legal billing coordinator

McGuireWoods LLP

<div>Overview:
<div>
McGuireWoods LLP is searching for a Billing Specialist to join our team. The Billing Specialist is responsible for managing client bills, including working with attorneys on production of the bills through conventional and electronic billing submission to clients. This position offers a great opportunity for an experienced billing professional to interact with McGuireWoods attorneys, staff and clients.</div><div></div><div><br>
McGuireWoods, one of the world&rsquo;s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</div>
Responsibilities:
<ul><li>Liaise with clients, attorneys and staff to generate, distribute, edit, finalize and submit legal bills via various methods.</li><li>
Resolve billing-related issues from internal and external clients.</li><li>
Coordinate with accounting department to address questions/problems related to the billing process.</li><li>
Prepare reports and materials necessary to track billings and on items to be billed.</li></ul>
Qualifications:
<ul><li>Previous law firm billing experience is required.</li><li>
Legal secretarial and billing experience is highly preferred.</li><li>
Electronic billing experience highly preferred.</li><li>
Elite (3E) experience preferred.</li><li>
Strong Microsoft Office including Excel and Outlook experience.</li><li>
Strong communication skills including the ability to interact with all levels of staff and attorneys.</li><li>
Must be customer service oriented with strong problem solving skills.</li><li>
Must be detailed oriented with strong planning and organizational skills.</li><li>
Ability to work under pressure and handle multiple tasks simultaneously.</li><li>
Ability to work overtime as required.</li><li>
Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.</li></ul><div><b>
Have more questions? Connect with a </b><b>recruiter</b><b> directly.</b>E1</div><div>
#LI-MM1</div></div>

Legal Billing Specialist

World Business Lenders, LLC

<div><p><b>About World Business Lenders </b>(www.wbl.com)</p><p>
World Business Lenders (WBL) provides short-term, real estate&ndash;collateralized commercial loans to small and medium-sized businesses across the United States that do not have access to traditional financing. The company also services its own loan portfolio and those of third parties, with a focus on managing non-performing loan pools and REO.</p><ul><li>
WBL is a U.S.-based company with a fully remote workforce.
</li><li>Working hours are 9:00am&ndash;6:00pm Eastern Time, Monday through Friday.</li><li>
The role requires strong spoken and written English.
</li><li><ul><li>All resumes must be submitted in English.</li></ul></li></ul><br>
<b>
Overview</b><ul><li>
Establish reliable tracking of all Asset Resolution invoices; improve organization and follow-up on current invoices so eligible discounts are not missed; support timely movement of invoices through review, correction, and payment readiness; provide strong operational support for aged invoice matters handled by Cristina; improve visibility into invoice status, blockers, and upcoming payment items; and help create a more consistent, disciplined legal billing workflow between Legal Operations, Finance, and outside counsel.</li></ul><p></p><b>
Job Duties and Responsibilities</b><ul><li>
Manage legal billing workflow for Asset Resolution matters
</li><li>Track invoice status, rejections, corrections, and payment readiness</li><li>
Coordinate with outside counsel, Legal, Finance, and AP
</li><li>Support timely processing of current invoices within discount periods</li><li>
Assist Corporate VP with aged invoice negotiation support and follow-up</li><li>
Maintain accurate reporting, records, and billing trackers.</li></ul><br>
<b>
Requirements</b><p></p><p><b><br>
Main Requirements:</b></p><br>
<ul><li>
Education: Business Administration, Finance, Accounting, Operations, or a related field.</li><li>
Not less than 5 years of experience</li><li>
Experience managing invoice or billing workflows in a structured, high-volume environment
</li><li>Hands-on experience tracking, processing, and resolving invoices (including rejections and corrections)
</li><li>Comfortable coordinating across multiple stakeholders (Legal, Finance, AP, and external counsel/vendors)
</li><li>Strong ability to ensure invoices move through payment cycles on time, including discount deadlines
</li><li>Experience maintaining accurate trackers, records, and status reporting for financial or operational workflows
</li><li>Strong Excel skills and familiarity with workflow tools (e.g., Monday.com or similar systems)
</li><li>Highly organized with strong follow-through on tasks and escalations
</li><li>Able to work in deadline-driven, process-heavy environments with repetitive but detail-critical work
</li><li>Strong communication skills for ongoing follow-ups and coordination across teams</li></ul><p></p><p><b>
Preferred Background / Industry Experience</b></p><ul><li>
Experience in legal billing, legal operations, or law firm billing in a financial services.
</li><li>Candidates coming from law firms, in-house legal departments, vendor management teams, or finance-adjacent operational roles with substantial exposure to outside counsel billing and invoice workflow management will be viewed favorably.
</li><li>Experience handling high-volume invoice tracking, rejected invoice resolution, payment-cycle coordination, discount-period monitoring, and support for aged invoice reconciliation is strongly preferred.</li></ul><p></p><p><b>
Specific Technical Skills Needed</b></p><ul><li>
Strong proficiency in Excel and Monday.com; experience with invoice tracking, billing reports, document management, and workflow systems; ability to maintain accurate records, monitor discount and payment deadlines, and support billing coordination across Legal, Finance, and AP.</li></ul><p></p><p><b>
Specific Soft Skills Needed</b></p><ul><li>
Strong communication</li><li>
Multitasking and Organization</li><li>
Attention to detail and follow-through</li><li>
Professionalism and cross-functional collaboration</li><li>
Time management, and problem-solving.</li></ul><br>
<b>
Benefits</b><br>
<p></p><ul><li>
Enjoy Paid Time Off (PTO) to recharge</li><li>
Salary paid in USD</li><li>
Work comfortably 100% from home</li></ul></div>

Legal Billing & Operations Analyst - Asset Resolution (Türkiye)

Captain Jay's

<div><div>We are looking for a <b>detail-oriented, proactive, and reliable professional</b> to manage billing, investigate discrepancies, and coordinate directly with vendors.<br>
</div><div>
This is <b>NOT a basic data entry role</b>. This position requires someone who can <b>think, question, follow up, and take ownership of financial tasks from start to finish</b>.<br>
</div><div><b>
ROLE OVERVIEW:</b></div><div>
You will be responsible for reviewing invoices, identifying discrepancies, communicating with vendors, and ensuring all financial records are accurate before being entered into the system.<br>
</div><div>
You will work closely with leadership and play a key role in maintaining financial accuracy across multiple business locations.<br>
</div><div><b>
KEY RESPONSIBILITIES:</b></div><ul><li>
Review incoming invoices for accuracy before entry.</li><li>
Identify discrepancies, unusual charges, or billing inconsistencies.</li><li>
Contact vendors to investigate and resolve billing issues.</li><li>
Enter verified and approved bills into QuickBooks.</li><li>
Track open issues and follow up until fully resolved.</li><li>
 Maintain organized records of invoices, approvals, and communications.</li><li>
Flag anything unusual or outside expected ranges for review.</li><li>
Ensure all tasks are completed with full follow-through.</li><li>
Assist with reporting and financial tracking when needed.</li></ul><div></div><div><b><br>
WHAT WE ARE LOOKING FOR:</b></div><ul><li>
Strong attention to detail and accuracy.</li><li>
Comfortable making calls and speaking with vendors professionally.</li><li>
Ability to identify problems and ask the right questions.</li><li>
Experience with bookkeeping or accounting systems (QuickBooks preferred).</li><li>
Highly organized and able to manage multiple tasks at once.</li><li>
Self-starter who does not wait to be told what to do next.</li><li>
Strong follow-up and accountability mindset.</li></ul><div></div><div><b><br>
IMPORTANT:</b></div><div>
This role requires someone who:</div><ul><li>
 Takes ownership of their work.</li><li>
 Follows through without reminders.</li><li>
 Is comfortable questioning incorrect invoices.</li><li>
 Can operate in a fast-paced environment.</li></ul><div>
If you are only comfortable doing basic data entry or need constant direction, this role is not a fit.<br>
</div><div><b>
COMPENSATION:</b></div><ul><li>
Competitive based on experience.</li><li>
Higher compensation will be offered to candidates who demonstrate strong problem-solving and communication skills.</li></ul><div></div><div><b><br>
HOW TO APPLY:</b></div><div>
Send an email to <b>angela@recruitingremote.com</b> with:</div><ul><li>
 A short paragraph explaining why you are a strong fit.</li><li>
 Your most recent resume.</li><li>
 Screenshot of your internet speed test.</li><li>
 Clear photo of your workspace.</li></ul><div><br>
<b>
SUBJECT LINE FORMAT (REQUIRED)</b><br>
</div><div><b>
&ndash; Billing &amp; Audit Coordinator Application</b><br>
</div><div><b>
Example:</b><br>
Ahmed Khan &ndash; Billing &amp; Audit Coordinator Application.<br>
</div><div>
Applications that do not follow instructions will not be considered.<br>
</div><div>
We are looking for someone who can <b>own this function, think independently, and ensure nothing slips through the cracks</b>.</div><br>
<b>
About Captain Jay's Fish &amp; Chicken:</b><p><br>
Captain Jay&rsquo;s was founded in 2003 by a man with a vision. Captain Jay&rsquo;s is not a fast-food chain, it is a one stop shop where you can swing by and buy dinner for your family and pick up a gallon of milk or carton of eggs. It&rsquo;s perfect and convenient for you! Captain Jay&rsquo;s is based on the American concepts of the pursuit of happiness, hard work and integrity. Bringing together the delicious southern Cajun recipes, the crisp west coast&rsquo;s freshness and quality, the swift east coast&rsquo;s speed and efficiency, and the pure mid-west&rsquo;s heart and amicability is what distinguishes Captain Jay&rsquo;s from any other establishment. Captain Jay&rsquo;s began in Detroit, Michigan and has quickly gained recognition and popularity for the its Cajun chicken recipe, zesty fries, fresh seafood and shrimp in addition to their home-styled sides like Mac &amp; Cheese, and fried okra. Over the last decade, Captain Jay&rsquo;s has expanded to include over twenty locations spread throughout Detroit, Grand Rapids and Indianapolis.</p></div>

Billing & Audit Coordinator

Ascentria Care Alliance

<div><p>Worcester, MA | Senior Care Finance<br>
<b>$37&ndash;$39 per hour</b> | Full Time</p>
<p><b>
Help Support the Systems Behind Exceptional Care</b></p>
<p>
At <b>Ascentria Care Alliance</b>, our mission is to empower people, strengthen communities, and provide compassionate care to those who need it most.</p>
<p>
Behind every resident receiving quality care is a team ensuring the financial and operational systems run smoothly. The <b>Central Billing Coordinator</b> plays a critical role in supporting the billing operations for <b>five Skilled Nursing Facilities</b>, helping ensure claims are processed accurately and facilities receive the financial support needed to continue delivering outstanding care.</p>
<p>
If you are detail-oriented, organized, and experienced in <b>Skilled Nursing billing</b>, this is an opportunity to join a collaborative, mission-driven team.</p>
<p><b>
What You'll Do</b></p>
<p>
In this role, you will help manage the billing process across multiple facilities, ensuring claims are submitted accurately and collections are followed through.</p>
<p>
Key responsibilities include:</p>
<ul>
<li>Processing billing for <b>five Skilled Nursing Facilities</b><br>
<ul><li>Verifying census and billing data within <b>PointClickCare (PCC)</b></li><li>Entering ancillary services and ensuring authorizations are complete</li><li>Preparing and submitting electronic claims for <b>Medicare, Medicaid, and Managed Care</b></li><li>Ensuring coinsurance claims are billed accurately</li><li>Managing collections and performing follow-up on outstanding balances</li><li>Posting cash payments and assisting with monthly billing cycles</li><li>Collaborating with facility administrators and business office liaisons</li><li>Participating in billing and collections meetings</li></ul></li>
</ul>
<p><b>What We're Looking For</b></p>
<p><b>
Required Experience</b></p>
<ul>
<li><b>3&ndash;5 years of Skilled Nursing Facility billing and collections experience</b><br>
<ul><li>Strong understanding of <b>Medicare, Medicaid, and Managed Care billing processes</b></li><li>Basic accounting skills</li><li>Ability to manage multiple systems and priorities simultaneously</li></ul></li>
</ul>
<p><b>Additional Strengths</b></p>
<ul>
<li>Highly organized and detail-oriented<br>
<ul><li>Strong communication and collaboration skills</li><li>Ability to problem solve and resolve billing issues proactively</li><li>Comfortable working in a fast-paced healthcare environment</li></ul></li>
</ul>
<p>Education:<br>
High School Diploma required; <b>Associate Degree or additional coursework preferred.</b></p>
<p><b>
Work Environment</b></p>
<ul>
<li>In-person position based in <b>Worcester, MA</b><br>
<ul><li>Fast-paced healthcare finance environment</li><li>Collaboration with multiple Skilled Nursing Facilities</li></ul></li>
</ul>
<p><b>Compensation</b></p>
<p>
 <b>$37&ndash;$39 per hour</b></p>
<p>
Competitive compensation aligned with the nonprofit healthcare market.</p>
<p><b>
Why Join Ascentria</b></p>
<p>
Ascentria Care Alliance is a <b>mission-driven nonprofit organization</b> committed to strengthening communities and supporting vulnerable populations. Our work is rooted in compassion, integrity, and service.</p>
<p>
Every role contributes to helping others live with dignity and support.</p>
<p><b>
Apply today and join a team that helps keep care moving forward.</b></p></div><p></p>

Central Billing Coordinator

Magna Legal Services

<p><b>About Us:</b></p><p>Magna Legal Services provides end-to-end legal support services to law firms, corporations, and governmental agencies throughout the nation. As an end-to-end service provider, we can provide strategic advantages to our clients by offering legal support services at every stage of their legal proceedings.</p><p><b>Job Description:</b></p><p>Job Title: Accounting Coordinator</p><p>Position Summary:</p><p>Magna Legal Services is seeking a dedicated Accounting Coordinator to join our team in Riverside, CA. In this role, you will be responsible for supporting our AR Clerk and AP Clerk in their daily tasks and responsibilities. Our ideal candidate is detail oriented, a self-starter, punctual and reliable, and can work in a fast-paced environment. This is an on-site position located at our office in Riverside, CA.</p><p><b>Key Responsibilities:</b></p><ul><li>Generating and reviewing 100-200 invoices per day.</li><li>Sort, alphabetize, and file check stubs &amp; invoices.</li><li>Prepare and send statements to clients.</li><li>Prepare and work within excel and LEDES files, for invoice submission to clients.</li><li>Track invoice submissions to online client portals and address any issues.</li><li>Support Billing Manager with any other tasks as needed</li></ul><p><b>Qualifications:</b></p><ul><li>High School Diploma required, Associate&rsquo;s Degree preferred.</li><li>3+ years of accounting experience.</li><li>Proficiency in Microsoft excel.</li><li>Ability to type 50-60 WPM.</li><li>The ability to multi-task and meet deadlines.</li></ul><p>Compensation: USD $20.00 - $21.00 per hour.</p><p>An employee&rsquo;s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of the total compensation package for employees.</p><p>Magna Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</p><p>This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</p><p>Job Type: Full-time</p><p>Pay: $20.00 - $21.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>Riverside, CA 92509 (Required)</li></ul><p>Work Location: In person</p>

Accounting Coordinator

MILBANK LLP

<div>Overview:
<div>
The Legal Team Assistant &amp; Secretarial Services Coordinator provides high-level legal administrative support to assigned attorneys while partnering with the HR Manager and Associate Director of Legal Administrative Support on the day-to-day operations, workflow, training, and coordination of the Secretarial Services department. This role requires strong judgment, initiative, collaboration, attention to detail, and the ability to balance attorney support with departmental leadership responsibilities.</div>
Responsibilities:
<div><b>
Legal Team Assistant Responsibilities</b></div><ul><li>
Provide proactive, high-quality legal administrative support to assigned attorneys and clients, ensuring requests are acknowledged, tracked, completed promptly, and routed appropriately while maintaining ownership through completion.</li><li>
Anticipate attorney and client needs, manage competing priorities, meet deadlines, and collaborate effectively with internal departments including Legal Assistants, Word Processing, Records, IT, Finance, Travel, Mailroom, and the Copy Center.</li><li>
Prepare, revise, proofread, and format legal documents, spreadsheets, presentations, pleadings, blacklines, tables of contents/authorities, pro bono audit responses, and filing materials; coordinate complex document production and notarization as needed.</li><li>
Conduct research using internal and external tools; retrieve legal documents, filings, and related information; provide database support, data entry, and updates to firm systems.</li><li>
Organize and maintain electronic and physical files in compliance with firm policies, including NetDocuments, records retention, client security protocols, and records management requirements.</li><li>
Support matter administration, including new business intake, engagement and outside counsel guideline updates, billing contact maintenance, and related compliance and marketing data.</li><li>
Validate and process vendor invoices, attorney expense reimbursements, and disbursement requests; coordinate with Accounts Payable and other departments as needed.</li><li>
Assist attorneys and the Billing Department with client billing, including pro formas, narrative edits, OCG compliance, time transfers, invoice tracking, collections support, and timely invoice distribution.</li><li>
Manage attorney calendars, contacts, meetings, conference rooms, travel arrangements, itineraries, and expense reports; coordinate court-related scheduling and client-facing logistics as needed.</li><li>
Provide general administrative support, including correspondence handling, mail coordination, phone coverage, visitor reception, and other duties as assigned.</li><li>
Demonstrate commitment to continuous learning, technology adoption, and professional development.</li></ul><div><b>
Secretarial Services Coordinator Responsibilities:</b></div><ul><li>
Partner with Manager to resolve work issues and employee conflicts.</li><li>
Partner with Manager to design and implement secretarial/attorney assignments and workflow.</li><li>
Interface and collaborate with other departments, managers, attorneys and LTAs.</li><li>
Assist with collecting feedback from attorneys on performance, including annual evaluation process.</li><li>
Assist with coordinating overflow work requests / arrange overtime coverage.</li><li>
Assist with screening and interviewing candidates; coordinate onboarding process.</li><li>
Provide guidance and mentoring to staff on policies and procedures.</li><li>
Manage tasks related to attorney/team rotations and assignment changes.</li><li>
Support manager with tracking employee attendance, vacation requests and sick days; approve time records in a timely manner.</li><li>
Arrange for and coordinate coverage during extended leaves.</li><li>
Validate, process, and track vendor invoicing.</li><li>
Assist in planning events for Secretarial Services department.</li><li>
Participate in new technology pilots and rollouts; test and troubleshoot new systems; identify issues and recommend solutions.</li><li>
Assess training needs and identify skills or knowledge gaps that need to be addressed.</li><li>
Partner with the Manager to design and develop training programs and materials for Legal Team Assistants.
</li><li>Conduct training for Legal Team Assistants on various workflows and technology tools. Gather feedback from trainees after each educational session.
</li><li>Assist in organizing and maintaining training resources; track training credits in LMS.</li><li>
Assist in development and management of LTA Professional Development Path in LMS.</li><li>
Provide back-up support to Manager during absences which includes recording scheduled/unscheduled absences; distributing schedules; sending out coverage e-mails for absentee secretaries to assigned attorneys/team members; approving PTO (barring any conflicts), etc.</li></ul>
Qualifications:
<ul><li>A High School degree required; a college degree preferred.</li><li>
5+ years&rsquo; administrative/clerical support experience.</li><li>
Administrative support experience in a professional services environment required.</li><li>
Experience working effectively in changing team environments and demonstrated ability to work collaboratively, including having shared responsibilities to achieve single objectives.</li><li>
Experience with effective workload balancing to accomplish multiple tasks, including working cross-functionally with other teams and/or resources.</li><li>
Strong client service orientation.</li><li>
Effective and proactive team player; strong inter-personal skills.</li><li>
Strong written and oral communication skills.</li><li>
Strong grammatical and proofreading skills.</li><li>
Strong attention to detail.</li><li>
Strong organizational skills and ability to prioritize.</li><li>
Ability to meet deadlines and work well under pressure.</li><li>
Ability to think critically and analytically; exhibit sound judgment.</li><li>
Ability to handle privileged, confidential and sensitive information in an appropriate, professional manner.</li><li>
Strong computer/general database skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.</li><li>
Strong internet research skills.</li><li>
Ability and willingness to learn new technology and software platforms.</li><li>
Flexible and available to work overtime as needed (includes evenings and weekends).</li><li>
Available to report to work on the regularly scheduled days and at the scheduled hour</li></ul><div>
The anticipated base salary range offered for this role will be between $80,000 to $100,000 and represents the firm&rsquo;s good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate&rsquo;s relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.</div></div>

Legal Team Assistant & Team Coordinator

Instapaise LLC

<p><b>Job Title:</b> Collection Coordinator<br/><b>Company:</b> Instapaise LLC<br/><b>Location:</b> Al Wakrah, Qatar</p><p><b>Job Summary</b></p><p>Instapaise LLC is seeking a detail-oriented and proactive Collection Coordinator to manage and oversee the company&rsquo;s receivables process. The role involves ensuring timely collection of outstanding payments, maintaining positive client relationships, and supporting the finance team in improving cash flow efficiency.</p><p><b>Key Responsibilities</b></p><ul><li>Monitor customer accounts to identify overdue payments and follow up accordingly</li><li>Contact clients via phone, email, and written correspondence to secure timely payments</li><li>Maintain accurate records of all collection activities and payment statuses</li><li>Coordinate with the finance team to reconcile accounts receivable discrepancies</li><li>Prepare regular aging reports and collection summaries for management review</li><li>Negotiate payment plans when necessary, ensuring compliance with company policies</li><li>Escalate high-risk accounts to management for further action</li><li>Ensure all collection activities comply with legal and company guidelines</li><li>Support invoicing and billing processes when required</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field</li><li>1&ndash;3 years of experience in collections, accounts receivable, or finance support roles</li><li>Strong communication and negotiation skills</li><li>Proficiency in MS Office, especially Excel</li><li>Ability to manage multiple accounts and prioritize tasks effectively</li><li>High attention to detail and strong organizational skills</li><li>Ability to work independently and as part of a team</li></ul><p><b>Preferred Skills</b></p><ul><li>Experience with accounting or ERP systems</li><li>Knowledge of basic credit control procedures</li><li>Familiarity with Qatar business environment is an advantage</li></ul><p><b>What We Offer</b></p><ul><li>Competitive salary package</li><li>Professional growth opportunities</li><li>Supportive and dynamic work environment</li></ul><p>الراتب المدفوع: QAR٠٫٠٠&nbsp;لكل عام</p><p>موقع العمل: بشكل شخصي</p>

Collection Coordinator

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