legal administrator

Wade, Goldstein, Landau & Abruzzo, P.C.

Company DescriptionWade, Goldstein, Landau &amp; Abruzzo, P.C. is a boutique healthcare law firm in Berwyn, Pennsylvania. We have established practices in Legal and Regulatory Compliance, Payor Contracting, Business Transactions, Mergers and Acquisitions, and Estate Planning and Estate and Trust Administration. As an employer, we pride ourselves on fostering a pleasant workplace with a strong sense of community.We are looking for a dedicated and highly organized individual to join our team as an Administrator. In this role, you will be responsible for providing high-level administrative support to our attorneys, managing the daily operations of our office, and serving as a professional point of contact for our clients. A successful candidate must be detail-oriented, responsible, and a self-starter.Responsibilities:<ul><li>&middot;Administrative &amp; Legal Support: Assist attorneys with document preparation, including proofreading, editing, and comparing legal documents.</li><li>Client Coordination: Manage new client intake processes, perform conflict checks, and maintain organized digital and physical client files.</li><li>Billing &amp; Financial Assistance: Oversee the monthly billing cycle, including the preparation of prebills, and assist with recording client payments and making bank deposits.</li><li>Office Management: Ensure the smooth operation of the office by managing supplies, handling mail and shipping, and coordinating firm events or conferences.</li><li>Client Relations: Serve as the primary point of contact for incoming calls and communications, providing professional assistance to clients and external partners.</li><li>Facilities &amp; Security: Monitor office building issues and assist with the administration of office security protocols.</li><li>Notary Services: Perform notarizations for legal documents as needed.</li></ul>Job Description: This position is available as either a Full-Time or Part-Time role. We offer a hybrid working schedule that allows for remote work, provided the candidate is in the office for a minimum of two assigned days per week.Pay: Flexible based on experience, education and duties. Salary based on an hourly range of $20.00 to $25.00 per hour.Benefits: No benefits for part-time employment; full-time employment includes health/dental/vision insurance and participation in 401(k).Qualifications:<ul><li>No prior experience is required, but experience working as an Administrator is a plus and experience working in a law firm is preferred.</li><li>Strong organizational, scheduling, and record-keeping skills</li><li>Proficiency in administrative support, document management, and general office tasks</li><li>Ability to prioritize tasks, multitask effectively, and meet deadlines</li><li>Proficiency in Microsoft Office (Word, Excel, and Outlook) is required.</li><li>Must currently be a Notary Public or be willing to obtain certification upon hire.</li></ul>Work Location: Hybrid (In-person / remote), Berwyn, PA.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Berwyn, PA 19312

Administrator

The Judiciary, State of Hawaii

<div><div><div><h2 class="jobSectionHeader">Position Specific Description</h2></div>
<div>Recruitment Number 26-071LK, Court Administrator II (Legal Documents), SR-26, Honolulu, Oahu. 
 
Note: The recruitment for this position is being announced at the Court Administrator I and II levels. See Court Administrator I (Legal Documents), Recruitment Number 26-070LK.</div>
<div><h2 class="jobSectionHeader">Summary of Duties</h2></div>
<div>Plans, directs, controls and coordinates the court support functions of an organizational segment; participates in the development, evaluation, implementation and modification of new policies, procedures, work methods and programs, and recommends and/or makes changes as necessary; attends to administrative housekeeping matters; and performs other duties as required.</div> 
<div><h2 class="jobSectionHeader">Minimum Qualification Requirements</h2></div>
<div>Education Requirement: Graduation from an accredited four (4) year college or university with a bachelor&rsquo;s degree. Excess work experience as described under Specialized Experience below, or any other responsible administrative, professional or analytical work experience which provided knowledge and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a bachelor&rsquo;s degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge of comparable knowledge and abilities. 
 
The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex material; and solve complex problems logically and systematically. 
 
Specialized Experience: Three (3) years of progressively responsible professional, administrative, technical work experience in one or a combination of the following areas. Clerical work experience is non-qualifying: 
 
1. In a court or legal setting, responsibility for supervising or overseeing the operational activities of a unit or section whose primary function is the preparation and/or processing of legal documents. Such experience must have included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing new employees; and (6) disciplining them when necessary. Examples of legal setting are: Office of the Prosecutor, Public Defender, Department of the Attorney General, legal department in a financial institution or trust company, private attorney&rsquo;s office. 
 
2. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts. For purposes of this section, non-supervisory and supervisory work experience performing and/or supervising general clerical is not qualifying. 
 
Staff Specialist OR Supervisory Experience: Six (6) months of experience in one of the following areas: 
 
A. Staff Specialist Experience: Work in a criminal justice system which included the development and/or modification of an institutional program, and/or work in a criminal justice system which included program development; evaluation and the development of new and revised procedures; and advisory services to management in the overall aspects of program development and evaluation. 
 
B. Supervisory Experience: Experience which included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing of new employees; and (6) disciplining them when necessary. 
 
The required years of Supervisory Experience is separate from meeting the Specialized Experience requirement under #1 above. 
 
Administrative Experience: Six (6) months of progressively responsible work experience in a court or legal setting, social work or administrative program of the courts which involved active participation in and major responsibility for the development of policies and procedures; and the development, management, execution and coordination of program operations and activities. 
 
Substitution of Education for Specialized Experience: 
 
A. Master's degree in business, public administration or criminal justice administration or a closely related field may be substituted for one (1) year of Specialized Experience. 
 
B. Juris Doctor degree from an accredited school of law may be substituted for one (1) year of Specialized Experience.</div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813. 
 
Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.</div></div></div>

Court Administrator II (Legal Documents)

Lincoln County

<div>JOB SUMMARY:

This position performs complex and high-level administrative, legal, and case management duties associated with guardianship, conservatorship, decedent estates, and trusts. Serving as a deputy per &sect;473.770 RSMo, the incumbent assists the Public Administrator in all official fiduciary duties. As the primary point of contact for wards, families, and collaborating agencies, the Deputy Public Administrator triages urgent needs and streamlines workflow. This role requires a high degree of discretion and independence of action, operating within established legal methods and probate procedures. 


PRINCIPAL ACOUNTABILITIES:

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. 


Case Management &amp; Advocacy
<ul>
<li>Responsible for a primary caseload of approximately 70&ndash;75 wards/clients.</li>
<li>Acts as the primary liaison for wards, families, and caregivers. Manages all personal and telephone contact regarding treatment plans, diagnosis, and behavior management.</li>
<li>Coordinates with doctors, hospitals, and agencies regarding medical treatment. Exercises authoritative decision-making for surgeries and life/death matters under the direction of the Public Administrator.</li>
<li>Attends care plan and interdisciplinary team meetings (in-person and via Zoom) to advocate for the ward&rsquo;s best interests and ensure treatment goals are met.</li>
<li>Remains responsible for emergency preparation and immediate critical decision-making regarding the health and safety of wards, including after-hours voicemail monitoring.</li>
</ul>
Financial Administration &amp; Internal Controls
<ul>
<li>Research and investigate estate assets, income, and expenses to assist the Public Administrator in preparing court inventories.</li>
<li>Performs monthly bank account reconciliations for the client list as part of internal control policies.</li>
<li>Assists in obtaining documentation and preparing Missouri Property Tax Credit claims and monitoring resource-required balances.</li>
<li>Processes ward personal spending requests and learn the accounting check system within the EMS software for necessary payments.</li>
</ul>
Legal &amp; Court Compliance
<ul>
<li>Assists in the preparation and filing of Annual Status Reports and various legal documents with the Court.</li>
<li>Utilizes Missouri Case.net for document filing, ensuring strict adherence to current redaction requirements.</li>
<li>Manages the initial intake process for new cases, utilizing checklists and investigative research to secure vital information.</li>
</ul>
Administrative &amp; Data Management
<ul>
<li>Maintains real-time documentation in the EMS system, recording all calls, consents, and duties performed.</li>
<li>Manages case file retention and archiving; organizes the shared drive, scans incoming documents, and maintains a structured digital filing system.</li>
<li>Handles general correspondence, mail processing, and office &quot;whiteboard&quot; updates to keep staff informed of ward status for meetings.</li>
<li>Follows oral/written instructions to gain experience in evolving tasks and participate in continual educational training as required.</li> 
</ul>
Collaborative &amp; Shared Responsibilities
<ul>
<li>Shares responsibility for answering multi-line phones and ensuring all incoming communication is accurately logged into the system.</li>
<li>Performs entries and/or approvals within the Tyler Technologies (ERP) system, adhering strictly to the county&rsquo;s internal control and auditing policies.</li>
<li>Monitors and maintains the shared office calendar to ensure all appointments, deadlines, and court dates are synchronized.</li>
<li>Manages the department&rsquo;s general email account and monitors Missouri Case.net for legal notifications; coordinates court filings and hearings with the Department Attorney&rsquo;s calendar.</li>
<li>Serves as the designated backup timekeeper for the department, ensuring payroll accuracy in the absence of the primary timekeeper.</li>
<li>Coordinates seasonal outreach, including the preparation and mailing of birthday and holiday cards for all clients/wards.</li></ul> 
 
KNOWLEDGE, SKILL, &amp; ABILITIES:

Professional Knowledge
<ul>
<li>Comprehensive knowledge of federal, state, and county laws regarding the safety, healthcare, and financial security of protected individuals.</li>
<li>Working knowledge of legal terminology, Missouri court processes, and probate procedures.</li>
<li>Knowledge of Lincoln County policies, procedures, and available community resources within the county and surrounding areas.</li>
<li>Understanding of the principles of file maintenance, bookkeeping, and records management.</li>
</ul>
Technical &amp; Administrative Skills
<ul>
<li>Exceptional secretarial skills, including a mastery of spelling, grammar, and punctuation for professional correspondence.</li>
<li>Advanced proficiency in Microsoft Office Suite (Word, Outlook), Windows environments, and web-based research.</li>
<li>Willingness and ability to quickly learn specialized software (e.g., EMS), office equipment, and evolving digital practices.</li>
<li>Strong attention to detail with the ability to prioritize a heavy workload, meet strict court deadlines, and manage multiple tasks simultaneously.</li>
</ul>
Interpersonal &amp; Communication Skills
<ul>
<li>Skill in establishing and maintaining trust-based, effective relationships with protectees.</li>
<li>Ability to communicate clearly and produce accurate written reports intended for public and court dissemination.</li>
<li>Ability to apply interpersonal skills in sensitive social service interactions with a professional demeanor.</li>
<li>Ability to remain patient, informative, and grounded in high-stress or emotionally charged situations.</li>
</ul>
Work Standards
<ul>
<li>Demonstrated history of punctuality and reliable attendance.</li>
<li>High level of self-motivation and the ability to work independently without constant supervision.</li></ul> 


PHYSICAL DEMANDS:

Most of the work is performed in a professional office setting and is mostly sedentary. Must be able to read printed materials and a computer screen; and possess hearing and speech to communicate in person and over the telephone, with reasonable accommodation. Position requires CONTINUOUS sitting, upward and downward flexion of neck; fine finger dexterity and light to moderate finger pressure to manipulate keyboard, equipment controls, and other office equipment; pinch grasp to manipulate writing utensils. FREQUENT side-to- side turning of neck, walking, standing, bending, and stooping, pushing/pulling, twisting at waist, moderate wrist torque to twist equipment knobs and dials; lifting objects weighing up to 25 lbs. from below waist to above shoulders and transporting distances up to 50 yards; operating a motor vehicle. OCCASIONAL squatting, kneeling, reaching above and at shoulder height, moderate grasping to manipulate objects; lifting objects weighing 20-35 lbs. from below waist to above shoulders and transporting distances up to 50 feet. 


WORK ENVIRONMENT:

This job operates in a professional office environment. Professional attire required. This position routinely uses office equipment such as computers, calculators, multi-line telephones, photocopiers, printers and scanners, binding machines, hand-held recording devices, filing cabinets and fax machines. This position is routinely in contact with the public, other Lincoln County, and State employees, elected officials and members of other entities. Due to the subject matter of the position, the employee may be subject to stressful situations. 


EXPERIENCE &amp; EDUCATION:

Minimum Qualifications
<ul>
<li>An Associate&rsquo;s Degree in Social Work, Human Services, Paralegal Studies, Accounting, or a closely related field. (A High School Diploma/GED with significant, directly related experience may be considered).</li>
<li>At least three (3) years of professional experience in social services, legal/probate administration, or fiduciary financial management.</li>
<li>Must possess a valid Driver&rsquo;s License and maintain a clean driving record (as travel to ward facilities may be required).</li>
<li>Must be able to pass a rigorous background check and be eligible for bonding as required by state law.</li>
</ul>
Preferred Qualifications
<ul>
<li>A Bachelor&rsquo;s Degree in Social Work, Public Administration, or Criminal Justice.</li>
<li>Prior experience working within a Missouri County government office or the Missouri Court system.</li>
<li>Prior experience with Missouri Case.net, Tyler Technologies, or EMS (Public Administrator Software).</li>
<li>Experience working with individuals with mental health diagnoses, developmental disabilities, or the elderly in a professional advocacy capacity.</li></ul> 


DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.</div>

Deputy Public Administrator

<div><div><div><h2 class="jobSectionHeader">Position Specific Description</h2></div>
<div>Recruitment Number 26-070LK, Court Administrator I (Legal Documents), SR-24, Honolulu, Oahu. 
 
Note: The recruitment for this position is being announced at the Court Administrator I and II levels. See Court Administrator II (Legal Documents), Recruitment Number 26-071LK.</div>
<div><h2 class="jobSectionHeader">Summary of Duties</h2></div>
<div>Plans, directs, controls and coordinates the court support functions of an organizational segment; participates in the development, evaluation, implementation and modification of new policies, procedures, work methods and programs, and recommends and/or makes changes as necessary; attends to administrative housekeeping matters; and performs other duties as required.</div> 
<div><h2 class="jobSectionHeader">Minimum Qualification Requirements</h2></div>
<div>Education Requirement: Graduation from an accredited four (4) year college or university with a bachelor&rsquo;s degree. Excess work experience as described under Specialized Experience below, or any other responsible administrative, professional or analytical work experience which provided knowledge and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a bachelor&rsquo;s degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge of comparable knowledge and abilities. 
 
The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex material; and solve complex problems logically and systematically. 
 
Specialized Experience: Three (3) years of progressively responsible professional, administrative, technical work experience in one or a combination of the following areas. Clerical work experience is non-qualifying: 
 
1. In a court or legal setting, responsibility for supervising or overseeing the operational activities of a unit or section whose primary function is the preparation and/or processing of legal documents. Such experience must have included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing new employees; and (6) disciplining them when necessary. Examples of legal setting are: Office of the Prosecutor, Public Defender, Department of the Attorney General, legal department in a financial institution or trust company, private attorney&rsquo;s office. 
 
2. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, social work or administrative program of the courts. 
 
For purposes of this section, non-supervisory and supervisory work experience performing and/or supervising general clerical is not qualifying. 
 
Staff Specialist OR Supervisory Experience: Six (6) months of experience in one of the following areas: 
 
A. Staff Specialist Experience: Work in a criminal justice system which included the development and/or modification of an institutional program, and/or work in a criminal justice system which included program development; evaluation and the development of new and revised procedures; and advisory services to management in the overall aspects of program development and evaluation. 
 
B. Supervisory Experience: Experience which included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing of new employees; and (6) disciplining them when necessary. 
 
The required years of Supervisory Experience is separate from meeting the Specialized Experience requirement under #1 above. 
 
Administrative Experience: Administrative aptitude rather than actual administrative experience is accepted. Administrative aptitude will be considered to have been met for this level when there is strong evidence of the necessary administrative aptitudes and abilities. Such evidence may be in the form of success in regular or special assignments or projects which involve administrative problems (e.g., planning, organizing, promoting and directing a program providing staff advice and assistance); interest in management demonstrated by the performance of work assignments in a manner which clearly indicates awareness of problems and the ability to solve them; completion of educational or training courses in the areas of management accompanied by the application of principles, which were learned, to work assignments; management&rsquo;s observation and evaluation of the applicant&rsquo;s leadership and managerial capabilities; success in trial assignments to managerial and/or administrative tasks. 
 
Substitution of Education for Specialized Experience: 
 
A. Master's degree in business, public administration or criminal justice administration or a closely related field may be substituted for one (1) year of Specialized Experience. 
 
B. Juris Doctor degree from an accredited school of law may be substituted for one (1) year of Specialized Experience.</div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813. 
 
Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.</div></div></div>

Court Administrator I (Legal Documents)

Bausch + Lomb

<div>
 
 
 Bausch + Lomb
 
 is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 
 
 
 
 
 
 Objectives / Purpose of the Job:
 
 
 
 Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Oversee and support all administrative duties to ensure smooth day-to-day office operations.
 </li>
 <li>
 Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
 </li>
 <li>
 Purchase office supplies and equipment, maintaining proper stock levels.
 </li>
 <li>
 Supervise general office functions and report regularly to management.
 </li>
 <li>
 Provide progress updates to senior management and collaborate on improving office operations.
 </li>
 <li>
 Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
 </li>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
 </li>
 <li>
 Provide comprehensive administrative support across departments.
 </li>
 <li>
 Follow up on administrative invoice payments for accurate financial reporting.
 </li>
 <li>
 Track employee movements, including vacation schedules, ADM requests, and social security updates.
 </li>
 <li>
 Ensure timely processing and follow-up on administrative purchase orders.
 </li>
 <li>
 Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
 </li>
 <li>
 Organize events across the Middle East, including hotel bookings and visa processing.
 </li>
 <li>
 Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
 </li>
 <li>
 Manage contract approvals and signatures using the Evisort platform.
 </li>
 <li>
 Prepare monthly administrative provisions with full justification of related expenses.
 </li>
 <li>
 Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
 </li>
 <li>
 Ensure a safe, clean, and compliant working environment.
 </li>
 <li>
 Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
 </li>
 <li>
 Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
 </li>
 <li>
 Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
 </li>
 <li>
 Maintain custody and availability of all original and copy legal and contractual documents.
 </li>
 <li>
 Assist with Evisort preparation and approvals for the Saudi Arabia team.
 </li>
 <li>
 Lead and track contract approval workflows for Saudi Arabia.
 </li>
 <li>
 Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
 </li>
 <li>
 Validate and proofread contract content to ensure compliance with internal SOPs.
 </li>
 <li>
 Manage contract databases (hard and soft copies) for the region via Evisort.
 </li>
 <li>
 Lead the regional contract database project as a centralized data source.
 </li>
 <li>
 Maintain and update best practices, templates, and contract management guidelines.
 </li>
 <li>
 Ensure proper filing and quick retrieval of all original contracts.
 </li>
 <li>
 Validate distributor signatures on finalized contracts.
 </li>
 <li>
 Liaise with the PRO for all legalizations and departmental document processing.
 </li>
 <li>
 Coordinate with the PRO for the renewal of licenses for Saudi entities.
 </li>
 <li>
 Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
 </li>
 <li>
 Participate in preparing the annual administrative budget and monitoring related expenses.
 </li>
 <li>
 Conduct training on legal contract management and the corporate documentation system.
 </li>
 <li>
 Ensure documentation and contract databases are updated with relevant teams.
 </li>
 <li>
 Administer corporate GEMS system uploads for the TMEA region.
 </li>
 <li>
 Provide audit support through documentation, retrieval, and system compliance.
 </li>
 <li>
 Serve as a Securitate user supporting due diligence processes.
 </li>
 <li>
 Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
 </li>
 </ul>
 
 
 
 
 
 Required Education &amp; Skills:
 
 
 <ul>
 <li>
 Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
 </li>
 <li>
 Advanced computing skills including Word, Excel, Outlook email and Power point.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
 </li>
 <li>
 Knowledge of office management responsibilities, systems, and procedures.
 </li>
 <li>
 Experience in different field is advantageous.
 </li>
 <li>
 Experience of dealing with people at different levels throughout the organization and across the regions.
 </li>
 <li>
 Experience of dealing and price negotiation with vendors/suppliers.
 </li>
 <li>
 Ability to deal with strictly confidential information in a professional manner.
 </li>
 </ul>
 
 
</div>

Office Administrator

Hawai`i State Judiciary

<div>
 Position Specific Description
 
 
 
 Recruitment Number 26-070LK
 
 , Court Administrator I (Legal Documents), SR-24, Honolulu, Oahu.
 
 
 Note: The recruitment for this position is being announced at the Court Administrator I and II levels. See Court Administrator II (Legal Documents), Recruitment Number 26-071LK.
 
 
 Summary of Duties
 
 
 Plans, directs, controls and coordinates the court support functions of an organizational segment; participates in the development, evaluation, implementation and modification of new policies, procedures, work methods and programs, and recommends and/or makes changes as necessary; attends to administrative housekeeping matters; and performs other duties as required.
 
 
 
 Minimum Qualification Requirements
 
 
 
 
 Education Requirement
 
 : Graduation from an accredited four (4) year college or university with a bachelor&rsquo;s degree. Excess work experience as described under Specialized Experience below, or any other responsible administrative, professional or analytical work experience which provided knowledge and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a bachelor&rsquo;s degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge of comparable knowledge and abilities.
 
 
 The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex material; and solve complex problems logically and systematically.
 
 
 
 Specialized Experience
 
 : Three (3) years of progressively responsible professional, administrative, technical work experience in one or a combination of the following areas. Clerical work experience is non-qualifying:
 
 
 <ul>
 <li>
 In a court or legal setting, responsibility for supervising or overseeing the operational activities of a unit or section whose primary function is the preparation and/or processing of legal documents. Such experience must have included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing new employees; and (6) disciplining them when necessary. Examples of legal setting are: Office of the Prosecutor, Public Defender, Department of the Attorney General, legal department in a financial institution or trust company, private attorney&rsquo;s office.
 </li>
 <li>
 Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, social work or administrative program of the courts.
 
 
 </li>
 </ul>
 For purposes of this section, non-supervisory and supervisory work experience performing and/or supervising general clerical is not qualifying.
 
 
 
 Staff Specialist OR Supervisory Experience
 
 : Six (6) months of experience in one of the following areas:
 
 
 <ul>
 <li>
 Staff Specialist Experience: Work in a criminal justice system which included the development and/or modification of an institutional program, and/or work in a criminal justice system which included program development; evaluation and the development of new and revised procedures; and advisory services to management in the overall aspects of program development and evaluation.
 </li>
 <li>
 Supervisory Experience: Experience which included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing of new employees; and (6) disciplining them when necessary.
 
 
 </li>
 </ul>
 The required years of Supervisory Experience is separate from meeting the Specialized Experience requirement under #1 above.
 
 
 
 Administrative Experience
 
 : Administrative aptitude rather than actual administrative experience is accepted. Administrative aptitude will be considered to have been met for this level when there is strong evidence of the necessary administrative aptitudes and abilities. Such evidence may be in the form of success in regular or special assignments or projects which involve administrative problems (e.g., planning, organizing, promoting and directing a program providing staff advice and assistance); interest in management demonstrated by the performance of work assignments in a manner which clearly indicates awareness of problems and the ability to solve them; completion of educational or training courses in the areas of management accompanied by the application of principles, which were learned, to work assignments; management&rsquo;s observation and evaluation of the applicant&rsquo;s leadership and managerial capabilities; success in trial assignments to managerial and/or administrative tasks.
 
 
 
 Substitution Of Education For Specialized Experience
 
 
 
 <ul>
 <li>
 Master's degree in business, public administration or criminal justice administration or a closely related field may be substituted for one (1) year of Specialized Experience.
 </li>
 <li>
 Juris Doctor degree from an accredited school of law may be substituted for one (1) year of Specialized Experience.
 
 
 </li>
 </ul>
 Supplemental Information
 
 
 Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.
 
 
 Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.
 
 
 
 CLICK HERE
 
 for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.
 
 
 Civil service employees are eligible for a range of benefits, including, but not limited to, the following:
 
 
 <ul>
 <li>
 13 paid holidays each year, and 14 during election years
 </li>
 <li>
 21 vacation leave days per year
 </li>
 <li>
 21 sick leave days per year
 </li>
 <li>
 Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank
 </li>
 <li>
 Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans
 </li>
 <li>
 Free life insurance policy for employees and retirees
 </li>
 <li>
 Deferred compensation retirement savings plan
 </li>
 <li>
 State retirement plan for eligible employees
 
 
 </li>
 </ul>
 CLICK HERE FOR A LIST OF EMPLOYEE BENEFITS AND OTHER RELATED INFORMATION
 
 
 The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.
 
 
 01
 
 
 
 Education Requirement
 
 : This position requires a bachelor's degree from an accredited college or university or excess work experience as described under the Specialized Experience, or any other responsible administrative, professional or analytical work experience which provided knowledge and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a bachelor&rsquo;s degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge of comparable knowledge and abilities.
 
 
 The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex material; and solve complex problems logically and systematically.
 
 
 Which of the following statements best describes your education?
 
 
 <ul>
 <li>
 I have been awarded a bachelor's degree from an accredited college or university.
 </li>
 <li>
 I do not have a bachelor's degree but I have four (4) or more years of qualifying experience that substitutes for a bachelor's degree.
 
 
 </li>
 </ul>
 02
 
 
 
 Specialized Experience Requirement:
 
 Three (3) years of progressively responsible professional, administrative, technical work experience in one or a combination of the following areas. Clerical work experience is non-qualifying:
 
 
 <ul>
 <li>
 In a court or legal setting, responsibility for supervising or overseeing the operational activities of a unit or section whose primary function is the preparation and/or processing of legal documents. Such experience must have included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; and (5) training and developing new employees. (Examples of legal settings are: Office of the Prosecutor, Public Defender, Department of the Attorney General, legal department in a financial institution or trust company, private attorney's office, etc.)
 </li>
 <li>
 Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, social work or administrative program of the courts.
 
 
 </li>
 </ul>
 Please describe your work experience which shows you meet this requirement. In your description, be sure to include:
 
 
 <ul>
 <li>
 Name of Employer
 </li>
 <li>
 Official Job Title
 </li>
 <li>
 Dates of Employment (from month/year to month/year)
 </li>
 <li>
 Average number of hours worked per week
 </li>
 <li>
 A detailed description of the job duties you performed which provided you specialized experience in a court or legal setting, social work or administrative programs of the courts, as described above.
 
 
 </li>
 </ul>
 If you do not have such experience, write "None" in the space below.
 
 
 03
 
 
 
 Substitution of Education for Specialized Experience
 
 : Please select all that apply.
 
 
 <ul>
 <li>
 Master&rsquo;s degree in business, public administration or criminal justice administration or a closely related field may be substituted for one (1) year of Specialized Experience.
 </li>
 <li>
 Juris Doctor degree from an accredited school of law may be substituted for one (1) year of Specialized Experience.
 </li>
 <li>
 None of the above.
 
 
 </li>
 </ul>
 04
 
 
 
 Staff Specialist OR Supervisory Experience Requirement:
 
 Six (6) months of experience in one of the following areas:
 
 
 <ul>
 <li>
 Staff Specialist Experience: Work in a criminal justice system which included the development and/or modification of an institutional program, and/or work in a criminal justice system which included program development; evaluation and the development of new and revised procedures; and advisory services to management in the overall aspects of program development and evaluation.
 </li>
 <li>
 Supervisory Experience: Experience which included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing of new employees; and (6) disciplining them when necessary.
 
 
 </li>
 </ul>
 Please describe your work experience which shows you meet this requirement. In your description, be sure to include:
 
 
 <ul>
 <li>
 Name of Employer
 </li>
 <li>
 Official Job Title
 </li>
 <li>
 Dates of Employment (from month/year to month/year)
 </li>
 <li>
 Average number of hours worked per week
 </li>
 <li>
 A detailed description of the job duties you performed which provided you staff specialist or supervisory experience as described above.
 
 
 </li>
 </ul>
 If you do not have such experience, write "None" in the space below.
 
 
 05
 
 
 
 IMPORTANT NOTE:
 
 Before submitting your application, carefully review it to ensure it is complete and accurate. The information you provide in both the application and the supplemental questionnaire will be used to evaluate your qualifications. Incomplete or insufficiently detailed information may result in disqualification. For each position listed, you must include the employer&rsquo;s name, your official job title, dates of employment (month/year to month/year), hours worked per week, and a detailed description of your job duties. Do not submit an online or printed resume in place of the application or supplemental questionnaire. If you choose to submit a resume in addition to your application, it must contain the same employment information outlined above.
 
 
 <ul>
 <li>
 I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected.
 </li>
 <li>
 Required Question
 </li>
 </ul>
</div>

Court Administrator I (Legal Documents) - Honolulu, Oahu

Next Edge Recruiting

Overview We are seeking a dynamic and detail-oriented Paralegal to join our legal team. This vital role offers an exciting opportunity to support a wide range of legal practices, including estate planning, environmental law, immigration law, family law, securities law, and more. The ideal candidate will be proactive, highly organized, and possess a passion for legal research and case management. As a Paralegal, you will play a key role in assisting attorneys with document preparation, case review, and administrative support to ensure smooth legal operations. This paid position provides a stimulating environment where your skills will directly impact client success and legal excellence.Duties<ul><li>Conduct comprehensive legal research using Westlaw, LexisNexis, and other legal research tools to support various practice areas such as estate planning, tribal law, patent law, and workers' compensation law.</li><li>Assist in drafting legal documents including contracts, pleadings, briefs, and correspondence with precision and clarity.</li><li>Manage case files using document management systems like iManage and PCLaw; ensure all documents are organized, accurate, and easily accessible.</li><li>Review and analyze legal documents for accuracy, completeness, and compliance with applicable laws and regulations.</li><li>Support attorneys with client interviews by preparing questionnaires and summarizing interview notes to facilitate case development.</li><li>Perform data entry tasks related to case management systems while maintaining meticulous records of all case activities.</li><li>Proofread and transcribe legal documents to ensure error-free submissions; handle filing procedures both electronically and physically.</li><li>Provide administrative support including scheduling meetings, managing phone etiquette, organizing files, and coordinating communication within the law office.</li><li>Conduct research on specific laws such as UCC law (Uniform Commercial Code), landlord-tenant regulations, family law statutes, securities regulations, tribal laws &amp; regulations, patent law procedures, and immigration policies.</li><li>Assist in document review processes for litigation cases across various practice areas including personal injury law and workers' compensation claims.</li><li>Support project management initiatives by tracking deadlines and maintaining organized workflows for multiple cases simultaneously.</li></ul>Experience<ul><li>Proven paralegal experience in a fast-paced law office environment with exposure to diverse practice areas such as estate planning, environmental law, family law, securities law, immigration law, or litigation.</li><li>Strong knowledge of legal administrative processes including document review, case management software (iManage), legal research platforms (Westlaw &amp; LexisNexis), and document drafting tools.</li><li>Familiarity with legal procedures related to UCC law, tribal regulations, patent processes or landlord-tenant issues is highly desirable.</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently while maintaining attention to detail.</li><li>Demonstrated experience in conducting interviews with clients or witnesses to gather pertinent information for cases.</li><li>Proficiency in writing clear reports or summaries that support attorneys&rsquo; case strategies; strong proofreading skills are essential.</li><li>Ability to handle clerical tasks such as data entry, filing systems (physical or electronic), transcription work, and maintaining meticulous records with professionalism.</li><li>Effective communication skills coupled with courteous phone etiquette to liaise confidently with clients and team members alike.</li><li>Knowledge of relevant software applications including PCLaw for billing purposes; familiarity with legal research tools like Westlaw is preferred. Join us if you&rsquo;re eager to leverage your paralegal expertise in a collaborative environment that values innovation and dedication! This paid position offers the chance to grow your career while making meaningful contributions across multiple legal disciplines&mdash;empowering you to develop your skills further within a supportive team dedicated to excellence in the law office setting.</li></ul>Work Location: In person

Paralegal

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