legal assistant

Cala Sourcing Solutions LLC

<div><h3 class="jobSectionHeader">Job Title: Legal Assistant</h3>
Location: Phoenix AZ 
Schedule: Initially onsite; hybrid (1 day remote/week) after training 
Employment Type: Contract with potential for full-time conversion<h3 class="jobSectionHeader">
Overview</h3>
We are seeking a detail-oriented Legal Assistant to support daily administrative and legal operations. This role requires strong organizational skills, the ability to multitask across multiple systems, and comfort working in a fast-paced environment.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Provide administrative and clerical support to legal team</li><li>
Manage documents, files, and case-related information</li><li>
Assist with data entry, document preparation, and correspondence</li><li>
Coordinate across multiple platforms and systems efficiently</li><li>
Maintain accurate records and ensure confidentiality</li><li>
Support general office and legal administrative functions</li></ul><h3 class="jobSectionHeader">
Must-Have Qualifications</h3><ul><li>
Some legal education, coursework, or relevant legal experience preferred</li><li>
Strong computer skills (Google Suite and/or Microsoft Office)</li><li>
Ability to multitask and navigate multiple systems simultaneously</li><li>
High attention to detail and organizational skills</li><li>
Strong communication and time management abilities</li></ul><h3 class="jobSectionHeader">
Additional Details</h3><ul><li>
Interviews: Virtual</li><li>
Schedule: Fully onsite during training; hybrid (1 remote day/week) once trained</li><li>
Conversion: Opportunity to convert to full-time based on performance within the first 4&ndash;5 weeks</li></ul>
#Workwolf</div>

Legal Assistant

Piercey & Associates, Ltd.

Overview We are seeking a dedicated and detail-oriented Legal Assistant to join our dynamic legal team. The ideal candidate will play a crucial role in supporting attorneys with various tasks, ensuring the smooth operation of our legal practice.Duties:<ul><li>Perform clerical duties such as filing, scanning, and organizing documents.</li><li>Review, prioritize, and respond to emails.</li><li>Manage the calendar, including scheduling appointments.</li><li>Draft, review, and implement various legal, insurance, estate planning, and annuity documents.</li><li>Conduct legal research to support case preparation and strategy.</li><li>Transcribe legal documents and maintain accurate records.</li><li>Collaborate with team members to ensure deadlines are met and client needs are addressed.</li></ul>Estate Planning Support:<ul><li>Prepare materials and folders for client meetings.</li><li>Enter and organize client intake information.</li><li>Make client confirmation calls .</li><li>Assist with drafting engagement letters.</li></ul>Signings &amp; Follow-Up:<ul><li>Witness document signings when needed.</li><li>Prepare client binders and copies of documents.</li><li>Scan and store original signed documents</li></ul>Office Support:<ul><li>Prepare and update marketing folders.</li><li>Sort and distribute incoming mail.</li><li>File original legal documents in storage.</li></ul>Experience:<ul><li>Proven experience as a Legal Assistant or in a similar role is preferred.</li><li>A self-starter with the drive to seek out opportunities and take initiative.</li><li>Strong skills in legal research, writing, and transcribing documents.</li><li>Knowledge of Estate Planning law regulations is a plus.</li><li>Excellent organizational skills with attention to detail.</li><li>Ability to manage multiple tasks efficiently.</li></ul>If you are passionate about the legal field and possess the necessary skills, we encourage you to apply for this exciting opportunity to contribute to our team.Job Type: Full-timePay: $31,200.00 - $40,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Associate (Required)</li></ul>Ability to Commute:<ul><li>Barrington, IL 60010 (Required)</li></ul>Ability to Relocate:<ul><li>Barrington, IL 60010: Relocate before starting work (Required)</li></ul>Work Location: In person

Fugate Law Firm

Job Overview We are seeking a dynamic and detail-oriented Legal Assistant to join our vibrant legal team. In this role, you will be instrumental in supporting attorneys across a diverse range of practice areas, including bankruptcy, criminal law, and family law. Spanish speaking would be great but not required. Your energetic approach and proactive mindset will help streamline legal processes, manage case files efficiently, and ensure the highest standards of legal research and document management. This paid position offers an exciting opportunity to develop your legal expertise while contributing to impactful legal work.Responsibilities;<ul><li>Friendly, self-motivated individual with precision and attention to detail, looking for a satisfying career.</li><li>Support administrative functions such as filing, scheduling appointments, managing calendars, and handling phone inquiries with professionalism and excellent phone etiquette.</li><li>Assist in client interviews and maintain effective communication with clients to gather necessary information for case preparation.</li></ul>Requirements<ul><li>Paralegal experience or prior legal administrative experience demonstrating familiarity with law office procedures would be helpful but not required, we will train you.</li><li>Strong organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.</li><li>Excellent writing skills for drafting legal documents and correspondence; proofreading and transcription abilities are essential.</li><li>Ability to perform detailed document review and data entry accurately while maintaining confidentiality.</li><li>Effective communication skills coupled with professional phone etiquette for interacting with clients and team members. Join us to be part of a collaborative environment where your skills will make a meaningful difference! We are dedicated to fostering growth through ongoing training opportunities in legal research techniques and project management practices&mdash;empowering you to excel in your career while supporting our mission of delivering exceptional legal service.</li></ul>Job Type: Full-timePay: $20.00 - $22.00 per hourWork Location: In person

Legal assistant

Polk County

<div>JOB Under the direction of an attorney, performs specifically delegated substantive legal work for which a lawyer is responsible and would perform in the absence of the paralegal; applies knowledge of law and legal procedures in providing direct assistance to attorneys, clients, and the courts. EXAMPLE OF DUTIES
<ul><li>Receives and reviews referrals, determines the status and/or action required; initiates necessary legal documents and actions for timely filing of cases; monitors and tracks hearing dates to ensure compliance with deadlines.</li><li>
Assists attorneys in preparation of hearings and trials by maintaining reference files, conducting research, and collecting and analyzing evidence for hearings. Prepares exhibits for presentation at trail. Takes detailed notes and summarizes depositions, interrogatories, and testimony for case files; prepares trial books and witness and exhibit lists; maintains case calendar and schedules; prepares and reviews trial information, minutes, sentencing orders, case files, criminal histories, legal pleadings, and correspondence; investigates facts of cases and ensures all relevant information is considered by the attorney; interviews, locates, and take statements from witnesses, victims, defendants, and involved parties.</li><li>
Attends depositions, court hearings, arraignments, pre-trial conferences, and trials to assist attorneys; prepares and may serve subpoenas, warrants, and other court orders as directed by the attorney; assists in preparing legal arguments, drafts pleadings, motions, and other court orders to be filed with the court; obtains affidavits, drafts correspondence and may make sentencing recommendations.</li><li>
Develops, organizes, and maintains case and client information, coordinates case processes with justice system personnel or case related individuals, schedules and coordinates client appointments and hearings, and accurately records case information; maintains case files and electronic databases; reviews and analyzes files for completeness and enters and maintains data in computer case management tracking software system.</li><li>
May assist attorney in conducting legal research, using both conventional and computer-generated tools; researches public records, identifies appropriate laws, judicial decisions, legal articles, and other material relevant to assigned cases and analyzes, summarizes, and organizes the information, preparing written reports for use by the attorney.</li><li>
Orders, monitors, receives, and produces evidence under the direction of an attorney.</li><li>
Performs related duties as assigned.</li></ul>
SUPPLEMENTAL INFORMATION
<ul><li>Graduation from high school, and</li><li>
Successful completion of a two year paralegal training program, and</li><li>
One year of experience in paralegal, criminal justice, or related field, or</li><li>
Any equivalent combination of training and experience that will have provided the required knowledge, skills, and abilities.</li></ul> 
Special Requirements:<ul><li>
A criminal background check is required.</li><li>
A drug screen is required prior to final offer of employment.</li><li>
May be required to work weekends and/or holidays at the Polk County Jail.</li></ul><div></div><div> 
Polk County is committed to providing a work environment that is representative, at all levels, of the citizens we serve. Equal opportunities are available to all applicants and current employees regardless of race, color, national origin, religion, sex, sexual orientation, gender identity or expression, age, genetic information, military or veteran status, citizenship status, mental or physical disability, or any other applicable characteristics protected by law.</div></div>

LEGAL ASSISTANT

HR Law Firm

<div>The Vibe: Collaborative, supportive, and deeply dedicated to our clients.
At The HR Law Firm, we know that a truly great law practice isn&rsquo;t just built on sharp legal minds&mdash;it&rsquo;s anchored by the people who keep the ship running smoothly. We aren't just looking for someone to fill a seat; we are looking for a warm, grounded, and organized professional to become the heartbeat of our daily operations. 
If you are someone who brings a calm, mature presence to a bustling environment, prides yourself on impeccable work, would notice a needle in a haystack, and genuinely loves helping people, you&rsquo;ll fit right in. 
What You&rsquo;ll Do (Your Day-to-Day Impact):
You&rsquo;ll be the bridge between clients and our attorneys. Your mission is to keep our firm operating efficiently and our team beautifully aligned.<ul><li>
The Gatekeeper &amp; Guide: You&rsquo;ll be the welcoming voice on the phone and the thoughtful pen behind our emails, ensuring clients feel heard and valued.</li><li>
The Master Coordinator: Coordinate meetings, manage projects, and keep a watchful eye on calendars so our legal team never misses a beat (or a deadline).</li><li>
The Document Craftsman: Assists in preparing and proofing legal documents and contracts with a sharp eye for detail.</li><li>
The Problem Solver: Tackle projects and daily tasks with a proactive, &quot;I've got this&quot; attitude.</li></ul> 
Who You Are:<ul><li>
An Experienced Admin Assistant: You know the ropes of a professional office and understand how to navigate a fast-paced environment with grace.</li><li>
A Culture Fit: You value mutual respect, open communication, and a positive workplace culture. You take your work seriously, but don't take yourself too seriously.</li><li>
A Reliable Anchor: You possess the maturity to handle sensitive situations with discretion and a steady hand.</li><li>
Details Matter to You (LIKE A LOT): You consistently deliver high-quality work because you believe the little things make a big difference.</li></ul> 
FULL-TIME POSITION. MUST BE LOCATED IN PST OR MST TIMEZONE AND AVAILABILITY MUST BE BETWEEN 8 AM - 5 PM PST MONDAY THROUGH FRIDAY. IF INTERVIEWED, PLEASE BE SURE TO ASK US ABOUT OUR UNIQUE CLIENT POLICY THAT KEEPS OUR WORKPLACE A POSITIVE ONE! 
Compensation:
$20 - $28 per hour DOE 
Responsibilities:<ul><li>
Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines</li>
<li>Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly</li>
<li>Make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events</li>
<li>Use daily time records to properly process client billing with support from the accounting department</li>
<li>Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents a needed</li>
<li>Complete legal research as needed under the supervision of attorneys and paralegals</li>
</ul><ul><li>Utilize firm templates and a great deal of attention to detail to create custom policies and documents for our clients</li><li>
Proofread, cross-reference, combine, compare, and contrast policies, concepts, and documents to produce complete and custom documents for clients</li></ul> 

Qualifications:<ul><li>
Experience with legal software, litigation case management, and docketing programs</li>
<li>Proficient with MS Office products</li>
<li>Candidates should have strong organizational skills and communication skills</li>
<li>1-2 years of prior experience in a law firm environment as a secretary or administrative assistant
</li><li>Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times</li>
</ul><ul><li>High School diploma or equivalent required; an associate's degree or college degree preferred</li><li>
Prior experience working in a fast-paced business or estate planning office is strongly preferred</li></ul> 

About Company 
Why You&rsquo;ll Love It Here:
We believe in working hard for clients, but we also believe in taking care of our people. At The HR Law Firm, you&rsquo;ll find a supportive team that respects your expertise, values your work-life balance, and cheers for your success.
Who We Are:
Remote work is not a fad for us-it is by design, and our management style reflects that.
Our pillars and commitments to clients:
Confidence: We aim to give CA Business Owners confidence to run their businesses the way they want to and fuel the life they desire, with peace of mind that they are protected from hire to fire.
Encouragement: Our goal is that by walking alongside them, our advice will provide the support they need to flourish.
Hope: By having the unwavering support of our firm, our goal is that they will have hope for their futures, their families, and their businesses.
We offer paid time off, holiday office closures, summer Fridays, and a wonderful team environment! Plus more!</div>

Law Office of Amber B. Glasper

Hybrid Legal Assistant Position &ndash; Glasper &amp; AssociatesThe Law Office of Glasper &amp; Associates is seeking a detail-oriented and highly organized Legal Assistant to support our growing team based in Coral Gables, Florida. This role is best suited for someone who thrives in a fast-paced, high-volume environment and can manage competing priorities.Responsibilities:<ul><li>Prepare and file legal documents, correspondence, and reports</li><li>Maintain and organize digital and physical case files</li><li>Coordinate and schedule hearings, mediations, depositions, and appointments</li><li>Communicate with clients, courts, and legal professionals</li><li>Calendar and assist with court-imposed deadlines</li><li>Support attorneys with trial preparation and administrative tasks</li></ul>Qualifications:<ul><li>2+ years of legal assistant experience in family law</li><li>Proven ability to work efficiently in a fast-paced environment</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office, e-Filing, CourtMap, and Miami-Dade &amp; Broward court systems (Clio preferred)</li><li>Ability to handle confidential information with discretion</li><li>Bilingual: English and Spanish</li></ul>What We Offer:<ul><li>Salary: $50,000&ndash;$65,000 (based on experience)</li><li>Health insurance</li><li>Paid leave and sick time</li><li>Professional development opportunities</li><li>Supportive and collaborative work environment</li><li>Hybrid schedule (3 days in-office, 2 days remote)</li></ul>If you are reliable, detail-focused, and excel in a fast-paced setting, we encourage you to apply.Pay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Coral Gables, FL 33146

Legal Assistant/Paralegal

Valence Law Group

Legal Assistant / Transactional ParalegalValence LLP | Remote / San Francisco Bay Area RequiredAbout Valence LLPValence LLP is a boutique commercial real estate law firm focused on sophisticated real estate transactions. Our practice includes office, industrial, R&amp;D, life sciences, retail, and mixed-use leasing, acquisitions and dispositions, and other commercial real estate transactions. We are a collaborative, technology-forward firm with a distributed team and a strong emphasis on excellent work product, responsiveness, and practical client service.Position SummaryWe are seeking a Legal Assistant / Transactional Paralegal to support one or more senior attorneys in our commercial real estate practice. This full-time role is expected to involve roughly 60% administrative, executive assistant, and matter management support and 40% legal assistant/paralegal support.The ideal candidate is highly organized, detail-oriented, and proactive, with strong Microsoft Word skills (formatting, proofreading, redlining, document cleanup, styles, numbering, tables, headers/footers, cross-references) and the ability to learn new systems and terminology quickly. Prior transactional real estate experience is preferred, but not required. We are open to training a strong litigation paralegal, legal assistant, or legal secretary interested in transitioning into transactional work. Above all, we are looking for someone who works hard, takes pride in producing excellent work, and is eager to become an indispensable part of a high-performing team.ResponsibilitiesAdministrative &amp; Matter Management<ul><li>Manage attorney calendars and coordinate client meetings, deadlines, and follow-ups</li><li>Monitor attorney email, flag action items, and help keep matters moving</li><li>Maintain matter status and deadlines in project management software</li><li>Support client and matter onboarding/offboarding</li><li>Enter attorney time and assist with billing follow-up</li><li>Organize and manage documents in the Firm's document management system</li><li>Track deliverables, open issues, document versions, and client requests</li><li>Communicate professionally with clients, opposing counsel, brokers, and consultants</li></ul>Legal Assistant / Paralegal Support<ul><li>Proofread, format, edit, and assemble legal documents and correspondence</li><li>Prepare first drafts of leases, lease amendments, and miscellaneous leasing documents (including consents to assignment/sublease/change in control and broker listing and commission agreements) incorporating LOI terms</li><li>Prepare and revise redlines, exhibits, signature packets, and closing sets, including closing checklists and closing binders</li><li>Review documents for blanks, missing information, or missing exhibits</li><li>Assist with basic due diligence, checklists, abstracts, and transaction tracking</li></ul>Qualifications<ul><li>Bachelor's degree required</li><li>At least 3 years of experience as an executive assistant, legal assistant, legal secretary, or paralegal preferred</li><li>Prior law firm, in-house legal, real estate, or professional services experience preferred</li><li>Advanced Microsoft Word skills and strong proofreading/attention to detail</li><li>Strong organizational skills and ability to manage multiple deadlines</li><li>Excellent written and verbal communication</li><li>Experience with Adobe Acrobat; comfort learning new software systems</li><li>Ability to work independently, anticipate needs, and exercise sound judgment while maintaining confidentiality</li><li>Experience with project management software, document management systems, billing software, or commercial real estate transactions is a plus</li></ul>TechnologyOur team uses modern systems, including document management, project management, billing, communication, and AI-assisted tools. The right candidate must be comfortable learning new platforms and keeping information organized across systems.Work EnvironmentThis is a remote position, and candidates must have a quiet, dedicated workspace at home. Regular availability during Pacific Time business hours is required. Candidates must also be able to travel to one of the Firm's offices in San Francisco, Lafayette, or Petaluma 1-2 times per month, as well as visit the UPS Store on occasion, so candidates must be located in the San Francisco Bay AreaBenefits<ul><li>QSERA Health Care reimbursement</li><li>Paid time off</li><li>Long Term Disability and Life Insurance coverage, provided by the Firm at no additional cost to the employee</li></ul>Salary$70,000-$90,000 per year, based on skills and experience.How to ApplyPlease submit a resume and a brief cover letter describing your relevant experience and interest in the role. No direct calls, please.Pay: $70,000.00 - $90,000.00 per monthApplication Question(s):<ul><li>Please confirm you live in the Bay Area and are willing to travel to a local office 1-2 times a month.</li></ul>Work Location: Remote

Legal Assistant/Transactional Paralegal

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