legal administrative secretary

Prince George's County Public Schools

<div></div><div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div></div><div></div><div><div><div><div><div><div><div><p><b><br>
Job Title</b></p><div></div><p> Administrative Secretary III</p></div><br>
<br>
<div></div><div><p><b>
Location</b></p></div><br>
<br>
<p></p><div><p><b>
Organization Name</b></p><div></div><p> Organizational Development</p></div><br>
<br>
<div></div><div><p><b>
Department Description</b></p></div><br>
<br>
<p></p><div><div>
 An Administrative Secretary III performs highly responsible secretarial and administrative work. This is important secretarial and administrative work requiring broad knowledge of the operations of the Prince George's County School System, frequent contact with top level officials and the handling of a great variety of matters. Considerable judgment and tact is required in handling the many diverse problems that occur. Improper action might have serious public relations implications or impair the operations of the school system. The work is partially reviewed upon completion but frequently it is impracticable to review all the data compiled, letters composed or records prepared. Supervision may be exercised over a clerical staff.</div></div><br>
<br>
<div></div><div><p><b>
Brief Description</b></p></div><p></p><div><div><p><br>
This is an ASASP Unit III Table 900 position Grade 24</p><p>
Salary Range: $63,358 - $127,518</p><p>
Closing Date: May 14, 2026</p></div></div><div></div><div><p><b><br>
Detailed Description</b></p></div><p></p><div><div><p><b><br>
DUTIES and RESPONSIBILITIES:
</b></p><p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.</p>
<ul><li>Receive telephone and personal callers, and screen those which, in his/her judgment, can be handled by other offices, and tactfully refers them as appropriate;</li><li>
Acts as intermediary for superior in contacts with school and central office personnel, parents, the public, private and other government agencies;
</li><li>Explains and interprets administrative decisions and policies to others; answers varied inquiries or complaints and resolves problems requiring adaptation of rules, regulations and precedents; transmits and explains orders and instructions;
</li><li>Maintains superior's calendar and schedule certain appointments and conferences without prior clearance;
</li><li>Makes necessary arrangements for conferences, including space, time, people, and assembles background material for such;</li><li>
Receives and reads incoming correspondence, reports and other written materials; screens out items that he/she can handle and forwards the rest to the superior or their subordinates with necessary background materials;
</li><li>Prepares memoranda and correspondence for review and signature of superior on a variety of assigned subjects;
</li><li>Maintains control records on incoming correspondence and action documents;
</li><li>Follows up on work in process to insure timely reply or action;
</li><li>Reads correspondence, notices, bulletins, reports and other materials to maintain current knowledge about pertinent policy, administrative and procedural matters;
</li><li>Reads outgoing correspondence for procedural and grammatical accuracy, and consults with superiors on matters relating to conformance with policy, factual correctness and adequacy of treatment;</li><li>
Assigns, supervises and coordinates the work of subordinate employees; develops office forms and procedures; and</li><li>
Perform all other duties as assigned.</li></ul></div></div><div></div><div><p><b><br>
Job Requirements</b></p></div><p></p><div><div><p><b><br>
QUALIFICATIONS:</b></p>
<p>The requirements listed below are representative of the knowledge, skill, and/or ability required.</p>
<ul><li>Thorough knowledge of responsible secretarial duties and office management practices;
</li><li>Thorough knowledge of office terminology, good English usage and letter writing style;
</li><li>Thorough knowledge of the organizational structure, programs, policies and functions of the Prince George's County School System;
</li><li>Ability to exercise good judgment in applying a wide range of operating procedures and policies;
</li><li>Ability to carry out administrative work; ability to pass pre-employment exam;
</li><li>Take and transcribe dictation at a high rate of speed;
</li><li>Ability to follow complex oral and written directions;
</li><li>Ability to meet top level officials and others with tact and diplomacy and able to get along well with and establish good working relationships with others;
</li><li>Demonstrated ability to maintain complex clerical records and prepare reports from such records; and</li><li>
Ability to work under pressure and make decisions in accordance with laws, ordinances, regulations and established procedures; ability to work independently in absence of detailed instructions.</li></ul>
<p><b>EDUCATION and/or EXPERIENCE REQUIREMENTS:</b></p>
<p>Completion of a standard high school diploma or GED; with extensive secretarial experience, preferably experience in the Prince George's County School System at the level of Administrative Secretary II including or supplemented by college level courses in Business Administration or English; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.</p>
<p><b>CERTIFICATION REQUIREMENTS:</b></p>
<p>None Required.</p>
<p><b>SUPERVISORY RESPONSIBILITIES:</b></p>
<p>No direct supervisory responsibilities.</p>
<p><b>PHYSICAL DEMANDS:</b></p>
<p>The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.</p>
<p><b>WORKING ENVIRONMENT:</b></p>
<p>The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.</p>
<p><b>ADDITIONAL INFORMATION:</b></p>
None.</div></div><br>
<br>
<div></div><div><p><b>
Additional Details</b></p></div><p></p><div><div><p><br>
Direct Deposit is expected as a condition of new hire employment.</p><p>
As a condition of employment, all applicants for employment must be qualified to work in the United States without sponsorship by PGCPS. If you are not work-authorized and would require PGCPS to sponsor you for a work visa you will not be considered for employment.</p></div></div><div></div><div><p><b><br>
How To Apply</b></p></div><p></p><div><div><p><br>
To submit an application online select apply.</p><div>
Please provide three (3) current professional references on resume.</div><div>
Please complete ALL sections and provide applicable details to ensure full consideration.If you need assistance with submitting your application online, please contact Margo Champion at Margo.Champion@pgcps.org.</div><p>
Appropriate accommodations for individuals with disabilities are available upon request.</p></div></div><div></div><div><p><b><br>
Minimum Salary</b></p></div><br>
<br>
<p></p><div><p><b>
Maximum Salary</b></p></div><br>
<br>
<p></p><div><p><b>
Currency</b></p><div></div><p> USD</p></div><div></div><div><p><b><br>
Shift Work Preferences</b></p></div><br>
<p></p><div><p><b>
Certified Teacher?</b></p></div><br>
<p></p><div><p><b>
Certification Subject Areas</b></p></div><p></p><div><p><b><br>
Amount of Travel</b></p></div></div></div></div></div></div></div></div><p></p>

Administrative Secretary III

Barnes & Thornburg LLP

<div>
 <strong>
  Summary:
 </strong>
 Performs a variety of secretarial duties for attorney(s) to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Handles filing: Federal, State, Appeals and E-Filings.
  </li>
  <li>
   Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.
  </li>
  <li>
   Prepares discovery and pleading shells and assists with document productions.
  </li>
  <li>
   Assists with trial preparation, including trial and exhibit binders.
  </li>
  <li>
   Finalizing letters, motions, pleadings and discovery forms.
  </li>
  <li>
   Opens new matters, requests conflicts of interest checks updates and maintain legal files.
  </li>
  <li>
   Ensures that calendar deadlines items get to docketing clerk in timely manner.
  </li>
  <li>
   Process expense reports, check requests, enter partner billable time and review client prebills.
  </li>
  <li>
   Arranges travel, coordinates meetings and conference calls across various offices and time zones.
  </li>
  <li>
   Performs overload typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys, the HR Director or the Administrator.
  </li>
  <li>
   Receives clients and visitors, observes confidentiality of attorney-client relationship.
  </li>
  <li>
   Other duties as assigned.
  </li>
  <li>
   The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation request may be accommodated, absent undue firm hardship.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
  </li>
  <li>
   Must be familiar with Federal, local and E-Filing rules.
  </li>
  <li>
   Familiarity with File &amp; Serve and CCC Macros a plus.
  </li>
  <li>
   Familiarity working in Labor &amp; Employment a plus.
  </li>
  <li>
   Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
  </li>
  <li>
   Must be proactive with the ability to multi-task and organize a busy desk.
  </li>
  <li>
   Ability to proofread typed material for grammatical, typographical or spelling errors.
  </li>
  <li>
   Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
  </li>
  <li>
   Interpersonal skills necessary in order to communicate in person, by email and telephone to provide information with ordinary courtesy and tact.
  </li>
  <li>
   Work occasionally requires a high level of mental effort while producing a high volume of information performing other essential duties.
  </li>
  <li>
   Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.
  </li>
  <li>
   This job description is intended to describe the general requirements of this position. As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job. Subject to firm needs, duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Working Conditions
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Normal law office environment with little exposure to excessive noise, dust, temperature and the like.
   <br/>
   <br/>
  </li>
 </ul>
 The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
 <br/>
 <br/>
 <strong>
  Equal Employment And Opportunity Statement
  <br/>
  <br/>
 </strong>
 Barnes &amp; Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran&rsquo;s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.
</div>


Legal Administrative Assistant

Alhamal Trading & Contracting W.L.L.

<p>We are seeking a highly organized and experienced <b>Legal Secretary</b> to join our team.</p><p><b>Requirements:</b></p><ul><li>Previous experience in a <b>law firm or legal department</b> is mandatory</li><li>Strong knowledge of legal documentation, correspondence, and filing systems</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office and document management systems</li><li>Strong attention to detail and ability to work under pressure</li><li>Ability to maintain confidentiality at all times</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Previous experience in Qatar or GCC legal environment</li><li>Arabic and English language proficiency (Arabic is an advantage)</li><li>Familiarity with contract drafting and legal administrative procedures</li></ul><p><b>Key Responsibilities:</b></p><ul><li>Support lawyers/legal team with drafting and formatting legal documents</li><li>Manage correspondence, filing, and document control</li><li>Schedule meetings, hearings, and follow-ups</li><li>Maintain confidentiality of all legal records and cases</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Legal Secretary - Preferred Arab

Carlsmith Ball LLP

<p>Since its beginning in 1857, Carlsmith Ball LLP continues its tradition of providing top-notch legal services to a wide range of local, mainland, and international clients. As a multi-service law firm with offices located on Hawaii Island, Maui, and Oahu, we practice in a variety of areas including Real Estate and Land Use, Corporate and Business Formation, Tax and Estate Planning, and Civil Litigation.</p><p>We are seeking a professional and highly-skilled Legal Secretary to join our Business/Transaction team on Oahu.</p><p>Responsibilities include:</p><ul><li>Assist with preparing, revising, and formatting legal documents and correspondences.</li><li>Filing documents with the Bureau of Conveyances and DCCA.</li><li>Calendaring and reminding attorneys of events and deadlines.</li><li>Organizing and maintaining paper and electronic files utilizing document management system.</li><li>Performing various accounting and administrative tasks (e.g., entering timesheets, following up on client billing matters, scheduling appointments, processing mail, etc.)</li><li>Communicating with clients as requested and others by phone and email.</li></ul><p><b>Minimum Qualifications:</b></p><p>Education: High School Diploma or equivalent.</p><p>Experience: Minimum two (2) years legal secretary experience. Transaction, Business, Corp., and/or Real Estate legal practice experience a plus.</p><p>Preferred but not required: experience filing documents with the Bureau of Conveyances and DCCA.</p><p><b>Skills:</b></p><ul><li>Strong organization skills to manage multiple tasks and prioritize workload effectively.</li><li>Excellent proofreading skills and attention to detail to ensure accuracy in legal documents and correspondence.</li><li>Computer literate - MS Word - Intermediate to Advanced skills; Excel - Basic- Intermediate; Basic level Outlook and Adobe.</li><li>Excellent verbal and written communication skills for professional client interactions.</li><li>Strong administrative and clerical skills to provide comprehensive support to attorneys.</li><li>Dependable with strong work ethic.</li><li>Able to work independently and collaboratively - self-starter with ability to multitask.</li></ul><p>Preferred but not required: knowledge of CMS Aderant, Adobe, NetDocuments, or other document management program, experience in PowerPoint.</p><p>We offer competitive compensation based on experience, coupled with an excellent benefits package. If you are looking for an opportunity to be a part of a successful and established legal team, join us at Carlsmith Ball LLP!</p><p>Please email your resume, cover letter, and salary expectations for consideration.</p><p>Job Type: Full-time</p><p>Pay: $50,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Profit sharing</li><li>Referral program</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Legal Secretary - Corporate/Transactional

Louisiana Works

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$3,345.00 - $6,566.00 Monthly</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Baton Rouge, LA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Classified</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>AA6-219735-040826-HC</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>Louisiana Works</div>
</div></div><div><div><div><b>Division</b></div>
</div><div><div>Office of the Secretary
</div></div></div></div><div><div><div><div><b>Opening Date</b></div>
</div><div><div>04/09/2026</div>
</div></div><div><div><div><b>Closing Date</b></div>
</div><div><div>4/15/2026 11:59 PM Central</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>About this Job
</b></h2></div><p></p><div><div><b>Office of the Secretary</b></div><div><b>
Division: Office of the Deputy Secretary</b></div><div><b>
Location: Baton Rouge, LA</b></div><div></div><div><b><br>
Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.</b></div><div><b><i><br>
Learn more about Louisiana Works</i></b></div><div><br>
The <b><i>Administrative Assistant 6</i></b> position serves as the first point of contact for visitors to the Executive Office and provides advanced administrative support to the Deputy Secretary, and other Executive staff as needed, within Louisiana Works. The incumbent performs duties with minimal supervision and exercises a high degree of independent judgment and discretion while managing front office operations, coordinating administrative functions for the Deputy Secretary and executive leadership, handling confidential matters, and facilitating communication between executive leadership and agency divisions. The position serves as a central administrative resource for the Executive Office and ensures the efficient daily operation of the office.</div><div></div><div><br>
The <b><i>Office of the Secretary (OOS)</i></b> is responsible for setting the overall vision, mission and long-term goals of the department. OS provides leadership and management of all departmental programs, communicates departmental direction, ensures the quality of services provided, and fosters better relations with all stakeholders, thereby increasing awareness and use of departmental services.</div><div></div><p><b><br>
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES</b><b>:</b></p><div><ul><li><b>
Accepting Direction: </b>The ability to be open and willing to follow guidance or instructions.</li><li><b>
Communicating Effectively: </b>The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.</li><li><b>
Following Policies and Procedures: </b>The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications
</b></h2></div><p></p><div><div>Five years of experience in administrative services.<br>
<br>
EXPERIENCE SUBSTITUTION:<br>
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Specification
</b></h2></div><div><p>The official job specifications for this role, as defined by the State Civil Service, can be found here.</p></div>
<div><h2 class="jobSectionHeader"><b>Job Duties and Other Information
</b></h2></div><p></p><div><p><b>Job Details</b><b>:</b></p><div><ul><li>
Provides advanced administrative support to the Deputy Secretary, and occasionally other Executive staff within the Executive Office.</li><li>
Serves as Time Administrator within the Civil Service CATS system by inputting biweekly payroll and maintaining attendance and leave records for assigned employees.</li><li>
Coordinates meetings and provides administrative support for the Deputy Secretary and occasionally other executive leadership by preparing correspondence, reports, and briefing materials.</li><li>
Supports Executive Office events and agency initiatives aligned with Louisiana Works priorities. Assists in distributing internal communications to staff including HR announcements, staff notifications, and operational updates.</li><li>
Provides the Deputy Secretary and other executive leadership with administrative support for special projects and assignments.</li><li>
Maintains administrative operations by monitoring office inventory and ordering supplies as needed. Submits Office of Technology Services (OTS) tickets, work orders, coordinates security, and technical requests as needed.</li><li>
Maintains organized records and filing systems, and performs other administrative duties as assigned to support efficient office operations.</li><li>
Coordinates the Deputy Secretary&rsquo;s schedule, travel arrangements, travel documentation, and expense reports.</li><li>
Other related duties as assigned.</li></ul></div><p></p><p><b><br>
Position Specific Details</b><b>:</b></p><p><b>
Location:</b> Baton Rouge, LA</p><p><b>
Appointment Type:</b> Probational / Job Appointment / Promotional / Detail to Special Duty</p><div></div><p><b><br>
How to Apply</b><b>:</b></p><div><b><i>
No Civil Service test score</i></b><i> is required to be considered for this vacancy.</i></div><div></div><div><br>
 Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.</div><div></div><div><br>
Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.</div><div></div><div><br>
All applicants selected for employment must submit to drug screening and a background check.</div><div></div><div><br>
For further information about this vacancy, contact:</div><div><b>
Heather Courville</b></div><div><b>
heather.courville@la.gov</b></div><div></div><div><i>
Louisiana Works is an equal employment opportunity employer and </i><b><i>SAME</i></b><i> agency, which serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities &bull; TDD# 800-259-5154.</i></div></div></div></div><p></p>
<br><p></p><div><div><div><div>Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to <i>make a difference </i>through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. <br>
<br>
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:</div><div></div><br>
<div><div><br>
<b>Insurance Coverage </b>More information can be found at https://info.groupbenefits.org/<br>
<br>
<b>Parental Leave</b> &ndash; Up to six weeks paid parental leave<br>
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx<br>
<br>
<b>Holidays and Leave</b> &ndash; State employees receive the following paid holidays each year:</div><div><ul> <li>New Year's Day </li><li>Martin Luther King, Jr. Day, </li><li>Mardi Gras, </li><li>Good Friday, </li><li>Memorial Day, </li><li>Independence Day, </li><li>Labor Day, </li><li>Veteran's Day, </li><li>Thanksgiving Day and Christmas Day.</li></ul></div>***** Additional holidays may be proclaimed by the Governor<br>
<br>
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.<br>
<br>
<b>Retirement</b><b> </b>&ndash; State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):<ul> <li>Louisiana State Employees Retirement System (www.lasersonline.org<i>). LASERS has provided this </i><i>video </i><i>to give you more detailed information about their system</i> </li><li>Teacher's Retirement System of Louisiana (www.trsl.org), </li><li>Louisiana School Employees Retirement System (www.lsers.net), among others</li></ul></div></div></div></div><p></p>

ADMINISTRATIVE ASSISTANT 6

Qatar Electricity and Water Company

<div></div><div><div><div><div>Responsibilities </div><div>Location: Headquarters &ndash; Doha, Qatar<br>
Role Level: Professional (Administrative &amp; Governance)<br>
<br>
Role Overview:<br>
We are seeking an Executive Assistant to provide comprehensive administrative and coordination support to our Governance and Compliance function (roles based in Legal department). In this role, you will serve as the primary point of contact for internal stakeholders and external parties, including financial institutions and auditors. You will play a critical role in supporting the Board Secretary and ensuring the smooth operation of the Board of Directors and Board Committee activities.<br>
<br>
Core Responsibilities:<br>
<li>Provide administrative support to the Board Secretary, assisting in the organization of Board and Committee meetings, including scheduling, logistics, and documentation.</li><br>
<li>Coordinate meeting agendas and board papers, ensuring timely distribution of materials in accordance with governance timelines.</li><br>
<li>Maintain, organize, and archive official governance documents, minutes, and resolutions with strict confidentiality.</li><br>
<li>Facilitate communication between Board members, senior management, and external stakeholders, including the preparation of formal correspondence.</li><br>
<li>Assist in recording meeting minutes and tracking action items to ensure timely completion of assigned tasks.</li><br>
<li>Support the maintenance of governance registers, Board membership records, and committee structures.</li><br>
<li>Handle sensitive and confidential governance information with the highest level of discretion and controlled access.</li><br>
<br>
Qualifications &amp; Experience:<br>
<li>Diploma or Bachelor&rsquo;s degree in Business Administration, Public Relations, Literature, or a related field.</li><br>
<li>Minimum 5 years of administrative experience, preferably within the private sector, commercial companies, or banking.</li><br>
<li>High proficiency in both Arabic and English is mandatory.</li><br>
<li>Strong organizational and time management skills for coordinating executive schedules and travel.</li><br>
<li>Excellent verbal and written communication skills for preparing reports and presentations.</li><br>
<li>High level of integrity, professionalism, and extreme attention to detail.</li><br>
<br>
Why Join Us?<br>
Join our team in Doha and take a central role in supporting the governance framework of Qatar&rsquo;s primary energy and water provider. We offer a stable and professional workplace where your organizational expertise is vital to our corporate leadership. If you are a proactive professional who thrives in a dynamic environment and values high standards of transparency, we&rsquo;re looking for you.<br>
<br>
Ready for a new challenge? Apply now.</div></div></div></div>

Executive Assistant

Al Jazeera Media Network

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 <em>
  Position at Al Jazeera Media Network
  <br/>
  <br/>
 </em>
 <strong>
  Al Jazeera Media Network are seeking an experience Administration professional to join their team in Qatar.
  <br/>
  <br/>
 </strong>
 <strong>
  The Ideal Candidate Should Meet The Below Criteria
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Valid QID/ Residency permit
  </li>
  <li>
   Bilingual: Arabic and English
  </li>
  <li>
   Experience: 3 years in Administration Field
  </li>
  <li>
   Education: Bachelor Degree in Business Administration
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Administration
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversees all Operational matters (including IT, HR and Premises)
  </li>
  <li>
   Supports the editorial team in relation to field operations and other activities as required.
  </li>
  <li>
   Provide operational administrative and logistics support for News team
  </li>
  <li>
   Handle the administration and maintenance of the Bureau's infrastructure
  </li>
  <li>
   Responsible for identifying governance issues e.g. in Accounting Standards, Health &amp; Safety.
  </li>
  <li>
   Ensures the bureau is in compliance with local law and Al Jazeera policies and procedures
  </li>
  <li>
   Oversees integrity, protection and effectiveness of the database; reconciliation of all related.
  </li>
  <li>
   Work closely with Procurement and ensures the best practices, and get approvals as per TOFA
  </li>
  <li>
   Coordinate with the banks, legal advisors, insurance brokers, IT and other professional advisors.
  </li>
  <li>
   Responsible for Risk Management and Contingency Planning / Disaster Recovery.
  </li>
  <li>
   Coordinate the shipping of all bureau equipment &amp; secure required documentation
  </li>
  <li>
   Sustain proper and accurate filing and tracking records for Administrative subjects
  </li>
  <li>
   Assist employees and refer them to the concerned person or department for any inquiries
  </li>
  <li>
   Arrange business travel arrangements for team members and visitors
  </li>
  <li>
   Prepare reports as required by International Services manager or Regional Director
  </li>
  <li>
   Supervise cleaning contractor and security contractor, and Maintenance by following procedures,
  </li>
  <li>
   Receive, direct and relay telephone messages and fax messages. - if there is no bureau secretary
  </li>
  <li>
   Handle the collection and delivery of mail - if there is no bureau secretary
  </li>
  <li>
   Assist in the planning and preparation of meetings, conferences and conference telephone calls.
  </li>
  <li>
   Responsible for the financial &amp; management reporting processes in Bureau, ensuring the availability of timely and relevant information for the respective regional Hub.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience: 3 years in a related field.
  </li>
  <li>
   Education: Bachelor Degree in Business Administration
  </li>
 </ul>
</div>


Officer – MEA Bureaus Administration IGS

Search 10000+ Legal administrative secretary jobs near you this May. New roles added regularly across leading industries. Apply today.