legal document specialist

<div>
 
 RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry&rsquo;s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 RR Donnelley is adding Legal Document Specialists to their team!
 
 
 
 
 
 In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.
 
 
 
 
 
 
 Must be able to commute to Phoenix, AZ
 
 
 
 
 
 
 
 Shift: Sunday - Thursday, 12AM - 8AM
 
 
 
 
 
 
 Training: Monday - Friday, 9AM - 5PM for 3-6 weeks
 
 
 
 
 
 
 Pay: $19.19 hourly plus $3.00 differential
 
 
 
 
 
 
 Hybrid: after 90 day probation (3 days onsite and 2 days remote)
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Create, edit and format legal documents to firm specifications using a variety of software applications
 </li>
 <li>
 Convert, clean and format documents to/from different file formats
 </li>
 <li>
 Create charts, graphs, tables, and spreadsheets as requested
 </li>
 <li>
 Create and/or edit Tables of Authorities and Table of Contents
 </li>
 <li>
 Perform data entry utilizing various software applications
 </li>
 <li>
 Transcribe analog or digital dictation files
 </li>
 <li>
 Restore/recover corrupted document files as necessary
 </li>
 <li>
 Provide telephone help desk support to troubleshoot application queries
 </li>
 <li>
 Complete all assigned jobs by the deadline in an accurate and timely manner
 </li>
 <li>
 Handle sensitive and/or confidential documents and information
 </li>
 <li>
 Follow established policies and procedures at all times
 </li>
 <li>
 Perform additional duties as necessary or assigned
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 
 Skills:
 
 
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Flexibility to work overtime as required
 </li>
 <li>
 Ability to work through complex legal document markups and instructions in a timely and accurate manner
 </li>
 <li>
 Ability to prioritize various requests and deadlines simultaneously
 </li>
 <li>
 Ability to interact with client and team members in a professional and respectful manner at all times
 </li>
 <li>
 Minimum typing speed of 60 wpm with 95% accuracy
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
 </li>
 <li>
 Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
 </li>
 <li>
 Experience and exposure in any of the legal word processing tasks below
 <ul>
 <li>
 Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
 </li>
 </ul>
 </li>
 <li>
 Transcription experience a plus
 </li>
 <li>
 Knowledge of legal terminology and legal citations preferred
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 The rate of pay for this role at the noted RRD location is $19.19/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.
 
 
 
 
 #WLPHX
 
 
 
 
 
 
 
 
 
 
 
 
 All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.
 
 
 
 
 
 RRD is an Equal Opportunity Employer, including disability/veterans
 
 
 
</div>

Legal Document Specialist  - 3rd Shift (Hybrid)

Dexian

<div>
 
 
 Seeking an onsite Document Specialist to join a Fortune 500 Financial Services Corporation. The department is a high volume and fast paced line of business. As a Document Specialist, you will be assigned various documentation and administrative tasks daily that will exercise your strengths in time management and prioritization.
 
 
 
 
 
 
 
 In this role you will effectively manage the following tasks:
 
 
 <ul>
 <li>
 Physically review 100-300 documents daily to check for accuracy
 </li>
 <li>
 Review incoming mail - document the system of record, distribute to the team, or re-route to the correct department
 </li>
 <li>
 Make outbound calls to collect additional information from customers if we are unsuccessful with processing their request
 </li>
 <li>
 Responsible for faxing, mailing, and overnighting over 100 documents daily
 </li>
 <li>
 Assist with other duties and projects as assigned
 </li>
 <li>
 Perform data entry and data collection tasks accurately and efficiently as needed
 </li>
 <li>
 Utilize Microsoft Excel to create and maintain spreadsheets
 </li>
 <li>
 File and organize documents in both electronic and physical formats
 </li>
 </ul>
 
 
 
 
 
 Required:
 
 
 
 
 
 
 <ul>
 <li>
 Attention-to-detail is a must, as the primary function of this role is to review auto finance contracts.
 </li>
 <li>
 This position also involves filing paperwork, pulling files off the shelf, and other various tasks.
 </li>
 <li>
 Must be able to use word processing applications and electronic worksheets to accurately track and record metrics.
 </li>
 <li>
 Ability to identify documents required for legal retention
 </li>
 <li>
 Satisfying file and image requests from multiple sources, reports, people, and other internal departments.
 </li>
 <li>
 Strictly adhere to company procedures and policies, in addition to process procedures
 </li>
 <li>
 Being flexible as business needs may require
 </li>
 <li>
 Must be dependable and consistently show up to work at designated scheduled time.
 </li>
 <li>
 Demonstrate ability to multi-task with a balance of speed and accuracy
 </li>
 <li>
 Must be self-motivated and demonstrate the ability to work independently with a high degree of attention to detail.
 </li>
 <li>
 Must be able to meet and maintain 99% accuracy and efficiency standards set forth for all job duties.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 High School Diploma
 </li>
 <li>
 At least 1 year of file-room experience or 1 year of experience in an office/call center setting
 </li>
 <li>
 Basic knowledge of Google Suite (Sheets, Docs, G-Mail)
 </li>
 <li>
 Basic knowledge and experience with Microsoft Office (Excel/Word)
 </li>
 <li>
 MUST report onsite Monday &ndash; Friday
 </li>
 <li>
 Positive morale and attitude
 </li>
 <li>
 Strong organization skills and attention to detail
 </li>
 <li>
 Must be able to work in a high volume, fast paced environment
 </li>
 <li>
 Proven data entry and documentation management experience
 </li>
 <li>
 Ability to work independently and prioritize tasks effectively
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 </ul>
 
 
 
 
 
 
 Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
 
 
 
 
 
</div>

Document Specialist

Avalon

<div></div><div>Document Specialist (1st Shift)
Temp-to-perm
Location: Syracuse, NY
Schedule:<ul><li>
Monday &ndash; Friday, 7:30 AM &ndash; 3:30 PM</li></ul> 
Join a Great Place to Work Certified Company
Avalon is a nationwide provider of eDiscovery, document services, and cybersecurity solutions supporting law firms and corporations. Our team is known for delivering high-quality work under tight deadlines, and we are proud to be Great Place to Work Certified.
We are hiring a Document Specialist to join our Syracuse production team. This is a hands-on role for someone who is detail-oriented, dependable, and takes pride in producing accurate, high-quality work.
What You&rsquo;ll Do<ul><li>
Operate copiers, printers, scanners, and finishing equipment</li><li>
Complete printing, copying, scanning, and binding projects</li><li>
Review job instructions and ensure work is completed accurately</li><li>
Meet production deadlines in a fast-paced environment</li><li>
Perform quality checks and maintain confidentiality</li></ul>
What We&rsquo;re Looking For<ul><li>
Strong attention to detail and reliability</li><li>
Ability to work independently after training</li><li>
Comfort with computers and office equipment</li><li>
Prior print, copy, or production experience is a plus, not required</li></ul>
Why Avalon<ul><li>
Weekly pay</li><li>
Medical, dental, and vision insurance once perm.</li><li>
401(k) with company match</li><li>
Paid time off and holidays</li><li>
Referral bonuses and growth opportunities</li><li>
Consistent weekday schedule</li></ul>
Pay Range
$16.00 &ndash; $16.75 per hour (based on experience)
If you&rsquo;re looking for a stable, team-oriented role with a consistent schedule, we encourage you to apply. 
Additional Information:
Business casual attire (closed-toe shoes required)</div>

Emerald Law Group

&lt;Job Overview&gt; We are seeking a dedicated and detail-oriented Paralegal to join our dynamic legal team. In this role, you will play a vital part in supporting various legal functions by conducting research, managing documents, and assisting with case preparation across multiple practice areas. Your proactive approach and organizational skills will help ensure the smooth operation of our law office, enabling us to deliver exceptional legal services to our clients. This paid position offers an exciting opportunity to develop your legal expertise while contributing to impactful legal work. Family law and or civil experience required.&lt;Responsibilities&gt;<ul><li>Conduct comprehensive legal research using tools such as LexisNexis and Westlaw across diverse practice areas including estate planning, environmental law, family law, securities law, tribal law, patent law, and workers' compensation law.</li><li>Assist attorneys with drafting legal documents, contracts, pleadings, and correspondence with precision and clarity.</li><li>Manage and organize case files using document management systems like iManage and PCLaw, ensuring all records are accurate and easily accessible.</li><li>Review and analyze legal documents for accuracy, consistency, and compliance with applicable laws and regulations.</li><li>Support litigation processes through document review, data entry, and preparing discovery materials.</li><li>Conduct interviews with clients or witnesses as needed to gather pertinent information for cases.</li><li>Maintain effective communication with clients, courts, and external partners via professional phone etiquette and administrative support.</li><li>Perform administrative tasks such as filing, proofreading, transcription, and scheduling to support the legal team&rsquo;s efficiency.</li></ul>&lt;Skills&gt;<ul><li>Strong knowledge of multiple practice areas including estate planning, environmental law, family law, securities law, tribal law &amp; regulations, patent law, and workers' compensation law.</li><li>Proficiency in legal research platforms such as LexisNexis and Westlaw.</li><li>Experience with legal case management systems like iManage and PCLaw.</li><li>Excellent organizational skills with the ability to manage multiple cases simultaneously.</li><li>Effective writing skills for drafting legal documents and correspondence.</li><li>Attention to detail in proofreading, transcription, and document review tasks.</li><li>Familiarity with family law and document preparation management systems, data entry procedures, and clerical practices within a law office setting.</li><li>Attention to detail.</li><li>Strong interpersonal skills including interviewing techniques and phone etiquette.</li><li>Ability to handle administrative responsibilities efficiently while maintaining professionalism under tight deadlines. Join us if you&rsquo;re passionate about supporting justice through meticulous research and organization! We value proactive team members who thrive in a fast-paced environment while delivering exceptional legal administrative support that makes a real difference in clients&rsquo; lives.</li></ul>Pay: From $50,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Paralegal

<div></div><div>Document Specialist (2nd &amp; 3rd Shift)
Temp-to-perm
Location: Cleveland, OH
Schedules Available:<ul><li>
2nd Shift: Monday &ndash; Friday, 3:00 PM &ndash; 11:00 PM</li><li>
3rd Shift: Sunday &ndash; Thursday, 10:30 PM &ndash; 6:30 AM</li></ul>
Join a Great Place to Work Certified Company
Avalon is a nationwide provider of eDiscovery, document services, and cybersecurity solutions supporting law firms and corporations. Our team is known for delivering high-quality work under tight deadlines, and we are proud to be Great Place to Work Certified.
We are hiring Document Specialists to support our production team on both 2nd and 3rd shifts. This is a hands-on role for someone who is detail-oriented, reliable, and takes pride in producing accurate, high-quality work.
What You&rsquo;ll Do<ul><li>
Operate copiers, printers, scanners, and finishing equipment</li><li>
Complete printing, copying, scanning, and binding projects</li><li>
Review job instructions and ensure work is completed accurately</li><li>
Meet production deadlines in a fast-paced environment</li><li>
Perform quality checks and maintain confidentiality</li></ul>
What We&rsquo;re Looking For<ul><li>
Strong attention to detail and reliability</li><li>
Ability to work independently after training</li><li>
Comfort with computers and office equipment</li><li>
Prior print, copy, or production experience is a plus, not required</li></ul>
Why Avalon<ul><li>
Weekly pay</li><li>
Medical, dental, and vision insurance, once Full-Time</li><li>
401(k) with company match</li><li>
Paid time off and holidays</li><li>
Shift differential for 2nd and 3rd shifts</li><li>
Referral bonuses and growth opportunities</li></ul>
Pay Range<ul><li>
$16.00 Plus additional shift differential pay</li></ul>
If you&rsquo;re looking for a stable role with a strong team and clear expectations, we encourage you to apply. 
Additional Information:
Business casual attire (closed-toe shoes required)</div>

Servbank

<div>Description:

Servbank is seeking a Legal Workflow Specialist to work within the Chief Legal Officer&rsquo;s Office in our Melville, New York location.
Under the direction of the Chief Legal Officer, the Legal Workflow Specialist will provide operational, administrative, and workflow support to our Legal team. This role is essential in helping manage legal workflows, provides support to internal staff and business units, and maintains accurate documentation across the department. The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment with sensitive information.
About Servbank:
Founded in 1994, Servbank is a banking institution with local roots and national reach. We were built on a foundation of community-orientation, which ensures that no matter who we serve, we do so with the human touch that marks the gold standard of service. We work with individuals, businesses, and communities, so that whether you&rsquo;re a student, a homeowner, a small business owner, or a community leader, we can help you fulfill your goals. Come create excellence with Servbank.
Duties and Responsibilities:<ul><li>Enhances the Legal department&rsquo;s efficiency by owning intake, routing, tracking, and continuous improvement of legal workflows across contracts, matters, subpoenas, regulatory responses, and outside counsel engagements.</li><li>Assist the Staff with administrative support, including but not limited to scheduling, file management, transcribing minutes and collecting internal documentation.</li><li>Maintain litigation calendar, log all pertinent information, and conduct relevant legal research under the direction of corporate counsel.</li><li>Maintain and update legal databases, matter logs, contract repositories, and internal trackers.</li><li>Track service-level agreements (SLAs) and ensure internal deadlines are met.</li><li>Process legal invoices, manage outside counsel billing, and assist with budget tracking as needed.</li><li>Assist with supporting compliance, regulatory and corporate governance activities as needed.</li><li>Perform additional duties as assigned to support overall departmental efficiency and support communication around legal processes, expectations and service standards.</li><li>Assist with special projects, audits and process improvements.</li></ul>
Requirements:

 Experience and Skills:<ul><li>2+ years of experience in legal administration, legal operations, or an equivalent support role. Experience supporting an in-house Legal department is a plus.</li><li>Proficiency in Microsoft 365 (Outlook, Word, Excel, SharePoint, Teams).</li><li>Candidate should be familiar with e-filings in state and federal courts in New York, and other jurisdictions where needed.</li><li>Candidate should be familiar with legal research software in either LexisNexis, or PACER search protocols.</li><li>Displays excellent communication, organization and interpersonal skills, both written and verbal, and possesses the ability to successfully troubleshoot issues, alongside the capability to multitask, properly prioritize and consistently deliver superior work product.</li><li>Strong sense of accountability and attention to detail, taking ownership over projects and responsibilities, and helping resolve issues proactively would be desired and expected.</li><li>Maintains strict confidentiality in all aspects of the Office of the Chief Legal Officer, and any communications and/or information thereto concerning company customers, its employees, management, clients, vendors, and the like.</li></ul>
Direction Received:<ul><li>Candidate hired in this position will report to the Chief Legal Officer and Supervisor of Legal Administration.</li></ul>
EOE Statement: 
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.</div>

Legal Workflow Specialist

Nationwide Court Services

Overview:The Proofreader is responsible for reviewing legal and service-related documents to ensure accuracy, completeness, and compliance before submission, this must be done on an expedited basis.Responsibilities:<ul><li>Proofread legal documents, affidavits, court filings, and service-related paperwork for spelling, grammar, punctuation, and formatting errors</li><li>Verify names, addresses, dates, case numbers, and other critical details for accuracy</li><li>Ensure documents comply with court and client-specific guidelines</li><li>Cross-check information between multiple documents and internal systems</li><li>Communicate discrepancies or errors to the appropriate department for correction</li><li>Maintain confidentiality of sensitive legal information</li><li>Meet daily productivity and quality standards</li></ul>Qualifications<ul><li>Strong command of English grammar, spelling, and punctuation</li><li>Exceptional attention to detail</li><li>Ability to work in a fast-paced environment with tight deadlines</li><li>Strong organizational and time management skills</li><li>Proficiency in Microsoft Office (Word, Outlook, Excel)</li><li>Legal industry experience is a plus but not required</li><li>Previous proofreading or quality control experience preferred</li></ul>Pay: $18.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Proofreader

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Legal Document Specialist - 3rd Shift (Hybrid)

Document Specialist

Document Specialist

Paralegal

Document Specialist

Legal Workflow Specialist

Proofreader