legal billing specialist

Jon Webster Law Group

Job OverviewWe are a small, friendly, civil litigation law firm located in the City of Concord in the East Bay of San Francisco. We seek an experienced, mature and detail-oriented individual to fill our position of Legal Billing Specialist. This role offers an exciting opportunity to have direct contact with our firm's clients and to manage our firm's core billing, collections and accounting functions. The Legal Billing Specialist is responsible for two critical functions: (1) Ensuring the firm&rsquo;s revenue stream by reviewing time and expense entries, preparing and sending invoices, and managing client payments, and (2) Ensuring that our firm&rsquo;s financial records are accurate and maintained in compliance with GAAP (Generally Accepted Accounting Principles), and the mandates of State Bar of California. This position is critical to our firm's financial health.The ideal candidate will have a solid, verifiable history of successfully using Xero and Clio in a law firm environment. The successful candidate will work collaboratively with our senior attorneys to identify growth opportunities and plan for future firm expansion. If you like the freedom to act independently and thrive in a fast-paced environment where precision and integrity are valued, this position is perfect for you!Responsibilities and DutiesThis position requires strong attention to detail, discretion with confidential information, and the ability to communicate professionally with both team members and with clients regarding billing matters. Under the general supervision of the principal attorney, the Legal Billing Specialist will be responsible for the following duties:&middot; Review and process attorney and staff time entries to ensure accuracy and completeness.&middot; Enter and track client expenses in Clio and Xero.&middot; Organize and issue bi-monthly client billings to ensure a reliable and steady flow of revenue for the firm.&middot; Ensure firm&rsquo;s invoices are collected timely.&middot; Perform comprehensive bookkeeping duties including data entry, journal entries, and double-entry bookkeeping to ensure accurate financial records.&middot; Reconcile accounts such as the client trust account, the company's operating account and general ledger, credit card accounts, accounts payable, accounts receivable, and balance sheets.&middot; Reconcile and maintain client trust accounts in accordance with the requirements of the firm and the State Bar of California.&middot; Manage the firm&rsquo;s payroll and benefits through Gusto.&middot; Conduct financial analysis including account analysis, budget monitoring, credit analysis, and account reconciliation to support decision-making.&middot; Prepare financial statements in accordance with GAAP&middot; Implement and maintain internal controls and compliance measures&middot; Perform month-end closing activities including journal entries, ledger review, and balance sheet reconciliation.&middot; Assist with financial reporting, engagement agreements and budgeting tasks as needed&middot; Correspond with the firm&rsquo;s CPA and IT administrator.Requirements&middot; High school diploma or GED required&middot; Proficiency with Xero and Clio billing platforms is essential. This must be shown on your resume.&middot; Solid understanding of financial concepts including debits &amp; credits, journal entries, general ledger reconciliation and account analysis.&middot; Excellent math skills combined with a strong attention to detail for account reconciliation and balance sheet review and the ability to perform detailed data entry with high accuracy.&middot; Proven experience in accounting or bookkeeping roles in the context of law firms.&middot; Familiarity with GAAP standards and client trust accounting (&quot;IOLTA&quot;) requirements and procedures as set out by the State Bar of California.&middot; Familiarity with Gusto payroll is a plus.&middot; Strong organizational skills with the ability to prioritize tasks effectively in a fast-moving environment.&middot; Ability to effectively and professionally communicate with team members and clients while exercising discretion with confidential information,Pay: $25.00 - $32.00 per hourBenefits:<ul><li>Commuter assistance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Retirement plan</li></ul>Application Question(s):<ul><li>Please verify that you have experience in using Xero accounting software</li><li>Please verify that you have experience in using Clio law practice management software</li></ul>Work Location: In person

Legal Billing Specialist

McAnlis Law

Legal Billing SpecialistMcAnlis Law Group, is looking to contract with a Billing Specialist.This Northside Law firm has an immediate need for your attention to detail for billing services (AP/AR) and account reconciliations. The Billing Specialist role is a contract position for approximately 20-30 hours per week. Rate will be commensurate with experience.Essential Job Duties:<ul><li>Reconcile Bank Accounts</li><li>Deposit and classify physical checks (scanner) and ACH Funds</li><li>Invoice customers and post payments</li><li>Sync legal software with Quickbooks</li><li>Resolve billing questions with clients</li><li>Track and post payments</li><li>Pay vendors</li><li>Generate reports (Accounts receivable, P/L, budget)</li></ul>Skills Required:<ul><li>College Associate or four year degree is preferred</li><li>Previous success in a billing or accounts receivable/accounts payable role</li><li>Effective communication skills by phone, email, and in person</li><li>Moderate to advanced skills with Microsoft Office</li><li>Significant experience with Quickbooks and similar software programs</li><li>Ability to take on a task to completion without direct oversight</li></ul>Physical Activities:<ul><li>Daily activity includes but is not limited to lifting not more than 40 lbs (on rare occasion), grasping, reaching, standing, kneeling, walking</li><li>Ability to sit for long periods of time</li><li>Ability to concentrate at a computer screen for extended periods of time</li></ul>About McAnlis Law Group: We are a Northside Law Firm specializing in real estate matters. Our attorneys are in court on a daily basis on landlord-tenant and other real estate matters throughout central Indiana.Pay: From $30.00 per hourPhysical Setting:<ul><li>Office</li></ul>Experience:<ul><li>QuickBooks: 1 year (Preferred)</li><li>Account reconciliation: 3 years (Required)</li></ul>Work Location: Hybrid remote in Carmel, IN 46280

Billing Specialist

AppedologyPK Recruitment

We are hiring for Litigation Officer and Billing Executive. The ideal candidates will be detail-oriented, analytical, and proficient in MS Office (especially Excel). Strong communication, organizational skills, and the ability to manage multiple tasks are essential.Positions &amp; Key Responsibilities:1. Litigation Officer:<ul><li>Assist in handling litigation matters, case preparation, and coordination.</li><li>Review, analyze, and interpret legal documents and contracts.</li><li>Maintain organized legal records, trackers, and case files.</li><li>Draft basic legal correspondence, reports, and case summaries.</li><li>Coordinate with internal departments and external legal counsel.</li><li>Prepare case-related reports using MS Office tools.</li></ul>2. Billing Executive:<ul><li>Oversee billing operations, ensuring accuracy, timeliness, and compliance.</li><li>Manage day-to-day billing activities across departments.</li><li>Collaborate with teams to streamline billing processes and improve efficiency.</li><li>Utilize billing software, EPM systems, and Excel for reporting and revenue tracking.</li><li>Ensure data security and confidentiality.</li></ul>Requirements (for both positions):<ul><li>Proficiency in MS Office, especially Excel (formulas, reporting, analysis).</li><li>Excellent typing speed and attention to detail.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills in English.</li><li>Ability to manage multiple tasks and meet deadlines.</li></ul>Nice to Have:<ul><li>Experience in litigation, legal support, billing, or operations.</li><li>Understanding of legal procedures, court documentation, or billing cycles.</li></ul>What We Offer:<ul><li>5 working days (Monday&ndash;Friday)</li><li>Medical insurance</li><li>Provident fund</li><li>Market-competitive salary</li><li>Free pick &amp; drop service</li></ul>Pay: Rs45,000.00 - Rs60,000.00 per monthWork Location: In person

Medical billing and Litigation Officer

Prime System Solutions

<div>
 
 Job Title: Billing AR Specialist
 
 
 
 
 Experience Required: 3+years
 
 
 
 
 Location: Lahore/Islamabad
 
 
 
 
 Shift Timings: 5 PM - 2 AM PKT
 
 
 
 
 Job Summary
 
 
 
 The Billing Specialist is responsible for managing the end-to-end invoicing process, ensuring accuracy, compliance, and timely billing across various transaction types including projects, recurring services, and product orders. This role plays a critical part in supporting revenue recognition, maintaining financial accuracy, and delivering a professional billing experience to clients. The ideal candidate is detail-oriented, comfortable with ERP/CRM systems, and capable of interpreting contracts in a fast-paced environment.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage invoicing processes, ensuring all billable items are accurately identified, validated, and processed on time.
 </li>
 <li>
 Generate invoices for projects, recurring agreements, product orders, and service engagements.
 </li>
 <li>
 Perform pre-invoice audits to ensure billing accuracy, contract alignment, and compliance with internal standards.
 </li>
 <li>
 Validate billing data against source documents such as purchase orders, service tickets, and agreements.
 </li>
 <li>
 Apply correct sales tax and post invoices to the general ledger with accurate financial coding.
 </li>
 <li>
 Handle client billing inquiries, resolve discrepancies, and coordinate with internal teams (sales, projects, collections).
 </li>
 <li>
 Support revenue recognition processes including deferred revenue and milestone-based billing (preferred).
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3-5 years of experience in billing, invoicing, accounts receivable, or financial operations.
 </li>
 <li>
 Ability to interpret contracts, purchase orders, and financial documents accurately.
 </li>
 <li>
 Experience with ConnectWise is a must
 </li>
 <li>
 Strong proficiency in Microsoft Excel and Office tools.
 </li>
 <li>
 Experience with ERP/CRM systems (e.g., Microsoft Dynamics GP/365 preferred).
 </li>
 <li>
 Strong attention to detail, analytical thinking, and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills for client interaction.
 </li>
 <li>
 Ability to work in a fast-paced, deadline-driven environment with multiple priorities
 </li>
 </ul>
</div>

Billing - AR Specialist

Advantia health

<div>Advantia is seeking a Claims Resolution Specialist specializing in Lab Billing to join our team! As a Claims Resolution Specialist (Lab Billing), you will be essential in ensuring the accuracy and timeliness of billing and reimbursement for medical services. This important role demands a solid understanding of medical terminology, coding, and billing procedures. This role will report to the RCM Manager.
Job Responsibilities:
<ul><li>Initiating ERA (electronic remittance advice) set up with clearinghouse and/or third-party portals.</li><li>
Initiating EFT (electronic funds transfer) set up with payers &amp; third-party portals.</li><li>
Assist in vendor support of daily cash reconciliation duties.</li><li>
Clear understanding of RCM Payment Posting Processing (ERA/Manual Posting) of Line-Item Payments/Denials.</li><li>
Clear understanding of reconciling offset/recoupment payer remits.</li><li>
Call carriers and third parties to resolve unidentified payments/reconcile items.</li><li>
Responsible for maintaining payer portal admin and employee registration.</li><li>
Assist the RCM Manager with various projects.</li></ul>
Job Requirements:
<ul><li>High School/GED Education required</li><li>
Previous experience in medical billing or a related field is preferred.</li><li>
Proficiency in electronic health records and billing software preferred.</li><li>
Athena experience required.</li></ul>
Benefits &amp; Compensation: 
<ul><li>Health, Dental, and Vision Insurance</li><li>
Health Savings Account (HSA) and Flexible Savings Account (FSA) Option</li><li>
401k Retirement Plan</li><li>
Life and Disability Insurances</li><li>
Paid holidays/PTO</li></ul>
Please note: Advantia Health provides unparalleled healthcare to our customers by employing the most highly qualified individuals. If you are selected for further consideration, you will be subject to a background investigation. COVID-19 and Flu vaccination or an approved request for accommodation is required as a condition of employment.
Advantia Health is an Equal Opportunity Employer that is committed to global diversity: It is a place where good people want to work, and customers want to continue to engage EOE M/F/D/V.</div>

Claims Resolution Specialist - Lab Billing

Oxendine Law LLC

About Us:Oxendine Law is a reputable boutique law firm specializing in domestic litigation and family law. We are committed to providing exceptional, personalized representation for our clients while fostering a professional and friendly work environment for our team.Position Overview:We are seeking a detailed and organized Billing and Intake Coordinator to join our team. In this role, you will be responsible for overseeing the intake process for new clients, as well as handling billing tasks to ensure accurate and timely invoicing. The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to manage multiple responsibilities in a fast-paced environment.Key Responsibilities:Intake:<ul><li>Schedule new client consultations</li><li>Process new client intakes and create case files.</li><li>Communicate with prospective clients to gather initial information and assess their legal needs.</li><li>Coordinate with attorneys and team members to assign appropriate resources and follow up on client documents.</li><li>Ensure that all client data is entered into the firm&rsquo;s case management system accurately.</li></ul>Billing:<ul><li>Data entry of time sheets.</li><li>Review and reconcile billing discrepancies and adjustments.</li><li>Track client payments and send reminders for retainer replenishments and overdue balances.</li><li>Maintain organized records of billing and payment history.</li><li>Assist attorneys and team members with billing-related inquiries.</li></ul>Administrative Support:<ul><li>Provide general administrative support to attorneys and team members as needed.</li><li>Assist with scheduling and client communication related to billing matters.</li><li>Assist in reporting and maintaining client billing accounts and records.</li></ul>Qualifications:<ul><li>previous experience in billing and intake in a law firm or similar professional services environment is highly preferred.</li><li>Familiarity with TimeSlips legal billing software (or similar billing and case management systems) is also preferred.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li></ul>Benefits - Employees receive:<ul><li>Competitive salary based on experience.</li><li>Health, dental, and vision insurance.</li><li>Paid time off (PTO) and holidays.</li><li>Retirement savings plan (401k).</li><li>Professional development opportunities.</li><li>Collaborative and supportive work environment.</li></ul>Job Type: Full-timeWork Location: In personPay: $40,000.00 - $54,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid time off</li></ul>Work Location: In person

Law Firm Billing and Intake Coordinator

Search 10000+ Legal billing specialist jobs near you this April. New roles added regularly across leading industries. Apply today.

10000 legal billing specialist jobs Near Me

Legal Billing Specialist

Billing Specialist

Medical billing and Litigation Officer

Billing - AR Specialist

Billing - AR Specialist

Claims Resolution Specialist - Lab Billing

Law Firm Billing and Intake Coordinator