legal billing coordinator

OLAF Companies

Project Accounting &amp; Billing Coordinator (Entry-Level) &ndash; Client LiaisonOLAF Billing and Collections Princeton, NJ (Hybrid)OLAF Billing and Collections is seeking a detail-oriented Project Accounting &amp; Billing Coordinator to support our financial operations team. This entry-level role assists with billing coordination, invoice tracking, and collections workflows while maintaining accurate financial records.This position will also serve as an on-site liaison to one of OLAF&rsquo;s client organizations in the Princeton area, helping coordinate billing documentation, invoice approvals, and payment tracking between the client and OLAF&rsquo;s internal team.This role is ideal for candidates with 1&ndash;3 years of office, billing, accounting support, or administrative experience who are looking to build a career in financial operations or accounting support.The position requires strong attention to detail, organization, and the ability to work across internal teams and client contacts to ensure financial records remain accurate and billing workflows run smoothly.ResponsibilitiesBilling Coordination<ul><li>Assist with preparing, organizing, and tracking client invoices.</li><li>Maintain accurate billing records and supporting documentation.</li><li>Coordinate with internal departments to verify billing information and resolve discrepancies.</li><li>Receive, collect, and maintain vendor documentation and supporting backup required for invoice preparation and billing verification.</li><li>Support the billing process from invoice issuance through payment receipt.</li></ul>Cash Receipt Reconciliation<ul><li>Reconcile incoming cash receipts against approved invoices.</li><li>Review payment activity to ensure received amounts match invoiced amounts.</li><li>Identify discrepancies including partial payments, overpayments, or missing payments.</li><li>Investigate and document differences between invoices and payments received.</li><li>Assist in resolving discrepancies such as missing checks, delayed payments, or payments submitted for incorrect amounts.</li></ul>Client Liaison Responsibilities<ul><li>Serve as an on-site liaison to a key OLAF client in the Princeton area, supporting billing and financial coordination activities.</li><li>Communicate with client personnel regarding invoice approvals, documentation, and payment tracking.</li><li>Assist in gathering required billing backup and supporting documentation from client teams.</li><li>Coordinate with OLAF&rsquo;s internal operations and accounting teams to ensure accurate billing and reconciliation.</li></ul>Collections Support<ul><li>Assist with monitoring outstanding receivables and collections activity.</li><li>Maintain documentation related to collections communications and account status.</li><li>Support follow-up efforts related to overdue invoices and payment coordination.</li></ul>Financial Records Management<ul><li>Maintain organized and accurate financial records across internal systems.</li><li>Track invoice activity, payment status, and collections documentation.</li><li>Ensure financial records remain accurate, consistent, and properly maintained.</li></ul>Operational Coordination<ul><li>Work with internal teams to support billing cycles and financial workflows.</li><li>Escalate billing discrepancies or payment issues when necessary.</li><li>Assist with internal reporting and financial documentation.</li></ul>QualificationsRequired:<ul><li>High school diploma required</li><li>1&ndash;3 years of office, administrative, billing, or accounting support experience preferred</li><li>Strong attention to detail and ability to work with financial data</li><li>Strong organizational and time management skills</li><li>Ability to identify discrepancies and maintain accurate records</li><li>Proficiency with Microsoft Office, particularly Excel</li><li>Strong written and verbal communication skills</li></ul>Preferred:<ul><li>Accounts receivable or billing administration experience</li><li>Bookkeeping or financial operations support</li><li>Professional services, financial services, or legal industry experience</li></ul>Job DetailsLocation: Princeton, NJ (Hybrid &ndash; includes on-site client interaction) Schedule: Full-Time Salary: $52,000 &ndash; $65,000 per yearPay: $52,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li><li>Work from home</li></ul>Experience:<ul><li>Legal Billing: 3 years (Preferred)</li><li>Accounting: 3 years (Preferred)</li><li>Accounts receivable: 3 years (Preferred)</li><li>Foreclosure Billing: 3 years (Required)</li></ul>Ability to Commute:<ul><li>Princeton, NJ 08540 (Required)</li></ul>Work Location: Hybrid remote in Princeton, NJ 08540

Project Accounting & Legal Billing Coordinator

Kastner Westman & Wilkins, LLC

Kastner Westman &amp; Wilkins, LLC is a boutique law firm in Fairlawn, OH; with an additional office coming soon to Cleveland, OH. K|W|W&rsquo;s practice is limited to the representation of employers in all aspects of labor and employment law.K|W|W is seeking a Billing Clerk in our Fairlawn, OH office. This position will be a part-time role, with days and hours flexible for the right candidate. However, the approximate total hours per week is expected to be between 20-25 hours.The selected candidate will be the bridge between the legal work being done by our Attorneys for our corporate clients and the actual revenue. K|W|W often handle complex litigation, insurance, and ongoing advisory work for HR departments, the billing must be precise, compliant with all guidelines, and delivered with a professional touch.The successful candidate will be highly organized, reliable, and detail-oriented. The position involves regular interaction with K|W|W&rsquo;s attorneys and staff, clients, and other third parties. The ability to communicate effectively with all constituencies, to exercise sound judgment, and to maintain a high level of confidence and service are required.This position requires a high level of collaboration and motivation, strong time management skills, and the ability to effectively manage multiple priorities. The qualified candidate will be well organized, flexible, have good interpersonal skills and enjoy the opportunities of supporting the attorneys while working collaboratively within an administrative team environment.Some of the Required Duties Include: - Billing Cycle: Generate, distribute, and track monthly &quot;pre-bills&quot; (proformas) for attorney review. Execute all edits, write-offs, and transfers with precision and detail. - E-Billing: Submit invoices through various third-party vendor and client billing portals. Resolve &quot;rejections&quot; immediately. - A/R &amp; Collections: Monitor Accounts Receivable aging reports. Subtly and professionally follow up with clients or third-party vendors on overdue invoices. - Reporting: Provide management with various ad-hoc requested reports.Some of the Necessary Skills Include: - Demonstrated ability to communicate clearly and effectively - Clio software knowledge is a plus - Technical proficiency at the advanced level in Microsoft Office and Adobe - Top-notch accuracy, spelling, grammar, and proofreading skills are necessary - Experience navigating the nuances of LEDES files and electronic billing portals would be beneficial.Why Join K|W|W? - We adhere to the same &ldquo;best practices&rdquo; that we advise our employer clients to follow - Competitive compensation - Excellent 401(k) plan with employer match - Paid Time Off - On-site stocked kitchenCommitted to Equal Employment Opportunity, Diversity, Equity, and Inclusion.Pay: From $17.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid sick time</li><li>Paid time off</li></ul>Application Question(s):<ul><li>What is your expected $/hr wage requirement?</li><li>What is your ideal number of days worked per week? Any specific days of the week you would prefer or not be available?</li><li>What is your ideal number of hours worked per week?</li></ul>Work Location: In person

Billing Clerk

Exceptional Parents Unlimited, Inc.

<div>Description:

 Why Work for Exceptional Parents Unlimited (EPU)?
At EPU, you don&rsquo;t just come to work&mdash;you become part of a legacy of hope, resilience, and transformation. Since 1976, EPU has grown from a small hospital support group into a powerful, community-driven organization built on one core belief: families thrive when they are supported, understood, and empowered.
From the early days sitting beside parents in moments of crisis to today&rsquo;s expansive network of early intervention and family support programs, EPU has remained steadfast in its mission: to guide and strengthen families and children with unique needs through early intervention and supportive services that cultivate hope and resilience.
EPU is a place where your work has immediate, life-changing impact. Here, you join a team that:<ul><li>
Engages directly with families during some of the most critical moments of their lives, offering compassion, expertise, and encouragement.</li><li>
Builds confidence and cultivates hope for parents who may feel overwhelmed, isolated, or unsure of where to turn.</li><li>
Transforms children&rsquo;s developmental paths through evidence-based early intervention, mental health services, and educational support.</li><li>
Honors lived experience&mdash;nearly 40% of our staff are parents of children with special needs, creating a culture of genuine empathy and understanding.</li><li>
Creates community by offering more than 130 parent support groups each month, ensuring every family feels seen, supported, and never alone.</li></ul>
Working at EPU means becoming part of a movement that began with one mother asking, &ldquo;What do other parents do?&rdquo;&mdash;and growing into an organization dedicated to ensuring no parent ever has to face their journey alone.
If you want a career where your compassion becomes someone&rsquo;s turning point, where your skills strengthen families, and where every day contributes to a world where children with unique needs are embraced and able to thrive&mdash;
EPU is where you belong.
Employee Benefits
EPU is proud to offer a comprehensive and competitive benefits package, including:<ul><li>
Affordable medical benefits, including employer-paid dental, vision, and AD&amp;D insurance for full-time employees</li><li>
40 hours of California Paid Sick Leave for all employees</li><li>
120 hours of annual Paid Time Off for full-time employees working 40 hours per week</li><li>
12 paid holidays</li><li>
401(k) plan &amp; Company Profit-Sharing Plan employer contribution</li><li>
Benefit eligibility for many part-time positions</li></ul>
Come join a team and an organization that sees its staff as individuals, values their voices, and embraces each person as a true partner in fulfilling our mission.
Job Summary
The Billing &amp; Data Integrity Coordinator ensures accurate billing, high quality documentation, and reliable data integrity across Early Childhood Services programs. This position supports developmental and behavioral health services by managing billing workflows, monitoring authorization status, reconciling multi source data, and ensuring compliance with Regional Center, Medi Cal, and insurance requirements.
The BDI Coordinator serves as the department&rsquo;s subject matter expert for Apricot database management, authorization tracking, and cross system data alignment. This role is essential in optimizing revenue cycle processes, improving documentation accuracy, and supporting agency wide quality improvement initiatives.
Essential Functions
Data Management &amp; Quality Assurance<ul><li>
Maintain primary responsibility for accurate data entry of Baby Clinic and early childhood mental health services in the Apricot database.</li><li>
Provide administrative oversight and quality control for data entered by Child Development Center and Engage, Play, Inspire &amp; Connect (EPIC) staff, ensuring complete and accurate child and family records.</li><li>
Conduct routine audits and weekly spot checks to verify accuracy of demographics, diagnostic codes, service frequencies, and alignment with Individualized Family Service Plan (IFSP) and insurance authorizations.</li><li>
Maintain and update the Apricot User Guide; issue Quality Assurance directives to promote consistent data entry and compliance with agency and funder reporting standards.</li></ul>
Authorization Tracking &amp; Billing Compliance<ul><li>
Track and monitor Purchase of Service authorizations to ensure all billed services have active authorizations.</li><li>
Reconcile IFSP authorizations and insurance coverage with Early Intervention and treatment documentation to ensure accurate and compliant billing.</li><li>
Notify Regional Center Service Coordinators and Program Managers of authorization or billing discrepancies, requesting timely updates.</li><li>
Issue &ldquo;missing authorizations&rdquo; reports prior to billing deadlines to prevent payment delays.</li><li>
Monitor unbilled service inventory and collaborate with the CalAIM Billing Team to support timely processing and revenue realization.</li></ul>
Database Administration &amp; Systems Development<ul><li>
Serve as the department&rsquo;s subject matter expert on the Apricot database, including system configuration, workflow design, and form development.</li><li>
Perform cross-platform data reconciliation to ensure alignment between Apricot and external billing or reporting systems.</li><li>
Lead technical aspects of system enhancements that support quality improvement, compliance, and program growth.</li><li>
Maintain user access controls, data security protocols, and validate recurring program performance and compliance reports.</li></ul>
Training &amp; Departmental Support<ul><li>
Provide training and technical support to staff on documentation standards, data workflows, and billing compliance expectations.</li><li>
Promote a culture of accountability by helping staff understand the connection between accurate documentation, billing timeliness, and program sustainability.</li><li>
Serve as departmental liaison to the agency-wide Data Team, identifying system-level barriers and contributing to data driven quality improvement.</li></ul>
Records Management &amp; Regulatory Compliance<ul><li>
Receive and process records requests in accordance with agency protocols and confidentiality requirements.</li><li>
Maintain and safeguard client records in compliance with HIPAA and applicable state and federal regulations.</li><li>
Oversee the Early Start case closure and transition process, completing final quality audits within 30 days of a child&rsquo;s third birthday to ensure billing reconciliation and compliance with IDEA Part C.</li><li>
Manage archival and retention procedures for electronic and physical records, ensuring proper indexing, secure storage, and timely certified destruction in accordance with state and federal requirements.</li></ul>
Administrative &amp; Organizational Responsibilities<ul><li>
Participate in regular supervision, performance reviews, and professional development activities to support continuous workflow improvement.</li><li>
Work on-site at the EPU main facility during standard operational hours (Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM), with limited exceptions.</li><li>
Perform other duties as assigned by the Director or agency leadership.</li></ul>
Requirements:

Knowledge, Skills &amp; Experience
Education
High school diploma or equivalent (GED) is required. Bachelor&rsquo;s degree in Business, Health Informatics, Behavioral Science, or a related field is preferred.
A combination of post-secondary education and at least 3 years of specialized experience in California Regional Center billing or database administration may substitute for a degree. Professional certifications such as CPB, CBCS, CHDA, or CRIP are strongly preferred.
Skills<ul><li>
Strong interpersonal and communication skills with the ability to train and support diverse clinical teams.</li><li>
High attention to detail with the ability to manage large volumes of data with a high degree of accuracy.</li><li>
Strong analytical and independent decision-making skills.</li><li>
Proficient in Microsoft Excel (Pivot Tables, VLOOKUP, data validation).</li><li>
Familiarity with Apricot 360 is a plus.</li><li>
High-speed, high accuracy data entry (minimum 45 WPM / 13,500 KPH).</li><li>
Comprehensive understanding of HIPAA privacy requirements and state record-retention mandates.</li></ul>
Experience<ul><li>
Minimum 2 years of experience in Revenue Cycle Management or clinical data coordination, preferably in a nonprofit, pediatric, or behavioral health setting.</li><li>
Experience with Regional Center e Billing or Medi Cal reimbursement processes is highly preferred.</li><li>
Experience compiling and reconciling multi source data to ensure billing accuracy.</li><li>
Valid California Driver&rsquo;s License, clean driving record, and current auto liability insurance.</li></ul>
Physical Demands &amp; Working Conditions<ul><li>
In person position based at the EPU main facility. Direct interaction with staff and families/clients on occasion.</li><li>
Requires prolonged periods of sitting, computer work, fine motor dexterity, and repetitive hand motions.</li><li>
May involve local travel.</li><li>
Refer to the attached Physical Demands Analysis for detailed physical requirements.</li></ul></div>

Billing & Data Integrity Coordinator

The Law Office of Barry E. Janay, P.C.

About the FirmThe Law Office of Barry E. Janay, P.C. is a boutique law firm serving clients across New York and New Jersey in estate planning, real estate, business law, bankruptcy, collections, and aviation law.The firm currently includes three attorneys and a growing team, supported by a modern technology stack including Clio Manage, QuickBooks Online, Power BI, Gusto, and Melio.We are seeking a detail-oriented finance professional to manage the firm's billing, trust-account compliance across two jurisdictions, and bookkeeping workflows&mdash;including books for an affiliated entity, Suite.Legal, LLC, which manages the firm's office lease. This is a hands-on execution role, ideal for someone experienced in law-firm billing and accounting who can maintain accurate financial operations independently in a small professional services environment.Role OverviewThis role owns the day-to-day financial operations of the firm and an affiliated entity (Suite.Legal, LLC), including billing, collections coordination, trust-account reconciliation across New York and New Jersey, and bookkeeping. The position is execution-focused rather than strategic and is best suited to someone comfortable working independently and maintaining structured financial processes in a boutique firm environment.You'll report directly to the firm's Managing Attorney and work alongside a small team of attorneys and an operations/technology lead.Primary priorities:<ul><li>Accurate and timely client billing</li><li>Proper trust accounting and reconciliation across NJ (IOLTA) and NY (IOLA)</li><li>Clean bookkeeping and financial records in QuickBooks across the firm and Suite.Legal</li></ul>Secondary responsibilities include payroll processing, vendor payments, financial reporting support, and coordination of finance-related communications.Key ResponsibilitiesBilling &amp; Revenue Cycle<ul><li>Manage the full billing cycle using Clio Manage&mdash;from attorney time-entry follow-up through invoice delivery.</li><li>Review attorney time entries and prepare draft invoices.</li><li>Finalize invoices including adjustments, write-downs, and payment plans.</li><li>Send bills and monitor collections activity.</li><li>Follow up on outstanding invoices using aging reports and established collection workflows.</li></ul>Trust / IOLTA / IOLA Accounting<ul><li>Own trust-account compliance for the firm across two jurisdictions: New Jersey (IOLTA, Rule 1:28A) and New York (IOLA, Rule 1.15 of the NY Rules of Professional Conduct).</li><li>Perform monthly three-way reconciliations between bank trust accounts, Clio trust ledger, and client matter balances across two trust accounts (one NJ IOLTA, one NY IOLA).</li><li>Manage transfers between trust, retainer, and operating accounts with strict adherence to each state's recordkeeping requirements.</li><li>Maintain audit-ready trust-account documentation at all times. Trust accounting errors in either jurisdiction can result in bar discipline&mdash;this function requires precision and experience.</li></ul>Bookkeeping &amp; Financial Records<ul><li>Maintain accurate books in QuickBooks Online across two banking relationships: seven accounts at the primary bank (operating, two retainer, two trust) plus a checking account and line of credit at a secondary bank, along with two credit cards.</li><li>Reconcile all bank, credit card, and line of credit accounts monthly.</li><li>Record financial transactions and maintain clean ledgers.</li><li>Assist with month-end close preparation.</li><li>Produce basic financial reports (P&amp;L, cash flow, A/R aging) for firm leadership.</li></ul>Suite.Legal Entity Bookkeeping<ul><li>Maintain books for Suite.Legal, LLC, the firm's affiliated passthrough entity that manages the office lease and sublets space to other attorneys.</li><li>Track sublease income, lease payments, and related expenses in QuickBooks.</li><li>Reconcile Suite.Legal accounts and assist with any reporting required for the entity.</li></ul>Accounts Payable &amp; Payroll<ul><li>Manage vendor payments using Melio; track bills and payment schedules.</li><li>Process payroll using Gusto, ensuring accuracy, timeliness, and compliance.</li></ul>Financial Reporting &amp; Dashboard Monitoring<ul><li>Use existing Power BI dashboards to review financial metrics (A/R trends, billing activity, collections performance). Comfort reading dashboards is required; building them is a plus but not expected.</li></ul>Finance Communications<ul><li>Monitor and manage finance-related email communications.</li><li>Respond to billing or payment inquiries during scheduled working hours.</li><li>Coordinate with attorneys and staff on billing or financial questions.</li></ul>Required Qualifications<ul><li>3+ years of experience in law-firm billing, accounting, or financial operations within a professional services firm.</li><li>Minimum 2 years of hands-on trust/IOLTA accounting experience, including three-way reconciliations and compliance with state bar trust rules. Multi-state trust accounting experience (particularly NY and NJ) is strongly preferred. This is non-negotiable.</li><li>Practical experience with Clio Manage (or a comparable legal practice management/billing system) for timekeeping, billing, and trust accounting.</li><li>Strong proficiency with QuickBooks Online, including reconciliations and basic financial reporting.</li><li>Experience with accounts receivable and collections coordination.</li><li>Strong organizational skills and attention to financial detail.</li><li>Ability to work independently, manage multiple priorities, and communicate clearly with attorneys, staff, and clients.</li></ul>Preferred Qualifications<ul><li>Prior experience working in a law firm environment.</li><li>Experience managing books for multiple related entities.</li><li>Experience with trust accounting across multiple jurisdictions (NY and NJ in particular).</li><li>Experience using Melio or similar AP payment systems.</li><li>Experience with Gusto payroll.</li><li>Comfort working with financial reporting tools such as Power BI.</li><li>Experience creating or following documented billing, trust accounting, or financial workflow SOPs.</li></ul>Position DetailsHoursApproximately 20&ndash;25 hours per weekEmployment TypeW-2 employeeScheduleFlexible&mdash;Eastern time business hoursLocationRemote, Hybrid, or In-Person (Livingston, NJ)CompensationUp to $65,000/year for part-time hoursReports ToManaging AttorneyGrowthRole may expand to full-time as the firm growsBenefits<ul><li>Flexible part-time schedule&mdash;set your own hours within Eastern time business hours.</li><li>Remote-friendly work structure.</li><li>401(k) / retirement plan.</li><li>Potential path to full-time as the firm grows.</li></ul>How to ApplyPlease submit your resume and a brief cover letter describing your experience with law-firm billing systems, QuickBooks, and trust/IOLTA/IOLA reconciliations. If you have multi-state trust accounting experience, please highlight that. Let us know your preferred weekly hours and work arrangement (remote, hybrid, or in-person).Learn more about us at https://lobej.comPay: $40.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: Remote

Law Firm Billing & Accounting Coordinator (Part-Time)

Boyd Law APC

Boyd Law, APC is an established law firm with over 18 years of experience and multiple offices across California. We are seeking a detail-oriented and proactive AR &amp; Bookkeeping Coordinator to take ownership of our accounts receivable process while maintaining clean, accurate financial records.Job descriptionThis role is critical to supporting firm operations, improving cash flow, and ensuring day-to-day financial consistency. It combines collections, billing support, bookkeeping, and payroll responsibilities.Key ResponsibilitiesAccounts Receivable (Primary Focus)&middot; Follow up on outstanding invoices via phone and email&middot; Monitor aging reports and actively reduce overdue balances&middot; Send invoices through Clio and ensure timely delivery&middot; Communicate professionally with clients regarding balances and payment expectations&middot; Escalate issues or risks as neededBilling Support&middot; Ensure invoices are accurate and sent on schedule&middot; Monitor retainer balances and flag low funds&middot; Maintain organized and accurate billing records in Clio&middot; Bookkeeping (QuickBooks)&middot; Categorize transactions and maintain clean financial records&middot; Perform monthly bank and credit card reconciliations using provided reports&middot; Keep books accurate, current, and audit-readyPayroll&middot; Run payroll on a consistent schedule&middot; Ensure payroll is processed accurately and on time&middot; Record payroll entries properly in QuickBooks&middot; What This Role Does NOT Include:o Handling client trust transferso Financial strategy or high-level accounting decisionsQualifications&middot; Experience working in a law firm (required)&middot; Experience running payroll (required)&middot; Experience with QuickBooks (required)&middot; Experience with Clio or legal billing systems (strongly preferred)&middot; Background in accounts receivable or collections&middot; Strong attention to detail and organization&middot; Comfortable following up persistently on unpaid invoices&middot; Clear and professional communication skillsCompensation$35.00 - $45.00 per hour, depending on experience Higher range available for candidates with strong legal billing and Clio experienceLocationCalifornia (hybrid preferred; remote considered for the right candidate)Office locations include: San Francisco, Sacramento, Los Angeles, Irvine, and San Diego.About Boyd Law, APCBoyd Law, APC is a well-established, 18-year law firm with a strong presence across California. We are committed to delivering high-quality legal services while maintaining efficient and disciplined internal operations that support our continued growth.Success in This Role Looks Like&middot; Consistent reduction in overdue receivables&middot; Accurate and timely monthly reconciliations&middot; Clean, organized books with minimal corrections needed&middot; Reliable and error-free payroll processingIf you&rsquo;re organized, proactive, and take ownership of your work, we&rsquo;d love to hear from you.Boyd Law operates with structure, accountability, and professionalism. We are seeking a financial operations individual who will uphold and strengthen those standards.Qualified candidates are encouraged to apply.Compensation is role-based and reflects the scope of responsibilities, level of supervision, and market benchmarks for associate-level financial positions, rather than age or tenure.Equal Employment Opportunity StatementBoyd Law, APC is an equal opportunity employer. Employment decisions are made without regard to age or any other characteristic protected by applicable law. We evaluate applicants based on their qualifications, experience, and ability to perform the responsibilities of the position.Benefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Hybrid, California officesPay: $35.00 - $45.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in San Francisco, CA 94123

AR & Bookkeeping Coordinator

Baker Donelson

<div>Baker, Donelson, Bearman, Caldwell &amp; Berkowitz PC is seeking an experienced Litigation Legal Support Coordinator with abundant litigation experience to join our Birmingham office. This full‑time position provides essential legal and administrative support to attorneys in a fast‑paced, high‑volume litigation practice. The ideal candidate is proactive, detail‑oriented, professional, and committed to excellence in legal services. This is an in-office position, with the possibility of one remote day per week after one year of employment.

Primary Responsibilities
<ul>
<li>Format and prepare litigation documents including briefs, pleadings, discovery, motions, correspondence, and various trial materials.</li>
<li>Create shell documents for attorneys to streamline drafting and filing.</li>
<li>File legal documents with state and federal courts; electronic filing (e‑filing) experience is required.</li>
<li>Proofread all documents for accuracy, completeness, and compliance prior to distribution or filing.</li>
<li>Maintain and update client files in a timely and organized manner.</li>
<li>Review and update litigation calendars, docket deadlines, and key dates.</li>
<li>Prioritize and execute tasks assigned by attorneys while maintaining excellent organization and attention to detail.</li>
<li>Review vendor invoices, prepare check requests, and coordinate timely submission to billing or clients.</li>
<li>Support attorneys and paralegals in trial preparation, including assembling exhibits, organizing notebooks, and handling logistical needs.</li>
<li>Handle administrative tasks such as copying, emailing, scheduling, file organization, and time entry.</li>
</ul>
Qualifications
<ul>
<li>Litigation experience required, including e‑filing with state and federal courts.</li>
<li>Proficiency in Microsoft Word (high priority), Outlook, and Excel.</li>
<li>Ability to type 65+ words per minute with high accuracy.</li>
<li>Excellent communication skills and the ability to interact professionally with clients, counsel, and court personnel.</li>
<li>Strong proofreading skills and attention to detail.</li>
<li>Ability to work independently or within a collaborative legal team.</li>
<li>Demonstrated ability to manage multiple deadlines in a fast‑paced environment.</li>
<li>A proactive, self‑starter mindset with strong organizational skills.</li>
</ul>
Key Qualities
<ul>
<li>Flexible, positive, and willing to &ldquo;pitch in&rdquo; as needed.</li>
<li>Approachable and team‑oriented with a strong work ethic.</li>
<li>Ability to adapt to workload changes and shifting priorities.</li>
<li>Comfortable working in high‑pressure situations with a demanding caseload.</li>
<li>Committed to upholding firm policies, procedures, and professionalism.</li>
</ul>
Preferred Software Experience
<ul>
<li>Experience with document management systems (NetDocuments or similar)</li>
<li>Familiarity with e‑filing platforms for state and federal courts</li>
<li>Use of billing/timekeeping software (e.g., Aderant,, iTimeKeep, Prebill Viewer)</li>
<li>Experience with PDF editing tools (Adobe Acrobat preferred)</li>
<li>Comfort with case management or docketing systems</li>
<li>Knowledge of scanning/imaging software used for file organization</li>
</ul>
Must provide minimum authorization to work in the United States. Resumes accepted only for job posted.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.</div>

Litigation Legal Support Coordinator - Birmingham

Express Employment Professionals Tysons, VA

<div>
 
 
 Job Title:
 
 Medical Billing Coordinator
 
 
 
 Location:
 
 Annandale, VA
 
 
 
 Schedule:
 
 Monday &ndash; Friday | (schedule may vary slightly) start times could be 7:30am or 8:30am - 3:30pm or 5:30pm.
 
 
 
 
 
 A
 
 specialty medical practice
 
 in the
 
 Annandale
 
 area is seeking a
 
 Medical Billing Coordinator
 
 to support its finance and billing operations. This role is responsible for ensuring accurate coding, billing, and charge entry for physician services while assisting with insurance verification and revenue cycle processes.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Review physician documentation and assign appropriate
 
 CPT and ICD-10 codes
 
 for billing.
 </li>
 <li>
 Enter charges and billing information into the
 
 EMR/billing system
 
 accurately.
 </li>
 <li>
 Verify patient insurance eligibility and assist with patient registration as needed.
 </li>
 <li>
 Monitor patient logs and reports to ensure all billable services are captured.
 </li>
 <li>
 Assist with
 
 claim follow-up, denial resolution, and accounts receivable support
 
 .
 </li>
 <li>
 Ensure compliance with billing regulations and internal audit standards.
 </li>
 <li>
 Collaborate with billing and administrative staff to resolve coding or billing inquiries.
 </li>
 <li>
 Maintain accurate financial and billing records.
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 
 2+ years of medical billing or coding experience
 
 in a healthcare or medical office environment
 </li>
 <li>
 Knowledge of
 
 CPT and ICD-10 coding
 
 </li>
 <li>
 Experience with
 
 medical billing or EMR software (ECW/eClinicalWorks preferred)
 
 </li>
 <li>
 Strong attention to detail and data entry accuracy
 </li>
 <li>
 Proficiency in
 
 Microsoft Office (Excel, Word, Outlook)
 
 </li>
 </ul>
 
 Education
 
 <ul>
 <li>
 High School Diploma or GED required
 </li>
 <li>
 Associate&rsquo;s degree or higher in Business, Healthcare Administration, or related field preferred
 </li>
 </ul>
 
 Additional Skills
 
 <ul>
 <li>
 Strong analytical and problem-solving skills
 </li>
 <li>
 Ability to work independently in a fast-paced environment
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 </ul>
 
 
 
 
 Schedule:
 
 <ul>
 <li>
 8 hour shift
 </li>
 <li>
 Monday to Friday
 </li>
 <li>
 Weekends as needed
 </li>
 </ul>
 
 
 
 
 Experience:
 
 <ul>
 <li>
 Medical billing: 3 years (Preferred)
 </li>
 </ul>
 
 
</div>

Billing Coordinator

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