legal administrative support

Putnam County Prosecutor's Office

<p><b>Job Overview</b><br/>We are seeking a highly organized and detail-oriented Administrative Assistant/Legal Secretary to support our legal team. This role involves providing comprehensive administrative and legal support across various practice areas with emphasis on criminal law and procedure as well as family law, and more. The ideal candidate will possess strong legal research skills, proficiency with document management systems including Matrix Electronic File Management system, and excellent communication abilities to ensure the smooth operation of our law office.</p><p><b>Duties</b></p><ul><li>Manage and maintain legal case files using document management systems such as Matrix Electronic File Management system.</li><li>Conduct legal research utilizing LexisNexis, Westlaw, and other research tools to support attorneys&rsquo; case preparation.</li><li>Draft, review, and proofread legal documents including contracts, pleadings, correspondence, and reports with precision.</li><li>Assist with legal case management by organizing documents, tracking deadlines, and coordinating case activities.</li><li>Provide administrative support such as data entry, filing, document review, transcription, and maintaining organized records.</li><li>Schedule appointments, manage calendars, and coordinate meetings for attorneys and clients.</li><li>Handle phone inquiries with professional phone etiquette; communicate effectively with clients and external parties.</li><li>Support litigation processes through document review and preparation for court filings.</li><li>Perform clerical tasks including proofreading documents, managing email correspondence, and maintaining confidentiality.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as a legal secretary or paralegal in a law office setting with familiarity in multiple practice areas such as criminal law and procedure, family law, appellate procedure and government law.</li><li>Strong knowledge of legal research tools including LexisNexis and Westlaw.</li><li>Proficiency in document management systems like Matrix Electronic File Management system or similar platforms.</li><li>Excellent writing skills with the ability to draft clear legal documents; strong proofreading and transcription abilities.</li><li>Exceptional organizational skills with attention to detail; ability to manage multiple priorities efficiently.</li><li>Experience with legal administrative tasks such as filing, data entry, and document review.</li><li>Familiarity with litigation procedures and case management processes.</li><li>Strong interpersonal skills including professional phone etiquette; ability to work independently or as part of a team.</li><li>Paralegal experience or prior legal administrative experience is highly preferred. This position offers an opportunity to work in a dynamic legal environment supporting diverse practice areas while honing your administrative and legal research skills in a professional setting.</li></ul><p>Pay: $20.00 - $24.00 per hour</p><p>Expected hours: 40.0 per week</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Law office: 1 year (Preferred)</li></ul><p>License/Certification:</p><ul><li>Legal Assisting or Paralegal Certificate (Preferred)</li></ul><p>Work Location: In person</p>

Administrative Assistant/Legal Secretary

Oxiliry

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  Oxiliry
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 is a trusted business process outsourcing partner, providing quality resources and delivering scalable, efficient, and innovative solutions to empower businesses globally. Committed to excellence, we streamline operations to drive profitability, foster sustainable growth, and build lasting partnerships for success.
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 The Resource to the Legal Department, providing essential administrative and organizational support focused on corporate governance, legal documentation, and managing key legal projects. This role is vital for maintaining the efficiency and compliance of the legal function. This position requires exceptional attention to detail, proficiency in document management systems, and the ability to effectively collaborate with international teams across different time zones. The coordinator will also support tasks related to corporate entity management, activity, and insurance.
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 Responsibilities:
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   Financial &amp; Invoice Management: Process and track outside counsel invoices and coordinate with the finance department for timely submission.
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   Corporate Entity Management: Assist in forming and managing corporate entities, including drafting templated documents, resolutions, and coordinating signatures.
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   Documentation &amp; Record-Keeping: Use entity management software to organize, file, and maintain all corporate records, including electronic minute books, ensuring accessibility and proper archiving.
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   System &amp; Process Management: Establish and maintain organized document management systems, apply consistent naming conventions, and track important deadlines (e.g., annual filings).
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   Governance &amp; Filings: Assist with annual filings and governance documentation, including managing director and officer changes, ensuring timely and accurate submission.
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   Insurance Coordination: Support insurance tasks, such as timely cancellation of pre-existing policies for newly acquired entities and preparing for policy renewals.
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   Legal Document Preparation: Assist in drafting, reviewing, and preparing various legal documents (e.g., contracts, amendments, legal letters) ensuring consistency with templates and legal/business requirements.
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   Cross-Functional Support: Provide comprehensive administrative and organizational support for legal projects to internal teams, ensuring effective cross-functional and cross-time-zone communication.
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 Requirements
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   Bachelor&rsquo;s degree in law, business administration, or a related field.
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   Minimum of 2-3 years of experience as a legal assistant.
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   Prior experience in corporate governance or legal documentation.
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   Exposure to transactional work (e.g., mergers and acquisitions).
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   Strong command of English (written and verbal) and excellent overall communication skills.
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   Proficiency in legal document management systems, or the proven ability and willingness to learn them quickly.
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   Exceptional organizational skills, strong attention to detail, and the ability to manage multiple deadlines effectively.
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 Benefits
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   Provident Fund
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   Medical Insurance
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   Market Competitive Salary
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   PTO
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   Quarterly Bonuses
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   Fuel Reimbursement Card
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Legal Coordinator

DeKalb County, GA

<div><p><b>LEGAL SECRETARY
</b><br>
Job Code: 03045 Salary Grade: 11 FLSA: Nonexempt Salary Range: $40,609 - $65,381<br>
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</p><p><b>Purpose of Classification:
</b><br>
The purpose of this classification is to perform routine and specialized clerical and secretarial tasks in support of assigned attorneys.<br>
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</p><p><b>Essential Functions:
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The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
</p><p>Prepares and processes a variety of legal and court documents and information; gathers, transcribes, composes, types, reviews, and submits documentation to appropriate personnel and parties.
</p><p>Monitors, tracks and maintains documentation regarding cases, status of cases, hearings, amendments to court rules, case law, etc.; tracks court documents, filings, and scheduling; follows up on docket entries, opinions, appeals, criminal complaints, fugitive warrants, etc.; and compiles statistics and prepares related reports.
</p><p>Distributes documentation between department/staff members and internal/external individuals/agencies, including but not limited to handling of paper and electronic court filings; distributes/delivers incoming faxes, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; processes outgoing mail; and copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.
</p><p>Maintains file system of various files/records; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; enters records and documentation into computer; updates and verifies accuracy of information entered; prepares files for hearings and trials; ensures all documentation and records are included in files; and closes files as needed.
</p><p>Maintains and prepares calendars; schedules and confirms appointments, meetings, interviews, conferences, court trials, hearings, substitutions, and related activities; creates, distributes and updates calendar on a regular basis; and notifies parties involved of changes.
</p><p>Greets visitors and the general public; provides information/assistance regarding department services, procedures, documentation, or other issues on the phone or in person; distributes forms and documentation; may meet with potential clients and review financial affidavits; responds to questions or complaints; researches problems/complaints; and initiates problem resolution.
</p><p>Answers incoming telephone calls; communicates with the general public, visitors, County staff and other individuals; provides assistance and information; refers callers to other staff members as appropriate; forwards calls to appropriate departments; and takes messages.
</p><p>Relieves assigned staff of routine administrative tasks; screens telephone calls, mail, and other communications and initiates appropriate action/response; records dictation; types, composes, edits, and proofreads correspondence on behalf of staff; and records and/or transcribes correspondence, statements, minutes, or other information; keeps staff informed of significant matters, messages, documentation, or other information.
</p><p><b>Minimum Qualifications:
</b><br>
Associate degree in Administrative Professional or related field; one year of experience in providing administrative support in a court or legal setting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
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<b>Specific License or Certification Required: </b>Must possess and maintain a valid Georgia driver&rsquo;s license.</p></div>

Legal Secretary

Pattern

<div><div><div>Assist with the preparation, filing, and maintenance of trademark, copyright, and design applications and renewals globally.</div><div>
Coordinate the collection of specimens and assist in developing and documenting acceptable usage evidence to support Statements of Use in trademark filings. Monitor deadlines and manage IP docketing systems to ensure timely action on filings, responses, and renewals.</div><div>
Proof-read invention intake forms and other IP related documents (e.g., Declarations and Assignments) and ensure compliance with procedural form requirements.
</div><div>Coordinate signatures, notarizations, and document executions for filings.
</div><div>Prepare status reports and summaries of IP portfolio, including generating internal and external docket reports.
</div><div>Conduct preliminary trademark searches, monitor potential infringing activity, and assist with enforcement actions (e.g., online takedowns).</div><div>
Assist in preparing Information Disclosure Statements (IDS) and manage reference lists.
</div><div>Communicate and coordinate with inventors, local counsel, and international associates on IP matters, including application status, deadlines, and filing requirements.</div><div>
Maintain organized IP files and update digital records in documenting systems.</div><div>
Assist with budget tracking, invoicing, and cost management related to filings and renewals.</div></div>
<div><div>As needed, support legal and compliance processes, including contract management and record keeping.</div><div>
Schedule, coordinate, and prepare materials for legal meetings and calls.</div><div>
Assist with data entry, reporting, and other ad-hoc projects for the Legal team.</div><div>
Perform additional administrative tasks to support legal operations as required.</div><div></div><div><b><br>
Required Qualifications</b></div><div>
Bachelor&rsquo;s degree (Law, Paralegal Studies, Business, or related field preferred).</div><div>
2+ years of experience as an IP Paralegal or in a legal administrative support role (in-house or law firm).</div><div>
Familiarity with trademark and copyright processes in India and internationally.</div><div>
Excellent attention to detail, organization, and time management skills.</div><div>
Strong written and verbal communication skills in English.</div><div>
High proficiency in Microsoft Office Suite, Google Workspace Suite, and document management tools.</div><div>
Ability to work both independently and collaboratively in a fast-paced environment.</div><div></div><div><b><br>
Preferred Qualifications</b></div><div>
Experience with global IP portfolio management.</div><div>
Working knowledge of IP docketing software (e.g., CPI, Symphony, or Anaqua).</div><div>
Experience supporting in-house legal teams for technology or e-commerce companies.</div><div>
Familiarity with USPTO TEAS, EPAS, and WIPO ePCT systems.</div></div>
<div><div>We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div></div></div>

Paralegal Analyst

Marriott Hotels Resorts

<strong>Description</strong><br>Position Summary<p>Marriott International the worlds largest hotel company based in Bethesda Maryland with more than 9000 properties and 30 brands in 142 countries and territories. Marriott operates and franchises hotels and licenses branded residential Law Department services the Companys lodging and hospitality business and provides legal advice and counsel to Marriotts internal clients.The Europe Middle East and Africa offices of the Law Department provide legal services to support the development and lodging operations of all Marriottbranded lodging products in Europe Middle East and Africa.</p><p>The Legal Assistant is an integral role in the department and isresponsible for providing direct administrative support to attorneys within the EMEA team. It is essential that the role maintain confidentiality of proprietary materials and information and ensure that tasks are completed accurately. This position will be located in Dubai United Arab Emirates and will report directly to a VP & Senior Counsel.</p><p><strong>Responsibilities Summary</strong></p><ul><li>Administrative support for attorneys working for up to 5 attorneys in one of the EMEA areas of Development Franchise Operations and Asset Management or from one of the other legal areas. The role might support additional positions as the team structure changes.</li><li>Compose type/merge compare format proofread and transmit legal documents and correspondence.</li><li>Provide excellent word processing and formatting support.</li><li>Prepare revise edit and proofread extensive correspondence and legal documents.</li><li>Prepare for transaction closings including preparation and editing of documents and powers of attorney.</li><li>Prepare and edit lengthy legal documents presentations agendas memos letters spreadsheets and other business documents.</li><li>Maintain confidentiality of proprietary materials and information. Protect the privacy and security of business parties customers and coworkers.</li><li>Demonstrate organizational prioritization proactivity proofreading and attention to detail skills to allow for timely effective and accurate performance of job duties with little or no outside assistance.</li><li>Interpersonal skills necessary in order to communicate with a diverse group of attorneys staff and clients and to provide or obtain information with ordinary courtesy diplomacy and tact. Good teamwork ability.</li><li>Track the status of projects (including MEA development deals) and any correspondence requiring responses and keep attorneys apprised of status.</li><li>Handle of legal documents including coordinating with signatories and collating agreements.</li><li>Enter matters in various databases such as iManage; update database information and documents including revision and search of databases for corporate entities and report and record management.</li><li>Create and maintain computer and paperbased filing and organization systems for records reports and documents. Create and maintain uptodate desk files and permanent files. Assist attorneys/paralegals in data entry and maintenance of practice areas contract database and database reporting as well as maintenance of all forms agreements disclosure documents and Sharepoint sites.</li><li>Act as liaison between the attorneys and other Marriott employees and outside counsel.</li><li>Organize and schedule meetings and conference calls and handle highpriority scheduling issues. Manage and coordinate calendars with team members and for Senior Leaders and other associates. Prepare for group and other general meetings including scheduling conference rooms preparing agenda items prior distribution of materials room set up audio visual equipment set up and food and beverage arrangements. Where necessary take minutes of the meetings.</li><li>Handle all travel arrangements and coordinate logistics including transportation reservations visas and lodging arrangements. Efficiently prepare expense reports.</li><li>Assist and work closely with the Executive Assistant/team leader with overflow as requested.</li><li>Review all incoming mail (including original legal documents) and forward to the appropriate attorney. Send couriers containing original legal documents.</li><li>Ensure necessary office supply inventory is available and order as needed. Ensure all office equipment is in working order.</li><li>Perform any other duties as necessary.</li><li>Provide cover for Legal Assistants during vacation/sickness</li></ul><p><strong>Requirements for Position</strong></p><ul><li>Minimum of three years of secretarial experience in a law firm or corporate department preferred but not essential<strong>.</strong></li><li>Strong skills with MS Office e.g. Word Outlook and PowerPoint. Proficiency or capacity to learn to utilize Teams/Sharepoint and database programs such as iManage are essential.</li><li>Strong attention to detail and ability to prioritize completing tasks on time with a good ability to multitask and deal with a high volume and strong sense of urgency. Flexibility to adapt to continually changing workload priorities and work well under pressure in a fastpaced environment.</li><li>Ability to proactively identify problems and issues and develop appropriate and innovative solutions. Ability to think outside the box and be resourceful.</li><li>Good time management organizational and interpersonal skills. Ability to work well in a team to achieve common goals and promote a positive work environment. Eagerness to pitch in to help others when needed. Collaborates well with a diverse group of attorneys and associates and is a good representative of the Law Department. High degree of professionalism diplomacy and tact.</li><li>Ability to demonstrate impeccable integrity in confidential matters and elsewhere.</li><li>Fast accurate typing. Strong word processing and spelling/grammar/proofreading skills.</li><li>Good judgment; professional demeanor</li><li>Diligence and strong work ethic.</li><li>Ability to work independently on projects and as part of a team.</li><li>Excellent English skills both written and verbal are essential.</li></ul><p><strong>Education:</strong>High School diploma or equivalent completed secondary education required.</p><p> Marriott International is an equal opportunity believe in hiring a diverse workforce and sustaining an inclusive peoplefirst are committed to nondiscrimination onanyprotectedbasis such as disability and veteran status or any other basis covered under applicable law. </p><br>

Clinton County Michigan

<p><b>Supervised by:</b> Office Manager-Prosecutor's Office</p><p><b>Supervises:</b> No supervisory responsibility</p><p><b>Position Summary:</b></p><p>Under the supervision of the County Prosecutor and Office Manager, performs a vast variety of secretarial and administrative support functions for the legal staff. Activities include preparing and processing legal documents, generating criminal complaints &amp; warrants, preparing, and issuing subpoenas, opening, and maintaining case files and providing office support such as answering telephones and opening and processing mail. Regularly enters juvenile criminal case and civil ticket information to the case tracking database. May be responsible for special assignments such as assisting with the processing of child support cases, Court of Appeals cases, Supreme Court cases, applications to set aside convictions, assisting in the prosecution of planning/zoning ordinance violation, forfeiture cases, and license restoration matters. Ensuring that prescribed time requirements are met. May also be required to attend court hearings with the Prosecutor/ APKs for Audio/Visual Support and participate in trial preparation.</p><p><b>Essential Job Functions:</b></p><p>An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.</p><p>1. Responsible for initial analysis of documents upon receipt to determine proper course of action. Prepares and files various motions, orders, stipulations, warrants, subpoenas, juvenile court petitions, and other legal forms and documents for District Court, Circuit Court, and Probate Court. Must have the ability to understand, interpret and effectively communicate legal policies, procedures and requirements. Must retain knowledge and remain current of court rule and legal statutes, specifically for, but not limited to, service of process and proofs of service as appropriate. Review, edit and prepare briefs and responses. Respond to correspondence at the discretion of Prosecuting Attorneys. Review documents for content accuracy, spelling, punctuation, grammar, and format. Must be detail oriented, able to prioritize and multitask, also needs to be reliable and maintain confidentiality.</p><p>2. Answer telephone calls, respond to inquiries and/or directs phone calls to proper individuals or departments, and follow through with messages. Facilitate walk-ins, including defense attorneys, citizens, witnesses, victims, police agencies, and county personnel, answering inquiries regarding court proceedings, departmental procedures, schedules, case information, and other matters. The office handles matters where people are emotionally and physically effected by crime. Therefore, daily contact can occur where staff will be required to de-escalate uncomfortable situations both on the phone and in person. Staff must have the knowledge and skills to handle these interactions. Must maintain rapport with all agencies, defense attorneys, victims and individuals.</p><p>3. Proficient in time management/requirements i.e., court rules, statutes, court procedures. Facilitate the meeting of deadlines by keeping multiple agendas and providing timely reminders. Requiring proficiency with Microsoft Office, Outlook 365, time management systems, ACT (Adult Case Tracking), JCT (Juvenile Case Tracking), Word, OnBase, and LEAP, Axon-Evidence.com, Watchguard, Secretary of State online record system and State Police Central records Database. Ability to navigate online resources i.e., Judicial Warehouse, SCAO, ICLE, Secretary of State online record system and State Police Central records Database.</p><p>4. Coordinate the scheduling of matters requiring the presence of a prosecutor with all three courts and maintaining dates in a computer calendar system. Updating information as the cases is processed through the courts. Carries our follow-up directives of the Prosecutor or Assistant Prosecutor. Processes incoming mail and reviews for notices of hearing or dates to be added to the office calendar. Effective communication with Prosecutor or Assistant Prosecutor is imperative.</p><p>5. Prepare and maintain Adult and Juvenile criminal files (both Felony &amp; Misdemeanor), civil infraction tickets, civil files (ex: Zoning Cases) including processing all documentation, which includes submitting documents to the courts, attorneys and any other necessary parties involved in the case. Maintain departmental filing systems. Knowledge of legal vocabulary and procedures is required. Ability to comprehend and rectify important document issues in criminal and probate cases.</p><p>5. Responsible for preparing all Circuit Court cases on the schedule for trial, motion day, and any scheduled hearings. Obtains necessary information and prepares matters requiring habitual offender information.</p><p>6. Prepares all writs for any Circuit Court and District Court hearings that are scheduled when the Defendant is incarcerated, be it through county jails throughout the state or the Michigan Department of Corrections, making sure that the defendants appear in court when scheduled.</p><p>7. Prepares Circuit Court and District Court cases for trial. Review case, source and verify important case materials in preparation for upcoming trials and hearings for all courts. Prepare, track, and monitor service of subpoenas to witnesses, victims and agencies involved in the proceedings, then monitor the case files prior to trial to ensure all witnesses have been served.</p><p>8. After Circuit Court Motion days, is responsible to get trial dates, plea dates, sentencing and other information, then determine and completes the necessary follow up documents needed based on what happened at the court proceeding.</p><p>9. Enter case witnesses/victims' information into criminal case tracking system and generate subpoenas for witnesses/victims to appear in court hearings/trials (i.e., preliminary examination hearings and jury trials). Ensure witnesses are notified when hearing/trials are adjourned, waived, pied, or cancelled.</p><p>10. Coordinate the scheduling of matters requiring the presence of a prosecutor with all three courts and maintaining dates in a computer calendar system. Updating information as the cases is processed through the courts. Carries out follow-up directives of the Prosecutor or Assistant Prosecutor. Processes incoming mail and reviews for notices of hearing or dates to be added to the office calendar. Effective communication with Prosecutor or Assistant Prosecutor is imperative.</p><p>11. Prepare criminal warrants and juvenile petitions. In that capacity performs inputting and updating case information from warrant requests and juvenile petitions and enters parties, witnesses, and other information from the police report. Forwards warrant requests to legal staff for review and authorization/denial. Prepares and distributes warrants to the proper court. Communicates with police agencies on status and follows through with any need further investigation and/or information.</p><p>12. Responsible for preforming duties of Discovery Technician in their absence which would include a range of discovery tasks such as assembling, organizing, and preserving investigative and case materials, collecting and compiling evidence sought by opposing parties, accurately chronicling all discovery/evidence produced to the defense, may be asked to assist with researching legal problems, develops legal memoranda applying laws to legal problems for presentation to an Attorney. Must obtain knowledge of court rules for service of process and prepare proofs of service as appropriate. Proofread briefs and answer correspondence for the Prosecuting Attorneys. Proofread documents for spelling, punctuation, grammar, and format.</p><p>13. Responsible for maintaining and reconciling the schedule of upcoming court hearings, prepares updates and ensures that appropriate personnel are notified. Ability to identify and distinguish case types, assign cases to appropriate staff members. Enters dates for pre-trials, pleas, trials, sentencings, and other court actions to the electronic system. Prepare orders for payment of witness fees as applicable.</p><p>14. Close cases/files by reviewing and reconciling with all parties following receipt of disposition for all 3 Court, entering disposition into computer system for electronic retention. Responsible for preservation and updating case record system.</p><p>15. Responsible for the processing of appeals, briefs, motions, and other documents with the 29th Circuit Court, the Michigan Court of Appeals, and the Michigan Supreme Court. Opening and maintaining files and performing other support tasks related to appeals. This includes malting arrangements to obtain hearing transcripts.</p><p>16. Shall be responsible for reviewing and coordinating the processing of child support related cases including setting up files of incoming referrals, generating complaints, summons, ex parte orders, UIFSA petitions and various motions and orders, Review and reconcile case data into the computer system, ensuring service of process, obtaining parent locator system information, and providing other assistance to the investigator and attorney handling child support cases. Arranges and schedules testing and prepares notices to appear. Prepares and notarizes orders, adjournments, default judgements, proof of service, and other documents related to paternity/support cases. Ability to use Munis, MiCSES, and Business Objects tool.</p><p>17. Provide assistance with child support cases, includes reviewing and preparing pleadings, tracking cases, responding to inquiries regarding the cases, and coordinating the processing of cases with the Department of Health and Human Services and the Friend of the Court.</p><p>18. Receive, process and file confidential criminal fingerprint records with court and State Police central records database which is ultimately linked to the person's criminal history (accuracy is imperative).</p><p>19. Processing request for Criminal History from Law Enforcement Information Network (LEIN) which requires special training and security credentials while maintaining confidentiality. Misuse of security requirements could result in misdemeanor criminal penalties.</p><p>20. Perform support tasks related to the civil matters (i.e., Planning and Zoning Department matters) handled by the office, including preparing and filing complaints, summons and orders to show cause. Arranging proper service of documents and maintains case files.</p><p>21. Perform a variety of support tasks such as preparing legal documents, copying, faxing, and filing. Processing daily office correspondence (i.e. incoming and outgoing mail).</p><p>22. Maintain closed files section of Prosecutor's Office which includes the vault and storage rooms. Must know State Retention Policy. Organize and maintain files and dispose of files as authorized. Retrieve files from vault and closed files area.</p><p>23. In the absence of the Office Manager, sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency.</p><p>24. Perform other duties as required.</p><p><b>Required Knowledge, Skills, Abilities, and Minimum Qualifications:</b></p><p>The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job.</p><p>Requirements include the following:</p><ul><li>Associate degree or equivalent supplemented by college or vocational training in secretarial science or a similar field and two years of progressively more responsible experience in providing clerical and administrative support preferably in a legal office or court environment. A professional certificate or college degree is preferred.</li><li>The county, at its discretion, may consider an alternative combination of formal education and work experience.</li><li>Knowledge of the principles and practices of general office procedure, and local, state, and federal laws, rules, and regulations governing the operations of a prosecutor's office.</li><li>Ability to learn the State of Michigan court system procedures and practices.</li><li>Skill in maintaining detailed and accurate records and managing case files in both electronic and non- electronic format.</li><li>Skill in assembling and analyzing data and preparing accurate reports.</li><li>Skill in effectively communicating ideas and concepts orally and in writing.</li><li>Demonstrated ability to maintain professional integrity and effectively meet and deal with the public. Comply and understand the Michigan Rules of Professional Conduct i.e., confidentiality.</li><li>Ability to establish effective working relationships and use good judgement, initiative and resourcefulness when dealing with County employees, contractors to the County, representatives of other governmental units, professional contacts, elected officials, and the public.</li><li>Skill in the use of office equipment and technology, including Microsoft Suite applications, database entry and the ability to learn new software programs applicable to the position.</li><li>Ability to pass a Criminal History check.</li><li>Ability to meet the requirements to qualify to become a notary.</li></ul><p><b>Physical Demands Work Environment;</b></p><p>'The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>Due to the nature of this position employees will be subject to sensitive and or graphic material.</p><p>While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view, and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop, and kneel, use hands to finger, handle, or feel, and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.</p><p>The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.</p><p>Job Type: Full-time</p><p>Pay: $43,298.00 - $51,953.00 per year</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Legal Secretary-Prosecutor

Grand Traverse County, MI

<div><p><i>Grand Traverse County is a team of passionate and incredible people who are committed to providing responsive, effective quality service to our up-north community. We strive to be a leader in innovative, effective, collaborative, and sustainable county government. We offer stable work environments and competitive salaries to both full- time and part-time employees. Understanding the many challenges facing today&rsquo;s professionals and families, we offer a competitive compensation package including an impressive list of benefits and time off.
</i></p><p></p><p>Job Description:
</p><p>Primary function of this job is to provide varied and complex administrative office support and customer service assistance, requiring significant knowledge of and experience with District Court processes and procedures. Employees in this job have no formal supervisory role, however, may train, guide or lead employees in the designated work unit. Employees work as part of a team and are responsible for ensuring that the team meets its objectives. This is a front line customer service position that requires considerable skill, tact and discretion in dealing with a high volume of issues and people. Employees must meet the minimum requirements, conditions of employment, and be able to perform successfully all essential duties and responsibilities with or without reasonable accommodations.
</p><p></p><p><b>PRIMARY DUTIES AND RESPONSIBILITIES </b>( <i>may include but are not limited to the following </i>)
</p><ul><li>Answers multi-line telephone system and assists clients at the customer counter, providing comprehensive customer service, including delivery of accurate, prompt and courteous assistance on complex policies, guidelines and standard practices to internal and external customers, both verbally and in writing.
</li><li>Provides direction to clients on court processes and procedures, directs clients to appropriate resources and forms, requires extensive knowledge of District Court processes and procedures.
</li><li>Assist clients in making cash payments, including posting bond money, and providing appropriate receipts.
</li><li>Performs mathematical calculations to balance, reconcile and maintain cash drawer. &middot; Sort, process and distribute daily mail, which includes the preparation and proper scanning of documents for electronic imaging.
</li><li>Must be capable of dealing with customers who may be hostile or irate, intoxicated, mentally unstable or violence prone. May need to ascertain a proper course of action to avoid confrontation.
</li><li>Assembles information into proper form, files with appropriate court, and maintains control over the flow of documents, records and files.
</li><li>Creates and maintains filed case in applicable computerized systems, including the assignment of appropriate judge.
</li><li>Opens and processes case files in assigned area.
</li><li>Check in clients for appointments and review paperwork for completeness.
</li></ul><p></p><p><b>EDUCATION, FORMAL TRAINING, AND EXPERIENCE </b>( <i>minimum requirements </i>)
</p><ul><li>Graduation from High School, or G.E.D.
</li><li>One to two years directly related experience
</li><li>College level course work in a related field may substitute for up to one year of experience
</li></ul><p></p><p><b>CONDITIONS OF EMPLOYMENT </b>( <i>minimum requirements - legal or contractual preemployment obligations and/or requirements, such as drug testing, background check, etc. </i>)
</p><p></p><p>A background check may be required initially and periodically for an individual hired, transferred, reclassified, promoted, or currently working in this job. Appointment to or continued employment in this job is contingent upon a satisfactory background check which may include but is not limited to confirmation of a persons&rsquo; identity; review of criminal conviction records; verification of educational degree, license, or certificate required for the position; review of Department of Motor Vehicles records; Department of Justice fingerprint scan; and/or drug and alcohol testing as required and allowable by law. A satisfactory background check is defined as the absence of a criminal history record which bears a demonstrable relationship to the applicant's or employee's suitability to perform the required duties and responsibilities of the position.
</p><p></p><p><b>DISTINGUISHING CHARACTERISTICS
</b></p><p>Work involves gathering and analyzing information to determine the best course of action, based on general guidelines or rules of operations. This requires the use of judgment to choose alternatives, many of which may be correct, but one is better than another depending on the situation. Errors at this level could cause serious, but shortterm consequences involving significant financial impact or cost, reduced service to the public, and/or strong negative citizen reaction requiring intervention from a higher-level manager and could impact others outside of the department. Compared to the Circuit Court Specialist classification, work requires less experience and less knowledge (at entry) regarding legal proceedings and court procedures. Also, work typically focuses on one subject area.
</p><p></p><p><b>PHYSICAL DEMANDS, WORK ENVIRONMENT, AND OTHER REQUIREMENTS
</b></p><ul><li>Work is performed in an office environment
</li><li>May be required to reach with hands and arms; sit; stand; talk and hear; use hands to finger, handle, or feel
</li><li>May be required to lift/move up to 50 pounds (such as a box of paper)
</li><li>May be exposed to criminal suspects or prison inmate
</li></ul><p></p><p><b>KNOWLEDGE, SKILLS, ABILITIES, COMPETENCIES </b>( <i>minimum requirements </i>)
</p><ul><li>Proficiency in English grammar, spelling, punctuation, and simple mathematical functions such as addition, subtraction, multiplication, division, percentages, ratios, etc.
</li><li>Knowledge of generally accepted accounting and bookkeeping principles
</li><li>Ability to comprehend, process and apply both verbal and written skills appropriate to the job
</li><li>Specialized knowledge related to the department or function
</li><li>Ability to detect errors, determine causes, and make corrections as appropriate
</li><li>Skill in operation of modern office equipment such as personal computer, facsimile, copiers, scanners, and telephones
</li><li>Skill in use of personal computer software, including spreadsheet development, word processing and document imaging.
</li><li>Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with customers, co-workers, and representatives of other agencies.
</li><li>Skilled in researching and resolving problems to ensure compliance
</li><li>Ability to develop, layout and implement clerical procedures and operations from general instructions
</li><li>Ability to explain complex policies and processes in layman&rsquo;s terms
</li><li>Ability to coordinate meetings effectively and efficiently
</li><li>Ability to accurately organize and maintain paper documents and electronic files
</li><li>Ability to maintain the confidentiality of information and professional boundaries.
</li><li>Able to use County resources effectively and efficiently.
</li></ul><p></p><p>Compensation:
</p><p></p><p><i>Grand Traverse County is a great place to live, work and play. Come join our team and experience what northern Michigan is all about, apply today!<br>
</i></p><p><br>
You really should see what we have to offer:
</p><p></p><ul><li>Medical: The County offers employees a high-deductible plan through Priority Health. To help cover the cost of the deductible, Grand Traverse County will deposit a contribution amount up to $2,000 into an employee Health Savings Account every year. You may also direct deposit funds into this account every pay period.
</li><li>Vision: The County provides a no cost plan for employees. We also offer an enhanced plan through EyeMed.
</li><li>Dental: Our dental insurance provider is Delta Dental. You will pay no costs or premium for diagnostic and cleaning services.
</li><li>Wellness: Grand Traverse County is committed to creating a culture of health. We provide a variety of incentives and programs that allow you to live a healthy lifestyle.
</li><li>Employee Recognition: We highly value our employees, which we show by providing our employees awards and recognition throughout the year, and on anniversary dates.
</li><li>Tuition Reimbursement: Employees are reimbursed up to $5,250 annually for enrollment in courses at an accredited college, university, or trade school.
</li><li>Vacation: Grand Traverse County provides a generous amount of vacation days to benefitted employees so you can spend time with family and friends.
</li><li>Holidays: The County gives you 12 days a year to celebrate holidays. Beyond these 12 days, you will receive additional floating holidays to use at your discretion.
</li><li>Personal Leave: Employees receive up to 72 hours annually depending on contract, to use for appointments, take care of family needs and other personal reasons. Employees are paid every year for unused personal leave up to 40 hours.
</li><li>Parental Leave: Employees may take up to 6 months of leave to begin at birth or date of adoption of their child.
</li><li>Retirement: Grand Traverse County offers a defined contribution through MERS. The plan includes a generous match that fully vests after 6 years of employment. We also offer a deferred compensation 457b Plan.
</li><li>Life Insurance: Benefitted employees automatically receive life insurance.
</li><li>Short Term Disability: The County provides a plan through Mutual of Omaha, which pays two thirds of your salary or wages for a maximum of 182 days.
</li><li>Long Term Disability: The County provides a plan through Mutual of Omaha, which pays 60 percent of your salary or wages for a maximum of 24 months.</li></ul></div>

Office Specialist - 86th District Court

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Office Specialist - 86th District Court