legal records clerk

City of Phoenix

<div><div><div><div>Job ID</div>
61343
</div><div><div>Job Category</div>
Audit, Legal &amp; Regulatory
</div></div><div><div><div>Full/Part Time</div>
Full-Time
</div><div><div>Regular/Temporary</div>
Regular</div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>ABOUT THIS POSITION</b></h2><div><br>
<div><div>
</div><p>The City of Phoenix strives to be an employer of choice, and with more than 14,000 employees working across 41 departments, the City of Phoenix offers opportunity for career growth and advancement. It is emerging in the new economy with strength in high technology, manufacturing, bioscience research and advanced business services.</p><p>
The Law Department consists of three divisions: the City Attorney's Office, the City Prosecutor's Office, and Management Services. The Prosecutor's Office prosecutes misdemeanor crimes that occur within the city of Phoenix. Some examples of these crimes are: DUI, domestic violence, indecent exposure, threats, and criminal damage. The Law Department is currently seeking candidates to fill vacancies in the Prosecutor's Office Victim Services Unit (VSU) and Legal Clerk Unit (LCU).</p><p><b>
Victim Services Unit</b></p><p>
This Unit performs both critical and/or legally mandated functions related to victims' rights such as sending victim notification letters, restitution request processing, ensuring victims have court escorts, and ensuring that emergency services are available and provided to victims. The schedule for this position is Monday through Friday, 8:00 am - 5:00 pm.</p><p><b>
Legal Clerk Unit</b></p><p>
This Unit collaborates with criminal staff attorneys to prepare and manage cases including document and evidence management, obtaining victim and witness availability for trial, clerical support such as motion filing and subpoenaing, ensuring cases are prepared for the prosecutor at trial. Some positions in this unit may be required to work an alternate schedule to include weekends.</p><p>
The job duties include providing customer service, problem solving, the ability to work cooperatively as part of team, and the ability to communicate effectively. Reviewing files, documents, and printed material for accuracy and completeness; providing information to staff, coworkers or the public via phone and/or email; proficient use of Microsoft Word, Excel, internet and operating a computer terminal. It also requires the ability to lift up to 50 pounds and stretch, bend and stoop.</p><p><b>
Essential duties may include but are not limited to:</b></p><ul><li>
Running daily reports through various programs.</li><li>
Updating/maintaining a high volume of cases in a Criminal Management System.</li><li>
Processing a high volume of outgoing mail.</li><li>
Converting, copying, scanning and attaching necessary material as PDF documents into databases.</li><li>
Answering multi-line phone system; screening and transferring calls, as needed.</li><li>
Processing incoming requests via mail, email, and in-person.</li><li>
Maintaining confidentiality with client files and case notes in compliance with professional standards and victims' rights.</li><li>
Provide back-up coverage to team members and other areas, as needed.</li><li>
Work in a cubicle environment with noise and frequent interruptions.</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>IDEAL CANDIDATE</b></h2>
<div>
<div></div><div><ul><li>Is detail oriented.</li><li>
Ability to interact professionally with members of the public, judges, attorneys, and other staff in the legal system.</li><li>
Ability to perform clerical tasks that involve legal terminology and processes.</li><li>
Possesses strong problem solving, organizational, and communication skills.</li><li>
Ability to operate a variety of standard office equipment including a computer, scanner, telephone, calculator, copy machine, and fax machine.</li><li>
Familiar with Rules of Court, Evidence, Discovery and Victims' Rights.</li><li>
Ability to communicate effectively.</li><li>
Ability to work cooperatively as part of team.</li><li>
Proficient use of Microsoft Word, Excel, internet and operating a computer terminal.</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>SALARY</b></h2><div><br>
<div><div>
</div><p>Pay Range: $20.51 to $33.41 per hour.</p><p>
Hiring Range: $20.51 to $27.49 per hour.</p><p><b>
Pay Range Explanation:</b></p><ul><li>
Pay range is the entire compensation range for the position classification.</li><li>
Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.</li></ul><p><b>
Internal Only: </b>Please understand that this is pay grade 341. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.</p><ul><li>
Promotions occur when the last two digits of the pay grade increase.</li><li>
Demotions occur when the last two digits of the pay grade decrease.</li><li>
Lateral transfers occur when there is no change to the last two digits of the pay grade.</li><li>
When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.</li></ul><p>
Your job classification can be found in eCHRIS &gt; Personal Details under your name, located in the top left section of the page.</p><p>
The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
BENEFITS</b></h2><div><br>
<div><div>
</div><p>A comprehensive benefits package is offered which includes:</p>
Traditional pension with employer and employee contributions,<ul><li> for more details: Pension Information</li><li>
401(a) and 457 plans with employer contributions</li><li>
Choice of generous medical HMO, PPO, or HSA/HDHP plans</li><li>
Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan</li><li>
Wellness incentive of up to $720 annually</li><li>
Dental, vision, and life insurance options</li><li>
Employer paid long-term disability</li><li>
Free Bus/light rail pass</li><li>
Tuition reimbursement program up to $6,500 per year</li><li>
Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days</li><li>
Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period</li><li>
Federal Student Loan Forgiveness offered through Savi</li></ul><p>
For more details, visit: Unit 003 Benefits</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
MINIMUM QUALIFICATIONS</b></h2>
<div>
<div></div><div><ul><li>Two years of clerical or public contact experience, including a minimum of one year in a courtroom or law office.</li><li>
Other combinations of experience and education that meet the minimum requirements may be substituted.</li><li>
All finalists for positions are subject to a criminal background check applicable to the department or position.</li>
For information regarding pre-screening and driving positions, <li>.</li><li>
The City job description can be found here.</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>PREFERRED QUALIFICATIONS</b></h2><div><br>
<div><div>
</div><p>The minimum qualifications listed above, plus:</p><ul><li>
Spanish language skills are desirable.</li><li>
Experience working in a legal setting utilizing a document and case management system.</li><li>
Experience with reading, interpreting, and applying Legal Rules, Regulations and Procedures.</li><li>
Front desk/customer service experience.</li><li>
Experience with using Microsoft Office applications.</li><li>
Moving objects weighing up to 50 pounds may be required.</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>RECRUITMENT DATES</b></h2><div><br>
<div><div>
</div><p>Recruitment closes April 21, 2026. All materials must be received by 11:59 p.m. on this date.</p><p>
This is a position-based recruitment and will not result in any ongoing eligibility list.<i> </i>This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
HOW TO APPLY</b></h2><div><br>
<div><div>
</div><p>Apply online by completing the required information and attaching,<b> as one document</b>, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
WE ARE HERE TO HELP</b></h2>
<div>
<div></div><div><ul><li>Job interviews may be held by video or audio conference.</li>
If you are in need of computer resources,<li> for free options.</li>
Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance.<li> for more information.</li><li>
Explore other Employment Opportunities with the City of Phoenix.</li><li>
Subscribe to receive e-mail notifications about new employment opportunities.</li><li>
If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>REFERENCE</b></h2><div><br>
<div><div>
</div><p>Court/Legal Clerk II, JC:00520, ID# 61343, 04/06/26, USM, PA, Benefits:003</p><p>
Building the Phoenix of tomorrow.</p><p>
#DoWorkThatMakesPhoenixWork</p><p>
City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.</p></div></div></div></div></div>

Court/Legal Clerk II - Victim Services (City Prosecutor's Office)

Superior Court of California, County of San Luis Obispo

JOB
<br>DEFINITIONUnder general supervision, attends sessions of the Superior Court, performs a variety of Courtroom, Judicial and/or program support duties related to Court hearings and Courtroom proceedings, and performs other related work as assigned. DISTINGUISHING CHARACTERISTICSThis position is distinguished from the Legal Process Clerk series in that the assigned duties emphasize the Courtroom and Judicial support. The primary focus of the assignment is to independently perform the more difficult and complex clerical and administrative Courtroom legal process work. May be responsible for mentoring and peer to peer training.
<br><br>
EXAMPLE OF DUTIES
<br>Provide specialized clerical support for various functions during Criminal Courtroom proceedingsReceive, examine, review, prepare, process and maintain a variety of Criminal legal documents in the CourtroomVerify, enter, track, and retrieve information from automated and manual record-keeping systems; i.e., recalling of warrants, entering and filing Superior Court Informations, protective orders, consolidation of cases, etcInitiate, update, maintain and process Court calendars and Odyssey case files for Courtroom proceedingsPrepare and process remands and referrals during Court sessionsPrepare correspondence related to legal filings, legal processes, Court procedures, Court calendars, as well as respond to any inquiries regarding specific casesExamine legal documents for correctness of form and format, sufficiency of information and conformance with legal procedures for criminal matters both in and out of the Courtroom settingComplete forms according to reporting regulationsProvide case notifications on all felonies and misdemeanor formal Probation cases to appropriate agencies, including Mental Health, Parole, Probation and California Department of Corrections and Rehabilitation
<br><br>
SUPPLEMENTAL INFORMATION
<br>EXPERIENCE/EDUCATIONOne year of experience as a Legal Process Clerk or California Traffic Safety Institute (CTSI) Clerk OROne year of responsible clerical experience which must have involved the filing, indexing, and processing of legal documents, forms or records used for CourtOTHER REQUIREMENTSA valid California driver’s license may be required. Incumbents are required to remain available to work in a Courtroom setting outside of normal business hours on an as needed basis.

Court Process Clerk

CADDO NATION

<div><p>The Court Administrator/Clerk of Court will be responsible for all aspects of court operations. The duties will involve the usual responsibilities of such positions&mdash;including handling all filings and management of official records, scheduling dockets, preparation of court minutes, and assisting with trials and hearings. The Clerk will oversee computer records and transcription systems. The Court Administrator will assist in the preparation and administration of the court budget, arrange for court security, handle public information, and provide administrative management of jurors and witnesses.
</p><p>The position is one of trust and involves the management of court funds. The Court Administrator/Court Clerk must be able to develop relationships of trust and respect with litigants, legal professionals, judges, and the public.
</p><p>Although a new court, the docket is expected to grow in the first year. The position may involve supervision of a deputy court clerk in the future.
</p><p></p><p><b>Salary range:</b> Based on qualifications and experience, between $39,520 and $58,240 ($19 to $28 an hour), with benefits
</p><p><b>Direct Report: </b>Chief Judge/Tribal Council
</p><p><b>Status:</b> All work onsite
</p><p></p><h3 class="jobSectionHeader"><b>Application Requirements
</b></h3><ul><li>Cover letter describing interest and qualifications
</li><li>Resume
</li><li>Proposed salary or compensation structure (negotiable/competitive)
</li><li>Professional references
</li><li>Examples of completed projects, strategic plans, or relevant portfolios (optional but encouraged)
</li></ul><h3 class="jobSectionHeader"><b>Submission Instructions
</b></h3><p>Proposals may be submitted via email or mail. Electronic submission is preferred.
</p><p>Submit to:
</p><p>Melanie Quiver, Human Resources Director
</p><p>Caddo Nation of Oklahoma
</p><p>117 Memorial Lane
</p><p>P.O. Box 487
</p><p>Binger, Oklahoma 73005
</p><p>mquiver@mycaddonation.com
</p><p>(405) 345-9860 or cell (405) 779-9122</p><h3 class="jobSectionHeader"><b>
Additional Information
</b></h3><p>A Native American preference will be applied to this position.
</p><p>The position will be based in Caddo County, Oklahoma
</p><p>Routine travel may be required
</p><p>This RFP does not constitute a contract; the Nation reserves the right to reject any and all proposals
</p><p></p><p>Bachelor&rsquo;s Degree from an accredited college or university in Business Administration, Public Administration, Criminal Justice, or a closely related field is preferred; or, significant experience in a closely related field for no less than four years is acceptable in lieu of the preferred educational requirements. Minimum of four (4) years professional experience in the legal or judicial system is also preferred. Experience with court management computer systems, budgeting, and strategic growth also preferred.</p></div>

Court Administrator/Clerk of Court

North Dakota Court System

<div><div><div><h2 class="jobSectionHeader"><b>General Summary or Purpose</b></h2></div>
<p></p><div><div>We understand that compensation isn&rsquo;t a one-time discussion.</div><div></div><p><b><i><br>
Candidates selected for an interview will be required to take typing and grammar tests.</i></b></p><b>
If you would enjoy reviewing documents to determine conformity to court procedures and rules and are obsessed with details and accuracy, this opportunity may be right for you.</b><p><b><br>
The Ideal Candidate:</b></p><ul><li>
Thrives in a highly structured, deadline-oriented, and fast-paced environment.</li><li>
Enjoys applying many procedures and rules.</li><li>
Pays strong attention to detail ensuring accuracy of work.</li><li>
Gives excellent customer service.</li><li>
Easily adapts to changes.</li><li>
Shows initiative and dependability.</li></ul><p><b>
The Ideal Candidate Minimum Qualifications:</b></p><ul><li><p>
Requires a high school diploma and two years of related experience. Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement.</p></li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Major Responsibilities &amp; Essential Functions</b></h2></div>
<div><p><b>Title of Immediate Supervisor: </b>Clerk of Court I, II, III or IV or Deputy Clerk of District Court Supervisor<br>
<b>Accountable For (Job Titles): </b><b>None</b><br>
<b>FLSA Status: </b>Non-Exempt<br>
<br>
The Deputy Clerk of District Court is responsible for performing and assisting other court personnel in duties associated with case management activities of criminal, civil, traffic, or other cases before the district court from initial filing to final disposition, and for assisting other court personnel in completing these duties. If assigned, makes a verbatim record of district and juvenile court proceedings using audio recording equipment, creates and maintains annotations/tags, notes appearances and essential events during the proceedings. Performs courtroom duties.</p><br>
<ul><li>
Performs court operations involved in the scheduling, handling, and preparing of court calendars in accordance with the directives of the Clerk of Court.</li><li>
Receives and reviews incoming documents to determine conformity to court procedures, laws, and rules. Routes documents to proper offices and persons.</li><li>
Ensures that cases are assigned to judicial officers in accordance with the district's caseflow plan. Provides proper notice to parties of case numbers and judge assignments.</li><li>
Records incoming documents, case proceedings, and dispositions into the court's case management system. Processes court orders, notices, and reports in accordance with business practices and established procedures.</li><li>
Receives and records all fees, fines, bonds, restitution, or other receipts submitted to the Clerk of Courts Office. Generates checks, balances tills, prepares deposits, and assists with month-end financial activities.</li><li>
Receives, answers, and routes telephone calls to appropriate parties. Provides assistance to the public in their requests for information that does not involve legal advice, confidentiality, or right-to-know laws.</li><li>
Implements court procedures and rules and clerks hearings, as directed by the Clerk of Court. Organizes cases daily to ensure each judge attending court, and coordinates the court session with the judge, court security, attorneys, and parties to ensure it is managed and completed efficiently and effectively. Relates court documents to hearings and relates events to each other.</li><li>
Searches criminal, civil, traffic, and judgment records.</li><li>
Participates in the management of the District Court jury program.</li><li>
Ensures quality of court records by reviewing files and monitoring various reports so that the court's records are maintained accurately and timely.</li><li>
Prepares courtroom duties:<ul><li>
Performs sound check for all microphones in the courtroom, and performs test recording prior to court.</li><li>
Manages the software for hearings as co-host, admitting participants, renaming participants, muting participants, requesting participants to un-mute, and creating and monitoring break-out rooms during hearings.</li><li>
Ensures interpreters and participants are present and connected for hearings as needed.</li><li>
Troubleshoots and resolves any issues with courtroom technology.</li><li>
Performs clerk duties, administers oaths, marks documents, maintains logs and other forms, and transfers storage devices, files, and records to the clerk of district court for reference.</li><li>
Accurately records court and jury trial proceedings. Takes court notes during hearings to identify appearances and to note significant events during the hearing and to locate and present prior testimony.</li><li>
Requires travel to other counties within and outside of the district for court proceedings assigned to the judicial officer.</li></ul></li><li>
Performs other duties of a comparable level or type.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications &amp; Certification or Licensing Requirements</b></h2></div>
<div><p>Requires a high school diploma and two years of related experience. Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement.<br>
<br>
Valid driver&rsquo;s license or evidence of equivalent mobility.<br>
<br>
If assigned recording duties, then requires the DAR (Digital Audio Recording) certification or the AAERT (American Association of Electronic Reporters and Transcribers) CER (certified electronic court reporter) certification or ability to obtain within six months of assignment. A comparable certification by another state court or federal court may be substituted for the AAERT certification.</p></div>
<div><h2 class="jobSectionHeader"><b>Knowledge, Skill, &amp; Physical Requirements</b></h2></div>
<p></p><div><p><b>Knowledge Requirements:</b></p><ul><li>
Knowledge of general office procedures.</li><li>
Knowledge of grammar.</li><li>
Knowledge and understanding of legal terminology, court documents, court routines, and operations.</li><li>
Knowledge of office etiquette.</li><li>
Knowledge of general laws, rules, policies, and procedures pertaining to the court.</li></ul><p><b><br>
Skill Requirements:</b></p><ul><li>
Effective, courteous, and professional Interpersonal and customer service skills adaptable to a diverse range of individuals.</li><li>
Skilled in district court operations and routines of case processing and scheduling.</li><li>
Skilled in preparing and processing of legal documents, orders, judgments, or reports.</li><li>
Skilled in reading, understanding, and applying statutes and legal procedures/terminology.</li><li>
Written communication skills to prepare reports, memos, and letters.</li><li>
Strong attention to detail ensuring accuracy of work.</li><li>
Ability to efficiently organize and prioritize work to process court documents in a timely manner.</li><li>
Proficiently uses required software programs.</li><li>
Ability to work in a highly structured and fast-paced environment.</li><li>
Ability to quickly and positively adapt to frequent changes.</li><li>
Ability to show initiative.</li><li>
Must be dependable.</li><li>
Skilled in the operation and use of office equipment.</li></ul><p><b><br>
Physical Requirements:</b></p><ul><li>
The essential functions of the job typically require: grasping, sitting, stooping, kneeling, standing, walking, talking, hearing, seeing, feeling, reaching, and fingering requirements or other reasonable methods that accommodate an individual in completing the essential functions of the job.</li><li>
Work is performed in a comfortable office work environment.</li><li>
Employee is subject to some travel in the performance of the job. Employee has control over scheduling and travel arrangements and can adjust schedules due to adverse weather or travel conditions.</li><li>
Physical requirements can typically be characterized as <b>Light:</b> Work involves exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. frequently, and/or a negligible amount of force constantly to move objects.</li></ul></div></div></div><p></p>
<br><p></p><div><div><div><div><p>The North Dakota Court System offers an excellent benefits package including employer paid family health insurance premiums, retirement contributions and generous vacation and sick leave accruals</p></div></div></div></div><p></p>

Administrative Clerk/Deputy Clerk of District Court-Williston

Travis County

<div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2></div>
<p></p><div><p>Under moderate supervision, performs a variety of legal clerical duties in response to actions of the courts. Uses independent judgment interpreting and applying procedures and precedents to specific felony cases. Coordinates and carries out duties involved in assigned causes of action. Performs detailed and complex legal procedures associated with the receipt, review, and filing of court documents. Reviews and analyzes legal documents, indexes documents by applying appropriate category codes and scans documents into electronic imaging systems. Prepares and issues a variety of legal documents. Assesses fees and performs cashier duties. Assists the public and acts as a liaison between the department, courts, other agencies and the public. May function as a Court Clerk II alternate in supporting the court.</p><p><b>
DISTINGUISHING CHARACTERISTICS:</b></p><p>
This is the second in a series of four court clerical-related job classifications within the Administrative Support job family. Incumbents perform duties of moderate complexity. This classification is distinguished from Court Clerk Assistant in that incumbents routinely review the work performed by the Court Clerk Assistant, perform fewer general clerical duties and require greater independent judgment. This classification is distinguished from Court Clerk II in that incumbents do not regularly perform the majority of their work in a court setting and do not function as lead workers or have regular supervisory duties.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Duties and Responsibilities</b></h2></div>
<p></p><div><ul><li>Assists and answers questions from the public received in person, by phone or by email regarding the status, disposition, pending actions or other aspects of court cases. Directs customers to the appropriate court clerk. Processes incoming faxes and faxes document confirmation returns. Processes electronically filed documents. Sorts, logs and distributes incoming mail and legal documents. May date-stamp incoming documents. Performs filing duties. Makes copies when appropriate. May provide notary services to public.</li><li>
Serves as liaison or primary point of contact with defendants, plaintiffs, families, judges, court personnel, Constable's Officers, attorneys, County and District Attorney's Office, law enforcement agencies, interested parties, and the general public regarding status, disposition, pending actions of individual cases and parties' actions. Assists public and departments on office policy and procedures. Responds to legal and administrative inquiries. Takes initial steps to resolve citizen complaints and ensures department policies and procedures are met. Provides technical advice and assistance regarding legal documents of all types.</li><li>
May assess fees and fines, receive payments, and perform as cashier for the office on a daily basis. Accepts monies in the form of cash, money orders and cashier checks and issues signed receipts. Conducts cash transactions as payments for warrants including entering credit card transactions and mail payments. Prepares bank deposits. Makes daily and monthly reports to reconcile receipts.</li><li>
Uses scanning software to input case information. Captures images and performs quality assurance. Scans incoming legal documents. Performs quality verification procedures on scanned documents prepared by co-workers. Assesses scanned electronic images for legibility, blank documents and missing records.</li><li>
Works closely with division managers on special projects. Conducts research inquiries in multiple databases. Updates legal files with pertinent information. May coordinate for off-site storage of records. Performs statistical analysis and produces activity reports.</li><li>
Performs other job-related duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Requirements</b></h2></div>
<div><p><b>Education and Experience:</b><br>
Associate's degree in Criminal Justice, Public Administration, Business Administration or a directly related field AND two (2) years of responsible clerical experience, including familiarity with legal procedures, terminology, the court system, and customer service;<br>
<br>
OR,<br>
<br>
Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.<br>
<br>
<b>Licenses, Registrations, Certifications, or Special Requirements:</b><br>
None required.<br>
<br>
<b>Knowledge, Skills, and Abilities:</b><br>
<br>
<b>Knowledge of:</b></p><ul>
<li>Criminal justice system policies and procedures.
</li><li>Legal terminology, principles, procedures, documents and forms.
</li><li>Office procedures and protocol.
</li><li>Scanning equipment and document control.
</li><li>County Court at Law Systems.
</li><li>Litigation procedures.
</li><li>Appeal process from lower courts.
</li><li>Warrant process.
</li><li>Criminal justice procedures to handle bond forfeiture cases.
</li><li>Business letter writing, grammar and punctuation, and report preparation.
</li><li>May be required to develop knowledge of and adhere to federal and state laws requiring the confidential handling of certain health information.</li></ul><b>
Skill in:</b><ul>
<li>Analyzing legal documents.
</li><li>Coordinating the review and processing of legal documents.
</li><li>Calculating and collecting money.
</li><li>Operating two-way radios and other communications devices.
</li><li>Operating a variety of modern office equipment, including a computer.
</li><li>Both verbal and written communication.</li></ul><b>
Ability to:</b><ul>
<li>Interpret and process legal data.
</li><li>Operate complex databases.
</li><li>Work under minimal direction.
</li><li>Make independent decisions based on the requirement of statutes, policies and procedures.
</li><li>Handle high volumes of detail-oriented work and to delegate.
</li><li>Handle multiple tasks simultaneously.
</li><li>Effectively deal with dissatisfied customers.
</li><li>Establish and maintain effective working relationships with County employees and officials, judges, attorneys, representatives of outside agencies, and the general public.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Work Environment &amp; Other Information</b></h2></div>
<div><p>Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions. Extended periods of time at the computer entering data. Subject to heavy workloads, time schedules, deadlines and office interpersonal management duties, and walking to courtroom and outside walking.<br>
<br>
Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.</p><p><br>
Work Hours: 8 am - 5 pm, Monday-Friday.</p><p>
Location: 501 W. 11th Street, Austin, Texas 78701</p><p>
Department: District Clerk</p><p>
Criminal, Driving, Education, and Employment Background Checks Required.</p><p>
For updates or questions on this position, contact: laura.jimenez@traviscountytx.gov</p><b><br>
This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.</b></div></div></div><p></p>

Court Clerk I

Hennessy & Roach, P.C.

<div><b>Company Description</b><p><br>
Hennessy &amp; Roach, P.C. is a law firm defending employers in Workers&rsquo; Compensation and defendants in General Liability matters. H&amp;R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Overland Park, KS; Milwaukee, Wisconsin; Indianapolis, Indiana; Brentwood, Tennessee; and Omaha, Nebraska. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Tennessee, and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.</p><b><br>
Job Description</b><p><br>
Successful law firm seeks a full time Status Call Law Clerk for our downtown Chicago headquarters. Candidates must be detail oriented. This position requires a highly motivated, organized professional capable of functioning in a fast-paced, challenging legal environment. Please forward a resume and salary requirements for consideration.</p><p>
Monday-Friday: 9:00 a.m. - 5:00 p.m.</p><p>
This Status Call Law Clerk position is responsible for virtually attending all status calls in Chicago and updating Perfect Law and attorneys on results from the status call meetings. This position entails following a filing system and organizing records, such as letters, legal documents, case files, correspondence, invoices, and memoranda according to that system. The Status Call Clerk locates and retrieves requested files, as well as prepares legal document indices, file folders and labels. They may be responsible for keeping files up to date. In addition to filing, clerks may perform other clerical duties, such as handling mail, faxing, using a copy machine, maintaining a calendar, managing office equipment and ordering supplies. In addition to clerical duties, clerks may also make deliveries and pickups within the downtown Chicagoland area. A potential candidate should be able to lift 50 lbs.</p><p>
Essential Job Functions:</p><ul><li>
Ownership of Chicago status call process, updating information in Perfect Law, and notifying attorneys.</li><li>
Review mail and other related documents pertaining to worker&rsquo;s compensation cases.</li><li>
Assist attorney with filing of Circuit Court and Appellate briefs and motions. Ensure documents are professionally delivered to the appropriate venue.</li><li>
Maintain daily calendar and computer files. Ensure tasks are completed timely and properly documented.</li><li>
Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software.</li><li>
Making sure the filing is done and up to date.</li><li>
Docketing.</li><li>
Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.</li><li>
Maintaining records attendant to court proceedings.</li><li>
Other related duties as assigned.</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
High school diploma or GED (or equivalent) required; associate or bachelor's degree preferred.</li><li>
0-2 years of experience supporting a legal office or working in the legal industry.</li><li>
Working knowledge of court rules and procedures.</li><li>
Microsoft Word and Outlook experience required; Excel experience preferred.</li><li>
Outstanding organizational, interpersonal, and administrative skills.</li><li>
Excellent attention to detail with the ability to multi-task.</li><li>
Excellent communication and proofreading skills.</li><li>
Must be self-motivated and able to meet deadlines under pressure.</li><li>
Must be able to work as part of a team and independently.</li><li>
Organization, Planning, Attention to Detail, and Dependability.</li><li>
Firm and Client Confidentiality required.</li></ul><br>
<b>
Additional Information</b><p><br>
Benefits include: Medical, Dental, Vision, Critical Illness, Accident, Group Term life, Voluntary term life, STD, LTD, 401(k)/Roth retirement plan with company match and paid time off.</p><p>
All your information will be kept confidential according to EEO guidelines.</p></div>

Clerk (Status Call)

NORTHWEST TRAFFIC CONTROL

<p><b>Payroll Manager Duties</b><br/>Assist Payroll Clerk by providing relevant employee information (e.g. leaves of absence, sick day usage, time and documentation from Google Drive, etc)</p><ul><li>Be available to assist Payroll Clerk with questions regarding payroll issues</li><li>Oversee payroll processing when necessary</li></ul><p><i><b>Human Resources Management Duties</b></i></p><ul><li>Develop hiring strategies that align with business goals</li><li>Implement and define hiring and recruitment processes</li><li>Handle employee relations, including grievances, demands, and conflicts</li><li>Oversee recruitment and candidate selection</li><li>Perform candidate screenings, such as background checks</li><li>Create, update, and manage employee policies</li><li>Revise employee handbooks</li><li>Prepare formal job descriptions</li><li>Research, review, and revise compensation packages</li><li>Coach and train employees</li><li>Communicate with employees about policies, programs, and benefits</li><li>Ensure all policies and processes are compliant with federal, state, and local law</li><li>Collect, organize and maintain employee records (including: paid sick leave, child support orders, garnishment orders, attendance, EEO data, etc.) according to policy and legal requirements</li><li>Retain personnel records and associated data through filing locally and/or digitally</li><li>Discipline employees when required, documenting all actions</li><li>Manage employee terminations, including notifications</li><li>Update internal databases (e.g. record sick leave, paid sick leave, etc)</li><li>Prepare HR documents, like employment contracts and new hire guides</li><li>Liaise with SIF and ensure legal compliance</li><li>Answer employees queries about HR related issues</li><li>Participate in HR projects (e.g. job fair events)</li><li>Initiate, organize and manage yearly Hiring Event/Spring Meeting</li><li>Answer all Verification of Employment (VOE) inquiries</li><li>Answer all inquiries from state unemployment agencies</li><li>Drug testing of employees and subsequent handling of documentation and &ldquo;Final Chance Agreements&rdquo;</li><li>Communicates with TERO regarding employment of workers</li><li>Note employee changes/updates in QuickBooks and update employee information as needed</li><li>Provide documentation to contractors regarding employees Flagger/TCS/TCT/TCM cards and ID&rsquo;s, skills letters, etc</li><li>Office Manager Duties</li><li>Process employee expense reimbursements</li><li>Maintain EEO records per federal and state guidelines</li><li>Keep driver&rsquo;s list up-to-date with Insurance company</li><li>Maintain Company Website and Google Forms</li><li>Other projects as directed by Upper Management</li></ul><p>Pay: $24.00 - $26.00 per hour</p><p>Expected hours: 40.0 per week</p><p>Work Location: In person</p>

Office Manager

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