legal secretary

BLACKBULL CHMABER OF INVESTMENT

<p><b>Job Title:</b> Legal Secretary<br/><b>Organization:</b> Blackbull Law House<br/><b>Experience Level:</b> 1&ndash;4 Years (Freshers with strong aptitude may be considered)</p><p><b>Job Overview</b></p><p>Blackbull Law House invites applications for the position of <b>Legal Secretary</b> to support corporate and legal operations. This role is critical to the disciplined functioning of the legal office and demands strong communication, confidentiality, accuracy, and long-term professional commitment. This is a non-litigation, office-based role aligned with traditional legal administration standards and modern corporate practices.</p><p><b>Key Responsibilities</b></p><ul><li>Draft, format, proofread, and manage legal documents, correspondence, notices, agreements, and internal records.</li><li>Maintain systematic filing (physical and digital) of legal documents in compliance with internal governance standards.</li><li>Coordinate communication between advocates, consultants, clients, and internal legal teams.</li><li>Manage calendars, meetings, appointments, and follow-ups for senior legal professionals.</li><li>Handle official emails, letters, and professional communication with clarity and legal precision.</li><li>Ensure confidentiality and proper handling of sensitive legal and corporate information.</li><li>Assist in compliance documentation, corporate filings, and routine legal administration.</li><li>Maintain records of deadlines, submissions, and statutory timelines.</li><li>Support management with reports, summaries, and documentation as required.</li></ul><p><b>Required Skills &amp; Competencies</b></p><ul><li>Excellent verbal and written communication skills (English mandatory; Hindi preferred).</li><li>Strong drafting, typing, and documentation skills.</li><li>High level of discretion, integrity, and professional ethics.</li><li>Ability to work in a structured legal environment with discipline and accuracy.</li><li>Long-term commitment mindset; stability and loyalty are essential.</li><li>Good command of MS Word, Excel, email drafting, and document management systems.</li><li>Time management skills with the ability to prioritize legal tasks effectively.</li></ul><p><b>Eligibility Criteria</b></p><ul><li>Graduate in any discipline (Law background preferred but not mandatory).</li><li>Prior experience as a legal secretary, office secretary, or legal assistant is an advantage.</li><li>Fresh candidates with strong communication skills and willingness to learn may be trained.</li><li>Must be willing to grow long-term with Blackbull Law House.</li></ul><p><b>Work Environment</b></p><ul><li>Corporate legal office environment.</li><li>No court work or litigation responsibilities.</li><li>Structured working hours and professional growth-oriented culture.</li></ul><p><b>Why Join Blackbull Law House</b></p><ul><li>Stable and long-term professional opportunity.</li><li>Exposure to corporate legal documentation and governance work.</li><li>Opportunity to build a disciplined legal career foundation.</li><li>Supportive leadership with a forward-looking vision rooted in established legal practice.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: ₹15,000.00 - ₹35,000.00 per month</p><p>Benefits:</p><ul><li>Cell phone reimbursement</li><li>Commuter assistance</li><li>Flexible schedule</li><li>Health insurance</li></ul><p>Experience:</p><ul><li>corporate law : 2 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Work Location: In person</p>

Legal Secretary

Grimm Vranjes & Greer

<p><b>Litigation Secretary</b><br/>A well-established civil litigation firm located in downtown is seeking an experienced Litigation Secretary to join our team.</p><p><b>Position Overview:</b><br/>The ideal candidate will have solid experience as a litigation legal secretary and be comfortable supporting attorneys with all aspects of civil litigation, including court filings (state and federal), trial preparation, and case management. This position requires strong organizational skills, keen attention to detail, and the ability to work both independently and as part of a collaborative team.</p><p><b>Key Responsibilities:</b></p><p>&middot; Prepare, proofread, and file legal documents with state and federal courts, including e-filing.</p><p>&middot; Assist attorneys with all phases of trial preparation, including preparing, revising and finalizing court documents, preparing exhibits, witness lists, trial binders, and coordinating with clients and experts.</p><p>&middot; Manage attorney calendars, schedule depositions, hearings, and meetings, and ensure deadlines are met.</p><p>&middot; Transcribe dictation and draft correspondence, pleadings, and discovery.</p><p>&middot; Maintain and organize physical and electronic case files using the Firm&rsquo;s document management system.</p><p>&middot; Communicate professionally with clients, courts, and opposing counsel.</p><p><b>Required Skills and Qualifications:</b></p><p>&middot; Minimum of 5 years&rsquo; experience as a litigation secretary supporting civil litigation attorneys.</p><p>&middot; Strong working knowledge of Worldox, NetDocs or other DMS.</p><p>&middot; Excellent knowledge of California Civil Procedure and Court Rules.</p><p>&middot; Experience with e-filing in both State and Federal Courts.</p><p>&middot; Trial preparation experience.</p><p>&middot; A strong ability to schedule meetings with clients, experts, attorneys and co-counsel, including court appearances.</p><p>&middot; Excellent grammar, proofreading and organizational skills.</p><p>&middot; Ability to prioritize tasks, manage multiple deadlines, and maintain accuracy under pressure.</p><p>&middot; High level of discretion and professionalism in handling confidential information.</p><p>&middot; Proactive, detail-oriented, and able to work independently with minimal supervision.</p><p>&middot; Knowledge of Microsoft Office 365</p><p>Pay: $25.00 - $42.00 per hour</p><p>Expected hours: 37.5 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>civil litigation: 5 years (Required)</li></ul><p>Work Location: In person</p>

HINSHAW & CULBERTSON

Hinshaw & Culbertson LLP, a national law firm, currently has an excellent full-time employment opportunity for an experienced Litigation Legal Secretary in our Washington, DC. We offer competitive compensation and an excellent benefit package.
<br><br>
<b>Position Summary:</b><br>
The Legal Secretary performs complex and specialized secretarial and administrative duties related to the specific work and function of the attorneys to whom assigned. Keeps professional office environment organized and provides excellent client/customer service.
<br><br>
<b>Duties and Responsibilities:</b><br>
<ul>
<li>Prepares, edits and files documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, tapes and/or handwritten documents.</li>
<li>Updates and maintains databases that include e-mail lists, iCreate info and client matter lists.</li>
<li>Reads, distributes and electronically files incoming mail for assigned attorneys. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage.</li>
<li>Greets clients and visitors. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship.</li>
<li>Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, secretaries and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with other administrative support by apprising of deadlines, attorney travel plans, etc.</li>
<li>Other related duties and special projects as assigned.</li>
</ul>
<b>Qualifications and Prior Experience:</b><br>
<ul>
<li>Minimum of five plus years of legal litigation secretarial experience is required, preference is given to those with experience in Insurance Defense. Applicants without this experience will not be considered.</li>
<li>High organizational skills are required.</li>
<li>Knowledge of or ability to learn office procedures, rules and regulations. Knowledge and competency of computer programs and relevant software applications including Outlook, Word, Excel, PowerPoint and Adobe. Knowledge of State and Federal court rules (including e-filing) and local rules where applicable, pertaining to litigation requirements and practices.</li>
<li>Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine law office documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; organize and prioritize numerous tasks and complete them under time constraints; solve problems and work well within a team environment; periodically incur overtime in order to perform the essential duties of the position.</li>
<li>Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff.</li>
<li>Current hybrid schedule requires the ability to come into the Manhattan-based office at least 3 times per week.</li>
</ul>
This job description is intended to describe the general nature and level of the work being performed by employees in this job. It is not intended to be a complete list of all responsibilities, duties, and skills required for this job classification.
<br><br>
<b>Note To Agencies and Applicants:</b> At this time, Hinshaw & Culbertson LLP will not be accepting applications submitted through search firms for this position. All qualified candidates must submit their own applications to be considered for this position.
<br><br>
As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment Practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.

2i Recruit Ltd

<p>Do you have legal secretary experience? Are you a team player?</p> <p>Our client has a wonderful opportunity for someone to join their team and really make a difference. You will be supporting the Fee Earners and be a vital part of the expanding team.</p> <p><strong>Company Benefits: </strong></p> <ul> <li>25 days annual leave, plus bank holidays</li> <li>Private healthcare</li> <li>Bonus scheme</li> <li>Free parking</li> <li>Competitive pension scheme</li> </ul> <p><strong>Key Responsibilities:</strong></p> <ul> <li>Typing correspondence</li> <li>Meeting and greeting visitors</li> <li>Answering phone calls</li> <li>Formatting and updating documents</li> <li>Working on Excel spreadsheets</li> <li>Archiving and closing files</li> <li>Managing administration processes</li> <li>Making tea and coffees for the team</li> <li>General ad hoc duties.</li> <li>Working to deadlines</li> <li>Working with confidential and sensitive matters</li> </ul> <p><strong>Experience and Skills Requirements</strong></p> <ul> <li>Previous legal secretarial experience is essential or experience within a law firm in an administrative capacity</li> <li>Strong IT skills and ability to work between different systems</li> <li>Ability to provide strong administrative support </li> </ul> <p><strong>If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.</strong></p>

The Phoenix Group

<div>
 <p>
  <strong>
   Position Overview
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking a detail-oriented and proactive
  <strong>
   Legal Secretary
  </strong>
  to provide high-quality support to our attorneys and legal team. In this role, you will be instrumental in ensuring the smooth operation of the office, assisting with legal documentation, client communications, and case management. The ideal candidate thrives in a fast-paced environment, demonstrates excellent organizational skills, and contributes to superior client service.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Prepare, draft, and review legal documents, correspondence, and filings with accuracy and attention to detail.
  </li>
  <li>
   Assist attorneys in managing case files, including organizing documents, maintaining electronic and physical files, and tracking deadlines.
  </li>
  <li>
   Support transaction closings, including preparing closing binders, organizing signature packets, and reviewing documents.
  </li>
  <li>
   Maintain client intake records, perform conflict checks, and ensure compliance with firm procedures.
  </li>
  <li>
   Manage attorney calendars, schedule meetings, and coordinate client communications.
  </li>
  <li>
   Prepare expense reports, timesheets, and travel arrangements as needed.
  </li>
  <li>
   Assist with billing processes and handle invoice-related communications.
  </li>
  <li>
   Serve as a resource to colleagues, providing guidance and support to new team members.
  </li>
  <li>
   Collaborate with other departments to ensure efficient workflow and legal support.
  </li>
  <li>
   Perform notarial acts as required and maintain an active notary commission.
  </li>
  <li>
   Participate in firm training sessions and maintain familiarity with legal technology tools.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   High school diploma required; college degree preferred.
  </li>
  <li>
   1&ndash;3 years of experience in a law firm or legal department preferred.
  </li>
  <li>
   Proficiency in MS Word, Excel, Adobe Acrobat, DocuSign, and time-entry systems.
  </li>
  <li>
   Experience managing complex document markups and multiple assignments under tight deadlines.
  </li>
  <li>
   Strong written, verbal, and interpersonal communication skills.
  </li>
  <li>
   Detail-oriented, adaptable, and proactive with a team-oriented mindset.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
  </em>
 </p>
 <p>
 </p>
</div>


State of Arizona

<div><div><p>INDUSTRIAL COMMISSION</p>
<p><i>Are you ready to work for an exceptional state agency that works to protect the life, health, safety, and welfare of the employees in the State of Arizona? Apply with us! The Industrial Commission of Arizona (ICA) is committed to the highest standards of compliance, demonstrating leadership in all areas, and teaching and working with employers and employees to make them successful. A thriving workforce in Arizona is what we strive for and work towards each day</i></p>
</div><p><b>Legal Secretary 1</b></p>
<p>Job Location:
</p><div><p>Administrative Law Judge</p>
<p>
800 W Washington St.</p>
<p>
Phoenix, AZ 85007</p>
</div>
<p>Posting Details:
</p><div><p>Hourly Range: $18.00 - $20.00<br>
</p><p>Grade: 15<br>
</p><p>Closing Date: January 13, 2026</p>
</div><p>Job Summary:
</p><div><p>The purpose of this Legal Secretary I position is to provide the necessary administrative support for the Administrative Law Judge (ALJ) Division. This position assists with maintaining the electronic judicial docket in specialized legal areas including Worker&rsquo;s Compensation and other areas within the jurisdiction of the Industrial Commission.</p><br>
<p><i>
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.</i></p>
<p><i>
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State&rsquo;s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.</i></p>
</div>
<p>Job Duties:
</p><div><p><b>Essential Duties and Responsibilities include but are not limited to:</b></p><div><br>
<ul><li>Prepares and serves judicial Notices, Decisions, Awards, Orders, Subpoenas, correspondence, etc., while using proper format and legal style, as directed; maintains/updates case management and hard copy hearing files and records; and transfers files to the ALJ portal and closes case files, as directed.
</li><li>Organizes, schedules, reconciles and monitors the ALJ docket; coordinates judicial calendars with litigants and witnesses for accurately scheduled hearings; contacts expert and lay witnesses and prepares subpoenas for attendance at hearings; and arranges for attendance of court reporters, interpreters and all other individuals necessary for full and fair hearings. List</li><li>Answer and screen all incoming phone calls from the internal and external customers regarding workers&rsquo; compensation and other cases pending in the ALJ Division and route the customer to the appropriate Agency personnel; timestamp all incoming correspondence, documents and faxes, evaluate and prioritize, then route to proper individuals. Monitors the ALJ Division Case Information System (ALJ Portal) daily.
</li><li>Retrieve and prepare files for inspection by parties or attorneys; collect and process outgoing mail; schedule hearing rooms and confirm service of court reporters and interpreters for hearings; and create, publish and update the division-wide daily hearing calendar. Ensure that office equipment is working properly and initiate procedures for repairs.</li></ul></div></div><br>
<p>
Knowledge, Skills &amp; Abilities (KSAs):
</p><div><div><b>Knowledge in:</b><br>
<ul><li>Establishes office policies sufficient to monitor timelines and work assignments, such that deadlines are met.
</li><li>Techniques in screening incoming correspondence, telephone calls and dealing with the public. Arizona Worker's Compensation laws, rules and legal principles.</li><li>Legal forms and formats sufficient to prepare orders and decisions and to compose general correspondence. general law office or judicial office policies and procedure for legal case management and legal docket management.</li><li>Windows, Outlook, Word, and Excel, computer-based legal case management systems and portals, as well as office equipment such as copiers and transcribers.</li><li>English grammar and usage, as well as legal and medical terminology sufficient to efficiently prepare judicial orders, decisions and correspondence.</li></ul><br>
<b>
Skills in:</b><br>
<ul><li>Excellent customer service skills;
</li><li>Strong typing skills, word processing, and proof reading skills;</li><li>Strong oral and written communication skills; and</li><li>Analytical problem-solving skills.</li></ul><br>
<b>
Ability to:</b><br>
<ul><li>Organize and coordinate work assignments and meet deadlines.</li><li>Complete a heavy workload with a high level of accuracy and efficiency.</li><li>Understand ALJ case management transaction histories and provide information on complicated transaction scenarios.</li><li>Effectively and accurately use legal case management computer systems and computer portals.</li><li>Recognize and engage those with different backgrounds, characteristics and perspectives in order to bridge gaps in understanding of differing viewpoints, as well as ensuring persons with diverse perspectives are given the opportunity to collaborate and provide input.</li></ul></div></div><br>
<p>
Selective Preference(s):
</p><div><p>Working knowledge of Arizona Workers' Compensation claims processing procedures, including the hearing process. Experience working with judicial case management systems. Secretarial and/or office training courses: and on the job training (1year).</p>
</div>
<p>Pre-Employment Requirements:
</p><div><p><i>All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).</i></p>
</div>
<p>Benefits:
</p><div><p>The Arizona Department of Administration offers a comprehensive benefits package to include:
<br>
Sick leave<br>
Vacation with 10 paid holidays per year<br>
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).<br>
Health and dental insurance<br>
Retirement plan<br>
Life insurance and long-term disability insurance<br>
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance</p><br>
<p><i>
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.</i></p><br>
<p></p>
</div>
<p>Retirement:
</p><div><p>You will be eligible to participate in the state employee health/disability insurance plan, and you are required to participate in the Arizona State Retirement System (ASRS). ASRS participation may begin immediately or upon your 27th week of employment. Contributions are matched by the employer.</p>
</div>
<p>Contact Us:
</p><div><p>If you have any questions please feel free to contact Human Resources at HR@AZICA.GOV or 602.542.5559 for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.</p></div></div>

Legal Secretary 1

Jackson Lewis

<div><div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</div><div></div><div>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</div><div></div><div>
Job Summary</div><div>
The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support.</div><div></div><div>
The focus of the legal administrative assistant support functions include, but are not limited to, drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail.</div><div></div><div>
Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements.</div><div></div><div>
The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent litigation secretary experience (including electronic filing).</div><div></div><div>
Essential Functions</div><ul><li>
Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li>
Provide support for four+ attorneys in employment law matters and backup support as needed.</li><li>
Interact with internal departments, outside agencies, vendors and clients.</li><li>
Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.</li><li>
Handle a wide variety of complex and confidential time-sensitive material.</li><li>
Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.</li><li>
Maintain calendars, CLE, reports and time records.</li><li>
Book and organize travel arrangements as needed; assist with expense reimbursement.</li><li>
Various office and client filing.</li><li>
Other office administrative functions as needed.</li></ul><div></div><div>
Qualifications/Skills Required</div><ul><li>
At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.</li><li>
Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.</li><li>
Must have a solid understanding of technical legal terminology as well as experience with electronic court filings.</li><li>
Experienced with trial preparation and briefs.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li>
Ability to timely respond to deadlines, balance workload and take initiative.</li><li>
Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.</li><li>
Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.</li><li>
Punctual with excellent attendance.</li></ul><div></div><div>
Educational Requirements</div><ul><li>
High School diploma or equivalent required.</li><li>
4-year college degree preferred.</li></ul><div></div><div>
For Illinois, the expected salary range for this position is between $36.06 and<br>
$40.87. The actual compensation will be determined based on experience and other factors permitted by law.</div><div><br>
Jackson Lewis offers a competitive benefits package that includes:</div><div><ul><li><br>
Medical, dental, vision, life and disability insurance</li><li>401(k) Retirement Plan</li><li>Flexible Spending &amp; Health Savings Account</li><li>Firm-paid holidays, vacation, and sick time</li><li>Employee assistance program and other firm benefits.</li></ul></div><div></div><div>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div></div>

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