bilingual paralegal / legal assistant problem solver

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administrative assistant Jobs in Los Angeles

administrative assistant

administrative assistant & receptionist Jobs in Los Angeles

administrative assistant & receptionist

bilingual paralegal / legal assistant problem solver Jobs in Los Angeles

legal assistant

Consumer Action Law Group

<p><i>Our Law Firm is hiring a </i><i><b>Paralegal / Legal Assistant Problem Solver</b></i> <i>in Eagle Rock. Below is more information about the requirements, qualifications and job descriptions associated with the </i>position<i>.</i></p><p><i><b>Are you passionate about helping people?</b></i></p><p><i>Can you imagine going to work every day knowing that you're making a positive difference?</i><br/><i>We are looking for a </i><i><b>Problem Solver</b></i> <i>to help in our law firm.</i></p><p><i>When our clients call us for help, they're often going through an emotionally difficult period. Our Paralegals / Legal Assistants provide our clients the ultimate client experience. This position requires the right combination of writing and telephone skills, empathy, and ability to investigate to the root of their legal issues.</i></p><p><i>If that's you, you'll play an integral role in creating memorable client experiences. This important position involves talking to clients, writing letters, asking questions, and relaying messages from our lawyers related to client issues. Our legal assistant always strives for better communication with our clients and wants to advocate for people who need legal help.</i></p><p><i>Additionally, if you have experience working in a law firm, and are looking for that next step in your career, this position is perfect for you!</i></p><p><i>Other requirements include the following:</i></p><ul><li><i>Conveys confidence on the phone</i> <i>and likes talking to people</i></li><li><i>Shows empathy to clients and puts them at ease during their difficult time</i></li><li><i>Treats a call at 4:30 on Friday with the same care and compassion as one on Monday morning</i></li><li><i>Demonstrates exceptional communication skills</i></li><li><i>Works well in various computer programs [Word, Chats, Email, various software]</i></li><li><i>Strong multitasking skills</i> <i>[able to focus with many distractions throughout the day]</i></li><li><i>Fluent Bilingual spoken and written English and Spanish is needed for this position</i></li><li>Excellent attention to detail, and excellent writing and proofreading skills</li><li>Naturally curious, intelligent, and able to solve problems [able to give examples of past performance]</li><li><i>Legal experience is a plus</i></li></ul><p>Please note:</p><p>&middot; This is a full-time position, 30+ hours per week, 9:00 a.m. to 5:00 p.m., Monday through Friday.</p><p>&middot; Starting Compensation $21.00/hour</p><p>&middot; Benefits: Medical, Dental, Life insurance, Paid Vacation and Sick leave</p><p>&middot; Interviews for position are being scheduled in person in our Eagle Rock office [near DTLA]</p><p><i>If you have what it takes to be our next </i><i><b>Paralegal / Legal AssistantProblem Solver</b></i><i>? We provide training, and for the right person, this will be a highly rewarding position. If this sounds like a good fit for you, you will need to complete a two-step process in order to be considered. If both steps are not completed, you will not get a response from our hiring team.</i></p><p>Email a cover letter and resume with subject line: &ldquo;I am a <i><b>Problem Solver</b></i>&rdquo;</p><p>Job Type: Full-time</p><p>Pay: $21.00 - $28.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Los Angeles, CA 90065</p>

Bilingual Paralegal / Legal Assistant Problem Solver

Shook, Hardy & Bacon LLP

Provides administrative, organizational and technical support including but not limited to entering time into the firm's timekeeping system, phone reception; providing information to callers; arranging travel and catering accommodations; scheduling meetings and conference room set ups; e-scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance.
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Depending on the specific assignment, may prepare and/or review for accuracy patent and trademark applications, reports, documentation, general and/or legal correspondence and papers of a legal nature such as, complaints, brief, motions, interrogatories, contracts, agreements, statements, subpoenas, wills, trusts, summonses.
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May assist attorneys, paralegals and analysts with the preparation and filing of US Federal/District Court documents or US patent correspondence, transmittal documents, and formal documents.
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Projects an image that reflects the professional nature of work done by the firm.
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Interacts with clients in a way that supports great client service and relationships.
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Accurately drafts and/or writes routine reports and correspondence.
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May manage timekeeper calendar (Outlook) and assist in meeting deadlines which may include deadlines associated with US Court or patent applications, prosecutions, litigation and/or other events as directed.
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May provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers and other external devices with remote guidance from IT specialist.
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Prioritizes workload in an efficient and effective manner.
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Participates in on-going training sessions to enhance his/her technical skills.
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Stays informed of all firm policies and standardized procedures and applications.
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Assists Legal Support Assistant Trainees by providing training, mentoring, and quality assurance.
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<b>Requirements:</b> High School diploma or GED and three years related experience, OR equivalent combination of education and/or experience. Bachelor's degree, ALS, PLS, CAP, or Paralegal certificate preferred. Other Skills: Must have basic legal terminology and an awareness of court filing requirements. Must be able to use legal citations and apply to firm documents. Working knowledge of time entry software, Microsoft Word (styles & tables), Excel, PowerPoint and Outlook. Skilled in the use of a redlining tool. Working knowledge of basic office functions. Ability to type 50 WPM. Ability to anticipate, identify, and proactively implement actions that allow timekeepers to be efficient and effective in serving client needs. Shares knowledge and mentors others on technology applications and firm/division processes.

Legal Administrative Assistant

Law Offices of Ilan N. Rosen Janfaza, A.P.C.

<p><b>About Us</b><br/>We are a fast-paced plaintiff personal injury law firm dedicated to providing exceptional representation and compassionate client service. We are looking for a detail-oriented Discovery Assistant to support our litigation team with written discovery, document management, and case preparation.</p><p><b>Position Overview</b><br/>The Discovery Assistant will work closely with attorneys and paralegals to prepare, manage, and track written discovery throughout the litigation process. The ideal candidate has prior law firm experience and is highly organized, deadline-driven, and comfortable managing a high-volume caseload.</p><p><b>Responsibilities</b></p><ul><li>Draft, format, and finalize written discovery (interrogatories, requests for production, requests for admission)</li><li>Prepare discovery responses and coordinate verifications</li><li>Calendar and track discovery deadlines and follow-ups</li><li>Review and organize incoming discovery responses and document productions</li><li>Assist with meet-and-confer correspondence and discovery motions</li><li>Maintain case files and document management systems</li><li>Coordinate with clients to gather information and documents</li><li>Assist attorneys and paralegals with litigation tasks as needed</li></ul><p><b>Qualifications</b></p><ul><li>Prior experience in a law firm (personal injury preferred)</li><li>Experience with written discovery strongly preferred</li><li>Strong attention to detail and proofreading skills</li><li>Excellent organization and time-management skills</li><li>Ability to manage multiple deadlines in a fast-paced environment</li><li>Strong written and verbal communication skills</li><li>Proficiency in Microsoft Office and case management software</li><li>Familiarity with California litigation procedures is a plus</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $26.00 per hour</p><p>Experience:</p><ul><li>Microsoft Office: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Discovery Assistant (Personal Injury Law Firm)

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
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 Our team of Department Assistants (DAs) are full-time Netflix employees who are qualified to provide rotational coverage support for all Assistants within our Corporate Functions (Finance and operations, Legal, Marketing, Product and technology, and Talent) and serve as an internal talent pipeline. The DAs' purpose is to quickly and efficiently provide quality administrative support for each respective desk they are assigned to, enabling business leaders to continue doing their best work.
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  Benefits
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 </strong>
 DAs will begin their journey at Netflix by going through our two-week in-house onboarding program. Our training program consists of curated classes that will equip DAs with the necessary skills to thrive at Netflix. Further, being a Department Assistant at Netflix offers several compelling benefits:
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   Dynamic Work Environment: Netflix is known for its fast-paced and innovative culture, providing a vibrant atmosphere for personal and professional growth
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   Exposure to Industry Leaders: You'll work alongside experienced professionals, gaining insights into the entertainment and tech industries
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   Skill Development: The role hones valuable skills like project management, communication, and problem-solving, which are applicable across various careers
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   Networking Opportunities: You'll connect with colleagues across departments, building a strong professional network within the organization
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   Supportive Environment: Netflix emphasizes a culture of feedback and growth, allowing you to learn from your experiences and receive guidance
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   Diversity and Inclusion: The company values diverse perspectives, making it an inclusive place to work
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  Specific Responsibilities
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   Calendar Management: Maintain and manage the Executives&rsquo; complex calendar, ensuring seamless scheduling and coordination of meetings, appointments, and events both internally and externally across multiple time zones.
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   Travel Coordination: Handle extensive travel arrangements, ensuring all travel logistics are executed flawlessly. Must be proactive in confirming itineraries and coordinating necessary travel documents.
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   Expense Management: Ensure timely and accurate submission of expenses, maintaining meticulous records for financial tracking.
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   Relationship Building: Foster strong relationships with internal and external stakeholders, acting as a liaison to facilitate communication and collaboration.
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   Event Planning: Organize and execute off-site meetings and events with precision, ensuring all logistical details are covered.
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   Problem Solving: Proactively anticipate needs and solve problems before they arise, demonstrating strong decision-making skills and resourcefulness.
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  Qualifications
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   3+ Years as an administrative assistant is strongly preferred; 2-year minimum is required
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   Experience managing multiple executive calendars preferred
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   Team player who operates in a fast-paced and team-oriented setting
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   Possessing drive and ambition, along with a natural sense of curiosity
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   Ability to handle sensitive information, maintaining confidentiality and integrity at all times
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   Ability to be a self-starter and work autonomously
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   Ability to quickly prioritize and respond accordingly
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   Strong communication skills and the ability to multitask
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   Proficiency in Google Suite, Microsoft Word, and Excel is strongly preferred
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   Demonstrates genuine passion for the entertainment industry, staying current with trends, blockbusters, indie darlings, and emerging talents
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 Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $28.85 - $45.67.
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 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
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 Netflix is a unique culture and environment. Learn more here.
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 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
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 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>


Corporate Department Assistant

Jackson Lewis

<div><div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</div><div></div><div>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</div><div></div><div>
Jackson Lewis is seeking a <b>Legal Secretary</b> for the <b>Los Angeles, CA</b> office.</div><div>
In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks as necessary.</div><div></div><div><b>
Duties and Responsibilities:</b></div><ul><li>
Maintain electronic case files and update as needed following set protocols for search ease.</li><li>
Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters.</li><li>
Assist with preparation of administrative filings/exhibits in agency matters.</li><li>
Assist with preparation of exhibits for submission in a variety of matters.</li><li>
Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.</li><li>
Complete monthly expense reports for assigned attorneys.</li><li>
Assist attorneys with monthly client invoicing in conjunction with our billing department.</li><li>
Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm&rsquo;s travel agency.</li><li>
Prepare notebooks and proofreading of documents.</li><li>
Run conflict checks and open new client engagements in conjunction with our new business team.</li><li>
Continued knowledge and basic status of current cases and projects of assigned attorneys.</li><li>
Handle a wide variety of complex and confidential, time-sensitive material.</li><li>
Perform other administrative duties as assigned.</li></ul><div></div><div>
For California, the expected salary range for this position is between $40.00 and $50.00 per hour. The actual compensation will be determined based on experience and other factors permitted by law.</div><div></div><div><b>
Skills and Educational Requirements:</b></div><ul><li>
3 years minimum legal experience, preferably in employment law.</li><li>
Solid understanding of basic technical legal terminology.</li><li>
Solid experience working in ECF and Colorado state e-filing systems.</li><li>
Solid experience in working with document database system (Netdocs or similar).</li><li>
Proficiency in Windows environment including Word and Outlook.</li><li>
Familiarity with state and federal rules and procedures, general legal procedures.</li><li>
Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.</li><li>
Experience supporting 4 plus active attorneys at one time a strong plus.</li><li>
Experienced with trial preparation a plus.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.</li><li>
Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.</li><li>
Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.</li><li>
Reliable with punctuality and attendance.</li><li>
Associate Degree or 4-year college degree preferred, or relevant experience considered.</li></ul><div></div><div>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.</div></div>

Legal Secretary

T.H.E. Health & Wellness Centers

<p><b>POSITION SUMMARY:</b></p><p>Under the direction of the Medical unit Manager, the Medical Assistant offers assistance to the providers for necessary patient care services within the scope of the clinic.</p><p><b>Essential Responsibilities:</b></p><ul><li>Greets all patients in a professional and friendly manner.</li><li>Takes vital signs of patients: height, weight, blood pressure, indicates reason for visit, brief review of medical history and prepares patients for examination by provider.</li><li>Obtains records and performs indicated &ldquo;in-house&rdquo; lab tests, immunization, hem-occult and any other tests as ordered by a provider. Obtains results for providers when necessary.</li><li>Performs Rapid HIV testing.</li><li>Performs EKG&rsquo;s as ordered by a provider.</li><li>Completes necessary document accurately for all lab work.</li><li>Provides assistance to provider during physical examination and/or specialty procedures as needed.</li><li>Completes &amp; enters data into patient&rsquo;s records and submits all forms in a timely manner.</li><li>Maintains medical unit supplies in laboratory and exam rooms.</li><li>Attends and participates in meetings as required.</li><li>Other duties as assigned.</li></ul><p><b>Education and Qualifications</b></p><ul><li>High School Diploma or equivalent</li><li>Certification in Medical Assistant</li><li>Certification in CPR</li><li>Phlebotomy Certification a plus</li><li>Minimum one year of Medical Assistant experience</li><li>Ability to work with people of diverse cultural, educational, social, and economic backgrounds.</li><li>Ability to work independently and a self-starter with minimal supervision</li><li>Excellent oral and written communication skills</li><li>Excellent organizational skills</li><li>Computer proficiency</li><li>Experience utilizing an Electronic Medical Records (EMR) system is highly desirable</li><li>Bilingual in Spanish Required</li></ul><p>Job Type: Full-time</p><p>Pay: $21.00 - $24.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Medical Assistant - Bilingual

Weil, Gotshal & Manges LLP

<div><div><b>Weil</b> seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.</div><div></div><div><b>
Job Description</b></div>
The Sr. Paralegal will manage day-to-day case activity and attorney requests, provide support to attorneys for all phases of discovery, and assist with trial logistics. The role also includes supporting staffing requests, workload distribution, and development of training programs.<div><b>
Primary Responsibilities and/or Essential functions:</b></div><div></div><div><b>
Case Management</b></div><ul><li>
Provide support to attorneys and senior paralegals for all phases of discovery, including document productions, deposition preparation, and motions practice.</li><li>
Manage day-to-day case activity and attorney requests.</li><li>
Oversee document processes including document collection, production, and redactions.</li><li>
Conduct document review for responsiveness and privilege.</li><li>
Obtain and monitor dockets and distribute updates as needed.</li><li>
Support with expert and witness depositions, and expert reports.</li><li>
Maintain logs for document production, privilege documents, deposition transcripts and deposition exhibits.</li><li>
Obtain and monitor dockets and distribute updates as needed.</li><li>
Assist with custodian interviews, expert and witness depositions, and expert reports.</li><li>
Conduct due diligence and research.</li><li>
Assist with drafting and preparing legal documents for attorney review including the preparation of briefs and supporting documents.</li><li>
Perform fact checking, cite checking, Bluebooking and Shepardizing.</li><li>
Maintain database records such as, correspondence, record file, etc.</li><li>
Utilize AI-powered tools (including Harvey) to support discovery, document review, and drafting workflows, ensuring accuracy and efficiency.</li></ul><div></div><div><b>
Trials, Hearings, and Arbitrations</b></div><ul><li>
Assist with trial logistics: including hotel space, supplies, copiers/printers, transportation, coordinate with IS for network set-up and set-up of trial war room.</li><li>
Organize and prepare files, witness kits, presentation materials and demonstratives.</li><li>
Compile, organize and mark exhibits for trial.</li><li>
Take notes, track exhibit usage, track timing, prepare index of all trial exhibits introduced and interact professionally with witnesses.</li><li>
Properly and promptly dispose of documents for archives, record retention or destruction. Secure certificates of destruction.</li><li>
Assist with preparation of Record on Appeal when necessary.</li></ul><div></div><div><b>
Administrative</b></div><ul><li>
Support manager/coordinator with staffing requests, distribution of workload and development of training programs.</li><li>
Set team priorities for filings and briefs to maximize efficiency, meet deadlines and anticipate requirements.</li><li>
Work with attorney team to formulate and implement discovery plans and communicate conflicts; act as lead during complex discovery projects.</li><li>
Train and mentor junior paralegals.</li><li>
Participate in recruiting efforts in screening and interviewing candidates.</li><li>
Any additional responsibilities as required by management.</li></ul><div></div><div><b>
Knowledge, Skills &amp; Abilities:</b></div><ul><li>
5+ years of experience in large law firm setting.</li><li>
Exceptional organization skills and attention to detail.</li><li>
Proficiency with Word, Excel, Outlook, Adobe and Relativity.</li><li>
Demonstrate technical skills consistent with new and existing technology, including Adobe, SharePoint, Relativity, Opus2, Pacer Pro, Lexis and Westlaw.</li><li>
Proficiency in filing procedures, especially in Federal, State and Local Court and in utilizing systems such as PACER (aka NextGen) and ECF.</li><li>
Familiarity with AI-driven legal tools.</li><li>
Proficiency in Bluebook rules, Shepardizing and cite checking.</li><li>
Work efficiently with firm support services (i.e., Conference Center, Reprographics, LSS, Library, Trial Graphics, etc.).</li><li>
Comply with the Firm's outside vendor policies</li><li>
Proactive self-starter who understands the details within the larger context.</li><li>
Ability to juggle multiple assignments and prioritize accordingly.</li><li>
Outstanding written and oral communication skills and must be able to thrive in a fast-paced, deadline driven environment.</li><li>
Highly developed interpersonal skills with the ability to interact confidently and graciously with Associates, Partners, Paralegals and all staff members.</li></ul><div></div><div><b>
Education/Certifications:</b></div><ul><li>
Bachelor&rsquo;s degree from an accredited 4-year college or university with strong academic record.</li></ul><div></div><div>
Estimated hourly rate range is $68.68 - $82.41 ($125,000 - $150,000 annually). This position is overtime and bonus eligible. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.</div><div></div><div>
Weil, Gotshal &amp; Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal &amp; Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran&rsquo;s status, genetic information or any other legally protected status.</div></div><div></div>

Sr. Paralegal

Explore 151+ Legal assistant in Los Angeles this April. Find roles across top companies and apply now to boost your career.