legal administrative support

Legal Documents Clearing 

<p>Noted ( we are small office, Please check salary offered before applying, if its not suitable with you. Do not apply)</p><ul><li>Communicating with clients via phone, by email and in person to offer documentation Services.</li><li>Performing initial background research and briefing the consultant</li><li>Seeing to administrative tasks like making copies and sending invoices</li><li>Attending clients alongside the Consultant and taking accurate notes on attestation</li><li>Organizing documents for attestatiom and handing over to consultant</li><li>Transcribing and proofreading legal documents Scheduling client appointments</li><li>Providing administrative support to manager enhance office effectiveness</li><li>Handling communication with clients.</li></ul><p>Job Type: Full-time</p><p>Pay: AED1,950.00 - AED2,000.00 per month</p>

Customer service / secretary

Marriott Hotels Resorts

<strong>Description</strong><br>Position Summary<p>Marriott International the worlds largest hotel company based in Bethesda Maryland with more than 9000 properties and 30 brands in 142 countries and territories. Marriott operates and franchises hotels and licenses branded residential Law Department services the Companys lodging and hospitality business and provides legal advice and counsel to Marriotts internal clients.The Europe Middle East and Africa offices of the Law Department provide legal services to support the development and lodging operations of all Marriottbranded lodging products in Europe Middle East and Africa.</p><p>The Legal Assistant is an integral role in the department and isresponsible for providing direct administrative support to attorneys within the EMEA team. It is essential that the role maintain confidentiality of proprietary materials and information and ensure that tasks are completed accurately. This position will be located in Dubai United Arab Emirates and will report directly to a VP & Senior Counsel.</p><p><strong>Responsibilities Summary</strong></p><ul><li>Administrative support for attorneys working for up to 5 attorneys in one of the EMEA areas of Development Franchise Operations and Asset Management or from one of the other legal areas. The role might support additional positions as the team structure changes.</li><li>Compose type/merge compare format proofread and transmit legal documents and correspondence.</li><li>Provide excellent word processing and formatting support.</li><li>Prepare revise edit and proofread extensive correspondence and legal documents.</li><li>Prepare for transaction closings including preparation and editing of documents and powers of attorney.</li><li>Prepare and edit lengthy legal documents presentations agendas memos letters spreadsheets and other business documents.</li><li>Maintain confidentiality of proprietary materials and information. Protect the privacy and security of business parties customers and coworkers.</li><li>Demonstrate organizational prioritization proactivity proofreading and attention to detail skills to allow for timely effective and accurate performance of job duties with little or no outside assistance.</li><li>Interpersonal skills necessary in order to communicate with a diverse group of attorneys staff and clients and to provide or obtain information with ordinary courtesy diplomacy and tact. Good teamwork ability.</li><li>Track the status of projects (including MEA development deals) and any correspondence requiring responses and keep attorneys apprised of status.</li><li>Handle of legal documents including coordinating with signatories and collating agreements.</li><li>Enter matters in various databases such as iManage; update database information and documents including revision and search of databases for corporate entities and report and record management.</li><li>Create and maintain computer and paperbased filing and organization systems for records reports and documents. Create and maintain uptodate desk files and permanent files. Assist attorneys/paralegals in data entry and maintenance of practice areas contract database and database reporting as well as maintenance of all forms agreements disclosure documents and Sharepoint sites.</li><li>Act as liaison between the attorneys and other Marriott employees and outside counsel.</li><li>Organize and schedule meetings and conference calls and handle highpriority scheduling issues. Manage and coordinate calendars with team members and for Senior Leaders and other associates. Prepare for group and other general meetings including scheduling conference rooms preparing agenda items prior distribution of materials room set up audio visual equipment set up and food and beverage arrangements. Where necessary take minutes of the meetings.</li><li>Handle all travel arrangements and coordinate logistics including transportation reservations visas and lodging arrangements. Efficiently prepare expense reports.</li><li>Assist and work closely with the Executive Assistant/team leader with overflow as requested.</li><li>Review all incoming mail (including original legal documents) and forward to the appropriate attorney. Send couriers containing original legal documents.</li><li>Ensure necessary office supply inventory is available and order as needed. Ensure all office equipment is in working order.</li><li>Perform any other duties as necessary.</li><li>Provide cover for Legal Assistants during vacation/sickness</li></ul><p><strong>Requirements for Position</strong></p><ul><li>Minimum of three years of secretarial experience in a law firm or corporate department preferred but not essential<strong>.</strong></li><li>Strong skills with MS Office e.g. Word Outlook and PowerPoint. Proficiency or capacity to learn to utilize Teams/Sharepoint and database programs such as iManage are essential.</li><li>Strong attention to detail and ability to prioritize completing tasks on time with a good ability to multitask and deal with a high volume and strong sense of urgency. Flexibility to adapt to continually changing workload priorities and work well under pressure in a fastpaced environment.</li><li>Ability to proactively identify problems and issues and develop appropriate and innovative solutions. Ability to think outside the box and be resourceful.</li><li>Good time management organizational and interpersonal skills. Ability to work well in a team to achieve common goals and promote a positive work environment. Eagerness to pitch in to help others when needed. Collaborates well with a diverse group of attorneys and associates and is a good representative of the Law Department. High degree of professionalism diplomacy and tact.</li><li>Ability to demonstrate impeccable integrity in confidential matters and elsewhere.</li><li>Fast accurate typing. Strong word processing and spelling/grammar/proofreading skills.</li><li>Good judgment; professional demeanor</li><li>Diligence and strong work ethic.</li><li>Ability to work independently on projects and as part of a team.</li><li>Excellent English skills both written and verbal are essential.</li></ul><p><strong>Education:</strong>High School diploma or equivalent completed secondary education required.</p><p> Marriott International is an equal opportunity believe in hiring a diverse workforce and sustaining an inclusive peoplefirst are committed to nondiscrimination onanyprotectedbasis such as disability and veteran status or any other basis covered under applicable law. </p><br>

Legal Secretary

ICW Group

<div><p>Are you looking to make an impactful difference in your work, yourself, and your community? Why settle for just a job when you can land a career? At ICW Group, we are hiring team members who are ready to use their skills, curiosity, and drive to be part of our journey as we strive to transform the insurance carrier space. We're proud to be in business for over 50 years, and its change agents like yourself that will help us continue to deliver our mission to create the best insurance experience possible.</p>
<p>Headquartered in San Diego with regional offices located throughout the United States, ICW Group has been named for ten consecutive years as a Top 50 performing P&amp;C organization offering the stability of a large, profitable and growing company combined with a focus on all things people. It's our team members who make us an employer of choice and the vibrant company we are today. We strive to make both our internal and external communities better everyday! Learn more about why you want to be here!</p>
<p><b>PURPOSE OF THE JOB</b></p>
<p>The purpose of this job is to work under the supervision of assigned attorneys to handle clerical, data entry, document creation &amp; efiling, and mail processing. The position will maintain deadlines, schedule meetings, depositions, hearings, and all administrative tasks related to workers&rsquo; compensation cases. This role exists to support the delivery of high-quality legal services of several attorneys that handle a caseload of litigated matters.</p>
<p><b>ESSENTIAL DUTIES AND RESPONSIBILITIES</b></p>
<p>Performs administrative functions for Workers&rsquo; Compensation cases.</p>
<ul><li>Creates new files in the Litigation Management System, including accurate data entry, uploading of file materials, and creation of database.</li>
<li>Schedules and coordinates activities of the attorneys and hearing representatives such as deposition, court hearings, meetings, and other legal activities.</li>
<li>Furnishes and requests information as needed to assist in completion of reports.</li>
<li>Performs calendar, diary and setting of tasks of deadlines and milestones for each case and follow-up to ensure completion.</li>
</ul><p>Assists with management, organization, drafting and filing of documents.</p>
<ul><li>Drafts documents for review by attorneys, paralegals, and hearing representatives.</li>
<li>Edits and proofreads documents for proper grammar, spelling, and content. Ensures legal documents contain all necessary portions and related documents for court acceptance.</li>
<li>Prepares and e-files documents with the Workers&rsquo; Compensation Appeals Board (WCAB).</li>
<li>Files and organizes all materials appropriately in the electronic litigation management system.</li>
<li>Reviews incoming mail and correctly routes to appropriate individuals.</li>
</ul><p>Provides other litigation administrative duties.</p>
<ul><li>Creates invoices and submits same to claims department.</li>
<li>Maintains accurate and complete database in the electronic litigation management system.</li>
<li>Fosters internal and external client relationships with a customer-centric focus.</li>
<li>Adheres to all ICW Group&rsquo;s policies and procedures and the California Rules of Professional Conduct.</li>
<li>Coordinates payment to vendors.</li>
</ul><p><b>SUPERVISORY RESPONSIBILITIES</b></p>
<p>This role does not have supervisory responsibilities.</p>
<p><b>EDUCATION AND EXPERIENCE</b></p>
<p>High school diploma required. Minimum 2 years of experience in a law firm or claim environment required, or equivalent combination of education and experience. Workers&rsquo; Compensation experience preferred.</p>
<p><b>CERTIFICATES, LICENSES, REGISTRATIONS</b></p>
<p>Successful completion of a legal secretarial program from a recognized community or business college preferred.</p>
<p><b>KNOWLEDGE AND SKILLS</b></p>
<p>Proficient knowledge of California workers&rsquo; compensation procedure with prior litigation/legal administrative assistant experience handling various types of workers compensation cases. Understanding of workers&rsquo; compensation administrative rules and procedures. Proficient use of a personal computer and skills with Microsoft Word, Excel, Outlook, Adobe, PowerPoint, EAMS, Pacer, and commonly used software platforms. Knowledge and use of general office equipment such as scanners and copiers. Familiarity with business legal principles and billing practices and procedures. Demonstrated experience working independently under minimal supervision, maintaining a strong work ethic, and exercising initiative. Ability to communicate effectively with external and internal clients both verbally and in writing. Ability to read and understand legal materials. Ability to keep information organized and confidential. Ability to appropriately redirect inquiries, issues, or questions from internal and external clients, businesses, and members of the State Bar or Judiciary. Ability to effectively present information, verbally and in writing, including English usage, spelling, vocabulary, grammar, and punctuation. Ability to learn various proprietary computer applications. Strong organizational abilities, time management, and aptitude for learning new skills. Ability to prioritize multiple tasks and complete timely.</p>
<p><b>PHYSICAL REQUIREMENTS</b></p>
<p>Office environment &ndash; no specific or unusual physical or environmental demands and employees are regularly required to sit, walk, stand, talk, and hear.</p>
<p><b>WORK ENVIRONMENT</b></p>
<p>This position operates in an office and court environment and requires frequent use of a computer, telephone, copier, scanner, and other standard office equipment.</p>
<p><b>We are currently not offering employment sponsorship for this opportunity</b></p>
#LI-Onsite #LI-JM1
<p>The current range for this position is</p>
<p>$25.91 - $40.86</p>
<p>This range is exclusive of fringe benefits and potential bonuses. If hired at ICW Group, your final base salary compensation will be determined by factors unique to each candidate, including experience, education and the location of the role and considers employees performing substantially similar work.</p>
<p><b>WHY JOIN ICW GROUP?</b></p>
<ul><li>Challenging work and the ability to make a difference</li>
<li>You will have a voice and feel a sense of belonging</li>
<li>We offer a competitive benefits package, with generous medical, dental, and vision plans as well as 401K retirement plans and company match</li>
<li>Bonus potential for all positions</li>
<li>Paid Time Off with an accrual rate of 5.23 hours per pay period (equal to 17 days per year)</li>
<li>11 paid holidays throughout the calendar year</li>
<li>Want to continue learning? We&rsquo;ll support you 100%</li>
</ul><p><i>ICW Group is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. ICW Group will not discriminate against an applicant or employee on the basis of race, color, religion, national origin, ancestry, sex/gender, age, physical or mental disability, military or veteran status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other characteristic protected by applicable federal, state or local law.</i></p>
<p><b>At ICW Group we offer a work environment that encourages entrepreneurialism and celebrates success. Our team members are hands-on contributors who are given the opportunity to make an impact. It's our people who make us an employer of choice and the vibrant company we are today.</b></p>
<p><b>Job Category:</b> <b>Administrative</b></p>
<p><b>Job Type:</b> <b>Full time</b></p>
<p><b>Req ID:</b> <b>JR100939</b></p></div><p></p>

Legal Administrative Assistant

Barron County

<p><b>Position Summary </b></p><p>This position is to perform skilled legal administrative support work to assist the District Attorney in the prosecution of criminal, traffic, and civil forfeitures, by independently gathering and maintaining prosecution files and maintaining communication to other parties for efficient handling of cases; and provides courteous and efficient customer services to County residents.</p><p><b>Essential Functions</b></p><p><i>The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.</i></p><p>1. Provides customer service to internal and external customers; greets, receives and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.</p><p>2. Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; retrieves, delivers, and sends faxes.</p><p>3. Composes routine correspondence; proofreads and edits documents; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.</p><p>4. Maintains electronic and paper filing and record systems to provide easy access to records and information; provides retention of records as required.</p><p>5. Assigns and enters new referrals received from law enforcement agencies.</p><p>6. Independently drafts legal documents, criminal complaints, summons, warrants, ordinance violations, juvenile petitions, motions, discovery, orders, briefs and routine letters assisting in the prosecution of criminal, juvenile, traffic, and forfeiture cases.</p><p>7. Creates, prepares and maintains criminal, traffic, juvenile and forfeiture prosecutor files.</p><p>8. Contacts law enforcement and state and federal agencies to obtain essential documents and/or information needed for case preparation, management and/or prosecution.</p><p>9. Prepares and processes subpoenas, interstate subpoenas, Writs of Habeas Corpus, and Orders for Transport for upcoming court proceedings.</p><p>10. Schedules, coordinates, monitors, and resolves calendar conflicts in conjunction with the court calendar.</p><p>12. Generates criminal histories and driving records and maintains confidentiality pursuant to Crime Information Bureau guidelines. Researches prior offenses to assist in determining appropriate charging decision. This may require obtaining additional documents/information to assist with charging decision/case prosecution.</p><p>13. Provides in-courtroom assistance to prosecutors, as needed.</p><p>14. Receipts restitution payments as needed.</p><p>15.Other duties as assigned.</p><p>K<b>nowledge, Skills, and Abilities</b></p><p>&middot; Knowledge, skill, and ability to understand and use legal terminology, legal format, and processes.</p><p>&middot; Knowledge of standard and legal office practices, procedures, and clerical techniques.</p><p>&middot; Knowledge of Wisconsin Statutes and ongoing statutory changes, procedural changes, and form changes.</p><p>&middot; Ability to take and maintain accurate and legible notes and accurately incorporate essential details in preparing legal documents.</p><p>&middot; Ability and skill to prepare Court documents in a timely and accurate manner.</p><p>&middot; Knowledge of administrative policies and procedures of the County.</p><p>&middot; Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.</p><p>&middot; Ability to establish and maintain accurate records of assigned activities and operations.</p><p>&middot; Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.</p><p>&middot; Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.</p><p>&middot; Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.</p><p>&middot; Ability to think quickly, maintain self-control, and adapt to stressful situations.</p><p>&middot; Knowledge of computer software including word processing, spreadsheet and database applications consistent for this position.</p><p>&middot; Ability to perform mathematical calculations required of this position.</p><p>&middot; Ability to understand and effectively carry out verbal and written instructions.</p><p>&middot; Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.</p><p>&middot; Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.</p><p>&middot; Ability to handle sensitive interpersonal situations calmly and tactfully.</p><p>&middot; Ability to maintain effective working relationships with individuals within and outside the organization.</p><p>&middot; Ability to maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provision of open records laws.</p><p>&middot; Ability to work the allocated hours of the position and respond after hours as needed.</p><p><b>Required Education, Experience, Licensing, and Certifications</b></p><p>&middot; Associates degree in a paralegal, criminal justice, legal assistant, or closely related field with three (3) year&rsquo;s clerical work experience; or a high school diploma/equivalent with five (5) years clerical/office support work experience.</p><p>&middot; Previous customer services experience required.</p><p>&middot; Previous work experience in a law office or legal setting required with an emphasis in criminal law or civil litigation.</p><p>&middot; Must successfully pass criminal background check.</p><p>&middot; Must be bondable.</p><p><b>Physical and Work Environment</b></p><p><i>The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job.&#8239; Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. &#8239;Employees needing reasonable accommodation should discuss the request with the employee&rsquo;s supervisor.&#8239; </i></p><p>&middot; This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.</p><p>&middot; Work has standard vision requirements.</p><p>&middot; Vocal communication is required for expressing or exchanging ideas by means of the spoken word.</p><p>&middot; Hearing is required to perceive information at normal spoken word levels.</p><p>&middot; Work requires preparing and analyzing written or computer data and observing general surroundings and activities.</p><p>&middot; May require dealing with persons who are hostile, aggressive, abusive or violent, posing threatening conditions.</p><p>&middot; Work is generally in a moderately noisy office setting (e.g. business office, light traffic).</p><p>Job Type: Full-time</p><p>Pay: $24.64 - $32.51 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

Legal Secretary/Paralegal

Albertelli Law

<div><div>Founded in 1997, ALAW has grown from a modest legal practice to a comprehensive, nationwide law firm providing efficient and effective legal representation to the nation&rsquo;s largest financial institutions.</div><div></div><div><br>
Headquartered in Tampa, FL, and led by a team of seasoned industry veterans across a 16-state footprint, we are strategically positioned to cater to the diverse needs of our clients, including mortgage servicers, banks, investors, and other financial institutions.</div><div></div><div><br>
Our expansive practice covers a full range of services, including appellate advocacy, attorney closing services, bankruptcy solutions, consumer collections, creditors' rights matters, foreclosure proceedings, eviction services, litigation support, regulatory compliance, REO (Real Estate Owned) services, replevin actions, and an array of other specialized legal services tailored to meet our client's unique needs.</div><div></div><div><br>
At ALAW, our dedication extends beyond our professional services. We believe in the power of community engagement and positive outreach. Our team passionately contributes to charitable initiatives, offers pro bono legal assistance, and actively volunteers in the communities where we operate. We take pride in fostering a culture that champions involvement, ensuring that our impact is felt in the heart of the community.</div><div></div><p><b><br>
Description:</b></p><ul><li>
Independent file research.</li><li>
Responding to client and court escalations.</li><li>
Researching case status and employing non-legal decision-making skills</li><li>
Working together with and supporting the Attorneys of the Firm in multiple states.</li><li>
Managing and updating internal and external databases</li></ul><div></div><p><b><br>
Requirements:</b></p><ul><li>
3+ years of experience in an operations support role or in a similar position.</li><li>
Real Estate, Foreclosure or Bankruptcy related experience preferred.</li><li>
Registered Notary preferred.</li><li>
Strong organizational and administrative skills.</li><li>
Excellent communication skills, both written and verbal.</li><li>
Proficiency in Microsoft Office and data management software.</li><li>
Excellent attention to detail.</li><li>
Strong analytical and problem-solving skills.</li><li>
Experience working in a fast-paced legal environment.</li><li>
Ability to multitask.</li></ul><p></p><p><b><br>
Benefits:</b></p><ul><li>
Comprehensive health insurance coverage.</li><li>
Dental and vision insurance options.</li><li>
Retirement plan to support long-term financial wellness.</li><li>
Life insurance for added security.</li><li>
Paid time off to promote work-life balance.</li><li>
Referral program to incentivize employee contributions.</li></ul><div><b>
Schedule:</b></div><ul><li>
8-hour shift and overtime as needed.</li><li>
Monday to Friday</li><li>
Hybrid - Remote Schedule</li></ul><div></div><div><b><br>
Work Location:</b> Remote</div><div></div><div><br>
#LI-Remote</div><div></div><div><br>
ALAW is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, creed, national origin, ancestry, sex, pregnancy, sexual orientation, gender identity, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law.</div></div><p></p>

Foreclosure Legal Assistant

Ziply Fiber

<div><div><b>Position Title: </b><b>Legal &amp; Regulatory Assistant</b></div><div></div><div><b><br>
Base Salary: </b>$56,250 to $93,750 annually DOE</div><div><b><br>
Benefits:</b> Medical, dental, vision, 401k, flexible spending account, paid sick leave and paid time off, parental leave, quarterly performance bonus, training, career growth and education reimbursement programs.</div><div></div><div><br>
At Ziply Fiber, our mission is to elevate the connected lives of our communities every day. We are delivering the fastest home internet in the Northwest, with a focus on areas traditionally underserved by mainstream internet companies. And as our state-of-the-art fiber network expands in WA, OR, ID and MT, so does our need for team members who can help us grow and realize our goals.</div><div><br>
<br>
</div><div>We may be building internet, but we are reaching real people. We strive to build relationships and provide customers and communities with refreshingly great experiences.</div><div><br>
<br>
</div><div>We emphasize our values in all our interactions:</div><div><br>
<br>
</div><div><b>Genuinely Caring:</b> O<i>ur customers and colleagues are people, and quite possibly our neighbors. We put ourselves in their shoes and give them our full attention.</i></div><div></div><div><b><br>
Empowering You</b>: <i>We empower our customers to choose the products that best meet their needs, and we support our employees to implement solutions that elevate the experiences of our customers and coworkers.</i></div><div></div><div><b><br>
Innovation and Improvement</b>: <i>We always look for ways to make the experiences of our customers &ndash; and each other &ndash; better.</i></div><div></div><div><b><br>
Earning Your Trust</b>: <i>We earn trust by communicating simply and transparently as real people, not as a corporation.</i></div><div></div><div><b><br>
Job Summary</b></div><div><br>
The Legal Assistant/Legal Operations professional will support Ziply Fiber&rsquo;s Legal and Regulatory team&mdash;including the General Counsel, Assistant General Counsel, and Vice President, Regulatory &amp; External Affairs&mdash;by driving operational excellence across legal workflows. This role combines hands-on legal administrative support with ownership of key legal operations functions, such as project management, e-billing, basic contract support (routing and signatures), knowledge management, compliance calendaring, business license registrations and reporting. The ideal candidate is highly organized, systems-minded, detail-oriented, and adept at collaborating across departments to streamline processes, improve data quality, and help the team deliver timely, business-focused legal services.</div><div></div><div><b><br>
Essential Duties and Responsibilities:</b></div><div><br>
The Essential Duties and Responsibilities listed below are a range of duties performed by the employee and not intended to reflect all duties performed.</div><div></div><div><b><br>
Project Management</b></div><ul><li><br>
 Build and manage project plans, project tracking, and timelines.</li><li><br>
 Organize team-based projects.</li><li><br>
 Outreach to external parties and coordination with internal teams on joint projects.</li></ul><div></div><div><b><br>
Contract Management</b></div><ul><li><br>
 Handle document processing, electronic signatures, and contract tracking; ensure timely routing, execution, and escalation.</li></ul><div></div><div><b><br>
Regulatory and Corporate Compliance</b></div><ul><li><br>
 Support entity and subsidiary records, annual filings, business license renewals, FCC and other license records, and intellectual property database updates.</li><li><br>
 Assist with research; prepare, submit, and track filings, reports, and franchise/right-of-way applications; organize supporting documentation; and maintain compliance calendars.</li></ul><div></div><div><b><br>
Litigation and External Affairs Support</b></div><ul><li><br>
 Assist with matter intake and holds; coordinate discovery support and document collection; process subpoenas and responses; and maintain organized, auditable files.</li><li><br>
 Maintain contact lists and distribution groups; coordinate meetings and materials; and support civic partnership outreach and data projects.</li></ul><div></div><div><b><br>
Legal Technology, Research, and Communications</b></div><ul><li><br>
 Evaluate, implement, and administer legal technology tools; manage vendor relationships for the Legal team&rsquo;s technology platforms; and drive adoption and training.</li><li><br>
 Perform targeted factual research; draft clear, concise correspondence and summaries; and support production of executive-ready materials.</li></ul><div></div><div><b><br>
Other Duties</b></div><ul><li><br>
 Performs other duties as required to support the business and evolving organization<b>.</b></li></ul><div></div><div><b><br>
Required Qualifications:</b></div><ul><li><br>
 High school diploma or GED.</li><li><br>
 Bachelor&rsquo;s degree or equivalent practical experience in legal operations or administrative support within a corporate or law firm environment.</li><li><br>
 Minimum of three (3) years of experience in a law firm or corporate legal department, including experience supporting legal operations, contracts, regulatory, or corporate matters (or equivalent experience).</li><li><br>
 Highly proficient in MS Office (i.e., Outlook, PowerPoint, Excel, and Word)</li><li><br>
 Experience implementing new technology and process improvements; familiarity with matter trackers, e-billing tools, and project management platforms (e.g., Smartsheet) or similar systems preferred.<br>
</li><li> Demonstrated project management skills, including the ability to prioritize and execute multiple initiatives concurrently while ensuring precision and excellence.</li><li><br>
 Proactive, resourceful self-starter with sound judgment on when to seek guidance; strong follow-through and ownership mindset.</li><li><br>
 Comfortable in a dynamic environment where priorities can change rapidly while delivering results efficiently.</li><li><br>
 Strong interpersonal, written, and verbal communication skills; ability to build trusting partnerships with non-legal colleagues.</li><li><br>
 Proven ability to maintain strict confidentiality and exercise professional judgment when handling sensitive data.</li><li><br>
 Ability to work overtime as needed.</li></ul><div></div><div><b><br>
Knowledge, Skills, and Abilities:</b></div><ul><li><br>
 Ability to work independently and apply sound judgment in fast-paced, dynamic environments.</li><li><br>
 Demonstrated capability to prioritize, plan, and manage workload across multiple subject areas and stakeholders.</li><li><br>
 Excellent attention to detail, organization, and documentation practices; commitment to data accuracy and version control.</li><li><br>
 Comfort with evolving priorities, process optimization, and continuous improvement; adept at building and refining practical workflows and templates.</li><li><br>
 Strong collaboration skills and service orientation toward business partners and external counsel.</li></ul><div></div><div><br>
 <b>Work Authorization</b></div><div><br>
Applicants must be currently authorized to work in the US for any employer. Sponsorship is not available for this position.</div><div></div><div><b><br>
Physical Requirements</b></div><div><i><br>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</i></div><div></div><div><br>
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking, or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.</div><div></div><div><b><br>
Work Environment<br>
</b><br>
</div><div>Work is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work is primarily a modern office setting.</div><div></div><div><br>
At all times, Ziply Fiber must be your primary employer. Unless otherwise prohibited by law, employees may not hold outside employment nor be self-employed without obtaining approval in writing from Ziply Fiber. In holding outside employment or self-employment, employees should ensure that participation does not conflict with responsibilities to Ziply Fiber or its business interests.</div><div></div><div><b><br>
Diverse Workforce / EEO:</b></div><div><br>
Ziply Fiber is an equal opportunity employer. Ziply Fiber will consider all qualified candidates regardless of race, color, religion, national origin, gender, age, marital status, sexual orientation, veteran status, and the presence of a non-job-related handicap or disability or any other legally protected status.</div><div></div><div><br>
Ziply Fiber requires a pre-employment background check as conditions of employment. Ziply Fiber may require a pre-employment drug screening.</div><div></div><div><br>
Ziply Fiber is a drug free workplace.</div></div><div></div>

Legal & Regulatory Assistant

Clinton County Michigan

<p><b>Supervised by:</b> Office Manager-Prosecutor's Office</p><p><b>Supervises:</b> No supervisory responsibility</p><p><b>Position Summary:</b></p><p>Under the supervision of the County Prosecutor and Office Manager, performs a vast variety of secretarial and administrative support functions for the legal staff. Activities include preparing and processing legal documents, generating criminal complaints &amp; warrants, preparing, and issuing subpoenas, opening, and maintaining case files and providing office support such as answering telephones and opening and processing mail. Regularly enters juvenile criminal case and civil ticket information to the case tracking database. May be responsible for special assignments such as assisting with the processing of child support cases, Court of Appeals cases, Supreme Court cases, applications to set aside convictions, assisting in the prosecution of planning/zoning ordinance violation, forfeiture cases, and license restoration matters. Ensuring that prescribed time requirements are met. May also be required to attend court hearings with the Prosecutor/ APKs for Audio/Visual Support and participate in trial preparation.</p><p><b>Essential Job Functions:</b></p><p>An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.</p><p>1. Responsible for initial analysis of documents upon receipt to determine proper course of action. Prepares and files various motions, orders, stipulations, warrants, subpoenas, juvenile court petitions, and other legal forms and documents for District Court, Circuit Court, and Probate Court. Must have the ability to understand, interpret and effectively communicate legal policies, procedures and requirements. Must retain knowledge and remain current of court rule and legal statutes, specifically for, but not limited to, service of process and proofs of service as appropriate. Review, edit and prepare briefs and responses. Respond to correspondence at the discretion of Prosecuting Attorneys. Review documents for content accuracy, spelling, punctuation, grammar, and format. Must be detail oriented, able to prioritize and multitask, also needs to be reliable and maintain confidentiality.</p><p>2. Answer telephone calls, respond to inquiries and/or directs phone calls to proper individuals or departments, and follow through with messages. Facilitate walk-ins, including defense attorneys, citizens, witnesses, victims, police agencies, and county personnel, answering inquiries regarding court proceedings, departmental procedures, schedules, case information, and other matters. The office handles matters where people are emotionally and physically effected by crime. Therefore, daily contact can occur where staff will be required to de-escalate uncomfortable situations both on the phone and in person. Staff must have the knowledge and skills to handle these interactions. Must maintain rapport with all agencies, defense attorneys, victims and individuals.</p><p>3. Proficient in time management/requirements i.e., court rules, statutes, court procedures. Facilitate the meeting of deadlines by keeping multiple agendas and providing timely reminders. Requiring proficiency with Microsoft Office, Outlook 365, time management systems, ACT (Adult Case Tracking), JCT (Juvenile Case Tracking), Word, OnBase, and LEAP, Axon-Evidence.com, Watchguard, Secretary of State online record system and State Police Central records Database. Ability to navigate online resources i.e., Judicial Warehouse, SCAO, ICLE, Secretary of State online record system and State Police Central records Database.</p><p>4. Coordinate the scheduling of matters requiring the presence of a prosecutor with all three courts and maintaining dates in a computer calendar system. Updating information as the cases is processed through the courts. Carries our follow-up directives of the Prosecutor or Assistant Prosecutor. Processes incoming mail and reviews for notices of hearing or dates to be added to the office calendar. Effective communication with Prosecutor or Assistant Prosecutor is imperative.</p><p>5. Prepare and maintain Adult and Juvenile criminal files (both Felony &amp; Misdemeanor), civil infraction tickets, civil files (ex: Zoning Cases) including processing all documentation, which includes submitting documents to the courts, attorneys and any other necessary parties involved in the case. Maintain departmental filing systems. Knowledge of legal vocabulary and procedures is required. Ability to comprehend and rectify important document issues in criminal and probate cases.</p><p>5. Responsible for preparing all Circuit Court cases on the schedule for trial, motion day, and any scheduled hearings. Obtains necessary information and prepares matters requiring habitual offender information.</p><p>6. Prepares all writs for any Circuit Court and District Court hearings that are scheduled when the Defendant is incarcerated, be it through county jails throughout the state or the Michigan Department of Corrections, making sure that the defendants appear in court when scheduled.</p><p>7. Prepares Circuit Court and District Court cases for trial. Review case, source and verify important case materials in preparation for upcoming trials and hearings for all courts. Prepare, track, and monitor service of subpoenas to witnesses, victims and agencies involved in the proceedings, then monitor the case files prior to trial to ensure all witnesses have been served.</p><p>8. After Circuit Court Motion days, is responsible to get trial dates, plea dates, sentencing and other information, then determine and completes the necessary follow up documents needed based on what happened at the court proceeding.</p><p>9. Enter case witnesses/victims' information into criminal case tracking system and generate subpoenas for witnesses/victims to appear in court hearings/trials (i.e., preliminary examination hearings and jury trials). Ensure witnesses are notified when hearing/trials are adjourned, waived, pied, or cancelled.</p><p>10. Coordinate the scheduling of matters requiring the presence of a prosecutor with all three courts and maintaining dates in a computer calendar system. Updating information as the cases is processed through the courts. Carries out follow-up directives of the Prosecutor or Assistant Prosecutor. Processes incoming mail and reviews for notices of hearing or dates to be added to the office calendar. Effective communication with Prosecutor or Assistant Prosecutor is imperative.</p><p>11. Prepare criminal warrants and juvenile petitions. In that capacity performs inputting and updating case information from warrant requests and juvenile petitions and enters parties, witnesses, and other information from the police report. Forwards warrant requests to legal staff for review and authorization/denial. Prepares and distributes warrants to the proper court. Communicates with police agencies on status and follows through with any need further investigation and/or information.</p><p>12. Responsible for preforming duties of Discovery Technician in their absence which would include a range of discovery tasks such as assembling, organizing, and preserving investigative and case materials, collecting and compiling evidence sought by opposing parties, accurately chronicling all discovery/evidence produced to the defense, may be asked to assist with researching legal problems, develops legal memoranda applying laws to legal problems for presentation to an Attorney. Must obtain knowledge of court rules for service of process and prepare proofs of service as appropriate. Proofread briefs and answer correspondence for the Prosecuting Attorneys. Proofread documents for spelling, punctuation, grammar, and format.</p><p>13. Responsible for maintaining and reconciling the schedule of upcoming court hearings, prepares updates and ensures that appropriate personnel are notified. Ability to identify and distinguish case types, assign cases to appropriate staff members. Enters dates for pre-trials, pleas, trials, sentencings, and other court actions to the electronic system. Prepare orders for payment of witness fees as applicable.</p><p>14. Close cases/files by reviewing and reconciling with all parties following receipt of disposition for all 3 Court, entering disposition into computer system for electronic retention. Responsible for preservation and updating case record system.</p><p>15. Responsible for the processing of appeals, briefs, motions, and other documents with the 29th Circuit Court, the Michigan Court of Appeals, and the Michigan Supreme Court. Opening and maintaining files and performing other support tasks related to appeals. This includes malting arrangements to obtain hearing transcripts.</p><p>16. Shall be responsible for reviewing and coordinating the processing of child support related cases including setting up files of incoming referrals, generating complaints, summons, ex parte orders, UIFSA petitions and various motions and orders, Review and reconcile case data into the computer system, ensuring service of process, obtaining parent locator system information, and providing other assistance to the investigator and attorney handling child support cases. Arranges and schedules testing and prepares notices to appear. Prepares and notarizes orders, adjournments, default judgements, proof of service, and other documents related to paternity/support cases. Ability to use Munis, MiCSES, and Business Objects tool.</p><p>17. Provide assistance with child support cases, includes reviewing and preparing pleadings, tracking cases, responding to inquiries regarding the cases, and coordinating the processing of cases with the Department of Health and Human Services and the Friend of the Court.</p><p>18. Receive, process and file confidential criminal fingerprint records with court and State Police central records database which is ultimately linked to the person's criminal history (accuracy is imperative).</p><p>19. Processing request for Criminal History from Law Enforcement Information Network (LEIN) which requires special training and security credentials while maintaining confidentiality. Misuse of security requirements could result in misdemeanor criminal penalties.</p><p>20. Perform support tasks related to the civil matters (i.e., Planning and Zoning Department matters) handled by the office, including preparing and filing complaints, summons and orders to show cause. Arranging proper service of documents and maintains case files.</p><p>21. Perform a variety of support tasks such as preparing legal documents, copying, faxing, and filing. Processing daily office correspondence (i.e. incoming and outgoing mail).</p><p>22. Maintain closed files section of Prosecutor's Office which includes the vault and storage rooms. Must know State Retention Policy. Organize and maintain files and dispose of files as authorized. Retrieve files from vault and closed files area.</p><p>23. In the absence of the Office Manager, sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency.</p><p>24. Perform other duties as required.</p><p><b>Required Knowledge, Skills, Abilities, and Minimum Qualifications:</b></p><p>The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job.</p><p>Requirements include the following:</p><ul><li>Associate degree or equivalent supplemented by college or vocational training in secretarial science or a similar field and two years of progressively more responsible experience in providing clerical and administrative support preferably in a legal office or court environment. A professional certificate or college degree is preferred.</li><li>The county, at its discretion, may consider an alternative combination of formal education and work experience.</li><li>Knowledge of the principles and practices of general office procedure, and local, state, and federal laws, rules, and regulations governing the operations of a prosecutor's office.</li><li>Ability to learn the State of Michigan court system procedures and practices.</li><li>Skill in maintaining detailed and accurate records and managing case files in both electronic and non- electronic format.</li><li>Skill in assembling and analyzing data and preparing accurate reports.</li><li>Skill in effectively communicating ideas and concepts orally and in writing.</li><li>Demonstrated ability to maintain professional integrity and effectively meet and deal with the public. Comply and understand the Michigan Rules of Professional Conduct i.e., confidentiality.</li><li>Ability to establish effective working relationships and use good judgement, initiative and resourcefulness when dealing with County employees, contractors to the County, representatives of other governmental units, professional contacts, elected officials, and the public.</li><li>Skill in the use of office equipment and technology, including Microsoft Suite applications, database entry and the ability to learn new software programs applicable to the position.</li><li>Ability to pass a Criminal History check.</li><li>Ability to meet the requirements to qualify to become a notary.</li></ul><p><b>Physical Demands Work Environment;</b></p><p>'The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>Due to the nature of this position employees will be subject to sensitive and or graphic material.</p><p>While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view, and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop, and kneel, use hands to finger, handle, or feel, and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.</p><p>The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.</p><p>Job Type: Full-time</p><p>Pay: $43,298.00 - $51,953.00 per year</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Legal Secretary-Prosecutor

Search 10000+ Legal administrative support jobs near you this November. New roles added regularly across leading industries. Apply today.