legal secretary

The Adebamiji Law Firm

<p><b>Overview</b><br/>Join our dynamic legal team as a <b>Legal Secretary</b>, where your organizational prowess and legal expertise will drive the efficiency and success of our law office. This vital role offers an energetic environment filled with diverse legal projects, requiring a proactive approach and a passion for supporting attorneys across multiple practice areas. As a Legal Secretary, you will be the backbone of our legal operations, ensuring smooth case management, meticulous document handling, and seamless administrative support. Your dedication will empower our attorneys to deliver exceptional legal services while providing you with opportunities to grow your skills in a collaborative, fast-paced setting.</p><p><b>Duties</b></p><ul><li>Manage and organize legal case files ensuring all documents are accurate, complete, and easily accessible.</li><li>Conduct thorough document review and data entry to ensure compliance with legal standards and firm policies.</li><li>Coordinate and schedule client meetings, court appearances, and internal appointments, demonstrating excellent phone etiquette and organizational skills.</li><li>Assist with legal administrative tasks such as filing, photocopying, transcription, and managing incoming and outgoing mail.</li><li>Support attorneys with project management tasks, including tracking deadlines, preparing case summaries, and maintaining litigation calendars.</li><li>Maintain and update legal databases, including case statuses, client information, and legal research materials.</li><li>Provide executive administrative support, including managing correspondence, preparing reports, and handling confidential information with discretion.</li></ul><p><b>Skills</b></p><ul><li>Excellent organizational skills with the ability to manage multiple priorities and meet deadlines efficiently.</li><li>Strong research skills to support litigation, regulatory, and compliance activities.</li><li>Exceptional communication skills, both written and verbal, with a professional phone etiquette.</li><li>Ability to handle confidential information with integrity and discretion.</li><li>Attention to detail in proofreading, document management, and legal writing.</li><li>Demonstrated clerical and administrative experience, including filing, data entry, and organizational tasks.</li></ul><p>Join us and be part of a vibrant legal environment where your skills will make a meaningful impact. We are committed to fostering a supportive workplace that values your professional growth and dedication. This paid position offers a rewarding opportunity to develop your legal career while contributing to a team that values excellence, integrity, and collaboration.</p><p>Job Type: Full-time</p><p>Pay: From $13.00 per hour</p><p>Work Location: In person</p>

Legal Secretary

Davis Wright Tremaine LLP

<div><p>This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an <b>Administrative Legal Secretary </b>to join our team in our <b>San Francisco </b>office.</p><p>
We offer a hybrid work engagement with four days in-office, and one day of remote work.</p><p>
This position will provide and coordinate comprehensive administrative and clerical support for attorneys and paralegals across various practice groups, ensuring the efficient use of their time. This role demands a strong ability to work both independently and collaboratively with timekeepers and staff, along with proficiency in executing the outlined responsibilities.</p><p>
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.</p><p><b>
On a typical day you will:
</b></p><div><div><div><p>Document Management:</p><ul><li>
Maintain up-to-date forms and collaborate with word processing on templates. Type, proofread, compare, and edit legal and business documents under time-sensitive deadlines</li></ul></div></div><div><div><p><br>
Time Entry &amp; Billing Management:</p><ul><li>
Enter attorney time, process and assist with the client billing process, including reviewing, and editing pre-bills</li></ul></div></div><div><div><p><br>
Expense Management:</p><ul><li>
Prepare and submit expense reimbursement reports, vendor invoice processing</li></ul></div></div><div><div><p><br>
Administrative Duties:</p><ul><li>
Docket deadlines, maintain attorney and client records, open new client and matter files, and manage calendars.</li></ul></div></div><div><div><p><br>
Project Coordination:</p><ul><li>
Regularly check in with assigned executive legal secretaries and attorneys to ensure projects are on track, exercise judgment on when to seek guidance, and assign tasks to support staff while ensuring timely completion. Communicate project status clearly to all team members</li></ul></div></div><div><div><p><br>
Scheduling &amp; Logistics:</p><ul><li>
 Coordinate appointments, meetings, conference calls, and travel arrangements</li></ul></div></div><div><div><p><br>
Ownership &amp; Initiative:</p><ul><li>
 Take full ownership of personal success and the success of attorneys, welcoming challenges and proactively solving problems</li></ul></div></div><div><div><p><br>
Engagement &amp; Innovation:</p><ul><li>
Stay curious, engaged, and solution-oriented, offering ideas to enhance service, teamwork, and efficiency</li></ul></div></div><div><div><p><br>
Strategic Contribution:</p><ul><li>
Understand firm and practice group objectives, identify opportunities to contribute, and actively participate in solutions to achieve desired goals</li></ul></div></div><div><div><p><br>
Team Support:</p><ul><li>
Assist fellow secretaries and additional attorneys as priorities dictate</li></ul></div></div><br>
</div><p><b>
Join us if you have:</b></p><ul><li>
5+ years as a legal secretary or executive assistant required; familiarity with law firm billing process is a plus
</li><li>GED or High School Diploma</li><li>
Demonstrated strong word processing and computer skills; proficient understanding of MS Word, MS Excel and MS Outlook required, experience with all MS Office products preferred. Proofreading, NetDocs and PowerPoint skills desired.
</li><li>Demonstrated ability to type 75 wpm on word processing equipment with a high degree of accuracy.
</li><li>Exceptional organizational skills required; ability to multi-task, work under pressure and meet conflicting deadlines.
</li><li>Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients.
</li><li>Willing to work in a team-oriented, service environment; display willingness to share firm and technical knowledge with others.
</li><li>High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role.
</li><li>Firm commitment to providing customer service excellence.
</li></ul><p><b>Who We Are</b></p><p>
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client&rsquo;s and each lawyer&rsquo;s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.</p><p></p><p><b>
What&rsquo;s in it For You?</b></p><p>
DWT offers competitive compensation in addition to ample benefits including but not limited to:</p><ul><li>
Choice of health and vision insurance plans</li><li>
2 paid volunteer days for qualifying community service work</li><li>
Dental plan</li><li>
Fertility and adoption benefit</li><li>
Paid sabbatical after 13 years of service</li><li>
Tuition reimbursement</li><li>
Commuter benefits</li><li>
Retirement contribution</li></ul><p>
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.</p><p></p><p><b><br>
California</b></p><p>
The annualized salary range for this position in San Francisco is $66,000 to $72,000 ($33.85 to $36.92 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.</p><p><i>
Davis Wright Tremaine LLP fosters a culture where all talented individuals&mdash;including those who are traditionally underrepresented in the legal profession&mdash;can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm&rsquo;s commitment to DEI here:</i><b><i>www.dwt.com/dei</i></b>.<b>
</b></p><p><i>Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email </i><i>humanresources_confidential@dwt.com</i><i>.</i></p><p>
#LI-AF1</p></div>

Administrative Legal Secretary

Thorndal Armstrong, PC

<p>Thorndal Armstrong, PC is seeking a Legal Secretary for its Las Vegas, NV office. The qualified candidate must have at least three years of prior insurance defense experience and be experienced in all phases of litigation.</p><p>Duties include, but are not limited to:</p><ul><li>Preparing letters, pleadings, and memorandums</li><li>E-Filing documents</li><li>Scheduling and calendaring</li><li>Transcription</li><li>Entering attorney time</li></ul><p>The candidate must have knowledge of Federal and State Court filing systems and the Nevada Rules of Civil Procedure, and be able to complete tasks independently.</p><p>Please submit your cover letter, resume, and salary requirements to Kim Basham at kxb@thorndal.com.</p><p>Job Type: Full-time</p><p>Pay: From $55,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Profit sharing</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Legal Secretary/Assistant

County of Montmorency

<p>The Montmorency County Prosecutor's Office is seeking an individual for the position of Victim Advocate/Legal Secretary.</p><p>Legal experience is preferred but not necessary.</p><p>This position will be part-time: 28-30 hours per week.</p><p>Candidates must communicate effectively, have basic computer skills, and pass a criminal background check.</p><p>Pay Commences at $17.79 per hour.</p><p>Interested applicants email your resume to paustin@montcounty.org or mail to Montmorency County Prosecutor's Office, PO BOX 789, Atlanta, MI 49709</p><p>Pay: From $17.79 per hour</p><p>Work Location: In person</p>

Victim Advocate / Legal Secretary

Adams and Reese LLP

<p>Adams &amp; Reese, LLP is seeking an experienced Commercial Litigation Legal Secretary to work in our Houston office. The ideal candidate will be a pro-active, organized, self-starter who is inquisitive and client focused.</p><ul><li>Solid commercial litigation experience is required; construction litigation experience is a plus.</li><li>Strong verbal, writing, and proofreading skills.</li><li>Capable of performing a variety of clerical and administrative duties using various computer programs.</li><li>Prepares, processes, and proofreads legal documents; Files (including e-filing) in state and federal courts and arranges for service of pleadings; Mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel, and court officials; Calendars deadlines.</li><li>Maintains filing systems, control records and indexes using moderate independent judgment.</li><li>Coordinates and participates in document production.</li><li>Coordinates scheduling of depositions, including scheduling of court reporters.</li><li>Obtains information using the Westlaw system.</li><li>Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed.</li><li>Assists with trial preparation including preparation of trial books, exhibits, etc.</li><li>Prepares PowerPoint presentations and materials for client related events.</li><li>Data management including time entry, document databases, email, and hard copies.</li><li>Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same.</li><li>Opens and closes files and maintains client and business files by filing and retrieving materials as required.</li><li>Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney.</li><li>Makes travel arrangements through the Firm&rsquo;s designated Travel Agency.</li><li>Prepares and edits client invoices for billing purposes.</li><li>Enters and maintains attorneys&rsquo; time sheets, as required.</li><li>Prepare Excel spreadsheets.</li><li>Performs related duties as assigned.</li></ul><p>Minimum Acceptable Qualifications:</p><ul><li>Bachelor&rsquo;s Degree preferred.</li><li>5+ years of commercial litigation experience.</li><li>Proficient in e-filing through Texas eFile portals, and experience with Pacer and Simplifile.</li><li>Ability to type 65 wpm &ndash; excellent spelling, punctuation and grammar required and knowledge of legal terminology.</li><li>Competent in the use of computers and Microsoft Office Word, Excel, PowerPoint and Outlook.</li><li>Excellent organizational skills and people skills.</li><li>Ability to effectively communicate both orally and in writing.</li></ul><p>Working Conditions: This position requires sitting for long periods of time while operating a computer. At times, employees are required to work in excess of the normal work schedule, particularly during trial preparation. Employees in this position must be mobile, have the ability to type with both hands, bend, and have ability to lift and carry files weighing approximately 10-15 lbs.</p><p>Job Type: Full-timeSchedule: Monday to Friday</p><p>Work Location: In person</p><p>Pay: From $40.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Profit sharing</li><li>Referral program</li><li>Retirement plan</li><li>Travel reimbursement</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Commercial Litigation Legal Assistant

Law Offices of Mario A. Garcia, P.A.

<p>Law Offices Mario A. Garcia, P.A. is seeking a highly organized and detail-oriented Legal Assistant to provide administrative and legal support to attorneys and staff across a range of commercial and real estate matters. The ideal candidate will assist with case preparation, document management, client communication, legal research, and day-to-day office operations while maintaining professionalism, confidentiality, and accuracy.</p><p>Key Responsibilities:</p><ul><li>Provide administrative and legal support to attorneys handling commercial, real estate, civil, litigation, and bankruptcy matters.</li><li>Prepare, format, proofread, and organize legal documents, correspondence, pleadings, contracts, and other case materials.</li><li>Assist with the preparation and filing of court documents and other legal filings.</li><li>Maintain accurate and organized electronic and physical case files and records.</li><li>Conduct basic legal research and gather information relevant to ongoing matters.</li><li>Assist attorneys with case preparation, discovery, document review, and trial or hearing preparation as needed.</li><li>Coordinate schedules, meetings, deadlines, and appointments for attorneys and clients.</li><li>Communicate professionally with clients, courts, opposing counsel, and other legal professionals.</li><li>Assist with real estate transaction documentation and administrative tasks related to commercial and civil matters.</li><li>Support bankruptcy-related matters involving both debtors and creditors.</li><li>Track deadlines and follow up on outstanding documents, signatures, and case-related requirements.</li><li>Handle confidential client and firm information with discretion and professionalism.</li><li>Perform general administrative duties and provide additional support to the legal team as needed.</li></ul><p>Qualifications:</p><ul><li>Previous experience as a legal assistant, legal secretary, paralegal, or in a related administrative role preferred.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail and ability to manage multiple priorities.</li><li>Proficiency with Microsoft Office and common document-management tools.</li><li>Ability to learn and work with legal case-management and filing systems.</li><li>Professional judgment and ability to maintain strict confidentiality.</li><li>Familiarity with legal terminology and court filing procedures is a plus.</li><li>Experience with real estate, commercial litigation, civil transactions, or bankruptcy law is preferred but not required.</li></ul><p>What We Offer</p><ul><li>Opportunity to gain experience across multiple areas of legal practice.</li><li>Exposure to commercial and real estate transactions, litigation, civil matters, and bankruptcy proceedings.</li><li>A professional and collaborative legal work environment.</li><li>Opportunities to develop legal, administrative, and case-management skills.</li><li>The opportunity to work closely with experienced attorneys and support meaningful client matters.</li></ul>

Legal Assistant

DISTRICT ATTORNEY KINGS COUNTY

<div></div><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Secretary (Criminal Court)
</b></h1></div><div><div><div><div><ul><li>DISTRICT ATTORNEY KINGS COUNTY</li></ul>
</div></div><div><div><div><p>Posted on</p>
<p>07/29/2026</p>
</div></div></div><div><div><ul><li>Full-time</li></ul>
</div></div><div><div><p>Location</p>
<p>BROOKLYN</p>
</div></div></div><div><div><div><ul><li>No exam required</li></ul>
</div></div><div><div><div><p>Department</p>
<p>Criminal Court Unit</p>
</div></div></div><div></div><div>Salary range: $45,675.00 &ndash; $45,675.00
</div></div></div><div><div><p>Save</p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
</div><div><div><div>The Kings County District Attorney&rsquo;s Office (KCDA) is one of the largest prosecutor&rsquo;s offices in the country and is committed to developing and implementing innovative prosecutorial strategies that will fulfill our vision of keeping Brooklyn safe while at the same time ensuring fairness and justice for all. KCDA-Criminal Court Bureau has an exciting opportunity to work as a Secretary.
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The Criminal Court Bureau investigates and prosecutes misdemeanor cases throughout Brooklyn. The bureau is the largest in the office in terms of cases and personnel. The Criminal Court Bureau regularly interacts with crime victims, visitors from police precincts and members of the public.<br>
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Under general supervision, with latitude for independent initiative and judgment, the prospective candidate will perform the following duties:
<br>
<br>
<ul><li>Maintains Bureau Chief and Deputy Chief's schedules.
</li><li>Responds to telephone inquiries, direct calls accordingly, and records messages.
</li><li>Prepare all correspondence for managerial staff.
</li><li>Maintains an efficient filing system for all correspondence.
</li><li>Requisitions office supplies for the unit.
</li><li>Maintains vacation and sick leave calendar of employees within the unit.
</li><li>Collects timesheets from ADAs weekly and submits to Bureau Chief for signature.
</li><li>Ensures all equipment are in good working condition, places requests for repair tickets.
</li><li>Provides coverage in the absence of the Receptionist.
</li><li>Assists with unit special projects.
</li><li>Perform other related duties as necessary
</li></ul><br>
Preferred Skills
<br>
<ul><li>Excellent organizational, time-management and multi-tasking skills, including the ability to take initiative, prioritize duties, and work both independently and within a team environment is a plus.
</li><li>Excellent communication skills and writing skills.
</li><li>Familiarity with Case Management, Office of Court Administration (OCA) and other KCDA specific software is a plus.
</li><li>Strong attention to detail is essential.
</li></ul><br>
Minimum Qual Requirements
<br>
1. There are no formal education or experience requirements for this position. However, the ability to understand and carry out simple instructions is required.
<br>
2. Candidates must be able to understand and be understood in English.
<br>
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Additional Information
<br>
Employees of the City of New York may be eligible for federal loan forgiveness programs and state repayment assistance programs. The federal government provides student loan forgiveness through its Public Service Loan Forgiveness Program (PSLF) to all qualifying public service employees.
<br>
Please visit the Public Service Loan Forgiveness Program site to view the eligibility requirements: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service
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To Apply
<br>
To apply click the &ldquo;Apply Now&rdquo; button.
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We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted.
<br>
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For Non-City/External Candidates: Visit the External Applicant NYC Careers site and type &ldquo;DA - Brooklyn&rdquo; on the search line. Then locate the Job ID number 788017. For Current City Employees: Visit Employee Self Service (ESS) to view and click on Recruiting Activities, Careers, and search by Job ID number 788017.
<br>
<br>
COMMUNITY ASSISTANT - 56056</div><br>
<br>
<h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2><br>
<br>
<p>1. There are no formal education or experience requirements for this position. However, the ability to understand and carry out simple instructions is required.
<br>
2. Candidates must be able to understand and be understood in English.</p><br>
<br>
<h2 class="jobSectionHeader"><b>Residency Requirement</b></h2>
<br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
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<h2 class="jobSectionHeader"><b>Additional Information</b></h2><br>
<br>
<div></div><p>The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p>
</div></div><div><div>Apply <p>Save</p>
</div></div></div></div><div><div><div><div><div><div><p>Job ID</p>
<p>788017</p>
</div></div><div><div><div><p>Posted until</p>
<p>08/18/2026</p>
</div></div></div><div><div><div><p>Title code</p>
<p>56056</p>
</div></div></div><div><div><div><p>Civil service title</p>
<p>COMMUNITY ASSISTANT</p>
</div></div></div><div><div><div><p>Title classification</p>
<p>Non-Competitive-5</p>
</div></div></div><div><div><div><p>Business title</p>
<p>Secretary (Criminal Court)</p>
</div></div></div></div><div><div><div><ul><li>Experience level: Entry-Level</li></ul>
</div></div><div><div><div><p>Job level</p>
<p>00</p>
</div></div></div><div><div><div><p>Number of positions</p>
<p>1</p>
</div></div></div><div><div><div><p>Work location</p>
<p>350 Jay St, Brooklyn Ny</p>
</div></div></div><div><div><ul><li>Category: Legal Affairs</li></ul>
</div></div></div></div></div></div><div><div><div><div><p>Secretary (Criminal Court)</p></div></div></div></div></div><div></div>

Secretary (Criminal Court)

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