legal administrative secretary

SoCalGas

<div><p><b>About Us</b></p>
<p>
At SoCalGas, we believe that every Californian deserves a resilient energy future. We are working to achieve that future by empowering California to reach its sustainability goals through innovation, collaboration, and decarbonization. As our state's energy needs change, we will be there providing reliable energy that is clean, safe, and affordable to our 22 million customers.
</p><p></p><p>In addition to helping shape the future of hydrogen technology and clean energy, as an employee of SoCalGas you'll also enjoy an aggressive total compensation plan, multiple upward mobility opportunities and the ability to find a true work life balance. We also strive to reflect the communities we serve by attracting top talent and maintaining a diverse workforce. To discover more about how rewarding it is to work here, we invite you to visit these pages on our website: Our Mission; Diversity, Equity and Inclusion, Sustainability, In the Community, and Employee Benefits. Join SoCalGas today to share in our mission to build the cleanest, safest, and most innovative energy company in America!
</p><p><b>Primary Purpose</b><br>
Under general supervision, provides technical and administrative support to attorneys on simple to moderately complex, confidential legal matters, which if not resolved in a timely and satisfactory manner may result in fines, adverse public relations, or lost business opportunities. Complex matters may require additional review by Senior Legal Admin Associate or management level staff.<br>
<br>
<b>Duties and Responsibilities</b></p>
<ul>
<li>Maintains timely and accurate calendars and dockets.</li>
<li>Develops and maintains files for large matters of moderate complexity.</li>
<li>Compiles and coordinates work from external sources to produce legal documents under time constraints. Products may be for signature of senior officers and are often submitted to courts, regulatory and other state and federal agencies.</li>
<li>Arranges and monitors meetings; makes travel arrangements; processes complex travel reimbursement requests.</li>
<li>Serves as Department point of contact with senior Company executives, internal clients, outside counsel, officers of the court, and the public in general.</li>
<li>Reviews vendor invoices for accuracy and completeness; prepares voucher requests for payment of invoices.</li>
<li>Performs other duties as assigned (no more than 5% of duties).</li>
</ul>Requirements:
<p><b>Education</b></p>
<ul>
<li>H.S. Diploma/GED Required</li>
</ul>
<p><b>Experience</b></p>
<ul>
<li>3 years Recent applicable legal secretary experience or other relevant experience Required</li>
</ul>
<p><b>Knowledge, Skills and Abilities</b></p>
<ul>
<li>Ability to type at least 60 wpm Preferred</li>
<li>Knowledge of networked word processing systems, including templates. Intermediate Required</li>
<li>Willingness and ability to learn document management, legal case management, spreadsheet, and graphics applications. Intermediate Required</li>
<li>Ability to determine current federal, superior, and municipal court administrative procedures applicable to practice of supported attorneys. Intermediate Required</li>
<li>Ability to determine current administrative procedures of state and federal regulatory bodies applicable to practice of supported attorneys. Intermediate Required</li>
<li>Basic knowledge of legal terminology and prior exposure to laws and regulations pertaining to the practice area of supported attorneys. Beginner Required</li>
<li>Ability to think clearly and deal professionally and calmly with others under stressful conditions. Intermediate Required</li>
<li>Proficiency in spelling and grammar, verbal and written use of the English language, prior exposure to proof reading and editing skills. Intermediate Required</li>
<li>Basic understanding of Sempra business objectives and strategic initiatives. Beginner Required</li>
</ul>Pay Transparency In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to &quot;Pay Transparency Law&quot;; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.</div>

Legal Administrative Assistant

State of Vermont

<div><div><div><div><div><b>How to Apply</b></div>
</div><div><div><b>
DO NOT APPLY ONLINE: </b>Interested applicants must send a brief cover letter, current resume including starting and ending month and year for each job, education, and a list of three (3) work-related references with daytime phone numbers, to: Franklin County State&rsquo;s Attorney Bram Kranichfeld, bram.kranichfeld@vermont.gov, and to Executive Assistant Ashley Perry at sas.jobs@vermont.gov.</div></div></div><div><div><div><b>
Overview</b></div>
</div><div><div>
The Franklin County State&rsquo;s Attorney&rsquo;s Office in St. Albans, Vermont is seeking a self-motivated, organized, and dependable person for an Administrative Secretary position providing administrative support to the State&rsquo;s Attorney&rsquo;s staff. The position is 40 hours per week, Monday-Friday, paygrade 20 with a pay rate range of $23.28 - $36.16 hourly. The position is eligible for State employee benefits.</div></div></div><div><div><div><b>
Summary of Duties</b></div>
</div><div><div>
Administrative and secretarial work directly supporting the work of the State&rsquo;s Attorney, Deputy State&rsquo;s Attorneys, and the office. Must make timely and accurate decisions for efficient office management. Handle incoming calls, faxes, and emails. Accurately prepare, type and proof-read correspondence, forms and documents; transmit and file documents. Proficient in MS Word, Excel, and Outlook. Data entry into the SAS and Judiciary case management systems. Responsible for office accounts, monitoring timesheets and leave slips, tracking inventory, supply ordering. Serves as liaison with the Executive Director&rsquo;s Office for various administrative requests. May calendar hearings, work and other events for the SA and DSA staff. Must maintain strict confidentiality of all information relating to cases, and adhere to state and federal laws and policies. Must be timely in reporting to work and dependable in attendance. Must consistently demonstrate good judgment, courtesy and tact. Must establish and maintain effective working relationships with supervisors and co-workers, partner agencies and organizations, and the public. Must have excellent interpersonal skills. Must demonstrate empathy, emotional intelligence and maturity, particularly in dealing with victims of crime and other vulnerable populations. Must represent the office in a professional manner at all times.</div></div></div><div><div><div><b>
Knowledge, Skills and Abilities</b></div>
</div><div><div>
Working knowledge of office practices, procedures and equipment. Ability to accurately use Microsoft Office programs and the SAS case management system(s). Ability to compose a variety of letters, emails, memoranda and reports with basic directions. Ability to communicate effectively orally and in writing (accurate spelling, grammar, punctuation). Ability to keep current with data entry (proficient typing skills required). Ability to work independently and carry out tasks with minimal instruction. Ability to make correct and timely decisions. Ability to monitor expenditures, purchase supplies, accurately file and retrieve office records, and compile data as requested by the State&rsquo;s Attorney or the Executive Director&rsquo;s Office. Ability to correctly interpret and apply rules and regulations of the office and department. Ability to learn the basics of Vermont&rsquo;s criminal justice system in order to provide appropriate information to law enforcement agents, court staff, attorneys, and the public in accordance with rules, policies and law. Ability to maintain strict confidentiality of information/data relating to cases and SA office work and adhere to state and federal confidentiality policies.</div></div></div><div><div><div><b>
Environmental Factors</b></div>
</div><div><div>
Duties are performed in an office setting. Travel on limited occasions for which private means of transportation must be available. Pressure from deadlines and/or workload can be expected.</div></div></div><div><div><div><b>
Minimum Requirements</b></div>
</div><div><div>
Associate's degree in business technology, secretarial science, paralegal studies, office management, or other relevant degree; or High School diploma or equivalent and three (3) years&rsquo; experience in a professional office as a secretary or administrative assistant; or Completion of a one-year vocational/technical training program in business, secretarial science, office management or other relevant degree and one (1) years&rsquo; experience in a professional office as a secretary or administrative assistant. A Bachelor&rsquo;s or Master&rsquo;s may be substituted for work experience on a semester for 6-month basis. A background check of applicants may be requested by the Department.</div></div></div><div><div><div><b>
Equal Opportunity Statement</b></div>
</div><div>The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State&rsquo;s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.</div></div></div></div>

Administrative Secretary

Al Nasr Driving Academy

<p><b>IMMEDIATE REQUIREMENT!!!</b></p><p><i><b>Actively hiring for ( Female) Secretary for one month contract locally in Doha (Qatar).</b></i></p><p><b>JOB TITLE</b>: Administrative Secretary</p><p><b>JOB TYPE</b>: One Month Contract</p><p><b>WORKING HOURS</b>: 8 hours/day</p><p><b>LOCATION</b>: (Doha) Qatar</p><p><b>PAY RANGE</b>: To be discussed</p><p><b>LANGUAGE</b>: English (Required)</p><p><b>EDUCATIONAL REQUIREMENTS</b>: At least 4 years Course</p><p><b>Experience</b>: At least 1 to 2 years of experience.</p><p>Additional Requirements: Ready to join immediately.</p><p><b>JOB DESCRIPTION</b>:</p><p>&middot; Reporting to management and performing secretarial duties.</p><p>&middot; Processing, typing, editing, and formatting reports and documents.</p><p>&middot; Filing documents, as well as entering data and maintaining databases.</p><p>&middot; Liaising with internal departments and communicating with the Clients.</p><p>&middot; Directing internal and external calls, emails, and faxes to designated departments.</p><p>&middot; Arranging and scheduling appointments, meetings, and events.</p><p>&middot; Monitoring office supplies and ordering replacements.</p><p>&middot; Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.</p><p>&middot; Preparing facilities and arranging refreshments for events, if required.</p><p>&middot; Observing the best business practices and etiquette.</p><p><i><b>If you are interested feel free to reach me at (Email:careers.alnasrstargroup@gmail.com)</b></i></p><p><b>About us</b>:</p><p>AL NASR STAR GROUP is part of a prominent group of businesses exceling in Security, Cleaning &amp; Hospitality, manpower supply, recruitment of both white collar and blue collar, Contracting &amp; Real Estate.</p><p>Our fully integrated management system and adherence to high quality standards of service enables Al Nasr Star Group to maintain it's distinctive reputation. The scope of our service, depth of experience and the quality of our people has positioned us at the front of the pack.</p><p>Job Types: Contract, Temporary<br/>Contract length: 1 month</p><p>Pay: QAR2,700.00 - QAR3,000.00 per month</p><p>Language:</p><ul><li>English (Required)</li></ul>

Administrative Secretary (One Month Contract)

Al Rasheed & Partners

<p>Position: Arabic Legal Secretary</p><p>Experience Required: 1 to 3 years in a legal firm</p><p>Duties and Responsibilities</p><p>1. Assists the lawyers in making clients appointments, assures their comfort and directs them to the proper staff or consultant; maintains a calendar of appointments as needed; and respond to public inquiries.</p><p>2. Sends daily case-relevant updates to clients/lawyers/consultants, maintains, and prepares weekly courts schedule ensuring its distribution to all lawyers.</p><p>3. Answers telephones, screens calls, forwards calls and /or records and forwards messages accurately if needed.</p><p>4. Receives, sorts, and distributes mail within the office; files correspondence and other materials as required.</p><p>5. Types forms, form letters and other documents as required at acceptable levels of speed and accuracy; collates and photocopies materials as necessary; maintains supply of forms as needed.</p><p>6. Filing; maintains necessary files; sorts, files and retrieves documents and records as necessary.</p><p>7. Knowledge of the online notary system for legal notice attestation.</p><p>8. Attends required training for Case Engine Case Management System and updates system as required in UAE Legal system.</p><p>9. Maintains client confidentiality strictly in conformance with the firm confidentiality policy and UAE laws and regulations.</p><p>10.Other duties as assigned.</p><p>Representative Knowledge, Skills and Abilities:</p><p>&#10003;Ability to follow, apply, interpret, and explain instructions and/or guidelines.</p><p>&#10003; Ability to determine work priorities, and to make decisions and take appropriate actions.</p><p>&#10003; Ability to establish and maintain a positive and professional relationship with co-workers, clients and visitors; cultural sensitivity and ability to relate well and effectively in diverse workplace and with a diverse client population.</p><p>&#10003;Typing ability at required speed and accuracy.</p><p>&#10003;Considerable knowledge of necessary legal &amp; business English/Arabic, spelling and punctuation, office practices and procedures.</p><p>&#10003;Ability to organize, efficiently document and routinely update information; ability to apply procedures to work problems and situations.</p><p>&#10003;Familiarity with current Windows operating systems and proficiency in required software, including currently supported versions of Windows applications such as Word, Excel, etc.</p><p>&#10003;Ability to operate and trouble-shoot general office equipment (e.g., copier, fax, printers, etc.)</p><p>&#10003; Flexibility in responding courteously to immediate needs of visitors and callers; ability to establish priorities and maintain productivity despite numerous interruptions.</p><p>&#10003;Ability to meet schedules and deadlines of the work area</p><p>&#10003;Fluent in both spoken and written Arabic and English.</p><p>Education:</p><p>Relevant qualification in Office Administration, Legal Studies, or a related field</p><p>Job Type: Full-time</p><p>Pay: From AED4,000.00 per month</p>

ARABIC LEGAL SECRETARY

Casey Jones Law Firm

<p><b>Position Overview:</b><br/>We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team. The ideal candidate will have substantial experience in filing procedures in federal courts across the country, including the ability to file documents under seal. This role demands a proactive individual who can manage multiple tasks efficiently and is familiar with legal documentation and court rules. This position will pay a minimum of $36 per hour. Candidates with more experience will be paid accordingly and are strongly encouraged to apply.</p><p><b>Key Responsibilities:</b></p><ul><li>Prepare, file, and organize legal documents for federal courts, ensuring compliance with all filing requirements.</li><li>Manage electronic filing procedures in various federal courts across the country, including filings under seal.</li><li>Assist attorneys with case preparation, including document review, citation checking, and maintaining case files with a high degree of accuracy.</li><li>Coordinate and schedule meetings, depositions, and court appearances.</li><li>Maintain an up-to-date knowledge of court rules and deadlines, ensuring timely submissions.</li><li>Act as a liaison between attorneys, clients, and court personnel.</li><li>Maintain confidentiality in all aspects of the role, especially regarding sensitive legal matters.</li><li>Other duties as assigned by senior legal staff.</li></ul><p><b>Required Qualifications:</b></p><ul><li>At least two years experience as a legal administrative assistant or in a similar role within a law firm or legal department.</li><li>Demonstrated capacity to manage high case load/volume.</li><li>Significant experience with PACER/ECF for electronic filing in federal courts.</li><li>Strong understanding of legal terminology, processes, and documents.</li><li>Proficient in Microsoft Office Suite.</li><li>Excellent organizational skills and attention to detail.</li><li>Strong written and verbal communication skills.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>Ability to multi-task and exercise initiative and good judgment.</li><li>Flexible and adaptable to changing demands, volumes, and schedules</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Associate's degree or higher in Paralegal Studies, Legal Administration, or a related field.</li><li>Experience with case management systems, preferably NetDocuments, and e-discovery platforms, preferably Everlaw.</li><li>Experience collaborating with multiple attorneys and paralegals simultaneously</li></ul><p>Job Type: Full-time</p><p>Pay: From $36.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>How many years with PACER/ECF for electronic filing in federal courts. </li></ul><p>Experience:</p><ul><li>Legal administrative: 2 years (Required)</li></ul><p>Work Location: Remote</p>

SunExpress

<div>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking a
  <strong>
   Legal Administrative Affairs Officer
  </strong>
  to join our team on a
  <strong>
   fixed-term
  </strong>
  basis. The role involves supporting the Legal Affairs Directorate in handling administrative, and documentation processes. This is an excellent opportunity for a detail-oriented and responsible professional who enjoys working in a structured, team-oriented environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Follow up and execute legal processes, including court submissions, registrations, and related processes.
  </li>
  <li>
   Carrying out applications, registrations, and related processes with the Trade Registry Office and notaries.
  </li>
  <li>
   Coordinate the signature and delivery process of Board of Directors&rsquo; resolutions.
  </li>
  <li>
   Prepare and archive internal forms with proper documentation and reference numbers.
  </li>
  <li>
   Process legal opinion requests, assign registration numbers, and coordinate responses with relevant departments.
  </li>
  <li>
   Provide operational support to the Legal Affairs Directorate (e.g., travel and accommodation arrangements, document scanning, copying).
  </li>
  <li>
   Record and file documents related to lawsuits, enforcement proceedings, and official notifications.
  </li>
  <li>
   Perform other tasks assigned by his/her supervisor in accordance with company procedures and standards.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in related fields
  </li>
  <li>
   Minimum 2 years of experience in an administrative position, preferably within a law firm or a company&rsquo;s legal department
  </li>
  <li>
   Good command of written and spoken English
  </li>
  <li>
   Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)
  </li>
  <li>
   Excellent attention to detail and strong organizational skills
  </li>
  <li>
   Ability to manage multiple tasks and deadlines effectively
  </li>
  <li>
   High sense of responsibility and professional integrity
  </li>
  <li>
   Strong communication and interpersonal skills with a team-oriented mindset
  </li>
  <li>
   Ability to adapt to changing priorities in a fast-paced environment
  </li>
  <li>
   No travel restrictions
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Competencies
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   <strong>
    Analytical Thinking &amp; Problem Solving:
   </strong>
   Ability to identify issues, analyze data, and propose practical solutions.
  </li>
  <li>
   <strong>
    Effective Communication:
   </strong>
   Clear and professional communication, both written and verbal, with internal and external stakeholders.
  </li>
  <li>
   <strong>
    Collaboration &amp; Teamwork:
   </strong>
   Works cooperatively and builds positive relationships across departments.
  </li>
  <li>
   <strong>
    Information Management:
   </strong>
   Handles confidential and sensitive information with discretion.
  </li>
  <li>
   <strong>
    Accountability &amp; Reliability:
   </strong>
   Takes ownership of tasks and ensures timely, accurate completion.
  </li>
  <li>
   <strong>
    Attention to Detail:
   </strong>
   Demonstrates precision and accuracy in document handling and reporting.
  </li>
  <li>
   <strong>
    Positive Attitude &amp; Professional Demeanor:
   </strong>
   Approaches challenges constructively and maintains a solution-oriented mindset.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  If you are looking for a
  <strong>
   fixed term opportunity
  </strong>
  to contribute to a dynamic Legal Affairs team and gain valuable professional experience, we would be happy to meet you.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   SunExpress, as an Equal Opportunity Employer, welcomes all applicants independent of individual differences. We believe that having a diversified talent is our biggest strength. All decisions about our current and potential talent are based solely on criteria that have nothing to do with an applicant's attributes that are irrelevant to job performance; at SunExpress, we only focus on competency, know-how, skills, and experience.
  </em>
 </p>
 <p>
 </p>
</div>


Legal Administrative Affairs Officer (Fixed-Term Contract)

Famiglietti & Volpe

<p>Overview:<br/>We are an established workers' compensation defense firm seeking a highly motivated and detail-oriented Legal Secretary to join our team. The ideal candidate will provide administrative support to workers's compensation defense attorneys and ensure office's smooth operations and effectiveness.</p><p><b>Job Description:</b><br/>- Organize and maintain legal files and documents<br/>- Prepare legal documents and correspondences to opposing counsel<br/>- Coordinate/schedule hearings, depositions, AME/QME exams<br/>- Manage attorney calendars<br/>- Assist with billing and time entry<br/>- Performed other administrative duties as assigned</p><p><b>Requirements/Skills:</b><br/>- 1-2 years minimum experience as a legal secretary preferably in workers' compensation law office</p><p>- Excellent written and verbal communication skills</p><p>- Experience in E-file (EAMS), A1- Law Case Management software is a plus<br/>- Organized, attention to details and ability to prioritize work<br/>- Ability to effectively communicate with team members with a great attitude and respect</p><p>This role offers 20-30 hrs/week with flexibility hours. Negotiable pay depending on experience.</p><p>If you have a passion for law and possess the necessary qualifications, we encourage you to apply.</p><p>Email resumes to tphan@famiglietti-volpe.com</p><p>Job Type: Part-time</p><p>Pay: $23.00 - $29.00 per hour</p><p>Expected hours: 20 &ndash; 30 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Flexible schedule</li><li>Opportunities for advancement</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

Legal Secretary/Assistant

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