legal operations coordinator

Trulieve

<div>If you have an interest in being part of one of the fastest growing industries in the nation in you may consider wanting to work for Trulieve! If you have a desire to help others in need through your efforts, this may be the role for you!
At Trulieve, we strive to bring our patients the relief they need in a product they can trust. Our plants are hand-grown in an environment specially designed to reduce unwanted chemicals and pests, keeping the process as natural as possible at every turn.
Our products are designed to alleviate seizures, severe and persistent muscle spasms, pain, nausea, loss of appetite, and other symptoms associated with serious medical conditions such as cancer.
Our specially trained staff works hand-in-hand with physicians to provide the right products and the correct dosage to ensure patients get the compassionate care they need. 
Requisition ID: 18699 
Remote Work Available: No
Legal Administrative Assistant 
Location: Onsite Scottsdale, AZ 
Department: Legal 
Reports to: Associate General Counsel 
Position Summary: 
The Legal Administrative Assistant supports the Legal Department by managing attorney calendars, coordinating meetings, preparing routine correspondence, and maintaining departmental processes and documentation. This role helps administer legal systems such as Legal Tracker, SharePoint, and DocuSign CLM, assists with outside counsel engagement and billing, and manages legal mailings and document handling. The position also supports entity management, organizes corporate governance records, and serves as a liaison with internal teams such as Finance and IT. Additional administrative duties will be performed as needed to ensure smooth Legal Department operations. 
Essential Duties and Responsibilities: 
<ul><li>
Support Legal Department with clerical and general administrative functions.</li><li>
Update and maintain attorney calendars, including scheduling appointments, coordinating meetings, and prioritizing schedules. Ensure meeting logistics are arranged and adjust schedules proactively to resolve conflicts.</li><li>
Draft routine correspondence using attorney-approved templates.</li><li>
Coordinate Legal Department operations by creating, maintaining, and updating process documentation in conjunction with LegalOps. Keep all operational manuals and records current.</li><li>
Utilize and coordinate department usage of Legal Tracker, SharePoint for document management, internal resources for entity tracking, DocuSign CLM, and outside vendors for entity formation, dissolution, and DBAs.</li><li>
 Assist with intake/engagement of outside counsel, including providing billing and matter management guidelines, setup in Legal Tracker, Q&amp;A and technical support within the matter management platform.</li><li>
Manage legal billing and settlement payment processes.</li><li>
Handle mailing and courier services related to legal documents and filings as needed.</li><li>
Support entity management with CSC (or similar provider), including formations/dissolutions, annual reports, DBAs, and filings; maintain the entity register.</li><li>
Act as inter-departmental liaison with Finance, IT, Marketing and others as needed to support the Legal Department.</li><li>
Organize corporate governance documents (e.g., consents, operating agreements, EIN letters).</li><li>
Liaise with IT and internal partners for access/process questions; handle business-critical mailings (FedEx/UPS/USPS, certified mail).</li><li>
Perform other administrative duties as assigned.</li></ul> 
Qualifications: 
<ul><li>
High school diploma or equivalent required; Associate&rsquo;s/Bachelor&rsquo;s preferred.</li><li>
4+ years in legal administration/operations, e-billing, contract support, or professional services operations.</li><li>
Experience partnering with Legal, A/P, Payroll, IT, and external law firms/vendors.</li><li>
Proficiency with legal e-billing/matter management platforms (Legal Tracker or similar).</li><li>
Experience with DocuSign and SharePoint (or comparable document repositories).</li><li>
Familiarity with CLM workflows, vendor onboarding, and payment coordination.</li><li>
Exposure to entity maintenance/corporate governance support and registered agent coordination (e.g., CSC).</li></ul>
Salary will be commensurate with experience. A comprehensive benefits package including paid time off is offered with this position.
Trulieve provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state or local laws.</div>

Legal Administrative Assistant

Public Interest

<div><h2 class="jobSectionHeader">About the Company</h2>
The Public Interest Company is a comprehensive solution for identifying and recovering third party liability for health plans, risk-bearing provider groups, and self-funded employers. We combine AI and a legal tech platform to identify and recover claims that should have been paid by third party payers. We handle the entire recovery process, all while protecting members and streamlining operations. We empower healthcare organizations to maximize their financial performance, and recoup dollars towards care delivery, without adding administrative burden.<h2 class="jobSectionHeader">
The Role</h2>
We&rsquo;re hiring a Case Manager to support and scale our Recovery Operations function. This is a highly execution-focused role where you&rsquo;ll manage a portfolio of recovery cases, identify opportunities, and drive outcomes using our internal systems. You will work at the intersection of operations, data, and legal workflows&mdash;owning real business impact from day one. This is not a support role. You are responsible for moving cases forward, solving problems, and delivering results.<h2 class="jobSectionHeader">
What You&rsquo;ll Do</h2><ul><li>
Manage a portfolio of recovery cases from intake through resolution</li><li>
Navigate insurance carrier systems to validate and advance claims</li><li>
Identify high-value recovery opportunities using internal tools and datasets</li><li>
Communicate with payers to drive case progression and negotiate outcomes</li><li>
Maintain accurate case documentation and ensure data integrity</li><li>
Partner with Legal and Operations on complex or escalated cases</li><li>
Identify workflow inefficiencies and contribute to process improvements</li></ul><h2 class="jobSectionHeader">
What We&rsquo;re Looking For</h2><ul><li>
Strong problem-solving ability and attention to detail</li><li>
Analytical mindset; comfortable working with data and identifying patterns</li><li>
Clear, professional written communication</li><li>
Ability to manage multiple workflows and prioritize effectively</li><li>
High ownership and self-direction; you operate well without heavy oversight</li><li>
Comfort learning new tools and systems quickly</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><ul><li>
Bachelor&rsquo;s degree</li><li>
0&ndash;2 years of experience in operations, customer support, analytics, or similar roles</li><li>
Strong organizational and communication skills</li></ul>
Nice to have:<ul><li>
Exposure to healthcare, insurance, legal operations, or fintech</li><li>
Experience with case management or workflow tools</li></ul><h2 class="jobSectionHeader">
Why This Role</h2><ul><li>
Immediate ownership: Manage real cases and drive outcomes within weeks</li><li>
High-impact work: Directly contribute to revenue recovery and client outcomes</li><li>
Accelerated learning: Build skills across operations, data, and legal systems</li><li>
Startup environment: Work in a fast-paced, low-bureaucracy team</li></ul></div>

Case Manager

Majid Al Futtaim

<div>
 
 
 BUSINESS INTRODUCTION
 
 
 
 Majid Al Futtaim Holding is the leading shopping mall, retail, communities, entertainment developer and operator in the Middle East, North Africa, and Central Asia regions. With over 43,000 people, revenues of over US$ 11 Billion, and operations in 18 countries. Some of the iconic brands we carry include Mall of the Emirates, Carrefour, All Saints, Lego, City Center, Abercrombie &amp; Fitch, &amp; Vox Cinemas. We believe in making Great Moments for Everyone, Every day.
 
 
 
 
 
 
 JOB TITLE
 
 
 
 Legal Admin and Operations Officer | MAF Global Solutions | Legal
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 The role purpose of a Legal admin is to provide full assistance and operation support to the Legal Head.
 
 
 
 
 
 
 ROLE PROFILE
 
 
 <ul>
 <li>
 Managing the relationship with our external parties (legal advisors, auditors, tax office.
 </li>
 <li>
 Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
 </li>
 <li>
 The Legal admin is responsible for managing the admin operations of the Legal Function like Function folder structuring, Archiving and Records Management.
 </li>
 <li>
 Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive&rsquo;s behalf.
 </li>
 <li>
 Preparing and editing correspondence, reports, presentations, and other documents.
 </li>
 <li>
 Coordinating travel arrangements and events.
 </li>
 <li>
 Preparing and editing correspondence, reports, presentations, and other documents.
 </li>
 <li>
 Admin tasks within risk and compliance depending upon capacity.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 Proficient in MS Office
 </li>
 <li>
 Calendar management skills
 </li>
 <li>
 Proficient in English
 </li>
 <li>
 Multitasking ability and Travel management skills
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
 
 
</div>

Legal Admin and Operations Officer

Vantage Data Centers

<div><h1 class="jobSectionHeader">About Vantage Data Centers</h1> 
Vantage Data Centers powers, cools, protects and connects the technology of the world&rsquo;s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.<div>
Department Overview
The Legal Operations function sits within the Legal Department and is responsible for optimizing how legal services are delivered across the organization. Legal Operations focuses on improving processes, streamlining workflows, and leveraging technology, data, and analytics to increase transparency, reduce risk, minimize repetitive work, and enhance the overall effectiveness of the Legal team.
Partnering closely with attorneys and business stakeholders, Legal Operations designs, implements, and continuously improves scalable operational frameworks that support the Legal Department&rsquo;s strategic objectives and enable the team to operate efficiently in a fast‑growing, global environment.</div>
Position Overview
This role can be based in Denver, CO, following our flexible work policy (3 days in-office, 2 days flexible). Or US, Remote.
Vantage is seeking a highly motivated, solutions‑oriented Legal Operations Analyst to help scale how our global Legal team delivers results. This role sits at the intersection of legal, technology, and process improvement&mdash;partnering with attorneys and business stakeholders to streamline workflows, improve data visibility, and drive adoption of tools that make legal work faster, clearer, and easier to navigate.
This is an opportunity to join a growing Legal Operations team, take ownership of meaningful initiatives, and make a measurable impact in a fast‑paced, continuously evolving environment.
Success in this role is demonstrated through clearer intake and request‑management processes, improved visibility into legal work and performance metrics, strong adoption of legal‑tech tools and standard processes, and a Legal function that operates with greater consistency, efficiency, and transparency.
Essential Job Functions<ul><li>
Administer and continuously improve legal operations tools (e.g., contract lifecycle management, eBilling, knowledge repositories), including configuration support, user access management, and issue troubleshooting.</li><li>
Partner with Legal stakeholders to identify opportunities to streamline workflows, reduce friction, and scale service delivery across the department.</li><li>
Support intake, triage, and request‑management processes, including routing, status tracking, and prioritization, to improve transparency and responsiveness.</li><li>
Document processes and maintain SOPs, playbooks, and knowledge‑base content to enable consistent execution and efficient onboarding.</li><li>
Build and maintain dashboards and recurring reports (e.g., KPIs, cycle times, throughput, backlog, quality metrics) to provide visibility into team performance and opportunities for improvement.</li><li>
Provide day‑to‑day support to attorneys and business partners through training, office hours, and how‑to guidance, and drive adoption of standard tools and processes.</li><li>
Assist with continuous improvement initiatives by tracking workstreams, documenting benefits, and sharing results and best practices across the global Legal team.</li><li>
Review and update contract metadata to ensure data accuracy, consistency, and cleanliness.</li></ul>
Job Requirements
Experience Required<ul><li>
Familiarity with, or strong curiosity about, legal operations and legal‑technology tools (including CLM platforms, eBilling systems, and emerging technologies such as AI).</li><li>
Working knowledge of common commercial contract concepts and the contract lifecycle, including intake, drafting, review, negotiation, execution, amendments, and renewals, gained through legal operations, contract management, procurement, sales operations, paralegal support, or a related role.</li><li>
Experience implementing process improvements and/or automation initiatives that deliver measurable efficiency gains.</li><li>
Strong analytical skills with experience using data to identify trends, generate insights, and support decision‑making.</li><li>
Experience designing, building, and maintaining reports and dashboards that provide visibility into operational performance and outcomes.</li><li>
Ability to perform well under pressure and adapt quickly to evolving business needs.</li></ul>
Preferred Qualifications
<ul><li>Proficiency with Ironclad or other Contract Lifecycle Management tools, including workflow configuration and maintenance.</li><li>
Experience creating and maintaining process documentation such as SOPs and knowledge bases.</li><li>
Experience conducting gap analyses to assess current capabilities against business objectives and recommend solutions.</li><li>
Project management skills.</li></ul>
Additional Information<ul><li>
Travel Requirement: Up to 10%, with potential adjustments based on business needs.</li></ul>
Physical Demands and Special Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.
Additional Details<ul><li>
Salary Range: $80,000-$90,000 Base + Bonus (this range is based on Colorado market data and may vary in other locations)</li><li>
This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&amp;D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.</li><li>
Compensation for the role will depend on a number of factors, including your qualifications, skills, competencies, and experience and may fall outside of the range shown.</li></ul>
#LI-Hybrid #LI-Remote #LI-CM1
We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other&rsquo;s strengths and respecting each other&rsquo;s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations. 
Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.
Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.
Vantage Data Centers is an Equal Opportunity Employer
Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.
We&rsquo;ll be accepting applications for at least one week from the date this role is posted. If you're interested, we encourage you to apply soon&mdash;we&rsquo;re excited to find the right person and will keep the role open until we do!</div>

Legal Operations Analyst, Global

<div>
 
 JOB TITLE
 
 
 
 Legal Admin and Operations Officer | MAF Global Solutions | Global Solutions Egypt
 
 
 
 Role Summary
 
 
 
 The role purpose of a Legal admin is to provide full assistance and operation support to the Legal&rsquo;s Head.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 Managing the relationship with our external parties (legal advisors, auditors, tax office.
 </li>
 <li>
 Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
 </li>
 <li>
 The Legal admin is responsible for managing the admin operations of the Legal Function like Function folder structuring,Archiving and Records Management.
 </li>
 <li>
 Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive&rsquo;s behalf.
 </li>
 <li>
 Preparing and editing correspondence, reports, presentations, and other documents.
 </li>
 <li>
 Coordinating travel arrangements and events.
 </li>
 <li>
 Preparing and editing correspondence, reports, presentations, and other documents.
 </li>
 <li>
 Admin tasks within risk and compliance depending upon capacity.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proficient in MS Office
 </li>
 <li>
 Calendar management skills
 </li>
 <li>
 Proficient in English
 </li>
 <li>
 Multitasking ability and Travel management skills
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

Servbank

<div>Description:

Servbank is seeking a Legal Workflow Specialist to work within the Chief Legal Officer&rsquo;s Office in our Melville, New York location.
Under the direction of the Chief Legal Officer, the Legal Workflow Specialist will provide operational, administrative, and workflow support to our Legal team. This role is essential in helping manage legal workflows, provides support to internal staff and business units, and maintains accurate documentation across the department. The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment with sensitive information.
About Servbank:
Founded in 1994, Servbank is a banking institution with local roots and national reach. We were built on a foundation of community-orientation, which ensures that no matter who we serve, we do so with the human touch that marks the gold standard of service. We work with individuals, businesses, and communities, so that whether you&rsquo;re a student, a homeowner, a small business owner, or a community leader, we can help you fulfill your goals. Come create excellence with Servbank.
Duties and Responsibilities:<ul><li>Enhances the Legal department&rsquo;s efficiency by owning intake, routing, tracking, and continuous improvement of legal workflows across contracts, matters, subpoenas, regulatory responses, and outside counsel engagements.</li><li>Assist the Staff with administrative support, including but not limited to scheduling, file management, transcribing minutes and collecting internal documentation.</li><li>Maintain litigation calendar, log all pertinent information, and conduct relevant legal research under the direction of corporate counsel.</li><li>Maintain and update legal databases, matter logs, contract repositories, and internal trackers.</li><li>Track service-level agreements (SLAs) and ensure internal deadlines are met.</li><li>Process legal invoices, manage outside counsel billing, and assist with budget tracking as needed.</li><li>Assist with supporting compliance, regulatory and corporate governance activities as needed.</li><li>Perform additional duties as assigned to support overall departmental efficiency and support communication around legal processes, expectations and service standards.</li><li>Assist with special projects, audits and process improvements.</li></ul>
Requirements:

 Experience and Skills:<ul><li>2+ years of experience in legal administration, legal operations, or an equivalent support role. Experience supporting an in-house Legal department is a plus.</li><li>Proficiency in Microsoft 365 (Outlook, Word, Excel, SharePoint, Teams).</li><li>Candidate should be familiar with e-filings in state and federal courts in New York, and other jurisdictions where needed.</li><li>Candidate should be familiar with legal research software in either LexisNexis, or PACER search protocols.</li><li>Displays excellent communication, organization and interpersonal skills, both written and verbal, and possesses the ability to successfully troubleshoot issues, alongside the capability to multitask, properly prioritize and consistently deliver superior work product.</li><li>Strong sense of accountability and attention to detail, taking ownership over projects and responsibilities, and helping resolve issues proactively would be desired and expected.</li><li>Maintains strict confidentiality in all aspects of the Office of the Chief Legal Officer, and any communications and/or information thereto concerning company customers, its employees, management, clients, vendors, and the like.</li></ul>
Direction Received:<ul><li>Candidate hired in this position will report to the Chief Legal Officer and Supervisor of Legal Administration.</li></ul>
EOE Statement: 
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.</div>

Legal Workflow Specialist

Watstein Terepka LLP

Watstein Terepka LLP is seeking a highly credentialed Litigation Paralegal to join our growing firm in Los Angeles. This is a unique opportunity for an experienced professional looking to step into a rolethat combines sophisticated litigation support with meaningful involvement in office operations and firm growth.The ideal candidate will be a self-starter who wants to do more than traditional paralegal work&mdash;someone interested in expanding into a leadership-oriented role with the potential to help build, manage, and mentor as the firm continues to scale.This role will be approximately:&middot; 60% litigation paralegal work&middot; 40% office management and operational supportKey ResponsibilitiesLitigation<ul><li>Prepare and manage state and federal court filings (with a strong emphasis on federal courts)</li><li>Draft first versions of basic pleadings, motions, and correspondence</li><li>Prepare tables, exhibits, and supporting materials</li><li>Conduct factual research and limited legal research as needed</li></ul>Operations&middot; Assist partners with marketing and business development efforts, including pitch materials&middot; Interface with the firm&rsquo;s IT providers and other vendors&middot; Play a role in mentoring junior staff as the firm grows&middot; Contribute to building a scalable, high-functioning office environmentWT is a newly founded litigation boutique with an emphasis on class action defense and compliance. We have a record, client base, and accolades that rival the most sophisticated firms in the country. The firm was founded with a singular mission: to provide aggressive, tenacious, and creative representation that yields impeccable results. We emphasize creativity, collaboration, and working hard and smart. Those core values have produced an unparalleled track record. This success has attracted marquee clients, including several S&amp;P 500 companies and billion-dollar private companies. The firm and its attorneys are widely recognized leaders in the field, including receiving a Band One Chambers ranking. WT offers a hybrid work environment designed to maximize productivity and balance other obligations. Benefits include competitive compensation, bonus structure, health, vision, and dental insurance, mentoring from experienced practitioners, and a close-knit, collaborative office culture that values excellence and professionalism.Interested applicants should email a resume to joinus@wtlaw.comPay: $75,000.00 - $120,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90071

Litigation Paralegal / Operations Manager

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Legal Administrative Assistant

Case Manager

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Litigation Paralegal / Operations Manager