legal archivist

Emerson College

<div><div><b>Temporary Archivist</b></div><br>
<b>
Join our </b><b>community</b><b> and experience </b><b>Emerson College</b><b>!</b><br>
<br>
Reporting to the Assistant Director for Archives &amp; Special Collections, the Temporary Archivist plays a dual role in digital initiatives and public engagement. This position leads the end-to-end digitization process and other digital initiatives, such as the growth of the institutional repository. As a core member of the public services team, the Archivist provides expert reference and research support to internal and external patrons across both physical and remote platforms. Furthermore, they serve as a campus liaison by collaborating on outreach activities. The archivist works both independently as well as collaboratively with individuals throughout the College and beyond.<br>
<br>
<b>ESSENTIAL JOB DUTIES</b><br>
<ul><li>
Provide in-person and remote reference and research services to both internal and external patrons. Log all activities in the department's interaction tracking database.<br>
</li><li>
Manage digital initiatives projects, such as overseeing the College's institutional repository and updating/adding to the department's digital collections systems. Log appropriate activities in the department's interaction tracking database.
<br>
</li><li>Lead digitization projects for archival and special collections, with sample tasks including processing collections, creating metadata, and overseeing shipping and receiving. Collaborate with external partners as needed. Maintain and manage all digitization lab equipment.<br>
</li><li>
Work with the Assistant Director for Archives &amp; Special Collections to collaborate with staff, faculty, and campus partners on the creation, planning, marketing, and implementing outreach teaching activities, such as exhibits and social media posts.<br>
</li><li>
Assist other staff with overseeing the work of student employees on the digitization of collections and metadata creation, using department technology and procedures.<br>
</li><li>
Comply with all College policies and procedures, state and federal laws, and archival best practices and ethics.<br>
</li><li>
Provide guidance and training to other staff as required.<br>
</li><li>
All other duties as assigned.</li></ul><br>
<b>
QUALIFICATIONS</b> - Qualifications are deemed required or preferred and represent what is needed to effectively perform the job.
<br>
<ul><li>ALA accredited master's degree in library/information science or a related field with coursework in archival reference/outreach and digital projects/initiatives required. 2 years of full-time professional experience may be substituted for this requirement.<br>
</li><li>
In addition to the education requirement, 2 or more years providing complex reference and research services to all levels of staff, faculty, management and/or external researchers are required.
<br>
</li><li>In addition to the education requirement, 3 or more years of experience in curating digital initiatives, digital collections, and digital asset management projects required.<br>
</li><li>
Experience in using such metadata schemas as Dublin Core, METS, MODS, PREMIS, RDA Core, MARC, and TEI required.
<br>
</li>Experience with one or more of the following platforms/technologies preferred: Omeka, JSTOR Digital Stewardship, or Digital Commons.<br>
<li>
<br>
</li></ul><br>
<br>
<b>KNOWLEDGE, SKILLS, AND ABILITIES</b> - May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.<br>
<ul><li>
Comprehensive knowledge of the theory, standards/best practices, and technologies related to reference/research services, digital projects/initiatives, and access to digital collections.<br>
</li><li>
Knowledge of HTML/CSS/Javascript/other coding languages.
<br>
</li><li>Requires long periods of mental and visual concentration.<br>
</li><li>
Requires the ability to effectively communicate in-person and through communication media.</li></ul><br>
<b>
PHYSICAL ABILITIES</b> - Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.<br>
<ul><li>
Requires the ability to lift and move heavy boxes and objects.<br>
</li><li>
Requires infrequent travel around campus.</li></ul><br>
<b>
WORK ENVIRONMENT</b> - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.<br>
<ul><li>
Requires working in an office space with no windows.</li></ul><br>
The compensation range for this position is $28.25 - $34.70 an hour.
<br>
<br>
Grade of Position: T01N<br>
<br>
Scheduled Weekly Hours: 36.25<br>
<br>
In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week.
<br>
<br>
Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available.<br>
<br>
Please refer to our benefits website for a full list of benefits and eligibility requirements.<br>
<br>
jeid-8a9a30611aa3fd46922c5b117c13c1c4</div>

Temporary Archivist

Defense Holdings, Inc.

<div><p><b>Defense Holdings, Inc. (DHi)</b><br>
Location: Remote (US)<br>
Employment Type: Full-Time<br>
Department: Records Management<br>
Reports To: Archivist Supervisor</p><p></p>
Company Overview<p>
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.</p><p>
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.</p><p></p>
Position Summary<p>
Defense Holdings, Inc. (DHi) is seeking a Digital Records Archivist (Remote) to manage digital archives, maintain long-term records, and support compliance with document retention policies. The ideal candidate will be detail-oriented, highly organized, and experienced in digital records systems.</p><p>
This role requires strong organizational skills and the ability to communicate with team members effectively.</p><p></p>
Key Responsibilities<p><b>
Billing &amp; Accounts Processing</b></p><ul><li>
Organize, catalog, and maintain digital archive records.
</li><li>Ensure accurate metadata and document classification.
</li><li>Provide internal teams with archival document access when needed.
</li></ul><p><b>Compliance &amp; Reporting</b></p><ul><li>
Assist in the preparation of archival reports for management review.
</li><li>Ensure compliance with retention policies and regulatory requirements.
</li><li>Support audits and document verification processes.
</li></ul><p><b>Cross-Department Coordination</b></p><ul><li>
Collaborate with records management, compliance, and IT teams.
</li><li>Ensure archival procedures align with company policies and industry standards.
</li></ul><p></p>Required Qualifications<ul><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Library Science, Information Management, or related field.
</li><li>2&ndash;4 years of experience in digital records management or archiving.
</li><li>Proficiency in digital recordkeeping software and Microsoft Office Suite.
</li><li>Strong analytical skills and attention to detail.
</li><li>Ability to manage multiple priorities in a fast-paced environment.
</li></ul><p></p>Preferred Qualifications<ul><li>
Experience in government contracting or defense-related archives.
</li><li>Familiarity with electronic document management systems (EDMS).
</li></ul><p></p>Core Competencies<ul><li>
Accuracy &amp; Attention to Detail: Ensure archival integrity and accuracy.
</li><li>Communication Skills: Effectively communicate with team members.
</li><li>Problem-Solving: Address archival issues proactively.
</li><li>Time Management: Handle multiple tasks efficiently and meet deadlines.
</li></ul><p></p>Work Environment<ul><li>
Professional office environment (or hybrid/remote if applicable).
</li><li>May require occasional travel.
</li><li>Must be eligible to work in the United States.
</li><li>Ability to obtain and maintain security clearance may be required.
</li></ul><p></p>Compensation &amp; Benefits<ul><li>
Competitive base salary (commensurate with experience)
</li><li>Medical, Dental, and Vision Insurance
</li><li>401(k) with company match
</li><li>Paid Time Off (PTO) and Holidays
</li><li>Life and Disability Insurance
</li><li>Professional development opportunities
</li></ul><p></p>Equal Opportunity Employer Statement<p>
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</p></div>

Digital Records Archivist

City of Boston

<div>Overview:
<div><b>
Position Overview:</b><br>
Processes archival collections held by the Boston Public Library across all formats. Ensures that collections are arranged and described in accordance with established standards and best practices at an appropriate level of detail and effort. Assists with the development of the library&rsquo;s processing policies and procedures for archival materials across a spectrum from basic initial control through full, detailed description. Works closely with appropriate staff to set accessioning, deaccessioning, and processing priorities, and tracks and reports progress. Collaborates with other BPL staff on the development and use of tools and workflows to support description and access.</div><div></div><div><b><br>
Reports to:</b><br>
Lead Archivist or delegate.</div><div></div><div><b><br>
Supervises:</b><br>
Professional and support staff, as assigned.</div>
Responsibilities:
<ul><li>Arranges and describes archival collections both large and small to varying levels of detail, and assesses and determines appropriate levels of processing based on research value, condition, and other factors.</li><li>
Applies knowledge of current and emerging archival descriptive standards and systems (including DACS, EAD, and authority control standards) to the development of processing practice.
</li><li>Collaborates with Preservation and Conservation staff to determine appropriate housing of archival materials and identify and recommend materials for conservation treatment. Participates in stacks maintenance and inventory projects.</li><li>
In collaboration with Special Collections and Content Discovery staff, assists with the establishment of digitization priorities for archival materials and the design and implementation of project plans to address those priorities.</li><li>
Supports reference and research staff with inquiries regarding archival collections.</li><li>
Alternates with other staff members in supervising a public reading room in such a way as to maintain an atmosphere conducive to research while responsibly preserving and protecting materials.</li><li>
Assists with the training of staff and interns at all levels in processing methodologies and tasks.</li><li>
Participates in instructional and outreach programs and activities to promote knowledge and use of the library&rsquo;s archival collections.</li><li>
Documents activities, makes oral presentations, and prepares written progress reports regarding the status of assigned areas of responsibility.</li><li>
Performs other related duties as assigned.</li></ul>
Minimum Entrance Qualifications:
<ul><li>Education &ndash; Bachelor&rsquo;s degree from a recognized college or university. Master&rsquo;s degree in library and information science required with formal training or professional experience in archival theory and practice. In exceptional instances, specialized education, training, and/or experience may be substituted for a part or all of the educational requirements.</li><li>
Experience &ndash; Four (4) years of professional experience in archival processing and description in a museum, library, or other similar cultural heritage institution required.</li><li>
Proven skill in arranging and describing archival collections, both large and small, to varying levels of detail, and assessing and determining appropriate levels of processing based on research value, condition, and other factors.
</li><li>Demonstrated knowledge of archival theory and practice; comprehensive knowledge of descriptive standards for archival and manuscript materials, especially DACS and EAD, and familiarity with other relevant standards, such as DublinCore, EAC, MODS, METS, MARC, AACR2, RDA, LCNAF, and LCSH.</li><li>
Demonstrated experience with basic preservation and conservation standards for archival and manuscript collections.</li><li>
Ability to execute library policy.</li><li>
Ability to plan and supervise the work of others.</li><li>
Demonstrates initiative and independent decision-making skills.</li><li>
Communicates effectively and presents ideas clearly. Excellent oral and written communication skills, including public speaking, editorial, and formal writing abilities.</li><li>
Ability to think creatively and innovatively.</li><li>
Significant experience working with special collections materials.</li><li>
Ability to collaborate with library staff, external partners, and resources.</li><li>
Ability to exercise good judgment and focus on detail as required by the job.</li><li><b>
CORI</b> - Must successfully clear a Criminal Offenders Record Information check with the City of Boston.</li></ul><div><b>
BOSTON RESIDENCY REQUIRED</b></div><div></div><div><b><br>
Terms:</b></div><div>
Union/Salary Plan/Grade: PSA /P-3</div><div>
Hours per week: 35</div></div>

Archivist

The Lawrenceville School

<div>Description:
<p><b>
Summary:</b></p><p>
The Project Archivist is dedicated to the processing, description and preservation of School records in both digital and analog form. The candidate will be expected to produce finding aids using ArchivesSpace, and should have knowledge of other access tools, the development of DACS, digitization, and related technical issues. This role is also responsible for providing customer-focused service and building positive and constructive relationships with stakeholders by understanding their needs and problems, and providing timely communication and service.</p><p>
This is a part-time position, approximately 20 hours per week for a minimum of one year. The schedule can be flexible.</p><p><b>
Essential Duties &amp; Responsibilities:</b></p><ul><li>
Processes, describes and preserves School records in both digital and analog form in compliance with accepted archival procedures and standards. Utilizing ArchivesSpace, creates appropriate records and finding aids.</li><li>
Digitizes documents and photographs as needed in accordance with the departmental standards.</li><li>
Shelf maintenance in the storage areas to re-shift, shelve, and ensure collections are properly stored.</li></ul><p><b>
Non-Essential Duties and Responsibilities:</b></p><ul><li>
Perform other duties assigned</li><li>
Archival reference support and community outreach as needed</li></ul>
Requirements:
<ul><li>In the process of finishing or having completed a Master&rsquo;s Degree in Information Science, Library Science or a similar degree such as Public History from an ALA-accredited program with a concentration in archives management or an equivalent combination of education and experience</li><li>
Customer service experience</li><li>
Minimum 2 years of experience processing archival records, records management, and digital preservation</li><li>
Knowledge of Preservica and Omeka helpful</li><li>
Demonstrated knowledge of archives and records management theory and practice, including experience processing archival records</li><li>
Demonstrated ability to appraise, process, and describe both analog and born-digital historical records</li><li>
Working knowledge of archival software systems such as ArchivesSpace</li><li>
Fluency with relevant standards for archival description, including DACS, EAD, Dublin Core, METS, MODS, and MARC</li><li>
Strong decision-making and project management skills</li><li>
Excellent organizational skills and close attention to detail</li><li>
Strong computer proficiency</li><li>
Excellent written and verbal communication skills</li><li>
Ability to work independently as well as within a team environment</li></ul><p>
Work Characteristics and Physical Demands: The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions</p><ul><li>
Physical demands exceed those of sedentary work. Must be able to remain on their feet or sit for extended periods of time, go up and down flights of steps, as well as stoop, kneel, crouch, and lift.</li><li>
Office work environment</li><li>
Repetitive work</li><li>
Tolerance to mold and dust</li><li>
Be able to lift up to 30lbs and retrieve items from high and low shelves.</li><li>
Uses standard office equipment such as computers, phones, photocopies, filing cabinets and fax machines</li><li>
Required to stand, talk, hear, walk, use hands to finger, handle or feel and reach with hands and arms</li><li>
Ability to see and hear within normal parameters.</li><li>
Must be capable of using visual display terminal with continuous wrist movement on a keyboard</li></ul><p>
The Lawrenceville School is a diverse and inclusive community and makes all employment decisions without regard for an individual&rsquo;s race, creed, color, religion, national origin, nationality, sex, pregnancy, affectional or sexual orientation, gender identity or expression, age, veteran status, physical or mental disability (including AIDS and HIV related illness), genetic information, refusal to provide genetic information, refusal to submit to genetic testing, ancestry, familial status, marital status, domestic partnership status, civil union status, atypical cellular or blood trait, military service, application for military service, or any other characteristic protected by applicable law. The Lawrenceville School will also provide reasonable accommodations for qualified individuals in accordance with applicable law.</p><p>
The Lawrenceville School conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful completion of the background check.</p><p>
Eligible employees receive a competitive benefit package that includes health insurance coverage, paid leave, and retirement plan options, and many other valuable programs.</p></div>

Project Archivist - Temporary

The Coca-Cola Company

<p></p><div><div><div><div><div><p>At The Coca-Cola Company, we celebrate a culture of innovation, connection, and possibility&mdash;powered by a global system that reaches consumers in more than 200 countries and territories. As we continue to evolve for the future, our ability to preserve, understand, and activate our rich history plays a critical role in shaping our brand, strengthening enterprise governance, and supporting strategic business decisions.</p></div><div><p>
We&rsquo;re looking for a Processing Archivist to support the care, organization, and long-term preservation of the company&rsquo;s physical archival collection. In this role, you will ensure materials are preserved, organized, and discoverable, supporting enterprise access and reinforcing the integrity of one of the world&rsquo;s most iconic brands. You will bring expertise in archival processing, strong attention to detail, and a commitment to enabling meaningful use of the collection across the business.</p></div><div><p>
If you are energized by the intersection of history, information stewardship, and business value&mdash;and you thrive in environments that reward curiosity, collaboration, and innovation&mdash;we invite you to explore this opportunity.</p></div><div><p><b>
What</b><b> </b><b>You&rsquo;ll</b><b> </b><b>Do for Us</b></p></div><div><ul><li><p>
Lead the arrangement, description, and processing of physical archival collections using professional archival standards, ensuring materials are discoverable, preserved, and aligned to Coca-Cola&rsquo;s governance expectations.</p></li></ul></div><div><ul><li><p>
Develop and apply processing methodologies, descriptive practices, and metadata standards that ensure accuracy, consistency, and operational efficiency.</p></li></ul></div><div><ul><li><p>
Manage the intake of new materials, performing assessments, documentation, and preparation to support lifecycle management and high-quality stewardship.</p></li></ul></div><div><ul><li><p>
Partner closely with the Registrar to maintain location tracking, inventory accuracy, and proper handling practices across diverse physical formats.</p></li></ul></div><div><ul><li><p>
Identify preservation or rights-related risks and escalate concerns to ensure the protection and responsible use of archival assets.</p></li></ul></div><div><ul><li><p>
Lead assigned processing projects by defining priorities, timelines, and workflows that ensure efficient and timely execution.</p></li></ul></div><div><ul><li><p>
Apply professional judgment in determining appropriate levels of processing, arrangement, and description based on material type, business needs, and long-term preservation considerations.</p></li></ul></div><div><ul><li><p>
Coordinate closely with Archives colleagues to align workflows across processing, digitization, and access functions to support enterprise reference needs.</p></li></ul></div><div><ul><li><p>
Provide day-to-day guidance and oversight to contractors, interns, or temporary staff supporting collections processing or digitization activities.</p></li></ul></div><div><ul><li><p>
Develop internal documentation and standards to support scalable, repeatable practices across archival operations.</p></li></ul></div><div><ul><li><p>
Contribute subject matter leadership to conversations around enterprise governance, brand protection, and responsible stewardship of historical assets.</p></li></ul></div><div><ul><li><p>
Support cross-functional partners, such as brand, legal, and communications teams, by enabling timely access to physical archival materials for business initiatives.</p></li></ul></div><div><ul><li><p>
Maintain strong awareness of confidentiality, intellectual property considerations, privacy expectations, and restricted content guidelines associated with corporate archival materials.</p></li></ul></div><div><ul><li><p>
Champion operational excellence by improving workflows, applying continuous improvement practices, and leveraging emerging technologies and tools, including artificial intelligence where appropriate.</p></li></ul></div><div><p><b>
Requirements &amp; Qualifications</b></p></div><div><ul><li><p>
Master&rsquo;s degree in Archival Studies, Library and Information Science or a closely related field.</p></li></ul></div></div><div><div><ul><li><p>
7+ years of experience in archival processing, physical collections management, and description. Corporate archives experience (preferred).</p></li></ul></div><div><ul><li><p>
Demonstrated expertise with collections management systems, metadata standards, naming conventions, and controlled vocabularies.</p></li></ul></div><div><ul><li><p>
Strong organizational, analytical, and problem-solving skills with the ability to manage competing priorities.</p></li></ul></div><div><ul><li><p>
Experience working with intellectual property considerations, sensitive materials, and governance or compliance requirements in an archival context.</p></li></ul></div><div><ul><li><p>
Ability to work both independently and collaboratively, exercising professional judgment and balancing stakeholder needs.</p></li></ul></div><div><ul><li><p>
Experience leading project-based work, including the ability to scope, plan, and execute processing initiatives.</p></li></ul></div><div><ul><li><p>
Experience providing guidance or supervision to temporary staff, interns, or contractors.</p></li></ul></div><div><ul><li><p>
Tech fluency and openness to emerging digital tools, including artificial intelligence, automation, and data-driven decision-making.</p></li></ul></div><div><ul><li><p>
Ability to communicate clearly and inclusively with diverse internal stakeholders at all levels.</p></li></ul></div><div><ul><li><p>
Familiarity with preservation best practices for mixed-format collections.</p></li></ul></div><div><ul><li><p>
Experience working within a corporate archives environment (preferred).</p></li></ul></div><div><ul><li><p>
Academy of Certified Archivists certification (preferred).</p></li></ul></div><div><ul><li><p>
Demonstrated alignment to enterprise capabilities including systems thinking, stakeholder management, strategic communication, and collaboration.</p></li></ul></div><div><ul><li><p>
Growth mindset with an eagerness to continuously learn, solve challenges creatively, and contribute to long-term program sustainability.</p></li></ul></div><div><p><b>
What</b><b> </b><b>We&rsquo;ll</b><b> </b><b>Do for You</b></p></div><div><ul><li><p><b>
Purpose-driven work with global impact:</b> Join a team that preserves the heritage and legacy of one of the world&rsquo;s most recognized brands while enabling strategic decision-making and storytelling across the enterprise.</p></li></ul></div><div><ul><li><p><b>
Comprehensive total rewards:</b> Enjoy competitive compensation, well-being benefits, and programs designed to support physical, mental, and financial health.</p></li></ul></div><div><ul><li><p><b>
Growth and development opportunities:</b> Access world-class learning resources, AI-driven productivity tools, and continuous development programs designed to help you grow your career.</p></li></ul></div></div></div></div><br>
<p></p>
The Coca-Cola Company will not offer sponsorship for employment status (including, but not limited to, H1-B visa status and other employment-based nonimmigrant visas) for this position. Accordingly, all applicants must be currently authorized to work in the United States on a full-time basis and must not require The Coca-Cola Company's sponsorship to continue to work legally in the United States.<p></p>
Appraisal (Inactive), Appraisal (Inactive), Archival Arrangement (Inactive), Archival Description, Archival Processing, Backlog Management, Change Management, Collection Maintenance, Collections Management, Communication, Confidentiality, Cross-Functional Collaboration, Dams, Data Analysis, Digital Preservation, Lifecycle Management (Inactive), Metadata Standards, Planning Operations, Policy Implementation, Policy Interpretation, Process Optimization, Project Management, Resource Planning, Risk Mitigation, Stakeholder Communications {+ 3 more}<p></p><p><b>
Pay Range:</b></p>
$126,000 - $145,000<p></p><p><i>
Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.</i></p><p></p><p><b>
Annual Incentive Reference Value Percentage:</b></p>
15<p></p><p><i>
Annual Incentive reference value is a market-based competitive value for your role. It falls in the middle of the range for your role, indicating performance at target.</i></p><p></p><p><b>
Location(s):</b></p>
United States of America<p></p><p><b>
City/Cities:</b></p>
Atlanta<p></p><p><b>
Travel Required:</b></p>
00% - 25%<p></p><p><b>
Relocation Provided:</b></p>
No<p></p><p><b>
Job Posting End Date:</b></p>
April 3, 2026<p></p><p><b>
Our Purpose and Growth Culture:</b></p><p></p><p>
We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what&rsquo;s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors &ndash; curious, empowered, inclusive and agile &ndash; and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.</p><p></p>
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.<br>
<br>
Annual Incentive Reference Value Percentage:15<br>
Annual Incentive reference value is a market-based competitive value for your role. It falls in the middle of the range for your role, indicating performance at target.</div>

Senior Manager, Processing Archivist

Boston Public Health Commission

<div></div><div><div><div><div><div><div><div>Req ID</div>
<div>2026-31657
</div></div><div><div>Dept</div>
<div>Boston Public Library
</div></div><div><div>Position
</div><div>Regular Full-Time
</div></div><div><div>Location
</div><div>Special Collections
</div></div><div><div>Salary Min</div>
<div>75,897.18
</div></div><div><div>Salary Max</div>
<div>98,483.73
</div></div><div><div>Union
</div><div>PSA
</div></div><div><div>Openings</div>
<div>1
</div></div><div><div>Posting End Date</div>
<div>8/11/2026
</div></div><div><div>Contact Email</div>
<div>adavis@bpl.org
</div></div></div></div></div></div><h2 class="jobSectionHeader"><b>Overview</b><b>:
</b></h2><div><div><div><div><b>Position Overview:</b><br>
Processes archival collections held by the Boston Public Library across all formats. Ensures that collections are arranged and described in accordance with established standards and best practices at an appropriate level of detail and effort. Assists with the development of the library&rsquo;s processing policies and procedures for archival materials across a spectrum from basic initial control through full, detailed description. Works closely with appropriate staff to set accessioning, deaccessioning, and processing priorities, and tracks and reports progress. Collaborates with other BPL staff on the development and use of tools and workflows to support description and access.</div><div></div><div><b><br>
Reports to:</b><br>
Lead Archivist or delegate.</div><div></div><div><b><br>
Supervises:</b><br>
Professional and support staff, as assigned.</div>
</div></div></div><h2 class="jobSectionHeader"><b>Responsibilities</b><b>:
</b></h2><div><div><div><ul><li>Arranges and describes archival collections both large and small to varying levels of detail, and assesses and determines appropriate levels of processing based on research value, condition, and other factors.</li><li>
Applies knowledge of current and emerging archival descriptive standards and systems (including DACS, EAD, and authority control standards) to the development of processing practice.
</li><li>Collaborates with Preservation and Conservation staff to determine appropriate housing of archival materials and identify and recommend materials for conservation treatment. Participates in stacks maintenance and inventory projects.</li><li>
In collaboration with Special Collections and Content Discovery staff, assists with the establishment of digitization priorities for archival materials and the design and implementation of project plans to address those priorities.</li><li>
Supports reference and research staff with inquiries regarding archival collections.</li><li>
Alternates with other staff members in supervising a public reading room in such a way as to maintain an atmosphere conducive to research while responsibly preserving and protecting materials.</li><li>
Assists with the training of staff and interns at all levels in processing methodologies and tasks.</li><li>
Participates in instructional and outreach programs and activities to promote knowledge and use of the library&rsquo;s archival collections.</li><li>
Documents activities, makes oral presentations, and prepares written progress reports regarding the status of assigned areas of responsibility.</li><li>
Performs other related duties as assigned.</li></ul>
</div></div></div><h2 class="jobSectionHeader"><b>Minimum Entrance Qualifications</b><b>:
</b></h2><div><div><div><ul><li>Education &ndash; Bachelor&rsquo;s degree from a recognized college or university. Master&rsquo;s degree in library and information science required with formal training or professional experience in archival theory and practice. In exceptional instances, specialized education, training, and/or experience may be substituted for a part or all of the educational requirements.</li><li>
Experience &ndash; Four (4) years of professional experience in archival processing and description in a museum, library, or other similar cultural heritage institution required.</li><li>
Proven skill in arranging and describing archival collections, both large and small, to varying levels of detail, and assessing and determining appropriate levels of processing based on research value, condition, and other factors.
</li><li>Demonstrated knowledge of archival theory and practice; comprehensive knowledge of descriptive standards for archival and manuscript materials, especially DACS and EAD, and familiarity with other relevant standards, such as DublinCore, EAC, MODS, METS, MARC, AACR2, RDA, LCNAF, and LCSH.</li><li>
Demonstrated experience with basic preservation and conservation standards for archival and manuscript collections.</li><li>
Ability to execute library policy.</li><li>
Ability to plan and supervise the work of others.</li><li>
Demonstrates initiative and independent decision-making skills.</li><li>
Communicates effectively and presents ideas clearly. Excellent oral and written communication skills, including public speaking, editorial, and formal writing abilities.</li><li>
Ability to think creatively and innovatively.</li><li>
Significant experience working with special collections materials.</li><li>
Ability to collaborate with library staff, external partners, and resources.</li><li>
Ability to exercise good judgment and focus on detail as required by the job.</li><li><b>
CORI</b> - Must successfully clear a Criminal Offenders Record Information check with the City of Boston.</li></ul><div><b>
BOSTON RESIDENCY REQUIRED</b></div><div></div><div><b><br>
Terms:</b></div><div>
Union/Salary Plan/Grade: PSA /P-3</div><div>
Hours per week: 35</div></div></div></div></div>

University of Florida

<p></p><div><div><p><b>JOB NO:</b></p>
<div>539211</div><br>
<p><b>WORK TYPE:</b></p>
<div>Temp Full-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Libraries/Museums</div><br>
<p><b>DEPARTMENT:</b></p><div>
55070100 - LB-SPECIAL - AREA STUDIES-CHR</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Library Associate 2</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS:</b></div>
<div>
<p>High School diploma or equivalent and seven years of library, or relevant experience; or an Associate&rsquo;s degree and five years of relevant experience; or a Bachelor&rsquo;s degree and three years of relevant experience; or a Master&rsquo;s degree and one year of relevant experience; or any equivalent combination of experience, training and/or education.</p></div><br>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<p><b>PLEASE NOTE:</b> This is a time-limited position that will last 2 years from the start of employment.</p>
<p><b>
JOB SUMMARY</b><br>
The Digital Processing Archivist completes born-digital transfer, digital processing, and other collection service activities to maintain and ensure preservation of and access to digital materials in the Department of Special and Area Studies Collections (SASC). SASC is home to special and rare print materials, maps, archives, and manuscripts, as well as interdisciplinary collections pertaining to geographical, national, or cultural regions. In collaboration with Head of Collection Services, the Digital Processing Archivist is responsible for establishing and maintaining strategy, policies, procedures, and best practices for long-term access and preservation of digital content and collections. The Digital Processing Archivist collaborates closely with collection managers and other SASC personnel, as well as the Libraries&rsquo; technology, metadata, preservation, and digital personnel, on SASC digital archiving needs and support.</p>
<p>
The Digital Processing Archivist will oversee and support the transfer of born-digital files from physical media and oversee the creation of metadata and ingest of digital collections to ensure preservation and access. In addition, the Digital Processing Archivist will act as the resource person for SASC regarding best practices for managing donated digital materials and metadata management for digital objects to enable search and discovery of collections online and in-person. The Digital Processing Archivist will also oversee the processing of collections of digital and/or hybrid format types as well as the arrangement, preservation, and creation of comprehensive descriptions for those collections. Priority collections include political papers, the papers of prominent Floridians, University of Florida records, the papers of former UF Presidents, and materials pertaining to Latin America and the Caribbean.</p>
<p><b>
RESPONSIBILITIES</b></p>
<p><b>
Transfer, Ingest, and Processing</b></p>
<ul>
<li>In collaboration with the Head of Collection Services, consults with collection managers on the transfer of born-digital collections including physical and non-physical media.</li>
<li>In collaboration with the Head of Collection Services, consults with collection managers on the arrangement and description of born-digital archives including the creation of descriptive inventories and metadata.</li>
<li>Advises on record conversion, including recommendations for file formats, file naming and storage, and digitization requirements among other best practices.</li>
<li>Works to manage and reduce digital processing backlog.</li>
<li>May hire, train, and/or supervise regular staff and/or OPS and student staff.</li>
</ul>
<p><b>Digital Archives Management</b></p>
<ul>
<li>Manages specialized hardware and software on SASC&rsquo;s digital processing workstations that transfer content from various physical storage media to the digital processing backlog.</li>
<li>Creates and/or updates policies and procedures for born-digital transfer, processing, preservation, format migrations, and access, including the use and management of ArchivesSpace, BitCurator, and University of Florida Digital Collections (UFDC).</li>
<li>Works with UF Library Technology Services (LTS) to maintain and upgrade software and hardware.</li>
<li>Works with SASC colleagues to use archival theory and computational thinking to brainstorm and experiment with creative approaches to appraising, managing, and preserving born-digital archives, particularly at scale.</li>
</ul>
<p><b>Social Media and Web Archiving</b></p>
<ul>
<li>Collaborates with the Head of Collection Services and collection managers on setting vision and direction for accessing SASC web archives.</li>
<li>Builds upon current policies and procedures for web archiving, preservation, and access, including the use and management of Archive-It.</li>
<li>Creates procedures for capturing and maintaining archives of social media accounts, including but not limited to those from X (Twitter) and YouTube.</li>
</ul><b>Other Duties as Assigned</b>
<ul><li>Participates in special projects and performs other duties as assigned.</li>
<li>Serves on relevant departmental and library committees or working groups and undertakes professional development appropriate for position.</li></ul></div><br>
<p></p>
</div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>$55,000 salary</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS:</b></div>
<div>
<p>High School diploma or equivalent and seven years of library, or relevant experience; or an Associate&rsquo;s degree and five years of relevant experience; or a Bachelor&rsquo;s degree and three years of relevant experience; or a Master&rsquo;s degree and one year of relevant experience; or any equivalent combination of experience, training and/or education.</p>
<p>
Valid driver's license.</p></div><br>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div><ul><li>ALA-accredited Master&rsquo;s degree in library, information, and/or archival science.</li>
<li>Knowledge of the archival functions of appraisal, arrangement and description, and the additional procedures that ensure the authenticity, integrity, and security of born-digital content.</li>
<li>Experience implementing digital tools, methods, and approaches used in digital preservation and curation.</li>
<li>Experience with relevant software, such as BitCurator, Archive-It, Archivematica, ArchivesSpace, ContentDM, Rosetta, or Preservica.</li>
<li>Knowledge of preservation metadata schemes such as EAD, DACS, Dublin Core, PREMIS and METS, as well as models like the DCC Curation Lifecycle Model, and OAIS.</li>
<li>Experience with command-line interfaces, scripting languages, relational databases, and web applications, including their APIs.</li>
<li>Experience in an archival repository at an academic institution.</li>
<li>Ability to train and supervise student employees.</li>
<li>Demonstrated ability to communicate effectively with a variety of stakeholders both internal and external to SASC.</li>
<li>Demonstrated ability to work independently on multiple projects and priorities.</li>
<li>Demonstrated ability, willingness, and desire to learn new things and take initiative in a rapidly changing academic and technological environment. Familiarity with systems and methodologies for born-digital transfer and digital processing.</li>
<li>Familiarity with web archiving applications and methodologies for the acquisition of web content, including social media.</li>
</ul>
</div></div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p><b>Application Process</b></p>
<p>
To apply, submit</p>
<ul>
<li>a cover letter detailing your interest in, and qualifications for this position</li>
<li>your current resume or CV</li>
<li>a list of three references including their contact information (telephone number and email address)</li>
</ul>
<p>Apply by 11:55 pm (EST) on the application close date via the Jobs at UF online application system at Job Number 536665. Applications will be reviewed as received. If you have any questions or concerns about this process, please contact Tina Marie Litchfield, George A. Smathers Libraries Human Resources Office, at tlitchfield@uflib.ufl.edu.</p>
<p>
If an accommodation due to a hearing or speech disability is needed to apply for this position, please call 352-392-2477 University of Florida Human Resources or the Florida Relay System at 800-955-8771 (TDD).</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p>
<p>
This is a time-limited position.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>No</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>18 Mar 2026</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>02 Apr 2026</div></div>
Eastern Daylight Time</div></div><p></p>

Digital Processing Archivist - Library Associate 2

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