legal secretary

Kolar & Associates, A Law Corporation

<p><b>About the Firm</b></p><p>Kolar &amp; Associates, A Law Corporation is recognized as one of California&rsquo;s premiere business and commercial litigation firms. The firm is a general civil litigation practice which includes the defense of all corporations with an emphasis on the defense of automobile dealers in all aspects of their day operations as well as pre-litigation and litigation matters.</p><p><b>Legal Secretary</b></p><p>Industry leading litigation firm with growth opportunities, looking for a Legal Secretary. The</p><p>ideal candidate will be a personable, energetic individual interested in continuing to develop their skills in the legal field. 2 to 3 years of experience preferred. This position will be reporting directly to the attorney(s) they are assigned to.</p><p><b>Job Duties</b></p><p>&#9642; E-file in State and Federal courts</p><p>&#9642; Calendar court and civil litigation deadlines</p><p>&#9642; Draft legal documents, routine correspondence and emails</p><p>&#9642; Prepare and serve court documents, civil subpoenas and notices</p><p>&#9642; Prepare Judicial Council Forms, discovery and pleading templates</p><p>&#9642; Schedule depositions, order court reporters, attorney appearances and make travel arrangements</p><p>&#9642; Assist staff and attorneys with required tasks</p><p><b>Qualifications</b></p><p>&#9642; Attention to detail</p><p>&#9642; Extensive experience in Word, Excel and Adobe</p><p>&#9642; Strong verbal and communication skills</p><p>&#9642; Exceptional organizational skills</p><p><b>Hourly Pay:</b> $28 - 40 per hour <i>***Pay negotiable based on experience***</i></p><p><b>Benefits:</b> Health Insurance, 401(k), 401(k) Matching, Paid Time Off, Vision and Dental Insurance</p><p><i>EEO Statement</i></p><p><i>Kolar &amp; Associates is an equal opportunity employer. We offer a welcoming and inclusive environment, we do not discriminate on the basis of race, sex, age, religion, gender identity, sexual orientation, veteran or disability status. We welcome all applicants from a wide range of candidates. Selection for roles will be based on individual merit alone.</i></p><p>Job Type: Full-time</p><p>Pay: $28.00 - $40.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Civil Litigation Legal Secretary: 2 years (Required)</li><li>Microsoft Office: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

Legal Secretary

Aeroprecision

<p>we need experienced candidates for the post of Legal Secretary</p><p>Qualification - MBA / BBA LL.B.</p><p>Only applicable for <i><b>FEMALE</b></i> candidates</p><p>CV enclosed with colour photo</p><p>Job Type: Full-time</p><p>Pay: &#8377;25,000.00 per month</p><p>Work Location: In person</p>

Abdalla Alowais Advocates & Legal consultants

<p><b>Job Summary:</b></p><p>We are seeking a highly organized and proactive <b>Legal Secretary</b> to support and manage our legal team. The ideal candidate must be <b>bilingual</b> in <b>Arabic and English</b>, capable of following up on daily tasks, and effectively communicating with clients regarding case updates and statuses. This role requires excellent attention to detail, strong communication skills, and the ability to manage multiple legal and administrative tasks efficiently.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide administrative and secretarial support to the legal team.</li><li>Follow up with team members on their daily tasks and ensure deadlines are met.</li><li>Manage and coordinate the workflow of the legal team.</li><li>Communicate regularly with clients to provide updates on case status and developments.</li><li>Maintain and organize legal files, records, and case documentation.</li><li>Coordinate meetings, appointments, and legal proceedings.</li><li>Handle confidential legal information with professionalism and discretion.</li><li>Conduct basic legal research as needed.</li><li>Liaise with external parties, including clients, government entities, and law firms.</li><li>Assist in preparing reports and presentations for legal cases.</li></ul><p><b>Requirements:</b></p><ul><li><b>Education</b>: <b>Bachelor&rsquo;s degree in Law (LLB)</b></li><li><b>Bilingual</b>: Proficiency in both Arabic and English (written and spoken).</li><li><b>Experience</b>: Minimum <b>3 years of UAE experience</b> in a legal secretary role within a law firm or legal department.</li><li><b>Skills</b>: Strong organizational and communication skills, attention to detail, and ability to multitask.</li><li><b>Tech-Savvy</b>: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal case management software.</li><li><b>Professionalism</b>: Ability to handle sensitive legal matters with confidentiality and discretion</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>kindly provide your expected salary for this position?</li><li>Are you available to join immediately? If not, how many days of notice period would you require from today?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Legal Secretary : 3 years (Required)</li></ul><p>Language:</p><ul><li>Arabic  (Required)</li><li>English (Required)</li></ul>

Smith, Hannan, Parker & Bowden, P.C.

<p>Overview:<br/>We are seeking a highly organized and detail-oriented Legal Secretary to join our team. As a Legal Secretary, you will play a crucial role in ensuring the smooth operation of our office. The ideal candidate will have experience in office management and possess strong administrative skills.</p><p>Responsibilities:</p><ul><li>Answering multiple lines, screening, and forwarding phone calls in a professional manner as well as taking messages and forwarding calls to voice mail when appropriate.</li><li>Welcoming clients and visitors upon arrival at reception and providing them with any necessary directions or information.</li><li>File Management</li><li>Scanning and e-filing documents.</li><li>Working with clients.</li><li>Drafting and mailing out letters.</li><li>Taking payments and writing receipts.</li><li>Running errands (courthouse, bank, mail, Federal Express, etc.).</li><li>Observing business etiquette and maintaining a professional appearance</li></ul><p>Experience:</p><ul><li>Possess strong customer service and interpersonal skills.</li><li>Ability to communicate verbally and in writing in a professional manner.</li><li>Proficiency in using computer software such as Microsoft Office Suite (Word, Excel, Outlook, and Access).</li><li>Good typing skills with a high level of accuracy.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li>Attention to detail and ability to maintain confidentiality of sensitive information.</li><li>High school diploma, G.E.D., or equivalent.</li><li>Valid driver's license</li><li>Able to post and update social media accounts.</li><li>Familiarity with the legal system.</li><li>Spanish speaking is a plus.</li></ul><p>Job Type: Full-time</p><p>Pay: $10.00 - $16.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>Paid time off</li><li>Retirement plan</li><li>Travel reimbursement</li></ul><p>Work Location: In person</p>

MENA Recruit

The Role
<br>An exciting opportunity to be part of a prestigious international law firm’s growing Riyadh office — we are seeking an experienced Legal Secretary to provide high-level support across multiple practice groups. The successful candidate will: 1. Manage a full range of secretarial and administrative support for partners and associates. 2. Draft, format, and finalise correspondence, engagement letters, billing letters, and simple legal documents. 3. Coordinate matter management from file opening through to closure/archival, ensuring compliance with firm policies. 4. Organise diaries, meetings, and travel arrangements, including visas and itineraries. 5. Assist with billing processes, timesheet management, and expense claims. 6. Provide support with business development activities, including pitches, CV updates, and client reporting. 7. Maintain accurate filing systems (electronic and hard copy) and manage email correspondence efficiently. 8. Contribute to the smooth running of the office, including reception duties to greet clients and visitors when needed.
<br><br>
Requirements
<br>1. Minimum of three years’ experience as a Legal Secretary in an international law firm. 2. Strong written and verbal communication skills in Arabic and English. 3. Intermediate to advanced knowledge of MS Word, Excel, PowerPoint, and Outlook. 4. Excellent organizational skills with the ability to manage competing priorities and work under pressure. 5. Attention to detail and proven ability to deliver accurate work to deadlines. 6. Strong interpersonal skills with the ability to collaborate effectively across all levels. #MENARecruitStrength #LegalSecretary #LegalPA #LegalSupport #RiyadhJobs #KSAJobs #LawFirmCareers #MiddleEastLegal
<br><br>
About the company
<br>MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

United States Department of Justice

<p></p><div><div><div><div><div><div><div><div><div><div><div><div><div>Join our dynamic team of criminal prosecutors and legal staff in our West Covina Office protecting the most vulnerable members of our communities and to safeguarding our state&rsquo;s healthcare programs! The Division of Medi-Cal Fraud and Elder Abuse investigates and prosecutes complex criminal cases in state courts, including (1) fraud committed against the Medi-Cal programs by providers, such as licensed physicians, pharmacists, and nurses and others, and (2) criminal abuse and neglect of elder and dependent adults in nursing homes and other residential care facilities. We are looking for you if you are a team-oriented, well-organized self-starter seeking to serve justice for your fellow Californians.</div><div></div><div><br>
Under the supervision of the Supervising Deputy Attorney General, the Legal Secretary performs legal secretarial duties in support of the West Covina Office&rsquo;s legal team. The Legal Secretary adheres to office procedures, ensures all legal documents are skillfully drafted, proofread, formatted, and files and serves said documents in accordance with legal requirements and court deadlines. At the West Covina Office, the Legal Secretary maintains internal databases and systems and organizes voluminous case files complying with federal, state, and local laws, rules and regulations, as well as office policies and practices. The Legal Secretary drafts, reviews, and process office correspondence, maintains office calendars, and processes subpoenas and travel.</div><p><b><br>
Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit.</b> <b>The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit </b>Human Resources Manual - CalHR</p><div>
Please let us know how you heard about our position by taking this brief survey:</div><p>
https://www.surveymonkey.com/r/P7X675V</p><p>
You will find additional information about the job in the <b>Duty Statement</b>.</p>
</div><p></p><div><p>Working Conditions</p>
<p>Telework is available but is contingent on DMFEA's operational needs. Telework requires California residency.
</p></div></div><div><div><p>Minimum Requirements</p>
You will find the Minimum Requirements in the Class Specification.<ul><li>
LEGAL SECRETARY</li></ul>
</div><div><p>Additional Documents</p>
<ul><li>Job Application Package Checklist</li><li>
Duty Statement</li></ul>
</div></div><div><div><p>Position Details</p>
<div><div><div><b>Job Code #:</b> </div><div>JC-481957
</div></div><div><div><b>Position #(s):</b>
</div><div><div>423-667-1282-901</div>
</div></div><div><div><div><b>Working Title:</b> </div><div><b>Legal Secretary</b>
</div></div></div><div><div><b>Classification:</b> </div><div>LEGAL SECRETARY
<div>$4,371.00 - $5,473.00 A
</div><div>$4,591.00 - $5,748.00 B
</div>New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
</div></div><div></div><div><div><b># of Positions:</b> </div><div>1
</div></div><div><div><b>Work Location:</b> </div><div>Los Angeles County
</div></div><div><div><b>Telework:</b> </div><div>Hybrid
</div></div><div><div><b>Job Type:</b> </div><div>Permanent, Full Time
</div></div><div><div><div><b>Work Shift:</b> </div><div>Day
</div></div></div><div><div><div><b>Work Week:</b> </div><div>Monday - Friday
</div></div></div></div></div><div><p>Department Information</p>
<div><ul><li>This position is located in the Division of Medi-Cal Fraud and Elder Abuse, Criminal Prosecutions Section, West Covina.<br>
</li><li>
Legal Secretaries in Alameda, Contra Costa, Fresno, Los Angeles, Marin, Orange, Sacramento, San Diego, San Francisco, San Mateo, and Santa Clara Counties qualify for the &quot;Hire Above Minimum&quot; (HAM). The starting salary of Range A will be $4,913 and Range B $5,162. Employees may be eligible for a recruitment and retention pay differential based on qualifying pay periods.</li><li>
Please note that the Legal Secretary classification contains multiple salary ranges. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with applicable laws, rules, and regulations. New-to-State employees will be given the minimum salary Range A, unless you meet Alternate Range Criteria 405 as follows:</li></ul><div>
Range A. This range shall apply to incumbents who do not meet the criteria for payment in Range B.<br>
<br>
Range B. This range shall apply to the legal secretaries who meet all of the criteria for Range A, have completed at least 12 months at Range A with satisfactory or above performances rating, and either:<br>
<br>
1. Work in a department that has level IV attorneys. or<br>
<br>
2. Perform legal secretarial work for the chief legal administrator with major administrative responsibility for a complex legal program and large professional staff.<br>
<br>
When the requirements for a particular criteria are met and upon recommendation of the appointing power, the employee shall receive a rate under the provisions of DPA Rule 599.676.<br>
</div><ul><li><b>
Individuals who are new to State service must have list eligibility in order to gain employment with the Office of the Attorney General. To access the Legal Secretary Examination and obtain list eligibility, please click </b><b>HERE</b><b>.
 </b></li></ul><ul><li>Additional exams and information can be found at: https://oag.ca.gov/careers/exams.</li><li>
Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.<br>
</li><li>
For more information about the Department of Justice, please visit the Attorney General&rsquo;s website at www.oag.ca.gov.</li></ul>
</div></div></div><div></div><div><div><p>Special Requirements</p>
<div></div><div><ul><li>A fingerprint check will be required.</li></ul>
<ul><li>Clearly indicate JC-481957 and the title of this position in the &ldquo;Examination or Job Title(s) for Which you are Applying:&rdquo; section located on the first page of your State Application.</li></ul>
<ul><li>See the list of Required Application Package Documents below; incomplete application packages will not be considered.</li></ul>
</div></div><div><p>Application Instructions</p>
<div><p>Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
</p>Final Filing Date: 9/22/2025
<p><b>Who May Apply</b></p>
<div>Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
<br>
<br>
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
</div><p><b>How To Apply</b></p>
<div>Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:<br>
<div><p><b>Address for Mailing Application Packages</b></p>
<p>You may submit your application and any applicable or required documents to:</p><br>
<div></div><div><div><div>Department of Justice
</div><div>DMFEA Personnel
</div><div>Attn: Kittiya Jaikaew (JC-481957)
</div><div>2329 Gateway Oaks Drive
</div><div></div><div>Sacramento, CA 95833
</div></div></div></div><div><p><b>Address for Drop-Off Application Packages</b></p>
<p>You may drop off your application and any applicable or required documents at:</p><br>
<div></div><div><div><div><div>Department of Justice
</div><div>DMFEA Personnel
</div><div>Kittiya Jaikaew (JC-481957)
</div><div>2329 Gateway Oaks Drive
</div><div></div><div>Sacramento, CA 95833
</div><div></div><div>08:30 AM - 04:30 PM
</div></div></div></div></div></div><p><b>Required Application Package Documents</b></p>
<p>The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
</p><ul><li>Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.</li>
<li>Resume is required and must be included.</li>
</ul></div>Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
</div></div></div><div><p>Desirable Qualifications</p>
<div>In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:<br>
</div><div></div><div><br>
<ul><li>Experienced in Microsoft Word, Outlook and Adobe Acrobat necessary</li><li>
Knowledge of ProLaw, Excel, PowerPoint, OneNote highly desirable</li><li>
Skilled in using the California Style Manual and Bluebook desirable</li><li>
Excellent grammar, spelling, and proofreading skills necessary</li><li>
Knowledge of criminal discovery process and criminal law and procedure, including legal terminology, and Rules of Court highly desirable</li><li>
Experience with criminal case management systems desirable</li><li>
Works well in a team environment and independently</li><li>
Is cooperative and tactful with staff and management</li><li>
Shows initiative and willingness to learn and grow</li><li>
Communicates directly and effectively orally and in writing</li><li>
Uses discretion when dealing with sensitive and confidential information</li><li>
Excellent organizational skills</li><li>
Ability to work under pressure</li><li>
Professional demeanor and appearance</li><li>
Excellent work habits, such as good attendance, dependability, punctuality, accurate work product, and flexibility</li></ul><br>
<div></div>
</div></div><div><p>Benefits</p>
<div>Benefit Information - Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx
</div></div><div><p>Contact Information</p>
<div><p>The Human Resources Contact is available to answer questions regarding the position or application process.
</p><p><b>Human Resources Contact:
</b><br>
Kittiya Jaikaew<br>
(916) 597-3661<br>
DMFEA_Personnel@doj.ca.gov
</p><div><p>Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
</p><b>EEO Contact:</b><br>
EEO Officer<br>
(916) 210-7580<br>
EERROffice@doj.ca.gov
</div><p>California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
</p></div></div><div><p>Additional Information on Application Filing</p>
<p></p><p>Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.</p>
</div><p></p><div><div><p>Equal Opportunity Employer</p>
<p>The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
</p><p>It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.</p></div></div></div></div></div></div></div></div></div></div></div><div></div>

LEGAL SECRETARY

The Role
<br>Our client is expanding their Legal Secretary team in Dubai and is looking to hire an experienced support professional to join their high-performing legal office. This is a strategic growth hire within a well-established international platform - ideal for someone who brings law firm polish, excellent organisational skills, and the confidence to support senior lawyers in a dynamic, client-facing environment. Key Responsibilities: 1. Complex diary, travel, and meeting coordination 2. High-volume legal document formatting to house style 3. Matter openings, conflict checks, and engagement processes 4. Billing and expenses support, including narrative amendments and transfers using Chrome River 5. Preparation of court bundles, audit letters, and internal templates 6. Liaising with lawyers, BD, and operations teams across offices
<br><br>
Requirements
<br>1. Minimum 3–5 years’ experience in an international law firm setting 2. Excellent English communication and written skills 3. Proficient with Chrome River, Intapp, iManage, and InterAction 4. Accurate, discreet, and highly organised 5. Proven ability to manage senior stakeholders and deadlines #MENARecruitStrength #LegalCareersUAE #DubaiLegalSupport #InternationalLawFirms
<br><br>
About the company
<br>MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

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