legal document assistant

Gordon Rees Scully Mansukhani, LLP

<div>Overview:
<div>
GRSM&rsquo;s Virtual Legal Support Assistant (&ldquo;VLS Assistant&rdquo;) will work in a remote capacity and actively process sensitive and confidential case related assignments received from the Firm&rsquo;s brick and mortar offices. This is a fast-paced and metric-driven environment where accuracy matters and results are measured. Extensive training is provided along with full benefits, including computer equipment. All employees working 30+ hours per week are eligible for Medical, Dental, Vision, 401K, PTO, Disability &amp; Life Insurance.</div><div></div><div><br>
This fully remote role will be staffed in VLS&rsquo; Direct Support (&ldquo;DS&rdquo;) service line and will work daytime hours. The following shifts <b>can be filled from any US location</b> and will include a mandatory 1-hour lunch. This is a full-time, 40 hour per week role.</div><div></div><div><br>
Opening #1: Monday-Friday, 11am to 8pm ET / 8am to 5pm PT<br>
Opening #2: Monday-Friday, 9am to 6pm ET / 6am to 3pm PT</div><div><b><br>
Responsibilities:</b></div><ul><li>
Polished and professional office communication &ndash; you are a visible representative of the VLS Department and must present in a polished and professional manner at all times</li><li>
Maintain up-to-date Client Case Lists</li><li>
Save &amp; Distribute Incoming Mail</li><li>
Download and save court ECF Filings using firm naming conventions</li><li>
Process Vendor Invoices using Chrome River software</li><li>
Process Expense Reimbursements using Chrome River software</li><li>
Ad Hoc projects such as: large PDF bookmarking projects, large OCR projects</li></ul><div><b>
Department Overview:</b></div><div></div><div><br>
The Virtual Legal Support Team handles a wide array of legal support functions across our three service lines: Direct Support, Document Processing and New Matter Intake. Some of the tasks this department performs are as follows: review and data entry for new matters, organize and name incoming documents in the firm&rsquo;s Document Management System (iManage), prepare confidential and sensitive legal documents across all 50 states using templates and forms within the Microsoft Suite programs, Kofax Power PDF, and other firm software to convert documents, replace text, run document comparisons, mark and run tables of content and authorities, mail merges, create fillable forms, and edit presentations.</div><div></div><div><b><br>
Qualifications:</b></div><ul><li>
REQUIRED: Minimum 1 year of relevant experience working in a law firm setting.</li><li>
Strength in MS Teams preferred; previous remote work experience preferred.</li><li>
iManage, Chrome River and Kofax experience preferred.</li><li>
Advanced skillset using Microsoft Suite Programs (e.g., Word, Excel and PowerPoint).</li></ul><div></div><div><br>
Salary: $45,000.00 annually or $21.63 per hour.</div><div></div><div><br>
For consideration, please submit a cover letter and resume.</div><div></div><div><br>
Gordon Rees Scully Mansukhani is an equal opportunity employer.</div><div></div><div><i><br>
No recruiter emails or telephone calls.</i></div><div></div><div><i><br>
Disclaimer: Reposting positions from this website does not authorize search firms or other third parties to directly solicit candidates on the firm&rsquo;s behalf or represent a relationship with the firm. Agencies must sign GRSM&rsquo;s fee agreement. The firm&rsquo;s search agreements are specific to individuals and groups who will be considered on a case-by-case basis. Candidates submitted by a search firm without an executed search firm agreement will not be considered as an applicant. For consideration, please send a detailed blind profile of your candidate to: recruiting@grsm.com.</i></div>
Pay Range: USD $45,000.00 - USD $45,000.00 /Yr.</div>

Virtual Legal Support Assistant (“Direct Support”)

<div>
 <p>
  RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry&rsquo;s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.
  <br/>
  <br/>
  <br/>
  <br/>
 </p>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <p>
  <strong>
   RR Donnelley is adding Legal Document Specialists to their team!
   <br/>
   <br/>
  </strong>
 </p>
 <p>
  In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.
  <br/>
  <br/>
 </p>
 <p>
  <u>
   <strong>
    Must be able to commute to Phoenix, AZ
    <br/>
    <br/>
   </strong>
  </u>
 </p>
 <p>
  <strong>
   Openings: 2 positions
   <br/>
   <br/>
  </strong>
 </p>
 <p>
  <strong>
   Shift:  Thursday - Monday, 7:00am-3:30pm
   <br/>
   <br/>
  </strong>
 </p>
 <p>
  <strong>
   Training:  Monday - Friday, 9AM - 5PM, 3-6 weeks
   <br/>
   <br/>
  </strong>
 </p>
 <p>
  <strong>
   Pay: $19.19 plus $1.00 shift differential
   <br/>
   <br/>
  </strong>
 </p>
 <p>
  <strong>
   Hybrid:  after 90 day probation
   <br/>
   <br/>
  </strong>
 </p>
 <p>
  <strong>
   Sign on bonus of $2000 (distributed in payments, based on performance review)
   <br/>
   <br/>
  </strong>
 </p>
 <p>
  <strong>
   Responsibilities:
   <br/>
   <br/>
  </strong>
 </p>
 <ul>
  <li>
   Create, edit and format legal documents to firm specifications using a variety of software applications
  </li>
  <li>
   Convert, clean and format documents to/from different file formats
  </li>
  <li>
   Create charts, graphs, tables, and spreadsheets as requested
  </li>
  <li>
   Create and/or edit Tables of Authorities and Table of Contents
  </li>
  <li>
   Perform data entry utilizing various software applications
  </li>
  <li>
   Transcribe analog or digital dictation files
  </li>
  <li>
   Restore/recover corrupted document files as necessary
  </li>
  <li>
   Provide telephone help desk support to troubleshoot application queries
  </li>
  <li>
   Complete all assigned jobs by the deadline in an accurate and timely manner
  </li>
  <li>
   Handle sensitive and/or confidential documents and information
  </li>
  <li>
   Follow established policies and procedures at all times
  </li>
  <li>
   Perform additional duties as necessary or assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <p>
  <strong>
   Skills:
   <br/>
   <br/>
  </strong>
 </p>
 <ul>
  <li>
   Excellent verbal and written communication skills
  </li>
  <li>
   Flexibility to work overtime as required
  </li>
  <li>
   Ability to work through complex legal document markups and instructions in a timely and accurate manner
  </li>
  <li>
   Ability to prioritize various requests and deadlines simultaneously
  </li>
  <li>
   Ability to interact with client and team members in a professional and respectful manner at all times
  </li>
  <li>
   Minimum typing speed of 60 wpm with 95% accuracy
  </li>
 </ul>
 <p>
  <strong>
   Experience:
   <br/>
   <br/>
  </strong>
 </p>
 <ul>
  <li>
   High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
  </li>
  <li>
   Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
  </li>
  <li>
   Experience and exposure in any of the legal word processing tasks below
   <ul>
    <li>
     Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
    </li>
   </ul>
  </li>
  <li>
   Transcription experience a plus
  </li>
  <li>
   Knowledge of legal terminology and legal citations preferred
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 <p>
  The rate of pay for this role at the noted RRD location is $19.19/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.
  <br/>
  <br/>
 </p>
 <p>
  #WLPHX
  <br/>
  <br/>
 </p>
 <p>
  <br/>
  <br/>
 </p>
 <p>
  All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.
  <br/>
  <br/>
 </p>
 <br/>
 <p>
  RRD is an Equal Opportunity Employer, including disability/veterans
  <br/>
  <br/>
 </p>
</div>


Legal Document Specialist  - 1st Shift (Hybrid) -*Sign On Bonus*

<div>
 <p>
  RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry&rsquo;s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.
  <br/>
  <br/>
  <br/>
  <br/>
 </p>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <p>
  <strong>
   RR Donnelley is adding Legal Document Specialists to their team!
   <br/>
   <br/>
  </strong>
 </p>
 <p>
  In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.
  <br/>
  <br/>
 </p>
 <p>
  <u>
   <strong>
    Must be able to commute to Phoenix, AZ
    <br/>
    <br/>
   </strong>
  </u>
 </p>
 <p>
  <strong>
   Shift:  Monday - Friday, 7AM - 330PM
   <br/>
   <br/>
  </strong>
 </p>
 <p>
  <strong>
   Pay: $19.19 hourly
   <br/>
   <br/>
  </strong>
 </p>
 <p>
  <strong>
   Responsibilities:
   <br/>
   <br/>
  </strong>
 </p>
 <ul>
  <li>
   Create, edit and format legal documents to firm specifications using a variety of software applications
  </li>
  <li>
   Convert, clean and format documents to/from different file formats
  </li>
  <li>
   Create charts, graphs, tables, and spreadsheets as requested
  </li>
  <li>
   Create and/or edit Tables of Authorities and Table of Contents
  </li>
  <li>
   Perform data entry utilizing various software applications
  </li>
  <li>
   Transcribe analog or digital dictation files
  </li>
  <li>
   Restore/recover corrupted document files as necessary
  </li>
  <li>
   Provide telephone help desk support to troubleshoot application queries
  </li>
  <li>
   Complete all assigned jobs by the deadline in an accurate and timely manner
  </li>
  <li>
   Handle sensitive and/or confidential documents and information
  </li>
  <li>
   Follow established policies and procedures at all times
  </li>
  <li>
   Perform additional duties as necessary or assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <p>
  <strong>
   Skills:
   <br/>
   <br/>
  </strong>
 </p>
 <ul>
  <li>
   Excellent verbal and written communication skills
  </li>
  <li>
   Flexibility to work overtime as required
  </li>
  <li>
   Ability to work through complex legal document markups and instructions in a timely and accurate manner
  </li>
  <li>
   Ability to prioritize various requests and deadlines simultaneously
  </li>
  <li>
   Ability to interact with client and team members in a professional and respectful manner at all times
  </li>
  <li>
   Minimum typing speed of 60 wpm with 95% accuracy
  </li>
 </ul>
 <p>
  <strong>
   Experience:
   <br/>
   <br/>
  </strong>
 </p>
 <ul>
  <li>
   High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
  </li>
  <li>
   Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
  </li>
  <li>
   Experience and exposure in any of the legal word processing tasks below
   <ul>
    <li>
     Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
    </li>
   </ul>
  </li>
  <li>
   Transcription experience a plus
  </li>
  <li>
   Knowledge of legal terminology and legal citations preferred
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 <p>
  The rate of pay for this role at the noted RRD location is $19.19/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.
  <br/>
  <br/>
 </p>
 <p>
  <br/>
  <br/>
 </p>
 <p>
  All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.
  <br/>
  <br/>
 </p>
 <br/>
 <p>
  RRD is an Equal Opportunity Employer, including disability/veterans
  <br/>
  <br/>
 </p>
</div>


Legal Document Specialist  - 1st Shift (Hybrid)

Clark Hill Law

<div>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 Clark Hill PLC is seeking an experienced Word Processor for its Evening or Mid-Day Shift in either of the following offices: Phoenix, Las Vegas, Denver or Dallas. This position provides Attorneys and Firm Staff with document assistance in Firm document programs. The ideal candidate must be skilled in MS Word, MS Excel, MS PowerPoint, and Adobe Acrobat Professional, including the use of styles and the creation and formatting of complex documents, and the ability to utilize advanced program features. This is a 40-hour-per-week, non-exempt position.
 <br/>
 <br/>
 <strong>
  Essential Functions
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Document Creation/Revision
  </li>
  <li>
   Document Formatting
  </li>
  <li>
   Apply styles
  </li>
  <li>
   Create numbering schemes
  </li>
  <li>
   Create Table of Contents &amp; Table of Authorities
  </li>
  <li>
   Scan/clean/format text documents
  </li>
  <li>
   Merge documents/labels
  </li>
  <li>
   Simple formulas/sorting
  </li>
  <li>
   Create Charts
  </li>
  <li>
   Proofread
  </li>
  <li>
   Slide Creativity
  </li>
  <li>
   Scan images
  </li>
  <li>
   Audio tape/digital transcription
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Log incoming jobs
  </li>
  <li>
   Practice complicated/rarely used program features
  </li>
  <li>
   Review training courses online/attend training classes offered
  </li>
  <li>
   Special Projects assigned by Supervisor
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Knowledge, Skills, Abilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Typing speed of 70 wpm with excellent accuracy
  </li>
  <li>
   Audio transcription expertise
  </li>
  <li>
   Excellent grammar, punctuation and spelling
  </li>
  <li>
   Excellent proofreading skills
  </li>
  <li>
   Expert knowledge and ability in MS Word, Excel, PowerPoint, Kofax
  </li>
  <li>
   Ability to produce and format complex documents
  </li>
  <li>
   Work under pressure within a timeframe
  </li>
  <li>
   Service-oriented team player
  </li>
  <li>
   Good interpersonal and organizational skills. Ability to set priorities
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience, Education/Training Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or GED equivalent
  </li>
  <li>
   At least 3 years relevant work experience
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Hours
  <br/>
  <br/>
 </strong>
 <strong>
  [Evening Shift]
 </strong>
 Monday &ndash; Friday: 1:00 PM &ndash; 9:00PM (PST); 2:00 PM-10:00 PM (MST); 3:00 PM &ndash; 11:00 PM (CST); or 4:00 PM &ndash; 12:00 AM (EST) respectively, depending on the office location. Evening shift is eligible for remote work (Phoenix, Las Vegas, Denver, Dallas).
 <br/>
 <br/>
 <strong>
  [Mid-Day Shift]
 </strong>
 Monday &ndash; Friday: 10:00 AM-6:00 PM PST (Phoenix &amp; Las Vegas only).
 <br/>
 <br/>
 The salary range at the time of posting is approximately $29.00-$36.00 hourly or approximately $60K-$75K annually, depending on experience and based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.
 <br/>
 <br/>
 Clark Hill is an AmLaw 200 law firm with 30 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.
 <br/>
 <br/>
 Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.
</div>


Legal Word Processor

HolleyFirm LLC

<p><b>Job Summary</b><br/>We are seeking a detail-oriented and proactive Liens &amp; Subrogation Assistant to join our dynamic team. In this vital role, you will support the resolution of insurance claims by managing lien processes and subrogation efforts efficiently. Your expertise in accounting principles, medical billing, and financial software will help ensure accurate tracking of claims, proper documentation, and effective negotiations with third parties. This position offers an exciting opportunity to contribute to the financial health of our organization while developing your skills in healthcare reimbursement, legal processes, and financial analysis.</p><p><b>Responsibilities</b></p><ul><li>Assist in managing lien filings and releases related to insurance claims, ensuring compliance with applicable regulations and policies.</li><li>Support subrogation activities by identifying recoverable amounts, initiating collection efforts, and tracking recovery progress.</li><li>Enter and maintain accurate data within various accounting software systems such as QuickBooks, Sage, PeopleSoft, and other financial tools.</li><li>Conduct account reconciliation to verify the accuracy of receivables, payables, and related financial transactions.</li><li>Collaborate with medical billing teams.</li><li>Analyze accounts receivable data to identify discrepancies, trends, or issues requiring further investigation or negotiation.</li><li>Prepare detailed reports on lien status, subrogation cases, and recovery outcomes for management review.</li><li>Engage in negotiation with third-party payers or legal entities to facilitate claim resolution while maintaining professional phone etiquette and customer service standards.</li></ul><p><b>Qualifications</b></p><ul><li>Strong understanding of GAAP (Generally Accepted Accounting Principles), corporate accounting practices, and governmental accounting standards.</li><li>Knowledge of medical terminology and medical billing procedures is highly desirable.</li><li>Demonstrated ability to perform data entry accurately using 10 key typing skills and double-entry bookkeeping methods.</li><li>Experience with accounts receivable/payable processes, account reconciliation, journal entries, and revenue cycle management.</li><li>Excellent analysis skills with attention to detail for account analysis and financial concept application.</li><li>Effective negotiation skills combined with professional phone etiquette for engaging with clients or third-party payers.</li><li>Familiarity with legal aspects of liens and subrogation processes within the healthcare or insurance industry is preferred.</li><li>Strong organizational skills with the ability to manage multiple cases simultaneously while adhering to deadlines. Join us in a role that combines technical accounting expertise with impactful healthcare reimbursement work! We&rsquo;re committed to fostering a collaborative environment where your skills grow alongside our mission to deliver exceptional service in the financial services sector related to healthcare claims management.</li></ul><p>Pay: $24.72 - $29.77 per hour</p><p>Benefits:</p><ul><li>Paid time off</li><li>Tuition reimbursement</li><li>Work from home</li></ul><p>Work Location: Hybrid remote in Cincinnati, OH 45219</p>

Liens & Subrogation Assistant

The Judiciary, State of Hawaii

<div><div><div><h2 class="jobSectionHeader"><b>Position Specific Description</b></h2></div>
<div><p><b>Recruitment Number 26-071LK</b>, Court Administrator II (Legal Documents), SR-26, Honolulu, Oahu.<br>
<br>
Note: The recruitment for this position is being announced at the Court Administrator I and II levels. See Court Administrator I (Legal Documents), Recruitment Number 26-070LK.</p></div>
<div><h2 class="jobSectionHeader"><b>Summary of Duties</b></h2></div>
<div><p>Plans, directs, controls and coordinates the court support functions of an organizational segment; participates in the development, evaluation, implementation and modification of new policies, procedures, work methods and programs, and recommends and/or makes changes as necessary; attends to administrative housekeeping matters; and performs other duties as required.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Minimum Qualification Requirements</b></h2></div>
<div><p><b>Education Requirement</b>: Graduation from an accredited four (4) year college or university with a bachelor&rsquo;s degree. Excess work experience as described under Specialized Experience below, or any other responsible administrative, professional or analytical work experience which provided knowledge and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a bachelor&rsquo;s degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge of comparable knowledge and abilities.<br>
<br>
The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex material; and solve complex problems logically and systematically.<br>
<br>
<b>Specialized Experience</b>: Three (3) years of progressively responsible professional, administrative, technical work experience in one or a combination of the following areas. Clerical work experience is non-qualifying:<br>
<br>
1. In a c<i>ourt or legal setting</i>, responsibility for supervising or overseeing the operational activities of a unit or section whose primary function is the preparation and/or processing of legal documents. Such experience must have included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing new employees; and (6) disciplining them when necessary. Examples of legal setting are: Office of the Prosecutor, Public Defender, Department of the Attorney General, legal department in a financial institution or trust company, private attorney&rsquo;s office.<br>
<br>
2. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a <i>court or legal setting, or those social work or administrative programs of the courts</i>. For purposes of this section, non-supervisory and supervisory work experience performing and/or supervising general clerical is not qualifying.<br>
<br>
<b>Staff Specialist OR Supervisory Experience</b>: Six (6) months of experience in one of the following areas:<br>
<br>
A. Staff Specialist Experience: Work in a <i>criminal justice system</i> which included the development and/or modification of an institutional program, and/or work in a criminal justice system which included program development; evaluation and the development of new and revised procedures; and advisory services to management in the overall aspects of program development and evaluation.<br>
<br>
B. Supervisory Experience: Experience which included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing of new employees; and (6) disciplining them when necessary.<br>
<br>
The required years of Supervisory Experience is separate from meeting the Specialized Experience requirement under #1 above.<br>
<br>
<b>Administrative Experience</b>: Six (6) months of progressively responsible work experience in a <i>court or legal setting, social work or administrative program of the courts </i>which involved active participation in and major responsibility for the development of policies and procedures; and the development, management, execution and coordination of program operations and activities.<br>
<br>
<b>Substitution of Education for Specialized Experience</b>:<br>
<br>
A. Master's degree in business, public administration or criminal justice administration or a closely related field may be substituted for one (1) year of Specialized Experience.<br>
<br>
B. Juris Doctor degree from an accredited school of law may be substituted for one (1) year of Specialized Experience.</p></div>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<div><p>Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.<br>
<br>
Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.</p></div></div></div><p></p>

Court Administrator II (Legal Documents)

<div><div><div><h2 class="jobSectionHeader"><b>Position Specific Description</b></h2></div>
<div><p><b>Recruitment Number 26-070LK</b>, Court Administrator I (Legal Documents), SR-24, Honolulu, Oahu.<br>
<br>
Note: The recruitment for this position is being announced at the Court Administrator I and II levels. See Court Administrator II (Legal Documents), Recruitment Number 26-071LK.</p></div>
<div><h2 class="jobSectionHeader"><b>Summary of Duties</b></h2></div>
<div><p>Plans, directs, controls and coordinates the court support functions of an organizational segment; participates in the development, evaluation, implementation and modification of new policies, procedures, work methods and programs, and recommends and/or makes changes as necessary; attends to administrative housekeeping matters; and performs other duties as required.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Minimum Qualification Requirements</b></h2></div>
<div><p><b>Education Requirement</b>: Graduation from an accredited four (4) year college or university with a bachelor&rsquo;s degree. Excess work experience as described under Specialized Experience below, or any other responsible administrative, professional or analytical work experience which provided knowledge and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a bachelor&rsquo;s degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge of comparable knowledge and abilities.<br>
<br>
The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex material; and solve complex problems logically and systematically.<br>
<br>
<b>Specialized Experience</b>: Three (3) years of progressively responsible professional, administrative, technical work experience in one or a combination of the following areas. Clerical work experience is non-qualifying:<br>
<br>
1. In a c<i>ourt or legal setting</i>, responsibility for supervising or overseeing the operational activities of a unit or section whose primary function is the preparation and/or processing of legal documents. Such experience must have included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing new employees; and (6) disciplining them when necessary. Examples of legal setting are: Office of the Prosecutor, Public Defender, Department of the Attorney General, legal department in a financial institution or trust company, private attorney&rsquo;s office.<br>
<br>
2. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a <i>court or legal setting, social work or administrative program of the courts.</i><br>
<br>
For purposes of this section, non-supervisory and supervisory work experience performing and/or supervising general clerical is not qualifying.<br>
<br>
<b>Staff Specialist OR Supervisory Experience</b>: Six (6) months of experience in one of the following areas:<br>
<br>
A. Staff Specialist Experience: Work in a <i>criminal justice system</i> which included the development and/or modification of an institutional program, and/or work in a criminal justice system which included program development; evaluation and the development of new and revised procedures; and advisory services to management in the overall aspects of program development and evaluation.<br>
<br>
B. Supervisory Experience: Experience which included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing of new employees; and (6) disciplining them when necessary.<br>
<br>
The required years of Supervisory Experience is separate from meeting the Specialized Experience requirement under #1 above.<br>
<br>
<b>Administrative Experience</b>: Administrative aptitude rather than actual administrative experience is accepted. Administrative aptitude will be considered to have been met for this level when there is strong evidence of the necessary administrative aptitudes and abilities. Such evidence may be in the form of success in regular or special assignments or projects which involve administrative problems (e.g., planning, organizing, promoting and directing a program providing staff advice and assistance); interest in management demonstrated by the performance of work assignments in a manner which clearly indicates awareness of problems and the ability to solve them; completion of educational or training courses in the areas of management accompanied by the application of principles, which were learned, to work assignments; management&rsquo;s observation and evaluation of the applicant&rsquo;s leadership and managerial capabilities; success in trial assignments to managerial and/or administrative tasks.<br>
<br>
<b>Substitution of Education for Specialized Experience</b>:<br>
<br>
A. Master's degree in business, public administration or criminal justice administration or a closely related field may be substituted for one (1) year of Specialized Experience.<br>
<br>
B. Juris Doctor degree from an accredited school of law may be substituted for one (1) year of Specialized Experience.</p></div>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<div><p>Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.<br>
<br>
Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.</p></div></div></div><p></p>

Court Administrator I (Legal Documents)

Search 10000+ Legal document assistant jobs near you this April. New roles added regularly across leading industries. Apply today.

10000 legal document assistant jobs Near Me

Virtual Legal Support Assistant (“Direct Support”)

Legal Document Specialist - 1st Shift (Hybrid) -Sign On Bonus

Legal Document Specialist - 1st Shift (Hybrid)

Legal Word Processor

Liens & Subrogation Assistant

Court Administrator II (Legal Documents)

Court Administrator I (Legal Documents)