legal administrator

HanmiGlobal Saudi

<div><p>HanmiGlobal Saudi is seeking a detail-oriented and experienced Contract Administrator to join our team. The successful candidate will be responsible for managing contracts throughout their lifecycle, ensuring compliance with company policies and legal requirements, and fostering successful relationships with contractors and suppliers.</p><p><b>
Key Responsibilities:</b></p><ul><li>
Prepare, review, and negotiate contract terms and conditions in alignment with company standards.</li><li>
Maintain accurate records of contracts and related correspondence.</li><li>
Coordinate with project managers, engineers, and subcontractors to ensure contract compliance.</li><li>
Monitor contract deadlines, deliverables, and financial milestones.</li><li>
Analyze contract risks and propose mitigation strategies.</li><li>
Resolve any contract-related disputes or issues promptly.</li><li>
Ensure all contracts adhere to legal and regulatory requirements.</li></ul><p><b>
Required Skills and Qualifications:</b></p><ul><li>
Proven experience as a Contract Administrator or in a similar role.</li><li>
Strong understanding of contract law and legal terminology.</li><li>
Excellent communication and negotiation skills.</li><li>
Proficiency in MS Office suite and contract management software.</li><li>
Ability to work effectively with diverse teams and stakeholders.</li><li>
Attention to detail and strong organizational skills.</li></ul><br>
<b>
Requirements</b><br>
<ul><li>
Bachelor's degree in Business Administration, Law, Engineering, or related fields.</li><li>
Minimum of 12 years of experience in contract administration within the construction or engineering industry is preferred.</li><li>
Familiarity with Saudi Arabian contract regulations and standards is advantageous.</li><li>
Fluency in English; Arabic language skills are a plus.</li><li>
Saudi National preferred.</li></ul></div>

Contract Administrator

Parker Poe Adams & Bernstein LLP

Become part of the Parker Poe team that – for more than a century – has represented many of the Southeast’s largest companies and local governments. We are a tight-knit firm that values the person beyond the lawyer or professional. Because of this, in addition to structured integration efforts, you will find that mentorship, professional development, and internal referrals happen organically. If you want to join a collaborative team providing sophisticated legal services – without losing sight of our calling to give back to our communities – this is the place to be.
<br><br>
The Legal Assistant will provide administrative support to various attorney groups as assigned. The Legal Assistant will interact with external clients as well as internal support staff. This position offers a great entry point for individuals seeking to begin a career in the legal field.
<br>The Legal Assistant will work a regular schedule as determined by the Office Administrator/HR and/or the assigned attorneys. The typical schedule will consist of 7.5 hours per day equating to 37.5 hours per week. Additional hours (including overtime) will be required on occasion.
<br>This position is located in Charlotte, NC.
<br><br>
Primary Duties and Responsibilities
<br><ul>
<li>Prepare legal documents, pleadings, contracts and correspondence from draft or dictated text.</li>
<li>Manage attorneys’ calendars and assist in meeting deadlines.</li>
<li>Docket court filing deadlines and scheduling orders.</li>
<li>Maintain attorneys’ time entry for billing purposes.</li>
<li>Coordinate attorneys’ and/or clients’ travel arrangements including scheduling flights, ground transportation, overnight accommodations, preparing directions, and confirming travel schedules.</li>
<li>Perform clerical duties such as scheduling appointments, transcribing dictation, composing and typing routine correspondence, scanning and converting various documents, and reading and routing incoming mail.</li>
<li>Answer a multi-line telephone system, determine the purpose of calls, and transfer callers to appropriate personnel.</li>
<li>Provide assistance to fellow legal support staff as needed.</li>
<li>Assist in the review and issuance of client invoices.</li>
<li>File correspondence and legal documents in office electronic and paper filing system.</li>
<li>Maintain and organize new and existing client files.</li>
<li>Ensure proper indexing and filing of original legal documents.</li>
<li>Manage and organize attorneys’ contacts in database. Support business development activities as needed.</li>
<li>Ensure proper indexing and filing of original legal documents. Prepare closed case files for off-site storage.</li>
<li>Adhere to all firm policies, procedures, standards and guidelines. Maintain confidentiality.</li>
<li>Other duties as assigned by the Office Administrator and/or the assigned attorneys.</li>
</ul>
Requirements
<br><ul>
<li>Zero to two years of experience as a legal secretary or as an administrative assistant in a law firm or legal department and an Associate’s degree, or the equivalent combination of experience and education. Bachelor’s degree preferred.</li>
<li>Experience working within a litigation-based practice is preferred.</li>
<li>Must be flexible and adaptable to change.</li>
<li>Operate office equipment such as copy/scanning machine, postage meter, and fax machine.</li>
<li>Advanced proficiency in Microsoft Office Suite including typing skills of 75 WPM.</li>
<li>Excellent written and oral communication skills.</li>
<li>Exceptional interpersonal and customer service skills.</li>
<li>Excellent time management skills. Must effectively prioritize work/projects and execute tasks in a high-pressure environment. Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests.</li>
<li>Motivated, self-directed individual with ability to anticipate and resolve issues and work with little to no supervision.</li>
<li>Must be a team player, willing to support other firm members and non-direct report attorneys during staff shortages.</li>
</ul>
Parker Poe is an Equal Opportunity Employer and makes recruitment, employment, promotional and all other personnel decisions without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law.

Legal Assistant

IMAR OVERSEAS SAUDI CO.W.L.L

<p>We are seeking a detailed &ndash; Oriented and proactive Contracts Administrator to join our dynamic team in the FIT - OUT and interior contracting team.</p><p><b>Key Responsibilities:</b></p><ul><li>Prepare, review, and manage contracts and subcontract agreements.</li><li>Ensure compliance with company policies, legal requirements, and project specifications.</li><li>Monitor contract performance, obligations, and deadlines.</li><li>Coordinate with project managers, procurement, and finance teams to resolve contractual issues.</li><li>Maintain accurate records of all contractual documentation and correspondence.</li><li>Assist in claims, variations, and dispute resolution processes.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Civil Engineering.</li><li>Minimum 7 years of experience as a Contracts Administrator in the construction industry specialized in fit-out/interior contracting companies.</li><li>Strong knowledge of FIDIC and other standard forms of contract.</li><li>Excellent negotiation, communication, and problem-solving skills.</li><li>High attention to detail and strong organizational abilities.</li><li>Proficiency in MS Office and contract management software.</li></ul><p>If you consider yourself capable and eligible to join IMAR GROUP we strongly encourage you to submit your CV to n.satti@imar.com &amp; l.aassi@imar.com immediately.</p><p>Application deadline: 11-June -2026 at 1:00 PM KSA time</p><p>Work Location: In person</p>

FIT-OUT CONTRACTS ADMINISTRATOR

Monroe County, NY

<div><div><div><div>Location: <b>Rochester, NY</b></div>
<div>Title: <b>Legal Secretary II (Help Program)</b></div>
<div>Deadline: <b>Until Filled</b></div>
</div><div><div>Salary: <b>$41,198 - $54,254 annually</b><br>
<b>
</b><br>
</div><div>Agency/Dept.: <b>Law</b></div>
</div></div><h2 class="jobSectionHeader"><b>Description of Duties</b></h2>
<p>This is a legal secretarial position responsible for the performance of difficult secretarial work and routine legal clerical tasks designed to assist attorneys. The work is performed in accordance with general instructions regarding objectives, policies and procedures and is usually submitted in its final form. Duties involve operating a variety of office equipment utilized for the preparation and typing of confidential legal documents including, but not limited to, an electronic work station and transcription equipment. The employee reports directly to, and works under the general supervision of an attorney, administrator, Legal Secretary I or other higher-level staff member. Does related work as required.</p>
<p><b>HELP PROGRAM</b><b>: </b>Hiring for Emergency Limited Placement Program. This program streamlines the appointment process to allow Monroe County to hire diverse, qualified permanent employees quickly and without examinations.</p>
<h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2>
<p>Graduation from high school or possession of an equivalency diploma, plus EITHER:</p>
<div><ul><li>Two (2) years paid full‑time or its part‑time equivalent secretarial, clerical, legal assistant, or paralegal* experience; OR,</li></ul>
</div><div><ul><li>Successful completion of at least sixty (60) college semester credit hours; OR,</li></ul>
</div><div><ul><li>Satisfactory completion of a regionally accredited paralegal training and instructional program and possession of a certificate of completion; OR,
</li></ul></div><div><ul><li>An equivalent combination of education and experience as defined by the limits of (A), (B), and (C) above.</li></ul>
</div>
<ul><li>Paralegal experience can include cooperative education (co-op) or internship experience (paid or unpaid).</li></ul></div>

Legal Secretary II (Help Program)

Fotis International Law Firm

<p><b>About the Role</b></p><p>We are a well-established law firm in Dubai seeking a <b>professional, well-presented Receptionist</b> to manage our front desk and serve as the first point of contact for our clients.</p><p>The ideal candidate will demonstrate excellent communication skills, a high level of professionalism, and the ability to maintain confidentiality in a legal environment.</p><p><b>Key Responsibilities</b></p><ul><li>Welcome clients and visitors in a courteous and professional manner</li><li>Manage incoming calls, screen enquiries, and direct them appropriately</li><li>Coordinate meeting room bookings and ensure readiness for client meetings</li><li>Handle incoming and outgoing correspondence, including courier arrangements</li><li>Maintain reception area to a high standard at all times</li><li>Assist with basic administrative tasks, including document handling and filing</li><li>Coordinate with legal and administrative teams to support daily operations</li></ul><p><b>Requirements</b></p><ul><li>Previous experience as a receptionist or front desk administrator, preferably in a professional services or legal environment</li><li>Excellent command of English (spoken and written); additional languages are an advantage</li><li>Strong interpersonal and client-facing skills</li><li>Professional appearance and demeanor</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle sensitive and confidential information with discretion</li><li>Strong organizational skills and attention to detail</li></ul><p>Job Type: Full-time</p><p>Pay: From AED3,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>receptionist: 2 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Work Location: In person</p>

Receptionist cum Admin Assistant

Steve Mckenna and The Home Advantage Team

<p>Executive Assistant &amp; Office Administrator</p><p><b>Location:</b> Manchester-by-the-Sea, MA</p><p>Gibson Sotheby's International Realty is seeking a highly organized, proactive, and tech-savvy Executive Assistant &amp; Office Administrator to support our General Counsel while serving as a key administrative resource for our Manchester-by-the-Sea office, leadership team, and real estate sales associates.</p><p>This role requires someone who thrives on organization, enjoys solving problems, can manage competing priorities, and is comfortable handling sensitive and confidential information. The ideal candidate is resourceful, detail-oriented, highly proficient with technology, and able to anticipate needs before they arise. In addition to supporting our General Counsel, this individual will play an important role in ensuring a positive and efficient experience for our agents, clients, and office operations.</p><p>Key Responsibilities</p><p>Office Administration</p><ul><li>Serve as a key administrative resource for the office, supporting agents, staff, leadership, and day-to-day business operations.</li><li>Provide reception coverage and exceptional service to agents, clients, vendors, and visitors, serving as a welcoming and professional first point of contact.</li><li>Act as a liaison between agents and various company departments, helping connect associates with the resources, tools, and support they need to be successful.</li><li>Assist with onboarding new agents to office helping ensure a smooth integration into the company and systems.</li><li>Support office communications, meetings, events, training programs, and operational initiatives.</li><li>Schedule, coordinate, and track in-house continuing education classes, attendance, and certificates.</li><li>Maintain office supplies, records, documentation, forms, and administrative systems to ensure the office operates efficiently.</li><li>Assist with transaction-related administrative tasks, check deposits, data entry, and maintaining accurate office records as needed.</li><li>Maintain familiarity with company tools, technology platforms, and resources, helping guide agents to appropriate support teams and solutions.</li><li>Coordinate with internal departments including Operations, Accounting, Marketing, IT, and Brokerage Management to support office needs and agent requests.</li><li>Assist with special projects and other duties as assigned.</li></ul><p>Executive Support</p><ul><li>Provide high-level administrative support to the General Counsel and executive team, including calendar management, meeting coordination, travel arrangements, and preparation of correspondence, reports, presentations, and other materials.</li><li>Act as a gatekeeper and liaison, managing internal and external communications with professionalism, discretion, and efficiency.</li><li>Support strategic priorities and daily operations by ensuring leadership is informed, organized, and prepared while proactively anticipating needs and solving problems.</li><li>Assist with scheduling, meeting preparation, follow-up, and coordination of executive priorities.</li><li>Manage competing priorities and help maintain organization across multiple projects and initiatives.</li></ul><p>Legal &amp; Corporate Support</p><ul><li>Maintain strict confidentiality while managing sensitive legal, business, and personnel information.</li><li>Coordinate legal calendars, appointments, deadlines, and case-related meetings.</li><li>Support litigation preparation by locating, organizing, and maintaining supporting documentation and records as needed.</li><li>Serve as a reliable point of contact for internal stakeholders seeking legal assistance, documentation, or scheduling support.</li><li>Manage and maintain legal documents, contracts, addenda, amendments, corporate records, and related files.</li><li>Support the formatting, proofreading, organization, and creation of fillable versions of contracts, legal documents, and related paperwork.</li><li>File legal documents and maintain accurate electronic and physical records.</li><li>Assist with document retrieval, organization, and research requests as needed.</li><li>Ensure legal files, records, and documentation remain organized, accessible, and up to date.</li></ul><p>Qualifications</p><ul><li>3+ years of experience supporting leadership, executives, attorneys, or business professionals in an administrative, executive assistant, office management, or legal support capacity.</li><li>Advanced proficiency with Gmail, Google Workspace, and digital document management systems.</li><li>Exceptional organizational skills with the ability to manage multiple priorities and deadlines.</li><li>Strong technology aptitude and ability to quickly learn new software and systems.</li><li>Excellent written and verbal communication skills.</li><li>Ability to locate, organize, and manage large volumes of information and documentation efficiently.</li><li>Proven ability to exercise discretion and sound judgment when handling confidential information.</li><li>Experience supporting legal professionals or working with legal documentation is preferred but not required.</li></ul><p>What We're Looking For</p><p>We're looking for someone who enjoys bringing order to complexity and takes pride in keeping people organized, informed, and prepared. The ideal candidate is proactive, resourceful, highly organized, and comfortable working independently. They are tech-savvy, detail-oriented, and capable of becoming a trusted partner to our General Counsel while also serving as a valuable resource for our agents, clients, and office team. This individual will help ensure the office runs smoothly, our agents feel supported, and our leadership team can operate efficiently.</p><p>Pay: $60,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive Assistant & Office Administrator

Recurly

<div>
 The IT Administrator will work with Recurly's IT infrastructure. They will perform both technical and administrative tasks to ensure the functionality, efficiency, and satisfaction of Recurly's corporate staff.
 <br/>
 <br/>
 The IT Administrator must be knowledgeable in macOS software and systems. The role requires critical thinking and problem solving with high attention to detail. Since end-user support and teamwork are important aspects of the role, excellent communication and people skills are required.
 <br/>
 <br/>
 Responsible for
 <br/>
 <br/>
 <ul>
  <li>
   Provide technical support and training for end users
  </li>
  <li>
   Assist with the configuration and deployment of end-user systems
  </li>
  <li>
   Install and configure software and hardware (OS, applications, etc)
  </li>
  <li>
   Collaborate with other teams to maintain standards and functionality
  </li>
  <li>
   Maintain inventory levels such as equipment, peripherals, etc
  </li>
  <li>
   Ensure meeting room functionality and organization*
  </li>
  <li>
   Provide A/V assistance for company meetings*
  </li>
  <li>
   Keep IT related supplies clean and organized*
  </li>
  <li>
   Demonstrates an understanding of Recurly's Security &amp; Compliance procedures (e.g. In-Scope &amp; Out of Scope systems and employees)
  </li>
  <li>
   Implements configuration and administrative updates to applications with moderate supervision/direction
  </li>
  <li>
   Able to author clear and effective internal technical documentation, and end-user support documentation
  </li>
  <li>
   Provides timely, helpful/actionable feedback to peers and managers
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 1 year of experience as an IT Administrator in a macOS environment or similar experience
  </li>
  <li>
   Ability to assume increased responsibility
  </li>
  <li>
   Experience with GSuite, SSO, MFA, Okta, Kandji/Iru, Salesforce
  </li>
  <li>
   Ability to be a self-starter
  </li>
  <li>
   Ability to take ownership of issues and drive them to resolution
  </li>
  <li>
   Very detail oriented with a high sense of urgency
  </li>
  <li>
   Excellent communication, organizational, and interpersonal skills.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 As a full-time employee, Recurly offers competitive benefits programs, perks and options designed to fit your needs and the needs of your family. We offer medical, dental and vision benefits and a menu from which to choose options that work best for you and eligible dependents. We also offer life insurance, short and long-term disability, hospital indemnity, critical illness coverage, employee accident protection, health savings account (HSA) with company contribution &amp; flexible spending account (FSA) options, employee assistance program, Legal and Pet Insurance.
 <br/>
 <br/>
 Compensation range: $65,000 to $103,000 per year
 <br/>
 <br/>
 Other perks may include:
 <br/>
 <br/>
 401(k) Retirement Plan and company match
 <br/>
 <br/>
 Flex Time Off
 <br/>
 <br/>
 Company Events
 <br/>
 <br/>
 Training/Development
 <br/>
 <br/>
 Tuition reimbursement
 <br/>
 <br/>
 Commuter benefits
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 <br/>
 Volunteer opportunities
 <br/>
 <br/>
 Recurly is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to gender, age, race, religion, or any other classification which is protected by applicable law. Recurly is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at talent@recurly.com
</div>


IT Administrator I

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