legal billing coordinator

DOPF, P.C.

<p>Midtown law firm is seeking a Billing Clerk. Must be highly computer literate, detail oriented, and have strong interpersonal skills. Knowledge of electronic billing systems such as Legal Tracker, CounselLink, Legal Exchange, Tymetrix 360, Ascent, Legal Solution Suite, BottomLine LegalX and Resolve Star is strongly preferred.</p><p>Some job duties include: Generating and distributing monthly prebills to attorneys; preparing invoices with special rates, retainers and discounts; processing write-offs and adjustments; submitting invoices through multiple electronic billing websites by preparing LEDES files. Full job description will be discussed.</p><p>1 block away from Penn Station. Excellent benefits.</p><p>Please send cover letter and resume. Please visit our website at www.dopfnyc.com for more information on the firm.</p><p>Job Type: Full-time</p><p>Pay: $65,000.00 - $75,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Legal Billing Clerk

MENA Recruit Pty Ltd

Our client is expanding their Legal Secretary team in Abu Dhabi and is looking to hire an experienced support professional for a full-time, permanent role. This is a fantastic opportunity to join a high-performing legal office and provide essential administrative support to senior lawyers.<p><strong>Key Responsibilities:</strong></p><ul><li><p>Manage monthly billing cycles: input, review, edit, and close attorney time entries</p></li><li><p>Perform narrative edits and coordinate with billing specialists for transfers</p></li><li><p>Submit and track expense claims through <strong>Chrome River</strong></p></li><li><p>Process payments and cheque requests using correct client/matter codes</p></li><li><p>Arrange complex travel itineraries through the firm's travel provider</p></li><li><p>Format documents to house style and support general secretarial tasks</p></li><li><p>Maintain discretion, confidentiality, and responsiveness in a fast-paced legal setting</p></li></ul><p><strong>Candidate Profile:</strong></p><ul><li><p>Minimum <strong>4 years' experience</strong> as a Legal Secretary in an <strong>international law firm</strong></p></li><li><p>Resilient, proactive, and dependable</p></li><li><p>Strong billing experience is essential</p></li><li><p>Excellent working knowledge of <strong>Microsoft Word</strong>, Outlook, and Windows-based tools</p></li><li><p>Familiarity with spreadsheet, database, and presentation software is a plus</p></li></ul><p><strong>Salary:</strong> AED 25,000 - 27,000 per month<br><strong>Location:</strong> Abu Dhabi, UAE</p><p> </p>

Legal Secretary (Abu Dhabi)

Williams Lea

<div><div>Hourly Rate: $26.00-$28.00/hour</div><div></div><div>
Schedule: Mon-Fri; 8am - 5pm (or option for 8:30am -5:30pm) EST.</div><div></div><div>
Benefits:</div><ul><li>
Various health insurance options &amp; wellness plans (Medical, Dental, Vision, Prescription Drug)</li><li>
401k Retirement Savings Plan Including Employer Match</li><li>
Paid Time Off (PTO)</li><li>
Life Insurance</li><li>
Paid Parental Leave</li><li>
Short-term &amp; Long-term Disability</li><li>
Healthcare &amp; Dependent Care Flexible Spending Accounts</li><li>
Domestic Partner Coverage</li><li>
Commuter Benefits</li><li>
Legal Assistance</li><li>
Employee Assistance Program (EAP)</li><li>
Company Provided Parking</li><li>
Additional Employee Perks and Discounts</li></ul><div></div><div>
Job qualifications</div><ul><li><div>
Associate Degree or advanced degree preferred with concentration in Business, Accounting, or Finance. Commensurate experience may be considered in lieu of education, based upon candidate&rsquo;s overall employment history</div></li><li><div>
Minimum two years of hands-on e-Billing experience in a law-firm or professional organization required. Four years of experience preferred.</div></li><li><div>
Aderant, Elite, LawTime (or equivalent) legal accounting software experience.</div></li><li><div>
Hands on familiarity with multiple e-billing vendor systems and outside counsel guidelines.</div></li><li><div>
Strong technology and office skills, including advanced proficiency in Excel, Word and Outlook, and ability to create, edit, and present complex data, analyses, and ad hoc reports.</div></li><li><div>
Excellent written and verbal communication skills along with an aptitude for working with numbers and being a team player.</div></li><li><div>
Detail-oriented with a customer service approach and attitude for problem-solving.</div></li><li><div>
Anticipate work needs, organize workflow; follow through with minimal direction and follow up independently</div></li><li><div>
Multi-task, use time efficiently and perform professionally and at a high level under tight deadlines and in a fast-paced ever-changing work environment, and successfully prioritize and adapt to changing demands.</div></li><li><div>
Flexibility to adjust to varied situations and possibly work weekends or evenings as needed.</div></li><li><div>
Able to influence/steer at a senior and executive level within and outside client groups</div></li></ul><div></div><div>
Job duties</div><div>
(* denotes an &ldquo;essential function&rdquo;)</div><ul><li><ul><li>Work directly with the client&rsquo;s E-billing Manager on any ad-hoc e-bill related management/client requests</li></ul></li><li><ul><li>Responsible for the submission of electronic invoices and accruals to clients on monthly basis, overseeing the transition of clients to e-billing, and providing follow-up support to attorneys, and clients in all aspects related to electronic billing</li></ul></li><li><ul><li>Handle heavy volume of highly complex e-submission assignments for key corporate clients; ensure all client guidelines, internal protocol, and firm's guidelines are followed during submission process</li></ul></li><li><ul><li>Act as liaison between billing attorney/secretarial staff, and clients' staff assigned to electronic billing by providing expert level subject matter support</li></ul></li><li><ul><li>Liaise with billing attorney/secretary, and client representatives in the resubmission of invoices; ensure corrective action is in place for future submissions</li></ul></li><li><ul><li>Populate, maintain, and update data for assigned clients in the billing system and clients' external web applications; ensure all relevant information is updated and correlated in the firm's billing system</li></ul></li><li><ul><li>Work collaboratively with department's supervisor to support e-billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, status reports, and matter profiles in various sub-systems</li></ul></li><li><div>
Perform ad hoc analyses of complex client accounts regarding collections, rates, and reduced and rejected invoices</div></li><li><div>
Promote effective work practices, working as a team member, and show respect for co-workers</div></li></ul><div></div><div>
Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.</div><div></div><div>
Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.</div><div></div><div>
We&rsquo;re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.</div><div></div><div>
It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.</div><div></div><div>
Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.</div></div>

Remote e-Billing Analyst

Morgan Lewis

<p></p><div><p>Morgan, Lewis &amp; Bockius LLP, one of the world&rsquo;s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Litigation Practice Group. Reporting to the Office Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.
</p><p></p><p>Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.
</p><p></p><p><b>PRIMARY FUNCTIONS AND RESPONSIBILITIES
</b></p><ul><li><p>Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
</p></li><li><p>Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
</p></li><li><p>Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
</p></li><li><p>Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
</p></li><li><p>Assists with time entry.
</p></li><li><p>Processes new business intake, related forms, and correspondence.
</p></li><li><p>Processes expense reports and invoices; arranges check requests; monitors through completion.
</p></li><li><p>Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
</p></li><li><p>Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
</p></li><li><p>Provides legal research, case support and project assistance.
</p></li><li><p>Other administrative duties as assigned.
</p></li></ul><p></p><p><b>EDUCATION AND EXPERIENCE
</b></p><ul><li><p>At least two (2) years of administrative support experience required.
</p></li><li><p>Bachelor&rsquo;s degree a plus.
</p></li><li><p>Previous law firm experience required.
</p></li><li><p>Experience with supporting a Litigation practice, including State and Federal Court rules and filing procedures.
</p></li><li><p>Demonstrates proficiency in Microsoft Outlook, Word, Excel, Power Point and Portable document Format (PDF) software.
</p></li><li><p>Flexibility to work overtime required.
</p></li></ul><p></p><p>Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting &ldquo;Careers.&rdquo;
</p><p></p><p>#LI-Hybrid
</p><p></p><p>For positions in Los Angeles, CA, the salary range for this job posting is: $ 69,817.50 - $90,677.00.
</p><p></p><p>The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an &quot;at-will position&quot; and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.
</p><p></p><p>Morgan, Lewis &amp; Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
</p><p></p><p>Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
</p><p></p><p><b>California Applicants </b>: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
</p><p></p><p>Morgan, Lewis &amp; Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com
</p><p></p><p>If hired, y our employment relationship with the firm will be on an &quot;at-will&quot; basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.</p></div>

Legal Administrative Coordinator - Litigation

World Wide Technology

<div><p><b>Qualifications:</b></p>
<ul>
<li><p>A minimum of 2 years' progressive experience in a related field preferred<br>
<br>
</p></li><li>Bachelor's Degree in Arts/Sciences (BA/BS) Related Field preferred</li>
<li>Contract management</li>
<li>Data analysis</li>
<li>SharePoint management</li>
<li>Communication</li>
<li>Legal Compliance</li>
<li>Process Improvement</li>
<li>Conga Contract Lifecycle Management or similar document repository proficiency</li>
<li>Workflow Coordination</li>
<li>Team Collaboration</li>
<li>Metrics Reporting</li>
<li>Operational Enhancement</li>
<li>Documentation and Document Preparation</li>
</ul>
<p><b>Want to learn more about WWT? Check us out here:</b> https://www.wwt.com/about</p>
<p>
Certain states and localities require employers to post a reasonable estimate of salary range. A reasonable estimate of the current base pay range for this position is $42,000 to $52,000 annually. Actual salary will be based on a variety of factors, including shift, location, experience, skill set, performance, licensure and certification, and business needs. The range for this position in other geographic locations may differ. Certain positions may also be eligible for variable incentive compensation, such as bonuses or commissions, that is not included in the base pay.</p>
<p>
The well-being of WWT employees is essential. So, when it comes to our benefits package, WWT has one of the best. We offer the following benefits to all full-time employees:</p>
<ul>
<li>Health and Wellbeing: Combined Health Insurance (Dental and Vision), Employee Assistance Program, Wellness program</li>
<li>Financial Benefits: Competitive pay, Profit Sharing, Life and Disability Insurance, Tuition Reimbursement</li>
<li>Paid Time Off: PTO &amp; Holidays, Parental Leave, Sick Leave, Bereavement</li>
<li>Additional Perks: Employee Assistance Program, Employee Discount Program and more!</li>
</ul>
<p>We strive to create an environment where all employees are empowered to succeed based on their skills, performance, and dedication. Our goal is to cultivate a culture of belonging that encourages innovation, collaboration, and respect for all team members, ensuring that WWT remains a great place to work for All!
</p><p>If you have any questions or concerns about this posting, please email taposting@wwt.com.</p>
<p>
Equal Opportunity Employer</p>
<p>
#LI-JV1</p>
Requirements:
<p><b>Why WWT?</b>
</p><p>At World Wide Technology, we work together to make a new world happen. Our important work benefits our clients and partners as much as it does our people and communities across the globe. WWT is dedicated to achieving its mission of creating a profitable growth company that is also a Great Place to Work for All. We achieve this through our world-class culture, generous benefits and by delivering cutting-edge technology solutions for our clients.</p>
<p>
Founded in 1990, WWT is a global technology solutions provider leading the AI and Digital Revolution. WWT combines the power of strategy, execution and partnership to accelerate digital transformational outcomes for organizations around the globe. Through its Advanced Technology Center, a collaborative ecosystem of the world's most advanced hardware and software solutions, WWT helps clients and partners conceptualize, test and validate innovative technology solutions for the best business outcomes and then deploys them at scale through its global warehousing, distribution and integration capabilities.
</p><p>With over 12,000 employees across WWT and Softchoice and more than 60 locations around the world, WWT's culture, built on a set of core values and established leadership philosophies, has been recognized 14 years in a row by Fortune and Great Place to Work&reg; for its unique blend of determination, innovation and creating a great place to work for all.
</p><p>Want to work with highly motivated individuals on high-performance teams? Join WWT today!</p><p><br>
<b>
Responsibilities:
</b></p><ul><li>Coordinates daily operations within the legal department.
</li><li>Manages, maintains, and updates content in Legal SharePoint.
</li><li>Develops and maintains corporate legal organizational charts.
</li><li>Supports training and onboarding of new hires across the Legal department.
</li><li>Manages legal proxy inbox for contract copy requests from internal stakeholders (e.g., compliance, account teams).
</li><li>Uploads legacy contracts and complete agreement record metadata in Contract Lifecycle Management system.
</li><li>Populates contract notes, scope summaries, and key terms into agreement metadata.
</li><li>Validates new contract entries for completeness and accuracy.
</li><li>Monitors user behavior across Legal to ensure consistent and proper use of the Contract Lifecycle Management system.
</li><li>Ensures critical contract obligations (e.g., renewals, terminations, SLAs) are documented and easily reportable.
</li><li>Produces weekly reports on contract status flow, processing exceptions, and data inconsistencies.
</li><li>Coordinates quarterly cleanup cycles and regular contract &ldquo;health checks&rdquo; of the Contract Lifecycle Management system.
</li><li>Supports and manages the repository housing legal content and standard responses.
</li><li>Maintains contract templates, record types, and metadata as business and legal needs evolve.
</li><li>Assists in responding to due diligence and supplier questionnaires.</li></ul></div>

Legal Operations Coordinator

Client of MENA Recruit Pty Ltd

<p>MENA Recruit is working with a leading international law firm to source an experienced Working Capital &amp; Accounts Coordinator for its Dubai office. This is an exciting opportunity for a finance professional with strong credit control and billing expertise gained in an international legal or professional services environment.<br><br>The role offers broad exposure across billing, WIP management, and compliance, and the opportunity to work closely with partners and fee earners across the Middle East.<br><br><strong>Key Responsibilities</strong><br>  Manage credit control and client collections, ensuring prompt settlement of invoices and resolution of billing queries.<br>  Prepare debtor statements, post bills and credit notes, and support partners through billing cycles.<br>  Conduct monthly WIP and debtor review meetings, ensuring follow-up on actions and working capital hygiene.<br>  Oversee compliance with SAR rules, VAT legislation, and firm banking processes.<br>  Handle cashiering duties, including posting receipts in Aderant, settling disbursements, and reconciling accounts.<br>  Provide support on finance projects, process improvements, and team cover where required.</p>
<p><strong>Requirements:</strong></p>
<p>  Previous law firm finance or professional services accounting experience is essential.<br>  Proven experience in credit control / debt collection with direct client interaction.<br>  Strong billing and working capital management skills.<br>  Knowledge of VAT, SAR rules, and banking systems.<br>  Advanced Excel proficiency; Aderant experience preferred.<br>  Excellent communication, attention to detail, and stakeholder management skills.<br>  Collaborative and adaptable team player, able to assist with AP and disbursement uploads as needed.<br><br>What s On Offer<br>  Opportunity to work with a prestigious international law firm.<br>  Exposure to global finance systems and high-profile clients.<br>  Supportive and professional working environment.<br>  Competitive salary and benefits package.<br>  Strong career development prospects within a respected global brand.</p>

Working Capital & Accounts Coordinator

World Business Lenders, LLC

<div><p><b>About World Business Lenders (</b>www.wbl.com)</p><p>
World Business Lenders (WBL) provides general purpose short-term real estate collateralized commercial loans to a broad customer base comprised of small and medium sized businesses throughout the United States that lack access to traditional funding. WBL services its loan portfolio and loan portfolios for third parties, specializing in the management of non-performing loan pools and REO.</p><p>
WBL is a U.S.-based company with a 100% remote workforce.
</p><p>This is a remote Contract/Consultant position.
</p><p>Working hours will be 9:00am-6:00pm Eastern Time, Monday through Friday.
</p><p>The job requires excellent oral and written command of the English language.
</p><p><b>Requirements</b></p><h3 class="jobSectionHeader"><b>
About the Role</b></h3><p>
We are seeking a highly detail-oriented <b>Legal Billing &amp; Cost Control Specialist</b> with solid U.S. legal experience to join our Treasury and Asset Resolution team. This role will serve as the single subject matter expert in legal billing oversight, cost analysis, and spend optimization.</p><p>
The ideal candidate brings a deep understanding of U.S. legal billing structures and financial controls, combined with strong analytical and negotiation skills. This position will play a critical role in reducing external legal costs, improving billing accuracy, and implementing sustainable review and reporting processes.</p><p></p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><ul>
<li>Review, analyze, and approve large volumes of legal invoices from U.S. law firms and vendors.
</li><li>Identify billing discrepancies, non-compliant charges, and inefficiencies in spend.
</li><li>Develop and implement standardized billing review protocols, reports, and dashboards.
</li><li>Collaborate with Finance, Legal, and Asset Resolution teams to align budgets, approvals, and payments.
</li><li>Support vendor management, rate negotiations, and billing dispute resolution.
</li><li>Prepare regular analytics and performance reports on legal spend and savings achieved.
</li></ul><p></p><p><b>Requirements</b></p><p></p><ul><li><ul>
<li>
5-9 years of progressive experience in legal billing, financial analysis, or cost control within a U.S. law firm or corporate legal department required. Previous experience in the financial or lending industry preferred.</li>
<li>Proven track record in reviewing and auditing legal invoices, managing billing backlogs, and driving measurable cost reductions.</li>
<li>Must have an understanding of US legal billing procedures, experience with US litigation is a big plus.</li>
<li>Experience in billing dispute resolution, budget tracking, and outside counsel management.</li>
<li>Familiarity with asset resolution, foreclosure, or real estate legal matters is a plus.</li>
</ul></li></ul><p></p><p><b>
Benefits</b></p><ul>
<li>
CONTRACT/CONSULTANCY POSITION</li>
<li>PTO Available</li>
<li>USD salary</li>
<li>100% Work from home</li></ul></div>

Legal Billing & Cost Control Specialist (U.S. Legal Focus)

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