legal counsel

Wells Fargo

<div><b>About this role:</b><br>
<br>
Wells Fargo is seeking an Assistant General Counsel, Vice President, as part of the Cybersecurity Legal Team within the Technology Law Division with tangible expertise and experience in U.S. and global cybersecurity and privacy laws, rules, and regulations.<br>
<br>
For additional information on this line of business, refer to the external Careers Site at Wellsfargo.com/career.<br>
<br>
Assistant General Counsel, Vice President will provide legal support and advice to the Chief Information Security Office and the Enterprise Business Resiliency Office, including the Enterprise Incident Management team. This individual will serve as a trusted legal advisor and strategic partner in the supported functions.<br>
<br>
<b>In this role, you will:</b><ul><li>
Lead complex initiatives with broad impact and act as a key participant in large scale planning</li><li>
Handle matters that have a significant impact on the Company's operations, strategies, or profitability</li><li>
Provide legal advice on matters for management of the Corporation and its subsidiaries</li><li>
Serve as a legal advisor to the businesses within Wells Fargo</li><li>
Review and analyze complex large scale or long-term challenges that require in-depth evaluation of multiple factors including intangibles or unprecedented factors</li><li>
Represent of the Company in highly complex litigation, negotiations, settlement discussions, and claims related legal issues</li><li>
Manage highly complex claims and litigation</li><li>
Draft complex legal documents, review and negotiate documents prepared by outside counsel</li><li>
Identify and analyze complex legal issues, develop conclusions, and make recommendations for issue resolution</li><li>
Provide substantive legal advice on matters for more experienced management of the Corporation</li><li>
Develop and lead implementation of strategic business initiatives, and lead work team to meet deliverables and drive new initiatives</li><li>
Educate, train, and supervise less experienced attorneys within the Legal department</li><li>
Collaborate strategically with peers, colleagues, and mid-level to more experienced managers to resolve issues and achieve goals</li><li>
Lead projects, teams or serve as a peer mentor</li><li>
Develop relationships with and provide guidance to more experienced leadership, including executive officers, on issues that may present legal, regulatory, compliance, or reputational risk to the Company</li><li>
Partner with business leaders and management of other corporate departments to develop and implement risk management programs</li></ul><b>
Required Qualifications:</b><ul><li>
5+ years of Law experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education</li><li>
Active State Bar membership or the equivalent in a country outside the United States</li></ul><b>
Desired Qualifications:</b><ul><li>
Experience as a practicing attorney in global financial services cybersecurity laws, regulations, and best practices, and in particular an understanding of the FFIEC, CFTC, NYDFS Cybersecurity Regulation, NIST 800-53, NIST Cyber Framework, ISO, and PCI compliance as it relates to banks.</li><li>
Experience with data breach and incident response investigations</li><li>
Experience working on policy issues related to cybersecurity, investigations, threat sharing, and privacy as it intersects with cybersecurity</li><li>
Experience working with law enforcement and national security authorities</li></ul><b>
Job Expectations:</b><ul><li>
Position requires an onsite presence in any of the posted locations.</li><li>
This position offers a hybrid work schedule.</li><li>
Ability to travel up to 10% of the time.</li><li>
Relocation assistance is not available for this position.</li><li>
This position is not eligible for Visa sponsorship.</li></ul><b>
Pay Range</b><br>
<br>
Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to demonstrated examples of prior performance, skills, experience, or work location. Employees may also be eligible for incentive opportunities.<br>
$159,000.00 - $305,000.00<br>
<b>Benefits
</b><br>
<br>
Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.<ul><li>
Health benefits</li><li>
401(k) Plan</li><li>
Paid time off</li><li>
Disability benefits</li><li>
Life insurance, critical illness insurance, and accident insurance</li><li>
Parental leave</li><li>
Critical caregiving leave</li><li>
Discounts and savings</li><li>
Commuter benefits</li><li>
Tuition reimbursement</li><li>
Scholarships for dependent children</li><li>
Adoption reimbursement</li></ul><b>
Posting End Date:</b><br>
14 Apr 2026<br>
<ul><li><b>Job posting may come down early due to volume of applicants.
</b></li></ul><br>
<b>We Value Equal Opportunity</b><br>
<br>
Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.<br>
<br>
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.<br>
<br>
<b>Applicants with Disabilities</b><br>
<br>
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .<br>
<br>
<b>Drug and Alcohol Policy</b><br>
<br>
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.<br>
<br>
<b>Wells Fargo Recruitment and Hiring Requirements:</b><br>
<br>
a. Third-Party recordings are prohibited unless authorized by Wells Fargo.<br>
<br>
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.</div>

Assistant General Counsel, VP : Cybersecurity

U.S. Securities and Exchange Commission

Counsel

Library Of Congress

Attorney-Advisor

ATTORNEY - BROKER-DEALER SALES PRACTICES REGULATION

CSAA Insurance Group, a AAA Insurer

<div><p>External candidates: In order for your application to be correctly processed please sign-in before you apply</p><p></p><p>
Internal candidates: Please go to Workday and click &quot;Find Jobs&quot; link under Career</p><p></p><p>
Thank you for considering opportunities with us!</p><p><b>
Job Title</b></p>
Legal Operations e-Billing Specialist - Remote<p></p><p><b>
Requisition Number</b></p>
R7679 Legal Operations e-Billing Specialist - Remote (Open)<p></p><p><b>
Location</b></p>
California - Home Teleworkers<p></p><p><b>
Additional Locations</b></p>
Alabama - Home Teleworkers, Alabama - Home Teleworkers, Arizona - Home Teleworkers, Arkansas - Home Teleworkers, Colorado - Home Teleworkers, Connecticut - Home Teleworkers, Delaware - Home Teleworker, District of Columbia - Home Teleworkers, Florida - Home Teleworkers, Georgia - Home Teleworkers, Idaho - Home Teleworkers, Illinois - Home Teleworkers, Indiana - Home Teleworkers, Iowa - Home Teleworkers, Kansas - Home Teleworker, Kentucky - Home Teleworkers, Louisiana - Home Teleworkers, Maine Home Teleworkers, Maryland - Home Teleworkers, Massachusetts - Home Teleworkers, Michigan - Home Teleworkers, Minnesota - Home Teleworkers, Mississippi - Home Teleworker, Missouri - Home Teleworker, Montana - Home Teleworkers {+ 21 more}<p></p><p><b>
Job Information</b></p><p>
CSAA Insurance Group (CSAA IG), a AAA insurer, is one of the leading personal lines property and casualty insurance groups in the United States. Here, every employee shapes our mission. We build innovative, human-centered solutions that help AAA members prevent, prepare for, and recover from life's uncertainties. You will join a collaborative, inclusive culture where your strengths have room to grow and your ideas can drive real impact. Step into a role where you can contribute to our shared success through meaningful work.</p><p></p><p>
We are actively hiring for a <b>Legal Operations Analyst - eBilling</b> - Remote</p><p></p><p><b>
Your Role:</b> The Legal Operations Analyst I supports the day‑to‑day efficiency of the Claims Law Office and Corporate Law teams. This role works independently to manage and analyze litigation operations, e‑billing, records management, and legal technology initiatives. Building on the Legal Operations Specialist role, the Analyst takes on more complex analysis, drives process improvements, and partners cross‑functionally. The position may also serve as a team lead and requires strong judgment, discretion, and advanced analytical skills.</p><p></p><p><b>
Your Work:
</b></p><ul><li>Lead or assist in the implementation of new systems and tools to support evolving legal processes.</li><li>
Collaborate with internal stakeholders and third parties to research and resolve operational or processing issues.</li><li>
Coordinate cross-departmental projects to ensure timely completion of key initiatives.</li><li>
Review, prioritize, and manage tasks and communications to ensure timely, accurate follow-up.</li><li>
Apply critical thinking to analyze information and make sound recommendations for process improvements or issue resolution.</li><li>
Perform other ad-hoc duties and special projects as assigned.</li><li>
Oversee daily operations of the eBilling system, including invoice submission, review, validation, and approval workflows.</li><li>
Manage onboarding and maintenance of outside counsel firms within the eBilling system, including handling rate submissions as required.</li><li>
Serve as the primary point of contact for outside counsel and vendors regarding billing guidelines, invoice processing, and system troubleshooting.</li><li>
Monitor eBilling queues, resolve exceptions, and escalate complex issues as necessary.</li><li>
Partner with Legal Operations leadership to assess, enhance, and streamline billing processes and system functionality.</li><li>
Maintain updated eBilling-related information on company and/or division intranet sties for others to reference as appropriate.</li><li>
Ensure compliance with corporate billing guidelines and outside counsel engagement terms.</li></ul><p></p><p><b>
Required Experience, Education and Skills</b></p><ul><li>
Associate degree in Business Administration, Legal Studies, or a related field</li><li>
2 years of experience in legal operations, business analysis, legal administration or comparable experience</li><li>
Experience with and strong understanding of legal and insurance terminology and concepts</li><li>
Familiar with the civil litigation lifecycle and principles and practices of legal document processing, filing and recordkeeping</li><li>
Understanding of basic accounting principles, as well as excellent analytical skills</li><li>
Demonstrates a strong work ethic and dependability</li><li>
Strong customer service skills and ability to maintain a positive working relationship with clients, attorneys, and support staff</li><li>
Comfortable working both independently and in a fast-paced team environment</li><li>
Performs a variety of tasks in a timely manner with a high degree of accuracy and attention to detail</li><li>
Sound judgment in balancing urgency, legal risk, and operational capacity</li><li>
Superior problem-solving and troubleshooting skills</li><li>
Skill in documenting procedures, identifying gaps, and improving workflows to increase efficiency and reduce risk</li><li>
Communicates in an effective and professional manner verbally and in writing, with strong proofreading skills and attention to detail</li><li>
Comfortable making calls to and receiving calls from clients, vendors, attorneys, finance partners, claims team members, vendors and/or outside counsel firms and providing information with courtesy, diplomacy and tact</li><li>
Proven experience with legal technology platforms, matter management systems, and document management tools &ndash;experience with TeamConnect, iManage and/or Guidewire a plus</li><li>
Intermediate or higher experience with Microsoft applications including Outlook, Teams, SharePoint, OneDrive, Word and Excel and beginner or higher experience with PowerPoint</li><li>
Proven experience with other legal and office applications, including Acrobat, HotDocs, Dropbox and/or similar programs</li><li>
Ability to serve as initial point of contact for escalations, resolving issues directly or elevating appropriately.</li><li>
Facilitation of team and vendor meetings, including setting agendas, driving action items, and ensuring follow‑through.</li><li>
Working knowledge of electronic billing processes within a corporate legal department, including invoice submission, validation, approval workflows, and payment processing</li><li>
Understanding of outside counsel billing guidelines, rate structures, alternative fee arrangements, and enforcement mechanisms within eBilling systems</li><li>
Ability to manage day‑to‑day eBilling system operations, including monitoring queues, troubleshooting issues, and ensuring timely processing</li><li>
Ability to identify trends in billing inquiries or invoice adjustments and proactively recommend solutions</li><li>
Customer‑service orientation when responding to billing inquiries and resolving issues across multiple stakeholders</li></ul><p></p><p><b>
What would make us excited about you?</b></p><ul><li>
Bachelor&rsquo;s degree in Business Administration, Legal Studies, or a related field.</li><li>
5 or more years of experience in legal operations, business analysis, legal administration or comparable experience</li><li>
eBilling role: Experience managing eBilling systems (e.g., TeamConnect, Legal Tracker, CounselLink, or similar) and outside counsel invoice processing within a corporate or insurance setting strongly preferred</li><li>
Custodian of Records role: Experience responding to subpoenas or other legal requests for records within a corporate or insurance setting strongly preferred</li><li>
Actively shapes our company culture (e.g., participating in employee resource groups, volunteering, etc.)</li><li>
Lives into cultural norms (e.g., willing to have cameras when it matters: helping onboard new team members, building relationships, etc.)</li><li>
Travels as needed for role, including divisional / team meetings and other in-person meetings</li><li>
Fulfills business needs, which may include investing extra time, helping other teams, etc</li></ul><p></p><p><b>
Why Choose a Career at CSAA IG?</b></p><p></p><p>
At CSAA IG, we are a mission-driven organization proudly committed to empowering our members, our employees, and our communities to thrive<b>.
</b></p><p></p><p><b>Recognition: </b>We offer a total compensation package, annual bonus eligibility for most roles, 401(k) with a company match, and so much more! Read more about what we offer and what it is like to be a part of our dynamic team at https://careers.csaainsurance.aaa.com/us/en/benefits.</p><p></p><p><b>
Career Growth: </b>We believe in growth for everyone. Here at CSAA IG, leaders and mentors partner with employees to align interests, unlock development opportunities, and support long‑term success.</p><p></p><p><b>
Flexible Workplace: </b>We embrace a remote-first culture through our Flexible Workplace. Most employees hold Home-Flex roles, working primarily from home, often with the flexibility to work from various locations including CSAA offices. Our flexible workplace empowers you to balance remote work with intentional in‑person moments that deepen connection and collaboration.</p><p></p><p><b>
Inclusion and Belonging: </b>An inclusive and welcoming workplace is the cornerstone of our success. By fostering an environment where people feel valued and heard, we deepen our ability to understand and meet the unique needs of our members. This strengthens innovation and enhances our products and services, giving us a competitive edge in the market.</p><p></p><p><b>
Sustainability: </b>As climate change leads to more frequent and severe weather events, we are taking bold action to build more resilient communities and reduce our environmental impact. Submit your application to be considered. We communicate via email, so check your inbox and/or your spam folder to ensure you don&rsquo;t miss important updates from us.</p><p></p><p>
CSAA is committed to providing reasonable accommodations to qualified applicants and employees with disabilities or other limitations. If you would like to request an accommodation to participate in the job application or interview process, please contact TalentAcquistion@csaa.com</p><p></p><p>
If you apply and are selected to continue in the recruiting process, we will schedule a preliminary call with you to discuss the role and will disclose during that call the available salary/hourly rate range based on your location. Factors used to determine the actual salary offered may include location, experience, or education.</p><p></p><p>
CSAA does not provide visa sponsorship for this role. Applicants must have authorization to work indefinitely in the US. Please do not apply for this role if at any time (now or in the future) you will need immigration support (i.e., H-1B, TN, STEM OPT Training Plans, etc.).</p><p></p><p>
CSAA Insurance Group is an equal opportunity employer.</p><p>
#li-ml1</p><p>
.</p><p></p>
The national average hourly rate for this position is $30.03-$33.37. However, we have a location-based compensation structure. Our salary ranges vary and are calculated based on work location. The starting pay range for this position across all the states we hire in is $30.03-$40.10. This role also includes an opportunity for a company-wide annual discretionary bonus, through our Annual Incentive Plan (AIP), of up to 7% of eligible pay.<p></p>
This job posting will be unposted on Wed, 6 May 2026.</div>

Legal Operations e-Billing Specialist - Remote

United States Courts

<div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>The Office of the Clerk, U.S. Court of Appeals for the D.C. Circuit, is seeking a well-organized, detail-oriented, and reliable individual to serve as a Paralegal. The incumbent works closely with the Special Counsel to the Clerk and responds to inquiries from parties regarding cases, researches legal questions, reviews motions, and drafts orders. The incumbent serves as a back-up to the Courtroom Deputy.</p>
<p>Learn more about this agency</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>This job is open to</b></h2>
</div><div><div><div><h3 class="jobSectionHeader"><b>The public</b></h3>
</div><div>U.S. Citizens, Nationals or those who owe allegiance to the U.S.</div></div></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>Duties</b></h2>
</div><p></p><ul><li>Reviews motions and other filings, conducts legal research, answers questions related to court policies and practices, prepares memoranda, drafts and issues orders, and assists the Special Counsel in presenting motions and petitions to panels of judges for disposition.</li>
<li>Prepares letters, notices, and reports; proofreads and cite-checks documents drafted by others.</li>
<li>Responds to inquiries from pro se litigants, attorneys, and others regarding cases.</li>
<li>Monitors the Special Counsel's caseload and upcoming deadlines, prioritizes tasks, and provides other administrative support to the Special Counsel.</li>
<li>Maintains, updates, and tracks paper and electronic files; scans documents.</li>
<li>Maintains the list of attorneys who have volunteered to be appointed as amici curiae or pro bono counsel and the list of current and past appointments.</li>
<li>Reviews requests for compensation submitted by attorneys providing criminal defense representation under the Criminal Justice Act.</li>
<li>Serves as a back-up to the Courtroom Deputy, performing the full range of courtroom duties.</li>
<li>Serves as a back-up to the Attorney Admissions Clerk.</li>
<li>Performs other duties as assigned.</li></ul></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Requirements</b></h2>
</div><h3 class="jobSectionHeader"><b>Conditions of employment</b></h3>
<p></p><ul><li>The successful applicant must be able to work with minimal supervision while maintaining a high level of productivity. Good judgment, the ability to apply concepts to determine what action needs to be taken, strong oral and written communication skills, and careful proofreading skills are essential.</li>
<li>The responsibilities for this position require the employee to be on-site daily. Because the D.C. Circuit entertains a large number of high-profile and sealed cases, employees are subject to strict confidentiality requirements.</li>
<li>In addition, your continued employment is contingent upon the satisfactory completion of a background records check.</li>
<li>The successful applicant must be a United States citizen or eligible to work in the United States.</li>
<li>The successful applicant will be subject to mandatory electronic transfer of funds for payment of net pay.</li>
</ul>
<p></p><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<p>To qualify at the CL-23 level, an applicant must be a high school graduate or equivalent and have at least two years of general experience or one of the following educational accomplishments:
</p><ul>
<li>An associate's degree from an accredited school in a related legal field such as paralegal studies, pre-law, or criminal justice;</li>
<li>A bachelor's degree from an accredited school in a related legal field such as paralegal studies, pre-law, or criminal justice; or</li>
<li>A current paralegal certificate from an accredited provider.</li>
</ul>To qualify at the CL-24 or CL-25 level, an applicant must have at least one year of specialized experience or one of the educational accomplishments listed above.<br>
<br>
General experience consists of progressively responsible administrative, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the position's duties.<br>
<br>
Specialized experience consists of progressively responsible experience requiring the regular and recurring application of clerical or administrative procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry, or report generation. Such experience is encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.
<p></p><div><h3 class="jobSectionHeader"><b>Education</b></h3>
<p>At a minimum, candidates must possess a high school diploma or equivalent; however, a bachelor's degree is preferred.
</p></div><div><h3 class="jobSectionHeader"><b>Additional information</b></h3>
<p></p><div><div><ul><li>This position is an excepted appointment and is &quot;at will.&quot; The first year of employment is considered a probationary period.</li>
<li>The United States Courthouse is a smoke-free building.</li>
</ul><b><i>The United States Court of Appeals is an Equal Employment Opportunity Employer.</i></b></div></div><br>
<p></p>
<p>Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.</p>
</div><div><div><div><div><div><h1 class="jobSectionHeader"><p>Benefits</p></h1></div></div><div>
<p>To learn about the Judiciary's benefits, go to https://www.uscourts.gov/careers/benefits.</p></div></div></div></div></div>
<br><div><h2 class="jobSectionHeader"><b>How you will be evaluated</b></h2>
<p>You will be evaluated for this job based on how well you meet the qualifications above.</p>
<p>Applicants will be evaluated based on their application and an interview.</p></div>
<br><div><div><h2 class="jobSectionHeader"><b>Required Documents</b></h2>
</div><p></p><ul><li>Cover Letter</li>
<li>Resume</li>
</ul>See 'How to Apply' for instructions.
<p></p>
<div><h3 class="jobSectionHeader"><b>If you are relying on your education to meet qualification requirements:
</b></h3><p>Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
</p><p>Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2>
</div><div><div><p>Email a cover letter and resume, <b>as a single PDF attachment </b>(Attention: Human Resources) to VacancyParalegal@cadc.uscourts.gov. Please include the vacancy announcement number (USCA-26-05) in the subject line.<br>
<br>
This position is open until filled with preference given to applications received <b>by May 22, 2026</b>.</p></div><p><br>
</p></div>
<div><h3 class="jobSectionHeader"><b>Agency contact information</b></h3>
 <div>Human Resources
</div><div><div><div>Email</div>
<div>VacancyParalegal@cadc.uscourts.gov
</div></div><div><div>Address</div>
<div><div><i>US Court of Appeals for the DC Circuit</i><br>
<i>333 Constitution Avenue, N.W.</i><br>
<i>Washington, DC 20001</i><br>
<i>US
</i></div></div></div></div></div><h3 class="jobSectionHeader"><b>Next steps</b></h3>
<div><div><p>Interviews will begin immediately. The court will send a letter regarding the status of an application only to those candidates scheduled for interviews. When the position is filled, a notice will be placed on the court's internet site.</p></div></div></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2>
</div><div><div>Accepting applications</div>
<div><div>Open &amp; closing dates</div>
 <div>04/27/2026 to 07/22/2026
</div></div><div><div>Salary</div>
<div>$46,164 - $91,839 per year
<p>Starting salary depending on experience.</p>
</div></div><div><div>Pay scale &amp; grade</div>
<div>CL 23 - 25</div>
</div><div><div>Location</div>
<div>1 vacancy in the following location:</div>
 <div><div><div><div>Washington, DC
</div></div></div></div></div><div></div><div><div>Remote job</div>
<div>No</div>
</div><div><div>Telework eligible</div>
<div>No</div>
</div><div><div>Travel Required</div>
<div>Not required</div>
</div><div><div>Relocation expenses reimbursed</div>
<div>No
</div></div><div><div>Appointment type</div>
<div>Permanent</div>
</div><div><div>Work schedule</div>
<div>Full-time</div>
</div><div><div>Service</div>
<div>Excepted</div>
</div><div><div>Promotion potential</div>
<div>None
</div></div><div><div>Job family (Series)</div>
<ul><li>0950 Paralegal Specialist
</li></ul></div><div><div>Supervisory status</div>
<div>No</div>
</div><div><div>Security clearance</div>
<div>Not Required</div>
</div><div><div>Drug test</div>
<div>No</div>
</div><div><div>Financial disclosure</div>
<div>No</div>
</div><div><div>Bargaining unit status</div>
<div>No</div>
</div><div></div><div><div>Announcement number</div>
<div>USCA-26-05</div>
</div><div><div>Control number</div>
<div>866731900</div></div></div></div>

Paralegal

MILBANK LLP

<div>Overview:
<div>
The Legal Team Assistant &amp; Secretarial Services Coordinator provides high-level legal administrative support to assigned attorneys while partnering with the HR Manager and Associate Director of Legal Administrative Support on the day-to-day operations, workflow, training, and coordination of the Secretarial Services department. This role requires strong judgment, initiative, collaboration, attention to detail, and the ability to balance attorney support with departmental leadership responsibilities.</div>
Responsibilities:
<div><b>
Legal Team Assistant Responsibilities</b></div><ul><li>
Provide proactive, high-quality legal administrative support to assigned attorneys and clients, ensuring requests are acknowledged, tracked, completed promptly, and routed appropriately while maintaining ownership through completion.</li><li>
Anticipate attorney and client needs, manage competing priorities, meet deadlines, and collaborate effectively with internal departments including Legal Assistants, Word Processing, Records, IT, Finance, Travel, Mailroom, and the Copy Center.</li><li>
Prepare, revise, proofread, and format legal documents, spreadsheets, presentations, pleadings, blacklines, tables of contents/authorities, pro bono audit responses, and filing materials; coordinate complex document production and notarization as needed.</li><li>
Conduct research using internal and external tools; retrieve legal documents, filings, and related information; provide database support, data entry, and updates to firm systems.</li><li>
Organize and maintain electronic and physical files in compliance with firm policies, including NetDocuments, records retention, client security protocols, and records management requirements.</li><li>
Support matter administration, including new business intake, engagement and outside counsel guideline updates, billing contact maintenance, and related compliance and marketing data.</li><li>
Validate and process vendor invoices, attorney expense reimbursements, and disbursement requests; coordinate with Accounts Payable and other departments as needed.</li><li>
Assist attorneys and the Billing Department with client billing, including pro formas, narrative edits, OCG compliance, time transfers, invoice tracking, collections support, and timely invoice distribution.</li><li>
Manage attorney calendars, contacts, meetings, conference rooms, travel arrangements, itineraries, and expense reports; coordinate court-related scheduling and client-facing logistics as needed.</li><li>
Provide general administrative support, including correspondence handling, mail coordination, phone coverage, visitor reception, and other duties as assigned.</li><li>
Demonstrate commitment to continuous learning, technology adoption, and professional development.</li></ul><div><b>
Secretarial Services Coordinator Responsibilities:</b></div><ul><li>
Partner with Manager to resolve work issues and employee conflicts.</li><li>
Partner with Manager to design and implement secretarial/attorney assignments and workflow.</li><li>
Interface and collaborate with other departments, managers, attorneys and LTAs.</li><li>
Assist with collecting feedback from attorneys on performance, including annual evaluation process.</li><li>
Assist with coordinating overflow work requests / arrange overtime coverage.</li><li>
Assist with screening and interviewing candidates; coordinate onboarding process.</li><li>
Provide guidance and mentoring to staff on policies and procedures.</li><li>
Manage tasks related to attorney/team rotations and assignment changes.</li><li>
Support manager with tracking employee attendance, vacation requests and sick days; approve time records in a timely manner.</li><li>
Arrange for and coordinate coverage during extended leaves.</li><li>
Validate, process, and track vendor invoicing.</li><li>
Assist in planning events for Secretarial Services department.</li><li>
Participate in new technology pilots and rollouts; test and troubleshoot new systems; identify issues and recommend solutions.</li><li>
Assess training needs and identify skills or knowledge gaps that need to be addressed.</li><li>
Partner with the Manager to design and develop training programs and materials for Legal Team Assistants.
</li><li>Conduct training for Legal Team Assistants on various workflows and technology tools. Gather feedback from trainees after each educational session.
</li><li>Assist in organizing and maintaining training resources; track training credits in LMS.</li><li>
Assist in development and management of LTA Professional Development Path in LMS.</li><li>
Provide back-up support to Manager during absences which includes recording scheduled/unscheduled absences; distributing schedules; sending out coverage e-mails for absentee secretaries to assigned attorneys/team members; approving PTO (barring any conflicts), etc.</li></ul>
Qualifications:
<ul><li>A High School degree required; a college degree preferred.</li><li>
5+ years&rsquo; administrative/clerical support experience.</li><li>
Administrative support experience in a professional services environment required.</li><li>
Experience working effectively in changing team environments and demonstrated ability to work collaboratively, including having shared responsibilities to achieve single objectives.</li><li>
Experience with effective workload balancing to accomplish multiple tasks, including working cross-functionally with other teams and/or resources.</li><li>
Strong client service orientation.</li><li>
Effective and proactive team player; strong inter-personal skills.</li><li>
Strong written and oral communication skills.</li><li>
Strong grammatical and proofreading skills.</li><li>
Strong attention to detail.</li><li>
Strong organizational skills and ability to prioritize.</li><li>
Ability to meet deadlines and work well under pressure.</li><li>
Ability to think critically and analytically; exhibit sound judgment.</li><li>
Ability to handle privileged, confidential and sensitive information in an appropriate, professional manner.</li><li>
Strong computer/general database skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.</li><li>
Strong internet research skills.</li><li>
Ability and willingness to learn new technology and software platforms.</li><li>
Flexible and available to work overtime as needed (includes evenings and weekends).</li><li>
Available to report to work on the regularly scheduled days and at the scheduled hour</li></ul><div>
The anticipated base salary range offered for this role will be between $80,000 to $100,000 and represents the firm&rsquo;s good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate&rsquo;s relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.</div></div>

Legal Team Assistant & Team Coordinator

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