legal office assistant

The Office of the State’s Attorney for Baltimore City

&lt;Overview&gt; Join our dynamic legal team as a Legal Office Assistant, where your organizational skills and legal knowledge will keep our office running smoothly and efficiently. This paid position offers an exciting opportunity to support a wide range of legal functions, from document management to client communication, in a fast-paced and collaborative environment. Your proactive approach and attention to detail will be essential in ensuring the seamless operation of our law office while gaining valuable experience across multiple legal practice areas.&lt;Duties&gt;<ul><li>Manage and organize legal documents using document management systems such as iManage and PCLaw, ensuring accuracy and confidentiality.</li><li>Conduct comprehensive legal research using Westlaw, LexisNexis, and other legal databases to support case preparation across diverse practice areas including estate planning, environmental law, family law, securities law, and more.</li><li>Assist with legal drafting, proofreading, transcription, and review of contracts, pleadings, and other legal documents to ensure clarity and precision.</li><li>Support litigation processes by reviewing case files, preparing summaries, and maintaining case management systems for efficient tracking of deadlines and filings.</li><li>Coordinate client interviews and gather pertinent information through effective interviewing techniques; assist with client communication under attorney supervision.</li><li>Perform administrative tasks such as data entry, filing, scheduling appointments, managing phone etiquette, and handling correspondence to ensure smooth office operations.</li><li>Support attorneys with project management tasks related to complex legal matters like UCC law or tribal regulations while maintaining strict confidentiality.</li></ul>&lt;Requirements&gt;<ul><li>Proven paralegal or legal administrative experience in a law office setting with familiarity in legal research tools such as Westlaw or LexisNexis.</li><li>Strong understanding of multiple practice areas including estate planning, environmental law, family law, securities law, workers' compensation law, personal injury law, patent law, tribal law &amp; regulations, landlord-tenant law, immigration law, and litigation procedures.</li><li>Proficiency in legal case management software (iManage), document review platforms, and contracts management systems.</li><li>Excellent writing skills for drafting documents and correspondence with keen proofreading abilities.</li><li>Demonstrated organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Experience with document management systems like PCLaw or similar platforms is highly desirable.</li><li>Strong research capabilities combined with attention to detail for thorough legal case analysis.</li><li>Exceptional clerical skills including data entry, filing accuracy, phone etiquette, and administrative support functions. Embark on a rewarding career supporting our dedicated legal professionals! This role provides comprehensive exposure to diverse areas of law while honing your administrative expertise in a vibrant office environment committed to excellence.</li></ul>Pay: $24.10 - $29.03 per hourBenefits:<ul><li>401(k) matching</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Tuition reimbursement</li></ul>Work Location: In person

Legal Office Assistant

Wais, Vogelstein & Arfaa, LLC

Job descriptionNational plaintiffs&rsquo; medical malpractice firm is seeking a motivated, organized, and dependable Legal Office Assistant to join our Chicago office. This role combines reception, client intake, and office assistant responsibilities as noted below:Reception:<ul><li>Answer incoming phone calls with professionalism and care, direct calls and communicate efficiently between callers and staff</li><li>Warmly greet clients/visitors, maintain conference room space, and assist with whatever is needed for meetings</li><li>Directing the flow of mail, faxes, and deliveries to reach the intended recipients</li><li>Maintain visitor requests with building management</li></ul>Intake:<ul><li>Handle detailed medical malpractice and birth injury intakes for new client</li><li>Prepare and send out new client paperwork</li><li>Data entry into case management systems/spreadsheets</li></ul>Office Assistant:<ul><li>Photocopying, indexing, and organizing documents quickly and efficiently</li><li>Perform any necessary clerical duties for attorneys and support administrative functions across office</li></ul>Ideal candidate must have exceptional phone etiquette and customer service skills, be very detailed and organized, have excellent written communication skills, be a team player, and possess intermediate computer knowledge and skills (including using Adobe PDF and Microsoft Word, Excel and Outlook).Schedule will be Monday-Friday, 9:00 am-5:00 pm in the office with one remote-day offered once fully trained.Pay: $40,000.00 - $45,000.00 per yearDisclaimers:This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. They may change as necessitated by business demands with or without notice.We are an Equal Opportunity Employer and celebrate diversity at all levels of our organization. We are committed to creating a diverse and inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to any protected characteristic.Job Type: Full-timePay: $40,000.00 - $45,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Lancaster County Economic Development

<div>
 
 Description
 
 
 
 Performs difficult skilled clerical and responsible legal administrative work including personally executing important operational or staff functions; does related legal assistant/administrative duties as required. Work is performed under general supervision of the attorney. This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently , and a negligible amount of force constantly to move objects; work requires reaching, standing, walking, fingering, grasping and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.
 
 
 
 Examples of Duties
 
 
 
 Performing complex and responsible legal administrative office assistance and support tasks; preparing and maintaining a wide variety of documents including legal and judicial papers, financial and medical treatment reports and records; receiving and screening visitors and telephone calls; preparing and maintaining files and records. Handles a variety of confidential administrative and technical assignments; Assists with programs, records, files and reports for a variety of community services; Receives, screens and provides visitors information or directs to appropriate persons; Under direction, plans and arranges meetings and conferences and schedules appointments; Composes and types letters and memoranda in conformance with policies independently or from brief instructions; Types reports, minutes and other materials using specialized formats and forms; Assists with Freedom of Information requests, economic development documents, risk management documents and other items as delegated. Sets up and maintains complex filing systems; Maintains confidential personnel and related files; Gathers information and data for meetings, upon the request of the attorney, prepares meeting agendas; Purchases and maintains office supplies inventory; Performs related tasks as required or assigned.
 
 
 Thorough knowledge of standard law office practices, procedures, equipment, office assistance techniques, legal terminology and forms and documents used in legal assistant work; thorough knowledge of departmental functions, organization and policies; thorough knowledge of business English and spelling; thorough knowledge of the functions, methods, policies and responsibilities of area of specialty; ability to solve problems within scope of responsibility; ability to establish and maintain effective working relationships with colleagues; ability to lay out and type complex forms and tables; ability to make difficult arithmetic calculations; ability to operate data entry and personal computer equipment, type and take and transcribe dictation at a reasonable rate of speed; ability to use discretion and judgment in the possession of confidential information.
 
 
 
 Typical Qualifications
 
 
 
 Any combination of education and experience equivalent to graduation from an accredited community college with major course work in office technology or related field and extensive office assistance experience in a legal office or the office of an executive. Advanced skills with Microsoft Office programs are preferred.
 
 
 Equal Opportunity Employer
</div>

Legal/Administrative Asst

Hand Arendall Harrison Sale, LLC

<div>Description:

SUMMARY: We are seeking a highly motivated and organized legal secretary to join our team in the Santa Rosa Beach, FL office. As a legal secretary, you will be responsible for providing administrative support to our lawyers and legal staff to ensure smooth and efficient functioning of the legal office. Your attention to detail and excellent communication skills will be essential in this role. this position will support an attorney group of 2-3 and will not be a member of a pooled resource.
ESSENTIAL DUTIES AND RESPONSIBILITIES:<ul><li>
Proficiency operating a computer, typewriter, printer, photocopier, transcription/dictation equipment, facsimile, telephone and calculator as needed.</li><li>
Proficiency in the software programs, including but not limited to word processing, time and billing system, conflict system, email system, trial software, document management system, employee electronic time clock system and Microsoft Office Products. Experience with Aderant preferred, but not required.</li><li>
Prepares all legal documents, correspondence, memoranda, drafts, and other legal documents from written and oral drafts or dictation; drafts standard correspondence, and other documents.</li><li>
Performs court required electronic filing, following established rules and procedures of the court system. Understands specialty areas of practice and is capable of attaching appropriate enclosures for specialty area without the need for supervision.</li><li>
Performs legal research tasks using all available resources including libraries and computer data systems, when applicable or requested.</li><li>
Reviews completed assigned tasks and document production to check for errors in grammar, spelling, punctuation, formatting and legal case sighting for correctness.</li><li>
Maintain high level of professionalism when using the Firm&rsquo;s telephone system, including, but not limited to, handling in-coming calls, transferring calls, conference calls, long distance calls and utilizing firm conferencing system. Answers or screens telephone calls as directed by the assigned attorney; records and forwards messages.</li><li>
Reads, sorts and dates incoming mail as directed by the assigned attorney. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.</li><li>
Drafts/types complaints and answers, routine notices, affidavits, motions and petitions, contracts, closing documents when applicable.</li><li>
Establishes, organizes and maintains attorney trial notebooks, expert witness notebooks, document indexes, reports and lists, when applicable.</li><li>
Conducts research and locates cases, depositions, opinions, reports and information related to the matter, when applicable.</li><li>
Utilizes computerized litigation techniques and software, when applicable.</li><li>
Establishes and maintains calendar and deadline reminder system; utilizes calendar system as required per assigned attorney; reviews weekly motion docket and monthly trial docket; assists in scheduling meetings and depositions.</li><li>
Acts as witness or Notary Public, when requested, and maintain accurate list and following State of Alabama procedures and maintains accurate listing of any documents notarized (if designated as a Notary Public).</li><li>
Conducts periodic review of files for possible off-site storage; prepares files to be closed according to established firm procedures.</li><li>
Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; assist in preparing conference rooms as needed.</li><li>
Make appointments for attorney(s) as requested; make travel arrangements for attorney, as requested, following established rules and procedures by the firm or client guidelines.</li><li>
Ensures that attorney time sheets are entered into the time and billing system in a timely manner when provided by the attorney.</li><li>
Maintains and updates the secretary cheat sheets for each assigned attorney for purposes of assisting floaters when assigned in secretary&rsquo;s absence.</li><li>
Assist other secretaries as time or workload permits or as assigned.</li><li>
Performs legal assistant duties as requested.</li></ul>
FIRM PROVIDED BENEFITS:<ul><li>
Firm provided medical coverage with a Firm contribution to the premium.</li><li>
Firm provided dental and vision coverage with a Firm contribution to the premium.</li><li>
Firm paid life, short term and long term disability insurance.</li><li>
Eleven paid holidays annually.</li><li>
Paid time off (PTO)</li><li>
Firm 401(k) contribution.</li></ul>
WORKING CONDITIONS:
Normal law office environment with some exposure to excessive noise, dust, temperature and the like.
Monday - Friday: 8:30 - 5:30, in office position.
Requirements:

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:<ul><li>
Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.</li><li>
Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.</li><li>
Ability to organize and prioritize numerous tasks and complete them under time constraints.</li><li>
Ability to proofread typed material for grammatical, typographical or spelling errors.</li><li>
Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.</li><li>
Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.</li><li>
Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.</li><li>
Work occasionally requires more than the established office hours per week to perform the essential duties of the position; may require irregular hours.</li></ul>
TYPICAL PHYSICAL NEEDS:
Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs.
EEO STATEMENT:
Our Firm is an equal opportunity employer, and we look to fill every position with the best qualified person regardless of age, gender, race, religion, disability, national origin, gender identity or sexual orientation. With offices across Alabama and Florida, we recruit from all over the Southeast and beyond to find the right fit for every position.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.</div>

Legal Secretary - Santa Rosa Beach

Al Tamimi

<div><div>Role: Secretary (Legal) - Maternity Cover
</div>Reporting line: Team Leader
Requirements:
<ul><li>5+ years of secretarial experience with a professional services company
</li><li>Familiarity with legal documents and terminology
</li><li>Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
</li><li>Experience with legal technology (document management systems, transcription software, dictaphone, etc)
</li><li>Superior written and oral communication skills in English
</li><li>Ability to work with a team of lawyers and other colleagues
</li><li>Outstanding time-management and accurate typing skills
</li><li>Capability to effectively prioritize and meet deadlines
</li><li>Strong interpersonal skills with an ability to build relationships with senior executives
</li><li>Good problem-solving and decision-making skills
</li><li>Exceptional organizational skills
</li><li>Demonstrate a courteous and professional demeanor
</li></ul>Duties &amp; Responsibilities:
<ul><li>Provide administrative support to one or more lawyers
</li><li>Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
</li><li>Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
</li><li>Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
</li><li>Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
</li><li>File, organize, scan, copy and fax legal documents promptly
</li><li>Screen, direct, and prioritize incoming calls and emails to lawyers
</li><li>Adhere to the Firm&rsquo;s policies and procedures
</li></ul>Relationships:
<ul><li>Lawyers
</li><li>Team Leader
</li><li>Business Support Teams
</li><li>Secretaries
</li></ul>Diversity, Equity &amp; Inclusion :
<ul><li>Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
</li><li>We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
</li><li>Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</li></ul></div>

Secretary (Maternity Cover)

Law Firm Seeking Motivated Applicants

We are looking for a self motivated Litigation Legal Assistant/Paralegal to ensure smooth running of the office and effective case management. You will provide a broad spectrum of legal services under the supervision of an attorney.Responsibilities<ul><li>Provide administrative support to lawyer and enhance office effectiveness</li><li>Handle communication with clients, witnesses, etc.</li><li>Administratively support and attend trials</li><li>Prepare case memorandums and assist in depositions, interrogatories, and testimony</li><li>Litigation document drafting of motions, pleadings, and other legal documents</li><li>Conduct investigations and statistical/documentary research</li><li>Locate and develop case relevant information</li><li>Type up and file basic legal documents and correspondence</li><li>Answer and direct phone calls</li><li>Maintain contact lists</li><li>Monitor deadlines and juggle calendars</li></ul>Skills<ul><li>Proven working experience as legal assistant or legal secretary</li><li>Familiarity with law, legal procedures and protocols, and court system</li><li>Satisfactory knowledge of day-to-day operations of a legal office</li><li>Computer literacy</li><li>Proficiency in English</li><li>Working knowledge of case management software</li><li>Excellent secretarial and organizational skills</li><li>Ability to juggle multiple activities and work under pressure</li><li>College Degree or Legal Education preferred but not required</li></ul>Job Type: Full-timePay: $15.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Required)</li></ul>Work Location: In person

Legal Case Manager/Civil Litigation Paralegal/Legal Assistant

Harrington Miller

Legal Assistant Job description Medium sized Law Firm is seeking to hire an experienced legal assistant to provide a full range of support for two attorneys, including but not limited to, preparation/revision of correspondence, pleading and documents; e-file pleadings; calendar maintenance various office and client filing responsibilities.Responsibilities:&middot; Provide support for two attorneys and backup support for other attorneys as needed.&middot; Prepare/revise correspondence, pleadings, documents and other office assignments as directed.&middot; Communications with clients, opposing counsel and court staff.&middot; Establish and maintain calendar and deadline reminder systems and adhere to all firm policies and procedures with regard to docketing of deadlines.&middot; Maintain calendars, CLE, reports and time records.&middot; Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.&middot; Upon direction of an attorney, e-file documents with various courts; maintain court dockets and files and document via appropriate sources.Qualifications/Skills required:&middot; High school diploma or equivalent.&middot; 5 years of relevant experience preferred.&middot; Exceptional organizational skills and the ability to prioritize multiple tasks and complete them under time constraints.&middot; Excellent proofreading skills in order to review and edit legal correspondence and legal case documents.&middot; Ability to change and adapt to current and future responsibilities and circumstances.&middot; Punctual with excellent attendance.&middot; Strong verbal and written communication skills, as well as excellent proofreading skills.Legal Assistant &middot; Ability to timely respond to deadlines, balance workload and take initiative.&middot; Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Law firm billing experience is preferred.Job Type: Full-timePay: $36,000.00 - $44,000.00 per yearApplication questions You have requested that Indeed ask candidates the following questions: <ul><li>How many years of law firm experience do you have?</li><li>How many years of legal experience do you have?</li><li>How many years of legal assistant experience do you have?</li><li>How many years of litigation experience do you have?</li><li>How many years of paralegal experience do you have?</li></ul>Job Type: Full-timePay: $38,000.00 - $45,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li></ul>Work Location: In person

Legal Assistant

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Legal Office Assistant

Legal Office Assistant

Legal/Administrative Asst

Legal Secretary - Santa Rosa Beach

Secretary (Maternity Cover)

Legal Case Manager/Civil Litigation Paralegal/Legal Assistant

Legal Assistant