legal document specialist

<div>
 
 RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry&rsquo;s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 RR Donnelley is adding Legal Document Specialists to their team!
 
 
 
 
 
 In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.
 
 
 
 
 
 
 Must be able to commute to Phoenix, AZ
 
 
 
 
 
 
 
 Shift: Sunday-Thursday 11:00PM-7:30AM
 
 
 
 
 
 
 Training: Monday - Friday, 9AM - 5PM (6 weeks)
 
 
 
 
 
 
 Hybrid after 90 day probation, 3 days onsite 2 days remote
 
 
 
 
 
 
 Pay: $19.19 hourly plus $3.00 shift differential
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Create, edit and format legal documents to firm specifications using a variety of software applications
 </li>
 <li>
 Convert, clean and format documents to/from different file formats
 </li>
 <li>
 Create charts, graphs, tables, and spreadsheets as requested
 </li>
 <li>
 Create and/or edit Tables of Authorities and Table of Contents
 </li>
 <li>
 Perform data entry utilizing various software applications
 </li>
 <li>
 Transcribe analog or digital dictation files
 </li>
 <li>
 Restore/recover corrupted document files as necessary
 </li>
 <li>
 Provide telephone help desk support to troubleshoot application queries
 </li>
 <li>
 Complete all assigned jobs by the deadline in an accurate and timely manner
 </li>
 <li>
 Handle sensitive and/or confidential documents and information
 </li>
 <li>
 Follow established policies and procedures at all times
 </li>
 <li>
 Perform additional duties as necessary or assigned
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 
 Skills:
 
 
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Flexibility to work overtime as required
 </li>
 <li>
 Ability to work through complex legal document markups and instructions in a timely and accurate manner
 </li>
 <li>
 Ability to prioritize various requests and deadlines simultaneously
 </li>
 <li>
 Ability to interact with client and team members in a professional and respectful manner at all times
 </li>
 <li>
 Minimum typing speed of 60 wpm with 95% accuracy
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
 </li>
 <li>
 Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
 </li>
 <li>
 Experience and exposure in any of the legal word processing tasks below
 <ul>
 <li>
 Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
 </li>
 </ul>
 </li>
 <li>
 Transcription experience a plus
 </li>
 <li>
 Knowledge of legal terminology and legal citations preferred
 </li>
 </ul>
 
 
 
 
 
 
 
 Additional Information
 
 
 
 
 The rate of pay for this role at the noted RRD location is $19.19/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.
 
 
 
 
 
 
 
 
 #WLPHX
 
 
 
 
 
 
 
 
 All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.
 
 
 
 
 
 RRD is an Equal Opportunity Employer, including disability/veterans
 
 
 
</div>

Legal Document Specialist  - 3rd Shift (Hybrid)

Venture Gulf Engineering W.L.L

Job Summary:The Bilingual Document Controller manages the lifecycle of legal documents, who is fluent in Arabic and English to manage, organize, and maintain company legal documentation, including contracts, litigation case files, correspondence, and regulatory filings. The key goal is to ensure all documentation is accurate, securely stored, and easily accessible while maintaining high confidentiality.Key Responsibilities<ul><li>Bilingual Document Management: Receive, review, and file legal documents (contracts, briefs, notices) in both languages, ensuring accuracy of translation and terminology.</li><li>Case File Organization: Maintain, index, and organize physical and digital case files, ensuring logical structure and easy retrieval.</li><li>Confidentiality &amp; Compliance: Handle highly sensitive legal documents with discretion, complying with data security protocols and legal retention policies.</li><li>Version Control: Ensure that the most recent versions of contracts and documents are in use and that superseded versions are archived.</li><li>Data Entry &amp; Reporting: Register new documents, input data into the Document Management System (DMS), and prepare weekly/monthly status reports.</li><li>Liaison &amp; Support: Act as the central point of contact for document-related queries between the legal team, external counsel, and clients.</li><li>Audit Preparation: Provide documentation support during external audits, ensuring all logs are updated and traceable. Indeed +7</li></ul>Key Skills and Qualifications<ul><li>Language Proficiency: Excellent written and verbal communication skills in both English and [insert required language, e.g., Arabic], with the ability to translate legal terminology.</li><li>Experience: Proven experience (usually 3-5+ years) as a Document Controller, preferably within a law firm, corporate legal department, or legal consultancy.</li><li>Technical Proficiency: Strong computer literacy, including MS Office Suite (Word, Excel, PowerPoint), and experience with document management software (e.g., SharePoint).</li><li>Attention to Detail: Meticulous attention to detail to ensure accuracy in scanning, filing, and numbering.</li><li>Organization &amp; Confidentiality: Exceptional organizational skills and high professional discretion when handling confidential information.</li><li>Education: Bachelor&rsquo;s degree in Administration, Law, or a related field (preferred, but equivalent experience is often accepted).</li></ul>Ready to Join ImmediatelyJob Type: Full-timePay: QAR4,000.00 - QAR5,000.00 per monthWork Location: In person

Document Controller - Legal (Arabic & English Speaking)

Motive

<div>
 
 Who We Are
 
 
 
 Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks.
 
 
 Motive serves nearly 100,000 customers &ndash; from Fortune 500 enterprises to small businesses &ndash; across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector.
 
 
 Visit gomotive.com to learn more.
 
 
 
 About The Role
 
 
 
 We are looking for a Legal Contract Administrator who is a highly motivated and detail-oriented individual to join our fun, mission-driven, growth-focused legal team. The legal team&rsquo;s mission is to mitigate risk while maximizing growth and our vision is to be trusted advisors to the business. We succeed when employees know when to seek legal advice and integrate legal advice, counsel, and review into the company&rsquo;s initiatives so they succeed.
 
 
 This role will primarily focus on US operations, requiring an understanding of US-based legal requirements and contracts. You&rsquo;ll be key in supporting the day-to-day efficiency and effectiveness of the legal team. This is a generalist role that involves managing and supporting projects across the full range of subject matter supported by the legal team.
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Maintains an organized system of physical and digital records, including entering and maintaining data and/or documents in company databases, trackers, and/or repositories
 </li>
 <li>
 Support and manage document repository and workflows in Ironclad
 </li>
 <li>
 Draft standard templates for regularly utilized contracts and agreements
 </li>
 <li>
 Prepares, reviews, and finalizes NDAs, SOWs, and other routine agreements.
 </li>
 <li>
 Triage and provide first-round edits to incoming legal document requests from Sales business partners
 </li>
 <li>
 Ensures contracts are in compliance with applicable playbooks and requirements
 </li>
 <li>
 Assures all necessary clauses and details are included in contracts
 </li>
 <li>
 Coordinates with legal and compliance departments when necessary
 
 
 </li>
 </ul>
 
 What We're Looking For
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or Master's degree (or equivalent in experience)
 </li>
 <li>
 Understanding of US-based legal requirements and contracts
 </li>
 <li>
 Paralegal certificate is a plus.
 </li>
 <li>
 Bilingual and able to read, write, and speak Spanish proficiently a plus.
 </li>
 <li>
 4 years of experience with legal document review and management with an in-house legal department or at a law firm
 </li>
 <li>
 Strong understanding of or ability to quickly become proficient in standard operating procedures (SOPs) and occupational, safety and environmental regulations and laws concerning the technology industry
 </li>
 <li>
 Ability to read, analyze and interpret legal documents, including but not limited to order forms, statements of work, non-disclosure agreements, and data privacy agreements
 </li>
 <li>
 Basic understanding of purchasing and supply chain procedures
 </li>
 <li>
 Proficiency in Google Suite and Microsoft Office, required
 </li>
 <li>
 Experience with Ironclad and Salesforce is preferred, but not required
 </li>
 <li>
 Able to thrive in a fast-paced environment and successfully manage multiple deadlines
 </li>
 <li>
 Roll up your sleeves and do what needs doing with enthusiasm and a sense of humor
 
 
 </li>
 </ul>
 
 Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives.
 
 
 
 
 Please review our Candidate Privacy Notice here.
 
 
 
 
 UK Candidate Privacy Notice here.
 
 
 
 
 The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology.
 
</div>

Legal Contracts Administrator

<div><div>Who we are:

Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks.

Motive serves nearly 100,000 customers &ndash; from Fortune 500 enterprises to small businesses &ndash; across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector.

Visit gomotive.com to learn more.</div><div><div>
<h3 class="jobSectionHeader">
About the Role:</h3>

We are looking for a Legal Contract Administrator who is a highly motivated and detail-oriented individual to join our fun, mission-driven, growth-focused legal team. The legal team&rsquo;s mission is to mitigate risk while maximizing growth and our vision is to be trusted advisors to the business. We succeed when employees know when to seek legal advice and integrate legal advice, counsel, and review into the company&rsquo;s initiatives so they succeed.

This role will primarily focus on US operations, requiring an understanding of US-based legal requirements and contracts. You&rsquo;ll be key in supporting the day-to-day efficiency and effectiveness of the legal team. This is a generalist role that involves managing and supporting projects across the full range of subject matter supported by the legal team.
<h3 class="jobSectionHeader">
What You'll Do:</h3>
<ul><li>Maintains an organized system of physical and digital records, including entering and maintaining data and/or documents in company databases, trackers, and/or repositories</li>
<li>Support and manage document repository and workflows in Ironclad</li>
<li>Draft standard templates for regularly utilized contracts and agreements</li>
<li>Prepares, reviews, and finalizes NDAs, SOWs, and other routine agreements.</li>
<li>Triage and provide first-round edits to incoming legal document requests from Sales business partners</li>
<li>Ensures contracts are in compliance with applicable playbooks and requirements</li>
<li>Assures all necessary clauses and details are included in contracts</li>
<li>Coordinates with legal and compliance departments when necessary</li>
</ul><h3 class="jobSectionHeader">What We're Looking For:</h3>
<ul><li>Bachelor&rsquo;s or Master's degree (or equivalent in experience)</li>
<li>Understanding of US-based legal requirements and contracts</li>
<li>Paralegal certificate is a plus.</li>
<li>Bilingual and able to read, write, and speak Spanish proficiently a plus.</li>
<li>4 years of experience with legal document review and management with an in-house legal department or at a law firm</li>
<li>Strong understanding of or ability to quickly become proficient in standard operating procedures (SOPs) and occupational, safety and environmental regulations and laws concerning the technology industry</li>
<li>Ability to read, analyze and interpret legal documents, including but not limited to order forms, statements of work, non-disclosure agreements, and data privacy agreements</li>
<li>Basic understanding of purchasing and supply chain procedures</li>
<li>Proficiency in Google Suite and Microsoft Office, required</li>
<li>Experience with Ironclad and Salesforce is preferred, but not required</li>
<li>Able to thrive in a fast-paced environment and successfully manage multiple deadlines</li>
<li>Roll up your sleeves and do what needs doing with enthusiasm and a sense of humor</li></ul></div> 
</div><div>
Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives.

Please review our Candidate Privacy Notice here.

UK Candidate Privacy Notice here.

The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology.</div></div>

Pillsbury Winthrop Shaw Pittman

<div>San Francisco, California<h2 class="jobSectionHeader">
Job Description</h2>
The San Francisco office is seeking to hire a Legal Support Specialist.
The Legal Support Specialist plays a key role in providing daily administrative and practice support to attorneys and legal professionals across multiple practice areas. The Legal Support Specialist works closely with paralegals and Legal Practice Coordinators (Legal Secretaries) to assist with document preparation, coordination, and general administrative support. The position requires the ability to perform client‑billable work as directed.
Responsibilities include, but are not limited to, preparing expense reports, check requests, new business memos, and engagement letters; coordinating mailings and binder preparation; entering and maintaining calendar items; editing prebills; maintaining electronic files; assisting with travel arrangements; and scheduling meetings.
The Legal Support Specialist will also assist attorneys with document production, compiling and organizing materials, preparing and quality‑checking binders to ensure accuracy and proper collation, and managing both physical and electronic files. Additional duties include creating hyperlinks, assisting with electronic filings, tracking deadlines related to filings, compliance requirements, and court dates (as applicable), and supporting the preparation of various forms, filings, and related documentation. Other responsibilities may be assigned as business needs require.
Qualifications:
The successful candidate will demonstrate a strong interest in the legal profession and be proficient in Microsoft Office, including Word, Excel, and PowerPoint. The ideal candidate will possess excellent administrative and interpersonal skills, with the ability to manage a high‑volume desk accurately and efficiently while maintaining meticulous attention to detail. Strong proofreading skills, along with solid Word, Excel, and overall computer proficiency, are essential.
This role requires a positive, self‑motivated professional with a strong work ethic, polished demeanor, and the initiative to successfully multitask and prioritize in a fast‑paced environment. The current schedule requires a minimum of three days per week in the office, with the flexibility to work remotely one to two days per week, subject to change based on business needs. Flexibility to work overtime is required.
Candidate must be a team player and able to adapt to changing technologies and procedures. BA/BS degree required. Notary Public, a plus.
Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.
California Pay range for this role, with final offer amount dependent on skillset and experience, is $55,000 - $65,000.
Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.
If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.</div>

Legal Support Specialist

DOC MEDICAL CENTER

<ul><li>Evaluate Patients&rsquo; Skin Conditions: Conduct comprehensive examinations to identify dermatologic disorders, abnormalities, or concerns.</li><li>Assess and Update Medical History: Review and document each patient's medical and family history to support accurate diagnosis and treatment planning.</li><li>Analyze Diagnostic Skin Tests: Interpret results from lab tests, skin biopsies, and allergy tests to support informed clinical decisions.</li><li>Document Symptoms and Treatments: Maintain detailed, accurate medical records, including symptoms, diagnoses, treatment plans, and follow-ups.</li><li>Determine and Recommend Treatments: Develop and explain evidence-based treatment options tailored to both medical and aesthetic needs.</li><li>Prescribe and Monitor Medications: Administer appropriate medications, monitor their effectiveness, and manage side effects.</li><li>Perform Cosmetic Procedures: Administer non-invasive cosmetic treatments including Botox, dermal fillers, chemical peels, and laser therapies.</li><li>Conduct Patient Consultations: Engage in thorough consultations to assess goals and eligibility for cosmetic treatments.</li><li>Pre-Procedure Evaluation: Assess risks and contraindications before medical or aesthetic procedures.</li><li>Ensure Patient Safety and Comfort: Follow best practices and protocols to ensure sterile environments and patient well-being.</li><li>Post-Treatment Education: Instruct patients on proper aftercare and recommend suitable skincare routines.</li><li>Preventive Skincare Education: Educate patients on lifestyle habits, sun protection, and general skin health practices.</li><li>Specialist Referrals: Refer patients to other healthcare professionals when further expertise is needed.</li><li>Electronic Medical Records Management: Accurately record and update patient data within EMR systems.</li><li>Adhere to Medical Regulations: Comply with all legal, ethical, and medical standards and confidentiality requirements.</li><li>Stay Current with Advancements: Keep up with the latest trends, technologies, and research in dermatology and aesthetic medicine.</li><li>Attend Educational Programs: Participate in workshops, conferences, and seminars to maintain and enhance professional expertise.</li><li>Collaborate with Healthcare Teams: Work effectively with physicians, nurses, assistants, and administrative staff for holistic patient care.</li><li>Promote Clinic Services: Represent the clinic professionally and support marketing and patient engagement efforts.</li><li>Maintain Ethical Standards: Uphold integrity, patient confidentiality, and adherence to all relevant clinical and legal regulations.</li></ul>Job Type: Full-timeLanguage:<ul><li>English &amp; Arabic (Preferred)</li></ul>Work Location: In person

Dermatologist - ( Female Doctor )

IMCD

<div>Sales Support Specialist 
IMCD is a leading global distributor and formulator of specialty chemicals and ingredients. An entrepreneurial group founded IMCD in 1995 in the Netherlands. Our vision to transform the distribution industry by continuously adding value to the supply chain through expertise and innovation, is what still drives us today. 
 
Today, we have operations in over 50 countries, where we successfully combine local knowledge with global expertise to obtain sustainable results. IMCD is a strong, innovative business partner and accelerator of solutions for suppliers and producers of consumer, industrial and durable goods in diverse business sectors. Our commercial excellence and solid operations structure facilitate healthy growth. 
 
We are looking for a Sales Support Specialist for our growing team in Istanbul. 
 
Main Responsibilities : 
 
Providing all necessary support to sales units throughout sales and post-sales processes. 
Successful management of sample requests and inventory. 
Actively involved in creating new product codes within the system. 
Providing support in new customer/supplier registration processes. 
Providing necessary support for debt collection (receivable tracking) to the sales team. 
Coordinating GTIP and import cost studies with the foreign trade unit. 
Successful provision of quality and technical document requests from customers. 
Coordinating supplier/customer agreements with the legal unit. 
 
Experience, Skills &amp; Education : 
 
Bachelor's degree in relevant departments 
Advanced level of English 
Min. 2 years of chemical industry experience 
Ability to adapt quickly to a fast-paced environment with changing priorities and direction 
Highly organized, able to work well under stress, handle multiple priorities and meet deadlines 
 
If you see yourself meeting the above criteria, we'd be thrilled to have you on our team! We're eagerly awaiting your applications.</div>

Sales Support Specialist

Search 10000+ Legal document specialist jobs near you this May. New roles added regularly across leading industries. Apply today.

10000 legal document specialist jobs Near Me

Legal Document Specialist - 3rd Shift (Hybrid)

Document Controller - Legal (Arabic & English Speaking)

Legal Contracts Administrator

Legal Contracts Administrator

Legal Support Specialist

Dermatologist - ( Female Doctor )

Sales Support Specialist