legal records clerk

Johnson, Fantl & Kennifer, LLP

We are looking for an organized File Clerk to do file management and maintenance. You will organize paperwork according to an efficient filing system and digitalize all important documents. You will be expected to protect and update files as well as make them easily accessible to your colleagues. A file clerk must be organized and possess a serious understanding of confidentiality and data protection. The ideal candidate will be skilled in computers and detail-oriented. The goal is to preserve the company&rsquo;s records and manage paperwork effectively.Responsibilities<ul><li>Check incoming paperwork (correspondence, invoices etc.) and make copies before distributing</li><li>Sort all papers alphabetically and according to content, dates, significance etc.</li><li>Create or update records with new files and information</li><li>Store all paperwork in designated places securing the important documents</li><li>Enter paperwork into an electronic system either by data entry or by using optical scanners</li><li>Deal with all requests to access files and keep logs of borrowed papers</li><li>Develop an efficient filing system to make updating and retrieving files easier</li><li>Follow policies and confidentiality dictations to safeguard data and information</li><li>Monitor inventory of files, paper clips etc. and report shortages</li></ul>Skills<ul><li>Proven experience as file clerk</li><li>Knowledge of filing systems</li><li>Very good knowledge of MS Office and office equipment such as photocopier, scanner etc.</li><li>Good command of English both oral and written</li><li>Dependable with a respect to confidentiality and policies</li><li>Excellent organizational skills</li><li>Great attention to detail</li><li>High school degree or equivalent</li></ul>Job Type: Full-timePay: $19.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal File Clerk

Royal Oak, MI

<div><div><div><h2 class="jobSectionHeader">Job Description</h2></div>
<div>A Police Records Clerk I performs a variety of office, clerical, record keeping and public contact assignments of varying difficulty within the Records Bureau of the Police Department. These include some tasks specific to the Police Department such as processing gun registrations and concealed weapons permits, and operating Clemis/Lein terminals. General direction is received from the Division Head or other designated supervisor. Police Records Clerks I may also receive supervision and coordination of work assignments from the Police Records Clerk III.</div>
<div><h2 class="jobSectionHeader">Essential Job Functions</h2></div>
<div>A Police Records Clerk I may be called upon to do any or all of the following. (These examples do not include all of the duties which the employee may be expected to perform.) 
<ul><li>
Operate Clemis/Lein terminals, personal computers, FAX machines, copiers and other office equipment.</li><li>
Sort, distribute and/or file activity logs, dispatches, progress reports, impound papers, mug photos, arrest cards, mail, memos and other police records and reports.</li><li>
Type and proofread records, forms, reports, correspondence, requisitions, etc.</li><li>
Research and/or copy files in response to requests from officers, attorneys, prosecutors, probation and parole personnel, other police departments, governmental agencies and the public.</li><li>
Input police incidents, accident reports and other data onto the computer system; query computer files; prepare crime statistics.</li><li>
Scan fire calls and correct coding errors; proofread dispatch cards; check for errors and omissions on arrest cards and photos.</li><li>
Inform public of procedures for gun permits, CCW licenses and handgun registration, and process applications for same.</li><li>
Register handguns by verifying manufacturer, model and serial numbers; entering a computer search; interpreting printouts; and completing registration in the gun program on the Personal Computer; process and notarize gun purchase permits and collect fees.</li><li>
Process fingerprint requests by checking ID, running Clemis/Lein computer checks for warrants and collecting fees.</li><li>
Perform law enforcement agency and military record checks; perform background checks for businesses and for vendors for Dream Cruise and other special events.</li><li>
Assist with Police auto and city property auctions by typing forms, registering bidders and collecting monies.</li><li>
Receive and tabulate cash receipts for counter and impound fees.</li><li>
Inventory and order supplies.</li><li>
Perform related duties as assigned.</li></ul></div>
<div><h2 class="jobSectionHeader">KSA</h2></div>
<div>A Police Records Clerk I, upon application, shall have the following experience and training: 
Level I: Graduation from high school or equivalent including or supplemented by course work, training or experience, which results in the above stated knowledge, abilities and skills. 
Level II: Employees are eligible for promotion to Police Records Clerk II after a minimum of 30 months of experience as a Police Records Clerk I. 
Level III: Employees with at last 12 months of experience as a II may compete for III level vacancies by taking a written examination with qualifying skills test. 
 
Qualifications for Employment: 
<ul><li>
Knowledge of modern office practices and procedures.</li><li>
Knowledge of, or an aptitude for learning a variety of computer applications, including word-processing, spreadsheets and data base software, and LEIN/Clemis procedures.</li><li>
Working knowledge of business English, spelling and arithmetic.</li><li>
Ability to deal tactfully and courteously with the public and to work harmoniously with other employees.</li><li>
Ability to communicate effectively both orally and in writing.</li><li>
Ability to maintain records and prepare reports and to file materials alphabetically and numerically with speed and accuracy.</li><li>
Ability to learn assigned tasks readily, adhere to prescribed routines, and to follow oral and written directions.</li><li>
Ability to handle stress, stand or sit for long periods, and understand and respond to in person and phone inquires.</li><li>
Skill in the operation of Personal Computers, terminals, word processors, typewriters, FAX machines, copiers, and other standard office equipment.</li></ul></div>
<div><h2 class="jobSectionHeader">Application Special Instructions</h2></div>
<div>Required Application Materials to submit with this application (provide as attachments):<ul><li>
Resume</li></ul></div></div></div>

Police Records Clerk I

Levin & Perconti

Medical Records Clerk (Law Firm) Levin &amp; Perconti, LLCLooking for work with a friendly team? Our personal injury law firm is hiring a Medical Records Clerk to help us manage and request client medical records. If you&rsquo;ve worked in a medical office, hospital, or records department &mdash; this is a great fit.Schedule<ul><li>Monday - Friday: 9:00 AM &ndash; 5:00 PM (some flexibility on start/end times)</li></ul>What You&rsquo;ll Do<ul><li>Request medical records and bills from hospitals, physician groups, radiology centers, ambulance services, and emergency providers using online portals.</li><li>Review records to ensure everything is complete (ER, radiology, ambulance, ER physicians, etc.).</li><li>Keep records organized and secure, following HIPAA/privacy requirements.</li><li>Track requests and follow up with providers to keep cases moving.</li><li>Work closely with our attorneys and staff to support client cases.</li></ul>What We&rsquo;re Looking For<ul><li>Experience in a medical office, hospital, law firm, or records role is preferred.</li><li>Comfort with Electronic Health Record (EHR) systems and provider portals is a plus.</li><li>Basic understanding of medical terminology.</li><li>Organized, detail-focused, and reliable.</li><li>Able to handle confidential information responsibly.</li><li>Good communication skills and a team-player attitude.</li></ul>Compensation &amp; Benefits<ul><li>Pay (based on experience)</li><li>BCBS Health Plan</li><li>Life insurance</li><li>401k</li><li>Gym on site</li></ul>Job Types: Full-timePay: $42,000.00 - $45,000.00 per yearWork Location: In personPay: $42,000.00 - $45,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: In person

Medical Records Clerk (Law firm)

State of Arizona

<div><div>ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION &amp; REENTRY
Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. 
 
The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.
</div>CORRECTIONAL RECORDS CLERK II
Job Location:
<div>Address:
Arizona State Prison Complex (ASPC) &ndash; Phoenix 
2500 East Van Buren Street 
Phoenix, AZ 85008
 
https://corrections.az.gov/
</div>Posting Details:
<div>Salary: $33,600.00 
Grade: 12 
Closing Date: January 14th 2026
</div>Job Summary:
<div>Are you an organized individual with clerical office experience? 
The Arizona Department of Corrections, Rehabilitation &amp; Reentry (ADCRR) is seeking ambitious qualified individuals to perform complex clerical work regarding inmate records. This position performs complex clerical work, copies, files and collates offender documents and information.
 
As a Correctional Records Clerk II, you will be responsible for telephone inquiries from staff, attorneys, and other agencies as well as pulling files for review by wardens and deputy wardens.
 
This is your opportunity, Apply now!
</div>
Job Duties:
<div><ul><li>Audits all institutional files for all new arrivals and maintains two-year annual audits for proper internal self-audit requirements
</li><li>Generates Notifications of Release for upcoming releases
</li><li>Facilitates institutional review of all court sentencing documentation for newly arriving inmates, along with the reviewing and/or tracking of requested court documentation by returning inmates after court hearings or trials
</li><li>Completes all court document entries for the institution</li><li>Forwards all appropriate documentation for review to the Time Computation Unit at Central Office
</li><li>Processes violator paperwork, prepares files, and tracks violator warrants
</li><li>Confers with supervisors, attends staff meetings, and provides coverage for other staff when needed
</li></ul>-Tracks document requests for necessary completion of inmate institutional files - Attends yearly training and trains Correctional Records Clerk I 
<ul><li>Pulls files for review by authorized staff and assists with the duties of the Correctional Records Clerk I
</li><li>Drives on State business
</li><li>Performs other duties appropriate to the assignment</li></ul>
</div>
Knowledge, Skills &amp; Abilities (KSAs):
<div><div>Knowledge of:
 
 
<ul><li>Office practices and procedures
</li></ul>- Laws, rules, policies, and procedures governing inmate files and documents - Automated data/manual storage and retrieval techniques and equipment
 
<ul><li>Numerical and digital filing systems
</li></ul>- Operation of office equipment including copiers, fax machines, and telephones - Basic mathematics
 
<ul><li>Business English, including grammar, spelling, and punctuation
</li><li>Computer usage and various software programs (Microsoft Office and Google Suites)
</li></ul> 
Skill in:
 
 
<ul><li>Written and verbal communication
</li><li>Establishing and maintaining interpersonal relationships
</li><li>Researching, collecting, and formatting information
</li><li>Performing office clerical practices and techniques
</li><li>Sorting, filing, retrieving, and replacing files/records
</li><li>Utilizing a computerized database to perform data entry
</li></ul> 
Ability to:
 
 
<ul><li>Access the Arizona Correctional Information Systems (ACIS)
</li><li>Work with minimal supervision
</li><li>Interpret and apply ADCRR department policies and privacy guidelines governing the provision of inmate information to others
</li><li>Lead and train in work assignment
</li><li>Follow verbal and written guidelines
</li><li>Work in a prison environment</li></ul></div>
</div>
Selective Preference(s):
<div><ul><li>High School Diploma or General Education Development (GED)
</li><li>Customer service experience</li></ul>
</div>
Pre-Employment Requirements:
<div>Employment is contingent on the selected applicant passing a background investigation and a drug test. 
 
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver&rsquo;s license, complete all required training, and successfully pass all necessary driver&rsquo;s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver&rsquo;s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11). 
 
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
</div>
Benefits:
<div><div>We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
 
<ul><li>Vacation and sick days with 10 paid holidays per year</li><li>Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).</li><li>Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options</li><li>Exceptional retirement program</li><li>Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program</li><li>An incentivized commuter club and public transportation subsidy program</li></ul></div> 

</div>
Retirement:
<div>Positions in this classification participate in the Arizona State Retirement System (ASRS).
 
 
Enrollment eligibility will become effective after 27 weeks of employment. 
 
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
</div>
Contact Us:
<div>The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.</div></div>

CORRECTIONAL RECORDS CLERK II

The Dunning Law Firm APC

Overview We are seeking a detail-oriented and organized File Clerk to join our team. The ideal candidate will play a crucial role in maintaining our filing systems, ensuring that all documents are accurately scanned, filed, and easily accessible. This position requires strong organizational skills and the ability to manage multiple tasks efficiently in a fast-paced environment. This is a temporary, part-time position, estimating at 15-25 hours a week for approximately one to two months. This position has a flexible schedule for someone who is in school, working at other positions, or wanting to gain a little experience in a law office.Responsibilities<ul><li>Organize and maintain physical and electronic filing systems for easy retrieval of documents.</li><li>Perform data entry tasks with a high level of accuracy using various computer software, including Abacus.</li><li>Collaborate with other departments to ensure proper documentation flow and compliance with organizational policies.</li><li>Maintain confidentiality of sensitive information while adhering to company protocols.</li></ul>Experience<ul><li>Proven experience in an administrative or office management role is preferred.</li><li>Strong computer literacy skills.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively.</li><li>Attention to detail.</li><li>Previous experience in a filing or clerical position is a plus but not required.</li></ul>Join our team as a File Clerk and contribute to the efficient operation of our organization while developing your skills in a supportive environment!Job Type: Full-timePay: $17.75 - $18.50 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Part-Time Legal File Clerk (temporary)

Canyon County

Job Summary
 This position performs complex clerical, secretarial, administrative, and office support duties following established guidelines and procedures to expedite and maintain the caseload and special processes and procedures of the District and/or Magistrate Court as assigned. The work is performed under the general supervision of the Director of Court Operations and direct supervision of the Court Operations Manager and Area Supervisor. Certain levels in the series may assist in training and may provide direction to other court clerks, the principal duties of this position are performed in a general office and courtroom environment.
 
Key Responsibilities: 
<ul>
<li>Clerk I</li>
</ul>
o Training and entry-level position. Receives and examines legal documents for accuracy, completeness, and conformity to requirements; returns unacceptable documents, affixes seals and stamps to endorse, certify, and file documents.
 o Prepares and maintains documents and exhibits, files legal documents and related case materials; retrieves and delivers files and documents to court or appropriate parties, maintains court records and files.
 o Prepares documents in conformance with court orders, issues legal documents such as warrants, writs, subpoenas, abstracts, and other official documents on behalf of the court in accordance with policies and procedures recall warrants, exonerates bail, prepares judgments and dismisses or seals cases in accordance with established code and court procedures.
 o Advises attorneys, agencies, and the public on the status of cases in a professional and courteous manner, provides procedural information, answers inquiries, and explains filing processes, explains and accepts fees and fines, maintains and updates financial records.
 
<ul>
<li>Clerk II</li>
</ul>
o Journey level position performs all duties required for the Clerk I position as well as maintains court records and files, such as records of court-appointed counsel and experts, receipts, marks, and takes custody of evidence.
 o Attends Court sessions, takes minutes of actions and proceedings, requests clarification of instructions and orders of action to properly note the official court record; impanels and polls jurors, records challenges, administers oath or affirmations to witnesses and jurors, and records jury service and compensation due to jurors.
 o Prepares a variety of documents related to court operations and coordinates the flow of documents necessary for court assignments; arranges for interpreters, pro-term judges, and assigned judges.
 o Performs difficult and complex duties related to reviewing legal documents and examining them for accuracy, completeness, and conformity to requirements; may provide procedural assistance to self-represented litigants at the Legal Assistance Center.
 
<ul>
<li>Clerk III</li>
</ul>
o Advanced journey level position performs all duties required for the Clerk II position; may perform special projects; may be assigned to train and mentor other court clerks in various court procedures.
 
<ul>
<li>Clerk IV</li>
</ul>
o Highest advanced journey level “lead worker” position performs all duties required for the Clerk III position and performs the duties of the Area Supervisor in his/her absence.
 
<ul>
<li>Other Duties</li>
</ul>
o Performs all work duties and activities following County policies, procedures, and safety practices.
 o All other duties as assigned.
 Qualifications
 Skills and Abilities
 <ul>
<li>Perform basic cash handling, bookkeeping, and accounting functions.</li>
<li>Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner.</li>
<li>Work well under pressure and maintain a calm and professional demeanor, under stressful or adversarial conditions.</li>
<li>Court and judicial system operations, processes, procedures, protocols, terminology and policies</li>
<li>Work cooperatively and constructively with fellow workers and members of the public to provide public service of the highest quality and quantity.</li>
<li>Prepare court and legal documents, following a prescribed format to ensure accuracy and compliance with legal requirements and standards.</li>
</ul>
Special Qualifications
 <ul>
<li>Must be bondable.</li>
<li>Must successfully complete a background investigation.</li>
</ul>
Education and Experience
 <ul>
<li>High school diploma or GED equivalency required.</li>
<li>At least one (1) years’ experience in customer service for Clerk I, two (2) years’ experience as a Court Clerk for Clerk II, three (3) years’ experience as a Court Clerk II for Clerk III, five (5) years’ experience as a Court Clerk for Clerk IV preferred or</li>
<li>Any equivalent combination of experience and training which provides the knowledge and alibies necessary to perform the work.</li>
</ul>
Essential Physical Abilities
 <ul>
<li>Clear speech with or without an accommodation, to effectively convey detailed or important instructions or ideas accurately, loudly and/or quickly</li>
<li>Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information</li>
<li>Visual acuity, with or without an accommodation, to read instructions, review and organize documents</li>
<li>Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks</li>
<li>Ability to lift 25 lbs.</li>
</ul>
Disclaimer: 
To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of individuals on the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.
 
Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability, or genetics.

In-Court Clerk II

Relin, Goldstein & Crane LLP

Job Overview Downtown Rochester law firm invites applicants looking for a long-lasting career in a stable and rewarding office setting to apply. Excellent entry level opportunity in the legal field for a motivated individual with a strong work ethic, organizational skills, the drive to succeed and willingness to learn. Ideal candidate is seeking a culture that values loyalty and long-term relationships, and is interested in working with an established team of experienced accounting clerks, legal assistants, paralegals, supervisors and attorneys.Responsibilities<ul><li>Accurately and efficiently complete entry level accounting tasks</li><li>Ensure all client and internal systems are updated to include actions taken and all correspondence</li><li>Work in a team environment under attorney supervision to prepare documents such as letters</li><li>Attend to details, solve mathematical computations correctly and accurately enter data and make revisions</li><li>Follow various client requirements and adapt when updates to processes occur</li><li>Safeguard compliance with local, state, and federal collections requirements</li><li>Participate in special projects as assigned by management</li><li>Handle confidential client information in a professional and trustworthy manner</li><li>Work flexibly and manage changing priorities</li><li>Work full-time, on-site during regular business hours</li></ul>Other<ul><li>Background check and drug test required</li></ul>Required Qualifications:<ul><li>Excellent analytical, deductive reasoning, and decision making skills</li><li>Strong time management skills, with the ability to multitask and meet deadlines</li><li>Demonstrate attention to detail and a desire to achieve accurate deliverables</li><li>Proficiency in Microsoft Office products.</li><li>Excellent written and verbal communication skills</li><li>Strong customer service skills</li><li>Strong organizational skills</li><li>Must be able to work independently and as part of a team</li><li>Ability to work with confidential information in a discreet and professional manner</li><li>Ability to handle a large caseload</li><li>Able to prioritize and work under a tight schedule</li><li>Willingness to learn and the ability to interpret and follow instructions quickly and efficiently</li><li>Professionalism, good judgment and the ability to perform in high pressure situations</li></ul>Education/Experience: An equivalent combination of the following:<ul><li>Bachelor&rsquo;s or Associate&rsquo;s Degree strongly preferred (or applicable experience)</li><li>1 year Accounting or Billing Experience (Preferred) with compensation commensurate with experience</li></ul>Job Type: Full-timePay: $18.00 - $19.50 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Why are you interested in working in the accounting department of a law office?</li><li>What experience do you have with data entry or updating client systems?</li><li>What experience do you have drafting documents from templates such as letters?</li></ul>Work Location: In person

Legal Accounting Clerk

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