legal secretary

St. Joseph County, IN

<div><p><b>POSITION: </b><b>LEGAL SECRETARY</b>
</p><p><b>DEPARTMENT:</b> <b>ST. JOSEPH COUNTY PROSECUTOR&rsquo;S OFFICE</b>
</p><p><b>WORK SCHEDULE: MONDAY &ndash; FRIDAY, 8:00a.m. THROUGH 4:30p.m.</b>
</p><p><b>JOB CATEGORY:</b> <b>OPTIONAL/PREFERRED</b>
</p><p><b>SALARY: $39,537 PER YEAR</b>
</p><p><b>FLSA STATUS:</b> <b>NON-EXEMPT</b>
</p><p><b>DATES:
</b></p><p><b>To perform this position successfully, an individual must be able to perform each essential function.</b> <b>The requirements listed in this document are representative of the knowledge, skill, and/or abilities required. St. Joseph County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless those accommodations would present an undue hardship.</b><br>
</p><p></p><p>Incumbent serves as Legal Secretary<br>
</p><p></p><p><b><i>Benefits</i></b><br>
</p><p></p><p>Affordable Medical, Dental, and Vision Plans
</p><p>Paid Time Off (PTO) with generous accruals
</p><p>Employer Paid Life Insurance coverage
</p><p>Short-Term and Long-Term Disability (STD/LTD)
</p><p>Flexible Spending Accounts (FSA) for healthcare and dependent care
</p><p>Gym Membership Discounts to encourage wellness
</p><p>Employer-Funded PERF (Public Employees' Retirement Fund)
</p><p>Access to additional voluntary benefits and resources<br>
</p><p></p><p><b>Description:</b></p>
<p>
The St. Joseph County Prosecutor&rsquo;s Office in South Bend, Indiana, is seeking a secretary for its Special Victims Unit, which investigates and prosecutes sex crimes and child abuse.<br>
</p><p></p><p>The St. Joseph County Prosecutor&rsquo;s Office is committed to protecting everyone in our community by keeping dangerous criminals off our streets, rehabilitating those who can contribute to our community, and respecting victims of crime.<br>
</p><p></p><p>Our team includes Prosecutor Ken Cotter, deputy prosecuting attorneys, paralegals, investigators, child support caseworkers, victim advocates, and support staff. We work with residents, police, and other government leaders to make St. Joseph County a better place to live and raise a family.<br>
</p><p></p><p><b>Essential Functions:</b><br>
</p><p></p><p>The secretary provides administrative assistance to attorneys and paralegals, including typing pleadings, correspondence, and other documents from handwritten instructions. The secretary will forward victim information to victim advocates; compose and type routine correspondence and read and route incoming mail; scan police reports, correspondence, and legal documents into the office case management system and send them to appropriate courts or offices; ensure proper indexing and electronic filing of legal documents; and perform other duties as assigned from time to time. The secretary will occasionally work on weekend or holiday mornings to assist with weekend criminal charging per the office rotation schedule.<br>
</p><p></p><p><b>Qualifications:</b><br>
</p><p></p><p>Qualifications: Employee will be held to a high level of confidentiality. To perform successfully, an individual must be able to perform each essential duty satisfactorily. Employee must be punctual and able to focus on work duties during normal work hours.<br>
</p> <p></p><p>Education and/or Experience: High school graduation level language and mathematical skills and computer and equipment operation skills equivalent to a business school certificate or comparable experience. Criminal Justice degree preferred.<br>
</p> <p></p><p>Physical Demands: Employee must be able to sit and perform common clerical tasks; carry files and supplies as needed; walk short distances to equipment and converse with co-workers regarding office duties. Also, must be able to file documents and/or retrieve paperwork from the courthouse. Position does not require any heavy, repetitive, or overhead lifting.<br>
</p> <p></p><p>Work Environment: Interior office environment in close proximity to other legal secretaries, attorneys, paralegals and victim advocates.<br>
</p><p></p><p>NOTE: Employee must work occasional half days on Saturdays or holidays as required by office need to file charges within 48 hours.</p></div>

Legal Secretary

Fagen, Friedman & Fulfrost LLP

<div><div><b>Join F3 Law: Legal Secretary - Los Angeles</b></div>
<div>Fagen Friedman &amp; Fulfrost LLP, California&rsquo;s leading education law firm, seeks a legal secretary to join a collegial team of results-oriented practitioners in our Los Angeles Office.</div>
<div></div><div><b>OVERVIEW:</b><br>
The Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and the Firm&rsquo;s clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change.<br>
<br>
<b>REQUIRED duties and experience include:</b></div>
<ul><li>File management and document production</li>
<li>Extensive experience with e-filing in administrative, state, and federal courts</li>
<li>Draft, proofread, and edit correspondence</li>
<li>Client interaction/communication with clients, courts, and attorneys</li>
<li>Knowledge of court rules and civil procedures in State and Federal jurisdictions</li>
<li>Legal calendaring via Juralaw and other electronic court rule programs</li>
<li>Management of multiple calendars, appointments, and travel arrangements</li>
<li>Preparation of travel/expense reimbursements</li>
</ul><div><b>QUALIFICATIONS:</b></div>
<ul><li>High school diploma or GED; Associates/ Bachelor's degree preferred</li>
<li>In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software</li>
<li>A minimum of <b>THREE (3)</b> years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus</li>
</ul><div><div><h3 class="jobSectionHeader"><b>COMPENSATION &amp; BENEFITS</b></h3>
<ul><li><b>Salary</b>: Hourly wage ranges from $38.47 to $50.49, based on experience.</li>
<li><b>Benefits</b>: F3 Law provides a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit-sharing contributions.</li>
</ul><h3 class="jobSectionHeader"><b>DIVERSITY, EQUITY, AND INCLUSION</b></h3>
<h3 class="jobSectionHeader"><b>F3 Law is an equal opportunity employer committed to reflecting the rich diversity of California&rsquo;s six million+ students. We foster an inclusive workplace where differences in race, age, gender identity, sexual orientation, socioeconomic status, religion, physical and mental ability, and language are respected and celebrated.</b></h3>
<h3 class="jobSectionHeader"><b>Application Process</b></h3>
<p>To apply, please submit the following documents:</p>
<ul><li>Employment Application</li>
<li>Cover Letter</li>
<li>Resume</li>
</ul>
<p><b>At F3 Law, we make a meaningful impact on California&rsquo;s educational institutions and the communities they serve. Apply today!</b></p></div></div></div>

Kingston Stanley

<div>
 <p>
  We are seeking a highly organized and professional
  <strong>
   Legal Secretary
  </strong>
  to join a dynamic Finance &amp; Corporate team in Dubai.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The ideal candidate will provide high-level administrative support to senior attorneys and partners, ensuring seamless communication, efficient workflow, and exceptional client service.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Prepare standard and complex legal documents, including company formations, board minutes, resolutions, powers of attorney, structured finance documentation, legal opinions, and share certificates.
  </li>
  <li>
   Manage filings with internal and external bodies and liaise with registered offices regarding entity filings.
  </li>
  <li>
   Undertake apostilling and legalisation of corporate documents, coordinating with clients and relevant authorities.
  </li>
  <li>
   Support billing processes, including drafting narratives and assisting with collections.
  </li>
  <li>
   Manage diaries, schedule meetings, prepare agendas, and ensure smooth logistics.
  </li>
  <li>
   Maintain accurate records and correspondence files for client matters.
  </li>
  <li>
   Support the secretarial team collaboratively and provide cover during absences.
  </li>
  <li>
   Liaise with clients professionally in accordance with firm policies.
  </li>
  <li>
   Participate in special projects and perform ad-hoc tasks as required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Recognized legal secretarial qualification.
  </li>
  <li>
   3+ years of secretarial experience in a legal or professional services environment supporting senior professionals.
  </li>
  <li>
   Strong understanding of legal terminology, procedures, and documentation.
  </li>
  <li>
   Experience with legal practice management and document management systems.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    DUE TO THE NUMBER OF APPLICATIONS RECEIVED, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
   </u>
  </strong>
 </p>
 <p>
 </p>
</div>


Jackson Lewis

<div><div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</div><div></div><div>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</div><div></div><div>
The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; calendar maintenance; various office and client filing.</div><div></div><div>
The successful candidate types at least 65+ wpm accurately, is a very organized multi-tasking, detail-oriented team player possessing at least 3 years recent legal secretary experience (including electronic filing).</div><div></div><div>
Essential Functions</div><ul><li>
Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li>
Provide support to multiple attorneys in employment law matters and backup support as needed.</li><li>
Act as liaison between internal departments and outside agencies.</li><li>
Preparation/revision of correspondence, pleadings, documents and other clerical assignments as directed.</li><li>
Handle a wide variety of complex and confidential time-sensitive material.</li><li>
Run conflict checks and open new client engagements as requested.</li><li>
Maintain calendars, CLE, reports and time records.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.</li><li>
Maintain docketing for litigation attorneys.</li><li>
Schedule depositions.</li><li>
Various office and client filing; proofreading documents.</li></ul><div></div><div>
Qualifications/Skills Required</div><ul><li>
At least 3 years recent legal secretarial experience within a law firm, labor and employment experience a plus.</li><li>
Typing 65+ wpm.</li><li>
Familiarity with state and federal rules and procedures.</li><li>
Must have a solid understanding of technical legal terminology as well as court filings.</li><li>
Experienced with trial preparation and briefs.</li><li>
Punctual with excellent attendance.</li><li>
Proficient with generating Tables of Authorities.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li>
Ability to multi-task, and timely respond to deadlines as well as balance workload in a high volume litigation practice.</li><li>
Knowledge of Office Suite 2007 a plus, including Outlook, Word, Excel, and PowerPoint.</li><li>
Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.</li></ul><div></div><div>
Educational Requirements</div><ul><li>
High School diploma or equivalent required.</li><li>
4 year college degree preferred.</li></ul><div>
#LI-DO1</div><div>
#LI-Hybrid</div><div></div><div>
This is a hybrid position.</div><div></div><div>
Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.
</div><div></div><div>We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div></div>

Liles White PLLC

<p>We are seeking a reliable and detail-oriented Legal Assistant / Legal Secretary with at least one year of experience handling personal injury and commercial trucking cases. The ideal candidate will have strong organizational skills, a proactive mindset, and the ability to meet deadlines with minimal supervision. Duties include:</p><ul><li>Answer and direct phone calls in a professional manner</li><li>Scan, file, fax, and manage incoming/outgoing documents</li><li>Organize and Bates-stamp document production</li><li>Draft correspondence</li><li>Request, track, and organize medical records and bills</li></ul><p>Job Type: Full-time</p><p>Base Pay: $18.00 - $22.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

MENA Recruit

The Role
<br>Our client is expanding their Legal Secretary team in Abu Dhabi and is looking to hire an experienced support professional for a full-time, permanent role. This is a fantastic opportunity to join a high-performing legal office and provide essential administrative support to senior lawyers. Key Responsibilities: • Manage monthly billing cycles: input, review, edit, and close attorney time entries • Perform narrative edits and coordinate with billing specialists for transfers • Submit and track expense claims through Chrome River • Process payments and cheque requests using correct client/matter codes • Arrange complex travel itineraries through the firm’s travel provider • Format documents to house style and support general secretarial tasks • Maintain discretion, confidentiality, and responsiveness in a fast-paced legal setting
<br><br>
Requirements
<br><ul>
<li>Minimum 4 years’ experience as a Legal Secretary in an international law firm • Resilient, proactive, and dependable • Strong billing experience is essential • Excellent working knowledge of Microsoft Word, Outlook, and Windows-based tools • Familiarity with spreadsheet, database, and presentation software is a plus #MENARecruitStrength #LegalSecretaryAbuDhabi #LegalSupportUAE #InternationalLawFirms</li>
</ul>
About the company
<br>MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Aeroprecision

<p>we need experienced candidates for the post of Legal Secretary</p><p>Qualification - BBA LL.B.</p><p>Only applicable for <i><b>FEMALE</b></i> candidates</p><p>Aeroprecision, Thiruvananthapuram, is a <b>multinational aerospace precision manufacturing</b> <b>company</b>. Certified with AS9100D, <b>ISO 9001:2015</b> we specialize in delivering high-quality aerospace components and services with strict adherence to international standards.</p><p>Our employees gain hands-on experience with advanced manufacturing technologies such as <b>CNC, EDM, VMC, grinders, and metrology</b> systems. We operate with structured processes and robust quality systems, offering a professional environment for technical skill development and career advancement in the aerospace and defense sector.</p><p><b>As part of our global expansion, we are establishing new branches in Europe and the Middle East, creating opportunities for international exposure and growth. At Aeroprecision, employees can expect a collaborative, standards-driven culture focused on precision, compliance, and continuous improvement.</b></p><p>Job Type: Full-time</p><p>Pay: &#8377;25,000.00 per month</p><p>Work Location: In person</p>

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