legal administrative specialist

Clerk of the 18th Judicial Circuit Court for Dupage County, Illinois

Job Summary We are seeking a proactive and detail-oriented Court Service Specialist to join our dynamic team. In this vital role, you will serve as a key point of contact within the court system, providing exceptional administrative and clerical support to ensure smooth court operations. Your responsibilities will include managing legal documents, assisting with research, and delivering outstanding customer service to all court visitors and stakeholders. This position offers an exciting opportunity to contribute to the justice system while developing your skills in legal administration and litigation support.Duties<ul><li>Conduct thorough research on case files, legal precedents, and relevant statutes to support court proceedings and legal teams</li><li>Assist with paralegal tasks such as drafting legal documents, motions, and correspondence with precision and clarity</li><li>Manage litigation-related documentation, ensuring accuracy in filing, data entry, and record keeping</li><li>Provide exceptional customer service by guiding visitors through court procedures and answering inquiries professionally</li><li>Perform clerical duties including filing, scanning, copying, and maintaining organized case files in both physical and digital formats</li><li>Handle administrative tasks such as data entry into court management systems, scheduling hearings, and managing calendars</li><li>Support office operations through word processing, preparing reports, and maintaining efficient workflow processes</li></ul>Qualifications<ul><li>Proven experience in research, legal drafting, or paralegal work within a legal or court environment</li><li>Strong litigation support background with familiarity in managing case files and legal documentation</li><li>Office experience with proficiency in word processing software and data entry systems</li><li>Demonstrated clerical skills including filing, record management, and administrative organization</li><li>Excellent customer service skills with the ability to communicate clearly and professionally with diverse stakeholders</li><li>Experience with legal administrative tasks such as filing, document preparation, and courtroom support preferred</li><li>Strong organizational skills with attention to detail; ability to prioritize tasks effectively</li><li>Basic cash handling or financial transaction experience is a plus but not required</li></ul>Join us as a Court Service Specialist and become an integral part of the justice process! We are committed to fostering a supportive environment where your organizational talents and legal administrative expertise can thrive. This paid position offers meaningful work that directly impacts the efficiency of our courts while providing opportunities for professional growth.Pay: $45,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid jury duty</li><li>Paid time off</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Court Service Specialist

The Steele Law Firm

&lt;Job Summary&gt; We are seeking a highly organized and proactive Legal Intake Specialist to join our dynamic legal team. In this vital role, you will serve as the first point of contact for prospective clients, efficiently managing initial inquiries and gathering essential case information. Your energetic approach and exceptional communication skills will help streamline case intake processes, ensuring a positive experience for clients while supporting attorneys with accurate data collection and case management. This paid position offers an exciting opportunity to develop your legal administrative expertise across diverse practice areas.&lt;Responsibilities&gt;<ul><li>Greet and assist prospective clients via phone, email, or in-person, demonstrating professional phone etiquette and organizational skills</li><li>Conduct thorough interviews to gather relevant case details across various legal fields such as estate planning, family law, immigration law, and more</li><li>Manage legal case management systems and document management platforms to ensure accurate data entry and file organization</li><li>Collaborate with attorneys and paralegals to prioritize cases, schedule consultations, and prepare necessary documentation</li><li>Review incoming documents for completeness and accuracy</li><li>Support administrative functions including filing, data entry, and maintaining organized records within law office systems</li></ul>&lt;Skills&gt;<ul><li>Solid knowledge of various legal practice areas including estate planning, probate, family law, and contracts</li><li>Familiarity with legal case management software like ActionStep and Clio and document management systems such as Zoho Sheets and Excel</li><li>Excellent interviewing skills combined with the ability to extract detailed information efficiently</li><li>Exceptional organizational skills with meticulous attention to detail in proofreading and document review</li><li>Ability to handle multiple tasks simultaneously while maintaining professionalism in a fast-paced environment</li><li>Strong written communication skills for drafting summaries and correspondence</li><li>Experience supporting legal teams with administrative tasks including filing, data entry, transcription, and clerical duties</li></ul>Join us as a Legal Intake Specialist if you&rsquo;re passionate about delivering outstanding client service while developing your comprehensive knowledge of the legal landscape. This role is perfect for motivated individuals eager to grow their paralegal experience in a collaborative environment that values initiative and professionalism.Pay: $17.00 - $20.00 per hourExpected hours: 10.0 &ndash; 20.0 per weekWork Location: In person

Legal Intake Specialist

CGS Federal (Contact Government Services)

<div>
 Paralegal Admin Specialist Employment Type: Full-Time, Entry Level Department: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:
 
 
 <ul>
 <li>
 A Paralegal/Administrative Specialist performs, but is not limited to the following duties:
 </li>
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 Provide Apprentice examination of legal instruments
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 Review legal instruments (completeness of information, proper execution)
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 Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed
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 Determine correctness of action (per Government regulations, procedures, etc).
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 Research records (to ascertain conditions that might preclude action)
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 Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions
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 Assist with the preparation of trial and hearing presentations and demonstratives
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 Collects and compiles statistical data as necessary for various reports
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 Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations
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 Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:
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 Attention to detail and the ability to read and follow directions
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 Good oral and written communications skills
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 Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.
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 Health, Dental, and Vision
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 Life Insurance
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 401k
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 Flexible Spending Account (Health, Dependent Care, and Commuter)
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 Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: https://cgsfederal.com/join-our-team/ For more information about CGS please visit: https://www.cgsfederal.com or contact: Phone: +1 (888) 680-5916 Email: [email protected] #CJ $45,000 - $55,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 </li>
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</div>

Paralegal Admin Specialist with Security Clearance

Hochstetler Law Firm

Hochstetler Law Firm, P.C. engages qualified professionals to provide expert services to clients in matters relating to nonprofit formation, estate planning, corporate counsel, mergers and acquisitions, Anabaptist representation, and litigation defense. We prioritize quality, efficiency, and professionalism in meeting the specific needs of each project. Our organization values integrity and fosters a collaborative work environment to achieve client satisfaction and professional growth.Role DescriptionThis is a full-time, on-site role for a Paralegal based in Lancaster, PA. The Paralegal will support the attorneys while maintaining a high standard of professional service.<ul><li>Assist attorneys with legal research using legal research tools to gather relevant case law, statutes, and regulations across diverse practice areas relating to nonprofit organizations, business formation, and estate planning.</li><li>Prepare and draft legal documents with precision and clarity.</li><li>Manage and organize case files using document management systems to ensure easy retrieval and compliance with record-keeping standards.</li><li>Conduct thorough document review for accuracy, completeness, and adherence to case requirements; perform proofreading and transcription as needed.</li><li>Handle administrative responsibilities such as data entry, filing, scheduling appointments, managing phone etiquette, and providing executive administrative support to attorneys.</li></ul>Qualifications<ul><li>Completion of Paralegal Certification, Juris Doctor (JD) degree, or two years of Paralegal experience. Estate planning or relevant legal practice preferred.</li><li>Proven paralegal experience with a strong background in legal administrative tasks across multiple practice areas including nonprofit organizations, business formation, and estate planning.</li><li>Proficiency in legal research platforms such as Westlaw and LexisNexis.</li><li>Excellent writing skills for drafting legal documents and correspondence; keen proofreading abilities to ensure accuracy.</li><li>Strong organizational skills coupled with project management experience to handle multiple cases efficiently.</li><li>Ability to perform detailed document review and conduct effective legal research independently.</li><li>Knowledge of various practice areas including nonprofit organizations, business formation, and estate planning is preferred but not mandatory.</li><li>Proficiency in data entry and file management systems required.</li></ul>Work Location: In person

Paralegal

Brooks & DeRensis, P.C.

&lt;Job Summary&gt; We are seeking a proactive and detail-oriented Paralegal/Administrative Assistant to join our legal team in the Boston area. In this role, you will provide essential litigation support in addition to various administrative duties. Your energetic approach and organizational skills will help ensure smooth legal operations, effective document management, comprehensive research and effective administrative support. This paid position offers an exciting opportunity to develop your legal expertise while contributing to impactful cases and projects. Position is in office, Monday-Friday, 9:30 a.m. - 5:30 p.m.&lt;Responsibilities&gt;<ul><li>Organize and maintain the managing partner&rsquo;s calendar, scheduling appointments, and ensuring the partner is prepared for events, meetings and court appearances.</li><li>Handle and prioritize incoming/outgoing correspondence (i.e., e-mails, letters, invoices, court filings).</li><li>Knowledge of state and federal court procedures.</li><li>Arrange meetings, prepare agendas, take minutes, and follow up on action items to insure effective communication and collaboration among team members.</li><li>Manage incoming and outgoing communications, including e-mails, phone calls, and letters, often acting as the first point of contact for the managing partner.</li><li>Organize travel plans, including booking flights, accommodations, and transportation, ensuring that all logistics are handled efficiently.</li><li>Maintain confidential files and documents, ensuring important information is</li><li>organized and accessible.</li><li>Perform a wide variety of administrative tasks, such as research, managing budgets, supporting the managing partner&rsquo;s decision-making process.</li><li>Prepare, review, and proofread legal documents including contracts, pleadings, briefs, and correspondence with precision and attention to detail.</li><li>Manage legal case files using document management systems; ensure all records are organized and up-to-date.</li><li>Conduct thorough document review and data entry to facilitate accurate case tracking and compliance.</li><li>Perform administrative duties such as filing, client billing, telephones, and general clerical tasks to keep the office running efficiently.</li><li>Assist with client interviews and maintain confidentiality while supporting client communication efforts in various practice areas including family law and immigration law.</li></ul>&lt;Qualifications&gt;<ul><li>Preferably 5 or more years paralegal experience or equivalent legal administrative experience in a fast-paced law office environment.</li><li>Strong knowledge of legal research and document management software.</li><li>Familiarity with a broad range of practice areas, specifically municipal and litigation procedures.</li><li>Excellent organizational skills with the ability to manage multiple projects simultaneously.</li><li>Demonstrate proficiency in document review, legal drafting, proofreading and transcription.</li><li>Exceptional writing skills combined with strong attention to detail for drafting legal documents.</li><li>Effective communication skills with professional phone etiquette.</li><li>Exceptional attention to detail.</li><li>Ability to prioritize tasks efficiently in a busy environment while maintaining high standards of accuracy. This position offers valuable experience supporting attorneys in litigation and municipal practice areas while providing your administrative expertise&mdash;making it an excellent stepping stone for future career advancement in the legal profession.</li></ul>Job Type: Full-timePay: $30.00 - $35.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Paralegal/Administrative Assistant

State of New Hampshire

<div><div>State of New Hampshire Job Posting
Office of State and Public Sector Labor Relations
2 1/2 Beacon Street
Concord, NH 03301 
 Legal Secretary IV
Position # 13799 
 
$19.96/hour - $26.41/hour 
 
 
*See total compensation information at the bottom of announcement. 
</div> 
The State of New Hampshire, Office of State and Public Sector Labor Relations has a full-time vacancy for 23-2010 Paralegals and Legal Assistants-3.
Summary:
 
Supervises legal administrative operations and supports adjudicatory functions involving highly confidential subject matter for the New Hampshire Office of State and Public Sector Labor Relations (Office). This includes responsibility for the Right to Know Ombudsman&rsquo;s Office (RKO) and the Personnel Appeals Board (PAB), under the supervision of the Executive Director/Counsel.
YOUR EXPERIENCE COUNTS: Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education. 
 
MINIMUM QUALIFICATIONS:
Education/Experience: Associate's degree and 1 year of experience, OR an equivalent combination of 3 years of education and experience after completing high school. Education and experience must be in administrative, secretarial, office support, or related fields, and include some experience with preparing records, scheduling and coordinating meetings, reviewing documents, or managing case files in a legal setting.
License/Certification: Valid driver&rsquo;s license and access to transportation for statewide travel
Other Requirements: Not applicable
Trainee Option: Candidates with an equivalent combination of 2+ years of relevant education and experience after completion of high school may be considered and hired in &lsquo;trainee status&rsquo; for this position.
PREFERRED QUALIFICATIONS:
Paralegal or Legal Secretary Certificate.
Proficiency in word processing software including MS Office.
Courses or experience in business math, legal research, records management, legal technology, business law, legal transcription, legal writing, business communications, or legal terminology.
Familiarity with court filing, review of rules, proper legal symbols and filing techniques, as well as legal fundamentals.
AFTER-HIRE REQUIREMENTS : None
CAREER ADVANCEMENT OPPORTUNITIES:
In-Band Advancement Available: Yes No
Broad Group Level Advancement Available: Yes No
DISCLAIMERS:
The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.
The work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.
Responsibilities: 
 
Works at the direction of Office legal staff to maintain and support the operations of the PELRB, RKO, and PAB, including providing administrative support and managing correspondence.
Distinguishes and identifies petitions, complaints, filings, and general inquiries, including: PELRB declaratory rulings, new unit certifications, challenge elections, appointments from neutral lists, unfair labor practice complaints; RKO inquiries, complaints, motions, redacted and unredacted government records; and PAB appeals. Supports the board and professional staff in case processing functions and appellate proceedings to ensure efficient Office operations.
Proofreads, processes, monitors, and maintains case files within the Office or on appeal, including intake and maintenance using case management software, processing all case filings, and docket management in accordance with state law and applicable rules. Utilizes case management software to provide timely notifications to staff and the director of case activity and action items, ensuring compliance with applicable law and rules.
Monitors and implements legal support procedures related to scheduling status conferences, pre-hearing conferences, hearings, and pre-election conferences for the RKO and PAB. Coordinates with professional staff and the director to effectively manage the entire docket and calendar of the RKO, PAB, and PELRB, ensuring all entities are kept informed of the latest actions taken.
Maintains confidentiality of board and professional staff deliberations, and ensures the impartiality of the Office with staff, the board, parties to proceedings, their representatives, other state agencies and branches of state government, the general public, and the media. Promotes public understanding and confidence in the administrative and adjudicatory functions of the PELRB, PAB, and RKO.
Coordinates and schedules pre-election activities and representation elections, ensuring all procedures comply with administrative rules and RSA 273-A:10. Prepares comprehensive election documentation, including formal notices, lists of eligible voters, sample ballots, and election ground rules. Conducts on-site representation elections as assigned by the director, diligently overseeing the process to uphold fairness, accuracy, and integrity of election outcomes.
Manages the PELRB list of arbitrators, bargaining impasse mediators, and fact-finders, including processing petitions for the appointment of mediators, fact-finders, and arbitrators involved in grievance arbitrations and facilitation of contract negotiations.
Tracks and obtains collective bargaining agreements (CBAs) for approximately 640 certified bargaining units at the state, county, city, and municipal levels. Maintains reporting requirements and related data for CBAs, decisions, and other forms and publications available on the PELRB webpage, following established practices and procedures.
Handles accounts payable and receivable, including mileage, per diem, expense payments, filing fees, and other payments received by the PELRB. Manages office space rent and supplies and performs data entry and revisions of budget requests in NHFIRST BARS, ensuring compliance with approved budget parameters.
In addition to legal secretary responsibilities, provides administrative support to legal staff, manages correspondence, prepares legal documents, and maintains confidentiality of sensitive information, ensuring the smooth and efficient operation of the Office.
For further information please contact Rebecca Gerlack, Legal Secretary IV at Rebecca.J.Gerlack@pelrb.nh.gov or 603-271-2587.
*TOTAL COMPENSATION INFORMATION
The State of NH total compensation package features an outstanding set of employee benefits, including:
HMO or POS Medical and Prescription Drug Benefits:
The actual value of State-paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.
See this link for details on State-paid health benefits:
https://www.das.nh.gov/hr/benefits.aspx 
 
Value of State's share of Employee's Retirement: 12.87% of pay 
 
Other Benefits:
<ul><li>Dental Plan at minimal cost for employees and their families ($500-$1800 value)
</li></ul><ul><li>Flexible Spending healthcare and childcare reimbursement accounts
</li></ul><ul><li>State defined benefit retirement plan and Deferred Compensation 457(b) plan
</li></ul><ul><li>Work/life balance flexible schedules, paid holidays and generous leave plan
</li></ul><ul><li>$50,000 state-paid life insurance plus additional low-cost group life insurance
</li></ul><ul><li>Incentive-based Wellness Program (ability to earn up to $500)
</li></ul>Total Compensation Statement Worksheet:
https://www.das.nh.gov/jobsearch/compensation-calculator.aspx 
 
Want the specifics? Explore the Benefits of State Employment on our website:
https://www.das.nh.gov/hr/documents/BenefitBrochure.pdf 
 
https://www.das.nh.gov/hr/index.aspx 
 
EOE
TDD Access: Relay NH 1-800-735-2964</div>

LEGAL SECRETARY IV

Clark Hill PLC

Clark Hill PLC seeks an experienced full-time Legal Administrative Assistant in its Frisco Office. A minimum of 3 years of Litigation experience and the ability to work in a team environment is required. Experience in a high-volume, fast-paced legal practice is preferred. This position reports to the Office Manager, as well as to assigned attorneys, and is responsible for, among other activities, (i) providing the requisite legal secretarial and administrative support/clerical needs of assigned attorneys; (ii) preparing letters, memos, and other documentation, as required; (iii) entering client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters; (iv) preparing and filing pleadings with the appropriate court system and docketing dates into a central docketing system, as needed; (v) making travel arrangements and preparing expense reimbursement documentation; (vi) answering the phones of assigned attorneys; and (vii) entering attorney time. Specialized litigation skills. While this position assists attorneys in the litigation area, the successful candidate must be willing and able to help attorneys, legal assistants, and others in other areas.
 
The successful candidate will have excellent computer skills utilizing all aspects of Office 365 and will have excellent attention to detail with superb proofreading skills. Candidates must be able to prioritize and manage a high-volume and diverse workload and thus must be able to handle multiple tasks at one time with exceptional organizational skills. A team player, the LAA must be able to absorb information quickly and adapt to change. Sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and other is a must. Certified Legal Secretary designation is a plus.
 
The salary range at the time of posting is $65,000 to $75,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, and an employee assistance program.
 
Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.
 
Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.

Legal Administrative Assistant

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