legal administrative secretary

Consumer Attorneys

<p><b>Job Description:</b></p><p><b>Legal Administrative Assistant / Secretary </b></p><p><b>Consumer Attorneys, PLLC &ndash; Kew Gardens Hills, NY</b></p><p><b>Full-Time or Part-Time | In-Person | Immediate Start</b></p><p><b>Overview:</b></p><p>Consumer Attorneys PLLC is seeking a reliable, organized, and detail-oriented Legal Administrative Assistant / Secretary to support daily operations. This is a hybrid role combining responsibilities traditionally handled by a legal secretary and executive assistant. The ideal candidate is proactive, trustworthy, and comfortable handling a wide range of administrative tasks that keep a busy legal office running smoothly.</p><p><b>Key Responsibilities:</b></p><ul><li>Scan incoming mail and client documents and distribute them to appropriate attorneys or staff</li><li>Prepare and send outgoing mail, including client checks, invoice payments, and courtesy copies to courts</li><li>Maintain and organize the firm&rsquo;s physical and electronic filing systems</li><li>Print documents for attorneys as requested</li><li>Scan and deposit settlement checks at the bank as needed</li><li>Answer incoming calls on the firm&rsquo;s main/work line professionally and courteously</li><li>Greet visitors and answer the door when clients or deliveries arrive</li><li>Order and maintain office supplies, food, and beverages</li><li>Assist with basic HR-related tasks (e.g., onboarding paperwork, records, or scheduling), as needed</li><li>Handle miscellaneous administrative tasks and special projects as they arise</li></ul><p><b>Qualifications:</b></p><ul><li>Prior experience in a law firm or professional office setting is preferred but not required</li><li>Strong organizational skills and attention to detail</li><li>Ability to multitask and manage competing priorities</li><li>Professional phone and interpersonal communication skills</li><li>Proficiency with basic office technology (scanners, printers, email, document management systems)</li><li>Trustworthy and discreet when handling confidential information</li><li>Self-starter mindset with the ability to anticipate office needs</li></ul><p><b>What We Offer:</b></p><ul><li>A collaborative and professional work environment</li><li>Opportunity to grow with the firm and take on expanded responsibilities</li><li>Starting wage of $22/hr.</li></ul><p><b>If interested, please apply here or send your resume to agadayev@consumerattorneys.com.</b></p><p>Job Type: Full-time</p><p>Pay: From $22.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Any additional information?</li><li>Are you seeking a full-time or part-time position? If part-time, please include availability.</li></ul><p>Work Location: In person</p>

Legal Administrative Assistant / Secretary

State of Tennessee

<div><p><b>Executive Service</b>
</p><h2 class="jobSectionHeader"><b>Administrative Secretary - Consumer Advocate Division</b></h2><h3 class="jobSectionHeader"><b>
Office of the TN Attorney General and Reporter</b></h3><h3 class="jobSectionHeader"><b>
Consumer Advocate Division</b></h3><h3 class="jobSectionHeader"><b>
Nashville, TN</b></h3><h3 class="jobSectionHeader"><b>
Closing Date: 01/06/2025</b></h3><h3 class="jobSectionHeader"><b>
Salary Range: $50,000 to $60,000</b></h3><p><br>
</p><br>
<p>Our employees can have 2 remote workdays each week after they have completed six months of employment.<br>
This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.</p><p><b>
Who we are and what we do:</b></p><p>
The Tennessee Attorney General and Reporter represents all State officials, employees, agencies, departments, boards, and commissions in matters arising from their public duties. Such representation includes litigation, transactional assistance, and general legal advice to a wide variety of State entities. The Attorney General's Office employs approximately 200 attorneys organized into 21 legal divisions within 6 sections.</p><p>
The Consumer Advocate Division (CA) was created by the Tennessee Legislature to represent consumer interests when a utility wants to raise rates or consumers have service problems. Examples of privately owned utilities, also known as investor-owned utilities, are: Piedmont Natural Gas in Nashville; Atmos Energy Corporation in Williamson, Rutherford, and other counties; Chattanooga Gas Company; Tennessee-American Water Company in Chattanooga; and Kingsport Electric. Privately owned utilities also include several water and wastewater utilities such as Tennessee Wastewater and Limestone.</p><p>
The Consumer Advocate does not handle cases involving utility companies run by city or county governments or any co-ops or homeowners associations. Most of our cases are at the Tennessee Public Utility Commission, also known as TPUC.</p><p><b>
Key Responsibilities:</b></p><p><i>
The duties and responsibilities of the CA legal secretary include, but are not limited to, the following:</i></p><ul><li>
Formatting and finalizing letters and documents for:<ul><li>
approval and use by attorneys; and</li><li>
filing documents with TPUC on behalf of division attorneys and experts;</li></ul></li><li>
Processing confidential and sensitive legal documentation and correspondence;</li><li>
Maintaining calendars;</li><li>
Processing travel requests and reimbursements;</li><li>
Tracking annual expenditures;</li><li>
Maintaining expert contracts and processing monthly invoices;</li><li>
Scheduling appointments and meetings;</li><li>
Sorting incoming documents and directing them to the appropriate person;
</li><li>Maintaining division records and files in the Office's electronic document-management system;
</li><li>Maintaining the Division SharePoint page; and</li><li>
Performing other duties as assigned.</li></ul><p><b>
Minimum Qualifications:</b></p><ul><li>
High school diploma or GED
</li><li>At least two years of administrative experience</li></ul><p>
</p><p><i>Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.</i></p></div>

ADMINISTRATIVE SECRETARY - 74007

Prosecuting Attorneys Association of Michigan

<p></p><div><div><p>Position Information</p>
<p><b>
Agency Level:</b> State</p>
<p><b>
Agency:</b> Attorney General&rsquo;s Office</p>
<p><b>
Job Title:</b> Legal Secretary 7-9</p>
<p><b>
Job Reference/ID Number:</b> 1101-25-080</p>
<p><b>
Work Location:</b> Various, MI</p>
<p><b>
Department:</b> Financial Crimes Division</p>
<p><b>
Salary: </b>$23.22 &ndash; $32.20 Hourly</p>
<p><b>
Position:</b> Full-Time</p>
<p><b>
Posting Date:</b> 12/17/2025</p>
<p><b>
Application Deadline:</b> 01/04/2026</p>
<p>
Job Description</p>
<p><b>
Job Overview:</b></p>
<p>
This position provides experienced legal secretary services to litigation attorneys in the Financial Crimes Division&rsquo;s Child Support Unit in the Department of Attorney General.</p>
<p><b>
Responsibilities and Duties:</b></p>
<p>
This position requires considerable knowledge and expertise to proficiently prepare and finalize legal pleadings for filing with the various state and federal courts. This position also performs a wide variety of other legal secretarial duties, including coordinating attorney schedules for attendance at court hearings for a high-volume caseload, and communicating efficiently and courteously with defense attorneys, victims, and witnesses on the phone and via email.</p>
<p><b>
Minimum Qualifications:</b></p>
<p>
Education<br>
 Educational level typically acquired through completion of high school.</p>
<p>
Experience<br>
 Legal Secretary 7<br>
 Two years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including one year equivalent to 6-level administrative support experience.</p>
<p>
Legal Secretary E8<br>
 Three years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including one year involving legal secretarial practices equivalent to a Legal Secretary 7.</p>
<p>
Legal Secretary 9<br>
 Four years of office experience involving administrative support practices, including two years involving legal secretarial practices equivalent to a Legal Secretary 7 or one year equivalent to a Legal SecretaryE8.</p>
<p><b>
Application Instructions:</b></p>
<p>
Please attach a cover letter, resume, and official college transcripts (if applicable) to your application.
</p><p>Please note: Applicants may be screened out for failure to attach the required resume, cover letter and transcripts to their application.</p>
<p><b>
Apply Here:</b> https://www.governmentjobs.com/careers/michigan/jobs/5174148/legal-secretary-7-9-financial-crimes-division?department%5B0%5D=Attorney%20General&amp;sort=PostingDate%7CDescending&amp;pagetype=jobOpportunitiesJobs</p>
<p><b>
Additional Information:</b></p>
<p>
Accommodations<br>
 If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator (Download PDF reader) for the agency that posted this position vacancy.</p></div></div>

Legal Secretary 7-9 – Attorney General’s Office

Illinois Attorney General

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$51,960.00 - $67,176.00 Annually</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Chicago, IL</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Full-Time</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>25-51</div>
</div></div></div><div><div><div><div><b>Administration</b></div>
</div><div><div>Deputy Chief - Administration</div>
</div></div><div><div><div><b>Bureau</b></div>
</div><div><div>Crim Pros/Trials Asst.</div>
</div></div></div><div><div><div><div><b>Opening Date</b></div>
</div><div><div>12/30/2025</div></div></div></div></div>
<br><div><div><div><div><div><div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Summary of Duties and Responsibilities</b></h2></div>
<p></p><div><div>Assists a manager in maintaining schedules and appointments; prepares legal memorandums, briefs, pleadings, etc.; maintains bureau records and statistics; organizes and prepares administrative requests for telecommunications, MIS equipment, supplies, etc.; and assists manager in administrative duties. Organizes work by screening mail, maintains calendars of events; and filing information. Arranges meetings, conference locations, and travel arrangements; responds to routing requests according to established procedures. Produces information by typing, transcribing, formatting, and editing documents; gathering, sorting, compiling information for bureau reports. Answers telephones and responds to caller inquiries; screens and summarizes inquiries which need manager response; greets and directs visitors; proofreads and checks accuracy of information; and requests additional reports or data from internal or external sources. Contributes to the team effort by accomplishing related results in a cooperative and collaborative manner.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><div>Requires knowledge, skill and mental development equivalent to the completion of high school and 4 years of progressively responsible clerical experience in a legal setting. Requires a thorough knowledge of Business English, legal terminology, format and legal filing requirements. Attendance is an essential function of this position. Ability to maintain satisfactory working relationships with other employees and the general public required.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<div><p>Position requires in office attendance.</p></div>
</div></div></div><div><div><div><div><b>Employer</b></div>
<div>Illinois Attorney General (IL)</div>
</div></div><div><div><div><b>Address</b></div>
<div><p>500 S. 2nd St.<br>
<br>
Springfield, Illinois, 62701
</p></div></div></div><div><div><div><b>Phone</b></div>
<div>217-524-9075
<br>
312-814-5698
</div></div></div><div><div><div><b>Website</b></div>
<div>https://www.illinoisattorneygeneral.gov/Careers/</div></div></div></div></div></div></div></div></div></div></div></div></div><div></div>
<br><div></div><div><div><div><p>We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.<br>
<br>
Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.</p><p>As an employee of the Illinois Attorney General's Office, you'll have access to many great benefits. Join the legal team responsible for protecting the public interest of the state and the people of Illinois!</p><ul> <li>Health and Dental insurance along with free Vision insurance* </li><li>Pension Benefits through the State Employees'; Retirement System </li><li>Deferred Compensation: supplemental retirement savings program-457k </li><li>Commuter Savings Program: pre-tax transportation program </li><li>Flexible Spending: Medical and Dependent pre-tax savings program </li><li>Life insurance benefit: free with option to purchase additional (up to 8 x your annual salary) at low cost. Spouse and child life insurance available </li><li>Disability coverage </li><li>Employee Assistance Program through ComPsych </li><li>Holidays: 13 1/2 paid </li><li>Vacation days: minimum of 12 days, maximum of 27 days, prorated </li><li>Personal days: 4 annually </li><li>Floating Holiday: 1 annually </li><li>Sick days: 1 per month </li><li>For attorneys, office provided Continuing Legal Education </li><li>Semi-monthly payroll</li></ul><ul><li>Health and Dental cost ranges: for single: $120.00 - $321.00 monthly; for family: $293.00 - $68.50 monthly</li></ul><p>For more information on benefits: visit cms.illinois.gov/benefits/stateemployee.html</p></div></div></div><p></p>

Administrative Secretary 25-51

Fragorium LLC

<p><b>Job Summary</b></p><p>We are seeking a highly organized and detail-oriented Legal Secretary (Female) to serve as an Executive Assistant at our Corporate Office in Dubai. The candidate will provide comprehensive administrative, legal, and executive support to the CEO &amp; Managing Director. The role involves preparing legal documents, coordinating executive schedules, managing confidential information, and assisting with contract drafting, review, and documentation, ensuring accuracy and compliance with company policies and applicable laws.</p><p><b>Key Responsibilities</b></p><p><b>1. Executive Support</b></p><ul><li>Manage executive calendars, schedule meetings, and arrange appointments.</li><li>Prepare agendas, minutes, and follow-ups for internal and external meetings.</li><li>Handle email correspondence, communications, and documentation on behalf of management.</li><li>Coordinate travel arrangements, accommodations, and logistics as required.</li></ul><p><b>2. Legal and Administrative Support</b></p><ul><li>Draft, format, and proofread legal documents, letters, memos, and reports.</li><li>Maintain an organized filing system for legal, corporate, and confidential documents.</li><li>Manage document control, tracking versions, approvals, and filing.</li><li>Assist with preparing company legal forms, Power of Attorneys, resolutions, and regulatory submissions.</li><li>Liaise with external law firms, government bodies, and internal departments.</li></ul><p><b>3. Contract Drafting &amp; Review</b></p><ul><li>Review commercial contracts, agreements, NDAs, and legal documents for completeness, accuracy, and compliance.</li><li>Highlight key terms, risks, and required amendments for management&rsquo;s attention.</li><li>Assist in drafting and modifying standard contracts using company templates.</li><li>Track contract status, approvals, and renewals.</li><li>Ensure timely execution, notarization, attestation, and archiving of contracts.</li></ul><p><b>4. Compliance &amp; Coordination</b></p><ul><li>Ensure documents comply with company policies, legal standards, and regulatory requirements.</li><li>Coordinate with HR, Finance, Procurement, and other key departments to support legal and administrative processes.</li><li>Support corporate governance activities, including maintaining company records and licenses.</li></ul><p><b>5. Office &amp; Task Management</b></p><ul><li>Manage confidential information with discretion and professionalism.</li><li>Monitor deadlines and ensure timely follow-up on pending matters.</li><li>Support general office administration when required.</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Law (LLB) or equivalent from a recognized university (UAE attestation is mandatory)</li><li>Minimum 4 to 6 years of experience as a Legal Secretary or Legal Consultant</li><li>Experience in reviewing commercial contracts and legal documentation</li><li>Strong knowledge of legal terminology, documentation, and contract formats</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and document management systems</li><li>Familiarity with UAE legal procedures, notarization, corporate laws and government portals (Dubai Courts, Notary etc.)</li><li>Valid UAE Driving License</li><li>Experience in coordinating with legal departments and external counsel</li><li>High attention to detail and accuracy</li><li>Discretion and ability to handle sensitive and confidential information</li><li>Strong analytical and document-review skills</li><li>Ability to work independently and support senior leadership effectively</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED4,000.00 - AED6,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Legal Secretary/Executive Assistant: 4 years (Preferred)</li></ul><p>Language:</p><ul><li>Arabic (Preferred)</li></ul><p>License/Certification:</p><ul><li>UAE Driving License (Preferred)</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul>

Legal Secretary / Executive Assistant (Contracts)

Putnam County Prosecutor's Office

<p><b>Job Overview</b><br/>We are seeking a highly organized and detail-oriented Administrative Assistant/Legal Secretary to support our legal team. This role involves providing comprehensive administrative and legal support across various practice areas with emphasis on criminal law and procedure as well as family law, and more. The ideal candidate will possess strong legal research skills, proficiency with document management systems including Matrix Electronic File Management system, and excellent communication abilities to ensure the smooth operation of our law office.</p><p><b>Duties</b></p><ul><li>Manage and maintain legal case files using document management systems such as Matrix Electronic File Management system.</li><li>Conduct legal research utilizing LexisNexis, Westlaw, and other research tools to support attorneys&rsquo; case preparation.</li><li>Draft, review, and proofread legal documents including contracts, pleadings, correspondence, and reports with precision.</li><li>Assist with legal case management by organizing documents, tracking deadlines, and coordinating case activities.</li><li>Provide administrative support such as data entry, filing, document review, transcription, and maintaining organized records.</li><li>Schedule appointments, manage calendars, and coordinate meetings for attorneys and clients.</li><li>Handle phone inquiries with professional phone etiquette; communicate effectively with clients and external parties.</li><li>Support litigation processes through document review and preparation for court filings.</li><li>Perform clerical tasks including proofreading documents, managing email correspondence, and maintaining confidentiality.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as a legal secretary or paralegal in a law office setting with familiarity in multiple practice areas such as criminal law and procedure, family law, appellate procedure and government law.</li><li>Strong knowledge of legal research tools including LexisNexis and Westlaw.</li><li>Proficiency in document management systems like Matrix Electronic File Management system or similar platforms.</li><li>Excellent writing skills with the ability to draft clear legal documents; strong proofreading and transcription abilities.</li><li>Exceptional organizational skills with attention to detail; ability to manage multiple priorities efficiently.</li><li>Experience with legal administrative tasks such as filing, data entry, and document review.</li><li>Familiarity with litigation procedures and case management processes.</li><li>Strong interpersonal skills including professional phone etiquette; ability to work independently or as part of a team.</li><li>Paralegal experience or prior legal administrative experience is highly preferred. This position offers an opportunity to work in a dynamic legal environment supporting diverse practice areas while honing your administrative and legal research skills in a professional setting.</li></ul><p>Pay: $20.00 - $24.00 per hour</p><p>Expected hours: 40.0 per week</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Law office: 1 year (Preferred)</li></ul><p>License/Certification:</p><ul><li>Legal Assisting or Paralegal Certificate (Preferred)</li></ul><p>Work Location: In person</p>

Administrative Assistant/Legal Secretary

General Practice Law Firm

<p><b>Overview</b><br/>We are seeking a highly organized and detail-oriented Paralegal/Legal Secretary to join our legal team. This role offers an exciting opportunity to support a diverse range of practice areas, including estate planning, environmental law, immigration law, family law, securities law, and more. The ideal candidate will possess strong research skills, excellent drafting abilities, and proficiency with legal case management systems. This position provides vital administrative support to attorneys and ensures the smooth operation of the law office.</p><p><b>Responsibilities</b></p><ul><li>Prepare and review legal documents such as contracts, pleadings, discovery requests, and correspondence.</li><li>Manage case files and document management systems</li><li>Conduct client interviews and gather pertinent information for case development.</li><li>Draft legal documents with accuracy and attention to detail.</li><li>Organize and maintain case files, ensuring proper filing and data entry in electronic systems.</li><li>Support litigation processes through document review, filing court documents, and managing deadlines.</li><li>Provide administrative support including scheduling appointments, managing calendars, and handling phone inquiries with professionalism.</li><li>Assist with project management tasks related to various practice areas</li><li>Perform clerical duties such as filing, data entry, proofreading and maintaining organized document repositories.</li></ul><p><b>Skills</b></p><ul><li>Proven experience as a paralegal or legal secretary</li><li>Proficiency with legal case management software such as PCLaw and document management systems like iManage.</li><li>Excellent drafting skills for legal documents; ability to proofread meticulously.</li><li>Experience with legal administrative tasks including file management and data entry.</li><li>Exceptional organizational skills with the ability to prioritize multiple tasks efficiently.</li><li>Effective communication skills with professional phone etiquette.</li><li>Ability to handle confidential information discreetly while demonstrating strong attention to detail in document review and legal drafting.</li><li>This role is ideal for a motivated individual seeking to leverage their paralegal experience within a dynamic legal environment that values professionalism and precision.</li></ul><p>Job Type: Full-time</p><p>Pay: $24.00 - $30.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Disability insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

Paralegal/ Legal Secretary

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