legal executive assistant

Ekspert Counsel

<div>
 
 
 Job Overview
 
 
 
 We are seeking a highly polished and detail-oriented Legal Secretary to support attorneys within a fast-paced, nationally recognized law firm environment. This role provides advanced administrative and executive-level support, including working directly with senior leadership and high-profile attorneys.
 
 
 
 
 
 The ideal candidate thrives in a deadline-driven setting, handles confidential information with discretion, and brings strong organizational and technical skills to a collaborative legal team.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide high-level administrative and executive support to attorneys, including senior leadership.
 </li>
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 Draft, format, and proofread legal documents, correspondence, presentations, and reports with exceptional attention to detail.
 </li>
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 Manage complex calendars, schedule meetings across multiple offices and time zones, and coordinate conference calls and special events.
 </li>
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 Coordinate domestic and international travel, including preparation and tracking of expense reports.
 </li>
 <li>
 Prepare and edit client billing, including time entry, invoice revisions, and coordination of special billing requirements.
 </li>
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 Maintain electronic and physical filing systems to ensure efficient document retrieval and compliance with firm policies.
 </li>
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 Handle sensitive and confidential information with professionalism and discretion.
 </li>
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 Coordinate with internal departments and external vendors to support attorney workflow and special projects.
 </li>
 <li>
 Assist with preparation of binders, document scanning, transcription, and materials for meetings and client presentations.
 </li>
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 Screen and manage incoming communications in alignment with attorney preferences and firm standards.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Experience supporting senior partners or firm leadership strongly preferred.
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 Strong knowledge of Microsoft Office 365, including advanced Word formatting (TOC, TOA, track changes, cross-referencing, styles, tables).
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 Experience with legal billing platforms (e.g., 3E, InTapp, or similar systems) preferred.
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 Proficiency in Adobe Acrobat, document comparison tools, and legal transcription software.
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 Exceptional written and verbal communication skills.
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 Strong organizational skills with the ability to manage multiple priorities under tight deadlines.
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 High level of professionalism, discretion, and client-service mindset.
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 </ul>
 
 
</div>

Legal Executive Assistant

Cherng Family Trust

<div>Summary of Job Description:
The Legal Executive Assistant is responsible for providing high level and highly confidential administrative support to the Chief Administrative Officer and General Counsel (&ldquo;CAO &amp; GC&rdquo;) of the Cherng Family Trust (&ldquo;CFT&rdquo;). This position manages projects and plans and coordinates meetings and events. The Executive Assistant suggests potential improvements and implements changes under the guidance of the CAO &amp; GC. This position also represents the CAO &amp; GC in certain meetings, projects, and business and community relationships. 
Job Responsibilities:
<ul><li>Administrative Support: Manages CAO &amp; GC&rsquo;s calendar, schedule meetings, and coordinates travel arrangements. Prepares agendas, takes meeting notes, and ensures follows up on action items for meetings for CFT and certain external organizations. Provides reliable, high-quality administrative support to enable the CAO &amp; GC to focus on strategic responsibilities.</li><li>
Communication Liaison: Serves as the primary point of contact for the Legal and Administrative Departments with respect to other departments and external business contacts. Facilitates communication between the Legal Department, Building Operations and Administration, and other departments as well as outside counsel.</li><li>
Project Management: Coordinates and oversees projects as directed by the CAO &amp; GC. Keeps track of timelines, ensures all parties are on schedule, and proactively communicates progress and any potential issues that may impact deliverables.</li><li>
Financial Coordination: Oversees the Annual Operating Plan (AOP) for the Legal Department, Building Operations and Administration, including invoice processing and expense reports, as well as AOP and Management by Objectives (MBO) annual goals tracking. Assists in the development of the annual budget.</li><li>
Information Management: Organizes, maintains, and retrieves corporate records and legal documents. Ensures that important information is readily available and up to date.</li><li>
Event Planning: Organizes and coordinates events, including quarterly meetings, training, and personal development sessions. Manages logistics, communication, and post-event feedback.</li><li>
Continuous Improvement: Continually evaluates office procedures for efficiency and accuracy, suggesting potential improvements and implementing changes under the guidance of the CAO &amp; GC.</li></ul>
How we reward you:<ul><li>
Hybrid Work schedule</li><li>
401K with company match</li><li>
Yearly bonus opportunity*</li><li>
Full medical, dental, and vision insurance *</li><li>
On-site fitness center, biometric screen, and flu shot clinic</li><li>
Discounts at Panda restaurants, theme parks, and gym memberships</li><li>
Paid time off starting at 15 days with 7 federal holidays*</li><li>
Continuous education assistance and scholarships*</li><li>
Income protection including Disability, Life and AD&amp;D insurance*</li><li>
Bereavement leave*</li><li>Benefits available for eligible permanent full time associates</li></ul> 
Your background and experience:<ul><li>
Bachelor&rsquo;s degree required</li><li>
5+ years of relevant work experience</li><li>
Successful completion of initial and periodically required trainings.</li><li>
Obtaining a valid Food Handler's Card within 30 days of employment is a requirement of this position.</li></ul> 
Pay Range: P3: $90,000-$126,500<ul><li>Within the range, individual pay is determined using various factors, including work location and experience.</li></ul> 
#LI-CH4
Panda Strong since 1983:
Founded in Glendale, California, we are now the largest family-owned American Chinese Restaurant concept in America. With close to 2,800 locations globally, we continue our mission of delivering exceptional Asian dining experiences by building an organization where people are inspired to better their lives. Whether it&rsquo;s impacting our team or the communities we work in, we&rsquo;re proud to be an organization that embraces family values.
You&rsquo;re wanted here:
Panda Restaurant Group, Inc. is an Equal Opportunity Employer and is committed to providing equal opportunity, and does not discriminate on the basis of any characteristic protected by law, including but not limited to sex/gender (including pregnancy, childbirth, lactation and related conditions), gender expression, race, color, religion, national origin, sexual orientation, gender identity, disability, age, ancestry, medical condition, genetic information, marital status, and veteran status. Additionally, Panda Restaurant Group, Inc. complies with all federal, state, and local laws regarding requests for workplace accommodation. The Americans with Disabilities Act (ADA) prohibits discrimination against qualified individuals on the basis of disability. Applicants are entitled to reasonable accommodations, absent undue hardship, to effectively participate in the application and hiring process, for example, sign language interpreters. If you believe you require an accommodation for the application or interview process or for the position for which you are applying, please reach out to TASupport@PandaRG.com.</div>

CFT Legal Executive Assistant

Mercy Cedar Rapids

<div>Work Shift
Day
Scheduled Weekly Hours
40
Summary
The Board &amp; Legal Executive Assistant supports Mercy's mission by providing executive administrative support and project coordination for the General Counsel and administrative support to the Legal/Compliance/Internal Audit department. Additionally, the Board &amp; Legal Executive Assistant coordinates with the General Counsel and President &amp; CEO on all activities related to the Board of Trustees and related committees of the organization. The Board &amp; Legal Executive Assistant is responsible for planning meetings, generating reports, meeting minutes and materials, archiving board and corporate records, conducting research and communicating with board members and the executive team regarding board and committee related activities. The Board &amp; Legal Executive Assistant works closely with the Board of Trustees and committee members to achieve organizational goals.
Job Description
Job Duties/Essential Functions<ul><li>
Job Duties<ul><li>
Coordinates projects and provides executive administrative support to the General Counsel and the Legal/Compliance/Internal Audit department.</li><li>
Manages calendar for General Counsel and schedules meetings and appointments.</li><li>
Monitors Mercy&rsquo;s Compliance Hotline and transcribes messages.</li><li>
Facilitates the smooth flow of accurate communication intradepartmentally, interdepartmentally and externally.</li><li>
Tracks Board and Committee membership and terms.</li><li>
Creates master Board and Committee meeting schedule and annual calendar. Sends meeting invitations to trustees, executives and assistants.</li><li>
Reserves and sets up meeting rooms and coordinates audio/visual equipment and catering. Facilitates speaker presentations.</li><li>
Serves as administrator for BoardEffect and provides training on BoardEffect, standards of work and consistency in board materials.</li><li>
Coordinates Board and Committee meeting books and materials. Posts agendas and other meeting documents to BoardEffect.</li><li>
Prepares for the Board&rsquo;s Annual Meeting, including sending notification of annual board meetings two weeks in advance.</li><li>
Maintains electronic files of all articles and bylaws, board books, charters and workplans.</li><li>
Coordinates special events (board retreat, recognitions and emeritus events).</li><li>
Coordinates annual Conflict of Interest forms with General Counsel.</li><li>
Distributes publications to Board.</li><li>
Addresses internal requests for board information.</li><li>
Manages electronic devices for board members (iPads).</li><li>
Manages access for and use of Neuhaus Boardroom.</li><li>
Takes minutes at Board, Committee and departmental meetings.</li><li>
Greets and directs customers, patients, physicians, community leaders, Board members, general public, staff and visitors.</li></ul></li><li>
Follows Mercy's safety guidelines, carries out job-specific safety duties and responsibilities, and promptly reports any unsafe conditions, situations, incidents and injuries.</li></ul>
Knowledge, Skills and Abilities<ul><li>
Proficient in Microsoft Office products including MS Word, Excel, PowerPoint, Outlook and Internet research skills.</li><li>
Proficient in Board Effect or other electronic board portal product.</li><li>
Operates normal office equipment, e.g. fax machine, multi-line telephone system and copier/scanner.</li><li>
Excellent written and verbal communication skills that include grammar, spelling, punctuation and proofreading.</li><li>
Excellent public relations, human relations and conflict resolution skills - exemplifies The Mercy Touch.</li><li>
Excellent organizational, time management and analytical skills.</li><li>
Demonstrates project coordination.</li><li>
Critical thinking and attention to detail. Exhibits good judgment.</li><li>
Identifies quality improvement opportunities.</li><li>
Manages confidential information with discretion and diplomacy.</li><li>
Commitment to life-long learning, e.g., willingness to learn/upgrade skills related to duties.</li><li>
Ability to communicate effectively and professionally with hospital staff, physicians, Board members, community leaders and the general public.</li><li>
Flexibility and dependability, works well with a wide variety of individuals and leadership styles.</li><li>
Ability to work with minimal to no supervision.</li><li>
Initiative-taker; ability to initiate projects, plan own activities and make decisions within the framework of the responsibility and authority of the job.</li></ul>
Professional Experience<ul><li>
Minimum of four years administrative/executive assistant experience required.</li><li>
Previous experience providing Board administration preferred.</li><li>
Previous experience working with CEO and executive team preferred.</li></ul>
Education<ul><li>
Associates degree or higher preferred.</li></ul>
Licensure, Certification, Registration<ul><li>
None</li></ul>
Pay Rate Type
Hourly
Mercy is an independent, community-based organization supporting the Cedar Rapids area for over 120 years.
Mercy is an equal-opportunity employer. We value diversity, equity, and inclusion and therefore evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status, and other legally protected characteristics.</div>

Executive Assistant, Board & Legal

TEEMA

<div>Good morning! This is a high-impact, high-visibility role. Finding an EA in the DC market who can navigate both the legal world and the Department of Defense (DoD) requirements&mdash;all while commanding a six-figure salary&mdash;requires a posting that sounds as prestigious as the position itself.
Here is the refined package for the Executive Administrative Assistant to the General Counsel.<h2 class="jobSectionHeader">
1. Professional Job Posting: Executive Assistant to the General Counsel</h2>
Title: Executive Assistant to the General Counsel (Legal &amp; Strategic Support) Location: Washington, DC (High-Profile / Fast-Paced) Salary Range: $100,000 &ndash; $112,000 Company: Confidential &ndash; Premier Government Healthcare &amp; Legal Entity
The Opportunity We are seeking a career Executive Assistant with a sophisticated legal background to support the General Counsel in our Washington, DC office. This is not a standard administrative role; it is a high-level partnership requiring the discretion of a legal professional and the technical agility of a modern coordinator. You will act as the &quot;right hand&quot; to legal leadership, managing complex calendars, board-level communications, and sensitive government-related documentation.
Key Responsibilities<ul><li>
Legal &amp; Executive Liaison: Provide elite-level support to the General Counsel, including drafting, proofreading, and editing complex legal correspondence and board-level documents.</li><li>
Complex Orchestration: Manage high-density Outlook calendars, coordinate intricate domestic/international travel, and develop detailed itineraries.</li><li>
Board &amp; Event Coordination: Lead the logistical planning for Board of Trustees meetings and high-profile organizational events.</li><li>
Technical Trouble-Shooting: Act as a first-line resource for executive technology, including VPN, Zoom, Microsoft 365, and DocuSign.</li><li>
Confidentiality &amp; Compliance: Handle highly sensitive information with absolute discretion, ensuring all tasks align with DoD standards and healthcare regulations.</li></ul>
Required Qualifications<ul><li>
Clearance: Must be a U.S. Citizen capable of obtaining a favorable Department of Defense (DoD) background investigation.</li><li>
Experience: 10+ years of Executive Administrative experience, with at least 5 years specifically supporting a General Counsel or working within a legal office (in-house or government).</li><li>
Education: High School Diploma or GED required (Bachelor&rsquo;s in Business preferred).</li><li>
Tech Stack: Advanced proficiency in Microsoft 365 (Teams, Word, Excel, PPT), Zoom, and DocuSign.</li></ul>
Preferred Skills<ul><li>
Knowledge of government programs (TRICARE, VA, Military Health System).</li><li>
Background in a healthcare environment.</li><li>
Prior military service is highly valued.</li></ul>
#Workwolf #BCDC_Consulting</div>

Executive Administrative Assistant

County Hall Insurance Company, Inc., RRG

&lt;Overview&gt; We are seeking a dynamic and highly organized Executive Assistant/Paralegal to join our team. This role offers an exciting opportunity to support the CEO. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, legal research expertise, and a proactive approach to managing complex tasks. This paid position is designed for motivated professionals eager to contribute to a collaborative and innovative legal setting, ensuring smooth operations and high-quality legal support.&lt;Responsibilities&gt;<ul><li>Provide executive administrative support by managing calendars and scheduling meetings.</li><li>Assist with legal case management using document management systems, ensuring all files are organized and up-to-date.</li><li>Draft, review, proofread, and edit legal documents including contracts, pleadings, memoranda, and correspondence with precision and clarity.</li><li>Perform document review and data entry tasks with accuracy while maintaining strict confidentiality of sensitive information.</li><li>Support litigation activities through document review, legal research using Westlaw or LexisNexis, and preparation of case summaries.</li><li>Manage incoming phone calls with professional etiquette and coordinate communication between attorneys, and external partners.</li><li>Organize files systematically through filing systems&mdash;both physical and electronic&mdash;and ensure compliance with company policies.</li><li>Assist in preparing for client interviews by gathering relevant case information and conducting preliminary research as needed.</li></ul>&lt;Skills&gt;<ul><li>Paralegal experience with proficiency in litigation and personal injury litigation.</li><li>Excellent writing skills for drafting legal documents such as contracts, pleadings, reports, and correspondence.</li><li>Proven ability to manage multiple projects simultaneously with exceptional organizational skills.</li><li>Proficiency in document management systems and data entry accuracy; adept at handling large volumes of files efficiently.</li><li>Superior proofreading and transcription skills ensuring error-free documentation.</li><li>Strong administrative capabilities including calendar management, filing systems (physical and digital), phone etiquette, and clerical support tasks.</li><li>History of supporting c suite executives.</li></ul>Pay: $55,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant/Paralegal

Lewis Law

&lt;Job Summary&gt; I am seeking a dynamic and highly organized Executive Legal Assistant to support a solo practitioner in a fast-paced, multifaceted law office environment. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, legal research expertise, and a proactive approach to supporting the mangaging attorney. Join us to contribute to impactful legal work while advancing your professional growth in a collaborative and energetic setting.&lt;Duties&gt;<ul><li>Provide comprehensive executive administrative support, including but not limited to client &amp; calendar management, scheduling meetings, preparing and organizing client files, preparing legal documents, communicating with client and other legal professionals, filing legal documents,</li><li>Prepare, review, and proofread legal documents such as motions, discovery and correspondence with precision and attention to detai</li><li>Prepare and manage legal case files</li><li>Assist with client interviews and maintain high standards of phone etiquette while communicating professionally with clients, vendors, and internal teams</li><li>Support project management tasks related to ongoing litigation or transactional matters by tracking deadlines and maintaining organized case documentation</li><li>Perform data entry, filing, and administrative tasks including transcription, proofreading, and organizing legal records to ensure accuracy and compliance with firm standards</li></ul>&lt;Qualifications&gt;<ul><li>Proven experience as a paralegal or legal assistant with familiarity in criminal or family law</li><li>Proficiency in legal case management software including Clio and document management systems like Westlaw or LexisNexis</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment</li><li>Meticulous attention to detail</li><li>Demonstrated experience supporting attorneys through document drafting, proofreading and transcription</li><li>Exceptional written communication skills coupled with keen attention to detail for proofreading and legal writing tasks</li><li>Ability to handle multiple responsibilities simultaneously while maintaining professionalism and confidentiality</li><li>Excellent interpersonal skills</li><li>Ability to be a self-starter</li><li>Sharp editorial eye for grammar, formatting and consistency across all legal documents</li></ul>Join our team where your expertise will directly contribute to delivering exceptional legal support. We value energetic professionals who thrive on organization, precision, and proactive problem-solving&mdash;help us shape impactful legal solutions every day!Pay: $25.00 - $30.02 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Experience:<ul><li>Law office: 1 year (Required)</li></ul>Work Location: In person

Executive Legal Assistant

Melick & Porter

Melick &amp; Porter, LLP is a dynamic and respected law firm that has been providing exceptional legal services for over forty years. With offices in Boston, Providence, and throughout New England, we specialize in a broad array of practice areas, including civil litigation, insurance defense, and insurance coverage.We are seeking an Executive/Legal Assistant with civil litigation experience to provide high level administrative and legal support to multiple attorneys. This full-time role requires a highly organized, flexible, and tech-savvy professional who thrives in a fast-paced legal environment.Interested applicants should submit a resume to careers@melicklaw.com.Position Overview:The ideal candidate will demonstrate strong multitasking abilities, exceptional attention to detail, and the ability to work both independently and as part of a team. The role requires proficiency in Microsoft Office Suite, strong writing and proofreading skills, familiarity with e-filing systems, and the discretion to handle confidential information.Role Responsibilities:As an Executive/Legal Assistant, you will support attorneys in a range of civil litigation and administrative tasks. Your duties will include, but are not limited to:Case Management:<ul><li>Manage assigned litigation matters and related tasks to ensure timely completion of case milestones</li><li>Track deadlines and ensure compliance with Massachusetts state and federal court rules</li></ul>Calendar &amp; Deadline Management:<ul><li>Maintain and monitor complex attorney calendars</li><li>Schedule and coordinate meetings, depositions, court appearances, and client appointments</li><li>Proactively communicate upcoming deadlines and scheduling changes</li></ul>Civil Litigation Support:<ul><li>Assist with case management and trial preparation</li><li>Organize and track litigation materials for attorneys, experts, witnesses, and opposing counsel</li><li>Draft, revise, proofread, and properly format legal documents, including motions, notices, pleadings, and memoranda in compliance with court rules</li><li>Prepare and file documents electronically in state and federal courts (including PACER)</li></ul>Executive &amp; Administrative Support:<ul><li>Provide executive-level support to attorneys and firm leadership</li><li>Draft professional correspondence, emails, and internal memoranda</li><li>Coordinate and arrange attorney travel, including booking flights, hotels, transportation, and preparing detailed travel itineraries</li><li>Maintain organized electronic and physical files using document management systems</li></ul>Communication:<ul><li>Serve as a point of contact for clients, medical providers, court clerks, and insurance representatives</li><li>Communicate clearly and professionally with clients and colleagues</li><li>Handle sensitive matters with discretion and confidentiality</li></ul>Billing &amp; Financial Support:<ul><li>Assist with billing tasks and time entry (prior experience preferred but not required)</li></ul>Required Skills and Experience:<ul><li>Education: Bachelor's degree preferred;</li><li>Prior law firm experience preferred;</li><li>Experience: 5+ years of Executive/Legal Assistant experience preferred.</li></ul>Skills:<ul><li>Exceptional attention to detail with the ability to multitask and meet deadlines.</li><li>Strong written and verbal communication skills.</li><li>Organizational skills and time management capabilities.</li><li>Proficiency with office tools such as Word, Excel, and document management platforms.</li><li>Familiar with State and Federal Court filings, including submission of electronic filings.</li><li>Ability to work independently and in a team environment on multiple projects simultaneously.</li><li>A client-friendly, team-oriented attitude and professionalism in all interactions.</li><li>Ability to maintain a high level of confidentiality.</li><li>Flexibility: Willingness to manage additional duties and responsibilities as assigned.</li></ul>Benefits:<ul><li>Competitive salary starting from $75,000-85,000 per year.</li><li>Comprehensive benefits package, including medical, dental, and vision</li><li>401(k) plan.</li><li>Generous PTO policy, plus 11 paid holidays.</li><li>On-site fitness center and employee community involvement opportunities.</li><li>Professional development assistance</li></ul>About Melick &amp; Porter, LLP:Melick &amp; Porter, LLP is a respected trial and appellate law firm providing high-end legal representation across Massachusetts, Connecticut, Rhode Island, and throughout New England. With a team of seasoned attorneys, we are committed to delivering exceptional service to our clients and fostering a collaborative and supportive work environment for our team members.Melick &amp; Porter, LLP is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace. We do not discriminate against any employee or applicant based on race, creed, color, gender, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other protected category.Job Type: Full-time Pay: From $75,000-85,000 per year Location: Boston, MA 02109 Schedule: Monday to Friday, 8-hour shifts.If you are an experienced, detail-oriented professional who thrives in a fast-paced legal environment, we encourage you to apply.**We will not accept resumes from recruiters if they do not have a written agreement with us **Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Schedule:<ul><li>Day shift</li><li>Monday to Friday</li></ul>Work Location: In personPay: $75,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Executive / Legal Assistant

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