legal office manager

Schooley Law Firm

Overview Join our dynamic legal team as a Legal Office Manager, where your leadership and organizational skills will drive the efficiency and effectiveness of our legal operations. In this vital role, you will oversee daily office functions, coordinate administrative activities, and ensure seamless communications with clients. Your proactive approach will support our legal professionals in delivering exceptional service while maintaining a well-organized, compliant, and welcoming office environment. If you thrive in fast-paced settings and excel at multitasking, this opportunity is perfect for you to make a meaningful impact in a vibrant, well-respected, legal organization.Duties<ul><li>Interviewing potential clients for compatibility with the firm and assigning attorney to lead new client engagement.</li><li>Manage client onboarding processes and CRM database.</li><li>Manage daily office operations, including scheduling meetings, maintaining calendars, and coordinating appointments for legal staff.</li><li>Oversee vendor relationships, including managing contracts, negotiating terms, and ensuring timely delivery of office supplies and services.</li><li>Handle bookkeeping and basic accounting tasks using QuickBooks to process invoices, manage client payments, and manage accounts receivable.</li><li>Maintain meticulous filing systems&mdash;both physical and digital&mdash;ensuring confidentiality and easy retrieval of legal documents.</li><li>Oversee human resources functions such as onboarding new employees</li><li>Manage front desk operations with excellent phone etiquette using multi-line phone systems to greet visitors professionally and direct calls efficiently.</li></ul>Experience<ul><li>Proven experience in an office or administrative setting, preferably within a legal environment.</li><li>Demonstrated expertise in office management tools such as QuickBooks, Microsoft 365, CRM software, calendar management software, and multi-line phone systems.</li><li>Strong background in vendor management, supply management, facilities management and bookkeeping.</li><li>Excellent organizational skills with keen attention to detail in filing systems and document management.</li><li>Exceptional communication skills&mdash;both verbal and written&mdash;with a professional demeanor suited for front desk responsibilities and engaging with potential clients via email and telephone.</li><li>Prior clerical or administrative experience in a fast-paced office environment that requires multitasking under pressure.</li><li>Embark on a rewarding career where your leadership fuels the success of our legal operations! We are committed to fostering an inclusive workplace that values innovation, teamwork, and continuous growth&mdash;empowering you to thrive professionally while making a tangible difference every day.</li></ul>Pay: $50,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Legal Office Manager

Esam Al Zarooni Advocates and Legal Consultants

Job Title: Male Legal Office Manager ( 10&ndash;15 years of managerial experience) Location: Dubai, UAE Job Type: Full-TimeAbout UsEsam Al Zarooni Advocates and Legal Consultants is a well-established law firm in Dubai, providing a comprehensive range of legal services. We are looking for an experienced male law firm manager to oversee daily operations, enhance efficiency, and ensure seamless workflow management.Key Responsibilities:<ul><li>Oversee and manage the daily operations of the law firm.</li><li>Supervise administrative staff and coordinate with lawyers.</li><li>Monitor case progress, court deadlines, and filing procedures.</li><li>Ensure full compliance with UAE court systems and legal regulations.</li><li>Manage client onboarding, billing processes, and collections follow-up.</li><li>Develop internal policies and improve operational workflows.</li><li>Liaise with courts, government entities, and external service providers when required.</li><li>Prepare operational reports for senior management.</li></ul>Requirements:<ul><li>8&ndash;15 years of experience in a law firm within the UAE.</li><li>Strong knowledge of UAE court systems and legal procedures.</li><li>Proven leadership and team management skills.</li><li>Strong organizational and problem-solving abilities.</li><li>Excellent communication skills in Arabic and English.</li><li>Ability to work under pressure and manage multiple priorities.</li></ul>What We Offer:<ul><li>Competitive salary based on experience.</li><li>Professional working environment.</li><li>Opportunity to grow within a reputable legal practice.</li></ul>How to ApplyInterested candidates can submit their resume via Indeed.Job Type: Full-time Location: Dubai, UAEJob Type: Full-time

Legal Office Manager - Male

SINC NETWORK

Key Responsibilities:<ul><li>Legal Drafting &amp; Notices: Draft and send legal notices on behalf of the company and the trust. Handle replies to legal notices.</li><li>Legal Advice: Provide accurate legal opinions to the management regarding company affairs and trust regulations.</li><li>Case Management: Manage ongoing cases, keep track of hearing dates, and maintain all legal files and reports.</li><li>Coordination (Outstation): Find, appoint, and coordinate with external lawyers in other states/cities to handle out-of-station cases effectively.</li><li>Office &amp; Staff Management: Supervise office staff, manage daily office administration, and ensure the office runs smoothly.</li><li>Research: Conduct legal research related to Corporate Law, Trust Act 1882, and other relevant civil/criminal matters.</li></ul>Requirements:<ul><li>Qualification: LLB / LLM from a recognized university.</li><li>License: Must hold a valid license from the Bar Council to practice.</li><li>Experience: Minimum 2 years of experience in litigation or corporate legal work.</li><li>Skills: Good drafting skills in English &amp; Hindi. Ability to manage a team.</li><li>Networking: Ability to find and negotiate with lawyers in other states.</li></ul>Job Type: Full-timePay: ₹12,000.00 - ₹18,000.00 per monthWork Location: In person

Legal Associate & Office Manager

Ricoh

<div><div><div><div>Job Title: Site Leader, Legal
</div><div>Three Sentence Summary: Join our legal office environment as a Site Leader, where you will oversee the day-to-day operations of a specialized 1-to-3-person site, fostering employee growth and providing unparalleled customer service. Reporting directly to our Account Manager, you will play a pivotal role in employee developmental support and assist in navigating employee relations matters with warmth and professionalism.
</div><div>Roles and Responsibilities:
</div><div><ul><li>Lead the strategic direction of the site, aligning operations with organizational goals and driving initiatives to enhance efficiency and effectiveness.
</li></ul></div><div><ul><li>Cultivate a high-performing and engaged team through coaching, mentoring, and providing developmental support, fostering a culture of continuous learning and growth.
</li></ul></div><div><ul><li>Serve as the primary point of contact for client interactions, building and maintaining strong relationships while ensuring client satisfaction and retention.
</li></ul></div><div><ul><li>Oversee day-to-day operations, ensuring adherence to quality standards, compliance with legal regulations, and efficient utilization of resources.
</li></ul></div><div><ul><li>Utilize data-driven insights to identify trends, anticipate client needs, and make informed decisions to drive continuous improvement and innovation.
</li></ul></div><div><ul><li>Address and resolve issues and conflicts promptly and effectively, demonstrating diplomacy, tact, and professionalism in managing challenging situations.
</li></ul></div><div><ul><li>Drive a culture of continuous improvement by identifying opportunities for optimization, implementing best practices, and leading change initiatives to enhance service delivery and performance.
</li></ul></div><div>Qualifications (Must Have):
</div><div><ul><li>High school diploma or GED.
</li></ul></div><div><ul><li>Minimum of 2 years' experience in the legal industry.
</li></ul></div><div><ul><li>Strong interpersonal and customer service skills, with the ability to communicate effectively with diverse stakeholders.
</li></ul></div><div><ul><li>Excellent organizational skills and the ability to lead and train employees effectively.
</li></ul></div><div>Qualifications (Nice to Have):
</div><div><ul><li>Experience in delivering classroom or informal training sessions.
</li></ul></div><div><ul><li>Proficient in software (such as Word, Excel, PowerPoint, Adobe, and legal software).
</li></ul></div><div><ul><li>Familiarity with different types of law and legal departments.
</li></ul></div><div><ul><li>Proficiency in operating advanced machinery for complex jobs.
</li></ul></div></div><div>If you're passionate about driving excellence in a legal environment, we invite you to join us as a Site Leader. Your expertise and leadership will shape our operations, ensuring quality, efficiency, and compliance while fostering professional growth.
</div>The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.</div></div>

Site Leader, Legal

Travelers

<div>Who Are We?
Taking care of our customers, our communities and each other. That&rsquo;s the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 170 years. Join us to discover a culture that is rooted in innovation and thrives on collaboration. Imagine loving what you do and where you do it.
Compensation Overview
The annual base salary range provided for this position is a nationwide market range and represents a broad range of salaries for this role across the country. The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. As part of our comprehensive compensation and benefits program, employees are also eligible for performance-based cash incentive awards.
Salary Range
$81,500.00 - $134,500.00
Target Openings
1
What Is the Opportunity?
Travelers offers the strength of a national legal organization committed to your professional development while maintaining a local focus. As a Law Office Administrator you will be responsible for directing and managing support staff for Staff Counsel law office(s) as well as the operation of the office(s). May support one or more attorneys, including the Managing Counsel. You will coach, mentor and facilitate development of support staff to maximize individual and office performance. Evaluate and manage performance objectives relative to quality, productivity and other office standards/goals as well as providing individual and team feedback on an ongoing basis. You will Implement policies and procedures to assure compliance with Staff Counsel guidelines, policies and best practices.
What Will You Do?<ul><li>
Your responsibilities will include:</li><li>
Attract, Develop and Retain World Class Talent</li><li>
Provide input to office leadership team to establish and develop training for office staff in the use of all office systems, including case management system, protocols, and docket/diary procedures.</li><li>
Partner with office leadership team to provide office orientation for new employees and on-boarding for direct reports by clearly explaining office procedures, best practices, company policies and job duties, to ensure a positive experience.</li><li>
Prioritize and allocate support staff resources to meet the business needs of the office and adjust as necessary to achieve department and organization objectives.</li><li>
Manage the quality and efficiency of support staff performance.</li><li>
Effectively coach and develop support staff through mentoring, cross training and identifying development opportunities (e.g.; stretch assignments and training programs).</li><li>
Document and communicate performance progress updates and compensation decisions for support staff and discipline as appropriate.</li><li>
Develop and execute staffing/ recruitment plans and budgeted census for law office support staff, with due consideration given to growth, capacity, role changes and attrition.</li><li>
Lead the hiring process in partnership with Human Resources, Talent Acquisition and Managing Counsel.</li><li>
Office Administration</li><li>
Oversee budget, coordinate acquisition and ensure maintenance of legal research, office supplies and equipment.</li><li>
Accountable for training and driving utilization of all office technology to ensure smooth workflow efficiency.</li><li>
Ensure office equipment is fully operational. Troubleshoot technology and equipment issues and serve as liaison with IT partners.</li><li>
Oversee the maintenance and modifications of legal forms and templates, standardization of templates (letters, forms, pleadings).</li><li>
Develop, formulate, and administer a quality support plan which includes coaching, mentoring, and administration of File Review Questionnaire with feedback.</li><li>
Information Management, Financial Reporting and Compliance Support</li><li>
Oversee appropriate usage of case management system by attorneys and staff to ensure data integrity and compliance with Staff Counsel guidelines, policies and best practices.</li><li>
Manage office finance administration, ensure compliance with company and staff counsel/first party financial policies.</li><li>
Assist office leadership team with utilization, analysis and completion of reports, such as monthly management information reports as requested.</li><li>
Perform other duties as assigned.
</li></ul>What Will Our Ideal Candidate Have?<ul><li>
Bachelor&rsquo;s Degree in business administration or related field.</li>
<li>5 years of prior experience as a legal assistant and/or paralegal.</li>
<li>3+ years supervisory experience in a law office.</li>
<li>Excellent communication skills both written and verbal.</li>
<li>Expert knowledge of law office procedures and local court/jurisdiction rules and procedures.</li>
<li>Basic knowledge of accounting and financial analysis.</li>
<li>Demonstrated conflict management skills.</li>
<li>Demonstrated project management skills.</li>
<li>Customer centric oriented.</li>
<li>Ability to multi-task and prioritize work.</li>
<li>Attention to detail.</li>
<li>Strategic Thinker.</li>
<li>Proficient in Microsoft Office Word, Outlook and Excel.</li>
<li>Able to maintain strict confidentiality.</li>
<li>Change Management.</li>
<li>Influence others.</li>
<li>Delegation and execution skills.</li>
<li>Hold others accountable for their commitments.</li>
<li>Coaching Skills.</li>
<li>Team Building Skills.</li>
<li>Effective Time Management.</li></ul>
What is a Must Have?<ul><li>
2 years demonstrated indirect or direct management experience in a law office.</li>
<li>The ability to travel to different office locations if necessary.</li></ul>
What Is in It for You?<ul><li>
Health Insurance: Employees and their eligible family members &ndash; including spouses, domestic partners, and children &ndash; are eligible for coverage from the first day of employment.</li><li>
Retirement: Travelers matches your 401(k) contributions dollar-for-dollar up to your first 5% of eligible pay, subject to an annual maximum. If you have student loan debt, you can enroll in the Paying it Forward Savings Program. When you make a payment toward your student loan, Travelers will make an annual contribution into your 401(k) account. You are also eligible for a Pension Plan that is 100% funded by Travelers.</li><li>
Paid Time Off: Start your career at Travelers with a minimum of 20 days Paid Time Off annually, plus nine paid company Holidays.</li><li>
Wellness Program: The Travelers wellness program is comprised of tools, discounts and resources that empower you to achieve your wellness goals and caregiving needs. In addition, our mental health program provides access to free professional counseling services, health coaching and other resources to support your daily life needs.</li><li>
Volunteer Encouragement: We have a deep commitment to the communities we serve and encourage our employees to get involved. Travelers has a Matching Gift and Volunteer Rewards program that enables you to give back to the charity of your choice.</li></ul>
Employment Practices
Travelers is an equal opportunity employer. We value the unique abilities and talents each individual brings to our organization and recognize that we benefit in numerous ways from our differences.
In accordance with local law, candidates seeking employment in Colorado are not required to disclose dates of attendance at or graduation from educational institutions.
If you are a candidate and have specific questions regarding the physical requirements of this role, please send us an email so we may assist you.
Travelers reserves the right to fill this position at a level above or below the level included in this posting.
To learn more about our comprehensive benefit programs please visit http://careers.travelers.com/life-at-travelers/benefits/.</div>

Law Office Administrator

Marks Law Firm

Full-Time Paralegal / Office ManagerMarks Law Firm is seeking a full-time Paralegal / Office Manager to join our team.Marks Law Firm primarily represents individuals in matters involving bankruptcy, foreclosure defense, and uncontested divorce. This position requires a high level of client interaction, including answering phones, responding to client inquiries, and providing general case-related information.As Office Manager, this individual will be responsible for supervising staff, delegating tasks, ordering and maintaining office supplies, assisting with basic accounting functions, and ensuring the day-to-day operations for the office to run smoothly.As a Paralegal, responsibilities will include drafting routine pleadings and assisting with case preparation. Prior experience is preferred but not required; we are willing to train the right candidate.Work Schedule:<ul><li>Monday through Thursday: 8:00 a.m. &ndash; 4:00 p.m.</li><li>Friday: 8:00 a.m. &ndash; 3:00 p.m.</li></ul>Preferred Experience:<ul><li>Microsoft Office</li></ul>Interested candidates should submit a cover letter and r&eacute;sum&eacute; to office@markslawdm.comJob Type: Full-timeWork Location: In personJob Type: Full-timePay: $15.00 - $20.00 per hour

Paralegal/Office Manager

Hunting Cherry

Job Title: Manager / Senior Manager &ndash; Legal Operations (LPO) Location: Mohali (Work From Office) Experience: 6+ Years Employment Type: Full-time Salary: Competitive, Best in IndustryJob Summary We are hiring a Manager / Senior Manager &ndash; Legal Operations with strong experience in Legal Billing and E-Billing within an LPO environment. This role requires a hands-on professional who can manage end-to-end legal billing operations, review invoices, ensure compliance with billing standards, and build structured processes and SOPs. The ideal candidate should have a strong operational mindset, leadership capability, and experience handling global legal billing workflows.Key Responsibilities<ul><li>Manage end-to-end Legal Billing and E-Billing operations</li><li>Perform detailed invoice review and bill validation</li><li>Ensure compliance with UTBMS codes and LEDES file formats</li><li>Work with Matter Management and CLM tools for billing and workflow tracking</li><li>Develop, implement, and optimize SOPs and operational processes</li><li>Coordinate with internal teams, clients, and stakeholders for billing cycles and issue resolution</li><li>Monitor billing accuracy, timelines, and quality standards</li><li>Identify process improvement opportunities and drive operational efficiency</li><li>Lead and mentor team members, if applicable</li></ul>Required Qualifications<ul><li>Minimum 6 years of experience in Legal Operations within an LPO setup</li><li>Strong hands-on experience in Legal Billing and E-Billing</li><li>Proven experience in invoice review and legal bill analysis</li><li>Strong knowledge of UTBMS codes and LEDES file formats</li><li>Experience with Matter Management systems and CLM tools</li><li>Strong process orientation and ability to build workflows and SOPs</li><li>Excellent communication and stakeholder management skills</li></ul>Preferred Qualifications<ul><li>Prior experience in a managerial or team leadership role</li><li>Exposure to US or international legal billing processes</li><li>Experience working with enterprise legal operations or shared services environments</li></ul>Work Requirements<ul><li>Willingness to work from the Mohali office</li><li>Ability to work in a fast-paced, process-driven environment</li></ul>Job Type: Full-timePay: ₹2,500,000.00 - ₹3,000,000.00 per yearApplication Question(s):<ul><li>Do you have at least 6 years of experience in Legal Operations within an LPO environment?</li><li>Do you have hands-on experience in Legal Billing and E-Billing?</li><li>Are you experienced in UTBMS codes and LEDES file formats?</li><li>Have you performed invoice or bill review in a legal billing role?</li><li>Are you currently working in an LPO or Legal Operations role?</li><li>Are you comfortable working from the Mohali office?</li><li>Do you have experience using Matter Management or CLM tools?</li><li>What is your current and expected CTC?</li></ul>Work Location: In person

Legal Tech & Operations Specialist

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