legal administrative specialist

Bradley Arant Boult Cummings

Position Summary: 
As an experienced member of the Legal Resource Center (LRC), the Legal Support Specialist II (LSS II) provides advanced administrative and legal support to attorneys firm-wide. The LSS II works collaboratively and cooperatively with others in a team environment to deliver the highest level of service to internal and external clients.
 The Legal Support Specialist II role is an opportunity to continue enhancing your career in a professional services environment. Bradley offers inhouse training to fill gaps in skillsets that are needed to perform the essential functions of this role. The successful candidate will be self-motivated, detail-oriented, punctual and will have excellent organization, communication and computer skills. Opportunity will exist to mentor our team members in the Legal Support Specialist I role.
 
Key Responsibilities: 
<ul>
<li>Prepare legal documents, memoranda and correspondence from draft or dictated text.</li>
<li>Create, edit, format and proofread documents, spreadsheets, and presentations with the highest level of accuracy and attention to detail.</li>
<li>Draft simple notices.</li>
<li>Generate pleadings and briefs with the ability to perform extensive formatting, styling and editing of documents using advanced features of Word including Tables of Contents, Tables of Authorities, Cross-referencing, and Track Changes.</li>
<li>Transcribe data from audio tapes.</li>
<li>Create and edit PowerPoint slide presentations and other graphs and charts.</li>
<li>Convert PDF files to Word format, cleaning up and formatting converted document.</li>
<li>Manage workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other support services to complete work.</li>
<li>Transmit legal documents, memoranda, and correspondence to clients, witnesses and court officials by electronic filing, fax, email, mail and/or messenger.</li>
<li>Assist with management of client financial records, accountings and reporting requirements.</li>
<li>Calendar critical deadlines and other dates requiring action and ensure accurate calculations.</li>
<li>Submit for and maintain, Bar and Court Admissions.</li>
<li>Track attorney Continuing Legal Education.</li>
<li>Provide additional support, back-up and PTO coverage for LSS I Team.</li>
<li>Other advanced clerical tasks and related duties, as assigned.</li>
</ul>
Job Requirements: 
<ul>
<li>Associate’s degree preferred; Bachelor’s degree is a plus.</li>
<li>3-4 years of experience as a legal assistant primarily in Litigation.</li>
<li>Excellent interpersonal skills.</li>
<li>Ability to remain poised and demonstrate composure and tact in stressful situations.</li>
<li>Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-drive, detail-oriented work environment utilizing excellent judgment, and decision-making skills.</li>
<li>Ability to maintain confidentiality.</li>
<li>Embrace technology and seek knowledge to improve efficiency and quality of work.</li>
<li>Advanced computer skills including knowledge of MS Word, Outlook, Excel as well as specific law firm programs.</li>
<li>Familiarization with basic graphics and picture manipulation, including resizing, copying, and pasting functions.</li>
<li>Excellent oral and written communication skills.</li>
<li>Ability and desire to train and mentor others.</li>
<li>Typing accuracy, ability to proofread with an attention to detail.</li>
<li>Good organizational skills.</li>
<li>Strong client service focus and ability to work effectively in a team environment.</li>
<li>Self-motivation and ability to work with minimal supervision, while functioning effectively as part of a team.</li>
<li>Various physical activity may be required.</li>
</ul>
Why Join Bradley?
 We offer more than just a job — we provide a place to build your career. Bradley offers:
 <ul>
<li>Competitive salaries, commensurate with experience.</li>
<li>Comprehensive benefits including medical, dental, vision, life, disability, and retirement.</li>
<li>Professional development support, including CLE tracking and training programs.</li>
<li>A collaborative, inclusive, and supportive culture.</li>
</ul>
Bradley is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy, sexual orientation and gender identity or expression), marital status, age, physical or mental disability, veteran status, genetic information, or any legally protected status.
 
Bradley is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy, sexual orientation and gender identity or expression), marital status, age, physical or mental disability, veteran status, genetic information, or any legally protected status.

Legal Support Specialist II

Citi

<div>The Legal Support Specialist 1 is a trainee professional role. Requires a good knowledge of the range of processes, procedures and systems to be used in carrying out assigned tasks and a basic understanding of the underlying concepts and principles upon which the job is based. Good understanding of how the team interacts with others in accomplishing the objectives of the area. Makes evaluative judgements based on the analysis of factual information. They are expected to resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents. Must be able to exchange information in a concise way as well as be sensitive to audience diversity. Limited but direct impact on the business through the quality of the tasks/services provided. Impact of the job holder is restricted to own job. 
 
Responsibilities:<ul><li>
Performs legal support related to legal operations, technology, budget/expenses, risk/controls, litigation/discovery/settlements and/or administration</li><li>
Performs varied work requests from multiple sources that may be complex in character and have tight deadlines</li><li>
Performs routine operational or legal administrative work</li><li>
Day-to-day actions are focused on administering defined procedures, analyses and report preparation</li><li>
Individuals will have their work thoroughly reviewed and checked by more senior incumbent</li><li>
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li></ul> 
Qualifications:<ul><li>
3-5 years relevant experience</li><li>
Experience working in corporate legal department, law firm, financial services, consulting, technology firm or related industry</li><li>
Must have effective organizational skills, attention to detail, exceptional verbal communication and listening skills</li><li>
Knowledge of legal customs and practices</li><li>
Project administration skills</li><li>
Knowledge and understanding of the financial services industry</li></ul> 
Education:<ul><li>
Bachelors/University degree or equivalent experience</li></ul> 
This job description provides a high-level review of the types of work performed. Other job-related duties may be assigned as required.
-
Job Family Group:
Legal
-
Job Family:
Legal Professionals
-
Time Type:
Full time
-
Most Relevant Skills
Please see the requirements listed above.
-
Other Relevant Skills
For complementary skills, please see above and/or contact the recruiter.
-
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law. 
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. 
 
View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.</div>

Legal Support Specialist

Legal Assistant

Radiology Partners

POSITION SUMMARY: 
Radiology Partners has an open position for a Legal Operations Specialist to join their versatile and high-performing Legal team. The Legal Operations Specialist will provide support to the team’s administrative and operational functions. The individual will have the opportunity to work across multiple functional areas in the practice.
 
WHO WE ARE AND WHAT WE DO: 
Radiology Partners, through its owned and affiliated practices, is a leading radiology practice in the U.S., serving hospitals and other healthcare facilities across the nation. As a physician-led and physician-owned practice, our mission is to transform radiology by innovating across clinical value, technology, service, and economics, while elevating the role of radiology and radiologists in healthcare. Using a proven healthcare services model, Radiology Partners provides consistent, high-quality care to patients, while delivering enhanced value to the hospitals, clinics, imaging centers and referring physicians we serve.
 
WHY RADIOLOGY PARTNERS: 
<ul>
<li>Competitive Benefits package - Eligibility starts the month after hire, with tiered options to choose from.</li>
<li>Compensation Reviews, Career Growth Opportunities</li>
<li>Flexible Remote Schedules</li>
<li>Generous PTO Plans and Paid Holidays</li>
<li>Proudly Certified as a Great Place to Work for Five Consecutive Years</li>
</ul>
POSITION DUTIES AND RESPONSIBILITIES
 <ul>
<li>Provides confidential administrative support for the Legal department, such as scheduling meetings, accepting appointments, planning meetings, organizing agendas, booking travel, preparing expense reports, and resolving and/or referring a range of administrative problems and inquiries through sound judgment, knowledge of company policies and procedures, and with independent decision-making in areas as delegated</li>
<li>Works independently and within a team on special nonrecurring and ongoing projects</li>
<li>Acts as a project manager for special projects, at the request of the Legal department, which may include: planning and coordinating multiple presentations, collecting and/or disseminating information</li>
<li>Acts as a liaison with departments and outside law firms and agencies, including C-level executives staff</li>
<li>Schedules and organizes complex activities such as meetings, travel, conferences and department activities for leaders of the department</li>
<li>Handles confidential and non-routine information and explains policies when necessary</li>
<li>Respond confidently, courteously, knowledgeably, and professionally to internal and external phone calls and office visits including company leadership, senior managers, teammates, and customers, exhibiting a "can do" customer service attitude</li>
<li>Compose and edit correspondence and/or memoranda from dictation, verbal direction or from knowledge of established departmental templates and policies; may prepare, transcribe, compose, type, edit and distribute agendas and/or minutes of meetings</li>
<li>Proofread and ensure clarity as well as grammatical and typographical accuracy (free from errors) of all written documentation including emails</li>
<li>Review mail, determine level of priority, and process accordingly; ensure all outgoing mail is prepared as necessary and to meet mailroom deadlines</li>
<li>Establish, maintain, and update files, reports, databases, records, and other documents</li>
<li>Prepare, reconcile, track, and submit expense reports as requested</li>
<li>Access e-mail and coordinate electronic calendars for multiple management team members</li>
<li>Work independently on several tasks at once and display ability to multi-task and prioritize those tasks appropriately</li>
<li>Performs other related duties and participates in special projects as assigned</li>
</ul>
DESIRED PROFESSIONAL SKILLS AND EXPERIENCE
 <ul>
<li>AA Degree or greater preferred</li>
<li>5+ years of experience working with senior level managers and directors and/or in a law fir</li>
<li>Must have advanced knowledge of technology to include computers and software programs such as MS Office, spreadsheets or other programs specific to the job in order to complete job duties successfully</li>
<li>Must have excellent oral and written communication skills to communicate effectively internally and externally when completing assignments</li>
<li>Must have strong organizational skills with ability to manage deadlines and prioritize workload and make adjustment to meet business needs</li>
</ul>
COMPENSATION: 
The salary range for this position is $80,000-$90,000. Final determinations may vary based on several factors including but not limited to education, work experience, certifications, geographic location etc. This role is also eligible for an annual discretionary bonus. In addition to this range, Radiology Partners offers competitive total rewards packages, which include health & wellness coverage options, 401k benefits, and a broad range of other benefits such as family planning and telehealth (all benefits are subject to eligibility requirements).
 
Radiology Partners is an equal opportunity employer. RP is committed to being an inclusive, safe and welcoming environment where everyone has equal access and equitable resources to reach their full potential. We are united by our Mission to Transform Radiology and in turn have an important impact on the patients we serve and the healthcare system overall. We hold that diversity is a key source of strength from which we will build a practice culture that is inclusive for all. Our goal is to empower and engage the voice of every teammate to promote awareness, compassion and a healthy respect for differences.
 
CCPA Notice: When you submit a job application or resume, you are providing the Practice with the following categories of personal information that the Practice will use for the purpose of evaluating your candidacy for employment: (1) Personal Identifiers; and (2) Education and Employment History.
 
Radiology Partners participates in [1] E-verify.
 
Beware of Fraudulent Messages: Radiology Partners will never request payment, banking or other financial information in exchange for interviews or as part of the hiring process. Additionally, we will not send checks for deposit into your bank account at any stage of recruitment. All communication during the interview and hiring process should come from an email address ending in "@radpartners.com." If you suspect you are receiving a fraudulent job offer or solicitation from Radiology Partners or one of our local practices, please email [2] Talent@radpartners.com to notify our team.
 
References
 
Visible links
 1. https://urldefense.com/v3/__https:/www.e-verify.gov/about-e-verify__;!!JaxrFA0aDbS6wLZB7A!vEd9epHvuj6MdirZQRvXHDpzQlNythznD5cZL5l1N14Kwz_24m5x_kVNh4L-rdZPNdeizqXpy9h6mJK1GI9V-RHQ8Eg$
 2. mailto: Talent@radpartners.com

Legal Operations Specialist

Los Alamos County

<div><div><div>CLASSIFICATION: Non-Exempt 
DEPARTMENT/DIVISION: Police 
SUPERVISOR: Management Analyst 
 
Salary ranges are: Records Specialist 1 - $25.05 to $40.79/hr 
Records Specialist 2 - $26.30 to $42.83/hr.
 
Records Specialist 3 - $27.61 to $44.97/hr. 
Position Summary: 
Under general supervision of the Management Analyst, performs a variety of administrative and operational support duties for the Police Department. Maintains confidentiality of all privileged information. 
 
Minimum Qualifications: 
<ul><li>High School Diploma or GED.</li><li>One year administrative or secretarial experience.</li><li>Must possess or have ability to obtain within forty-five days of employment and must maintain a valid New Mexico Notary Public Certificate.</li><li>Must successfully complete a thorough background investigation and fingerprint background check.</li></ul> 

Additional Minimum Qualifications for Records Specialist 2: 
<ul><li>Two additional years of experience in records management.</li></ul> 

Additional Minimum Qualifications for Records Specialist 3: 
<ul><li>Two additional years of experience in records management.</li></ul> 

Preferred Qualifications: 
<ul><li>Valid New Mexico driver&rsquo;s license.</li></ul> 

Preferred Qualifications for Records Specialist 2: 
<ul><li>Associate&rsquo;s degree from an accredited college or university in Library Science, Business Administration, Computer Science or another related field.</li><li>Experience working for municipal government in records and information management and information governance.</li><li>Experience with the New Mexico IPRA, Public Records Act, FOIA and other records or information management regulatory requirements mandated by law.</li><li>Paralegal or other legal certification.</li><li>Project management experience.</li><li>Valid New Mexico driver&rsquo;s license.</li></ul> 

Preferred Qualifications for Records Specialist 3: 
<ul><li>Bachelor&rsquo;s Degree or advanced degree from an accredited college or university in Library Science, Business Administration, Computer Science or another related field.</li><li>ARMA Information Governance Certification.</li><li>ARMA Essentials of Records &amp; Information Management Certificate (RIM).</li><li>Paralegal or other legal certification.</li><li>Project Management Professional (PMP) certification.</li><li>Information Technology Infrastructure Library (ITIL) certification.</li><li>ARMA Professional Leadership certification.</li></ul></div>
Code : 26071-1
Type : INTERNAL &amp; EXTERNAL
Posting Start : 12/18/2025
Posting End : 01/23/2026
Salary: $27.61-$44.97</div></div>

RECORDS SPECIALIST 1, 2 OR 3

Accounting Career Consultants, ACC Legal & HR Career Consultants

<div>
 
 
 Why is This a Great Opportunity?
 
 
 
 
 
 
 This role offers an opportunity to support the efficient operation of a law firm by serving as a key point in the client and matter intake process. The File Opening Specialist plays an important role in ensuring accurate file setup, compliance with internal procedures, and timely support for attorneys and legal staff. This position provides exposure to legal operations, compliance requirements, and administrative processes within a professional services environment. It is well suited for individuals who are detail-oriented and interested in building experience within the legal field.
 
 
 
 
 
 
 
 
 
 Job Description:
 
 
 
 
 
 
 The File Opening Specialist is responsible for opening and maintaining client and matter files in accordance with firm policies and regulatory requirements. Responsibilities include, but are not limited to:
 
 
 &bull; Opening new client and matter files in the firm&rsquo;s case management and billing systems
 
 
 &bull; Reviewing file opening requests for completeness and accuracy
 
 
 &bull; Conducting conflict checks and coordinating resolution as needed
 
 
 &bull; Ensuring compliance with firm policies, ethical rules, and recordkeeping requirements
 
 
 &bull; Maintaining accurate client and matter information, including engagement details and billing arrangements
 
 
 &bull; Communicating with attorneys and legal staff to resolve missing or incomplete information
 
 
 &bull; Assisting with file maintenance, updates, and closures as required
 
 
 &bull; Supporting audits, reporting, and administrative projects related to file management
 
 
 &bull; Maintaining confidentiality and handling sensitive information with discretion
 
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 &bull; High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree preferred
 
 
 &bull; One (1) or more years of experience in a law firm, legal administrative, intake, or professional services environment preferred
 
 
 &bull; Strong attention to detail and organizational skills
 
 
 &bull; Ability to manage multiple requests and meet deadlines in a fast-paced environment
 
 
 &bull; Clear written and verbal communication skills
 
 
 &bull; Proficiency with Microsoft Office applications; experience with legal case management or billing systems preferred
 
 
 &bull; Ability to follow established procedures and maintain compliance standards
 
 
 &bull; Strong judgment and discretion when handling confidential information
 
 
 &bull; Authorization to work in the United States
 
 
 
 
 
 #30587
 
</div>

File Opening Specialist

Dell Medical School

Purpose The Healthcare Contracts Specialist provides essential administrative and clerical support to the Contracts function and is responsible for organizing, tracking, and maintaining contract documentation, coordinating contract workflows, and ensuring timely processing of agreements. Reporting to the Senior Finance Business Partner, the Healthcare Contracts Specialist works closely with clinical departments, legal staff, supply chain, finance, and compliance. The position requires strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced, highly regulated environment. The Healthcare Contracts Specialist plays a key role in supporting the contract lifecycle process, ensuring compliance with internal policies and external regulations, and facilitating communication between departments and external vendors. Responsibilities Contract Lifecycle Management<ul><li> Prepares, formats, and edits contract documents in collaboration with the clinical departments and with the direction of finance, legal or contracts staff for clarity and consistency. </li><li> Tracks contract status and deadlines using contract management software or spreadsheets. </li><li> Maintains organized digital and physical contract files in accordance with institutional policies. </li><li> Assists with routing contracts for review, approval, and signature. </li><li> Ensures executed contracts are properly archived and accessible. </li><li> Prepares summaries and reports on contract status. </li><li> Reviews contracts for formatting, completeness, and compliance with templates. </li></ul>Internal and External Communication <ul><li> Communicates with internal stakeholders to gather required documentation or approvals. </li><li> Responds to inquiries from vendors, legal counsel, and department staff regarding contract status. </li><li> Schedules meetings and maintains calendars for contract-related discussions. </li><li> Drafts professional emails, memos and routine correspondence and contract-related memos to internal and external stakeholders. </li><li> Escalates issues or delays to appropriate personnel. </li><li> Responds promptly to inquiries from departments and vendors. </li><li> Meets the expectations and requirements of internal and external customers, building rapport with stakeholders to facilitate smooth communication. </li><li> Provides clear guidance on contract processes and requirements. </li></ul>Contract Databases and Logs <ul><li> Enters contract data into tracking systems or databases, ensuring accuracy. </li><li> Identifies discrepancies or missing documentation in contract data. </li><li> Updates contract logs with key dates, terms, and renewal information. </li><li> Generates standard reports on contract activity and status. </li><li> Assists with data validation and cleanup to ensure accuracy. </li><li> Supports audits by retrieving and organizing requested contract records. </li><li> Maintains logs and databases that are current and accessible. </li></ul>Compliance and Policy Adherence <ul><li> Verifies that contracts meet institutional formatting and policy requirements. </li><li> Flags missing or incomplete documentation for review. </li><li> Supports compliance with HIPAA, Stark Law, Anti-Kickback Statute, and other applicable regulations. </li><li> Participates in training on contract compliance and confidentiality. </li><li> Maintains confidentiality of sensitive contract information. </li></ul>General Administrative Support <ul><li> Orders office supplies and manages department filing systems. </li><li> Prepares agendas, takes meeting minutes, and distributes follow-up items. </li><li> Assists with onboarding of new staff or contractors. </li><li> Supports special projects and process improvement initiatives. </li></ul>Contracts Renewals and Expirations <ul><li> Monitors upcoming contract expirations and alerts responsible parties. </li><li> Prepares renewal templates and assists with drafting updated terms. </li><li> Coordinates with departments to confirm continued need for services. </li><li> Tracks renewal approvals and ensures timely execution. </li><li> Archives expired contracts per retention policies. </li></ul> Required Qualifications <ul><li> Associate's degree in Business Administration, Legal Studies, or a related field of study. </li><li> Two (2) years of administrative work experience, including at least 1 year supporting contract management, legal procurement, or compliance functions in a healthcare, legal, or corporate setting. </li></ul> Preferred Qualifications <ul><li>Bachelor's degree in Business Administration, Legal Studies, Healthcare Administration, or a related field of study.</li><li> Three (3) years of experience in a healthcare or legal administrative support role, with direct exposure to contract lifecycle processes, document management systems, and regulatory compliance. </li><li>Certifi ed Administrative Professional (CAP) offered by the International Association of Administrative Professionals (IAAP); demonstrates advanced administrative knowledge and skills </li><li> Certified Contract Manager (CCM) offered by the National Contract Management Association (NCMA); beneficial for understanding contract lifecycle and compliance </li><li> Notary Public Commission </li><li> HIPAA Certification; demonstrates understanding of healthcare privacy and security regulations </li></ul> Salary Range $50,000 + depending on qualifications Working Environment/Equipment <ul><li> Standard office equipment </li><li> Repetitive use of a keyboard </li><li> Must be able to work in a hybrid environment as needed. </li><li> May require occasional travel between administrative offices or healthcare facilities. </li><li> Must be able to sit for extended periods and manage prolonged screen time. </li><li> Requires use of contract management systems, document editing software, and enterprise resource planning (ERP) tools. </li></ul> Required Materials <ul><li>Resume/CV</li><li>3 work references with their contact information; at least one reference should be from a supervisor</li><li>Letter of interest</li></ul>Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Healthcare Contracts Specialist

Search 10000+ Legal administrative specialist jobs near you this January. New roles added regularly across leading industries. Apply today.