legal document specialist

Sav-Rx

Overview We are seeking a dynamic and detail-oriented Paralegal to join our legal team. In this vital role, you will support a wide range of legal functions across various practice areas, including estate planning, environmental law, immigration law, family law, securities law, tribal law and regulations, patent law, and more. Your proactive approach and strong organizational skills will help ensure the smooth operation of our law office by managing legal documents, conducting research, and assisting attorneys with case preparation. This paid position offers an exciting opportunity to develop your legal expertise while contributing to impactful legal work in a collaborative environment.Responsibilities<ul><li>Conduct comprehensive legal research using Westlaw, LexisNexis, and other legal research tools to support case strategies and legal opinions.</li><li>Assist with document review, drafting legal documents such as contracts, pleadings, and correspondence with precision and attention to detail.</li><li>Manage case files using document management systems like iManage and PCLaw; ensure all records are organized, up-to-date, and easily accessible.</li><li>Support attorneys in preparing for litigation by organizing evidence, drafting summaries, and maintaining case calendars.</li><li>Perform data entry and filing tasks accurately within various legal administrative systems while adhering to confidentiality standards.</li><li>Conduct interviews with clients or witnesses when necessary to gather relevant information for cases involving family law, workers' compensation law, personal injury law, or landlord-tenant disputes.</li><li>Assist with project management tasks related to ongoing legal cases or compliance initiatives across different practice areas.</li><li>Proofread and transcribe legal documents to ensure clarity and accuracy; support the drafting of legal briefs or memoranda.</li><li>Provide executive administrative support by managing schedules, coordinating meetings, and handling correspondence efficiently.</li><li>Maintain high standards of phone etiquette when communicating with clients, vendors, or external agencies.</li><li>Support the firm&rsquo;s document review processes by analyzing case materials for relevance and accuracy in preparation for court filings or negotiations.</li></ul>Experience<ul><li>Prior paralegal experience in a fast-paced law office environment is required; familiarity with multiple practice areas such as estate planning, environmental law, immigration law, family law, securities law, tribal law &amp; regulations, patent law, or litigation is highly desirable.</li><li>Demonstrated proficiency with legal research platforms including Westlaw and LexisNexis.</li><li>Experience using document management systems such as iManage or PCLaw for case organization and tracking.</li><li>Strong understanding of legal administrative processes including filing procedures, data entry accuracy, and document review protocols.</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently while maintaining attention to detail.</li><li>Effective communication skills for interviewing clients or witnesses and providing clear updates to attorneys.</li><li>Knowledge of project management principles applicable to legal cases or compliance projects is a plus.</li><li>Proven ability to work independently as well as collaboratively within a team environment. Join us if you&rsquo;re eager to leverage your paralegal skills in a vibrant setting that values initiative, precision, and professional growth!</li></ul>Job Type: Full-timePay: $48,265.30 - $60,125.95 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Remote

Paralegal

mapplehill credits Holdings and Leasing Limited

Experience: Minimum 6 years as a Standing Counsel in any courtJob Summary:We are seeking a highly organized and detail-oriented Legal Records Keeper to support our legal department by managing and maintaining legal records, files, and documentation. The ideal candidate will ensure compliance with internal policies and legal retention requirements, helping the legal team access accurate and up-to-date information efficiently.Key Responsibilities:<ul><li>Maintain and organize legal files (physical and electronic) in accordance with records management policies.</li><li>Process, scan, categorize, and index legal documents, contracts, correspondence, and case files.</li><li>Track document versions and maintain secure, confidential record storage systems.</li><li>Assist with the implementation and monitoring of records retention schedules and destruction policies.</li><li>Ensure timely archiving or retrieval of documents for legal team use.</li><li>Respond to internal and external records requests under the direction of legal staff.</li><li>Work closely with attorneys, paralegals, and compliance teams to ensure consistent and accurate recordkeeping practices.</li><li>Support legal audits and regulatory inquiries by providing requested documentation.</li><li>Maintain logs and databases related to legal cases, contracts, and compliance matters.</li></ul>Qualifications:<ul><li>High school diploma or equivalent required; associate's or bachelor&rsquo;s degree preferred.</li><li>2+ years of experience in document or records management, preferably in a legal or corporate environment.</li><li>Familiarity with legal terminology and document types (e.g., contracts, pleadings, discovery).</li><li>Experience with document management systems (e.g., iManage, NetDocuments, SharePoint).</li><li>Strong organizational skills and attention to detail.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.).</li></ul>Preferred Skills:<ul><li>Understanding of records retention laws and legal compliance requirements.</li><li>Experience in a law firm or in-house legal department.</li><li>Knowledge of e-discovery and litigation support processes.</li></ul>Job Types: Full-time, PermanentPay: &#8377;30,000.00 - &#8377;60,000.00 per monthWork Location: In person

Legal Advocate

Friedman & Chapman, LLP

Job Overview We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. This vital role involves providing comprehensive administrative and legal support across a variety of practice areas, ensuring smooth operations within the law office. The ideal candidate will demonstrate exceptional organizational skills, legal research proficiency, and a strong understanding of diverse legal fields. Your energetic approach and proactive mindset will help facilitate efficient case management, document preparation, and client interactions, contributing directly to the success of our legal services.Duties<ul><li>Manage and organize legal documents using document management systems such as iManage and PCLaw, ensuring accuracy and confidentiality.</li><li>Conduct thorough legal research utilizing Westlaw, LexisNexis, and other research tools to support case development across multiple practice areas including estate planning, environmental law, immigration law, family law, securities law, tribal law &amp; regulations, patent law, workers' compensation law, personal injury law, landlord-tenant law, and UCC law.</li><li>Assist with drafting legal documents such as contracts, pleadings, motions, and correspondence with precision and clarity.</li><li>Review and proofread legal documents for accuracy, consistency, and adherence to court standards.</li><li>Support litigation processes through document review, case file organization, and preparation of trial materials.</li><li>Coordinate client interviews by scheduling appointments and preparing necessary documentation for effective interviewing sessions.</li><li>Perform data entry tasks accurately within case management systems while maintaining meticulous filing systems both physically and electronically.</li><li>Provide executive administrative support including managing calendars, scheduling meetings, answering phones with professional etiquette, and handling correspondence efficiently.</li><li>Transcribe dictations and prepare reports or summaries as needed to facilitate case progression.</li><li>Assist with project management tasks related to legal cases or firm initiatives to ensure deadlines are met promptly.</li><li>Maintain a high level of professionalism in all interactions with clients, attorneys, courts, and external partners.</li></ul>Qualifications<ul><li>Proven experience as a Legal Secretary or in a similar legal administrative role with familiarity in various practice areas such as estate planning, environmental law, immigration law, family law, securities law, tribal law &amp; regulations, patent law, workers' compensation law, personal injury law, landlord-tenant law, UCC law or related fields.</li><li>Strong knowledge of legal research tools including Westlaw and LexisNexis.</li><li>Proficiency in legal case management software like iManage and PCLaw; experience with document review systems is highly desirable.</li><li>Excellent writing skills for drafting legal documents and correspondence with clarity and professionalism.</li><li>Demonstrated ability to handle multiple priorities efficiently while maintaining attention to detail.</li><li>Exceptional organizational skills with the ability to manage large volumes of files and data entry tasks accurately.</li><li>Experience supporting litigation processes from document preparation to trial support is preferred.</li><li>Strong proofreading skills coupled with meticulous attention to detail in all work products.</li><li>Effective interviewing skills for client intake processes or witness interviews when required.</li><li>Knowledge of various legal practice areas including estate planning, environmental law, immigration law, family law etc., is a plus but not mandatory.</li><li>Superior phone etiquette combined with excellent organizational skills to manage busy schedules seamlessly. Join us if you&rsquo;re passionate about supporting impactful legal work in a fast-paced environment! We value energetic professionals who thrive on making a difference through detailed work and proactive support strategies&mdash;helping our team deliver exceptional service every day!</li><li>Salary starts at $70,000 - $90,000 (depending on experience and credentials)</li></ul>Job Type: Full-timePay: $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Secretary

Yield Solutions Group LLC

<div>Position: Document Specialist
Company:
REFIJET is a premier US provider of aggregated lender auto-refinancing. We provide a comprehensive, full-service process that assists consumers in identifying and obtaining the best refinance loan for which they qualify
We are a fast-growing financial services company which has quickly achieved a leadership position in its industry and is regularly recognized as an innovator in its space and are consistently named as Lending Trees #1 automotive finance source. We have been named one of Denver's Best Companies to Work for, three consecutive years. We have ambitious growth plans for 2024 and 2025.
We are based in beautiful Denver, Colorado with professional offices just 15 minutes from downtown Denver
Job Summary
We are seeking an Administrator and Document Specialist.
This role will include general administrative duties associated with automobile loans and gap insurance, gathering and checking complex documents and ensuring customer provides all relevant documentation.
This is an opportunity to work with a fast-moving vibrant company in a true team environment, that is fast paced, energetic truly collaborative, highly ethical and fun.
Key Responsibilities<ul><li>
Verifying accuracy of information for generating loan documents.</li><li>
Preparing and sending loan documents securely</li><li>
Calling customers on the phone to walk them through signing and returning loan documents</li><li>
Collecting information from financial institutions relevant to the customer account.</li><li>
Fielding customer service calls relevant to the loan processing.</li></ul>
Skills and Knowledge<ul><li>
Detail oriented</li><li>
Knowledge of the Spanish language would be highly desirable</li><li>
Great work ethic and integrity</li><li>
Good communication skills</li><li>
Friendly personality</li><li>
Computer proficiency and good typing skills</li></ul>
Qualifications and Experience:<ul><li>
Previous experience in Financial Services, particularly the mortgage loan processing field, in an administrative role would be advantageous.</li></ul>
What we offer:<ul><li>
Full training</li><li>
Great Benefit package including:<ul><li>
Competitive base salary and bonus</li><li>
Health, Dental and Vision Insurance plus Life Insurance</li><li>
401(k) Plan</li><li>
Life insurance</li><li>
Paid Time Off</li></ul></li><li>
True potential for advancement, we always endeavor to promote from within.</li></ul></div>

Document Specialist 1

Affinity Consulting Group

<div><h1 class="jobSectionHeader">At Affinity Consulting Group we help law firms transform:</h1><ul><li>
Their business through tailored strategic consulting and implementation services.</li><li>
Their work with new or improved technology, systems, and processes.</li><li>
Their team by training on essential business tools and skills.</li></ul><h1 class="jobSectionHeader"> 
Are you our next Legal Document Management Consultant?</h1>
You&rsquo;ve guided law firms and legal teams through the implementation of the NetDocuments or iManage document management systems including mapping client workflows and system design and setting up add-ins and integrations to support seamless, connected work environments.
You&rsquo;re not just a builder or a talker, you&rsquo;re both. You can design a smart configuration, explain it clearly to a client, and see it through to a clean, confident go-live. Whether you&rsquo;re in a working session, a training call, or a roadmap discussion, you know how to connect what a firm needs with how their system needs to work. You also know how to translate business needs into system solutions and drive adoption without overwhelming your audience.
At Affinity Consulting, we&rsquo;re hiring a Document Management Consultant to join our Enterprise Consulting Team and help legal organizations modernize how they manage documents. From end-to-end implementations to long-term support, you&rsquo;ll play a key role in helping clients improve how they store, access, and use their information while ensuring they feel guided and empowered every step of the way.
This isn&rsquo;t a back-office support role. It&rsquo;s a hands-on, client-facing position for someone who knows how to execute with precision, communicate with clarity, and bring both strategic insight and deep platform expertise to every engagement.
This is a rare opportunity to:<ul><li>
Lead implementation work that transforms how legal teams operate</li><li>
Design and execute solutions in complex client environments</li><li>
Build long-term relationships as a trusted advisor</li><li>
Work with a team of smart, kind humans doing meaningful work</li></ul><h1 class="jobSectionHeader">
What you would do, (unofficially).</h1>
You&rsquo;ll be the person clients rely on to make their document system run smoothly, not just the tool itself, but how it works with everything else they use. You&rsquo;ll help set up and fine-tune the system, connect it with other everyday tools, and guide clients through launch and adoption. You&rsquo;ll balance both the technical setup and the human side of change, turning client needs into practical solutions, explaining things in clear, simple terms, and stepping in with support if something doesn&rsquo;t go as planned. Whether leading a project or supporting long-term relationships, you&rsquo;ll be the steady, clear, and reliable partner clients can count on.<h1 class="jobSectionHeader">
What you would do, (officially).</h1>
As a Document Management Consultant, you&rsquo;ll implement and support legal document management systems for law firms and legal departments. You&rsquo;ll guide clients through discovery, design solutions, set up tailored solutions, train users, and coordinate with team members supporting data moves and system updates to deliver reliable, well-integrated solutions to clients. You&rsquo;ll also manage client relationships through support engagements, roadmap planning, and enhancement projects, serving as a key point of contact for system improvements, user support, and long-term success. You&rsquo;ll contribute to internal tools and best practices and collaborate closely with peers to improve how we deliver work across the team. 
Your responsibilities.<ul><li>
Guide law firms and legal teams through the implementation of document management systems like NetDocuments and iManage</li><li>
Configure document management systems based on client workflows, including setting up add-ins and integrations to support seamless, connected work environments.</li><li>
Lead or support discovery sessions to understand client goals and translate them into clear, actionable system designs</li><li>
Collaborate with teammates and vendor partners on system setup, data migration, testing, and go-live readiness</li><li>
Deliver live and remote training sessions and create clear user guides to support adoption and reduce support volume</li><li>
Provide hands-on support during go-live and ongoing roadmap planning post-launch</li><li>
Act as a trusted advisor to clients by building long-term relationships and anticipating system improvement needs</li><li>
Contribute to internal tools, delivery processes, and reusable assets to help the team scale and improve</li></ul><h1 class="jobSectionHeader">
What we're looking for.</h1><ul><li>
Minimum 3 years of direct, hands-on experience implementing and supporting NetDocuments or iManage in law firms or legal departments is required</li><li>
Direct experience setting up DMS platforms for legal teams</li><li>
Comfort working with integrations and add-ons</li><li>
Confidence leading client discovery, best practices, and solution framing</li><li>
Strong project and time management skills, with the ability to scope, track, and deliver your own work.</li><li>
Experience training end-users and creating clear, effective user documentation</li><li>
A collaborative, detail-oriented mindset and clear communication style</li><li>
Ability to build trust with clients and internal stakeholders</li></ul><h1 class="jobSectionHeader">
Bonus points if you bring.</h1><ul><li>
Knowledge of information governance and experience with information governance tools such as iCompli or FileTrail</li><li>
Familiarity with WalkMe, BA Insight, SharePoint, Prosperoware CAM, or ServiceNow</li><li>
Consulting experience or previous client-facing roles in legal tech</li><li>
Experience working in or consulting for large law firms or corporate legal departments</li><li>
Comfort managing roadmap planning, enhancement work, and long-term support/client relationship management</li></ul><h1 class="jobSectionHeader">
More about us and details you'll want to know.</h1>
We&rsquo;re Affinity and Lawyerist (one team; two brands) and we&rsquo;re changing the legal industry by helping legal professionals build healthy businesses and better lives. Alongside our consulting and coaching work, we produce The Lawyerist Podcast, publish a best-selling book, speak at national conferences, and build bold partnerships with the tools and organizations reshaping the legal landscape.<h2 class="jobSectionHeader">
We also share a commitment to these Core Values:</h2><ul><li>
Be Inclusive.</li><li>
Act with Integrity.</li><li>
Grab the Marker.</li><li>
Stay Curious.</li><li>
Drive Change.</li></ul>
We&rsquo;re 100% remote, so we expect you to have reliable internet, a professional workspace, and the ability to travel for client meetings, conferences and events, and team gatherings.
We work 8:30&ndash;5 ET, M&ndash;F, with flexibility and trust.
We&rsquo;re hiring for a full-time, fully remote role. Benefits include health &amp; dental, LTD/STD and life insurance, 401(k) matching, an Employee Assistance Program, a professional development budget, a health &amp; wellness stipend, flexible PTO, and a team you&rsquo;ll be proud to work with.<h2 class="jobSectionHeader">
We embrace diversity.</h2>
We strongly encourage candidates from all backgrounds to apply. If you feel unsure, please apply anyway. If you&rsquo;re excited about this role but feel like you&rsquo;re missing a piece or two, let&rsquo;s talk. Imposter syndrome has no place here.
We don&rsquo;t discriminate based on gender identity or expression, sexual orientation, race, religion, age, national origin, citizenship, disability, pregnancy status, veteran status, or other differences.
If you have a disability and there&rsquo;s a way we can make the interview process better, please let us know by sending an email to jobs@affinityconsulting.com with the subject line &quot;Interview Accommodations Reqest&quot;. We&rsquo;re happy to accommodate. 
The pay range for this role is: 
75,000 - 115,000 USD per year(Remote (United States))</div>

Legal Document Management Consultant

RR Donnelley

<div>Company Description 
Williams Lea by RRD is a global business support services company with a strong legacy&mdash;over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world&mdash;especially within legal, financial, and professional services industries.
We&rsquo;re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it&rsquo;s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we&rsquo;re the behind-the-scenes team making everything run smoothly. 
Job Description 
<ul><li>
Create and edit legal documents to client specifications using applicable software.</li><li>
Transcribe tapes, scan, and clean documents, and convert documents to/from different file formats.</li><li>
Recover/restore corrupted document files when needed.</li><li>
Handle sensitive and/or confidential documents and information.</li><li>
Communicate with managers and supervisors on job or deadline issues.</li></ul> 

Qualifications 
<ul><li>
High school diploma or equivalent</li><li>
Advanced knowledge of MS Office (Word, Excel, and PPT), including formatting documents with Styles, and generating a table of contents and table of authorities; strong keyboarding and typing skills</li><li>
Ability to work in a fast-paced, team environment and as an independent operator.</li><li>
Attention to detail with emphasis on accuracy and quality.</li><li>
Able to apply intermediate requisite knowledge of appropriate grammar, spelling, composition to work requests</li></ul> 

Additional Information 
It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law. 
 
Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.
#GOC
#LI-0925
#LI-Hybrid
$16.50-$18.50/hour<div></div>
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans</div>

Legal Document Assistant (Multiple Shifts Available)

ABC Legal Services

<div>About ABC Legal Services:

ABC Legal Service is proud to be the national leader in filing service of legal documents. We are growing and are looking for talented new team members to support our growth and solve exciting challenges!

We are a team of over 400 with offices in Los Angeles, Phoenix, Oklahoma City, Brooklyn, Chicago, Washington DC, and more. Seattle is our home and headquarters. We've been successful in this unique business for over 30 years and we continue to advance our technology and business processes to remain years ahead of what our competition is able to offer.

Job Overview:

The e-Fulfilment Specialist reviews and files legal documents utilizing online platforms and tools developed by ABC Legal. This role works closely with the e-Fulfillment and e-Filing team to collaborate on projects, resolve issues as they arise and meet common goals. This position is remote, but must be located in Puerto Rico.

Key Responsibilities:
<ul>
<li>Review and file legal documents using internal systems and email</li>
<li>Participate in ongoing training to expand knowledge of industry and process</li>
<li>Investigate discrepancies as they arise</li>
<li>Complete additional projects as assigned</li>
</ul>
Qualifications:
<ul>
<li>No experience necessary; data entry experience a plus</li>
<li>High school diploma or GED required</li>
<li>Ability to perform repetitive tasks with accuracy</li>
<li>Exceptional attention to detail</li>
<li>Desire and ability to be a team player</li>
<li>Experience and basic proficiency with Microsoft Office</li>
<li>Typing speed of at 50 to 60 wpm</li>
<li>Proficiency in English, including strong writing and communication skills, is essential for this role</li>
</ul>
<div><div>We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. Join our team today!
<ul>
<li>Retirement plan with 5% matching</li>
<li>Medical, Dental, and Vision insurance</li>
<li>10 paid holidays per year</li>
<li>Referral program</li>
<li>Work from home flexibility</li>
</ul>
Starting Pay: $12.00 to $14.00 per hour

Schedule: Full-time, Monday through Friday</div></div></div><div></div>

Document Retrieval Specialist (Remote)

Search 10000+ Legal document specialist jobs near you this November. New roles added regularly across leading industries. Apply today.