legal office coordinator

Nassau County Board of County Commissioners

<div>
 Performs a variety of routine to complex legal administrative, secretarial, clerical, paralegal and accounting work to maintain efficient and effective legal office operations. May supervise and review the work of subordinate clerical personnel as assigned.
 
 
 <ul>
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 Provides routine to complex administrative support to the County Attorney&rsquo;s Office, which may include, but is not limited to preparing, reviewing and revising contracts, ordinances, and legal documents, taking and transcribing dictation and meeting minutes; scheduling appointments; and maintaining office calendars.
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 Creates and maintains all litigation files and the preparation of legal pleadings.
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 Assists in the preparation, review, and coordination of County meeting agendas and public notices.
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 Composes, types, prepares, files, copies and/or transmits a variety of documents, including but not limited to legal pleadings, correspondence, notices, reports including research and compilation of information and data for reports; memos; logs; financial reports; technical reports; spreadsheets; matrices; personnel forms; and reports required by regulatory agencies and the County etc.
 </li>
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 Demonstrates knowledge of modern law office practices and technology; participates in continuing education of same.
 </li>
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 Demonstrates knowledge of legal terminology, documents and procedures.
 </li>
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 Demonstrates knowledge of civil rules and procedures.
 </li>
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 Manages personnel functions, including but not limited to processing payroll as requested; tracks time worked/leave taken; prepares job position requests and employee transmittals as requested.
 </li>
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 Assists in compilation of public records for the County Attorney&rsquo;s Office in response to public records requests.
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 Oversees and participates in the preparation and maintenance of financial records including the preparation of invoices for payment, requisitions, budget transfers, check requests, travel vouchers; and various financial statements and reports, etc.
 </li>
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 Performs routine bookkeeping/accounting work as required, including assisting with budget preparation, processing and/or preparing invoices, processing requests for payment, preparing cost estimates, balancing statements, maintaining various accounts, maintaining petty cash, preparing requisitions, budget transfers, check requests, travel vouchers, bank deposits, collecting and receipting various payments, etc.
 </li>
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 Performs a variety of routine legal and clerical duties as required, which may include but are not limited to copying and filing documents, retrieving archived documents, sending and receiving faxes, entering computer data, and processing daily mail.
 </li>
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 Supervises the work of subordinate personnel as requested; supervisory duties include instructing; planning; assigning and reviewing work of others; maintaining standards; reviewing work for completeness and accuracy; offering training and assistance as needed.
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 Receives and responds to inquiries, requests for assistance from outside agencies and the public.
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 Assists the County Attorney&rsquo;s Office Procurement Liaison as assigned.
 </li>
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 Interacts and communicates with various groups and individuals such as the immediate supervisor, subordinates, co-workers, County personnel, County Boards and Committees, various other agencies, vendors and the general public.
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 May operate a vehicle and a variety of equipment, which may include a computer, typewriter, fax machine, copier, recording equipment, telephone, calculator, postage meter, audio-visual equipment, printer and scanner etc.
 </li>
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 Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests.
 
 
 </li>
 </ul>
 Performs all other duties as required or assigned.
 
 
 (These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.)
 
 
 Requires a high school diploma or GED equivalent supplemented by some College-Level coursework and/or six (6) years of secretarial or administrative assistant work experience in a legal environment or administrative office environment or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Preference will be given to applicants with Legal or Local Government experience. May require a valid State Driver&rsquo;s License.
 
 
 <ul>
 <li>
 Knowledge of the methods, policies and procedures of the County Attorney&rsquo;s Office and the County as they pertain to the performance of duties of the Legal Administrative Coordinator.
 </li>
 <li>
 Knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.
 </li>
 <li>
 Knowledge of the organization of the County and of related departments and agencies.
 </li>
 <li>
 Ability to comprehend, interpret and apply regulations, procedures and related information.
 </li>
 <li>
 Ability to be a self-starter who takes initiative to complete the duties of the position without the need of direct supervision.
 </li>
 <li>
 Skilled in the research and compilation of relevant data for pleadings, reporting and decision- making purposes.
 </li>
 <li>
 Skilled in legal administrative, secretarial and paralegal areas.
 </li>
 <li>
 Knowledge of legal terminology, documents and procedures as applicable in the County Attorney&rsquo;s Office.
 </li>
 <li>
 Knowledge of civil procedures.
 </li>
 <li>
 Ability to prepare a variety of legal documents.
 </li>
 <li>
 Knowledge of modern law office practices and technology.
 </li>
 <li>
 Knowledge of proper English usage, vocabulary, punctuation, spelling and grammar.
 </li>
 <li>
 Ability to use a computer for word and data processing.
 </li>
 <li>
 Ability to type accurately at a rate sufficient for the successful performance of assigned duties.
 </li>
 <li>
 Ability to operate and maintain a variety of office equipment as necessary in the performance of daily activities.
 </li>
 <li>
 Skilled in the research and compilation of relevant data for reporting and decision-making purposes.
 </li>
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 Ability to assemble and analyze information and prepare reports and records in a concise, clear and effective manner.
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 Ability to independently compose reports and correspondence.
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 Ability to read and interpret complex materials pertaining to the responsibilities of the job.
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 Ability to maintain confidentiality as required.
 </li>
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 Ability to perform required mathematical calculations.
 </li>
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 Ability to compile, organize and utilize various financial information necessary in the preparation of the County Attorney&rsquo;s Office budget and knows how to prepare and monitor the budget.
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 Ability to take the initiative to complete the duties of the position without the need of direct supervision.
 </li>
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 Ability to use independent judgment in performing routine and non-routine tasks.
 </li>
 <li>
 Ability to plan, organize and prioritize daily assignments and work activities.
 </li>
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 Ability to perform duties in a courteous manner and with the utmost integrity in the best interest of the public.
 </li>
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 Ability to offer instruction and advice to subordinates regarding County Attorney Office&rsquo;s policies, methods and regulations.
 </li>
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 Ability to offer training and assistance to co-workers and employees of other departments as required.
 </li>
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 Ability to learn and utilize new skills and information to improve job performance and efficiency.
 </li>
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 Ability to work under stressful conditions as required.
 </li>
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 Ability to react calmly and quickly in emergency situations.
 
 
 </li>
 </ul>
 
 Essential Physical Skills
 
 
 
 <ul>
 <li>
 Tasks require extended periods of time at a keyboard or workstation.
 </li>
 <li>
 Stooping
 </li>
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 Kneeling
 </li>
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 Bending
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 Crouching
 </li>
 <li>
 Reaching
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 Standing
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 Walking
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 Lifting and carrying up to 10 lbs.
 </li>
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 Pushing and pulling
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 Climbing on ladders, on steps or on the ground
 
 
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 </ul>
 
 (Reasonable accommodations will be made for otherwise qualified individuals with a disability)
 
 
 
 
 Work Environment
 
 
 
 <ul>
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 Works inside in an office environment.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 Incomplete applications will not be considered. Applications will continue to be received until the listed closing date or the position is filled, whichever is earliest. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check.
 
 
 Nassau County is an Equal Opportunity Employer and a Drug Free Workplace. Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans&rsquo; Preference in accordance with applicable laws.
 
 
 The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, environmental conditions, or qualifications required of employees assigned to this position. This position may be required to work in a safety sensitive capacity at any time based on emergency declaration or other operational need. Nassau County reserves the right to edit or re-write this job description at any time.
</div>

LEGAL ADMINISTRATIVE COORDINATOR

State of New Hampshire

<div><div>State of New Hampshire Job Posting
Office of State and Public Sector Labor Relations
2 1/2 Beacon Street
Concord, NH 03301 
 Legal Secretary IV
Position # 13799 
 
$19.96/hour - $26.41/hour 
 
 
*See total compensation information at the bottom of announcement. 
</div> 
The State of New Hampshire, Office of State and Public Sector Labor Relations has a full-time vacancy for 23-2010 Paralegals and Legal Assistants-3.
Summary:
 
Supervises legal administrative operations and supports adjudicatory functions involving highly confidential subject matter for the New Hampshire Office of State and Public Sector Labor Relations (Office). This includes responsibility for the Right to Know Ombudsman&rsquo;s Office (RKO) and the Personnel Appeals Board (PAB), under the supervision of the Executive Director/Counsel.
YOUR EXPERIENCE COUNTS: Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education. 
 
MINIMUM QUALIFICATIONS:
Education/Experience: Associate's degree and 1 year of experience, OR an equivalent combination of 3 years of education and experience after completing high school. Education and experience must be in administrative, secretarial, office support, or related fields, and include some experience with preparing records, scheduling and coordinating meetings, reviewing documents, or managing case files in a legal setting.
License/Certification: Valid driver&rsquo;s license and access to transportation for statewide travel
Other Requirements: Not applicable
Trainee Option: Candidates with an equivalent combination of 2+ years of relevant education and experience after completion of high school may be considered and hired in &lsquo;trainee status&rsquo; for this position.
PREFERRED QUALIFICATIONS:
Paralegal or Legal Secretary Certificate.
Proficiency in word processing software including MS Office.
Courses or experience in business math, legal research, records management, legal technology, business law, legal transcription, legal writing, business communications, or legal terminology.
Familiarity with court filing, review of rules, proper legal symbols and filing techniques, as well as legal fundamentals.
AFTER-HIRE REQUIREMENTS : None
CAREER ADVANCEMENT OPPORTUNITIES:
In-Band Advancement Available: Yes No
Broad Group Level Advancement Available: Yes No
DISCLAIMERS:
The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.
The work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.
Responsibilities: 
 
Works at the direction of Office legal staff to maintain and support the operations of the PELRB, RKO, and PAB, including providing administrative support and managing correspondence.
Distinguishes and identifies petitions, complaints, filings, and general inquiries, including: PELRB declaratory rulings, new unit certifications, challenge elections, appointments from neutral lists, unfair labor practice complaints; RKO inquiries, complaints, motions, redacted and unredacted government records; and PAB appeals. Supports the board and professional staff in case processing functions and appellate proceedings to ensure efficient Office operations.
Proofreads, processes, monitors, and maintains case files within the Office or on appeal, including intake and maintenance using case management software, processing all case filings, and docket management in accordance with state law and applicable rules. Utilizes case management software to provide timely notifications to staff and the director of case activity and action items, ensuring compliance with applicable law and rules.
Monitors and implements legal support procedures related to scheduling status conferences, pre-hearing conferences, hearings, and pre-election conferences for the RKO and PAB. Coordinates with professional staff and the director to effectively manage the entire docket and calendar of the RKO, PAB, and PELRB, ensuring all entities are kept informed of the latest actions taken.
Maintains confidentiality of board and professional staff deliberations, and ensures the impartiality of the Office with staff, the board, parties to proceedings, their representatives, other state agencies and branches of state government, the general public, and the media. Promotes public understanding and confidence in the administrative and adjudicatory functions of the PELRB, PAB, and RKO.
Coordinates and schedules pre-election activities and representation elections, ensuring all procedures comply with administrative rules and RSA 273-A:10. Prepares comprehensive election documentation, including formal notices, lists of eligible voters, sample ballots, and election ground rules. Conducts on-site representation elections as assigned by the director, diligently overseeing the process to uphold fairness, accuracy, and integrity of election outcomes.
Manages the PELRB list of arbitrators, bargaining impasse mediators, and fact-finders, including processing petitions for the appointment of mediators, fact-finders, and arbitrators involved in grievance arbitrations and facilitation of contract negotiations.
Tracks and obtains collective bargaining agreements (CBAs) for approximately 640 certified bargaining units at the state, county, city, and municipal levels. Maintains reporting requirements and related data for CBAs, decisions, and other forms and publications available on the PELRB webpage, following established practices and procedures.
Handles accounts payable and receivable, including mileage, per diem, expense payments, filing fees, and other payments received by the PELRB. Manages office space rent and supplies and performs data entry and revisions of budget requests in NHFIRST BARS, ensuring compliance with approved budget parameters.
In addition to legal secretary responsibilities, provides administrative support to legal staff, manages correspondence, prepares legal documents, and maintains confidentiality of sensitive information, ensuring the smooth and efficient operation of the Office.
For further information please contact Rebecca Gerlack, Legal Secretary IV at Rebecca.J.Gerlack@pelrb.nh.gov or 603-271-2587.
*TOTAL COMPENSATION INFORMATION
The State of NH total compensation package features an outstanding set of employee benefits, including:
HMO or POS Medical and Prescription Drug Benefits:
The actual value of State-paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.
See this link for details on State-paid health benefits:
https://www.das.nh.gov/hr/benefits.aspx 
 
Value of State's share of Employee's Retirement: 12.87% of pay 
 
Other Benefits:
<ul><li>Dental Plan at minimal cost for employees and their families ($500-$1800 value)
</li></ul><ul><li>Flexible Spending healthcare and childcare reimbursement accounts
</li></ul><ul><li>State defined benefit retirement plan and Deferred Compensation 457(b) plan
</li></ul><ul><li>Work/life balance flexible schedules, paid holidays and generous leave plan
</li></ul><ul><li>$50,000 state-paid life insurance plus additional low-cost group life insurance
</li></ul><ul><li>Incentive-based Wellness Program (ability to earn up to $500)
</li></ul>Total Compensation Statement Worksheet:
https://www.das.nh.gov/jobsearch/compensation-calculator.aspx 
 
Want the specifics? Explore the Benefits of State Employment on our website:
https://www.das.nh.gov/hr/documents/BenefitBrochure.pdf 
 
https://www.das.nh.gov/hr/index.aspx 
 
EOE
TDD Access: Relay NH 1-800-735-2964</div>

LEGAL SECRETARY IV

The Law Office of Robert Wegman, PLC

Overview We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. This vital role provides comprehensive administrative support to attorneys across a diverse range of practice areas, including estate planning, criminal and traffic litigation, family law, securities law, The ideal candidate will demonstrate exceptional organizational skills, legal research expertise, and proficiency in legal case management systems. This position offers an exciting opportunity to contribute to impactful legal work while honing your professional skills in a fast-paced environment.Duties<ul><li>Manage and maintain legal documents using document management systems such as iManage and MyCase ensuring accuracy and confidentiality</li><li>Draft, review, and proofread legal documents including contracts, pleadings, correspondence, court orders, and reports with precision and clarity.</li><li>Assist attorneys with legal case management by organizing files, tracking deadlines, reviewing police body-worn camera footage, and preparing case summaries.</li><li>Perform data entry and filing tasks to ensure all client records are current and compliant with regulatory standards.</li><li>Support litigation processes through document review, transcription, and preparation for court proceedings.</li><li>Coordinate appointments, interviews, and meetings with clients or witnesses while maintaining excellent phone etiquette.</li><li>Provide executive administrative support such as scheduling, calendar management, and correspondence handling to ensure smooth office operations.</li><li>Have a thirst for knowledge and be willing to learn on the job.</li><li>Assist with project management tasks related to complex legal initiatives or compliance projects involving multiple stakeholders.</li></ul>Experience<ul><li>Proven legal administrative experience in a busy law office setting.</li><li>Demonstrated familiarity with a broad spectrum of practice areas including estate planning, criminal and traffic litigation, family law, landlord/tenant law, and personal injury law,</li><li>Strong computer skills utilizing Word, Outlook, and MyCase to gather relevant legal information efficiently.</li><li>Experience with legal case management software such as MyCase is highly desirable.</li><li>Excellent writing skills for drafting legal documents and correspondence with attention to detail.</li><li>Proficiency in proofreading and document review processes to ensure accuracy and compliance.</li><li>Ability to handle multiple tasks simultaneously while maintaining high organizational standards.</li><li>Effective communication skills coupled with professional phone etiquette for interacting with clients and team members.</li><li>Familiarity with legal procedures related to contracts, litigation support, landlording-tenant issues, Join us in this rewarding role where your expertise will directly support our attorneys&rsquo; efforts in delivering exceptional legal services across diverse practice areas!</li></ul>Job Type: Full-timePay: From $17.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Free parking</li><li>Opportunities for advancement</li><li>Paid sick time</li></ul>Work Location: In person

Legal Secretary

Anthony J. Peraica & Associates, Ltd.

Overview We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. This vital role provides comprehensive administrative and clerical support to attorneys across a diverse range of practice areas, including estate planning, social security disability, personal-injury, immigration law, family law, and litigation. The ideal candidate will be proactive, resourceful, and possess a strong understanding of legal procedures and document management systems. This position offers an exciting opportunity to contribute to impactful legal work while honing your skills in a fast-paced, collaborative environment.Duties<ul><li>Manage and organize legal documents ensuring accuracy and confidentiality</li><li>Prepare, review, and proofread legal drafts, and correspondence with attention to detail</li><li>Assist attorneys with case management tasks including data entry, filing, document review, and tracking deadlines</li><li>Coordinate client interviews and witness interviews to gather pertinent information for ongoing cases</li><li>Provide executive administrative support by managing calendars, scheduling appointments, and handling phone etiquette professionally</li><li>Facilitate communication between clients, courts, and internal teams to ensure seamless workflow</li></ul>Qualifications<ul><li>Proven experience as a Legal Secretary or in a similar legal administrative role with familiarity in law office procedures</li><li>Strong knowledge of multiple practice areas including estate planning, environmental law, UCC law, immigration law, family law, securities law, tribal law &amp; regulations, patent law, workers' compensation law, personal injury law, landlord-tenant law</li><li>Research knowledge of Westlaw and LexisNexis for comprehensive research projects</li><li>Demonstrated ability in legal drafting, proofreading, transcription services</li><li>Exceptional organizational skills with the ability to manage multiple priorities efficiently under tight deadlines</li><li>Effective communication skills coupled with professional phone etiquette for interacting with clients</li><li>Paralegal experience or coursework is highly desirable to enhance understanding of complex legal concepts across diverse fields</li><li>Knowledge of project management principles to coordinate tasks effectively within the legal team</li></ul>Join us in this rewarding role where your expertise will directly impact our clients&rsquo; success! We value dedicated professionals committed to excellence in legal support. This position is paid and offers opportunities for growth within a vibrant legal environment that champions diversity and innovation.Pay: $22.50 - $25.50 per hourBenefits:<ul><li>Health insurance</li><li>Paid sick time</li></ul>Work Location: In person

County Of Siskiyou

<div><div><div><h2 class="jobSectionHeader">Description</h2></div>
<div><div>The County of Siskiyou is an Affirmative Action / Equal Opportunity Employer 
We welcome applicants of any race, religion, or ancestry. 
 
For exact salary information please refer to the current salary schedule, County Website.</div> 
Under general supervision, to plan, organize, and carry out legal support functions for an assigned unit in a large County department or a small County legal department; to perform a variety of legal secretarial and support duties; to perform office and administrative support work; to answer public and staff contacts and concerns; and to do related work as required. 
DISTINGUISHING CHARACTERISTICS
This is the second level in the Legal Secretary class series. Incumbents have responsibility for planning, organizing, and carrying out a variety of legal, office, and administrative support work. Work assignments require substantive knowledge of legal terminology, legal documents, and legal procedures. This class is distinguished from Legal Secretary in that Senior Legal Secretary has responsibility for coordinating legal support work and functions for a legal unit or work area in a large Department or a small County legal department. 
REPORTS TO
A variety of County supervisory or management positions, depending upon the department or program area where assigned. 
CLASSIFICATIONS SUPERVISED
Incumbents may provide work coordination, training, and lead direction for other staff.</div> 

<div><h2 class="jobSectionHeader">Examples of Duties</h2></div>
<div>Plans, organizes, and carries out legal support functions for an assigned area; serves as legal secretary, performing a variety of legal support work; may provide direct support for staff attorneys; interviews office visitors and telephone callers, answering inquiries, responding to concerns, and referring them to other staff as appropriate; may personally prepare or assist with the preparation of a wide variety of legal documents, such as motions, briefs, court orders, notices, and subpoenas; receives documents and referrals from courts and other agencies, passing them on to attorneys or other staff when needed; prepares affidavits, petitions, complaints, warrants, and abstracts of judgments; checks and reviews information and documents for completeness and conformance with required standards and procedures; composes routine legal documents, as directed; calendars court appearances and maintains case logs for proceedings; prepares files and information for court proceedings; assists with special projects; may do basic research in assisting with development of citations for cases; compiles information for records and reports; composes correspondence; types and/or uses word processing software to prepare reports, documents, letters, forms, and other items; prepares materials for meetings and conferences; completes a variety of forms and documents; maintains inventories of office supplies and program material; may develop and maintain detailed records of activities and functions; may learn and use on-line, automated software systems for developing program information, records, and legal documents; compiles data and completes reports required by other government agencies; retrieves historical information from files, records, and computerized information systems; performs administrative support duties, such as payroll preparation, assisting with budget preparation and tracking, providing purchasing support, processing accounts payable, and making travel arrangements; operates a computer and uses software packages to maintain complex information and operating records; assists with the development of information requirements for assigned programs and services.
Knowledge of:<ul><li>
Legal terminology, documents, and procedures.</li><li>
Good public relations techniques.</li><li>
Requirements for completing and filing legal documents.</li><li>
Computerized information systems.</li><li>
Modern office methods, including filing and information retrieval systems.</li><li>
Correct English usage, grammar, spelling, and punctuation.</li><li>
Computers and software applications related to legal, office, and administrative support work.</li><li>
Principles of work coordination, training, and lead direction.</li></ul>
Desired Skills:
<ul><li>Plan, organize, and maintain day-to-day responsibility for the legal support functions of an assigned work area, unit, or small department.</li><li>
Perform a variety of legal office support, secretarial, and administrative detail work.</li><li>
Identify, prepare, and use a variety of legal documents and forms.</li><li>
Interpret and apply policies, rules, and regulations with good judgment in a variety of situations.</li><li>
Gather and organize data and information.</li><li>
Prepare clear, concise, and accurate reports.</li><li>
Type and/or use word processing software at an acceptable rate to meet work production requirements.</li><li>
Take dictation and/or notes at an appropriate rate for the job assignment and transcribe them accurately.</li><li>
Learn and use specialized software applicable to an assigned Department's programs and functions.</li><li>
Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned.</li><li>
Establish and maintain cooperative working relationships.</li></ul></div>
<div><h2 class="jobSectionHeader">Typical Qualifications</h2></div>
<div>Training and Experience: 
At least four years of responsible office and administrative support work, including experience in a position requiring knowledge of legal terminology and procedures and substantial public contact. 
 
Special Requirements: 
None.</div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>TYPICAL PHYSICAL REQUIREMENTS 
Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. 
 
TYPICAL WORKING CONDITIONS 
Work is performed in an office environment; continuous contact with other staff and the public.</div></div></div>

Senior Legal Secretary

Baker McKenzie

<div><div><div>The Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents). 
 
Main Responsibilities:
<ul>
<li>Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)</li>
<li>Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)</li>
<li>Provide billing support to attorneys</li>
<li>Handle complex diary management, call handling/gate-keeping and meeting organization for external meetings (utilize General Admin Services (GAS) for internal meetings</li>
<li>Manage in-box, assist with email filing into iManage, as well as supporting on hard copy filing</li>
<li>Support client activities and is in direct contact with clients and their assistants</li>
<li>Build and co-ordinate relationships with Center Services, other Baker McKenzie secretaries and teams.</li>
<li>Utilize and review materials from Service Centers to ensure efficiency and accuracy</li>
<li>Document production for urgent jobs which are not suitable to be done by Document Services</li>
<li>Manage competing deadlines</li>
<li>Provide administrative support at meetings, capturing outputs and following up as needed; may be assigned specific tasks / objectives for action as outputs of meeting</li>
<li>Support junior members acting as buddy/mentor</li>
<li>Undertake specific practice group tasks and requirement</li>
</ul>
Skills and experience:
<ul>
<li>Bilingual (Arabic / English) with strong experience working in a legal sector or other professional services environment</li>
<li>Proficient, through job-related training and work experience</li>
<li>Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)</li>
<li>Able to manage complex diary and calendar management activities</li>
<li>Strong document management skills</li>
<li>Able to problem solve based on standard ways of operating</li>
<li>High-level organizational skills</li>
<li>Proactively seek to upskill</li>
<li>Able to establish and maintain effective working relationships; a team player</li>
<li>Strong communication skills, both written and verbal</li>
<li>Able to provide continual attention to detail in completing assignments</li>
</ul>
Reports to: Office Manager 
Position Type: In Market 
Development Framework: Business Support</div></div></div>

California Department of Social Services

<div>
 
 Position Details
 
 
 
 
 Job Code #:
 
 JC-511632
 
 
 Position #(s):
 
 800-310-1282-023
 
 
 Working Title:
 
 
 
 
 Enforcement and Legal Office Support
 
 
 
 Classification::
 
 LEGAL SECRETARY
 
 $4,371.00 - $5,473.00 A
 
 $4,591.00 - $5,748.00 B
 
 
 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
 
 
 
 # of Positions:
 
 1
 
 
 Work Location:
 
 Riverside County
 
 
 
 Telework:
 
 Hybrid
 
 
 Job Type::
 
 Permanent, Full Time
 
 
 
 Department Information
 
 The California Department of Social Services&rsquo; Mission is to serve, aid, and protect needy and vulnerable children and adults in ways that strengthen and preserve families, encourage personal responsibility, and foster independence. CDSS values diversity at all levels of the organization and is committed to fostering an environment in which employees and partners from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees and our partners bring their unique ideas and perspectives that inspire innovative solutions to further our mission. Embark on a career path filled with purpose and fulfillment surrounded by a team of dedicated legal professionals in a collaborative, dynamic environment.
 
 
 CDSS&rsquo; goal is to foster a culture that values diversity, equity, and inclusion within our Department, that actively invites the contribution and participation of all people, and is representative of the varied identities and different perspectives in California. In our role as public administrators, our charge is to ensure that our programs and our workplaces provide all Californians the opportunity to thrive.
 
 
 
 CDSS Guiding Principles
 
 
 
 
 Diversity. Equity. Inclusion. Accessibility. Belonging.
 
 We ensure opportunities for everyone to participate in a meaningful way in fulfilling the mission and vision of CDSS.
 
 
 
 Community Engagement
 
 We prioritize the lived experiences of community members as a driving force behind the creation, implementation, desired impact, or change of programs and services.
 
 
 
 Empowerment
 
 We engage, operate, and advocate from the understanding that each community and person have desires and capabilities to lead in their own life.
 
 
 
 Quality Services
 
 We provide services that align intent and impact by ensuring that they are accessible, community driven, interconnected, and continuously improved.
 
 
 
 Data Defined Outcomes
 
 We equitably collect and analyze data, take data-driven action, and measure outcomes relevant to those we serve, ensuring transparency and accountability.
 
 
 
 Job Description And Duties
 
 The California Department of Social Services, Legal Division, is recruiting to fill one permanent full-time Legal Secretary position in our Riverside or Sacramento location. We have a hybrid (telework and in-office) work environment.
 
 
 SELECTED CANDIDATE MAY BE ENTITLED TO A RECRUITMENT AND RETENTION PAY DIFFERENTIAL FOR THIS DESIGNATED LOCATION.
 
 
 The Legal Secretary independently and effectively supports two to four attorneys, including senior level staff. The Legal Secretary will perform the most complex secretarial work involving the highest degree of difficulty, sensitivity, and discretion.
 
 
 The incumbent will type, edit, and format legal correspondence, petitions, briefs and legal opinions, pleadings, motions, testimonials, and depositions; proofread and prepare form letters, files, and e-files; serve legal pleadings in multiple jurisdictions including State, Federal, and Appellate courts. The incumbent maintains calendars for assigned attorneys and must be able to schedule meetings and appointments often including high-level executive staff, independently resolving any scheduling conflicts that arise. In addition, the Legal Secretary will make travel arrangements and prepare travel expense claims and may be assigned special projects for an attorney assigned to a complex case.
 
 
 The incumbent must have an understanding of difficult technical and legal terms covering a wide variety of disciplines and areas of law. Additionally, the incumbent must be able to analyze and apply rules, regulations, statutes, and laws regarding legal procedures applicable to typing, processing, and serving legal documents.
 
 
 The Legal Secretary works independently as well as in a team environment with other Legal Secretaries and Senior Legal Typists, under the supervision of a Legal Support Supervisor I.
 
 
 If you would like to share how you learned about this career opportunity, please take a moment to complete our brief Recruitment Survey.
 
 
 Need help with applying for positions, taking an examination, or preparing for interviews? Our team is here to support you, reach out anytime at Recruiter@dss.ca.gov . For guidance on applying for a state job, visit Three Steps to a State Job
 
 
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 You will find additional information about the job in the
 
 Duty Statement
 
 .
 
 
 
 Special Requirements
 
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 The position(s) require(s) a Background Investigation be cleared prior to being hired.
 
 
 
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 </ul>
 
 Please Note:
 
 A Statement of Qualifications or Supplemental Questionnaire must be submitted along with your application to be considered for this position. Applications submitted without an SOQ may be disqualified for this position.
 
 
 
 Do not
 
 include any confidential information in any documents (i.e., application, resume, or transcripts) you submit for this job vacancy. Confidential information that should be excluded or removed from these documents include but is not limited to: Social Security Number (SSN), birthday and/or age, photos, student/other ID number, driver&rsquo;s license number (unless required), basis of eligibility, exam results, LEAP status, and marital status. Confidential information submitted via a CalCareer Account (electronic application) is automatically redacted upon submission.
 
 
 A current typing certificate (issued within the past four years) verifying typing speed of a minimum of 45 wpm is required for this position.
 
 
 Applicants must be able to recognize proper English grammar, punctuation, and spelling of written material; read and comprehend legal work material; follow verbal and written instructions; communicate effectively; and be able to establish and maintain effective working relationships. In addition, applicants must be able to work well under pressure, manage multiple priorities, and have excellent attendance and reliability.
 
 
 Selected candidate will be subject to a criminal record background check clearance by the Department of Justice and the Federal Bureau of Investigation. Hiring approval is subject to state civil service SROA/Surplus policies and procedures.
 
 
 INTERESTED APPLICANTS MUST SUBMIT THE FOLLOWING APPLICATION MATERIALS:
 
 
 Applicants are required to submit an Examination/Employment Application (STD. 678), and a Statement of Qualifications (SOQ). The SOQ must be clearly titled and should not exceed one page and must be completed using Arial (no less than 11 font size).
 
 
 The SOQ is a narrative discussion of how the applicant&rsquo;s education, training, experience, and/or skills meet the job description and duty statement for the position. The SOQ will also serve as documentation of your ability to present information clearly and concisely in writing. Please ensure that SOQ is written in a narrative summary as described above, and not in a bullet point type format. Applications submitted without required documents, or following requested instructions, may not be considered.
 
 
 Cover letters and resumes are encouraged but will not take the place of the Statement of Qualifications.
 
 
 
 You are required to complete employment history on the application form (STD 678). You may be disqualified from the hiring and selection process if the employment history is inaccurate or incomplete. Resumes will not take the place of employment history. If you are meeting minimum qualifications with education, you must include your unofficial transcripts for verification. If selected, you may be required to provide official transcripts at the time of hire.
 
 If you are meeting minimum qualifications with education, you must include your unofficial transcripts for verification. If selected, you may be required to provide official transcripts at the time of hire.
 
 
 Training and Development assignments may be considered based on the availability of eligible candidates and are subject to approval by the Hiring Authority prior to the appointment. Training and Development assignments are temporary in nature and shall not exceed twenty-four (24) months.
 
 
 Candidates who reside outside of the State of California may be admitted to the job interview, but they must provide proof of residence in California prior to being eligible for appointment.
 
 
 
 Application Instructions
 
 Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
 
 
 Final Filing Date: 3/30/2026
 
 
 Who May Apply
 
 
 Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
 
 
 Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
 
 
 How To Apply
 
 
 Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
 
 
 Address for Mailing Application Packages
 
 
 You may submit your application and any applicable or required documents to:
 
 
 Department of Social Services
 
 
 California Department of Social Services
 
 
 Attn: Classification &amp; Pay Unit
 
 
 P. O. Box 944243 - MS 8-15-58
 
 
 Sacramento , CA 94244-2430
 
 
 Address for Drop-Off Application Packages
 
 
 You may drop off your application and any applicable or required documents at:
 
 
 Department of Social Services
 
 
 California Department of Social Services
 
 
 Classification &amp; Pay Unit
 
 
 744 P Street, MS 8-15-58
 
 
 Sacramento , CA 95814
 
 
 08:00 AM - 05:00 PM
 
 
 Required Application Package Documents
 
 
 The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
 
 
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 Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
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 Resume is optional. It may be included, but is not required.
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 Statement of Qualifications - (SOQ) Please see the Special Requirements section of this job advertisement for detailed instructions for the SOQ submission.
 
 
 
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 Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
 
 
 
 Equal Opportunity Employer
 
 The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
 
 
 It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
 
 
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