legal secretary

Grabill Law Offices

<p><b>Job Overview</b><br/>We are seeking a detail-oriented and proactive Legal Secretary to join our legal team. The ideal candidate will provide essential administrative support in an active law office environment, ensuring the smooth operation of daily activities. This role requires some comprehensive understanding of various areas of law, including but not limited to estate planning, family law, and litigation. The Legal Secretary will be responsible for managing legal documents, calendars, and communication.</p><p><b>Responsibilities</b></p><ul><li>Provide executive administrative support.</li><li>Draft, proofread, and finalize legal documents.</li><li>Manage case files.</li><li>Assist with project management tasks.</li><li>Perform data entry.</li><li>Maintain organized filing system.</li><li>Coordinate client communications.</li></ul><p><b>Skills</b></p><ul><li>Legal secretary experience preferred.</li><li>Knowledge of Microsoft Office.</li><li>Strong organizational skills.</li><li>Ability to manage multiple tasks efficiently.</li><li>Experience in clerical duties such as filing, transcription, and data entry.</li><li>Strong typing and proofreading skills.</li></ul><p>Job Type: Full-time</p><p>Pay: From $15.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>legal secretarial: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Legal Secretary

Jackson Lewis

<div><div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</div><div></div><div>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</div><div></div><div>
Job Summary (basic description)</div><div>
The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings, and documents; calendar maintenance; various office and client filing and electronic transcription.</div><div></div><div>
The successful candidate type by touch at least 65+ wpm accurately, is a very organized multi-tasking, detail-oriented team player possessing a minimum of 3 years recent litigation legal secretary experience (including electronic filing).</div><div></div><div>
Essential Functions</div><ul><li>
Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources.</li><li>
Provide support to four attorneys (possibly more) in employment law matters and backup support as needed.</li><li>
Answer phones and communicate with clients daily.</li><li>
Act as liaison between internal departments and outside agencies.</li><li>
Preparation/revision of correspondence, pleadings, documents, and other clerical assignments as directed.</li><li>
Handle a wide variety of complex and confidential time-sensitive material.</li><li>
Run conflict checks and open new client engagements as requested.</li><li>
Maintain calendars, CLE, reports, and time records.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.</li><li>
Maintain docketing for litigation attorneys.</li><li>
Transcribe electronic dictation, and schedule depositions.</li><li>
Various office and client filing; proofreading documents.</li><li>
Provide general office administrative support and backup other legal secretaries during their absence(s) from the office.</li></ul><div></div><div>
Qualifications/Skills Required</div><ul><li>
A minimum of 3 years recent legal secretarial experience within a law firm.</li><li>
Typing by touch 65+ wpm.</li><li>
Law firm billing software a plus. Expertise with state and federal rules and procedures.</li><li>
Must have a solid understanding of technical legal terminology as well as court filings.</li><li>
Experienced with trial preparation and briefs.</li><li>
Punctual with excellent attendance.</li><li>
Proficient with generating Tables of Authorities.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li>
Ability to multi-task, and timely respond to deadlines as well as balance workload.</li><li>
Expertise with Microsoft Office Suite products, including Outlook, Word, Excel, and PowerPoint.</li><li>
Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.</li></ul><div></div><div>
Educational Requirements</div><ul><li>
High School diploma or equivalent required.</li></ul><div></div><div>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div></div>

<div><div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</div><div></div><div>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</div><div></div><div>
Job Summary</div><div>
The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-filing pleadings; calendar maintenance; and various office and client filing. As an integral part of the team, this position is also responsible for office wide administrative functions.</div><div></div><div>
The successful candidate should type 65+ wpm accurately, and be a very organized, detail-oriented team player possessing at least 3 years recent legal secretary experience (including electronic filing).</div><div></div><div>
Essential Functions</div><ul><li>
Engage in the work of the attorneys by demonstrating knowledge and status of current cases and projects and meet project deadlines by utilizing available resources.</li><li>
Support multiple attorneys in employment law matters and provide backup support for colleagues as needed.</li><li>
Serve as a liaison to clients, between internal departments and to outside agencies.</li><li>
Prepare/revise correspondence, pleadings, documents, and other clerical assignments as directed.</li><li>
Handle a wide variety of complex and confidential time-sensitive material.</li><li>
Work with internal teams to complete conflicts checks and open new client engagements.</li><li>
Manage attorney expenses and assist with billing review and inquiries.</li><li>
Maintain calendars, CLE and bar licenses, reports and time records.</li><li>
Book and organize travel arrangements including flights, hotels, and transportation.</li><li>
Maintain docketing and proactively communicate deadlines for litigation attorneys.</li><li>
Transcribe electronic dictation, and schedule depositions.</li><li>
Various office and client filing; proofreading documents.</li><li>
Prepare documents for filing with various courts (Circuit and Federal).</li><li>
Assist with copying and printing large documents.</li><li>
Organize &amp; maintain file materials, scanning and downloading large documents.</li><li>
Assist with other office administrative functions as needed.</li></ul><div></div><div>
Qualifications/Skills Required</div><ul><li>
At least 3 years of recent litigation legal secretarial experience within a law firm, labor and employment field preferred.</li><li>
Ability to type 65+ wpm.</li><li>
Experience with InTapp, Netdocs, and Concur a plus.</li><li>
Experience with state and federal rules and procedures.</li><li>
Must have a solid understanding of technical legal terminology as well as court filings.</li><li>
Experienced with trial preparation and briefs.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li>
Ability to multi-task, and timely respond to deadlines as well as balance workload.</li><li>
Proficiency in Office Suite 365 including Outlook and Word, and basic knowledge of Excel, and PowerPoint.</li><li>
Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level. Must be able to work in a fast-paced environment with a positive attitude.</li><li>
Detail oriented, thorough, and accurate.</li></ul><div></div><div>
Educational Requirements</div><ul><li>
High School diploma or equivalent required.</li><li>
4-year college degree preferred.</li></ul><div></div><div>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div></div>

<div><div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</div><div></div><div>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</div><div></div><div>
Job Summary (basic description)</div><div>
The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; calendar maintenance; various office and client filing and electronic transcription.</div><div></div><div>
The successful candidate types at least 65+ wpm accurately, is a very organized multi-tasking, detail-oriented team player possessing at least 10 years recent litigation legal secretary experience (including electronic filing).</div><div></div><div>
Essential Functions</div><ul><li>
Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li>
Provide support to up to five attorneys in employment law matters and backup support as needed.</li><li>
Answer phones and communicate with clients on a daily basis.</li><li>
Act as liaison between internal departments and outside agencies.</li><li>
Preparation/revision of correspondence, pleadings, documents and other clerical assignments as directed.</li><li>
Handle a wide variety of complex and confidential time-sensitive material.</li><li>
Run conflict checks and open new client engagements as requested.</li><li>
Maintain calendars, CLE, reports and time records.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.</li><li>
Maintain docketing for litigation attorneys.</li><li>
Transcribe electronic dictation and schedule depositions.</li><li>
Various office and client filing; proofreading documents.</li></ul><div></div><div>
Qualifications/Skills Required</div><ul><li>
3+ years&rsquo; experience as a legal secretary in a law firm</li><li>
Litigation experienced required</li><li>
The ability to learn, move in a fast-paced environment, stay organized, and learn new systems and skills quickly</li><li>
Must have a solid understanding of technical legal terminology as well as court filings.</li><li>
Experienced with trial preparation and briefs.</li><li>
Punctual with excellent attendance.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li>
Ability to multi-task, and timely respond to deadlines as well as balance workload.</li><li>
Knowledge of Office 365, including Outlook, Word, Excel, and PowerPoint.</li><li>
Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.</li></ul><div></div><div>
Educational Requirements</div><ul><li>
High School diploma or equivalent required.</li><li>
4 year college degree preferred.</li></ul><div></div><div>
This is a hybrid position, but the first 90 days of employment are required in-office.</div><div></div><div>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div></div>

<div><div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</div><div></div><div>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</div><div></div><div>
Job Summary (basic description)</div><div>
The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; calendar maintenance; various office and client filing and electronic transcription.</div><div></div><div>
The successful candidate types at least 65+ wpm accurately, is a very organized multi-tasking, detail-oriented team player possessing at least 3 years recent legal secretary experience (including electronic filing).</div><div></div><div>
Essential Functions</div><ul><li>
Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li>
Provide support to up to three attorneys in employment law matters and backup support as needed.</li><li>
Answer phones and communicate with clients on a daily basis.</li><li>
Act as liaison between internal departments and outside agencies.</li><li>
Preparation/revision of correspondence, pleadings, documents and other clerical assignments as directed.</li><li>
Handle a wide variety of complex and confidential time-sensitive material.</li><li>
Run conflict checks and open new client engagements as requested.</li><li>
Maintain calendars, CLE, reports and time records.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.</li><li>
Maintain docketing for litigation attorneys.</li><li>
Transcribe electronic dictation, and schedule depositions.</li><li>
Various office and client filing; proofreading documents.</li></ul><div></div><div>
Qualifications/Skills Required</div><ul><li>
At least 3 years recent legal secretarial experience within a law firm, at least one of which was in the labor and employment field.</li><li>
Typing 65+ wpm.</li><li>
Law firm billing software a plus. Familiarity with state and federal rules and procedures.</li><li>
Must have a solid understanding of technical legal terminology as well as court filings.</li><li>
Experienced with trial preparation and briefs.</li><li>
Punctual with excellent attendance.</li><li>
Proficient with generating Tables of Authorities.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li>
Ability to multi-task, and timely respond to deadlines as well as balance workload.</li><li>
Knowledge of Office Suite 2007 a plus, including Outlook, Word, Excel, and PowerPoint.</li><li>
Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.</li></ul><div></div><div>
Educational Requirements</div><ul><li>
High School diploma or equivalent required.</li><li>
4 year college degree preferred.</li></ul><div></div><div>
This is a hybrid position.</div><div></div><div>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div></div>

<div><div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</div><div></div><div>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</div><div></div><div>
Jackson Lewis is seeking a Legal Secretary for the Los Angeles, CA office.</div><div>
In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks as necessary.</div><div></div><div>
Duties and Responsibilities:</div><ul><li>
Maintain electronic case files and update as needed following set protocols for search ease.</li><li>
Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters.</li><li>
Assist with preparation of administrative filings/exhibits in agency matters.</li><li>
Assist with preparation of exhibits for submission in a variety of matters.</li><li>
Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.</li><li>
Complete monthly expense reports for assigned attorneys.</li><li>
Assist attorneys with monthly client invoicing in conjunction with our billing department.</li><li>
Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm&rsquo;s travel agency.</li><li>
Prepare notebooks and proofreading of documents.</li><li>
Run conflict checks and open new client engagements in conjunction with our new business team.</li><li>
Continued knowledge and basic status of current cases and projects of assigned attorneys.</li><li>
Handle a wide variety of complex and confidential, time-sensitive material.</li><li>
Perform other administrative duties as assigned.</li></ul><div></div><div>
For California, the expected salary range for this position is between $40.00 and $50.00 per hour. The actual compensation will be determined based on experience and other factors permitted by law.</div><div></div><div>
Skills and Educational Requirements:</div><ul><li>
3 years minimum legal experience, preferably in employment law.</li><li>
Solid understanding of basic technical legal terminology.</li><li>
Solid experience working in ECF and Colorado state e-filing systems.</li><li>
Solid experience in working with document database system (Netdocs or similar).</li><li>
Proficiency in Windows environment including Word and Outlook.</li><li>
Familiarity with state and federal rules and procedures, general legal procedures.</li><li>
Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.</li><li>
Experience supporting 4 plus active attorneys at one time a strong plus.</li><li>
Experienced with trial preparation a plus.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.</li><li>
Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.</li><li>
Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.</li><li>
Reliable with punctuality and attendance.</li><li>
Associate Degree or 4-year college degree preferred, or relevant experience considered.</li></ul><div></div><div>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.</div></div>

Al Tamimi & Company

<div>
 <p>
  <strong>
   <u>
    Role:
   </u>
  </strong>
  Secretary (Legal)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Reporting line:
   </u>
  </strong>
  Team Leader
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Requirements:
   </u>
  </strong>
 </p>
 <ul>
  <li>
   5+ years of secretarial experience with a professional services company
  </li>
  <li>
   Familiarity with legal documents and terminology
  </li>
  <li>
   Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
  </li>
  <li>
   Experience with legal technology (document management systems, transcription software, dictaphone, etc)
  </li>
  <li>
   Superior written and oral communication skills in English
  </li>
  <li>
   Ability to work with a team of lawyers and other colleagues
  </li>
  <li>
   Outstanding time-management and accurate typing skills
  </li>
  <li>
   Capability to effectively prioritize and meet deadlines
  </li>
  <li>
   Strong interpersonal skills with an ability to build relationships with senior executives
  </li>
  <li>
   Good problem-solving and decision-making skills
  </li>
  <li>
   Exceptional organizational skills
  </li>
  <li>
   Demonstrate a courteous and professional demeanor
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Duties &amp; Responsibilities:
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to one or more lawyers
  </li>
  <li>
   Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
  </li>
  <li>
   Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
  </li>
  <li>
   Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
  </li>
  <li>
   Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
  </li>
  <li>
   File, organize, scan, copy and fax legal documents promptly
  </li>
  <li>
   Screen, direct, and prioritize incoming calls and emails to lawyers
  </li>
  <li>
   Adhere to the Firm&rsquo;s policies and procedures
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Relationships:
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Lawyers
  </li>
  <li>
   Team Leader
  </li>
  <li>
   Business Support Teams
  </li>
  <li>
   Secretaries
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Diversity, Equity &amp; Inclusion
   </u>
  </strong>
  :
 </p>
 <ul>
  <li>
   Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
  </li>
  <li>
   We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
  </li>
  <li>
   Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


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