legal secretary

Resnick & Louis, P.C. - Attorneys at Law

<div>
 <p>
  Mid-size national civil litigation and insurance defense firm seeking to hire a 3+ year Legal Secretary for its Texas office who works well individually and as part of a legal team, and is willing to go above and beyond to successfully meet the unique needs of our firm.
 </p>
 <p>
  Our office is very busy and we are looking to grow and add an additional person to our team!
 </p>
 <p>
  We are looking for a reliable, energetic, well-organized Legal Secretary to support to our partner-level lawyers.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This person must be detail oriented, experienced, hard-working, enthusiastic, and team oriented.
 </p>
 <p>
  Must be familiar with Microsoft Office, especially Outlook, Word, and Excel.
 </p>
 <p>
  Minimum of 3+ years of previous Insurance Defense experience in a law firm required.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Requirement
  </strong>
 </p>
 <ul>
  <li>
   At least 3+ years of experience in Insurance Defense. Bodily Injury/Construction Defect experience is a big plus
  </li>
  <li>
   Excellent oral, written, and interpersonal communication skills, be detail oriented, hard-working, enthusiastic, and team oriented
  </li>
  <li>
   Excellent communication skills, typing skills, computer skills and interpersonal skills and professional appearance
  </li>
  <li>
   Active knowledge of the Rules of Civil Procedure and deadline
  </li>
  <li>
   Be familiar with Microsoft Office, especially Outlook, Word and Excel
  </li>
  <li>
   This is a remote position
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  The firm offers a full benefits package including
 </p>
 <ul>
  <li>
   Medical,
  </li>
  <li>
   Dental,
  </li>
  <li>
   Vision,
  </li>
  <li>
   Long-term disability,
  </li>
  <li>
   Life insuranance,
  </li>
  <li>
   Industry leading technology,
  </li>
  <li>
   401k,
  </li>
  <li>
   Robust marketing department,
  </li>
  <li>
   Dedicated internal IT department.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Please send your resume with salary requirement. Confidentiality in all discussions and negotiations will be maintained.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the
  </em>
  U.S.
 </p>
 <p>
 </p>
</div>


Legal Secretary

Caltrans - CA Dept. of Transportation

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<br><br>
<b>Job Posting:</b> Legal Secretary
<br><br>
Department of Transportation
<br><br>
JC-522097 - Legal Secretary
<br>LEGAL SECRETARY
<br><br>
$4,371.00 - $5,748.00 per Month
<br>New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
<br><br>
<b>Final Filing Date:</b> 6/29/2026
<br><br>
Job Description and Duties
<br><br>
Under the general supervision of a Legal Support Supervisor or Supervisor I, the Legal Secretary will provide secretarial support in a fast-paced legal office of the Legal Division, which consists of litigation and house counsel/transactional attorneys, investigators, paralegals, and administrative staff in the following major specialties of law; Tort, Construction Arbitration, Environmental, Contracts, Employment, Real Property, Inverse Condemnation, legal opinions, and administrative matters. Traditionally each Legal Secretary is assigned to three or more attorneys, but may provide clerical support and assistance to other profession staff. Legal Secretaries are assigned to a team for back-up purposes and assistance with overflow work.
<br><br>
PARF# 42-26-0100 / JC-522097
<br><br>
Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.
<br><br>
https://forms.office.com/g/RyK102ty4G
<br><br>
https://youtu.be/oC9wIp8QalI
<br><br>
Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.
<br><br>
Working Conditions
<br><br>
This is a reposting of JC-511762. If you have previously applied to this position, you do not have to re-apply. Your application will be considered.
<br><br>
Position located at 1120 N Street, Sacramento, Sacramento County.
<br><br>
Multiple positions may be filled from this recruitment.
<br><br>
This is a Limited Term position which may be extended to 24 months or become permanent.
<br><br>
While at the base of operation, employees will work in a climate-controlled office under artificial light. However, due to periodic problems with heating and air conditioning, the building temperature may fluctuate.
<br><br>
This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.
<br><br>
Position Details
<br><b>Job Code #:</b> JC-522097
<br><br>
<b>Position #(s):</b><br>
701-001-1282-XXX
<br><b>Working Title:</b> Legal Secretary
<br><b>Classification:</b> LEGAL SECRETARY
<br>$4,371.00 - $5,473.00 A
<br>$4,591.00 - $5,748.00 B
<br>New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
<br><br>
<b># of Positions:</b> Multiple
<br><b>Work Location:</b> Sacramento County
<br><b>Telework:</b> Hybrid
<br><b>Job Type:</b> 12 Month Limited Term - Full Time
<br><br>
Department Information
<br><br>
<b>Caltrans Mission:</b> Improving lives and communities through transportation.
<br><br>
<b>Caltrans Vision:</b> A thriving and connected California.
<br><br>
The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.
<br><br>
<b>Department Website:</b> www.dot.ca.gov
<br><br>
<b>Director’s EEO Policy:</b> https://dot.ca.gov/programs/equal-employment-opportunity
<br><br>
<b>Director’s EEO Policy Statement:</b> https://dot.ca.gov/programs/equal-employment-opportunity
<br><br>
Special Requirements
<br><br>
Resume required.
<br><br>
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org. Please redact birthdates and social security numbers.
<br><br>
Application Instructions
<br><br>
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
<br><br>
<b>Final Filing Date:</b> 6/29/2026
<br><br>
Who May Apply
<br><br>
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
<br><br>
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
<br><br>
How To Apply
<br><br>
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
<br><br>
Address for Mailing Application Packages
<br><br>
You may submit your application and any applicable or required documents to:
<br><br>
Department of Transportation
<br>N/A
<br><b>Attn:</b> Caltrans DHR Contact
<br>Certification Services MS-90
<br>P O Box 168036
<br>Sacramento, CA 95816-8036
<br><br>
Address for Drop-Off Application Packages
<br><br>
You may drop off your application and any applicable or required documents at:
<br><br>
Department of Transportation
<br>N/A
<br>Caltrans DHR Contact
<br>Certification Services MS-90
<br>P O Box 168036
<br>Sacramento, CA 95816-8036
<br>Closed on weekends and State holidays.
<br>08:00 AM - 05:00 PM
<br><br>
Required Application Package Documents
<br><br>
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
<br><br>
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
<br>Resume is required and must be included.
<br>Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
<br>Desirable Qualifications
<br>In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
<br>Ability to type 45 words per minute
<br>Experience with Microsoft Word, Outlook and Adobe Acrobat. Excellent grammar, spelling, and proofreading skills. Works well in a team environment and independently. Communications directly and effectively orally and in writing. Uses discretion when dealing with sensitive and confidential information. Excellent organizational skills. Ability to work under pressure.
<br><br>
Benefits
<br><br>
Employees in this classification may be eligible for a Recruitment Hire-Above Minimum Authorization salary rate commensurate to CalHR salary laws, rules, and regulations.
<br><br>
Contact Information
<br><br>
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
<br><br>
<b>Human Resources Contact:</b><br>
Ellaine Cupino
<br>(916) 201-8424
<br>ellaine.cupino@dot.ca.gov
<br><br>
<b>Hiring Unit Contact:</b><br>
Jamie SooHoo
<br>(916) 651-3512
<br>jamie.soohoo@dot.ca.gov
<br><br>
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
<br><br>
<b>EEO Contact:</b><br>
Caltrans EEO Office
<br>(844) 368-3367
<br>Ask.eeo@dot.ca.gov
<br><b>California Relay Service:</b> 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
<br><br>
<b>Important Application Instructions:</b><br>
The State application (STD. 678) is required and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-522097), PARF# 42-26-0100 and title of the position (Legal Secretary) must be included on the STD. 678 form.
<br><br>
Electronic applications through your CalCareers account are highly recommended and encouraged.
<br><br>
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.
<br><br>
<b>NOTE:</b> Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.
<br><br>
Equal Opportunity Employer
<br><br>
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
<br><br>
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
<br><br>
<b>Application Methods:</b><br>
Electronic (Using your CalCareer Account)
<br>By Mail
<br>Drop-off

LEGAL SECRETARY

State of Montana

<div><div><b>Legal Secretary</b> <b>-</b> <b>(</b><b>26141628</b><b>)</b></div><p></p><div><p><b><i><br>
To be considered for OPD positions, applicants must complete and submit their application online, as well as upload any required application materials.</i></b></p><p></p><p><b><br>
Our Mission</b></p><p>
To Provide the Most Compassionate and Expert Defense of Clients and the Constitution</p><p></p><p><b><br>
Our Vision</b></p><p><b>
Creating Expert Teams of Advocates for Justice, Bringing Respect and Dignity to our Clients to Achieve Holistic and Equitable Outcomes</b></p><p></p><p><b><br>
Reasons to work for the Office of the Public Defender:</b> <b>Our work changes lives!</b> OPD&rsquo;s work makes a difference for the people in our communities. Public Defenders work for their clients, protect constitutional rights, and ensure the system remains fair. We are proud of the work we do. To find out more about OPD visit our website.</p><p></p><p><b><br>
Benefits of working for OPD:</b> The ability to <b>work</b> and <b>play</b> in the <b>beautiful state of Montana</b> is one of the benefits you will love about this opportunity! Montana offers theaters, museums, fairs, rodeos, a high-quality educational system, and many recreational opportunities. Montana's mountains, rivers, and lakes provide year-round opportunities for outdoor enthusiasts. Fishing, hiking, camping, boating, biking, hunting, skiing, and snowmobiling can be accessed throughout our great state.</p><p>
Other fantastic benefits include:</p><ul><li><b>
Health coverage</b></li><li><b>
Retirement plans</b></li><li><b>
Paid vacation, sick leave, and holidays</b></li><li><b>
Work/life balance</b></li><li><b>
Flexible schedules</b></li><li><b>
Opportunities and room for professional growth</b></li><li><b>
Telework (when applicable)</b></li><li><b>
Public Service Loan Forgiveness - </b>Employment with the State of Montana may qualify you to receive public service loan forgiveness &ndash; visit the Federal Student Aid website to learn more!</li></ul><p><b>
Materials Required of Applicants:</b></p><ul><li><b>
Cover Letter</b></li><li><b>
Resume</b></li><li><b>
References: </b><i>Please provide contact information for (2) current or former supervisors and (1) professional peer.</i></li></ul><p></p><p><b><br>
About this Opportunity!</b></p><p></p><p><b><br>
Job Overview:</b></p><p>
The Legal Secretary is instrumental in ensuring the effective operations of Public Defender offices by performing a variety of high level administrative and legal office support activities. This position&rsquo;s responsibilities are to ensure the smooth and effective operations of the office which include but are not limited to data input and maintaining files, scheduling appointments, providing correspondence, assisting clients and office staff with information requests, and that all court requirements are met throughout the designated location. The Legal Secretary provides exceptional customer services to all clients, courts and internal customers in support of Public Defender Offices and reports to the Administrative Support Manager.</p><p><b>
Essential Functions (Major Duties or Responsibilities):</b></p><p><b>
A.</b><b> </b>Legal Office Support (70%)</p><ul><li> Manages and provides information regarding requests from clients, courts and office staff.</li><li> Arranges meetings, conferences and schedules appointments for clients, staff and management; Coordinates office functions with other state and local government offices.</li><li> Creates, reviews and maintains court calendars and provides complete and factual court calendars to appropriate parties and makes sure attorneys are notified.</li><li> Receives and screens office visitors and telephone calls.</li><li> Formats, drafts, prepares a wide variety of time sensitive and official legal documents such as legal pleadings, affidavits, warrants, motions and orders, summonses, subpoenas, correspondence, briefs, complaints, appeals, and pretrial agreements, stipulations, finding of facts, judgments, dismissals, and related documents in criminal cases and other public defender cases in accordance with instructions established in policies and procedures.</li><li> Reads and analyzes incoming correspondence, faxes, e-mail, memos, submissions, and reports to determine their significance and plan their distribution.</li><li> Reviews and distributes mail includes mailing, fax, or arranging delivery of legal correspondence to clients, witnesses, and court officials.</li><li> Prepares open cases and submits referrals to the conflict Defender Office.</li><li> Establish and maintain case files and ensures that such files are complete, up to date and in proper format and order, for criminal, dependent neglect, mental, and juvenile cases; retrieves legal documents, records, and reports.</li><li> Inputs data into Case Management System concerning all clients, case information, closes cases and runs reports from the OPD Case Management System.</li><li> Scans or copies correspondence, documents, evidence, and other printed material and enters into Case Management System.</li><li> Prepare invoices, reports, memos, letters, financial statements and other routine documents and inquiries.</li><li> Maintains filing system and records for criminal, dependent neglect, mental, and juvenile cases, opens files, closes files and files documents.</li><li> Assists attorneys in collecting information such as employment, medical, and other records.</li><li> Provides various administrative Services to management staff and clients such as order placement or case information.</li><li> Proofread documents, records, or other files to ensure accuracy.</li></ul><div></div><div><br>
B. Discovery (20%)</div><ul><li> Organizes, prepares and maintains documents, evidence, trial notebooks, various exhibits obtained during discovery by subject matter and chronologically for Public Defenders to use at depositions, motions hearings and during court.</li><li> Gathers and compiles information for exhibits and appendices, and discovery requests received from Public Defenders and Investigators. This includes requesting documents from County Attorney Office, Police Department, records management, and other sources; reading through files to identify information necessary to establish key facts to provide knowledgeable and accurate responses and documents that would be critical in successfully defending clients.</li><li> Retrieve and copy all documentation that relates to a particular case, subject, event, person, etc. as requested. Work often requires reading documents for content and interpreting whether a document is relevant and submitting to a Public Defender/Investigator for review.</li></ul><div></div><div><br>
C. Other Duties as Assigned (10%)</div><ul><li> Receives resolves and/or refers complaints to appropriate individuals.</li><li> May attend legal meetings, such as client interviews, or depositions, and take notes at meetings or conferences.</li><li> May assist with legal research by reviewing legal publications and performing data base searches to identify laws and court decisions relevant to pending cases.</li><li> Performs other duties as assigned.</li></ul><div></div><p><b><br>
Physical and Environmental Demands:</b> Typical office environment, utilizing a computer, telephone system and other office equipment. Minimal travel may be required approximately 5% of the time.</p><p><b>
Knowledge, Skills and Abilities (Behaviors):</b></p><p>
Required for the first day of work:</p><ul><li> Knowledge of office administrative processes and procedures.</li><li> Knowledge of bookkeeping and recordkeeping.</li><li> Effective written and oral communication skills.</li><li> Professional customer service skills.</li><li> Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, database, email, internet, and other computer programs.</li><li> Ability to develop and maintain cooperative working relationships.</li><li> Ability to follow written and verbal instructions.</li><li> Ability to plan, organize, and gather information.</li><li> Ability to work independently.</li><li> Ability to maintain confidential information.</li><li> Ability to accurately track numerous details simultaneously.</li><li> Ability to perform tasks with accuracy while under pressure of strict deadlines.</li></ul><div></div><p><i><br>
This agency participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, </i><i>https://www.e-verify.gov/</i><i>.</i></p></div><div></div><div><p><b><br>
Minimum Qualifications (Education and Experience):</b></p><div><ul><li> High school diploma or equivalent.</li><li> One year of directly related office experience of performing a variety of office support or clerical work.</li><li> Other combinations of directly related education and experience may be considered on a case-by-case basis.</li></ul><p></p><p><b><br>
Preferred</b>:</p><ul><li> Knowledge of the functions, procedures and organization of a law office and the principles and practices of legal research; court and law enforcement systems and understanding of different aspects of the criminal justice system, including law enforcement and jail procedures as well as legal terminology.</li></ul></div><div><br>
</div></div><div><b>
Applicant Pool Statement</b><b>:</b> If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.<div>
</div><b>
Training Assignment</b><b>:</b> This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.<div></div><div><br>
</div></div><div><b>
Salary: $</b> 50,186.42 - 59,443.00 Yearly<div></div><div><br>
</div><b>
Telework Eligibility</b><b>:</b> Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)<div>
</div><b>
Benefits Package Eligibility</b><b>:</b> Health Insurance, Paid Leave &amp; Holidays, Retirement Plan<div></div><div><br>
</div></div><div><b>
Number of Openings</b><b>:</b> 1<div>
</div><b>
Employee Status</b><b>:</b> Regular<div>
</div><b>
Schedule</b><b>:</b> Full-Time<div>
</div><b>
Job Type</b><b>:</b> Standard<div>
</div></div><div><b>
Shift</b><b>:</b> Day Job<div>
</div><b>
Travel</b><b>:</b> Yes, 5 % of the Time<div></div><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> Great Falls<div></div><div><br>
</div><b>
Agency</b><b>:</b> Office of Public Defender<div>
</div><b>
Union</b><b>:</b> American Federation of State, County &amp; Municipal Employees (AFSCME)<div></div><div><br>
</div></div><div><b>
Posting Date</b><b>:</b> Jun 19, 2026, 8:27:59 AM<div>
</div><b>
Closing Date (based on your computer's timezone)</b>: Jul 4, 2026, 12:59:00 AM<div>
</div></div><div><b>
Required Application Materials</b><b>:</b> Cover Letter, Resume, References<div></div><div><br>
</div></div><div><b>
Contact Name</b><b>:</b> Margaret McNivens | <b>Contact Email</b><b>:</b> Margaret.McNivens@mt.gov | <b>Contact Phone</b><b>:</b> 4064445374</div></div><p></p>

County of Mendocino, CA

<div><div><div><b>The Position</b>
<br>
<br>
<b>The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. </b><b>Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium </b><b>.
</b><br>
<br>
Under direct supervision at the I (entry level) and general supervision at the II (journey level), provides spe cialized, confidential and responsible diversified clerical and technical support in a legal office setting; maintains schedules, handles office details and relieves staff (legal or otherwise) of procedural details.
<br>
<br>
<b>Bilingual English/Spanish encouraged to apply. </b>Se buscan personas biling&uuml;es en ingl&eacute;s y espa&ntilde;ol. Para recibir una solicitud en espa&ntilde;ol, llame a Recursos Humanos al 234-6600.
<br>
<br>
<b>Job Requirements and Minimum Qualifications</b>
<br>
<br>
Duties may include but are not limited to the following:
<br>
<ul><li>Participates in the efficient operation of the assigned area by per for ming a wide variety of legal secretarial and technical support duties in order to re lieve attorneys and other staff of a variety of procedural details. Performs general clerical tasks in support of the department.</li>
<li>Initiates, updates and maintains case files by creating physical and computerized files on new cases and receiving, assembling, sorting categorizing and storing subsequent, case-related materials either physically in a file or on computer database to ensure that information is current and accessible.</li>
<li>Prepares a variety of legal documents, including but not limited to subpoenas, warrants, petitions, briefs, motions, citations, and pleadings, by typing from transcription, audio tapes, rough draft, oral instruction, dictation or clear copy; reviews drafts for punctuation, spelling and gram mar and makes corrections in order to produce final copies of professional work product.</li>
<li>Files documents with court offices; processes orders and documents that have been returned by the court; maintains records as required. Mails copies to other parties as appropriate.</li>
<li>Prepares service packets (summons, complaints, orders, etc.) and forwards to process servers for personal service; tracks service activities and status of summons and complaints.</li>
<li>Reviews confidential information from a variety of sources and processes related documents; identifies and corrects deletions or errors in accordance with prescribed format; and follows up to secure additional information as needed.</li>
<li>Determines acceptability of information and proper action to be taken based on established oral or written instructions. Contacts various individuals, agencies or organizations to obtain and relay information; including releases of liens, case settlements, etc.</li>
<li>Serves as contact/resource person for the area of assignment by screening calls, visitors and mail; re sponds to complaints and requests for information and assistance from the public, County staff and others by inter preting/explaining regulations, procedures, policies, sys tems, rules; researches and gathers information to provide accurate answers and information; refers more technical questions or issues to appro priate legal staff.</li>
<li>Coordinates activities in the area of assignment by maintaining calendars, scheduling attorney/client meetings or meetings between staff and other groups or organizations, arranging for necessary materials to be available at meetings and arranging business travel for management and professional staff to ensure smooth, efficient operations.</li>
<li>Receives and/or requests discovery and processes information by copying reports, police tapes, photos, etc., requesting further needed information and documenting all actions in order to assist attorneys in case preparation.</li>
<li>Researches, compiles and organizes information and data from various sources on a variety of specialized topics related to assigned area; assists in a variety of division operations; performs special projects and assignments as requested.</li>
<li>Logs reports from various agencies by entering information into the computer; searches for prior offenses; organizes information; forwards information to appropriate parties and follows up, as needed.</li>
<li>Composes and types let ters, memoranda and basic reports, utilizing word processing software, from general instructions or information related to assigned responsibilities; reviews drafts for punctuation, spelling and gram mar and sug gests/makes corrections to drafts; arranges for, or copies, distributes and files.</li>
<li>Operates a variety of modern office equipment including copiers, computers and related software, word processors, tape recorders, duplicators and printers.</li>
<li>At the journey level, may train other staff and/or provide back up to other positions within the assigned department or unit.</li>
<li>Performs other related duties as assigned.</li><br>
</ul><br>
<br>
<b>MINIMUM QUALIFICATIONS REQUIRED</b>
<br>
<br>
<b>Education and Experience:
</b><br>
Graduation from high school or G.E.D. equivalent, AND, one (1) year full-time experience comparable to a Legal Secretary I with Mendocino County; or, two (2) years of full-time experience providing legal secretarial support involving typing and preparation of legal documents, processing and filing legal documents, calendar coordination and project coordi nation tasks; or an equivalent combination of training and education.
<br>
<br>
<b>Licenses and Certifications:</b>
<br>
Valid Driver's License is preferred but not required. Some positions in this classification may require possession of a valid California driver&rsquo;s license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
<br>
<br>
<b>Knowledge, Skills, and Abilities</b>
<br>
<br>
<b>Legal Secretary II
</b><br>
(in addition to knowledge, skills and abilities for Legal Secretary I)
<br>
<b>Knowledge of:</b>
<br>
<ul><li>Legal terminology and proper usage and spelling.</li>
<li>Legal documents commonly used in the area of assignment and their correct usage and formatting.</li>
<li>Criminal and/or civil legal processes related to area of assignment.</li>
<li>Applicable state, federal and local statutes, laws, rules and regulations that apply to the area of assignment.</li><br>
</ul><br>
<br>
<b>Skill in</b>:
<br>
<ul><li>Drafting and finalizing legal documents from tapes, handwritten notes and information, and preparing other correspondence.</li>
<li>Using tact, discretion, initiative and independent judgment within established guidelines.</li>
<li>Effectively interviewing individuals for the purpose of obtaining information.</li>
<li>Exercising sound judgement when organizing work, setting priorities, meeting critical deadlines, monitoring workload and following up on assignments with a minimum of direction.</li>
<li>Exercising independent judgment in determining and selecting the appropriate processes, alternatives, forms, and desired actions within scope of established work practices, procedures, and commonly used regulations.</li>
<li>Communicating to others policies, procedures, statutes, local rules, codes and regulations pertaining to assigned pro grams and functions.</li><br>
</ul><br>
<br>
<b>Mental and Physical Ability to:</b>
<br>
<ul><li>Communicate clearly and concisely, both orally and in writing.</li>
<li>Understand and carry out oral and written instructions.</li>
<li>Thoughtfully and courteously respond to the public, other agencies and County personnel regarding information requests and/or policies and procedures for the assigned area.</li>
<li>Establish and maintain effective working relationships with internal staff, citizens and other departmental staff in order to give and receive information in a courteous manner.</li>
<li>Use tact and discretion in handling and maintaining sensitive and/or confidential material and information.</li>
<li>Operate and perform minor upkeep/maintenance of modern office equipment including computer equipment and software programs.</li>
<li>While performing the essential functions of this job, the incumbent is regularly required to: walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull, move, or lift above and below the neck objects weighing up to twenty (20) pounds.</li><br>
</ul><br>
<br>
<b>Selection Procedure &amp; Other Important Information</b>
<br>
<br>
<b>Written testing for qualified Legal Secretary II applicants is currently scheduled for August 4, 2026.</b>
<br>
<br>
<b>* </b><b>Please note the dates are subject to change. You will be notified at least 7 days prior to the actual test date.</b>
<br>
<br>
<b>Important Application Information:</b>
<br>
<ul><li>It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.</li>
<li>You must complete all sections of the application. A r&eacute;sum&eacute; or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a r&eacute;sum&eacute; or those that reference &ldquo;see r&eacute;sum&eacute;&rdquo; will be rejected as incomplete.</li>
<li>Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.</li>
<li>Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.</li>
<li>You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.</li>
<li>Application materials are the property of Mendocino County and will not be returned.</li>
<li>It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.</li>
<li>The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.</li>
<li>The provisions of this job bulletin do not constitute an expressed or implied contract.</li><br>
</ul><br>
<br>
<b>Examination Process: </b>All applications will be reviewed with those judged most qualified progressing further in the selection process; incomplete applications will not be considered. The examination process will consist of a written exam (weight 50%) and those who pass the written exam will be invited to participate in a qualifications appraisal panel (oral exam, weight 50%). The written and oral examinations will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list.
<br>
<br>
<b>Special Testing:</b> The County of Mendocino is committed to the full inclusion of all qualified individuals. In accordance with the Americans with Disabilities Act (ADA) and California&rsquo;s Fair Employment and Housing Act (FEHA), if special accommodations for a disability or religious conviction are necessary at any stage of the application and/or testing process, please notify the Human Resources Department in advance at (707) 234-6600. Reasonable notice is required to allow adequate time for review and evaluation of your request.
<br>
<br>
<b>Special Requirements:</b> Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.
<br>
<br>
This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.
<br>
<br>
The County of Mendocino participates in the E-Verify program to confirm employment eligibility. If hired, the information you provide on your Form I-9 will be used to verify your authorization to work in the United States.
<br>
<br>
Learn more:
<br>
<ul><li>E-Verify Notice of Participation (Download PDF reader)</li>
<li>Right to Work (Download PDF reader)</li><br>
</ul><br>
<br>
<b>The County of Mendocino is an Equal Opportunity Employer</b>
<br>
<br>
This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.
<br>
<br>
<b>SALARY</b>
<br>
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.
<br>
<br>
<b>RETIREMENT</b>
<br>
Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to:
<br>
https://www.mendocinocounty.org/retirement
<br>
<br>
<b>HOLIDAYS AND PERSONAL LEAVE</b>
<br>
Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit.
<br>
<br>
<b>VACATION</b>
<br>
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.
<br>
<br>
<b>SICK LEAVE</b>
<br>
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.
<br>
<br>
<b>MEDICAL, DENTAL, VISION, AND LIFE INSURANCE</b>
<br>
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.
<br>
<br>
<b>HEALTH INSURANCE</b>
<br>
For the most current information regarding Health Insurance please go to:
<br>
http://www.mendocinocounty.org/hr/ehb
<br>
<br>
<b>EMPLOYEE ASSISTANCE PROGRAM</b>
<br>
For the most current information regarding Employee Assistance please go to:
<br>
http://www.mendocinocounty.org/hr/eap
<br>
<br>
<b>EMPLOYEE WELLNESS PROGRAM</b>
<br>
For the most current information regarding Employee Wellness please go to:
<br>
http://www.mendocinocounty.org/hr/mcwow
<br>
<br>
<b>LABOR CONTRACTS</b>
<br>
For the complete list of most current labor agreements please go to:
<br>
http://www.mendocinocounty.org/hr/labor
<br>
<br>
Closing Date/Time: 7/16/2026 11:59 PM Pacific
</div></div><div>Please mention you found this employment opportunity on the CareersInGovernment.com job board.</div>
<div><h3 class="jobSectionHeader"><b>County of Mendocino</b></h3>
707-234-6600
<div><p>Mendocino County is located north of the San Francisco Bay Area and includes some of the world's most stunning coastline and redwood forests. Amidst the exquisiteness of the rural geography is a flourishing wine industry. All of the physical beauty of the county combines to create a unique setting in which some are lucky enough to be able to work and live. Hiking, fishing, and whale watching are just a few of the outdoor activities found in the area.
<br>
<br>
Created in 1850, the county's population is currently over 90,000. Ukiah, the county seat, is situated along Highway 101 and located approximately 100 miles north of San Francisco. It is nestled in the Yokayo Valley in the southern end of the county. Ukiah serves as a regional hub for services and commerce.
<br>
<br>
Affordable housing is available within the county. In addition, the area boasts good schools, a variety of cultural events, fine restaurants, shopping, and tasting of some of the finest wines and craft beverages in the world.
<br>
<br>
The County of Mendocino employs approximately 1,200 employees and operates on an annual budget of roughly $235 million. Service locations are distributed throughout the area to place them as close as possible to the widely dispersed communities of the county.</p><p><br>
</p></div><p></p>Show more</div></div>
<br><div></div><div><div><div><ul><li><h1 class="jobSectionHeader"><b>Legal Secretary II</b></h1>
</li><li>County of Mendocino, CA
</li><li>Ukiah, California 95482 United States View Map</li>
</ul><ul><li>Salary: $46,987.20 - $57,137.60 Annually USD
</li></ul><ul><li>Posted: Jul 04, 2026</li>
<li>Location: Ukiah,California</li>
</ul><ul><li>Full Time</li>
<li>Clerical and Administrative Support</li>
<li>Legal Services</li></ul></div></div></div><div></div>

Legal Secretary II

<div><div><b>Legal Secretary -Conflict Defender Division</b> <b>-</b> <b>(</b><b>26141651</b><b>)</b></div><p></p><div><p><b><i><br>
To be considered for OPD positions, applicants must complete and submit their application online, as well as upload any required application materials.</i></b></p><p></p><p><b><br>
Our Mission</b></p><p>
To Provide the Most Compassionate and Expert Defense of Clients and the Constitution</p><p></p><p><b><br>
Our Vision</b></p><p><b>
Creating Expert Teams of Advocates for Justice, Bringing Respect and Dignity to our Clients to Achieve Holistic and Equitable Outcomes</b></p><p></p><p><b><br>
Reasons to work for the Office of the Public Defender:</b> <b>Our work changes lives!</b> OPD&rsquo;s work makes a difference for the people in our communities. Public Defenders work for their clients, protect constitutional rights, and ensure the system remains fair. We are proud of the work we do. To find out more about OPD visit our website.</p><p></p><p><b><br>
Benefits of working for OPD:</b> The ability to <b>work</b> and <b>play</b> in the <b>beautiful state of Montana</b> is one of the benefits you will love about this opportunity! Montana offers theaters, museums, fairs, rodeos, a high-quality educational system, and many recreational opportunities. Montana's mountains, rivers, and lakes provide year-round opportunities for outdoor enthusiasts. Fishing, hiking, camping, boating, biking, hunting, skiing, and snowmobiling can be accessed throughout our great state.</p><p>
Other fantastic benefits include:</p><ul><li><b>
Health coverage</b></li><li><b>
Retirement plans</b></li><li><b>
Paid vacation, sick leave, and holidays</b></li><li><b>
Work/life balance</b></li><li><b>
Flexible schedules</b></li><li><b>
Opportunities and room for professional growth</b></li><li><b>
Telework (when applicable)</b></li><li><b>
Public Service Loan Forgiveness - </b>Employment with the State of Montana may qualify you to receive public service loan forgiveness &ndash; visit the Federal Student Aid website to learn more!</li></ul><p><b>
Materials Required of Applicants:</b></p><ul><li><b>
Cover Letter</b></li><li><b>
Resume</b></li><li><b>
References: </b><i>Please provide contact information for (2) current or former supervisors and (1) professional peer.</i></li></ul><p></p><p><b><br>
About this Opportunity!</b></p><p></p><p><b><br>
Job Overview:</b></p><p>
The Legal Secretary is instrumental in ensuring the effective operations of Public Defender offices by performing a variety of high level administrative and legal office support activities. This position&rsquo;s responsibilities are to ensure the smooth and effective operations of the office which include but are not limited to data input and maintaining files, scheduling appointments, providing correspondence, assisting clients and office staff with information requests, and that all court requirements are met throughout the designated location. The Legal Secretary provides exceptional customer services to all clients, courts and internal customers in support of Public Defender Offices and reports to the Administrative Support Manager.</p><p><b>
Essential Functions (Major Duties or Responsibilities):</b></p><p><b>
A.</b><b> </b>Legal Office Support (70%)</p><ul><li> Manages and provides information regarding requests from clients, courts and office staff.</li><li> Arranges meetings, conferences and schedules appointments for clients, staff and management; Coordinates office functions with other state and local government offices.</li><li> Creates, reviews and maintains court calendars and provides complete and factual court calendars to appropriate parties and makes sure attorneys are notified.</li><li> Receives and screens office visitors and telephone calls.</li><li> Formats, drafts, prepares a wide variety of time sensitive and official legal documents such as legal pleadings, affidavits, warrants, motions and orders, summonses, subpoenas, correspondence, briefs, complaints, appeals, and pretrial agreements, stipulations, finding of facts, judgments, dismissals, and related documents in criminal cases and other public defender cases in accordance with instructions established in policies and procedures.</li><li> Reads and analyzes incoming correspondence, faxes, e-mail, memos, submissions, and reports to determine their significance and plan their distribution.</li><li> Reviews and distributes mail includes mailing, fax, or arranging delivery of legal correspondence to clients, witnesses, and court officials.</li><li> Prepares open cases and submits referrals to the conflict Defender Office.</li><li> Establish and maintain case files and ensures that such files are complete, up to date and in proper format and order, for criminal, dependent neglect, mental, and juvenile cases; retrieves legal documents, records, and reports.</li><li> Inputs data into Case Management System concerning all clients, case information, closes cases and runs reports from the OPD Case Management System.</li><li> Scans or copies correspondence, documents, evidence, and other printed material and enters into Case Management System.</li><li> Prepare invoices, reports, memos, letters, financial statements and other routine documents and inquiries.</li><li> Maintains filing system and records for criminal, dependent neglect, mental, and juvenile cases, opens files, closes files and files documents.</li><li> Assists attorneys in collecting information such as employment, medical, and other records.</li><li> Provides various administrative Services to management staff and clients such as order placement or case information.</li><li> Proofread documents, records, or other files to ensure accuracy.</li></ul><div></div><div><br>
B. Discovery (20%)</div><ul><li> Organizes, prepares and maintains documents, evidence, trial notebooks, various exhibits obtained during discovery by subject matter and chronologically for Public Defenders to use at depositions, motions hearings and during court.</li><li> Gathers and compiles information for exhibits and appendices, and discovery requests received from Public Defenders and Investigators. This includes requesting documents from County Attorney Office, Police Department, records management, and other sources; reading through files to identify information necessary to establish key facts to provide knowledgeable and accurate responses and documents that would be critical in successfully defending clients.</li><li> Retrieve and copy all documentation that relates to a particular case, subject, event, person, etc. as requested. Work often requires reading documents for content and interpreting whether a document is relevant and submitting to a Public Defender/Investigator for review.</li></ul><div></div><div><br>
C. Other Duties as Assigned (10%)</div><ul><li> Receives resolves and/or refers complaints to appropriate individuals.</li><li> May attend legal meetings, such as client interviews, or depositions, and take notes at meetings or conferences.</li><li> May assist with legal research by reviewing legal publications and performing data base searches to identify laws and court decisions relevant to pending cases.</li><li> Performs other duties as assigned.</li></ul><div></div><p><b><br>
Physical and Environmental Demands:</b> Typical office environment, utilizing a computer, telephone system and other office equipment. Minimal travel may be required approximately 5% of the time.</p><p><b>
Knowledge, Skills and Abilities (Behaviors):</b></p><p>
Required for the first day of work:</p><ul><li> Knowledge of office administrative processes and procedures.</li><li> Knowledge of bookkeeping and recordkeeping.</li><li> Effective written and oral communication skills.</li><li> Professional customer service skills.</li><li> Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, database, email, internet, and other computer programs.</li><li> Ability to develop and maintain cooperative working relationships.</li><li> Ability to follow written and verbal instructions.</li><li> Ability to plan, organize, and gather information.</li><li> Ability to work independently.</li><li> Ability to maintain confidential information.</li><li> Ability to accurately track numerous details simultaneously.</li><li> Ability to perform tasks with accuracy while under pressure of strict deadlines.</li></ul><div></div><p><i><br>
This agency participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, </i><i>https://www.e-verify.gov/</i><i>.</i></p></div><div></div><div><p><b><br>
Minimum Qualifications (Education and Experience):</b></p><div><ul><li> High school diploma or equivalent.</li><li> One year of directly related office experience of performing a variety of office support or clerical work.</li><li> Other combinations of directly related education and experience may be considered on a case-by-case basis.</li></ul><p></p><p><b><br>
Preferred</b>:</p><ul><li> Knowledge of the functions, procedures and organization of a law office and the principles and practices of legal research; court and law enforcement systems and understanding of different aspects of the criminal justice system, including law enforcement and jail procedures as well as legal terminology.</li></ul></div><div><br>
</div></div><div><b>
Applicant Pool Statement</b><b>:</b> If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.<div>
</div><b>
Training Assignment</b><b>:</b> This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.<div></div><div><br>
</div></div><div><b>
Salary: $</b> 50,186.42 - 59,443.00 Yearly<div></div><div><br>
</div><b>
Telework Eligibility</b><b>:</b> Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)<div>
</div><b>
Benefits Package Eligibility</b><b>:</b> Health Insurance, Paid Leave &amp; Holidays, Retirement Plan<div></div><div><br>
</div></div><div><b>
Number of Openings</b><b>:</b> 1<div>
</div><b>
Employee Status</b><b>:</b> Regular<div>
</div><b>
Schedule</b><b>:</b> Full-Time<div>
</div><b>
Job Type</b><b>:</b> Standard<div>
</div></div><div><b>
Shift</b><b>:</b> Day Job<div>
</div><b>
Travel</b><b>:</b> Yes, 5 % of the Time<div></div><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> Bozeman<div></div><div><br>
</div><b>
Agency</b><b>:</b> Office of Public Defender<div>
</div><b>
Union</b><b>:</b> American Federation of State, County &amp; Municipal Employees (AFSCME)<div></div><div><br>
</div></div><div><b>
Posting Date</b><b>:</b> Jun 23, 2026, 8:52:45 AM<div>
</div><b>
Closing Date (based on your computer's timezone)</b>: Jul 8, 2026, 12:59:00 AM<div>
</div></div><div><b>
Required Application Materials</b><b>:</b> Cover Letter, Resume, References<div></div><div><br>
</div></div><div><b>
Contact Name</b><b>:</b> Margaret McNivens | <b>Contact Email</b><b>:</b> Margaret.McNivens@mt.gov | <b>Contact Phone</b><b>:</b> 4064445374</div></div><p></p>

Legal Secretary -Conflict Defender Division

Falk, Waas, Solomon, Mendlestein & Davis

<p><b>Overview</b><br/>We are seeking a detail-oriented and motivated Legal Assistant to join our dynamic legal team. The ideal candidate will assist a Sr. Trial Lawyer with court and trial preparation.</p><p><b>Duties</b></p><ul><li>Assist Attorney on a day to day tasks relating to litigation</li><li>Assist Attorney on trial preparation, this involves organizing exhibits, preparing trial notebooks, and gathering evidence for attorneys case.</li><li>Assist Attorney in preparing for depositions, hearings, trials and conferences</li><li>Transcribing and proofreading of legal documents</li><li>Maintain and organizing electronic case files and update case management system with status information</li><li>Prepare court papers such as motions, subpoenas and other legal documents for court filing</li><li>Timely file court documents with various court administration, including E-filing.</li><li>Scheduling of hearings, pre-depositions, depositions, mediations, conferences</li><li>Maintain Attorney's calendar to track meeting, hearings, depositions, court dates and other due dates.</li><li>Compiling and organizing documents, preparing binders and/or folders</li><li>Responsible for scheduling and calendaring</li><li>Communicate effectively with opposing counsel, clients, witnesses, and other parties involved in legal matters.</li><li>Enter Attorney's time according to Firm billing practices in our case management system.</li></ul><p><b>Experience</b></p><ul><li>Previous experience as a Trial Legal Secretary or in a similar role within a law office is preferred.</li><li>Proficiency in legal research tools such as Lexis-Nexis</li><li>Strong organizational skills with the ability to manage multiple tasks effectively under tight deadlines.</li><li>Excellent written and verbal communication skills are essential for client interaction and documentation preparation.</li><li>A proactive approach to problem-solving with strong attention to detail is required.</li></ul><p><b>Qualifications</b></p><ul><li>Strong organizational skills,</li><li>Ability to perform well within a team envrioment</li><li>Strong verbal and written communication skills</li><li>Experience with E-Filing system in State and Federal courts and Florida's E Portal</li><li>Understanding of Federal and Florida Rules of Civil Procedure</li><li>Litigation process experience</li><li>Trial prepatation experience</li><li>Ability to work independently</li><li>Ability to multi-task in a fast-paced enviornment and staying calm under pressure of mutilple deadlines</li><li>Detailed oriented</li><li>Outlook experience</li><li>Computer skills</li></ul><p>Join our team as a Legal Assistant where your contributions will play a vital role in supporting our legal practice while gaining valuable experience in the field of law.</p><p>Job Type: Full-time</p><p>Pay: $60,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li><li>Work from home</li></ul><p>Work Location: In person</p>

Litigation Assistant

Karen B. Donahue, PsyD LLC

<p><b>PART-TIME OFFICE ADMINISTRATIVE ASSISTANT</b></p><p><i>Forensic &amp; Clinical Psychology Practice | Wall Township, NJ</i></p><p><b>About the Practice</b></p><p>A well-established forensic and clinical psychology practice seeks a sharp, dependable Part-Time Office Administrative Assistant. In addition to clinical therapy, the practice specializes in family court evaluations and court involved therapies working closely with attorneys, judges, and families in the New Jersey family court system. The Office Assistant plays a key role in maintaining organized office operations and efficient communication with clients. This is a small, professional office where your work directly supports meaningful outcomes for children and families.</p><p><b>Position Summary</b></p><p>This role is the backbone of daily office operations: managing communications with attorneys and clients, maintaining meticulous, organized files, and ensuring the practice runs smoothly. If you thrive in environments that demand precision, discretion, and professionalism, this is a strong fit.</p><p><b>Schedule</b></p><ul><li>Monday&ndash;Wednesday: In-office, approximately 6&ndash;8 hours/day</li><li>Thursday: ~1 hour remote (check phone and email messages with follow-up)</li><li>Some flexibility available based on mutual needs</li></ul><p><b>Key Responsibilities</b></p><ul><li>Serve as the first point of contact for clients, counsel, and court professionals via phone and email</li><li>Draft, proofread, and send professional correspondence (engagement letters, scheduling communications, record requests)</li><li>Maintain organized electronic and paper filing systems in compliance with forensic record-keeping standards</li><li>Schedule appointments and coordinate calendars across multiple cases</li><li>Scan, organize, and manage legal and clinical documents</li><li>Assist with personal and professional file storage and organization projects</li><li>Handle sensitive and confidential materials with the highest level of discretion</li><li>Ensure confidentiality and proper handling of sensitive information and HIPAA compliance</li></ul><p><b>Qualifications</b></p><p><b>Required:</b></p><ul><li>Direct experience as an administrative assistant, legal secretary, or secretary</li><li>Excellent verbal and written communication skills (you'll be drafting correspondence that goes to attorneys and the court)</li><li>Strong organizational skills and meticulous attention to detail</li><li>Comfortable handling confidential information in a legal/forensic context</li><li>Proficiency with Mac computers and Microsoft Office Suite</li></ul><p><b>Strongly Preferred:</b></p><ul><li>Experience in a law firm, legal department, or administrative role</li><li>Familiarity with legal terminology, document management, or case file organization</li><li>Undergrad/Graduate students pursuing future LPC, LCSW, or Psych licensure encouraged to apply</li><li>Tech-savvy and confident troubleshooting independently or by contacting support</li></ul><p><b>Why This Role Stands Out</b></p><ul><li>Work at the intersection of psychology and law in a collegial, small-office setting</li><li>Predictable part-time schedule with built-in flexibility</li><li>Professional growth opportunity for candidates interested in forensic or legal fields</li></ul><p><b>Compensation</b></p><p>Competitive hourly rate, commensurate with experience and qualifications.</p><p><b>Interested applicants should apply via email. Send resume and letter of interest to officeadmin@drkdonahue.com</b></p><p>Pay: $20.00 - $25.00 per hour</p><p>Work Location: Hybrid remote in Wall Township, NJ 07719</p>

Administrative Assistant

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