legal document assistant

Gordon Rees Scully Mansukhani, LLP

<div>Overview:

GRSM&rsquo;s Virtual Legal Support Assistant (&ldquo;VLS Assistant&rdquo;) will work in a remote capacity and actively process sensitive and confidential case related assignments received from the Firm&rsquo;s brick and mortar offices. This is a fast-paced and metric-driven environment where accuracy matters and results are measured. Extensive training is provided along with full benefits, including computer equipment. 
All employees working 30+ hours per week are eligible for Medical, Dental, Vision, 401K, PTO, Disability &amp; Life Insurance. 
This fully remote role will be staffed in VLS&rsquo; &ldquo;New Matter Intake&rdquo; (&ldquo;NMI&rdquo;) service line and will work daytime hours. The following shifts are available and can be filled from any US location and will include a mandatory 1-hour lunch. This is a full-time, 40-hour per week role. 
Openings #1-3: Monday-Friday, 11am &ndash; 8pm ET / 8am &ndash; 5pm PT 
Openings #4-5: Monday-Friday, 9am &ndash; 6pm ET / 6am &ndash; 3pm PT 
Responsibilities 
<ul><li>
Polished and professional office communication &ndash; you are a visible representative of the VLS Department and must present (both verbally and in writing) in a polished and professional manner at all times.</li><li>
Prepare and input information into New Matter Intake system.</li><li>
Follow up on missing information needed to open New Matters.</li><li>
Track deadlines.</li></ul> 
Department Overview 
The Virtual Legal Support Team handles a wide array of legal support functions across our three service lines: Direct Support, Document Processing and New Matter Intake. Some of the tasks this department performs are as follows: review and data entry for new matters, organize and name incoming documents in the firm&rsquo;s Document Management System (iManage), prepare confidential and sensitive legal documents across all 50 states using templates and forms within the Microsoft Suite programs, Kofax Power PDF, and other firm software to convert documents, replace text, run document comparisons, mark and run tables of content and authorities, mail merges, create fillable forms, and edit presentations. 
Qualifications 
<ul><li>
REQUIRED: Minimum 1 year of relevant experience working in a law firm setting.</li><li>
Strength in MSFT Teams preferred; previous remote work experience preferred.</li><li>
iManage, Chrome River and Kofax experience preferred.</li><li>
Advanced skillset using Microsoft Suite Programs (e.g., Word, Excel and PowerPoint).</li></ul> 
Salary: $45,000.00 annually or $21.63 per hour. 
For consideration, please submit a cover letter and resume. 
Gordon Rees Scully Mansukhani is an equal opportunity employer. 
 
No recruiter emails or telephone calls. 
Disclaimer: Reposting positions from this website does not authorize search firms or other third parties to directly solicit candidates on the firm&rsquo;s behalf or represent a relationship with the firm. Agencies must sign GRSM&rsquo;s fee agreement. The firm&rsquo;s search agreements are specific to individuals and groups who will be considered on a case-by-case basis. Candidates submitted by a search firm without an executed search firm agreement will not be considered as an applicant. For consideration, please send a detailed blind profile of your candidate to: recruiting@grsm.com.
Pay Range: USD $45,000.00 - USD $45,000.00 /Yr.</div>

Virtual Legal Support Assistant ("New Matter Intake")

<div>Overview:

GRSM&rsquo;s Virtual Legal Support Assistant (&ldquo;VLS Assistant&rdquo;) will work in a remote capacity and actively draft pleading shell requests received from the Firm&rsquo;s brick and mortar offices via ticketing software (Fresh Works). This is a fast-paced and metric-driven environment where accuracy matters and results are measured. Extensive training is provided along with full benefits, including computer equipment. 
All employees working 30+ hours per week are eligible for Medical, Dental, Vision, 401K, PTO, Disability &amp; Life Insurance. 
This fully remote role will be staffed in VLS&rsquo; &ldquo;Document Processing&rdquo; (&ldquo;DP&rdquo;) service line and will work evening hours. The following shifts can be filled from any US location and will include a mandatory 1-hour lunch. This is a full-time, 40-hour per week role. 
Openings #1-2: Monday-Friday, 11am &ndash; 8pm ET / 8am &ndash; 5pm PT 
Openings #3-4: Monday-Friday, 1pm &ndash; 10pm ET / 10am &ndash; 7pm PT 
Opening #5: Monday-Friday, 2pm &ndash; 11pm ET / 11am &ndash; 8pm PT 
Responsibilities 
<ul><li>
Draft Shell Pleadings: Answers, Discovery Responses, Captions.</li><li>
Create Tables of Contents and Authorities using Best Authority.</li><li>
Document Comparisons &amp; Redlines.</li><li>
Document Conversions.</li><li>
Document Revisions.</li><li>
Bates Numbering using Kofax.</li><li>
PDF Assembly using Kofax.</li><li>
Edit PowerPoint Presentations.</li><li>
Edit Excel Documents.</li></ul>
Department Overview 
The Virtual Legal Support Team handles a wide array of legal support functions across our three service lines: Direct Support, Document Processing and New Matter Intake. Some of the tasks this department performs are as follows: review and data entry for new matters, organize and name incoming documents in the firm&rsquo;s Document Management System (iManage), prepare confidential and sensitive legal documents across all 50 states using templates and forms within the Microsoft Suite programs, Kofax Power PDF, and other firm software to convert documents, replace text, run document comparisons, mark and run tables of content and authorities, mail merges, create fillable forms, and edit presentations. 
Qualifications 
<ul><li>
REQUIRED: Minimum 1 year of relevant experience drafting pleadings in a law firm setting.</li><li>
Strength in MS Teams preferred; previous remote work experience preferred.</li><li>
Advanced skillset using Microsoft Suite Programs (e.g., Word, Excel and PowerPoint).</li><li>
Preference given to individuals with a basic understanding of litigation workflow.</li></ul> 
Salary: $45,000.00 annually or $21.63 per hour. 
For consideration, please submit a cover letter and resume. 
Gordon Rees Scully Mansukhani is an equal opportunity employer. 
No recruiter emails or telephone calls. 
Disclaimer: Reposting positions from this website does not authorize search firms or other third parties to directly solicit candidates on the firm&rsquo;s behalf or represent a relationship with the firm. Agencies must sign GRSM&rsquo;s fee agreement. The firm&rsquo;s search agreements are specific to individuals and groups who will be considered on a case-by-case basis. Candidates submitted by a search firm without an executed search firm agreement will not be considered as an applicant. For consideration, please send a detailed blind profile of your candidate to: recruiting@grsm.com.
Pay Range: USD $45,000.00 - USD $45,000.00 /Yr.</div>

Virtual Legal Support Assistant (“Word Processor”)

<div>Overview:

GRSM&rsquo;s Virtual Legal Support Assistant (&ldquo;VLS Assistant&rdquo;) will work in a remote capacity and actively process sensitive and confidential case related assignments received from the Firm&rsquo;s brick and mortar offices. This is a fast-paced and metric-driven environment where accuracy matters and results are measured. Extensive training is provided along with full benefits, including computer equipment. 
All employees working 30+ hours per week are eligible for Medical, Dental, Vision, 401K, PTO, Disability &amp; Life Insurance. 
This fully remote role will be staffed in VLS&rsquo; Direct Support (&ldquo;DS&rdquo;) service line and will work daytime hours. The following shifts can be filled from any US location and will include a mandatory 1-hour lunch. This is a full-time, 40 hour per week role. 
Opening #1: Monday-Friday, 8am &ndash; 5pm ET / 5am &ndash; 2pm PT 
Opening #2: Monday-Friday, 9am &ndash; 6pm ET / 6am &ndash; 3pm PT 
Openings #3-4: Monday-Friday, 10am &ndash; 7pm ET / 7am &ndash; 4pm PT 
Opening #5: Monday-Friday, 11am &ndash; 8pm ET / 8am &ndash; 5pm PT 
Responsibilities 
<ul><li>
Polished and professional office communication &ndash; you are a visible representative of the VLS Department and must present in a polished and professional manner at all times.</li><li>
Maintain up-to-date Client Case Lists.</li><li>
Save &amp; Distribute Incoming Mail.</li><li>
Download and save court ECF filings using firm naming conventions.</li><li>
Process Vendor Invoices using Chrome River software.</li><li>
Process Expense Reimbursements using Chrome River software.</li><li>
Ad Hoc projects such as: large PDF bookmarking projects and large OCR projects.</li></ul>
Department Overview 
The Virtual Legal Support Team handles a wide array of legal support functions across our three service lines: Direct Support, Document Processing and New Matter Intake. Some of the tasks this department performs are as follows: review and data entry for new matters, organize and name incoming documents in the firm&rsquo;s Document Management System (iManage), prepare confidential and sensitive legal documents across all 50 states using templates and forms within the Microsoft Suite programs, Kofax Power PDF, and other firm software to convert documents, replace text, run document comparisons, mark and run tables of content and authorities, mail merges, create fillable forms, and edit presentations. 
Qualifications 
<ul><li>
REQUIRED: Minimum 1 year of relevant experience.</li><li>
Strength in MS Teams preferred; previous remote work experience preferred.</li><li>
iManage, Chrome River and Kofax experience preferred.</li><li>
Advanced skillset using Microsoft Suite Programs (e.g., Word, Excel and PowerPoint).</li></ul>
Salary: $45,000.00 annually or $21.63 per hour. 
For consideration, please submit a cover letter and resume. 
Gordon Rees Scully Mansukhani is an equal opportunity employer. 
No recruiter emails or telephone calls. 
Disclaimer: Reposting positions from this website does not authorize search firms or other third parties to directly solicit candidates on the firm&rsquo;s behalf or represent a relationship with the firm. Agencies must sign GRSM&rsquo;s fee agreement. The firm&rsquo;s search agreements are specific to individuals and groups who will be considered on a case-by-case basis. Candidates submitted by a search firm without an executed search firm agreement will not be considered as an applicant. For consideration, please send a detailed blind profile of your candidate to: recruiting@grsm.com.
Pay Range: USD $45,000.00 - USD $45,000.00 /Yr.</div>

Virtual Legal Support Assistant (“Direct Support”)

The Natural Wash

Position : Legal Documentation AssociateLocation : Shalimar bagh, North DelhiExpeience : 4-8 YearsPackage : 3-5 LPAEmployement Type : Full TimeResponsibilities<ul><li>Draft, review, and manage legal documents including contracts, agreements, and notices.</li><li>Ensure compliance with legal standards and internal policies.</li><li>Coordinate with internal teams and external stakeholders for document execution.</li><li>Maintain organized records and document tracking systems.</li><li>Assist in audits, due diligence, and legal filings.</li></ul>Requirements<ul><li>Bachelors degree in Law, Business Administration, or related field.</li><li>13 years of experience in legal documentation or paralegal support.</li><li>Strong attention to detail and organizational skills.</li></ul>Apply : hr@thenaturalwash.comWhatsApp : 8882212377Team HRTNWJob Types: Full-time, PermanentPay: &#8377;25,000.00 - &#8377;40,000.00 per monthBenefits:<ul><li>Paid sick time</li></ul>Application Question(s):<ul><li>What is your highest qualification?</li><li>How much experience do you have in Legal documentation?</li></ul>Work Location: In person

Legal Documentation Associate

Premium

Notary AssistantLaw degreeSalary: Fixed salary + Commission English and Arabic - full computer proficiencyShould be Arabic &amp; English speaker with basic legal knowledge.<ul><li>Verify signers' identities and ensure proper documentation is presented.</li><li>Assist the notary public with preparing, reviewing, and organizing documents for notarization.</li><li>Schedule and confirm appointments for notarization services.</li><li>Maintain accurate records of notarized documents and logbooks.</li><li>Provide general administrative support, including filing, scanning, data entry, and answering client queries.</li><li>Ensure all notarial acts comply with state laws and regulations.</li><li>Handle sensitive information with confidentiality and professionalism.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>

Notary Assistant

JLL supports the Whole You, personally and professionally.
 
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
 
About JLL
 We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 92,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
 Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
 Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
 
Project & Development Services - MENA
 JLL Project & Development Services (P&DS) MENA provides consulting, design, management and build services to tenant and owners, leveraging technology and digital solutions to drive outstanding service delivery.
 We bring a life-cycle perspective to our clients, from development solutions to our core services in programme, project and cost management and consulting in digital solutions, tenancy management, sustainability, leisure & entertainment, and workplace & design.
 Role Purpose
 We are looking for an Assistant Document Controller for our P&DS team to support our document management operations within our commercial real estate projects. The successful candidate will assist in establishing, maintaining, and monitoring document control procedures to ensure accurate, timely, and efficient management of project documentation across various real estate developments and transactions.
 
Key ResponsibilitiesDocument ManagementAssist in implementing and maintaining document control procedures and protocols
 Support the registration, distribution, and tracking of all project documents
 Maintain accurate document registers and databases
 Ensure proper filing, storage, and retrieval of both physical and digital documents
 Monitor document status and follow up on outstanding submissions
 Quality ControlReview documents for completeness, accuracy, and compliance with established standards
 Verify document formatting, numbering, and revision control
 Flag discrepancies and coordinate corrections with relevant parties
 Support document audit processes and maintain audit trails
 Administrative SupportAssist with document preparation, scanning, and digitization
 Coordinate document distribution to internal teams and external stakeholders
 Maintain correspondence logs and communication records
 Support meeting preparation by organizing relevant documentation
 Assist with document archiving and retention procedures
 Technology & SystemsUtilize document management software and databases
 Support system maintenance and user access management
 Assist with training team members on document control procedures
 Help troubleshoot technical issues related to document management systems
 Required QualificationsEducation & ExperienceHigh school diploma or equivalent required; Associate's degree preferred
 1-2 years of experience in document control, administration, or related field
 Experience in commercial real estate, construction, or project management is a plus
 Technical SkillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 Experience with document management systems (SharePoint, ProjectWise, or similar)
 Basic understanding of file management and database systems
 Familiarity with PDF manipulation and document scanning software
 Core CompetenciesStrong attention to detail and accuracy
 Excellent organizational and time management skills
 Effective written and verbal communication abilities
 Ability to work independently and as part of a team
 Problem-solving mindset and proactive approach
 Ability to handle multiple priorities in a fast-paced environment
 Discretion when handling confidential information
 Preferred QualificationsExperience with Aconex, Procore, or other construction/real estate project management platforms
 Knowledge of document control standards and best practices
 Understanding of commercial real estate processes and terminology
 Previous experience in a client-facing role
 
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
 
Personalized benefits that support personal well-being and growth:
 
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
 
About JLL –
 
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
 
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
 
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Assistant Document Controller

Hirely Consultants

Job Overview: We are seeking detail-oriented and motivated fresh graduates to join our team as Legal Documentation Assistant. This is an excellent opportunity to begin your professional career in an organized and professional environment, supporting our team in handling documentation, correspondence, and client files.Key Responsibilities:<ul><li>Prepare, organize, and maintain client and company documents.</li><li>Assist in record-keeping, data entry, and file management.</li><li>Draft and proofread correspondence and internal reports.</li><li>Handle incoming and outgoing mail and maintain filing systems.</li><li>Communicate professionally with clients and team members via phone, email, and in person.</li><li>Ensure confidentiality of all company and client-related information.</li><li>Support the department in meeting daily goals and deadlines.</li><li>Perform general administrative and clerical duties as required.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (English Literature or related field preferred).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills with attention to detail.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Ability to manage multiple tasks in a fast-paced environment.</li><li>Eagerness to learn and grow within a professional setting.</li></ul>Location: This position is based in Bahria Town Phase 07, Islamabad. Applicants must be able to commute to the workplace.Job Type: Full-timePay: From Rs43,000.00 per monthWork Location: In person

Legal Documentation Assistant (On-site and Remote)

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