legal office administrator

Fujitsu

<div><div><div><div><p>Fujitsu is currently seeking a Legal Administrator to join our in-house Immigration Department.
<br>
<br>
<b>This position is located and will work in the Pittsburgh, PA office 5 days a week.
</b></p><p>Job Summary:
</p><p>The incumbent will provide administrative support to the in-house immigration team. This position will require the ability to draft forms and documents with accuracy, manage administrative projects and maintain record-keeping processes, and follow, develop and/or implement workflows to ensure efficiency and compliance. The candidate must be capable of working to meet deadlines with exceptional prioritization and problem-solving skills. This position requires a detail-oriented candidate with excellent organizational skills, proficiency with Microsoft Office and Excel (experience with immigration software is a plus, but not a requirement), and strong collaboration and communications skills.
</p><p>Key Responsibilities
</p><ul><li>The legal administrator will provide daily support to our in-house Immigration Department, including the in-house paralegals and attorneys.
</li><li>The legal administrator will participate in all aspects of the department's employment-based immigration law practice.
</li>The legal administrator will assist in drafting non-immigrant (H-1B, L-1, TN) petitions, file LCAs with the Department of Labor, and assist in drafting permanent residency-based documents, including PERM applications, Form I-140s, and Form I-485s.<br>
<li>
</li></ul><p></p><p>Desired Skills and Experience
</p><ul><li>Associate&rsquo;s degree from an accredited institution.
</li><li>Paralegal certification (a plus, not a requirement).
</li><li>One to three years of experience in a similar role in an in-house position or at a law firm.
</li><li>Technical proficiency in Microsoft Word and Excel. (Experience with Microsoft PowerPoint and/or Microsoft Teams is a plus.)
</li><li>Candidates needs to be able to handle multiple tasks, be cognizant of priorities, and be receptive to frequent prioritization changes.
</li>Candidates must be detailed-oriented, possess excellent writing skills, and be capable of working in a fast-paced and deadline-driven environment.<br>
<li>
</li></ul><p></p><p>Featured benefit options:
</p><ul><li>Medical insurance
</li><li>Vision insurance
</li><li>Dental insurance
</li><li>401(k)
</li><li>Paid maternity leave
</li><li>Paid paternity leave
</li>Disability insurance<br>
<li>
</li></ul><p></p><div>#LI-CF1</div></div></div></div></div>
<br><div><p><i>Fujitsu at a Glance
</i></p><p><i>Fujitsu is a leading information and communication technology (ICT) company, headquartered in Japan, offering a full range of technology products, solutions, and services. Approximately 132,000 Fujitsu people support customers in more than 100 countries. We use our experience and the power of ICT to shape the future of society with our customers.
</i></p><p><i>We are a corporate culture that places great value on the pursuit of new possibilities previously unimagined and brings them to fruition. This has been the foundation of Fujitsu&rsquo;s success since its inception. In an increasingly competitive world, in which the pace of change continues to accelerate, Fujitsu must strive for continuous innovation. Each and every employee will rise to the challenge of creating new value amid changes in the management environment, technology, society and the marketplace. With a spirit of challenge, we are committed to the continuous creation of new value. Fujitsu wants innovators like you!<br>
</i></p><p></p><p><i>At Fujitsu, one of our corporate principles is &quot;We respect human rights&quot;. This principle underpins all our corporate and individual activities and guides the actions of every Fujitsu Group member. We embrace diversity and equal opportunity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. By empowering people, we can unleash our collective strengths to create a better experience for our employees, our customers, and our partners.<br>
</i></p><p></p><i>California Consumer Privacy Act (CPPA), </i><i>read here</i></div>

Legal Administrator

SESI Consulting Engineers

<div><p>Join a company recognized for providing solutions, excellence, service, and integrity. We seek dynamic individuals to support organic growth.<br>
<br>
SESI Consulting Engineers has been selected as one of NJBIZ&rsquo;s &quot;FASTEST GROWING&quot; Companies and Inc.'s &quot;5000 America&rsquo;s Fastest-Growing Private Companies&quot;.</p><p><b>
SESI Consulting Engineers, founded in 1976, is a well-established, progressive, consulting engineering firm in Parsippany, N.J. SESI has earned an excellent reputation for providing innovative Geotechnical, Site/Civil, and Environmental engineering solutions for owners, developers, and the construction industry throughout the NJ, NY, CT region.</b><br>
<br>
<b>SESI offers a competitive compensation and benefits package which includes medical, dental, vision insurance, 401(k), paid time off, tuition reimbursement, professional development assistance, bonus potential, employee engagement activities, just to name a few. </b><b>SESI also engages its employees in all aspects of its projects and encourage them to participate in design and project management functions to their full potential.</b></p><p>
<b>SUMMARY:</b></p><p><br>
The Legal Administrator I is responsible for providing foundational support to the legal department by handling administrative and operational tasks. This role ensures accuracy and consistency in data entry, contract management, and compliance processes, while supporting day-to-day requests from the legal team. This position is expected to operate with supervision from a manager. As directed by your manager, this position will require you to support other departments and managers in order to fulfill the immediate requirements of the firm.
</p><p>Primary Responsibilities include but are not limited to the following. Other duties may be assigned.</p><p><b><br>
Contract and Compliance Data Management:</b></p><ul><li>
 Enter and maintain contract data, insurance certificates, and compliance information in internal systems</li><li>
 Maintain compliance trackers and update documentation repositories.</li></ul><p><b>
Insurance Certificate Administration:</b></p><ul><li><p>
 Process and track Certificates of Insurance (COI) requests.</p></li></ul><p><b>
Administrative and Legal Team Support:</b></p><ul><li>
 Provide general administrative support, including document formatting, filing, and scanning.</li><li>
 Assist with intake and routing of requests to appropriate legal team members.</li></ul><p>
 <b>Process Improvement and Collaboration:</b></p><ul><li>
 Collaborate with team members to identify and implement small process improvements in data handling and compliance.</li></ul><p><b>
Additional Duties</b></p><ul><li>
This list of responsibilities is not intended to be exhaustive. Additional duties consistent with the legal industry&rsquo;s expectations for this role may be assigned, based on the needs of the company.</li></ul><p><b>
Qualifications:</b><br>
<br>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br>
<br>
Highly organized with great attention to detail. Able to prioritize and manage time effectively. Strong communication and people skills. Must be comfortable in a fast paced, highly interactive environment. Required to effectively collaborate with internal and external departments</p><ul><li>
High school diploma or equivalent required; associate degree preferred.
</li><li>One year of administrative, clerical, or data entry experience.</li><li><i>
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.</i></li><li><i>
Basic math skills for addition, subtraction, division, multiplication. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.</i></li><li><i>
 Knowledge of Microsoft Office Suite, Outlook and PDF programs. Ability to learn new systems quickly.</i></li><li><i>
Notary preferred</i></li></ul><div><b>
Physical Demands</b></div><div><i>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. </i><i>While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.</i><br>
<br>
<b>Work Environment</b><br>
<i>Due to the collaborative nature of this role, it is important that this team member&rsquo;s regular working schedule aligns with the company&rsquo;s and fall within</i><i> 8AM-5:30PM. </i><i>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. </i><i>This position will work in a typical office environment, mostly located indoor with windows. The office contains office equipment resulting in equipment noise. This position will be working in a shared office space with other colleagues and may experience frequent interruptions, conversations, or other background noise.</i></div><div>
</div><div><i>
Base salary $50,000&ndash;$70,000, + benefits, paid time off, tuition reimbursement, professional development opportunities, 401(k), and bonus potential</i></div></div><div></div>

Legal Administrator I

Expert Advice Management Consulting L.L.C

<p><b>Overview</b>:</p><p>We are seeking a dependable and detail-oriented Office Administrator to assist with the smooth running of our daily operations. The ideal candidate will be organized, able to handle multiple tasks simultaneously, and possess strong communication skills, especially in a fast-paced work environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage calendars, emails, and phone communications</li><li>Prepare and organize reports and documents</li><li>Coordinate meetings and manage office logistics</li><li>Provide general administrative support to the team</li></ul><p><b>Qualifications:</b></p><ul><li>Previous experience in an administrative or office support role</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Strong organizational and communication skills</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p>

Legal Administrative

Catholic Charities of Baltimore

<p></p><div><p><b>Salary: $75,000.00</b></p>
<p>
The Esperanza Center is a comprehensive resource center whose mission is <b>to welcome immigrants by offering hope, compassionate services, and the power to improve their lives.</b> Since 1963, immigrants from all over the world have trusted the Esperanza Center to help them navigate life in a new country. Our dedicated staff and volunteers provide services related to education, healthcare, immigration legal matters, family reunification for unaccompanied immigrant children, and general community support to thousands of immigrants each year.</p>
<p>
Catholic Charities of Baltimore, Esperanza Center, is seeking a Legal Database &amp; Grants Administrator, who will support the effectiveness and compliance of Immigration Legal Services (ILS) at the Esperanza Center. In collaboration with ILS leadership, this role ensures data integrity in the Equifax LawLogix system, leads grant and contract reporting, and helps maintain funder compliance. Serving as a primary liaison to funders on data matters, the Administrator strengthens external partnerships, contributes to agency-wide data initiatives, drives continuous improvement in data practices, and supports program accountability through accurate, timely, and compliant reporting. <b>The work schedule is Monday - Friday, Hybrid - At least 3 days in office.</b></p><br>
<p></p>
<p><b>
JOB DUTIES &amp; RESPONSIBILITIES:</b></p>
<ul>
<li>Serves as the primary point of contact for the Equifax LawLogix legal database, ensuring accurate information dissemination, timely reporting, and consistent system functionality for program and management teams, accountable for system oversight, issue resolution, and user support.</li>
<li>Oversees the ILS-specific data system and lead related data initiatives, serving as the primary liaison with Catholic Charities IT and external vendors to implement and enhance system capabilities.</li>
<li>Reviews and tests LawLogix system upgrades, to ensure data integrity, user functionality, and seamless integration with existing workflows. Collaborates with Catholic Charities IT and external vendors to troubleshoot and resolve data system issues in a timely and efficient manner.</li>
<li>Manages and oversees the extraction, cleaning, and synthesis of data from LawLogix and other internal systems to ensure accurate and timely delivery of funder reports, internal performance dashboards, audits, and program evaluations, accountable for data integrity and compliance with reporting requirements.</li>
<li>Supports the preparation, analysis, and submission of grant and contract reports, providing oversight of quantitative data and supporting narrative development in collaboration with the Managing Attorney and program staff.</li>
<li>Maintains and manages the funder reporting calendar to ensure timely and accurate submission of all required reports, deliverables, and documentation.</li>
<li>Acts as a liaison with funders regarding reporting, data requests, and compliance inquiries, ensuring timely and accurate responses.</li>
<li>Supports the Managing Attorney in ensuring compliance with grant and contract requirements, including documentation management and coordination of communications with funders.</li>
<li>Partners with program leadership to standardize data practices across Immigration Legal Services (ILS) grant programs and service streams.</li>
<li>Performs other duties as assigned.</li></ul><br>
<p></p>
<p><b>
EDUCATION &amp; EXPERIENCE REQUIREMENTS:</b></p>
<ul>
<li>Associate&rsquo;s degree in Information Technology, Paralegal Studies, or a related field is required.</li>
<li>Three (3) years of relevant experience in Legal Services, Human Services, Business Administration, or a similar discipline working at an expert level with a case management database system, including at least one (1) year in a legal services setting, with a solid understanding of core concepts, terminology, and principles.</li>
<li>Experience with legal case management systems such as Equifax LawLogix (preferred).</li>
<li>Demonstrated in-depth knowledge of nonprofit grant and contract compliance standards, with proven experience ensuring adherence to reporting requirements, funder guidelines, and regulatory expectations.</li>
<li>An equivalent combination of education and experience may be considered.</li></ul><br>
<p></p>
<p><b>
REQUIRED SKILLS &amp; ABILITIES:</b></p>
<ul>
<li>Bilingual in Spanish and English, with advanced written and spoken skills preferred, offering effective communication across diverse populations.</li>
<li>Shows accountability through consistent punctuality, dependable attendance, and the ability to work independently with minimal supervision.</li>
<li>Demonstrates excellent verbal and written communication skills, ensuring clarity and effectiveness, including the ability to draft grant reports, summaries, communications with funders and translating technical concepts into clear, understandable language for staff and stakeholders.</li>
<li>Effectively prioritizes tasks, delegates as appropriate, and applies strong planning, organizational skills, and attention to detail to ensure accuracy, efficiency, and optimal workflow.</li>
<li>Effectively connects with individuals from diverse backgrounds while inspiring and engaging staff to foster motivation, teamwork, and compassionate service.</li>
<li>Demonstrates discretion and professionalism in all situations, maintaining confidentiality and integ</li>
<li>Requires proficiency in using computer systems and software to perform job function, including but not limited to, basic Windows PC, web browsing (i.e., Chrome, Internet Explorer, etc.), and Microsoft Outlook. Required knowledge of other Microsoft Office applications, such as Word, Excel PowerPoint, Teams, and OneDrive.</li></ul><br>
<p></p>
<p><b>
PHYSICAL REQUIREMENTS &amp; WORK ENVIRONMENT:</b></p>
<ul>
<li>Hybrid work options are available, contingent upon business needs and performance expectations in alignment with the Agency&rsquo;s policy.</li>
<li>Moving about to accomplish tasks or transitioning between different work sites, which may involve walking, standing, or traveling to various locations as required by the role (e.g., to all Behavioral Health Clinics in and around Baltimore area and surrounding counties, including Western Maryland).</li>
<li>Remaining in a stationary position, which may involve standing or sitting for extended periods, as required to complete tasks or duties associated with the role.</li>
<li>Engaging in communication with others to exchange information, which may involve speaking, listening, writing, or using electronic communication methods to ensure clear and effective understanding. This includes both verbal and non-verbal interactions with colleagues, clients, or external parties.</li>
<li>Repetitive motions involving the wrists, hands, and/or fingers, including tasks such as typing, data entry, or handling small objects. These repetitive activities may occur throughout the workday and require attention to ergonomics to ensure comfort and minimize strain.</li>
<li>Assessing the accuracy, neatness, and completeness of assigned work to ensure it meets quality standards and adheres to established guidelines.</li>
<li>Hearing and vision abilities, with or without correction, sufficient to drive safely and effectively observe and communicate with others.</li></ul><br>
<p></p>
<p>
We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to:</p>
<ul>
<li>Health/Dental/Vision</li>
<li>Vacation/sick/holiday pay</li>
<li>403(b) Retirement Plan with a discretionary employer contribution</li>
<li>Tuition Advancement</li>
<li>Paid Parental Leave</li></ul><br>
<p></p>
<p>
Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety, empowerment, healing, and self-care, and that believes that every person has infinite worth and promise.</p>
<p><b>
Catholic Charities is an equal opportunity employer</b></p><p></p><p>
Equal Opportunity Employer<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</p></div>

Legal Database & Grants Administrator

MIRAAJ ASSOCIATES

<p><b>Pay:</b> &#8377;15,000.00 &ndash; &#8377;25,000.00 per month</p><p><b>Job Title:</b> Lawyer Assistant &ndash; Office Legal Work<br/><b>Location:</b> Netaji Subhash Place, Delhi | <b>Type:</b> Full-time | <b>Experience:</b> 2&ndash;5 years</p><p><b>About Miraaj Associates:</b></p><p>We are a Delhi-based law firm seeking a dedicated candidate with an <b>LLB degree</b> and prior experience in legal or official work. This position primarily involves <b>office-based legal tasks</b> with <b>minimal court work</b>. Therefore, <b>only candidates aged 30 years and above</b> should apply.</p><p><b>Interns are not eligible</b> for this role.</p><p>The ideal candidate should possess <b>good communication skills</b> and have prior experience in <b>liaison and coordination work</b>.</p><p><b>Requirements:</b></p><ul><li><b>Age:</b> 30 years and above</li><li><b>Qualification:</b> LLB degree (mandatory)</li><li><b>Experience:</b> 3&ndash;5 years in legal/official work</li><li><b>Knowledge of court procedures</b> is an advantage but not essential</li><li>Must be committed to office-based legal responsibilities</li></ul><p><b>Important Note:</b></p><p>This position is <b>not open to interns</b>. Applications from interns <b>will not be entertained</b>.</p><p><b>How to Apply:</b></p><p>Send your CV to <b>official@miraajassociates.com</b> with the subject line:<br/><b>&ldquo;Lawyer Assistant &ndash; Office Legal Work&rdquo;</b></p><p><b>Job Type:</b> Full-time, Permanent<br/><b>Work Location:</b> In person (Delhi)</p><p><b>Application Method:</b> Email<br/><b>Require CV:</b> Yes<br/><b>Application Updates:</b> official@miraajassociates.com (individual email notifications for each applicant)</p><p>Job Types: Full-time, Permanent</p><p>Pay: &#8377;17,231.68 - &#8377;25,000.00 per month</p><p>Work Location: In person</p>

Legal Assistant – Office-Based Role (Age 30+)

State Farm

<div>Overview:
<div>
Being good neighbors &ndash; helping people, investing in our communities, and making the world a better place &ndash; is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good!</div>
Grow Your Skills, Grow Your Potential:
<div></div>
Responsibilities:
<p>
As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World&rsquo;s Most Admired Companies.</p><p>
Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative.</p><p><b>
Are you a motivated legal professional eager to make your mark in a dynamic and innovative environment?</b></p><p>
Nicholas Noble &amp; Associates, our newly established staff counsel office for State Farm is scheduled to open in January of 2026. Our new office located in Athens, GA, is seeking Legal Administrative Support team members who are passionate about delivering exceptional legal services and growing with us from the ground up. The new team is comprised of multiple roles and levels including Leadership, Attorney, Paralegal, Legal Secretary, and Legal Administrative Support. This is an excellent entry level opportunity in a legal environment and provides diversity of work and the opportunity for career development. While every day can provide different experiences and opportunities, a typical day involves providing administrative assistance to Law Department colleagues including attorneys and leadership in a fast-paced civil litigation environment. The office allows for collaborative environments with access to team members for support. This is an excellent entry level opportunity in a legal environment and provides diversity of work and the opportunity for career development. The position is classified as a <b>hybrid</b> role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a <b>hybrid</b> role is required to spend time in the office. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday 8:30 AM-5:00 PM.<br>
<b>LOCATION: </b><b>Location:</b> <b>150 W. Hancock, Athens, GA</b></p><p><b>
Responsibilities of a Legal Administrative Support team member include but are not limited to:</b></p><ul><li>
Provide administrative support and assistance to Law Department colleagues, including rotation reception duties</li><li>
Reception area/phone responsibilities</li><li>
Processing mail/invoices</li><li>
File intake tasks</li><li>
E-filing pleadings with court</li><li>
Ordering/downloading records</li><li>
Assist with trial preparation</li><li>
Other tasks as assigned</li></ul>
Qualifications:
<ul><li>Previous Experience preferred/required<ul><li>
Legal environment experience is preferred, but not required</li><li>
Familiarity with court structures, vendors, and other legal resources is preferred, but not required</li><li>
Strong customer service background</li></ul></li><li>
Key Skills required<ul><li>
Strong organizational skills, prioritizing, decision making, multitasking, time management, and proactivity</li><li>
Strong written and oral communication skills (attention to detail, accuracy of data entry)</li><li>
Accurate data entry/typing skills</li><li>
E-filing experience with court systems</li><li>
Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirements is a competitive advantage</li></ul></li><li>
Technology/software experience required<ul><li>
Working knowledge of Microsoft Office Suite</li><li>
Working knowledge of a Case Management system</li><li>
Working knowledge of a Document Storage system</li></ul></li></ul><p><b><br>
Additional Details</b></p><ul><li>
Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities.</li></ul>
Our Benefits:
<div><b>
Because work-life balance is a priority at State Farm, compensation is based on our standard 38:45-hour work week!</b></div><ul><li>
Potential starting salary range: <b>$42,818.75 - $50,000.00</b></li><li><ul><li>
Starting salary will be based on skills, background, and experience</li><li>
High end of the range limited to applicants with significant relevant experience</li></ul></li><li>
Potential yearly incentive pay up to 9% of base salary</li></ul><div><b><br>
At State Farm, we offer more than just a paycheck. Check out our suite of benefits designed to give you the flexibility you need to take care of you and your family!</b></div><ul><li><b>
Get Paid!</b> On top of our competitive pay, you are eligible for an annual raise and bonus.</li><li><b>
Stay Well!</b> Focus on you and your family&rsquo;s health with our robust health and wellbeing programs. State Farm pays most of your healthcare premium, and we offer multiple healthcare plan options, including a high deductible plan. All medical plans provide 100% coverage for in-network preventative care, AND you and your family have access to vision, dental, telemedicine, 24/7 mental health professionals, and much more!</li><li><b>
Develop and Grow!</b> Take advantage of educational benefits like industry leading training programs, top-notch tuition assistance programs, employee resource groups, and mentoring.</li><li><b>
Plan Ahead!</b> Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more. You can also start a savings account or consider financing through our State Farm Federal Credit Union!</li><li><b>
Take a Little &ldquo;You&rdquo; Time!</b> You will have access to our generous time off policies designed so you can plan around holidays, family events, volunteering, or just to take a relaxing day off. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you!</li><li><b>
Give Back!</b> We offer several ways to give back through our Matching Gift Program, Good Neighbor Grant Program, and the Employee Assistance Fund.</li><li><b>
Finish Strong!</b> Plan for retirement using free financial advisors and a 401(k) plan with company contributions of up to 7% of your salary.</li></ul><div><b><br>
Visit our </b><b>State Farm Careers</b><b> page for more information on our </b><b>benefits</b><b>, </b><b>locations</b><b>, and the </b><b>hiring process</b><b> of joining the State Farm team!</b></div></div>

Legal Administrative Support

Mountain America Credit Union

<div></div><div><div>Please reference the schedule and minimum qualifications listed below before applying.</div><div></div><div>
If you need assistance with filling out our application form or during any phase of the application, interview, or employment process, please notify our Human Resources Team at 801-366-6947 option 1 or email macurecruiting@macu.com and every reasonable effort will be made to accommodate your needs in a timely manner.</div><div></div><div>
Job Summary</div>
Under the direction of management, this position is responsible for comprehensive oversight and administration of incoming legal requests, including but not limited to levies, garnishments, and subpoenas. This role plays a pivotal part in the meticulous processing of all received legal documents, ensuring accurate filing and cataloging, and maintaining professional correspondence with third parties, including external legal counsel, while citing statues and regulations when needed. Additionally, this position is responsible for articulating the Credit Union's actions in response to court orders, such as holding funds, and identifying key legal implications, while escalating complex matters to senior staff and internal corporate counsel as necessary.<br>
<br>
This position focuses on projects and education within the organization regarding various legal processes.<div></div><div>
Job Description</div><div><div><div>
LOCATION</div><div>
Mountain America Center</div><div>
9800 S Monroe St<br>
Sandy, UT 84070</div><div></div><div>
SCHEDULE</div><div>
Full time; This role can be hybrid with some in office requirements, depending on business need.</div><div></div><div>
To be effective, an individual must be able to perform each job duty successfully.</div></div><div><ul><li><div>
Maintain and continuously update comprehensive legal knowledge and expertise of applicable state and federal laws and regulations, ensuring adherence to the substantive and procedural requirements for processing and administration of garnishments, levies, and subpoenas across all jurisdictions where the organization operates.</div></li></ul></div><div><ul><li><div>
Conduct thorough reviews of all incoming legal documents, applying advanced critical thinking skills to interpret complex legal language, ensuring proper service, full comprehension of legal orders, and determining the appropriate organizational response.</div></li></ul></div><div><ul><li><div>
Examines legal documents for sufficiency of information and returns unacceptable documents, citing discrepancies or reasons for rejection including statutory references when appropriate.</div></li></ul></div><div><ul><li><div>
Assists team and management with establishing guidelines and processes for specialized and complex legal documents such as ORS or child support levies, temporary restraining orders, and time-sensitive subpoenas or warrants.</div></li></ul></div><div><ul><li><div>
Engages with other teams to ensure the organization&rsquo;s proper adherence to complex and detailed restraining orders that require restrictions and attention outside of traditional procedures.</div></li></ul></div><div><ul><li><div>
Provide training and guidance to other teams with foundational information regarding legal review and processes. Ensures all requirements are met in accordance with internal and external regulatory guidelines.</div></li></ul></div><div><ul><li><div>
Assists management and corporate counsel with daily functions of the Legal Team.</div></li></ul></div><div><ul><li><div>
Maintains consistent and reliable document retention with a high level of documents received daily. Processes payments to third parties including law firms and state agencies for garnishments and levies.</div></li></ul></div><div><ul><li><div>
Assists branch personnel and the Legal team with coordinating subpoenas to appear, including scheduling pre-trial meetings and training with the attorneys as well as preparing for testimony.</div></li></ul></div><div><ul><li><div>
Assists management with reviewing system audits to ensure information is accurate and in accordance with law.</div></li></ul></div><div><ul><li><div>
Routinely performs reconciliations on the Legal general ledgers to ensure accuracy, reporting to management regularly.</div></li></ul></div></div><div><div><ul><li><div>
Ensures all requirements are met in accordance with internal and external regulatory guidelines.</div></li></ul></div><div><ul><li><div>
Performs other duties as assigned.</div></li></ul></div><div></div><div><div><br>
KNOWLEDGE, SKILLS, and ABILITIES</div></div><div><div>
The requirements listed are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.</div></div><div></div><div><div><br>
Experience</div></div><div><ul><li><div>
Three years of legal, risk management, internal audit, technical and/or legal documentation analysis, law interpretation, or operational compliance experience, preferably in a financial institution setting.</div></li></ul></div><div></div><div><div><br>
Education</div></div><div><ul><li><div>
Bachelors degree in a related field or one additional year required for the experience listed above.</div></li></ul></div><div></div><div><div><br>
Licenses, Certifications, Registrations</div></div><div><ul><li><div>
N/A</div></li></ul></div><div></div><div><div><br>
Managerial Responsibility</div></div><div><ul><li><div>
No supervisory/ managerial responsibilities.</div></li></ul></div><div><div><br>
<br>
Interpersonal Skills</div></div><div><ul><li><div>
Work normally involves contact with persons beyond immediate associates. Outside contacts take the form of service to the public (members, attorneys, etc.) requiring ordinary courtesy in providing assistance and information.</div></li></ul></div></div><div></div><div><div><div><br>
Computer/Office Equipment Skills</div></div><div><ul><li><div>
Adding machine/10-Key, Type 35+ words per minute</div></li></ul></div><div><ul><li><div>
Basic computer operating skills including windows navigation, mouse/keyboard functionality</div></li></ul></div><div><ul><li><div>
Intermediate/Advanced with Microsoft Word and Excel.</div></li></ul></div><div><ul><li><div>
Demonstrated experience with core banking systems</div></li></ul></div><div></div><div><div><br>
Language Skills</div></div><div><ul><li><div>
Demonstrated ability to clearly express ideas, methodology, results and recommendations verbally, in writing and through insightful reports and graphic illustrations</div></li></ul></div><div><ul><li><div>
Demonstrated ability to document outcomes and present information in a manner appropriate for key stakeholders and all levels of the organization.</div></li></ul></div><div></div><div><div><br>
Other Skills and Abilities</div></div><div><ul><li><div>
Courteousness and good business acumen are vital, as are good communication and coordination skills. Ability to project and maintain a professional image.</div></li></ul></div><div><ul><li><div>
Ability to work both autonomously and collaboratively in a fast-paced environment.</div></li></ul></div><div><ul><li><div>
Self-starter with strong organizing and time management skills and the ability to work productively and efficiently in a fast-paced environment with multiple projects and timelines</div></li></ul></div><div><ul><li><div>
Adaptive to change, responds positively to altered circumstances or conditions</div></li></ul></div><div><ul><li><div>
Possess a desire and willingness to learn and continually update knowledge base on financial concepts, strategies, systems etc.</div></li></ul></div><div><ul><li><div>
Take initiative to be a problem solver and provide suggestions to improve processes and efficiencies.</div></li></ul></div><div></div><div><div><br>
PHYSICAL ABILITIES / WORKING CONDITIONS</div></div></div><div><div><div>
Physical Demands</div></div><div><ul><li><div>
Ability to sit, talk and hear consistently</div></li></ul></div><div><ul><li><div>
Ability to stand, walk, and use hands to handle or reach occasionally</div></li></ul></div><div></div><div><div><br>
Vision Requirements</div></div><div><ul><li><div>
Close vision (clear vision at 20 inches or less)</div></li></ul></div><div><ul><li><div>
Distance vision (clear vision at 20 feet or more)</div></li></ul></div><div></div><div><div><br>
Weight Lifted or Force Exerted</div></div><div><ul><li><div>
Frequently lifts up to 25 pounds, occasionally lists up to 50 pounds.</div></li></ul></div><div></div><div><div><br>
Other Skills and Abilities</div></div><div><ul><li><div>
Requires the ability to speak clearly and audibly in front of small to large audiences.</div></li></ul></div><div></div><div><div><br>
Environmental</div></div><div><div>
Office Environment</div></div><div></div><div><div><br>
Noise Environment</div></div><div><div>
Moderate noise</div></div></div><div></div><div><div><i><br>
***This Job is not eligible to be performed in Colorado or Connecticut, either remotely or in-</i><i>person.*</i><i>**</i></div></div><div>
Mountain America Credit Union is an EEO/AA/ADA/Veterans employer.</div></div>

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