legal administrative support

Bergman APC

Small law office has an opening for an entry-level Legal Assistant for a 90 day internship / probationary period. We specialize in Trust and Estates law, including estate planning, probate and trust administration and need daily administrative support Monday to Friday during business hours. 5-10 hrs per week to start. No nights, weekends, or overtime required.We are looking for a self motivated Administrative Assistant to provide administrative, expense entry and electronic file maintenance support to the law firm. The ideal candidate will have graduated from college and have prior office experience.Candidates that demonstrate integrity, practical/common sense and strong interpersonal, organizational, speaking and writing skills will have growth potential to receive further substantive training for a paralegal position (if desired).Responsibilities<ul><li>Open new matters</li><li>Bookkeeping expense entry</li><li>Electronic file records maintenance / organization for accounting, new prospects and client matters</li><li>Send appointment requests and update firm's calendar and contacts, as requested by attorney</li><li>Communicate/Follow up with clients to gather signatures, documents and information, as requested by attorney</li><li>Draft retainer agreements, basic legal documents and correspondence</li><li>E-file and electronically or mail serve legal documents</li></ul>Required Skills<ul><li>Proven work experience with a single employer for at least 1 year</li><li>Working knowledge using Microsoft Suite (Word, Excel, Outlook), Google (Gmail, Calendar, Contacts) and Adobe Acrobat. Computer literacy required.</li><li>Willingness to learn how to use various software programs for bookkeeping, data entry for legal documents, e-filing, postage. Prior law firm experience is a plus.</li><li>Interest in learning and applying legal procedures, office protocols, and court filing systems</li><li>Proficiency in English - spoken and written</li></ul>For consideration, please apply by sending your resume, with a cover letter confirming your understanding that this is a 90-day internship. Partial and incomplete applications will not be considered. Please do not call or email the law firm directly.Job Type: InternshipPay: Up to $18.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Work from home</li></ul>Application Question(s):<ul><li>Please confirm your understanding that you are applying for a 90-day internship. </li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Microsoft Office and PDF editor: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Culver City, CA 90232 (Preferred)</li></ul>Work Location: Hybrid remote in Culver City, CA 90232

Legal Assistant /Paralegal Trainee

McAllister, DeTar, Showalter & Walker

Fast-paced Annapolis law firm seeks Legal Assistant with excellent communication and organizational skills who demonstrates initiative and professionalism. This multi-faceted role entails administrative support, front-desk responsibilities and assistance in delivering legal services to clients, with opportunities for learning and professional development. The Legal Assistant will support attorneys with administrative tasks including calendar and deadline management, file management, client and inter-office communications and work-flow coordination. The ideal candidate will have three to five years of experience in a professional services office environment, high technological aptitude and familiarity with Microsoft Office, time entry, billing software and strong planning and proofreading skills. Minimum education of Associate's degree or paralegal certificate required. Comparable experience may be substituted for this education requirement.Full benefits; salary commensurate with experience. All inquiries will be confidential.Job Type: Full-timePay: $24.00 - $27.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Administrative Assistant

McGuireWoods LLP

<div>Overview:
<div>
McGuireWoods LLP has an opening for a Legal Administrative Assistant/Legal Secretary in our Jacksonville, FL office. This position supports Practice Assistants with a variety of administrative tasks. The ideal candidate takes initiative and demonstrates strong problem-solving skills. Administrative experience, specifically in a legal environment, is preferred.</div><div></div><div> 
McGuireWoods, one of the world&rsquo;s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</div>
Responsibilities:
<ul><li>Performs administrative tasks such as answering phones, arranging meetings/calls as directed, making travel arrangements, calendaring and submitting expense reports.</li><li>
Provides administrative assistance in the areas of business development, budget monitoring/reporting, and docket monitoring.</li><li>
Prepares material for overnight/mail service deliveries.</li><li>
Maintains client and firm files as well as case documents.</li><li>
Searches, saves, and reviews Worksite electronic files for specific requests; circulate to appropriate parties per instructions.</li><li>
E-files in accordance with court procedures.</li><li>
Supports specialized billing requirements, cost reporting, and legal project expectations set by the client(s).</li><li>
Prepares, proofreads, and edits legal documents and correspondence.</li></ul>
Qualifications:
<ul><li>Requires high school diploma or GED or an equivalent combination of education and experience.</li><li>
Must be proficient with Microsoft products, such as Word, Outlook, Office, and document management software; must be highly proficient in Excel.</li><li>
Preferred experience billing software (Elite), and expense reimbursement software (ChromeRiver).</li><li>
Must be highly organized, proactive, tech-savvy, able to work under pressure, and be a self-starter.</li><li>
Must have strong attention to detail, possess proofreading skills, ability to effectively manage relationships and work as a part of a team.</li><li>
Excellent communication and proofreading skills.</li><li>
Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.</li></ul><div></div><div> 
Have more questions? Connect with a recruiter directly. #LI-ER1</div></div>

Deheng Chen LLC

About UsDeHeng Chen LLC is a New York&ndash;based international law firm with a strong focus on cross-border matters between the United States and Greater China. Our practice includes corporate transactions, litigation, regulatory compliance, and dispute resolution. We represent both Chinese companies operating in the U.S. and U.S. clients engaging in China-related business.As a growing office with a lean team, we value professionalism, responsiveness, and the ability to operate independently in a fast-paced legal environment.Position OverviewWe are seeking a reliable and detail-oriented Office Assistant to support our daily operations. This role combines administrative support with exposure to legal workflows, making it ideal for candidates interested in gaining experience in a law firm environment.The ideal candidate is organized, proactive, and comfortable handling sensitive information with discretion. Bilingual ability (English and Chinese) is strongly preferred due to our international client base.Key Responsibilities<ul><li>Provide general administrative support, including scheduling, email management, and document organization</li><li>Assist with preparation, formatting, and proofreading of legal documents and correspondence</li><li>Coordinate client communications and maintain professional interactions with domestic and international clients</li><li>Manage electronic and physical filing systems, including case-related materials</li><li>Assist with court filings, service of documents, and basic procedural tasks (training provided)</li><li>Support attorneys with translation (Chinese&ndash;English) and cross-border communication when needed</li><li>Handle office logistics, including vendor coordination, supplies, and basic operational tasks</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree preferred (or currently pursuing)</li><li>Strong organizational skills and attention to detail</li><li>Excellent written and verbal communication skills in English</li><li>Chinese language proficiency (Mandarin) strongly preferred</li><li>Ability to handle multiple tasks and meet deadlines in a fast-paced environment</li><li>Professional demeanor and ability to maintain confidentiality</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with legal document formatting is a plus</li></ul>Compensation<ul><li>Hourly rate: $20&ndash;$35/hour, depending on experience and qualifications</li><li>Flexible schedule and potential for hybrid work arrangement</li><li>Opportunity for growth and increased responsibility within the firm</li></ul>Pay: $20.00 - $35.00 per hourLanguage:<ul><li>Mandarin (Required)</li></ul>Work Location: Hybrid remote in New York, NY 10170

Office Assistant

Woods, Fuller, Shultz & Smith P.C.

<div>Description:

Job Purpose:
To provide float administrative support for legal assistants and attorneys in the firm. Responsible for providing support for multiple practice groups in an effort to assist overflow work.
Summary:
Under the supervision of the Human Resources Director, this position provides administrative and secretarial support to attorneys in the firm. Maintains professional contact with clients, attorneys and staff and observes confidentiality of firm and client matters.
Essential Duties and Responsibilities:<ul><li>Prepare, proofread, and format legal documents, correspondence, pleadings, and filings</li><li>File documents with courts and administrative agencies (electronic and physical filings)</li><li>Maintain and organize client files, both electronic and paper</li><li>Manage attorney calendars, schedule meetings, hearings, and deadlines</li><li>Communicate professionally with clients, court personnel, and opposing counsel</li><li>Track deadlines and assist with docketing and case management</li><li>Assist with time entry, billing support, and expense tracking as needed</li><li>Open and close client files in accordance with firm procedures</li><li>Perform general administrative duties including copying, scanning, and mailing</li><li>Support attorneys with trial preparation, hearings, and client meetings as requested</li><li>Maintain confidentiality of client and firm information at all times</li></ul>
Requirements:

Qualifications:<ul><li>High school diploma or equivalent required; bachelor&rsquo;s degree preferred</li><li>Strong written and verbal communication skills</li><li>Excellent organizational skills with the ability to manage multiple priorities</li><li>Proficiency in Microsoft Office (Word, Outlook, Excel) software preferred</li><li>Attention to detail and strong proofreading skills</li><li>Ability to work independently and as part of a team</li></ul>
Working Conditions:<ul><li>Office-based position in a professional law firm setting</li><li>Occasional overtime may be required to meet deadlines</li></ul>
Firm Profile:
With more than 45 attorneys, Woods, Fuller, Shultz &amp; Smith P.C. is a full-service law firm with several well-established practice groups. The firm has been providing legal services since 1887. With offices in Sioux Falls, South Dakota, and Sioux Center and Sheldon, Iowa, our clients are located in the upper Midwest, and many operate on a national and international basis. Our attorneys are experienced, knowledgeable, and committed to providing high-quality legal representation. We provide clients with representation ranging from business to litigation to family and personal needs. We are proud of our culture of collaboration and work efficiently to resolve the challenge at hand. We proudly offer legal services rooted in the integrity and dedication that launched the firm over 130 years ago.
Equal Opportunity Employer
Woods, Fuller, Shultz &amp; Smith P.C. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, race, color, creed, disability, religion, sex, gender identity, sexual orientation, ancestry, national origin, protected veteran status, or genetic information. In addition to federal law requirements, Woods, Fuller, Shultz &amp; Smith P.C. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
This job description is intended to describe the general nature and level of work performed and is not an exhaustive list of all responsibilities, duties, or qualifications.</div>

Legal Administrative Assistant - Floater

Holland & Hart LLP

<div><h4 class="jobSectionHeader">WHEN APPLYING, PLEASE SUBMIT A RESUME AND COVER LETTER.</h4> 


General Purpose:

In coordination with the Commercial Litigation and Labor &amp; Employment Practice Group Legal Team, this position will provide advanced legal and administrative support to attorneys, paralegals, peers and other colleagues as needed and requested. Duties may vary based upon location and practice group.

Essential Duties/Responsibilities:
<div>
<ul><li>Understands the specific needs and business of the practice group.</li></ul>
<ul><li>Manages the business intake process &ndash; runs adversary searches, drafts screening memos and engagement letters and opens new files.</li></ul>
<ul><li>Prepares, revises and formats legal documents and correspondence using various software applications and according to instructions; proofreads documents/correspondence for content, spelling, grammar, language usage and punctuation and puts into final form.</li></ul>
<ul><li>May transcribe digital audio files to create written transcripts of recorded information.</li></ul>
<ul><li>Prepares documents and applicable fees for electronic filing as needed and according to instructions. E-files documents with federal and state courts and other agencies.</li></ul>
<ul><li>Manages incoming and outgoing telephone calls, mail (regular, certified, UPS, FedEx, etc.), hand deliveries and emails.</li></ul>
<ul><li>Supports client activities and provides direct contact client assistance and support.</li></ul>
<ul><li>Maintains and manages attorney/paralegal calendars &ndash; docket court deadlines, conferences, teleconferences, depositions, other meetings as requested.</li></ul>
<ul><li>Assists as needed with in-office tasks/requests, projects, overflow work, administrative work and other duties as required to support and aid in the workloads of attorneys, paralegals, peers and other colleagues throughout the firm.</li></ul>
<ul><li>Navigates workflow technology with a high level of skill and partners with central team for maximum efficiency and quality.</li></ul>
<ul><li>Effectively manages workflow and priorities.</li></ul>
<ul><li>Proactively supports the team and demonstrates a positive and collaborative approach to working with others.</li></ul>
<ul><li>Serves as a resource to teammates.</li></ul>
<ul><li>May manage logistics for internal and external meetings.</li></ul>
<ul><li>May liaise with courts.</li></ul>
<ul><li>Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm&rsquo;s overall objectives.</li></ul>
</div>
Competencies:
<ul>
<li>Communication - Understands the importance of and demonstrates verbal, written, and non-verbal communications.</li>
<li>Customer/ Client Experience - Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.</li>
<li>Job Knowledge &amp; Technical Skill - Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.</li>
<li>Organizing &amp; Planning - Proactively takes actions, finds solutions, and displays skills to be efficient and productive.</li>
</ul>
Job Qualifications (Education, Experience and Certification):
<div>
<ul><li>High school education with four (4) years legal assistant experience, or two (2) years legal assistant training plus at least two (2) years legal assistant experience.</li></ul>
<ul><li>Advanced legal assistant skills, including accurate typing; working knowledge of personal computers; strong knowledge and skills in MS Outlook, Word, Excel and Adobe Acrobat; excellent grammar, spelling, punctuation and proofreading skills; and advanced knowledge of legal terminology.</li></ul>
<ul><li>Strong knowledge of iManage, iCompli, Intapp, Chrome River, Expert Time and CompuLaw, or similar software.</li></ul>
<ul><li>Strong knowledge of federal, state and local court rules.</li></ul>
<ul><li>Advanced knowledge in one or more specialty areas preferred (i.e., litigation, corporate, tax, intellectual property, etc.).</li></ul>
<ul><li>Excellent communication and interpersonal skills to deal with a wide variety of people inside and outside the firm.</li></ul>
<ul><li>Excellent organizational skills to handle the work of several attorneys/paralegals.</li></ul>
<ul><li>Ability to work effectively under pressure to meet tight deadlines.</li></ul>
<ul><li>Ability to work effectively independently and as part of a team.</li></ul>
<ul><li>Excellent judgment, problem solving and decision-making skills to handle a variety of responsibilities under general supervision.</li></ul>
</div>
Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere; exposure to computer screens. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note:
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Schedule:

This position is required to be in-office Mondays through Friday to support work needs.

Compensation:

Holland &amp; Hart offers of employment take into consideration a candidate&rsquo;s education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. A discretionary bonus may be available based upon performance.

Application Window:

The application window is anticipated to close on or after Monday, April 30, 2026. Holland &amp; Hart reserves the right to close the position prior to or after this date.

Benefits:

Holland &amp; Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&amp;D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and hospital indemnity insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland &amp; Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland &amp; Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.</div>

Legal Assistant - Litigation

Clark Hill PLC

<div><div><div>Clark Hill PLC seeks an experienced full-time Legal Administrative Assistant in its Houston Office. A minimum of 5 years of litigation experience and the ability to work in a team environment is required. Experience in a high-volume, fast-paced legal practice is preferred. This position reports to the Office Manager, as well as to assigned attorneys, and is responsible for, among other activities, (i) providing the requisite legal secretarial and administrative support/clerical needs of assigned attorneys; (ii) preparing letters, memos, and other documentation, as required; (iii) entering client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters; (iv) preparing and filing pleadings with the appropriate court system and docketing dates into a central docketing system, as needed; (v) making travel arrangements and preparing expense reimbursement documentation; (vi) answering the phones of assigned attorneys; and (vii) entering attorney time. . While this position assists attorneys in the litigation area, the successful candidate must be willing and able to help attorneys, legal assistants, and others in other areas.
</div>
<div>The successful candidate will have excellent computer skills utilizing all aspects of Office 365 and will have excellent attention to detail with superb proofreading skills. Candidates must be able to prioritize and manage a high-volume and diverse workload and thus must be able to handle multiple tasks at one time with exceptional organizational skills. A team player, the LAA must be able to absorb information quickly and adapt to change. Sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and other is a must. Certified Legal Secretary designation is a plus.
</div>
<div>The salary range at the time of posting is $65,000.00 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, and an employee assistance program.
</div>
<div>Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.
</div>
 <div>Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.</div></div></div>

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10000 legal administrative support jobs Near Me

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