legal secretary

Armstrong & Lee LLP

<p><b>Legal Secretary Needed for Fast-Paced Plaintiff's Law Firm</b></p><p><b>Who are we?</b></p><p>Aggressive, tenacious, and driven team of premier trial lawyers handling personal injury cases on behalf of injured people throughout Texas and the US. Our growing firm in the Garden Oaks/Oak Forest area of Houston prepares every case for trial. We handle serious injury cases, including car accidents, workplace accidents, product liability, and truck accidents.</p><p><b>Who are we looking for?</b></p><p>The hired legal secretary will be a primary point of contact with clients who are injured and with opposing law firms. Empathy with clients, integrity, precision, conscientiousness, and compassion. High attention to detail and a willingness to improve are required. We are looking for a reliable, passionate, and self-motivated team player, who will thrive in a fast-paced environment.</p><p>Prior experience in personal injury is preferred, but not required.</p><p><b>What will the job require?</b></p><p>The legal secretary will be the key scheduler for attorneys of the firm and will work with our existing team of associate attorneys, paralegals, and other secretaries. The legal secretary will be responsible for managing the schedules of attorneys in the firm, including the scheduling of depositions, mediations, and calendaring of deadlines. They will also be responsible for following up with unresponsive lawyers and clients, who may need repeated follow-ups before a response is received. Strong organizational skills and a high attention to detail are critical and essential.</p><p>The legal secretary will be responsible for scheduling mediations and depositions with clients and opposing counsel, scheduling calls and meetings with clients, doctors, and experts, calendaring court and litigation deadlines, drafting and sending correspondence to lawyers and insurance companies on behalf of the team lawyers, e-filing pleadings, mailing and/or emailing packets of discovery to clients in litigation, supervising other staff members, communicating with office of opposing counsel, scheduling client meetings, and communicating with court staff regarding hearings and deadlines.</p><p>Must be a team player and able to provide guidance to other staff and able to communicate directly and authoritatively with lawyers inside and outside the firm.</p><p><b>Primary duties and necessary skills also include:</b></p><ul><li>Managing calendar of busy trial attorneys</li><li>Scheduling calls, mediations, hearings and depositions</li><li>Written and telephone communications with clients, lawyers, court staff, expert witnesses, doctor's offices, among others</li><li>Assist in preparation of correspondence and legal filings</li><li>Answer calls and take detailed messages on case management system when attorneys are unavailable</li><li>Filing and service of court documents</li><li>Very strong organization and attention to detail</li><li>Strong writing skills</li><li>Client management</li><li>Able to prioritize large quantity of tasks in a timely manner</li><li>Excellent oral communication skills over the telephone</li><li>Excellent computer skills (Word, Excel, Outlook, Microsoft 365)</li><li>Ability to learn and master new case management system (Filevine)</li><li>Ability to multi-task and perform on deadline</li><li>Team player</li></ul><p>Pay commensurate with experience and demonstrated competence. Benefits include employer paid health insurance, dental insurance, vision, and life insurance. 401k is also available, with partial employer match of contributions.</p><p>Job Type: Full-time</p><p>Pay: $27.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Legal Secretary

Ignite Search & Selection

The Role
<br>We are seeking a highly organized and proactive Legal Secretary to join our client, a leading international law firm, on a temporary assignment with the possibility of a permanent opportunity. The role involves providing comprehensive administrative and secretarial support to fee earners within the firm. Key Responsibilities: - Manage diaries, schedule meetings, and coordinate travel arrangements. - Prepare, format, and proofread legal documents, correspondence, and presentations. - Maintain filing systems (electronic and physical) ensuring accuracy and confidentiality. - Liaise with clients and internal stakeholders professionally. - Handle billing, time recording, and expense management. - Provide general administrative support to ensure smooth workflow. - Contract: Temporary (with potential to convert to permanent)
<br><br>
Requirements
<br><ul>
<li>Previous experience as a Legal Secretary within an international or top-tier law firm. - Strong organizational skills with excellent attention to detail. - Proficiency in MS Office and legal document management systems. - Ability to prioritize tasks and work effectively in a fast-paced environment. - Strong communication skills, both written and verbal.</li>
</ul>
About the company
<br>Ignite Search & Selection is a leading Recruitment Agency in the Middle East. Ignite's team of specialist recruiters now works across a range of sectors including Legal, Digital/Technology, Retail/FMCG, Construction and Engineering. We pride ourselves on given both clients and candidates expert market knowledge in our chosen sectors. We value getting a detailed understanding of our clients and candidates expectations to find the perfect fit for all parties.

Maricopa County

<div><div>Posting Date</div>
08/27/25<div></div><div>
Application Deadline</div>
09/01/25<div></div><div>
Pay Range</div>
$21.00 - $35.00 hourly<br>
<br>
Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.<div></div><div>
Job Type</div>
Unclassified<div></div><div>
Department</div>
Public Defender<div></div><div>
About the Position</div><div>
The Maricopa County Public Defender&rsquo;s Office is searching for a hard-working Legal Secretary with excellent communication and organizational skills to join our team. The Legal Secretary provides secretarial support services to our attorneys, which include the preparation of legal documents, handling of case files, performing reception tasks, transcription, and analysis of data, and provide support to attorneys and other staff, and assist group leadership with tasks as needed.</div><div></div><div>
About The Office of the Public Defender</div><div>
With over 400 employees the Office of the Public Defender is the largest of the five indigent defense offices in Maricopa County. We are also one of the largest public defender offices in the country. Our office provides innovative, client-centered legal representation in the full range of criminal matters to clients unable to afford legal counsel. Our attorneys and staff are dedicated to treating our clients with respect and dignity as we defend their constitutional rights in a court of law. This is a fast-paced department with an opportunity to make a difference in the lives of the people we serve.</div><div></div><div>
Proud to Offer</div><ul><li>
Work with a greater purpose</li><li>
Tuition reimbursement</li><li>
Exceptional work-life balance</li><li>
Opportunities for growth and development within Maricopa County</li><li>
Low-cost, high-value healthcare for you and your qualifying dependents</li><li>
Child care benefits including access to our on-site center <div>Maricopa County Kids Club</div>, dedicated to serving Maricopa County families exclusively</li><li>
Paid vacation, sick time, and parental leave</li><li>
Extensive wellness program, including healthcare premium discounts</li><li>
Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1</li><li>
Learn more at <div>Work With Us | Maricopa County, AZ</div></li></ul><div></div><div>
We Require</div><ul><li>
Two years of experience in a legal setting with knowledge in legal preparations and legal proceedings</li><li>
High school diploma or GED</li><li>
Post-secondary education may substitute for the experience requirement on a year-for-year basis</li><li>
Valid Arizona driver&rsquo;s license upon hire</li></ul><div></div><div>
We Also Value</div><ul><li>
Criminal law office, indigent defense, and legal secretary experience</li><li>
Secretarial experience, which includes dealing with law-related matters such as might be found in a law, insurance, or real estate office</li><li>
Bilingual (English/Spanish)</li></ul><div></div><div>
Job Contributions</div><ul><li>
Type and prepare legal documents, briefs, petitions, and memoranda from written copy, oral, or mechanical dictation in a fast-paced environment</li><li>
Transcribe witness interviews from cassette tapes, CDs, and digital recordings</li><li>
Perform as a receptionist for assigned unit or floor, answer a multi-line telephone, screen and transfer calls, direct visitors, sort and distribute mail</li><li>
Translate brief letters or documents into or from Spanish/English; compose brief Spanish letters; interpret for Spanish-speaking individuals; interpret for visitors who speak Spanish</li><li>
Coordinate case files and calendars; file documents in hard files; prepare court calendars; schedule meetings, interviews, and legal calls for attorneys</li><li>
Photocopy and organize documents, correspondence, notebooks, books, motions, briefs, files, and other confidential materials</li><li>
Access information electronically from the Court and update internal case tracking systems; use internal case tracking systems and intra/internet to answer questions for attorneys, staff, and clients</li><li>
Hand-deliver and/or pick up documents/items on and off-site</li><li>
May supervise clerical staff in the absence of a supervisor</li></ul><div></div><div>
Working Conditions</div><ul><li>
Emergency, exposure to traumatic subject matter (crime scenes, accidents, etc.), frequently changing tasks, decision-making, working in close physical proximity with others, public contact, and interaction with indigent defendants may be frequent</li><li>
Occasional travel to court locations</li><li>
Ability to lift 10 &ndash; 25 pounds floor to waist and waist to shoulder</li></ul><div></div><div>
Selection Procedure</div><ul><li><div>
Only the most qualified candidates will be considered</div></li><li><div>
Consideration will only be given to candidates who submit online applications</div></li><li><div>
Candidates will be contacted primarily through email and their Workday online application profile</div></li><li><div>
Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive</div></li></ul><div></div><div>
Maricopa County is an equal opportunity employer.</div><div></div><div>
Apply Now!</div></div>

Peter Imbrogno

<p><b>Legal Secretary</b></p><p><b>Job Description:</b></p><p>We are seeking a Legal Secretary to join our firm. The ideal candidate is a self-starter who is detail oriented and enjoys working in a fast-paced environment.</p><p><b>Responsibilities:</b></p><ul><li>Provide administrative support to attorneys and paralegals</li><li>Answer phone calls, take messages, and redirect calls when appropriate</li><li>Schedule appointments for attorneys and paralegals</li><li>Scan, copy, and file documents in the attorney&rsquo;s office according to established procedures</li><li>Maintain the office filing system and database</li><li>Receive and distribute court documents (i.e., summonses, affidavits, affidavits of fact, exhibits, pleadings, orders, orders to parties etc.)in a timely manner according to established deadlines</li><li>Communicate with clients regarding status of their case</li><li>Provide assistance with preparing documents for court appearances and other legal tasks</li></ul><p>Qualifications:</p><ul><li>High School Diploma or equivalent required; College Degree preferred.</li><li>Must be proficient in Microsoft Office products including Word, Excel, Outlook, Power Point. Knowledge of Adobe Acrobat is preferred.</li><li>Strong organizational skills with the ability to multi-task in a fast-paced environment.</li><li>Excellent written and verbal communication skills.</li></ul><p>Job Type: Full-time</p><p>Pay: From $18.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Legal Secretary/Assistant

Mehaffy Weber

<div><div><b>SUMMARY</b>:</div>
<div><br>
Under general supervision and according to established policies and procedures, performs a variety of secretarial duties to accommodate and facilitate the assigned attorneys. Maintains positive contact with clients, attorneys and staff and observes confidentiality in all client and firm matters.</div>
<div><br>
<b>ESSENTIAL DUTIES AND RESPONSIBILITIES</b>:</div>
<div></div><div>&quot;Essential functions&quot; are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.</div>
<div></div><ul><li>Operates a computer with various software packages and hardware (printer); transcribes dictation from tapes and composes such items where necessary.</li>
<li>Types correspondence, memoranda and other legal documents; drafts standard correspondence, memoranda and performs litigation support activities.</li>
<li>Screens telephone calls and records messages.</li>
<li>Reads, sorts and delivers incoming mail, electronic documents and faxes after making sure that the items had been docketed, if necessary. Ensures that outgoing mail is processed in a timely manner. If necessary, routes mail to Office Services for specific delivery service and follows up on timely delivery.</li>
<li>Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.</li>
<li>Responsible for calendaring depositions, hearings and conferences with co-counsel regarding case management and making necessary arrangements if not handled by legal assistant.</li>
<li>Prepares Notices of Deposition and schedules said depositions while ensuring that items are calendared and all parties are informed.</li>
<li>Prepares Cross Notices to affected counsel as per firm procedure.</li>
<li>Maintains updated Service Lists for all cases.</li>
<li>Maintains all client and general files through oversight of assigned file clerk. Conducts quarterly review for possible D.O.ing of closed files and prepares same for archiving through use of established firm procedure.</li>
<li>Receives clients and visitors and maintains good public relations with clients; observes confidentiality of attorney&#8209;client relationship.</li>
<li>Makes appointments and travel arrangements for attorney(s). Prepares and submits attorney expense statements.</li>
<li>Receives and makes preliminary corrections to pre-bills for final approval of attorney. Processes invoices and submit to accounting for payment.</li>
<li>Works closely with administrative support staff (office services, receptionists, etc.); enters attorney time on a daily basis for submission. Maintains up-to-date Master Matter Maintenance sheets for use in coding time. Prepares cover sheets for all files.</li>
<li>Performs overload typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys or the office manager.</li>
<li>Acts as a team player with other secretaries to accomplish daily tasks.</li>
</ul><div><b>KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:</b></div>
<div></div><ul><li>Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non&#8209;complex arithmetic calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.</li>
<li>Approximately 8-10 years of on-the-job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.</li>
<li>Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at a level of 70 wpm.</li>
<li>Ability to operate all office equipment, which includes fax machines, copying equipment, phone system, and currently utilized software packages.</li>
<li>Ability to organize and prioritize numerous tasks and complete them under time constraints.</li>
<li>Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact both in person and over the phone.</li>
<li>Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.</li>
<li>Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.</li>
</ul><div><b>WORKING CONDITIONS:</b><br>
Normal law office environment (non-smoking) with little exposure to excessive noise, dust, temperature and the like.</div>
<div><br>
<i>The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.</i></div>
<div><br>
Job Type: Full-time<br>
<br>
<b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
<li>Schedule:</li>
<li>8 hour shift</li>
<li>Monday to Friday</li>
<li><i>Benefit Conditions:</i><b><i> </i></b><i>Waiting period may apply</i></li></ul></div>

Walkers

<div>
 <p>
  We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.
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  We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon &ndash; it&rsquo;s the sheer breadth of Walkers people that makes us who we are &ndash; gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.
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 <p>
  <strong>
   Overview Of Role
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 </p>
 <p>
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 </p>
 <p>
  The Executive Legal Secretary will work as part of a high functioning team in delivering exceptional client service. The individual will provide high-level administrative support to senior attorneys and partners. This role requires exceptional organizational skills, discretion, and a deep understanding of legal procedures and documentation. The Executive Legal Secretary will report into the Head of Secretarial Services and act as a key liaison between clients, legal professionals, and internal departments, ensuring seamless communication and efficient workflow.
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  <strong>
   Duties, Responsibilities &amp; Person Specification
  </strong>
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 <p>
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 </p>
 <p>
  To provide general secretarial support to the Lawyer including (without limitation):
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 <ul>
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   Assist in the preparation of standard and complex legal documents including Cayman Island company formations, initial and amended and restated memorandum and articles of association; board minutes; directors resolutions; shareholder resolutions; powers of attorney; structured finance transaction documentation (including declarations of trust and corporate services agreements); Mutual and Private Fund documentation; legal opinions; share certificates and entries for registers of mortgages and charges
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   Manage filings with all internal and external bodies
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   Organise documents for Private and Mutual Fund entities to be uploaded for registration through the Government Portal.
  </li>
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   Assist in the termination of funds to include the drafting of relevant documents, ensuring all fees paid , notices filed and published and liaising with Government bodies to complete termination.
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   Liaise with the Registered Office in respect of Entity filings, dealing with service requests and ensuring relevant documents are sent for adding to the minute book
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   Undertaking the apostilling and legalisation of corporate documents (without limitation) advising clients on the necessary steps and procedures, fee quotation, preparation of notary certificates and liaising with relevant government authorities to facilitate the legalisation process
  </li>
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   Billing support including drafting of billing narratives; assisting with collections, liaising with Clients and Accounts Department
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   Responding to internal and external telephone and email enquiries, and ensuring timely responses in a professional and polite manner
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   Photocopying and scanning of documents and correspondence
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   Diary management including scheduling client meetings, preparing agendas and ensure logistics are handled smoothly
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   Arranging the opening, closing and archiving of accounts and files using InTapp
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   Supporting other members of the secretarial team and work collaboratively with them to complete work to a high standard and meet required deadlines
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   Providing cover for other secretaries within the team during times of absence, as required
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   Maintain accurate records and correspondence files in relation to the Lawyer's client files
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   To liaise with clients as appropriate and in accordance with Lawyer's instructions and firm policies
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   To be familiar with, and comply with, Firm policies relevant to the purpose of the job
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   Participate in special projects as and when required in relation to the Firm's and the Lawyer's practice areas
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   Carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours
  </li>
 </ul>
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 <p>
  <strong>
   Education, Skills &amp; Experience
  </strong>
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 <ul>
  <li>
   A recognised legal secretarial qualification from a recognised university or college
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   A minimum of 5 years secretarial experience in a legal or professional services environment supporting senior professionals
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   A strong understanding of legal terminology, procedures and documentation
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   Experience with legal practice management and document management systems
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   High level of proficiency in Microsoft Office applications
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   Familiarity with billing software and CRM systems
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   Exceptional organisational and time management skills
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   High level of discretion and professionalism
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   Excellent client service
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   Strong written and verbal communication skills with the ability to relate to people at all levels
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   Ability to work independently and collaboratively
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   Calm under pressure, with a flexible and proactive mindset
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   Excellent attention to detail
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   Positive attitude with a practical, common-sense approach; resilient
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   To work in a flexible manner and respond to changing circumstances and emergency situations
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   Pro-active and flexible attitude for any ad-hoc tasks
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   Willingness to broaden skills to meet evolving requirements
  </li>
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   Ability and willingness to occasionally work overtime when requested.
  </li>
 </ul>
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 <p>
  Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.
 </p>
</div>


Executive Legal Secretary

Flahavan Law Office

<p>We are a boutique personal injury law firm seeking an experienced paralegal/legal secretary to help us out (roughly) 1 day per week. Someone that has a lot of litigation / Personal Injury experience but does not want to work full-time would be perfect!</p><p>We need help with filing complaints, motions, discovery, correspondence etc. We do not have a ton of cases in litigation, so there would likely only be (roughly) 1 day a week (or 8 hours a week) where we would require your help. Perfect for a mother that still wants to work a little bit, or someone semi-retired. We are very flexible given the circumstances and once we got a system down we would not have a problem with you working remotely.</p><p>Casual work environment. Candidate should be personable and have a good attitude. Attention to Detail and Personal Injury Experience are the 2 necessities. Compensation to be determined, but roughly $500.00 per day (or 8 hours a week).</p><p>Job Type: Part-time</p><p>Pay: Up to $500.00 per day</p><p>Ability to Commute:</p><ul><li>Westlake Village, CA 91361 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Westlake Village, CA 91361: Relocate before starting work (Required)</li></ul><p>Work Location: Hybrid remote in Westlake Village, CA 91361</p>

Paralegal/Legal Secretary

Search 6401+ Legal secretary jobs near you this September. New roles added regularly across leading industries. Apply today.

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