legal administrative support

Al Tamimi & Company

<div>
 
 
 
 Role:
 
 
 Secretary (Legal)
 
 
 
 
 
 
 
 Reporting line:
 
 
 Team Leader
 
 
 
 
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 5+ years of secretarial experience with a professional services company
 </li>
 <li>
 Familiarity with legal documents and terminology
 </li>
 <li>
 Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
 </li>
 <li>
 Experience with legal technology (document management systems, transcription software, dictaphone, etc)
 </li>
 <li>
 Superior written and oral communication skills in English
 </li>
 <li>
 Ability to work with a team of lawyers and other colleagues
 </li>
 <li>
 Outstanding time-management and accurate typing skills
 </li>
 <li>
 Capability to effectively prioritize and meet deadlines
 </li>
 <li>
 Strong interpersonal skills with an ability to build relationships with senior executives
 </li>
 <li>
 Good problem-solving and decision-making skills
 </li>
 <li>
 Exceptional organizational skills
 </li>
 <li>
 Demonstrate a courteous and professional demeanor
 </li>
 </ul>
 
 
 
 
 
 
 Duties &amp; Responsibilities:
 
 
 
 <ul>
 <li>
 Provide administrative support to one or more lawyers
 </li>
 <li>
 Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
 </li>
 <li>
 Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
 </li>
 <li>
 Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
 </li>
 <li>
 Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
 </li>
 <li>
 File, organize, scan, copy and fax legal documents promptly
 </li>
 <li>
 Screen, direct, and prioritize incoming calls and emails to lawyers
 </li>
 <li>
 Adhere to the Firm&rsquo;s policies and procedures
 </li>
 </ul>
 
 
 
 
 
 
 Relationships:
 
 
 
 <ul>
 <li>
 Lawyers
 </li>
 <li>
 Team Leader
 </li>
 <li>
 Business Support Teams
 </li>
 <li>
 Secretaries
 </li>
 </ul>
 
 
 
 
 
 
 Diversity, Equity &amp; Inclusion
 
 
 :
 
 <ul>
 <li>
 Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
 </li>
 <li>
 We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 </li>
 <li>
 Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
 </li>
 </ul>
</div>

Legal Secretary

Bell & Anderson LLC

Bell &amp; Anderson LLC is a boutique law firm with locations in Chicago and Lake Geneva, WI. The Firm represents high net worth clients in all matters of Estate Planning, Taxation and Estate Administration. This position will provide a full range of legal administrative support in our Lake Geneva, WI office. Experience in a legal environment would be helpful although not a requirement. We are looking for qualified candidates who possess the following:&middot; Excellent administrative, writing, grammar and proofreading skills&middot; Ability to handle multiple projects concurrently&middot; Attention to detail and excellent organizational skills&middot; Ability to concentrate on tasks and problem-solve&middot; Self-motivated and proactive in completing job responsibilities&middot; Proficient with Microsoft Word, Outlook and ExcelPrimary job duties will include but are not limited to:<ul><li>Create, edit and process documents and all other work assignments in a timely and accurate manner</li><li>Maintain client files, make travel arrangements, and coordinate meetings/appointments in a timely and appropriate manner</li><li>Assist with timekeeping, transcription, process payment requests, and coordinate billing processes</li><li>Other special projects as assigned</li><li>Work effectively to prioritize, organize and plan work load</li><li>Assume responsibility for shared duties and work collaboratively with all Firm personnel</li></ul>Bell &amp; Anderson LLC offers a competitive compensation package which includes health and life insurance, profit sharing/401k Plan, paid holiday and vacation time.Qualified candidates should submit a resume.Job Type: Full-timePay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: In person

The Law Office of Frank L. Vosholler III

Job Overview We are seeking a highly motivated and detail-oriented Legal Assistant to join our dynamic legal team. In this vital role, you will provide comprehensive support across a wide range of legal practice areas, ensuring the smooth operation of our law office. Your energetic approach and organizational skills will help facilitate legal research, document management, client communication, and case preparation. This position offers an exciting opportunity to develop your legal administrative expertise while contributing to impactful legal work in a collaborative environment.Responsibilities<ul><li>Prepare, review, and proofread legal documents including contracts, estate plans, and correspondence with precision and attention to detail</li><li>Manage legal case files and document management systems like Smokeball to ensure accurate filing, data entry, and retrieval of case information</li><li>Conduct document review and assist with support activities such as title clearance, estate proofreading, and petition proofreading.</li><li>Support attorneys with administrative tasks including scheduling appointments, managing calendars, and providing executive administrative support</li><li>Perform thorough proofreading and transcription of legal documents to maintain high standards of accuracy</li><li>Facilitate communication with clients, courts, vendors, and other stakeholders via phone etiquette and professional correspondence</li></ul>Experience<ul><li>Paralegal experience or equivalent legal administrative experience in a law office setting is required</li><li>Familiarity with a broad spectrum of law practice areas including estate planning, workers' compensation law, personal inj is highly desirable</li><li>Proficiency in legal research tools such as Westlaw and LexisNexis is essential</li><li>Experience with document management systems like iManage or similar platforms is preferred</li><li>Strong organizational skills with the ability to handle multiple priorities efficiently in a fast-paced environment</li><li>Excellent writing skills for drafting legal documents and correspondence</li><li>Knowledge of project management principles within a legal context is advantageous</li><li>Demonstrated clerical skills including filing, data entry, phone etiquette, proofreading, transcription and general administrative support</li></ul>This role is paid and offers an engaging environment where your contributions directly impact the success of our legal team. If you thrive in organized settings that challenge your research abilities and enhance your paralegal skills while supporting diverse practice areas&mdash;this opportunity is perfect for you!Pay: From $22.00 per hourBenefits:<ul><li>Paid sick time</li><li>Paid time off</li></ul>Experience:<ul><li>Real estate administrative: 1 year (Preferred)</li></ul>License/Certification:<ul><li>Certified Notary Public (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Work Location: In person

Legal Assistant

Orascom Investment Holding

<div>
 Job Title: Paralegal &amp; Administrative Agent
 
 
 
 Job Description
 
 
 
 We are seeking a reliable and well-organized
 
 Paralegal &amp; Administrative Agent
 
 with approximately
 
 3-5 years of experience
 
 to support the company's
 
 day-to-day administrative operations
 
 while acting as the
 
 central coordination point for all legal requests
 
 . The role focuses on request intake, coordination, follow-up, documentation, and execution tracking across departments, without drafting legal documents.
 
 
 Key Responsibilities
 
 
 Legal Coordination &amp; Follow-Up
 
 
 <ul>
 <li>
 Receive and register legal requests from internal departments (Commercial, Operations, Finance, Technical, etc.)
 </li>
 <li>
 Ensure requests are complete and clarify requirements with internal stakeholders when needed
 </li>
 <li>
 Coordinate all legal inquiries and documentation with external legal advisors
 </li>
 <li>
 Track each legal matter from initiation through review, approval, signature, and execution
 </li>
 <li>
 Follow up with legal advisors and internal teams to ensure timely progress and closure
 </li>
 <li>
 Maintain clear trackers, status updates, and records of all legal requests
 
 
 
 </li>
 </ul>
 Administrative &amp; Office Support
 
 
 <ul>
 <li>
 Handle day-to-day administrative tasks for the company
 </li>
 <li>
 Manage incoming and outgoing correspondence and document filing
 </li>
 <li>
 Organize company records, licenses, registrations, and official documents
 </li>
 <li>
 Coordinate signatures, notarization, and document legalization when required
 </li>
 <li>
 Schedule meetings, prepare agendas, take minutes, and follow up on action items
 </li>
 <li>
 Support travel arrangements, office supplies, vendors, invoices, and basic procurement
 </li>
 <li>
 Assist management with reports, presentations, and administrative coordination
 
 
 
 </li>
 </ul>
 Document Control &amp; Records Management
 
 
 <ul>
 <li>
 Maintain organized digital and physical filing systems
 </li>
 <li>
 Ensure proper document version control and archiving
 </li>
 <li>
 Manage confidentiality and access to sensitive documents
 </li>
 <li>
 Maintain contract and legal document repositories
 
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor's degree in Law, Business Administration, or a related field
 </li>
 <li>
 Minimum 3-5 years of experience in legal administration, paralegal coordination, or corporate administration
 </li>
 <li>
 Experience dealing with external law firms, advisors, or regulators is a strong plus
 </li>
 <li>
 Prior exposure to multi-department coordination is preferred
 
 
 
 </li>
 </ul>
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong organizational, coordination, and follow-up skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 High attention to detail and process discipline
 </li>
 <li>
 Ability to manage multiple requests simultaneously
 </li>
 <li>
 Professional handling of confidential information
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, Outlook); experience with trackers or ERP systems is a plus
 
 </li>
 </ul>
</div>

Paralegal & Administrative Agent - Blu EV

Smart Research System

Legal Assistant &ndash; Emirati/EmaratiRole Summary The Legal Assistant provides administrative and legal support to the Office of the General Counsel, assisting with document preparation, coordination, and confidential record management.Key Responsibilities<ul><li>Assist with drafting, translating, and reviewing legal correspondence in Arabic and English</li><li>Maintain and organize confidential legal documents and records</li><li>Coordinate meetings, deadlines, and follow‑ups</li><li>Support day‑to‑day legal office operations</li></ul>Requirements<ul><li>UAE National (Emirati) &ndash; mandatory</li><li>Fluent Arabic speaker with strong English skills</li><li>Experience in administrative or legal support preferred</li><li>Strong attention to detail and confidentiality</li><li>Proficient in MS Office</li></ul>Pay: AED6,000.00 - AED10,000.00 per monthWork Location: In person

Legal Assistant - UAE National

Wheatley, Segler & Osby, LLC

Job Overview We are seeking a dedicated and detail-oriented Part-Time Legal Assistant. This role offers an opportunity to support various legal functions across multiple practice areas, including civil litigation, estate planning, probate and more. The ideal candidate will be proactive and organized This position is perfect for someone looking to gain valuable experience while contributing to meaningful legal work.Duties<ul><li>Manage and organize legal documents.</li><li>Draft, review, and proofread legal documents including contracts, pleadings, correspondence, and reports with precision and attention to detail.</li><li>Conduct thorough document review and data entry to support case files and legal case management systems.</li><li>Support litigation processes by preparing case files, organizing exhibits, and assisting with document review for trial readiness.</li><li>Perform administrative tasks such as filing, scheduling appointments, managing phone inquiries with professional etiquette, and maintaining organized files.</li><li>Assist with client interviews and gather relevant information for case preparation while maintaining confidentiality.</li></ul>Experience<ul><li>Prior paralegal experience or legal administrative experience in a law office setting is preferred.</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently.</li><li>Strong writing skills for drafting legal documents and correspondence along with proofreading and transcription abilities.</li><li>Clerical skills including data entry, filing, phone etiquette, and administrative support tasks.</li></ul>Pay: $15.00 - $19.00 per hourBenefits:<ul><li>401(k) matching</li><li>Paid time off</li></ul>Work Location: In person

Part time Legal Assistant

Armenante & Associates LLC

Overview We are seeking a dedicated and detail-oriented Legal Assistant to join our dynamic legal team on a part-time or full-time basis. This role offers an exciting opportunity to support a wide range of legal functions, ensuring smooth operations within a busy law office environment. The ideal candidate will be proactive, organized, and possess a strong foundation in legal administrative tasks, with the ability to adapt to various practice areas. Join us and contribute to delivering exceptional legal support that makes a real difference for our clients and attorneys alike!Responsibilities<ul><li>Provide comprehensive administrative support to one attorney across diverse practice areas including, Securities law, Tax law Bankruptcy Real estate and more.</li><li>Manage legal case files using document management systems such as Manage and , ensuring accurate filing, data entry, and document review.</li><li>Draft, proofread, and edit legal documents such as contracts, pleadings, memos, and correspondence with precision and clarity.</li><li>Assist with client interviews and communication by maintaining professional phone etiquette and scheduling appointments efficiently.</li><li>Organize and maintain legal records, manage deadlines, and ensure timely filing of documents in accordance with court procedures.Requirements</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently.</li><li>Writing skills for drafting legal documents and correspondence; keen proofreading and transcription abilities.</li><li>Additional job requirements: personal needs of attorney, including the hiring of a driver etc.</li><li>Strong interpersonal skills including interviewing techniques and professional phone etiquette.</li><li>Ability to handle confidential information discreetly while demonstrating strong administrative support capabilities. Join us if you&rsquo;re eager to grow your legal career in a vibrant environment that values initiative and professionalism! This paid position offers meaningful work supporting attorneys across various specialties while developing your expertise in the legal field.</li></ul>Pay: $20.00 - $25.00 per hourWork Location: In person

Legal assist- part time or fulltime

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10000 legal administrative support jobs Near Me

Legal Secretary

Legal Secretary

Legal Assistant

Paralegal & Administrative Agent - Blu EV

Legal Assistant - UAE National

Part time Legal Assistant

Legal assist- part time or fulltime