legal operations coordinator

World Business Lenders, LLC

<div>About World Business Lenders (www.wbl.com)
World Business Lenders (WBL) provides short-term, real estate&ndash;collateralized commercial loans to small and medium-sized businesses across the United States that do not have access to traditional financing. The company also services its own loan portfolio and those of third parties, with a focus on managing non-performing loan pools and REO.<ul><li>
WBL is a U.S.-based company with a fully remote workforce.
</li><li>Working hours are 9:00am&ndash;6:00pm Eastern Time, Monday through Friday.</li><li>
The role requires strong spoken and written English.
</li><li><ul><li>All resumes must be submitted in English.</li></ul></li></ul> 

Overview<ul><li>
Establish reliable tracking of all Asset Resolution invoices; improve organization and follow-up on current invoices so eligible discounts are not missed; support timely movement of invoices through review, correction, and payment readiness; provide strong operational support for aged invoice matters handled by Cristina; improve visibility into invoice status, blockers, and upcoming payment items; and help create a more consistent, disciplined legal billing workflow between Legal Operations, Finance, and outside counsel.</li></ul>
Job Duties and Responsibilities<ul><li>
Manage legal billing workflow for Asset Resolution matters
</li><li>Track invoice status, rejections, corrections, and payment readiness</li><li>
Coordinate with outside counsel, Legal, Finance, and AP
</li><li>Support timely processing of current invoices within discount periods</li><li>
Assist Corporate VP with aged invoice negotiation support and follow-up</li><li>
Maintain accurate reporting, records, and billing trackers.</li></ul> 

Requirements 
Main Requirements: 
<ul><li>
Education: Business Administration, Finance, Accounting, Operations, or a related field.</li><li>
Not less than 5 years of experience</li><li>
Experience managing invoice or billing workflows in a structured, high-volume environment
</li><li>Hands-on experience tracking, processing, and resolving invoices (including rejections and corrections)
</li><li>Comfortable coordinating across multiple stakeholders (Legal, Finance, AP, and external counsel/vendors)
</li><li>Strong ability to ensure invoices move through payment cycles on time, including discount deadlines
</li><li>Experience maintaining accurate trackers, records, and status reporting for financial or operational workflows
</li><li>Strong Excel skills and familiarity with workflow tools (e.g., Monday.com or similar systems)
</li><li>Highly organized with strong follow-through on tasks and escalations
</li><li>Able to work in deadline-driven, process-heavy environments with repetitive but detail-critical work
</li><li>Strong communication skills for ongoing follow-ups and coordination across teams</li></ul>
Preferred Background / Industry Experience<ul><li>
Experience in legal billing, legal operations, or law firm billing in a financial services.
</li><li>Candidates coming from law firms, in-house legal departments, vendor management teams, or finance-adjacent operational roles with substantial exposure to outside counsel billing and invoice workflow management will be viewed favorably.
</li><li>Experience handling high-volume invoice tracking, rejected invoice resolution, payment-cycle coordination, discount-period monitoring, and support for aged invoice reconciliation is strongly preferred.</li></ul>
Specific Technical Skills Needed<ul><li>
Strong proficiency in Excel and Monday.com; experience with invoice tracking, billing reports, document management, and workflow systems; ability to maintain accurate records, monitor discount and payment deadlines, and support billing coordination across Legal, Finance, and AP.</li></ul>
Specific Soft Skills Needed<ul><li>
Strong communication</li><li>
Multitasking and Organization</li><li>
Attention to detail and follow-through</li><li>
Professionalism and cross-functional collaboration</li><li>
Time management, and problem-solving.</li></ul> 

Benefits 
<ul><li>
Enjoy Paid Time Off (PTO) to recharge</li><li>
Salary paid in USD</li><li>
Work comfortably 100% from home</li></ul></div>

Legal Billing & Operations Analyst - Asset Resolution (Türkiye)

CSAA Insurance Group, a AAA Insurer

<div>External candidates: In order for your application to be correctly processed please sign-in before you apply
Internal candidates: Please go to Workday and click &quot;Find Jobs&quot; link under Career
Thank you for considering opportunities with us!
Job Title
Legal Operations e-Billing Specialist - Remote
Requisition Number
R7679 Legal Operations e-Billing Specialist - Remote (Open)
Location
California - Home Teleworkers
Additional Locations
Alabama - Home Teleworkers, Alabama - Home Teleworkers, Arizona - Home Teleworkers, Arkansas - Home Teleworkers, Colorado - Home Teleworkers, Connecticut - Home Teleworkers, Delaware - Home Teleworker, District of Columbia - Home Teleworkers, Florida - Home Teleworkers, Georgia - Home Teleworkers, Idaho - Home Teleworkers, Illinois - Home Teleworkers, Indiana - Home Teleworkers, Iowa - Home Teleworkers, Kansas - Home Teleworker, Kentucky - Home Teleworkers, Louisiana - Home Teleworkers, Maine Home Teleworkers, Maryland - Home Teleworkers, Massachusetts - Home Teleworkers, Michigan - Home Teleworkers, Minnesota - Home Teleworkers, Mississippi - Home Teleworker, Missouri - Home Teleworker, Montana - Home Teleworkers {+ 21 more}
Job Information
CSAA Insurance Group (CSAA IG), a AAA insurer, is one of the leading personal lines property and casualty insurance groups in the United States. Here, every employee shapes our mission. We build innovative, human-centered solutions that help AAA members prevent, prepare for, and recover from life's uncertainties. You will join a collaborative, inclusive culture where your strengths have room to grow and your ideas can drive real impact. Step into a role where you can contribute to our shared success through meaningful work.
We are actively hiring for a Legal Operations Analyst - eBilling - Remote
Your Role: The Legal Operations Analyst I supports the day‑to‑day efficiency of the Claims Law Office and Corporate Law teams. This role works independently to manage and analyze litigation operations, e‑billing, records management, and legal technology initiatives. Building on the Legal Operations Specialist role, the Analyst takes on more complex analysis, drives process improvements, and partners cross‑functionally. The position may also serve as a team lead and requires strong judgment, discretion, and advanced analytical skills.
Your Work:
<ul><li>Lead or assist in the implementation of new systems and tools to support evolving legal processes.</li><li>
Collaborate with internal stakeholders and third parties to research and resolve operational or processing issues.</li><li>
Coordinate cross-departmental projects to ensure timely completion of key initiatives.</li><li>
Review, prioritize, and manage tasks and communications to ensure timely, accurate follow-up.</li><li>
Apply critical thinking to analyze information and make sound recommendations for process improvements or issue resolution.</li><li>
Perform other ad-hoc duties and special projects as assigned.</li><li>
Oversee daily operations of the eBilling system, including invoice submission, review, validation, and approval workflows.</li><li>
Manage onboarding and maintenance of outside counsel firms within the eBilling system, including handling rate submissions as required.</li><li>
Serve as the primary point of contact for outside counsel and vendors regarding billing guidelines, invoice processing, and system troubleshooting.</li><li>
Monitor eBilling queues, resolve exceptions, and escalate complex issues as necessary.</li><li>
Partner with Legal Operations leadership to assess, enhance, and streamline billing processes and system functionality.</li><li>
Maintain updated eBilling-related information on company and/or division intranet sties for others to reference as appropriate.</li><li>
Ensure compliance with corporate billing guidelines and outside counsel engagement terms.</li></ul>
Required Experience, Education and Skills<ul><li>
Associate degree in Business Administration, Legal Studies, or a related field</li><li>
2 years of experience in legal operations, business analysis, legal administration or comparable experience</li><li>
Experience with and strong understanding of legal and insurance terminology and concepts</li><li>
Familiar with the civil litigation lifecycle and principles and practices of legal document processing, filing and recordkeeping</li><li>
Understanding of basic accounting principles, as well as excellent analytical skills</li><li>
Demonstrates a strong work ethic and dependability</li><li>
Strong customer service skills and ability to maintain a positive working relationship with clients, attorneys, and support staff</li><li>
Comfortable working both independently and in a fast-paced team environment</li><li>
Performs a variety of tasks in a timely manner with a high degree of accuracy and attention to detail</li><li>
Sound judgment in balancing urgency, legal risk, and operational capacity</li><li>
Superior problem-solving and troubleshooting skills</li><li>
Skill in documenting procedures, identifying gaps, and improving workflows to increase efficiency and reduce risk</li><li>
Communicates in an effective and professional manner verbally and in writing, with strong proofreading skills and attention to detail</li><li>
Comfortable making calls to and receiving calls from clients, vendors, attorneys, finance partners, claims team members, vendors and/or outside counsel firms and providing information with courtesy, diplomacy and tact</li><li>
Proven experience with legal technology platforms, matter management systems, and document management tools &ndash;experience with TeamConnect, iManage and/or Guidewire a plus</li><li>
Intermediate or higher experience with Microsoft applications including Outlook, Teams, SharePoint, OneDrive, Word and Excel and beginner or higher experience with PowerPoint</li><li>
Proven experience with other legal and office applications, including Acrobat, HotDocs, Dropbox and/or similar programs</li><li>
Ability to serve as initial point of contact for escalations, resolving issues directly or elevating appropriately.</li><li>
Facilitation of team and vendor meetings, including setting agendas, driving action items, and ensuring follow‑through.</li><li>
Working knowledge of electronic billing processes within a corporate legal department, including invoice submission, validation, approval workflows, and payment processing</li><li>
Understanding of outside counsel billing guidelines, rate structures, alternative fee arrangements, and enforcement mechanisms within eBilling systems</li><li>
Ability to manage day‑to‑day eBilling system operations, including monitoring queues, troubleshooting issues, and ensuring timely processing</li><li>
Ability to identify trends in billing inquiries or invoice adjustments and proactively recommend solutions</li><li>
Customer‑service orientation when responding to billing inquiries and resolving issues across multiple stakeholders</li></ul>
What would make us excited about you?<ul><li>
Bachelor&rsquo;s degree in Business Administration, Legal Studies, or a related field.</li><li>
5 or more years of experience in legal operations, business analysis, legal administration or comparable experience</li><li>
eBilling role: Experience managing eBilling systems (e.g., TeamConnect, Legal Tracker, CounselLink, or similar) and outside counsel invoice processing within a corporate or insurance setting strongly preferred</li><li>
Custodian of Records role: Experience responding to subpoenas or other legal requests for records within a corporate or insurance setting strongly preferred</li><li>
Actively shapes our company culture (e.g., participating in employee resource groups, volunteering, etc.)</li><li>
Lives into cultural norms (e.g., willing to have cameras when it matters: helping onboard new team members, building relationships, etc.)</li><li>
Travels as needed for role, including divisional / team meetings and other in-person meetings</li><li>
Fulfills business needs, which may include investing extra time, helping other teams, etc</li></ul>
Why Choose a Career at CSAA IG?
At CSAA IG, we are a mission-driven organization proudly committed to empowering our members, our employees, and our communities to thrive.
Recognition: We offer a total compensation package, annual bonus eligibility for most roles, 401(k) with a company match, and so much more! Read more about what we offer and what it is like to be a part of our dynamic team at https://careers.csaainsurance.aaa.com/us/en/benefits.
Career Growth: We believe in growth for everyone. Here at CSAA IG, leaders and mentors partner with employees to align interests, unlock development opportunities, and support long‑term success.
Flexible Workplace: We embrace a remote-first culture through our Flexible Workplace. Most employees hold Home-Flex roles, working primarily from home, often with the flexibility to work from various locations including CSAA offices. Our flexible workplace empowers you to balance remote work with intentional in‑person moments that deepen connection and collaboration.
Inclusion and Belonging: An inclusive and welcoming workplace is the cornerstone of our success. By fostering an environment where people feel valued and heard, we deepen our ability to understand and meet the unique needs of our members. This strengthens innovation and enhances our products and services, giving us a competitive edge in the market.
Sustainability: As climate change leads to more frequent and severe weather events, we are taking bold action to build more resilient communities and reduce our environmental impact. Submit your application to be considered. We communicate via email, so check your inbox and/or your spam folder to ensure you don&rsquo;t miss important updates from us.
CSAA is committed to providing reasonable accommodations to qualified applicants and employees with disabilities or other limitations. If you would like to request an accommodation to participate in the job application or interview process, please contact TalentAcquistion@csaa.com
If you apply and are selected to continue in the recruiting process, we will schedule a preliminary call with you to discuss the role and will disclose during that call the available salary/hourly rate range based on your location. Factors used to determine the actual salary offered may include location, experience, or education.
CSAA does not provide visa sponsorship for this role. Applicants must have authorization to work indefinitely in the US. Please do not apply for this role if at any time (now or in the future) you will need immigration support (i.e., H-1B, TN, STEM OPT Training Plans, etc.).
CSAA Insurance Group is an equal opportunity employer.
#li-ml1
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The national average hourly rate for this position is $30.03-$33.37. However, we have a location-based compensation structure. Our salary ranges vary and are calculated based on work location. The starting pay range for this position across all the states we hire in is $30.03-$40.10. This role also includes an opportunity for a company-wide annual discretionary bonus, through our Annual Incentive Plan (AIP), of up to 7% of eligible pay.
This job posting will be unposted on Wed, 6 May 2026.</div>

Legal Operations e-Billing Specialist - Remote

Sempra

<div>Sempra: Where opportunity powers impact
At Sempra, a better world begins with better energy&mdash;and with people who want to make a difference. That's why we're tackling the biggest challenges facing our industry while building a high‑performance culture where you can do your best work. Together, our teams support nearly 40 million consumers across the U.S., strengthening the communities we serve and creating impact that extends far beyond the workplace. Here, collaboration, inclusivity and shared purpose empowers you to grow your passion, build a rewarding career and contribute to something bigger&mdash;helping shape a better energy future for all.

Primary Purpose

Leads key legal support operations and governance processes within the Law Department, exercises independent judgment on complex matters and ensures accurate, reliable execution of enterprise‑level activities. Serves as a strategic partner to legal leadership and internal clients by coordinating high‑impact initiatives, overseeing process design and controls, and continuously improving efficiency, compliance, and reporting. This position supports the Securities and Corporate Governance teams within the Law Department, with a primary focus on securities law and corporate governance execution and coordination. Key responsibilities include managing select securities filings; preparing minutes and materials for meetings of the Board of Directors and management‑level committees; and providing significant support to the Corporate Secretary's Office. The role works closely with two attorneys on the Corporate and Securities team and interfaces regularly with cross‑functional stakeholders across the organization to facilitate governance activities and related legal processes. While certain responsibilities require paralegal experience, the position is intentionally structured to operate beyond traditional paralegal functions, serving as an embedded partner within the Law Department's securities law, corporate governance and legal operations ecosystem.

Duties and Responsibilities
<ul>
<li>Oversees significant securities filings (including proxy statements, Section 16 filings, and EDGAR Next account management), and administers related compliance processes such as calendars, compliance plans, and coordination with third-party service providers and advisors.</li>
<li>Leads planning and coordination of annual shareholder meetings and shareholder engagement activities, including outreach, meetings, documentation, and tracking of engagement metrics.</li>
<li>Coordinates with the Corporate Secretary's Office on board-related matters (e.g., meeting materials and minutes, annual independence reviews), serves as secretary for certain management-level committees, and monitors and researches securities law and corporate governance developments and trends.</li>
<li>Maintains governance for template libraries, including version control, annotations, and usage notes.</li>
<li>Performs other duties as assigned.</li>
</ul>Requirements:
Education
<ul>
<li>Typically requires a 4-year degree in a relevant field, or equivalent combination of relevant education and experience.</li>
</ul>
Experience
<ul>
<li>Typically requires 10 years of related experience.</li>
<li>Experience working as a Paralegal is preferred.</li>
</ul>
Skills and Abilities
<ul>
<li>Legal Research - The process of identifying and retrieving information necessary to support legal decision-making.</li>
<li>Documentation and Records Management - Creating, distributing, using, maintaining and disposition of recorded information maintained as evidence of business activities and transactions.</li>
<li>Regulatory Compliance - Ensuring an organization's adherence to laws, regulations, guidelines and specifications relevant to its business processes.</li>
<li>Legal Interpretation - Scrutinizing legal texts such as the texts of statuses, constitutions, and contracts.</li>
<li>Legal Drafting - Prepares written legal documents, including letters, memos, board presentations or board meeting minutes, and must have excellent writing, editing and proofreading skills.</li>
<li>Organizational Skills - Manages processes and calendars for key securities and governance events and must be highly organized and detail-oriented to effectively manage these tasks.</li>
<li>Effective Communicator - Works with a variety of departments and teams within the organization, including high-level executives, as well as advisors and other third-party service providers, and must be able to communicate and otherwise work effectively with all parties.</li>
<li>Proactive Self-Starter - Must be a fast learner who takes initiative to master new skills, processes and procedures and can effectively work independently.</li>
<li>Dedicated Team Player - Serves a crucial role within a small team and must be a high-performance contributor to significant projects and tasks, many of which are time-sensitive and confidential in nature.</li>
<li>Analytical Thinker - Considers how events, actions and information may impact areas of responsibility and takes appropriate steps to address.</li>
</ul>
Licenses
<ul>
<li>Paralegal certification is required</li>
</ul>Pay Transparency In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to &quot;Pay Transparency Law&quot;; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.</div>

Corporate and Securities Manager

Loilex LLC

Legal Coordinator &ndash; Loilex LLC (Doha, Qatar)Position Overview Loilex LLC, a dynamic and growing organization based in Doha, Qatar, is seeking a detail-oriented and proactive Legal Coordinator to support the company&rsquo;s legal and compliance functions. The Legal Coordinator will play a key role in ensuring that all corporate, contractual, and regulatory matters are managed efficiently and in accordance with applicable laws and internal policies.Key Responsibilities<ul><li>Assist in drafting, reviewing, and organizing contracts, agreements, and legal documents.</li><li>Maintain accurate records of all legal files, contracts, and corporate documents.</li><li>Coordinate with external legal counsel on ongoing cases, disputes, and regulatory matters.</li><li>Support compliance efforts to ensure adherence to Qatari laws and relevant international regulations.</li><li>Track contract renewals, deadlines, and legal obligations to ensure timely action.</li><li>Conduct basic legal research and prepare summaries for management review.</li><li>Assist in corporate governance matters, including board resolutions and internal approvals.</li><li>Liaise with internal departments (HR, Finance, Procurement) regarding legal queries and documentation.</li><li>Monitor updates in laws and regulations relevant to the company&rsquo;s operations in Qatar.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Law, Legal Studies, or a related field.</li><li>2&ndash;4 years of experience in a legal or compliance support role (preferably in Qatar or GCC region).</li><li>Strong understanding of contract law and corporate legal processes.</li><li>Excellent organizational and documentation skills.</li><li>High attention to detail and ability to manage multiple tasks.</li><li>Strong communication skills in English; Arabic is an advantage.</li><li>Proficiency in MS Office and legal document management systems.</li><li>Ability to work both independently and as part of a team in a fast-paced environment.</li></ul>Preferred Skills<ul><li>Experience in corporate or commercial law environments.</li><li>Familiarity with Qatari legal framework and business regulations.</li><li>Ability to handle confidential information with discretion.</li></ul>What Loilex LLC Offers<ul><li>Competitive salary package</li><li>Professional growth opportunities</li><li>Exposure to diverse legal and corporate matters</li><li>Collaborative and supportive work environment in Doha</li></ul>نوع الوظيفة: دوام كاملموقع العمل: بشكل شخصي

Legal Coordinator

Trust-Q8 LLC

Trust-Q8 LLC is a professional trust services company headquartered in Doha, Qatar. We specialize in delivering fiduciary management, client advisory, and operational support that empower individuals and organizations to safeguard assets and achieve financial security. Our mission is to combine integrity, professionalism, and innovation to ensure seamless trust services and client satisfaction.Position Overview We are seeking a Trust Services Coordinator to oversee and manage daily trust operations. This role requires a proactive professional with strong organizational skills, financial knowledge, and the ability to coordinate between clients, legal advisors, and internal teams. The Trust Services Coordinator will play a key role in ensuring smooth workflows and maintaining Trust-Q8 LLC&rsquo;s reputation for excellence in fiduciary services.Key Responsibilities<ul><li>Coordinate trust services activities including documentation, compliance, and client onboarding.</li><li>Liaise with clients to understand needs and provide timely assistance.</li><li>Maintain accurate records of trust agreements, transactions, and client communications.</li><li>Support reporting, auditing, and resource allocation activities.</li><li>Prepare reports on trust services performance and recommend improvements.</li><li>Assist in organizing client meetings, legal reviews, and compliance audits.</li><li>Ensure compliance with Qatar&rsquo;s financial and fiduciary regulations.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Finance, Business Administration, or related field.</li><li>2&ndash;4 years of experience in trust services, financial operations, or client advisory.</li><li>Strong knowledge of fiduciary processes, documentation, and compliance standards.</li><li>Excellent communication, organizational, and problem-solving skills.</li><li>Proficiency in MS Office Suite and trust management tools.</li><li>Ability to manage multiple tasks and deliver under deadlines.</li></ul>What We Offer<ul><li>Competitive salary and benefits package.</li><li>Opportunity to grow within a dynamic Qatar-based trust services company.</li><li>Professional development and career advancement opportunities.</li><li>A collaborative and integrity-driven work environment.</li></ul>How to Apply Interested applicants may send their CV and cover letter via Indeed or directly to the company&rsquo;s recruitment team, highlighting their experience in trust services coordination and achievements in managing fiduciary operations.Job Type: Full-timePay: Up to QAR640,000.00 per yearWork Location: In person

Trust Services Coordinator

PepsiCo

<div>
 
 Overview
 
 
 
 The Logistics Coordinator is responsible for overseeing daily transportation and fleet operations, ensuring all vehicles comply with standards. This role involves coordinating with the (TPT), monitoring vehicle compliance, and maintaining efficient logistics operations.
 
 
 
 Responsibilities
 
 
 
 Supervise and manage daily logistics and transportation operations
 
 
 <ul>
 <li>
 Monitor and report the status of all company vehicles
 </li>
 <li>
 Ensure all vehicles meet regulatory and compliance requirements
 </li>
 <li>
 Coordinate with Transporters (TPT) for vehicle reporting
 </li>
 <li>
 Maintain accurate records of vehicle documentation, registrations, and compliance status
 </li>
 <li>
 Track vehicle till DCs
 </li>
 <li>
 Ensure timely reporting of vehicle issues, incidents, and compliance gaps
 </li>
 <li>
 Optimize fleet utilization and support cost-effective logistics operations
 </li>
 <li>
 Liaise with internal departments and external vendors for smooth logistics coordination
 </li>
 <li>
 Ensure adherence to company policies, safety standards, and legal regulations
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Experience Required:
 
 
 
 5&ndash;7 years
 
 
 
 Educational Qualification:
 
 
 
 Bachelor&rsquo;s Degree (Supply Chain, Logistics, Business Administration, or related field preferred)
</div>

Logistics Supervisor

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Legal Billing & Operations Analyst - Asset Resolution (Türkiye)

Legal Billing & Operations Analyst - Asset Resolution (Türkiye)

Legal Operations e-Billing Specialist - Remote

Corporate and Securities Manager

Legal Coordinator

Trust Services Coordinator

Logistics Supervisor