legal coordinator

Property Shop Investment LLC

PSI Assets is Hiring &ndash; Legal Coordinator (Real Estate)Location: Abu Dhabi, UAEPSI Assets is looking for a detail-oriented and experienced Legal Coordinator to join our growing real estate team. If you have strong knowledge of real estate documentation, contracts, and legal coordination, we would love to hear from you.Key Responsibilities:<ul><li>Prepare, review, and coordinate real estate contracts and legal documents</li><li>Ensure compliance with real estate laws and company policies</li><li>Coordinate with agents, clients, and government authorities for property transactions</li><li>Manage documentation related to property sales, transfers, and registrations</li><li>Maintain accurate records of contracts and legal files</li><li>Follow up on legal approvals and transaction processes</li></ul>Requirements: ✔ Real estate experience as a Legal Coordinator is mandatory ✔ Strong knowledge of property contracts and documentation ✔ Familiarity with Abu Dhabi real estate procedures is an advantage ✔ Excellent organizational and communication skills ✔ Ability to handle multiple transactions and deadlines ✔ Proficiency in MS Office and documentation managementApply now: Send your CV to recruitment@psiassets.comJoin PSI Assets and be part of a dynamic and fast-growing real estate company.Job Type: Full-timeWork Location: In person

Legal Coordinator

City of New York

<div>
 The New York City Department of Correction (DOC) is an integral part of the City&rsquo;s evolving criminal justice system, participating in reform initiatives and strategies aimed to move the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for our employees, visitors, volunteers and people in our custody. Importantly, safe jails enable DOC to provide people in our custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledgeable experts.
 
 
 The DOC seeks to recruit Legal Coordinators whose task will include but are not limited to the following:
 
 
 <ul>
 <li>
 Providing inmates with information regarding current State and Federal statutes and case law
 </li>
 <li>
 Directing inmates to source materials appropriate to their individual situation
 </li>
 <li>
 Instructing a basic legal research class and provide training in the drafting of various motions and writs
 </li>
 <li>
 Reviewing law journals and other publications for information on current legal developments
 </li>
 <li>
 Administering the operation of a correctional institution Law Library
 </li>
 <li>
 Providing legal assistance to inmates in a correctional institution Law Library and/or housing unit
 </li>
 <li>
 Ensuring that updated legal materials are incorporated in the library&rsquo;s collection
 </li>
 <li>
 Performing the function of a notary public
 </li>
 <li>
 Providing support for special projects and initiatives when necessary
 
 
 </li>
 </ul>
 LEGAL COORDINATOR - 30081
 
 
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 A law degree from a law school accredited by the American Bar Association; or
 </li>
 <li>
 A baccalaureate degree from an accredited college or university and six months of full time satisfactory experience providing legal services assistance to defendants, offenders, ex-offenders or plaintiffs; or
 </li>
 <li>
 An associate degree from an accredited college or university or completion of 60 semester credits from an accredited college or university and two years of full time satisfactory experience as described in "2" above; or
 </li>
 <li>
 A satisfactory combination of education and experience which is equivalent to "2"or "3" above. College credit may be substituted for experience on the basis of 30 semester credit hours from an accredited college or university for 9 months of experience. Paralegal certification obtained from an accredited program or from a program approved by the American Bar Association can be substituted for an associate degree and 6 months of experience.
 
 
 </li>
 </ul>
 However, to satisfy the education requirement and qualify under this section "4", candidates must have at least an associate degree, 60 semester credits or paralegal certification. The amount of experience required to qualify under this section "4" depends upon the candidate's education; however, no candidate may qualify under this section "4" with less than 6 months
 
 
 of full time satisfactory experience as described in"2"above.
 
 
 Experience in providing legal services assistance to defendants, offenders, ex-offenders or plaintiffs must have included both
 
 
 <ul>
 <li>
 Obtaining legal information through the use of United States Federal, State and local Statutes, Reporters, Digests, and Shepard' Citations; and
 </li>
 <li>
 The preparation and filing of writs and motions with various United States Federal, State and local courts of record.
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Experience in handling multiple assignments with competing deadlines with a high degree of detail and accuracy. - One year of full-time satisfactory experience acquired in the United States, in the performance of paralegal (legal assistant) services. - Paralegal Certification obtained in the United States from an accredited program, or a program approved by the American Bar Association. - Bilingual (Spanish) preferred. - Notary Public certified in New York State.
 
 
 </li>
 </ul>
 55a Program
 
 
 This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
 
 
 Residency Requirement
 
 
 New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
 
 
 Additional Information
 
 
 The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
 
 
 , $55,105.00 &ndash; $63,371.00
</div>

Lathrop GPM

<div>Description:

Lathrop GPM LLP, one of the nation's leading law firms, is currently seeking a Legal Talent Coordinator in either our Kansas City, MO or Minneapolis, MN office. Primary responsibilities include supporting all aspects of the attorney recruiting function including: providing support to the Legal Talent Specialist(s), Legal Talent Supervisor, and Attorney Recruiting Committee; assisting with and providing support for student recruiting. Provides other recruiting support as needed or requested.
Lathrop GPM is a full-service, Am Law 200 law firm with offices in Boston, Chicago, Dallas, Denver, Kansas City, Los Angeles, Minneapolis, Overland Park, Redwood Shores, St. Cloud, St. Louis, Sacramento, San Jose, and Washington, D.C. Our clients are at the heart of everything we do. We offer a competitive compensation and benefits package, and a professional, challenging, yet comfortable, hybrid working environment.
Duties and Responsibilities
Recruiting (Associate, Counsel, Patent Agent, and Technical Specialist Recruitment)<ul><li>
Updates and maintains Applicant Tracking System (&ldquo;ATS&rdquo;) for all candidates</li><li>
Sends out Due Diligence forms and Legal Representation spreadsheets to candidates, as directed</li><li>
Schedules candidate interviews and pre/post interview discussions, as needed.</li><li>
Circulates candidate feedback and interviewer notes</li><li>
Coordinates candidate travel and processes expenses for reimbursement</li><li>
Develops and runs reports, as needed</li><li>
Tracks internal referrals for referral fee payments</li><li>
Maintains and updates search firm tracking spreadsheets</li><li>
Initiate candidate due diligence requirements (background checks, due diligence form, references)</li><li>
Assists with the preparation and distribution of follow-up letters</li><li>
Assists with the drafting of new hire orientation schedules</li><li>
Create notices for attorney departures</li></ul>
Summer Associate Hiring (1L and 2L) /On Campus Interviewing<ul><li>
Updates and maintains ATS for all candidates</li><li>
Assists with coordination of law school outreach initiatives, including local employer receptions, in-house programs and community events</li><li>
Works with Senior Specialist to ensure recruiting materials (including firm web site and law firm profile for law school recruiting websites) are updated</li><li>
Assists with coordination of on-campus Interviews (OCI), including but not limited to OCI registration and scheduling</li><li>
Assists with scheduling initial and callback interviews for summer associate candidates</li><li>
Assists with law student travel expense reimbursement as necessary</li><li>
Assists with the preparation and distribution of follow-up letters</li><li>
Initiate candidate due diligence requirements (background checks, due diligence form, references)</li><li>
Schedules Summer Associate Program review discussions and end of the summer review meetings</li></ul>
Summer Associate Program<ul><li>
Assist with coordination of summer associate program as directed by the Senior Specialist</li><li>
Helps coordinate summer programming events and schedules lunches for summer associates with attorneys</li><li>
Attends events to handle logistical details, as needed</li><li>
Sets up viDesktop workload / evaluation process</li><li>
Schedules evaluation discussion and review meetings</li><li>
Schedules all new hire orientation meetings</li><li>
Prepares welcome materials for new hires</li><li>
Creates arrival checklists</li></ul>
Requirements:

Knowledge, Skills, and Abilities Required<ul><li>
College degree and two plus years of relevant recruiting/human resources experience</li><li>
Strongly preferred: 1-2 years' experience working in a law firm or professional services environment</li><li>
Ability to work in a highly confidential environment</li><li>
Strong interpersonal and communication skills both verbal and written</li><li>
Ability to establish priorities and remain flexible</li><li>
Proactive, strategic thinker with acute attention to detail</li><li>
Proficient in Microsoft Office including, Word, Outlook, PowerPoint and Excel</li><li>
Team player</li><li>
Must be self-driven and able to work independently</li><li>
Must have superior organizational skills and strong attention to detail</li><li>
Must be able to juggle multiple tasks with competing tight deadlines</li></ul>
Current anticipated salary range for applicants as required by applicable state laws is $53,000 - $66,000 in Minneapolis, MN. Actual salary will vary and may be above or below the range depending on experience and location. Full comprehensive benefit plan including health care, retirement plan, and paid days off, including PTO, parental leave, and short/long term disability. The application window is anticipated to close on or after April 19, 2026. 
We celebrate and support diversity and the benefits it brings to our workplaces, clients, and communities. We are proud to be an equal opportunity workplace. It is the employment policy and practice of Lathrop GPM to recruit and hire employees without discrimination because of race, color, sex, gender, religion, age, national origin, military status, genetic information, disability, sexual orientation, gender identity, or any other status protected by applicable law. 
Lathrop GPM LLP offers a competitive compensation and benefits package, and a professional, challenging, yet comfortable working environment. Lathrop GPM does not accept unsolicited resumes from recruiting agencies. Any resume submitted to any employee of Lathrop GPM without prior approval from an HR Manager will be considered unsolicited and the property of Lathrop GPM.
EOE/M/F/D/V NO PHONE CALLS</div>

Legal Talent Coordinator

Nassau County Board of County Commissioners

<div>
 Performs a variety of routine to complex legal administrative, secretarial, clerical, paralegal and accounting work to maintain efficient and effective legal office operations. May supervise and review the work of subordinate clerical personnel as assigned.
 
 
 <ul>
 <li>
 Provides routine to complex administrative support to the County Attorney&rsquo;s Office, which may include, but is not limited to preparing, reviewing and revising contracts, ordinances, and legal documents, taking and transcribing dictation and meeting minutes; scheduling appointments; and maintaining office calendars.
 </li>
 <li>
 Creates and maintains all litigation files and the preparation of legal pleadings.
 </li>
 <li>
 Assists in the preparation, review, and coordination of County meeting agendas and public notices.
 </li>
 <li>
 Composes, types, prepares, files, copies and/or transmits a variety of documents, including but not limited to legal pleadings, correspondence, notices, reports including research and compilation of information and data for reports; memos; logs; financial reports; technical reports; spreadsheets; matrices; personnel forms; and reports required by regulatory agencies and the County etc.
 </li>
 <li>
 Demonstrates knowledge of modern law office practices and technology; participates in continuing education of same.
 </li>
 <li>
 Demonstrates knowledge of legal terminology, documents and procedures.
 </li>
 <li>
 Demonstrates knowledge of civil rules and procedures.
 </li>
 <li>
 Manages personnel functions, including but not limited to processing payroll as requested; tracks time worked/leave taken; prepares job position requests and employee transmittals as requested.
 </li>
 <li>
 Assists in compilation of public records for the County Attorney&rsquo;s Office in response to public records requests.
 </li>
 <li>
 Oversees and participates in the preparation and maintenance of financial records including the preparation of invoices for payment, requisitions, budget transfers, check requests, travel vouchers; and various financial statements and reports, etc.
 </li>
 <li>
 Performs routine bookkeeping/accounting work as required, including assisting with budget preparation, processing and/or preparing invoices, processing requests for payment, preparing cost estimates, balancing statements, maintaining various accounts, maintaining petty cash, preparing requisitions, budget transfers, check requests, travel vouchers, bank deposits, collecting and receipting various payments, etc.
 </li>
 <li>
 Performs a variety of routine legal and clerical duties as required, which may include but are not limited to copying and filing documents, retrieving archived documents, sending and receiving faxes, entering computer data, and processing daily mail.
 </li>
 <li>
 Supervises the work of subordinate personnel as requested; supervisory duties include instructing; planning; assigning and reviewing work of others; maintaining standards; reviewing work for completeness and accuracy; offering training and assistance as needed.
 </li>
 <li>
 Receives and responds to inquiries, requests for assistance from outside agencies and the public.
 </li>
 <li>
 Assists the County Attorney&rsquo;s Office Procurement Liaison as assigned.
 </li>
 <li>
 Interacts and communicates with various groups and individuals such as the immediate supervisor, subordinates, co-workers, County personnel, County Boards and Committees, various other agencies, vendors and the general public.
 </li>
 <li>
 May operate a vehicle and a variety of equipment, which may include a computer, typewriter, fax machine, copier, recording equipment, telephone, calculator, postage meter, audio-visual equipment, printer and scanner etc.
 </li>
 <li>
 Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests.
 
 
 </li>
 </ul>
 Performs all other duties as required or assigned.
 
 
 (These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.)
 
 
 Requires a high school diploma or GED equivalent supplemented by some College-Level coursework and/or six (6) years of secretarial or administrative assistant work experience in a legal environment or administrative office environment or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Preference will be given to applicants with Legal or Local Government experience. May require a valid State Driver&rsquo;s License.
 
 
 <ul>
 <li>
 Knowledge of the methods, policies and procedures of the County Attorney&rsquo;s Office and the County as they pertain to the performance of duties of the Legal Administrative Coordinator.
 </li>
 <li>
 Knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.
 </li>
 <li>
 Knowledge of the organization of the County and of related departments and agencies.
 </li>
 <li>
 Ability to comprehend, interpret and apply regulations, procedures and related information.
 </li>
 <li>
 Ability to be a self-starter who takes initiative to complete the duties of the position without the need of direct supervision.
 </li>
 <li>
 Skilled in the research and compilation of relevant data for pleadings, reporting and decision- making purposes.
 </li>
 <li>
 Skilled in legal administrative, secretarial and paralegal areas.
 </li>
 <li>
 Knowledge of legal terminology, documents and procedures as applicable in the County Attorney&rsquo;s Office.
 </li>
 <li>
 Knowledge of civil procedures.
 </li>
 <li>
 Ability to prepare a variety of legal documents.
 </li>
 <li>
 Knowledge of modern law office practices and technology.
 </li>
 <li>
 Knowledge of proper English usage, vocabulary, punctuation, spelling and grammar.
 </li>
 <li>
 Ability to use a computer for word and data processing.
 </li>
 <li>
 Ability to type accurately at a rate sufficient for the successful performance of assigned duties.
 </li>
 <li>
 Ability to operate and maintain a variety of office equipment as necessary in the performance of daily activities.
 </li>
 <li>
 Skilled in the research and compilation of relevant data for reporting and decision-making purposes.
 </li>
 <li>
 Ability to assemble and analyze information and prepare reports and records in a concise, clear and effective manner.
 </li>
 <li>
 Ability to independently compose reports and correspondence.
 </li>
 <li>
 Ability to read and interpret complex materials pertaining to the responsibilities of the job.
 </li>
 <li>
 Ability to maintain confidentiality as required.
 </li>
 <li>
 Ability to perform required mathematical calculations.
 </li>
 <li>
 Ability to compile, organize and utilize various financial information necessary in the preparation of the County Attorney&rsquo;s Office budget and knows how to prepare and monitor the budget.
 </li>
 <li>
 Ability to take the initiative to complete the duties of the position without the need of direct supervision.
 </li>
 <li>
 Ability to use independent judgment in performing routine and non-routine tasks.
 </li>
 <li>
 Ability to plan, organize and prioritize daily assignments and work activities.
 </li>
 <li>
 Ability to perform duties in a courteous manner and with the utmost integrity in the best interest of the public.
 </li>
 <li>
 Ability to offer instruction and advice to subordinates regarding County Attorney Office&rsquo;s policies, methods and regulations.
 </li>
 <li>
 Ability to offer training and assistance to co-workers and employees of other departments as required.
 </li>
 <li>
 Ability to learn and utilize new skills and information to improve job performance and efficiency.
 </li>
 <li>
 Ability to work under stressful conditions as required.
 </li>
 <li>
 Ability to react calmly and quickly in emergency situations.
 
 
 </li>
 </ul>
 
 Essential Physical Skills
 
 
 
 <ul>
 <li>
 Tasks require extended periods of time at a keyboard or workstation.
 </li>
 <li>
 Stooping
 </li>
 <li>
 Kneeling
 </li>
 <li>
 Bending
 </li>
 <li>
 Crouching
 </li>
 <li>
 Reaching
 </li>
 <li>
 Standing
 </li>
 <li>
 Walking
 </li>
 <li>
 Lifting and carrying up to 10 lbs.
 </li>
 <li>
 Pushing and pulling
 </li>
 <li>
 Climbing on ladders, on steps or on the ground
 
 
 </li>
 </ul>
 
 (Reasonable accommodations will be made for otherwise qualified individuals with a disability)
 
 
 
 
 Work Environment
 
 
 
 <ul>
 <li>
 Works inside in an office environment.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 Incomplete applications will not be considered. Applications will continue to be received until the listed closing date or the position is filled, whichever is earliest. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check.
 
 
 Nassau County is an Equal Opportunity Employer and a Drug Free Workplace. Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans&rsquo; Preference in accordance with applicable laws.
 
 
 The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, environmental conditions, or qualifications required of employees assigned to this position. This position may be required to work in a safety sensitive capacity at any time based on emergency declaration or other operational need. Nassau County reserves the right to edit or re-write this job description at any time.
</div>

LEGAL ADMINISTRATIVE COORDINATOR

Baker Donelson

<div>Baker, Donelson, Bearman, Caldwell, &amp; Berkowitz, PC has an opening for a Legal Support Coordinator in its Washington, D.C office. Candidates should have 5 years of experience, a positive attitude, and a solid work ethic. Prior experience in a law firm is a must.

The ideal candidate will have experience providing administrative support in a professional law firm environment and will possess exceptional verbal and written communication skills. Proficiency in MS Word (high priority), Outlook, and Excel, as well as a typing speed of at least 65 words per minute with high accuracy, are required.

Responsibilities
<div>
<ul><li>Operates a computer and other general office equipment, digital and transcription equipment.</li></ul>
<ul><li>Prepares correspondence, memoranda, and other legal documents.</li></ul>
<ul><li>Receives telephone calls and records messages as directed.</li></ul>
<ul><li>Handles incoming mail as directed by attorneys. Prepares outgoing mail or packages for shipment. If necessary, routes mail to specific delivery service and follows up on timely delivery.</li></ul>
<ul><li>Establishes and maintains electronic calendar and deadline reminder system for attorneys.</li></ul>
<ul><li>Monitor attorney's incoming e-mails.</li></ul>
<ul><li>Maintain client contacts and mailing lists.</li></ul>
<ul><li>Opens new files, requests conflict of interest checks, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.</li></ul>
<ul><li>Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.</li></ul>
<ul><li>Schedules appointments, multi-party conference calls, conference rooms, and travel arrangements for attorneys.</li></ul>
<ul><li>Completes expense reimbursement forms for attorneys.</li></ul>
<ul><li>Proofs, processes and prepares client bills for mailing.</li></ul>
<ul><li>Assists with time entry as requested.</li></ul>
<ul><li>Assists with office services and front desk coordination</li></ul>
<ul><li>Performs other duties as requested by the Office Administrator.</li></ul>
<ul><li>Physical presence in the office is an essential duty of this position.</li></ul>
</div>
The salary range for this position is $75,000 - $85,000.

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.</div>

Legal Support Coordinator - Washington D.C.

<div>Baker, Donelson, Bearman, Caldwell &amp; Berkowitz PC is seeking an experienced Litigation Legal Support Coordinator with abundant litigation experience to join our Birmingham office. This full‑time position provides essential legal and administrative support to attorneys in a fast‑paced, high‑volume litigation practice. The ideal candidate is proactive, detail‑oriented, professional, and committed to excellence in legal services. This is an in-office position, with the possibility of one remote day per week after one year of employment.

Primary Responsibilities
<ul>
<li>Format and prepare litigation documents including briefs, pleadings, discovery, motions, correspondence, and various trial materials.</li>
<li>Create shell documents for attorneys to streamline drafting and filing.</li>
<li>File legal documents with state and federal courts; electronic filing (e‑filing) experience is required.</li>
<li>Proofread all documents for accuracy, completeness, and compliance prior to distribution or filing.</li>
<li>Maintain and update client files in a timely and organized manner.</li>
<li>Review and update litigation calendars, docket deadlines, and key dates.</li>
<li>Prioritize and execute tasks assigned by attorneys while maintaining excellent organization and attention to detail.</li>
<li>Review vendor invoices, prepare check requests, and coordinate timely submission to billing or clients.</li>
<li>Support attorneys and paralegals in trial preparation, including assembling exhibits, organizing notebooks, and handling logistical needs.</li>
<li>Handle administrative tasks such as copying, emailing, scheduling, file organization, and time entry.</li>
</ul>
Qualifications
<ul>
<li>Litigation experience required, including e‑filing with state and federal courts.</li>
<li>Proficiency in Microsoft Word (high priority), Outlook, and Excel.</li>
<li>Ability to type 65+ words per minute with high accuracy.</li>
<li>Excellent communication skills and the ability to interact professionally with clients, counsel, and court personnel.</li>
<li>Strong proofreading skills and attention to detail.</li>
<li>Ability to work independently or within a collaborative legal team.</li>
<li>Demonstrated ability to manage multiple deadlines in a fast‑paced environment.</li>
<li>A proactive, self‑starter mindset with strong organizational skills.</li>
</ul>
Key Qualities
<ul>
<li>Flexible, positive, and willing to &ldquo;pitch in&rdquo; as needed.</li>
<li>Approachable and team‑oriented with a strong work ethic.</li>
<li>Ability to adapt to workload changes and shifting priorities.</li>
<li>Comfortable working in high‑pressure situations with a demanding caseload.</li>
<li>Committed to upholding firm policies, procedures, and professionalism.</li>
</ul>
Preferred Software Experience
<ul>
<li>Experience with document management systems (NetDocuments or similar)</li>
<li>Familiarity with e‑filing platforms for state and federal courts</li>
<li>Use of billing/timekeeping software (e.g., Aderant,, iTimeKeep, Prebill Viewer)</li>
<li>Experience with PDF editing tools (Adobe Acrobat preferred)</li>
<li>Comfort with case management or docketing systems</li>
<li>Knowledge of scanning/imaging software used for file organization</li>
</ul>
Must provide minimum authorization to work in the United States. Resumes accepted only for job posted.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.</div>

Litigation Legal Support Coordinator - Birmingham

OLAF Companies

Project Accounting &amp; Billing Coordinator (Entry-Level) &ndash; Client LiaisonOLAF Billing and Collections Princeton, NJ (Hybrid)OLAF Billing and Collections is seeking a detail-oriented Project Accounting &amp; Billing Coordinator to support our financial operations team. This entry-level role assists with billing coordination, invoice tracking, and collections workflows while maintaining accurate financial records.This position will also serve as an on-site liaison to one of OLAF&rsquo;s client organizations in the Princeton area, helping coordinate billing documentation, invoice approvals, and payment tracking between the client and OLAF&rsquo;s internal team.This role is ideal for candidates with 1&ndash;3 years of office, billing, accounting support, or administrative experience who are looking to build a career in financial operations or accounting support.The position requires strong attention to detail, organization, and the ability to work across internal teams and client contacts to ensure financial records remain accurate and billing workflows run smoothly.ResponsibilitiesBilling Coordination<ul><li>Assist with preparing, organizing, and tracking client invoices.</li><li>Maintain accurate billing records and supporting documentation.</li><li>Coordinate with internal departments to verify billing information and resolve discrepancies.</li><li>Receive, collect, and maintain vendor documentation and supporting backup required for invoice preparation and billing verification.</li><li>Support the billing process from invoice issuance through payment receipt.</li></ul>Cash Receipt Reconciliation<ul><li>Reconcile incoming cash receipts against approved invoices.</li><li>Review payment activity to ensure received amounts match invoiced amounts.</li><li>Identify discrepancies including partial payments, overpayments, or missing payments.</li><li>Investigate and document differences between invoices and payments received.</li><li>Assist in resolving discrepancies such as missing checks, delayed payments, or payments submitted for incorrect amounts.</li></ul>Client Liaison Responsibilities<ul><li>Serve as an on-site liaison to a key OLAF client in the Princeton area, supporting billing and financial coordination activities.</li><li>Communicate with client personnel regarding invoice approvals, documentation, and payment tracking.</li><li>Assist in gathering required billing backup and supporting documentation from client teams.</li><li>Coordinate with OLAF&rsquo;s internal operations and accounting teams to ensure accurate billing and reconciliation.</li></ul>Collections Support<ul><li>Assist with monitoring outstanding receivables and collections activity.</li><li>Maintain documentation related to collections communications and account status.</li><li>Support follow-up efforts related to overdue invoices and payment coordination.</li></ul>Financial Records Management<ul><li>Maintain organized and accurate financial records across internal systems.</li><li>Track invoice activity, payment status, and collections documentation.</li><li>Ensure financial records remain accurate, consistent, and properly maintained.</li></ul>Operational Coordination<ul><li>Work with internal teams to support billing cycles and financial workflows.</li><li>Escalate billing discrepancies or payment issues when necessary.</li><li>Assist with internal reporting and financial documentation.</li></ul>QualificationsRequired:<ul><li>High school diploma required</li><li>1&ndash;3 years of office, administrative, billing, or accounting support experience preferred</li><li>Strong attention to detail and ability to work with financial data</li><li>Strong organizational and time management skills</li><li>Ability to identify discrepancies and maintain accurate records</li><li>Proficiency with Microsoft Office, particularly Excel</li><li>Strong written and verbal communication skills</li></ul>Preferred:<ul><li>Accounts receivable or billing administration experience</li><li>Bookkeeping or financial operations support</li><li>Professional services, financial services, or legal industry experience</li></ul>Job DetailsLocation: Princeton, NJ (Hybrid &ndash; includes on-site client interaction) Schedule: Full-Time Salary: $52,000 &ndash; $65,000 per yearPay: $52,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li><li>Work from home</li></ul>Experience:<ul><li>Legal Billing: 3 years (Preferred)</li><li>Accounting: 3 years (Preferred)</li><li>Accounts receivable: 3 years (Preferred)</li><li>Foreclosure Billing: 3 years (Required)</li></ul>Ability to Commute:<ul><li>Princeton, NJ 08540 (Required)</li></ul>Work Location: Hybrid remote in Princeton, NJ 08540

Project Accounting & Legal Billing Coordinator

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LEGAL ADMINISTRATIVE COORDINATOR

Legal Support Coordinator - Washington D.C.

Litigation Legal Support Coordinator - Birmingham

Project Accounting & Legal Billing Coordinator