legal document assistant

Venture Gulf Engineering W.L.L

Job Summary:The Bilingual Document Controller manages the lifecycle of legal documents, who is fluent in Arabic and English to manage, organize, and maintain company legal documentation, including contracts, litigation case files, correspondence, and regulatory filings. The key goal is to ensure all documentation is accurate, securely stored, and easily accessible while maintaining high confidentiality.Key Responsibilities<ul><li>Bilingual Document Management: Receive, review, and file legal documents (contracts, briefs, notices) in both languages, ensuring accuracy of translation and terminology.</li><li>Case File Organization: Maintain, index, and organize physical and digital case files, ensuring logical structure and easy retrieval.</li><li>Confidentiality &amp; Compliance: Handle highly sensitive legal documents with discretion, complying with data security protocols and legal retention policies.</li><li>Version Control: Ensure that the most recent versions of contracts and documents are in use and that superseded versions are archived.</li><li>Data Entry &amp; Reporting: Register new documents, input data into the Document Management System (DMS), and prepare weekly/monthly status reports.</li><li>Liaison &amp; Support: Act as the central point of contact for document-related queries between the legal team, external counsel, and clients.</li><li>Audit Preparation: Provide documentation support during external audits, ensuring all logs are updated and traceable. Indeed +7</li></ul>Key Skills and Qualifications<ul><li>Language Proficiency: Excellent written and verbal communication skills in both English and [insert required language, e.g., Arabic], with the ability to translate legal terminology.</li><li>Experience: Proven experience (usually 3-5+ years) as a Document Controller, preferably within a law firm, corporate legal department, or legal consultancy.</li><li>Technical Proficiency: Strong computer literacy, including MS Office Suite (Word, Excel, PowerPoint), and experience with document management software (e.g., SharePoint).</li><li>Attention to Detail: Meticulous attention to detail to ensure accuracy in scanning, filing, and numbering.</li><li>Organization &amp; Confidentiality: Exceptional organizational skills and high professional discretion when handling confidential information.</li><li>Education: Bachelor&rsquo;s degree in Administration, Law, or a related field (preferred, but equivalent experience is often accepted).</li></ul>Ready to Join ImmediatelyJob Type: Full-timePay: QAR4,000.00 - QAR5,000.00 per monthWork Location: In person

Document Controller - Legal (Arabic & English Speaking)

<div>
 
 RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry&rsquo;s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 RR Donnelley is adding Legal Document Specialists to their team!
 
 
 
 
 
 In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.
 
 
 
 
 
 
 Must be able to commute to Phoenix, AZ
 
 
 
 
 
 
 
 Shift: Sunday-Thursday 11:00PM-7:30AM
 
 
 
 
 
 
 Training: Monday - Friday, 9AM - 5PM (6 weeks)
 
 
 
 
 
 
 Hybrid after 90 day probation, 3 days onsite 2 days remote
 
 
 
 
 
 
 Pay: $19.19 hourly plus $3.00 shift differential
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Create, edit and format legal documents to firm specifications using a variety of software applications
 </li>
 <li>
 Convert, clean and format documents to/from different file formats
 </li>
 <li>
 Create charts, graphs, tables, and spreadsheets as requested
 </li>
 <li>
 Create and/or edit Tables of Authorities and Table of Contents
 </li>
 <li>
 Perform data entry utilizing various software applications
 </li>
 <li>
 Transcribe analog or digital dictation files
 </li>
 <li>
 Restore/recover corrupted document files as necessary
 </li>
 <li>
 Provide telephone help desk support to troubleshoot application queries
 </li>
 <li>
 Complete all assigned jobs by the deadline in an accurate and timely manner
 </li>
 <li>
 Handle sensitive and/or confidential documents and information
 </li>
 <li>
 Follow established policies and procedures at all times
 </li>
 <li>
 Perform additional duties as necessary or assigned
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 
 Skills:
 
 
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Flexibility to work overtime as required
 </li>
 <li>
 Ability to work through complex legal document markups and instructions in a timely and accurate manner
 </li>
 <li>
 Ability to prioritize various requests and deadlines simultaneously
 </li>
 <li>
 Ability to interact with client and team members in a professional and respectful manner at all times
 </li>
 <li>
 Minimum typing speed of 60 wpm with 95% accuracy
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
 </li>
 <li>
 Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
 </li>
 <li>
 Experience and exposure in any of the legal word processing tasks below
 <ul>
 <li>
 Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
 </li>
 </ul>
 </li>
 <li>
 Transcription experience a plus
 </li>
 <li>
 Knowledge of legal terminology and legal citations preferred
 </li>
 </ul>
 
 
 
 
 
 
 
 Additional Information
 
 
 
 
 The rate of pay for this role at the noted RRD location is $19.19/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.
 
 
 
 
 
 
 
 
 #WLPHX
 
 
 
 
 
 
 
 
 All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.
 
 
 
 
 
 RRD is an Equal Opportunity Employer, including disability/veterans
 
 
 
</div>

Legal Document Specialist  - 3rd Shift (Hybrid)

The Judiciary, State of Hawaii

<div><div><div><h2 class="jobSectionHeader">Position Specific Description</h2></div>
<div>Recruitment Number 26-071LK, Court Administrator II (Legal Documents), SR-26, Honolulu, Oahu. 
 
Note: The recruitment for this position is being announced at the Court Administrator I and II levels. See Court Administrator I (Legal Documents), Recruitment Number 26-070LK.</div>
<div><h2 class="jobSectionHeader">Summary of Duties</h2></div>
<div>Plans, directs, controls and coordinates the court support functions of an organizational segment; participates in the development, evaluation, implementation and modification of new policies, procedures, work methods and programs, and recommends and/or makes changes as necessary; attends to administrative housekeeping matters; and performs other duties as required.</div> 
<div><h2 class="jobSectionHeader">Minimum Qualification Requirements</h2></div>
<div>Education Requirement: Graduation from an accredited four (4) year college or university with a bachelor&rsquo;s degree. Excess work experience as described under Specialized Experience below, or any other responsible administrative, professional or analytical work experience which provided knowledge and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a bachelor&rsquo;s degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge of comparable knowledge and abilities. 
 
The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex material; and solve complex problems logically and systematically. 
 
Specialized Experience: Three (3) years of progressively responsible professional, administrative, technical work experience in one or a combination of the following areas. Clerical work experience is non-qualifying: 
 
1. In a court or legal setting, responsibility for supervising or overseeing the operational activities of a unit or section whose primary function is the preparation and/or processing of legal documents. Such experience must have included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing new employees; and (6) disciplining them when necessary. Examples of legal setting are: Office of the Prosecutor, Public Defender, Department of the Attorney General, legal department in a financial institution or trust company, private attorney&rsquo;s office. 
 
2. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts. For purposes of this section, non-supervisory and supervisory work experience performing and/or supervising general clerical is not qualifying. 
 
Staff Specialist OR Supervisory Experience: Six (6) months of experience in one of the following areas: 
 
A. Staff Specialist Experience: Work in a criminal justice system which included the development and/or modification of an institutional program, and/or work in a criminal justice system which included program development; evaluation and the development of new and revised procedures; and advisory services to management in the overall aspects of program development and evaluation. 
 
B. Supervisory Experience: Experience which included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing of new employees; and (6) disciplining them when necessary. 
 
The required years of Supervisory Experience is separate from meeting the Specialized Experience requirement under #1 above. 
 
Administrative Experience: Six (6) months of progressively responsible work experience in a court or legal setting, social work or administrative program of the courts which involved active participation in and major responsibility for the development of policies and procedures; and the development, management, execution and coordination of program operations and activities. 
 
Substitution of Education for Specialized Experience: 
 
A. Master's degree in business, public administration or criminal justice administration or a closely related field may be substituted for one (1) year of Specialized Experience. 
 
B. Juris Doctor degree from an accredited school of law may be substituted for one (1) year of Specialized Experience.</div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813. 
 
Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.</div></div></div>

Court Administrator II (Legal Documents)

<div><div><div><h2 class="jobSectionHeader">Position Specific Description</h2></div>
<div>Recruitment Number 26-070LK, Court Administrator I (Legal Documents), SR-24, Honolulu, Oahu. 
 
Note: The recruitment for this position is being announced at the Court Administrator I and II levels. See Court Administrator II (Legal Documents), Recruitment Number 26-071LK.</div>
<div><h2 class="jobSectionHeader">Summary of Duties</h2></div>
<div>Plans, directs, controls and coordinates the court support functions of an organizational segment; participates in the development, evaluation, implementation and modification of new policies, procedures, work methods and programs, and recommends and/or makes changes as necessary; attends to administrative housekeeping matters; and performs other duties as required.</div> 
<div><h2 class="jobSectionHeader">Minimum Qualification Requirements</h2></div>
<div>Education Requirement: Graduation from an accredited four (4) year college or university with a bachelor&rsquo;s degree. Excess work experience as described under Specialized Experience below, or any other responsible administrative, professional or analytical work experience which provided knowledge and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a bachelor&rsquo;s degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge of comparable knowledge and abilities. 
 
The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex material; and solve complex problems logically and systematically. 
 
Specialized Experience: Three (3) years of progressively responsible professional, administrative, technical work experience in one or a combination of the following areas. Clerical work experience is non-qualifying: 
 
1. In a court or legal setting, responsibility for supervising or overseeing the operational activities of a unit or section whose primary function is the preparation and/or processing of legal documents. Such experience must have included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing new employees; and (6) disciplining them when necessary. Examples of legal setting are: Office of the Prosecutor, Public Defender, Department of the Attorney General, legal department in a financial institution or trust company, private attorney&rsquo;s office. 
 
2. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, social work or administrative program of the courts. 
 
For purposes of this section, non-supervisory and supervisory work experience performing and/or supervising general clerical is not qualifying. 
 
Staff Specialist OR Supervisory Experience: Six (6) months of experience in one of the following areas: 
 
A. Staff Specialist Experience: Work in a criminal justice system which included the development and/or modification of an institutional program, and/or work in a criminal justice system which included program development; evaluation and the development of new and revised procedures; and advisory services to management in the overall aspects of program development and evaluation. 
 
B. Supervisory Experience: Experience which included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing of new employees; and (6) disciplining them when necessary. 
 
The required years of Supervisory Experience is separate from meeting the Specialized Experience requirement under #1 above. 
 
Administrative Experience: Administrative aptitude rather than actual administrative experience is accepted. Administrative aptitude will be considered to have been met for this level when there is strong evidence of the necessary administrative aptitudes and abilities. Such evidence may be in the form of success in regular or special assignments or projects which involve administrative problems (e.g., planning, organizing, promoting and directing a program providing staff advice and assistance); interest in management demonstrated by the performance of work assignments in a manner which clearly indicates awareness of problems and the ability to solve them; completion of educational or training courses in the areas of management accompanied by the application of principles, which were learned, to work assignments; management&rsquo;s observation and evaluation of the applicant&rsquo;s leadership and managerial capabilities; success in trial assignments to managerial and/or administrative tasks. 
 
Substitution of Education for Specialized Experience: 
 
A. Master's degree in business, public administration or criminal justice administration or a closely related field may be substituted for one (1) year of Specialized Experience. 
 
B. Juris Doctor degree from an accredited school of law may be substituted for one (1) year of Specialized Experience.</div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813. 
 
Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.</div></div></div>

Court Administrator I (Legal Documents)

CVML

<div>
 
 
 Job Title: Legal Assistant
 
 
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 
 
 About the Role
 
 
 We are seeking a detail-oriented and proactive Legal Assistant to support our legal team in delivering high-quality services to a diverse client base. The role requires strong organizational skills, accuracy in document handling, and the ability to communicate effectively in both Arabic and French due to client and documentation requirements.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Provide administrative and legal support to lawyers and legal consultants
 </li>
 <li>
 Draft, format, and proofread legal documents, contracts, and correspondence
 </li>
 <li>
 Translate legal documents and communications between Arabic, French, and English as needed
 </li>
 <li>
 Manage case files, legal records, and document filing systems (physical and digital)
 </li>
 <li>
 Liaise with clients, government authorities, and external parties
 </li>
 <li>
 Assist with court filings, notarization, and document submissions
 </li>
 <li>
 Conduct basic legal research and compile case-related information
 </li>
 <li>
 Maintain confidentiality and ensure compliance with legal procedures and regulations
 </li>
 </ul>
 
 
 
 
 Requirements
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law or a related field
 </li>
 <li>
 2&ndash;4 years of experience as a Legal Assistant or in a similar role (preferably in a law firm)
 </li>
 <li>
 
 Fluency in Arabic and French (spoken and written) is required
 
 due to client interaction and legal documentation needs
 </li>
 <li>
 Strong command of English is highly preferred
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Proficiency in Microsoft Office and legal documentation systems
 </li>
 </ul>
 
 
 
 
 Preferred Qualifications
 
 <ul>
 <li>
 Experience working with UAE courts or government authorities
 </li>
 <li>
 Familiarity with legal procedures in the UAE (mainland and/or free zones)
 </li>
 <li>
 Experience with legal CRM or case management systems
 </li>
 </ul>
 
 
 
 
 What We Offer
 
 <ul>
 <li>
 Competitive salary based on experience
 </li>
 <li>
 Professional development and growth opportunities
 </li>
 <li>
 Exposure to a diverse and international client portfolio
 </li>
 </ul>
 
 
 
</div>

Legal Assistant

Smart Research System

Arabic Speaker Required &ndash; Executive AssistantJob Title: Executive Assistant Section: Legal AdministrationRole SummaryThe Executive Assistant provides high‑level administrative and secretarial support to the Office of the General Counsel. The role ensures effective coordination, confidential document handling, and smooth day‑to‑day administrative operations within the Legal Administration function.Key Responsibilities<ul><li>Provide executive‑level administrative and secretarial support</li><li>Manage calendars, meetings, correspondence, and document preparation</li><li>Draft, translate, and review correspondence in Arabic and English</li><li>Maintain records, files, and confidential legal documents</li><li>Coordinate with internal departments and external stakeholders</li><li>Support office operations and ensure timely follow‑up on assigned actions</li></ul>Requirements<ul><li>Fluent Arabic speaker (mandatory)</li><li>Strong English communication skills</li><li>Proven experience as an Executive Assistant or Administrative Assistant</li><li>High attention to detail and ability to handle confidential information</li><li>Proficient in MS Office and office management tools</li><li>Organized, professional, and able to work independently</li></ul>Pay: AED6,000.00 - AED10,000.00 per monthWork Location: In person

Executive Assistant - Arabic Speaker Required

Legal Assistant &ndash; Emirati/EmaratiRole Summary The Legal Assistant provides administrative and legal support to the Office of the General Counsel, assisting with document preparation, coordination, and confidential record management.Key Responsibilities<ul><li>Assist with drafting, translating, and reviewing legal correspondence in Arabic and English</li><li>Maintain and organize confidential legal documents and records</li><li>Coordinate meetings, deadlines, and follow‑ups</li><li>Support day‑to‑day legal office operations</li></ul>Requirements<ul><li>UAE National (Emirati) &ndash; mandatory</li><li>Fluent Arabic speaker with strong English skills</li><li>Experience in administrative or legal support preferred</li><li>Strong attention to detail and confidentiality</li><li>Proficient in MS Office</li></ul>Pay: AED6,000.00 - AED10,000.00 per monthWork Location: In person

Legal Assistant - UAE National

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