/SKILLS/ABILITIES</b><b>:</b></h3><ul><li>
Must be proficient in Microsoft Word and Microsoft Office Suite;</li><li>
Minimum typing speed of 70 wpm</li><li>
Knowledge of NetDocuments (Document Management Software), and Elite helpful</li><li>
Ability to provide administrative support for three or more attorneys</li><li>
Ability to complete tasks assigned in a timely fashion</li><li>
Ability to manage/meet deadlines</li><li>
Must be flexible and detail oriented</li><li>
Excellent interpersonal skills</li><li>
Excellent verbal and written communication skills required</li><li>
Ability to work under pressure and handle conflicting priorities</li><li>
Ability to maintain confidential information</li><li>
Ability to work independently, or as part of a team, using initiative in all aspects of assignments</li><li>
Excellent time management skills</li><li>
Strong organizational skills and attention to detail</li><li>
Keen observation skills</li></ul></div>

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