legal administrator

Fujitsu

<div><div><div><div><p>Fujitsu is currently seeking a Legal Administrator to join our in-house Immigration Department.
<br>
<br>
<b>This position is located and will work in the Pittsburgh, PA office 5 days a week.
</b></p><p>Job Summary:
</p><p>The incumbent will provide administrative support to the in-house immigration team. This position will require the ability to draft forms and documents with accuracy, manage administrative projects and maintain record-keeping processes, and follow, develop and/or implement workflows to ensure efficiency and compliance. The candidate must be capable of working to meet deadlines with exceptional prioritization and problem-solving skills. This position requires a detail-oriented candidate with excellent organizational skills, proficiency with Microsoft Office and Excel (experience with immigration software is a plus, but not a requirement), and strong collaboration and communications skills.
</p><p>Key Responsibilities
</p><ul><li>The legal administrator will provide daily support to our in-house Immigration Department, including the in-house paralegals and attorneys.
</li><li>The legal administrator will participate in all aspects of the department's employment-based immigration law practice.
</li>The legal administrator will assist in drafting non-immigrant (H-1B, L-1, TN) petitions, file LCAs with the Department of Labor, and assist in drafting permanent residency-based documents, including PERM applications, Form I-140s, and Form I-485s.<br>
<li>
</li></ul><p></p><p>Desired Skills and Experience
</p><ul><li>Associate&rsquo;s degree from an accredited institution.
</li><li>Paralegal certification (a plus, not a requirement).
</li><li>One to three years of experience in a similar role in an in-house position or at a law firm.
</li><li>Technical proficiency in Microsoft Word and Excel. (Experience with Microsoft PowerPoint and/or Microsoft Teams is a plus.)
</li><li>Candidates needs to be able to handle multiple tasks, be cognizant of priorities, and be receptive to frequent prioritization changes.
</li>Candidates must be detailed-oriented, possess excellent writing skills, and be capable of working in a fast-paced and deadline-driven environment.<br>
<li>
</li></ul><p></p><p>Featured benefit options:
</p><ul><li>Medical insurance
</li><li>Vision insurance
</li><li>Dental insurance
</li><li>401(k)
</li><li>Paid maternity leave
</li><li>Paid paternity leave
</li>Disability insurance<br>
<li>
</li></ul><p></p><div>#LI-CF1</div></div></div></div></div>
<br><div><p><i>Fujitsu at a Glance
</i></p><p><i>Fujitsu is a leading information and communication technology (ICT) company, headquartered in Japan, offering a full range of technology products, solutions, and services. Approximately 132,000 Fujitsu people support customers in more than 100 countries. We use our experience and the power of ICT to shape the future of society with our customers.
</i></p><p><i>We are a corporate culture that places great value on the pursuit of new possibilities previously unimagined and brings them to fruition. This has been the foundation of Fujitsu&rsquo;s success since its inception. In an increasingly competitive world, in which the pace of change continues to accelerate, Fujitsu must strive for continuous innovation. Each and every employee will rise to the challenge of creating new value amid changes in the management environment, technology, society and the marketplace. With a spirit of challenge, we are committed to the continuous creation of new value. Fujitsu wants innovators like you!<br>
</i></p><p></p><p><i>At Fujitsu, one of our corporate principles is &quot;We respect human rights&quot;. This principle underpins all our corporate and individual activities and guides the actions of every Fujitsu Group member. We embrace diversity and equal opportunity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. By empowering people, we can unleash our collective strengths to create a better experience for our employees, our customers, and our partners.<br>
</i></p><p></p><i>California Consumer Privacy Act (CPPA), </i><i>read here</i></div>

Legal Administrator

SESI Consulting Engineers

<div><p>Join a company recognized for providing solutions, excellence, service, and integrity. We seek dynamic individuals to support organic growth.<br>
<br>
SESI Consulting Engineers has been selected as one of NJBIZ&rsquo;s &quot;FASTEST GROWING&quot; Companies and Inc.'s &quot;5000 America&rsquo;s Fastest-Growing Private Companies&quot;.</p><p><b>
SESI Consulting Engineers, founded in 1976, is a well-established, progressive, consulting engineering firm in Parsippany, N.J. SESI has earned an excellent reputation for providing innovative Geotechnical, Site/Civil, and Environmental engineering solutions for owners, developers, and the construction industry throughout the NJ, NY, CT region.</b><br>
<br>
<b>SESI offers a competitive compensation and benefits package which includes medical, dental, vision insurance, 401(k), paid time off, tuition reimbursement, professional development assistance, bonus potential, employee engagement activities, just to name a few. </b><b>SESI also engages its employees in all aspects of its projects and encourage them to participate in design and project management functions to their full potential.</b></p><p>
<b>SUMMARY:</b></p><p><br>
The Legal Administrator I is responsible for providing foundational support to the legal department by handling administrative and operational tasks. This role ensures accuracy and consistency in data entry, contract management, and compliance processes, while supporting day-to-day requests from the legal team. This position is expected to operate with supervision from a manager. As directed by your manager, this position will require you to support other departments and managers in order to fulfill the immediate requirements of the firm.
</p><p>Primary Responsibilities include but are not limited to the following. Other duties may be assigned.</p><p><b><br>
Contract and Compliance Data Management:</b></p><ul><li>
 Enter and maintain contract data, insurance certificates, and compliance information in internal systems</li><li>
 Maintain compliance trackers and update documentation repositories.</li></ul><p><b>
Insurance Certificate Administration:</b></p><ul><li><p>
 Process and track Certificates of Insurance (COI) requests.</p></li></ul><p><b>
Administrative and Legal Team Support:</b></p><ul><li>
 Provide general administrative support, including document formatting, filing, and scanning.</li><li>
 Assist with intake and routing of requests to appropriate legal team members.</li></ul><p>
 <b>Process Improvement and Collaboration:</b></p><ul><li>
 Collaborate with team members to identify and implement small process improvements in data handling and compliance.</li></ul><p><b>
Additional Duties</b></p><ul><li>
This list of responsibilities is not intended to be exhaustive. Additional duties consistent with the legal industry&rsquo;s expectations for this role may be assigned, based on the needs of the company.</li></ul><p><b>
Qualifications:</b><br>
<br>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br>
<br>
Highly organized with great attention to detail. Able to prioritize and manage time effectively. Strong communication and people skills. Must be comfortable in a fast paced, highly interactive environment. Required to effectively collaborate with internal and external departments</p><ul><li>
High school diploma or equivalent required; associate degree preferred.
</li><li>One year of administrative, clerical, or data entry experience.</li><li><i>
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.</i></li><li><i>
Basic math skills for addition, subtraction, division, multiplication. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.</i></li><li><i>
 Knowledge of Microsoft Office Suite, Outlook and PDF programs. Ability to learn new systems quickly.</i></li><li><i>
Notary preferred</i></li></ul><div><b>
Physical Demands</b></div><div><i>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. </i><i>While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.</i><br>
<br>
<b>Work Environment</b><br>
<i>Due to the collaborative nature of this role, it is important that this team member&rsquo;s regular working schedule aligns with the company&rsquo;s and fall within</i><i> 8AM-5:30PM. </i><i>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. </i><i>This position will work in a typical office environment, mostly located indoor with windows. The office contains office equipment resulting in equipment noise. This position will be working in a shared office space with other colleagues and may experience frequent interruptions, conversations, or other background noise.</i></div><div>
</div><div><i>
Base salary $50,000&ndash;$70,000, + benefits, paid time off, tuition reimbursement, professional development opportunities, 401(k), and bonus potential</i></div></div><div></div>

Legal Administrator I

<div><p>Designation: Associate, Corporate Secretarial
<br>
Location: Gurugram, Haryana
<br>
Schedule: 45 hours per week Onsite
<br>
Onsite: Hybrid 4 Days work from office
</p><p>An associate will ensure that a client's needs are met, will interact effectively with customers and team members daily, and is typically the first point of contact for clients. Also, the person will be working in different jurisdictional regulations and laws.
</p><p>Our team is dedicated to creating long-term relationships with our clients and business partners, and we strive to provide a personalized and practical approach to our services. We take pride in our industry-leading services and are committed to helping our clients stay compliant with national and international legislation. Does this sound like a team you want to be a part of?
</p><p>Additionally, we provide training, mentorship, and opportunities for growth. If you&rsquo;re ready to take on a challenge and make an impact, CSC is the place for you.
</p><p><b>What you&rsquo;ll do for us:
</b></p><p>&middot; Work with the team to help manage the contracts, agreements etc. by advancing documents through the initial process to its completion;
</p><p>&middot; Ensure that all legal templates are updated to reflect current requirements of the clients based on feedback from Legal, Finance &amp; Operations team;
</p><p>&middot; Own the documents through Docusign platform;
</p><p>&middot; Review documents &amp; flag specific business and legal terms that require approval;
</p><p>&middot; Ensure NDAs, MSAs &amp; SOWs are all stored appropriately;
</p><p>&middot; Review &amp; data pull of existing contracts to assist in account-level analysis;
</p><p><b>What technical skills, experience, and qualifications do you need?
</b></p><p><b>Required Qualifications:
</b></p><p>&middot; Good customer engagement skills are required;
</p><p>&middot; Good documentation and process experience is required;
</p><p>&middot; Good written and verbal communication skills is mandatory;
</p><p>&middot; High level of attention to detail;
</p><p>&middot; Ability to perform under pressure while balancing competing priorities from multiple stakeholders;
</p><p>&middot; Interpersonal skills and the ability to work with people at all levels;
</p><p>&middot; Discretion when handling confidential information;<br>
</p><p></p><p><b>Preferred Qualifications:
</b></p><p>&middot; Graduate/ Postgraduate in law and commerce/ Business Administration/ Business Studies from reputed colleges/ Semi &ndash; qualified CS/ Qualified CS;
</p><p>&middot; Have at least 1-2 years of experience</p></div>

Associate Client Legal Administrator

TMF Group

<div>
 <p>
  <strong>
   We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted here, on our website.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About TMF Group:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.
 </p>
 <p>
  As we&rsquo;re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Assist with the onboarding and setup of new clients on internal systems.
  </li>
  <li>
   Maintain digital and physical client records in a structured and accessible manner.
  </li>
  <li>
   Draft basic templates, board resolutions, and client letters under supervision.
  </li>
  <li>
   Coordinate signature and submission of routine documents with clients.
  </li>
  <li>
   Monitor compliance calendars and flag upcoming deadlines to the Supervisor.
  </li>
  <li>
   Help prepare simple documentation such as meeting packs, registers, and trackers.
  </li>
  <li>
   Support in the filing of documentation with QFC and/or MoCI as instructed.
  </li>
  <li>
   Keep statutory records up to date in line with client changes.
  </li>
  <li>
   Assist in the preparation of annual returns and company secretarial filings.
  </li>
  <li>
   Complete KYC checklists and assist with document collection for compliance.
  </li>
  <li>
   Use platforms such as ViewPoint, Enate, and authority portals for data entry.
  </li>
  <li>
   Help generate internal reports and summaries on service delivery timelines.
  </li>
  <li>
   Attend training sessions on company law, trust structures, and governance practices.
  </li>
  <li>
   Shadow senior colleagues during complex client interactions and compliance processes.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Requirements:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   A legal or compliance background would be preferred;
  </li>
  <li>
   Relevant knowledge of the Commercial Companies Law 2005, QFC Regulations, Qatar Taxation
  </li>
  <li>
   Fluency in English and Arabic
  </li>
  <li>
   Law and Trust Act would be advantageous;
  </li>
  <li>
   Minimum of 4 years&rsquo; experience in company and trust administration and/or compliance &ndash; preferably to institutional clients;
  </li>
  <li>
   General procedural, MoCI/QFC and compliance knowledge;
  </li>
  <li>
   Relevant operational procedures knowledge; and
  </li>
  <li>
   Competence in MS Word, PowerPoint, Excel and Outlook.
  </li>
 </ul>
</div>


Junior Legal Administrator

Mountain America Credit Union

<div></div><div><div>Please reference the schedule and minimum qualifications listed below before applying.</div><div></div><div>
If you need assistance with filling out our application form or during any phase of the application, interview, or employment process, please notify our Human Resources Team at 801-366-6947 option 1 or email macurecruiting@macu.com and every reasonable effort will be made to accommodate your needs in a timely manner.</div><div></div><div>
Job Summary</div>
Under the direction of management, this position is responsible for comprehensive oversight and administration of incoming legal requests, including but not limited to levies, garnishments, and subpoenas. This role plays a pivotal part in the meticulous processing of all received legal documents, ensuring accurate filing and cataloging, and maintaining professional correspondence with third parties, including external legal counsel, while citing statues and regulations when needed. Additionally, this position is responsible for articulating the Credit Union's actions in response to court orders, such as holding funds, and identifying key legal implications, while escalating complex matters to senior staff and internal corporate counsel as necessary.<br>
<br>
This position focuses on projects and education within the organization regarding various legal processes.<div></div><div>
Job Description</div><div><div><div>
LOCATION</div><div>
Mountain America Center</div><div>
9800 S Monroe St<br>
Sandy, UT 84070</div><div></div><div>
SCHEDULE</div><div>
Full time; This role can be hybrid with some in office requirements, depending on business need.</div><div></div><div>
To be effective, an individual must be able to perform each job duty successfully.</div></div><div><ul><li><div>
Maintain and continuously update comprehensive legal knowledge and expertise of applicable state and federal laws and regulations, ensuring adherence to the substantive and procedural requirements for processing and administration of garnishments, levies, and subpoenas across all jurisdictions where the organization operates.</div></li></ul></div><div><ul><li><div>
Conduct thorough reviews of all incoming legal documents, applying advanced critical thinking skills to interpret complex legal language, ensuring proper service, full comprehension of legal orders, and determining the appropriate organizational response.</div></li></ul></div><div><ul><li><div>
Examines legal documents for sufficiency of information and returns unacceptable documents, citing discrepancies or reasons for rejection including statutory references when appropriate.</div></li></ul></div><div><ul><li><div>
Assists team and management with establishing guidelines and processes for specialized and complex legal documents such as ORS or child support levies, temporary restraining orders, and time-sensitive subpoenas or warrants.</div></li></ul></div><div><ul><li><div>
Engages with other teams to ensure the organization&rsquo;s proper adherence to complex and detailed restraining orders that require restrictions and attention outside of traditional procedures.</div></li></ul></div><div><ul><li><div>
Provide training and guidance to other teams with foundational information regarding legal review and processes. Ensures all requirements are met in accordance with internal and external regulatory guidelines.</div></li></ul></div><div><ul><li><div>
Assists management and corporate counsel with daily functions of the Legal Team.</div></li></ul></div><div><ul><li><div>
Maintains consistent and reliable document retention with a high level of documents received daily. Processes payments to third parties including law firms and state agencies for garnishments and levies.</div></li></ul></div><div><ul><li><div>
Assists branch personnel and the Legal team with coordinating subpoenas to appear, including scheduling pre-trial meetings and training with the attorneys as well as preparing for testimony.</div></li></ul></div><div><ul><li><div>
Assists management with reviewing system audits to ensure information is accurate and in accordance with law.</div></li></ul></div><div><ul><li><div>
Routinely performs reconciliations on the Legal general ledgers to ensure accuracy, reporting to management regularly.</div></li></ul></div></div><div><div><ul><li><div>
Ensures all requirements are met in accordance with internal and external regulatory guidelines.</div></li></ul></div><div><ul><li><div>
Performs other duties as assigned.</div></li></ul></div><div></div><div><div><br>
KNOWLEDGE, SKILLS, and ABILITIES</div></div><div><div>
The requirements listed are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.</div></div><div></div><div><div><br>
Experience</div></div><div><ul><li><div>
Three years of legal, risk management, internal audit, technical and/or legal documentation analysis, law interpretation, or operational compliance experience, preferably in a financial institution setting.</div></li></ul></div><div></div><div><div><br>
Education</div></div><div><ul><li><div>
Bachelors degree in a related field or one additional year required for the experience listed above.</div></li></ul></div><div></div><div><div><br>
Licenses, Certifications, Registrations</div></div><div><ul><li><div>
N/A</div></li></ul></div><div></div><div><div><br>
Managerial Responsibility</div></div><div><ul><li><div>
No supervisory/ managerial responsibilities.</div></li></ul></div><div><div><br>
<br>
Interpersonal Skills</div></div><div><ul><li><div>
Work normally involves contact with persons beyond immediate associates. Outside contacts take the form of service to the public (members, attorneys, etc.) requiring ordinary courtesy in providing assistance and information.</div></li></ul></div></div><div></div><div><div><div><br>
Computer/Office Equipment Skills</div></div><div><ul><li><div>
Adding machine/10-Key, Type 35+ words per minute</div></li></ul></div><div><ul><li><div>
Basic computer operating skills including windows navigation, mouse/keyboard functionality</div></li></ul></div><div><ul><li><div>
Intermediate/Advanced with Microsoft Word and Excel.</div></li></ul></div><div><ul><li><div>
Demonstrated experience with core banking systems</div></li></ul></div><div></div><div><div><br>
Language Skills</div></div><div><ul><li><div>
Demonstrated ability to clearly express ideas, methodology, results and recommendations verbally, in writing and through insightful reports and graphic illustrations</div></li></ul></div><div><ul><li><div>
Demonstrated ability to document outcomes and present information in a manner appropriate for key stakeholders and all levels of the organization.</div></li></ul></div><div></div><div><div><br>
Other Skills and Abilities</div></div><div><ul><li><div>
Courteousness and good business acumen are vital, as are good communication and coordination skills. Ability to project and maintain a professional image.</div></li></ul></div><div><ul><li><div>
Ability to work both autonomously and collaboratively in a fast-paced environment.</div></li></ul></div><div><ul><li><div>
Self-starter with strong organizing and time management skills and the ability to work productively and efficiently in a fast-paced environment with multiple projects and timelines</div></li></ul></div><div><ul><li><div>
Adaptive to change, responds positively to altered circumstances or conditions</div></li></ul></div><div><ul><li><div>
Possess a desire and willingness to learn and continually update knowledge base on financial concepts, strategies, systems etc.</div></li></ul></div><div><ul><li><div>
Take initiative to be a problem solver and provide suggestions to improve processes and efficiencies.</div></li></ul></div><div></div><div><div><br>
PHYSICAL ABILITIES / WORKING CONDITIONS</div></div></div><div><div><div>
Physical Demands</div></div><div><ul><li><div>
Ability to sit, talk and hear consistently</div></li></ul></div><div><ul><li><div>
Ability to stand, walk, and use hands to handle or reach occasionally</div></li></ul></div><div></div><div><div><br>
Vision Requirements</div></div><div><ul><li><div>
Close vision (clear vision at 20 inches or less)</div></li></ul></div><div><ul><li><div>
Distance vision (clear vision at 20 feet or more)</div></li></ul></div><div></div><div><div><br>
Weight Lifted or Force Exerted</div></div><div><ul><li><div>
Frequently lifts up to 25 pounds, occasionally lists up to 50 pounds.</div></li></ul></div><div></div><div><div><br>
Other Skills and Abilities</div></div><div><ul><li><div>
Requires the ability to speak clearly and audibly in front of small to large audiences.</div></li></ul></div><div></div><div><div><br>
Environmental</div></div><div><div>
Office Environment</div></div><div></div><div><div><br>
Noise Environment</div></div><div><div>
Moderate noise</div></div></div><div></div><div><div><i><br>
***This Job is not eligible to be performed in Colorado or Connecticut, either remotely or in-</i><i>person.*</i><i>**</i></div></div><div>
Mountain America Credit Union is an EEO/AA/ADA/Veterans employer.</div></div>

Legal Operations Administrator

Knightsbridge Group

<div>
 <p>
  Reports to: Director of Legal and Compliance
 </p>
 <p>
  Department: Corporate Services / Legal &amp; Compliance
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Purpose
  </strong>
 </p>
 <p>
  The Corporate Services Administrator is responsible for the day-to-day administration and maintenance of legal entities (companies, foundations, trusts, SPVs), ensuring full compliance with statutory, regulatory, and internal governance requirements. This role supports the efficient operation of corporate structures and acts as a key liaison between clients, service providers, and internal departments.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  1. Entity Administration
 </p>
 <ul>
  <li>
   Maintain and update company registers (shareholders, directors, officers, UBOs)
  </li>
  <li>
   Prepare and file statutory documents (e.g., annual returns, amendments, resolutions)
  </li>
  <li>
   Coordinate incorporations, liquidations, and corporate changes (e.g., change of name, address, directorship) and bank accounts openings
  </li>
  <li>
   Maintain entity records both electronically and in hard copy
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  2. Compliance &amp; Governance
 </p>
 <ul>
  <li>
   Monitor and manage filing deadlines to ensure timely compliance (e.g., license renewals, ESR, FATCA, CRS, etc.)
  </li>
  <li>
   Support KYC/AML onboarding and periodic reviews in accordance with internal policies
  </li>
  <li>
   Liaise with legal, tax, and compliance teams to ensure adherence to local and international regulatory frameworks
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  3. Document Management
 </p>
 <ul>
  <li>
   Draft board and shareholder resolutions, minutes, notices, powers of attorney, and corporate certificates
  </li>
  <li>
   Coordinate the execution and legalization of documents (e.g., notarization, apostille)
  </li>
  <li>
   Archive and manage corporate documents in line with record retention policies
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  4. Client &amp; Stakeholder Liaison
 </p>
 <ul>
  <li>
   Serve as point of contact for clients, service providers, registered agents, regulators, and banks
  </li>
  <li>
   Respond to client queries regarding their entities in a timely and professional manner
  </li>
  <li>
   Support onboarding of new clients/entities and manage internal setup
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  5. Reporting &amp; Systems
 </p>
 <ul>
  <li>
   Maintain accurate data in corporate systems
  </li>
  <li>
   Generate compliance or management reports as required
  </li>
  <li>
   Assist with audits, regulatory inspections, or internal reviews
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Requirement Details
 </p>
 <p>
  Education Diploma or Bachelor&rsquo;s degree in Law, Administration, Business, Finance, or related field
 </p>
 <p>
  Experience 2&ndash;5 years in corporate services, company secretarial, trust administration, or legal admin
 </p>
 <p>
  Language Fluent in English (written &amp; spoken); additional languages a plus
 </p>
 <p>
  Tools Familiarity with company registry platforms and entity management systems
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Skills &amp; Competencies
  </strong>
 </p>
 <ul>
  <li>
   Strong knowledge of corporate law and entity governance (local &amp; offshore)
  </li>
  <li>
   Excellent organizational and document-handling skills
  </li>
  <li>
   Attention to detail and ability to meet tight deadlines
  </li>
  <li>
   Professional communication and client service
  </li>
  <li>
   Discretion and confidentiality
  </li>
  <li>
   Ability to work independently and as part of a team
  </li>
  <li>
   Proactive and solution-oriented mindset
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred Experience
  </strong>
 </p>
 <ul>
  <li>
   Working knowledge of regulatory frameworks in DIFC, DED, Dubai Freezones, global corporate services
  </li>
  <li>
   Familiarity with international compliance regimes (ESR, FATCA, CRS, GDPR)
  </li>
  <li>
   Experience in a trust company, corporate service provider, law firm, or family office.
  </li>
  <li>
   Proficient in drafting and reviewing resolutions, company minutes, filings, and legal correspondence
  </li>
  <li>
   Professional Development Encouraged
  </li>
  <li>
   STEP Membership (Society of Trust and Estate Practitioners)
  </li>
  <li>
   ICSA/CGI (Chartered Governance Institute) certifications
  </li>
  <li>
   Ongoing AML/KYC or regulatory training
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Skills &amp; Competencies
  </strong>
 </p>
 <p>
  Professionalism: Discreet, polished, and capable of handling confidential information with integrity
 </p>
 <p>
  Client Service Orientation: White-glove approach to internal and external client management
 </p>
 <p>
  Attention to Detail: High accuracy in record-keeping, document preparation, and deadline tracking
 </p>
 <p>
  Communication: Clear and refined written and verbal communication; strong interpersonal etiquette
 </p>
 <p>
  Time Management: Ability to manage multiple priorities under tight timelines with grace and precision
 </p>
 <p>
  Teamwork: Collaborative, culturally aware, and adaptable to dynamic, high expectation environments
 </p>
 <p>
  Technology Proficiency: Skilled in Microsoft Office Suite; comfortable with databases and workflow tools
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Personal Style &amp; Values
  </strong>
 </p>
 <ul>
  <li>
   Impeccable presentation and communication
  </li>
  <li>
   Poised under pressure and used to dealing with demanding clientele
  </li>
  <li>
   Takes pride in discretion, trustworthiness, and service excellence
  </li>
  <li>
   Strong understanding of client confidentiality and reputation sensitivity
  </li>
  <li>
   Culturally aware and globally minded
  </li>
 </ul>
</div>


Corporate Services Administrator

Catholic Charities of Baltimore

<p></p><div><p><b>Salary: $75,000.00</b></p>
<p>
The Esperanza Center is a comprehensive resource center whose mission is <b>to welcome immigrants by offering hope, compassionate services, and the power to improve their lives.</b> Since 1963, immigrants from all over the world have trusted the Esperanza Center to help them navigate life in a new country. Our dedicated staff and volunteers provide services related to education, healthcare, immigration legal matters, family reunification for unaccompanied immigrant children, and general community support to thousands of immigrants each year.</p>
<p>
Catholic Charities of Baltimore, Esperanza Center, is seeking a Legal Database &amp; Grants Administrator, who will support the effectiveness and compliance of Immigration Legal Services (ILS) at the Esperanza Center. In collaboration with ILS leadership, this role ensures data integrity in the Equifax LawLogix system, leads grant and contract reporting, and helps maintain funder compliance. Serving as a primary liaison to funders on data matters, the Administrator strengthens external partnerships, contributes to agency-wide data initiatives, drives continuous improvement in data practices, and supports program accountability through accurate, timely, and compliant reporting. <b>The work schedule is Monday - Friday, Hybrid - At least 3 days in office.</b></p><br>
<p></p>
<p><b>
JOB DUTIES &amp; RESPONSIBILITIES:</b></p>
<ul>
<li>Serves as the primary point of contact for the Equifax LawLogix legal database, ensuring accurate information dissemination, timely reporting, and consistent system functionality for program and management teams, accountable for system oversight, issue resolution, and user support.</li>
<li>Oversees the ILS-specific data system and lead related data initiatives, serving as the primary liaison with Catholic Charities IT and external vendors to implement and enhance system capabilities.</li>
<li>Reviews and tests LawLogix system upgrades, to ensure data integrity, user functionality, and seamless integration with existing workflows. Collaborates with Catholic Charities IT and external vendors to troubleshoot and resolve data system issues in a timely and efficient manner.</li>
<li>Manages and oversees the extraction, cleaning, and synthesis of data from LawLogix and other internal systems to ensure accurate and timely delivery of funder reports, internal performance dashboards, audits, and program evaluations, accountable for data integrity and compliance with reporting requirements.</li>
<li>Supports the preparation, analysis, and submission of grant and contract reports, providing oversight of quantitative data and supporting narrative development in collaboration with the Managing Attorney and program staff.</li>
<li>Maintains and manages the funder reporting calendar to ensure timely and accurate submission of all required reports, deliverables, and documentation.</li>
<li>Acts as a liaison with funders regarding reporting, data requests, and compliance inquiries, ensuring timely and accurate responses.</li>
<li>Supports the Managing Attorney in ensuring compliance with grant and contract requirements, including documentation management and coordination of communications with funders.</li>
<li>Partners with program leadership to standardize data practices across Immigration Legal Services (ILS) grant programs and service streams.</li>
<li>Performs other duties as assigned.</li></ul><br>
<p></p>
<p><b>
EDUCATION &amp; EXPERIENCE REQUIREMENTS:</b></p>
<ul>
<li>Associate&rsquo;s degree in Information Technology, Paralegal Studies, or a related field is required.</li>
<li>Three (3) years of relevant experience in Legal Services, Human Services, Business Administration, or a similar discipline working at an expert level with a case management database system, including at least one (1) year in a legal services setting, with a solid understanding of core concepts, terminology, and principles.</li>
<li>Experience with legal case management systems such as Equifax LawLogix (preferred).</li>
<li>Demonstrated in-depth knowledge of nonprofit grant and contract compliance standards, with proven experience ensuring adherence to reporting requirements, funder guidelines, and regulatory expectations.</li>
<li>An equivalent combination of education and experience may be considered.</li></ul><br>
<p></p>
<p><b>
REQUIRED SKILLS &amp; ABILITIES:</b></p>
<ul>
<li>Bilingual in Spanish and English, with advanced written and spoken skills preferred, offering effective communication across diverse populations.</li>
<li>Shows accountability through consistent punctuality, dependable attendance, and the ability to work independently with minimal supervision.</li>
<li>Demonstrates excellent verbal and written communication skills, ensuring clarity and effectiveness, including the ability to draft grant reports, summaries, communications with funders and translating technical concepts into clear, understandable language for staff and stakeholders.</li>
<li>Effectively prioritizes tasks, delegates as appropriate, and applies strong planning, organizational skills, and attention to detail to ensure accuracy, efficiency, and optimal workflow.</li>
<li>Effectively connects with individuals from diverse backgrounds while inspiring and engaging staff to foster motivation, teamwork, and compassionate service.</li>
<li>Demonstrates discretion and professionalism in all situations, maintaining confidentiality and integ</li>
<li>Requires proficiency in using computer systems and software to perform job function, including but not limited to, basic Windows PC, web browsing (i.e., Chrome, Internet Explorer, etc.), and Microsoft Outlook. Required knowledge of other Microsoft Office applications, such as Word, Excel PowerPoint, Teams, and OneDrive.</li></ul><br>
<p></p>
<p><b>
PHYSICAL REQUIREMENTS &amp; WORK ENVIRONMENT:</b></p>
<ul>
<li>Hybrid work options are available, contingent upon business needs and performance expectations in alignment with the Agency&rsquo;s policy.</li>
<li>Moving about to accomplish tasks or transitioning between different work sites, which may involve walking, standing, or traveling to various locations as required by the role (e.g., to all Behavioral Health Clinics in and around Baltimore area and surrounding counties, including Western Maryland).</li>
<li>Remaining in a stationary position, which may involve standing or sitting for extended periods, as required to complete tasks or duties associated with the role.</li>
<li>Engaging in communication with others to exchange information, which may involve speaking, listening, writing, or using electronic communication methods to ensure clear and effective understanding. This includes both verbal and non-verbal interactions with colleagues, clients, or external parties.</li>
<li>Repetitive motions involving the wrists, hands, and/or fingers, including tasks such as typing, data entry, or handling small objects. These repetitive activities may occur throughout the workday and require attention to ergonomics to ensure comfort and minimize strain.</li>
<li>Assessing the accuracy, neatness, and completeness of assigned work to ensure it meets quality standards and adheres to established guidelines.</li>
<li>Hearing and vision abilities, with or without correction, sufficient to drive safely and effectively observe and communicate with others.</li></ul><br>
<p></p>
<p>
We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to:</p>
<ul>
<li>Health/Dental/Vision</li>
<li>Vacation/sick/holiday pay</li>
<li>403(b) Retirement Plan with a discretionary employer contribution</li>
<li>Tuition Advancement</li>
<li>Paid Parental Leave</li></ul><br>
<p></p>
<p>
Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety, empowerment, healing, and self-care, and that believes that every person has infinite worth and promise.</p>
<p><b>
Catholic Charities is an equal opportunity employer</b></p><p></p><p>
Equal Opportunity Employer<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</p></div>

Legal Database & Grants Administrator

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