legal secretary receptionist

Hagens & Berman

<div>Hagens Berman Sobol Shapiro LLP is a national class-action and complex litigation law firm that takes on the world's largest corporations and entities, fighting for the rights of consumers, employees, college athletes, investors, whistleblowers and others. The firm has earned a reputation as one of the most feared plaintiffs&rsquo; firms in the nation, willing to go above and beyond in the fight for our clients&rsquo; rights. Our determination and expert skill are second to none in the plaintiffs' bar, and our opponents know our name well.
Founded in 1993, Hagens Berman has recovered settlements valued at more than $345 billion for our clients across our various practice areas. Our legal team has achieved record-breaking settlements and believes in helping those most in need. The firm's tenacious spirit has earned it prestigious awards, including repeatedly being named one of the top 10 plaintiffs&rsquo; firms in the US. Read more about our cases, history, successes, and awards. Follow the firm&rsquo;s progress on Facebook, X/Twitter and LinkedIn.
Hagens Berman Sobol and Shapiro is seeking a Reception/Legal Assistant for our practice in our Phoenix office. Primarily, this individual will support all members of the Phoenix office, both administratively and substantively.
Receptionist<div><ul><li>
Answer incoming calls promptly, determine the purpose of the call and forward calls to the appropriate person or department</li><li>
Ensure any messages are accurately taken and delivered in a timely manner</li><li>
Screen Managing Partner's and other attorneys' incoming calls, and screen for sales calls</li><li>
Check voicemail on the general voice mailbox</li><li>
Greet visitors in person or on the telephone in a professional, friendly, hospitable manner</li><li>
Keep the conference rooms clean and orderly, set up/take down for depositions and meetings</li><li>
Keep inventory, order, and store all kitchen and general office supplies</li><li>
Keep the kitchen and refrigerators clean, orderly and stocked, load/unload dishwasher</li><li>
Arrange for delivery of food for meetings, depositions, and events, set up/take down</li><li>
Maintain printers and copiers with supplies and coordinate service</li><li>
Maintain internal phone directory</li><li>
Assist with library maintenance</li><li>
Case file management including opening and closing files and maintaining databases, and preparing for and coordinating off-site storage, and shredding</li><li>
Support the office with calendar management, travel arrangements and expense reporting, credit card reporting, time entry, photocopying, scanning, faxing, filing, shipping, deliveries, mailing and mail logs, faxes, and equipment</li></ul></div>
Legal Assistant Responsibilities may include:<div> 
<ul><li>
Work with clients and class members to gather and convey information</li><li>
Assist with class action and mass tort cases which includes initial intake screening on cases, post-sign up and vetting, and obtaining required evidence and records</li><li>
Assist with handling class member calls and emails regarding settlements and other class member inquiries</li></ul></div><div><ul><li>
Work with medical providers and other entities to request, organize, and analyze medical records, accident reports, and other records<ul><li>
Assist with managing and tracking litigation matters, including maintaining internal files</li><li>
Assist with maintaining and searching Excel, Microsoft Access, and Everlaw databases</li><li>
Prepare materials for oral arguments</li><li>
Court filings, e-filings, and court courtesy copies</li><li>
File and scan documents in document management system</li><li>
Collaborate and assist attorneys and paralegals with case work and support as needed, including proofreading and formatting pleadings, briefs, motions and correspondence; trial preparation, exhibits, witness materials, and trial logistics; discovery requests and responses including organizing documents and assisting with document productions, bates-stamping, redaction, and production logs; work with clients and class members</li></ul></li><li>
Miscellaneous duties and special projects as assigned.</li></ul></div> 
Requirements and Qualifications<div> 
<ul><li>
Ability to work independently, be resourceful, organize and prioritize workload, and adapt to changing priorities.</li><li>
Ability to follow written and verbal instructions</li><li>
Ability to perform under tight deadlines and maintain patience in high pressure situations.</li><li>
Excellent attention to detail.</li><li>
Expert knowledge of Microsoft Office (Outlook, Word, Excel) and Adobe required.</li><li>
Ability to work collaboratively in a team environment.</li><li>
Excellent interpersonal, organizational, planning, verbal and written communication skills including spelling, grammar, and proofreading skills.</li><li>
Must manage highly confidential information with professionalism and unquestionable integrity.</li><li>
Bachelor&rsquo;s degree preferred.</li><li>
Preference for prior experience as a Receptionist, Legal Assistant, Legal Secretary, or Executive Assistant.</li></ul></div>
Understanding of advanced legal concepts and terminology, formats and Blue Book citations, knowledge of federal court rules and procedures, ECF and other e-filing systems a bonus. 
Full time employees become eligible for several benefits on the first of the month following hire, including medical, dental, vision, HSA, life insurance, AD&amp;D, EAP, 401K, LTD and STD. Also available is a voluntary FSA, and transit and parking benefits</div>

Receptionist/Legal Assistant

Graiwer Kaplan Vernik Evans, LLP

Graiwer, Kaplan, Vernik &amp; Evans, LLP is comprised of the most prestigious attorneys and legal representatives in Southern California. We specialize in Workers&rsquo; Compensation Injures, Catastrophic Injuries, Serious &amp; Willful Misconduct, and Labor Code Section 132(a) claims. We are looking to hire experienced Legal Secretaries to join our team.Brief Job DescriptionThis is a full-time on-site position for a Legal Secretary. We are located in Los Angeles, CA. In this role, the Legal Secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings and documents; maintenance of documents in electronic format; completing legal tasks as necessary, as well as Jet-filing legal documents, and preparing cross-examination packets for the attorneys.Qualifications&middot; Bilingual (Spanish)&middot; Strong interpersonal skills and ability to work well in a busy litigation team environmentand communicate with colleagues and attorneys on every level.&middot; Strong verbal and written communication skills, as well as excellent proofreading skillsand detail oriented&middot; Ability to multi-task while maintaining quality work product and timely respond todeadlines as well as ability to balance workload.&middot; Proficiency in Windows environment including Word and Outlook&middot; Reliable with punctuality and attendanceBenefits&middot; 401(k), including matching&middot; Health, Dental, Vision Insurance, FSA Plan and more!&middot; Paid Parking/Transportation Stipend&middot; Generous bonuses contingent on experienceJob Type: Full-timePay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Free parking</li><li>Health insurance</li><li>Travel reimbursement</li><li>Vision insurance</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90010 (Required)</li></ul>Ability to Relocate:<ul><li>Los Angeles, CA 90010: Relocate before starting work (Required)</li></ul>Work Location: In person

Legal Secretary

Alhamal Trading & Contracting W.L.L.

We are seeking a highly organized and experienced Legal Secretary to join our team.Requirements:<ul><li>Previous experience in a law firm or legal department is mandatory</li><li>Strong knowledge of legal documentation, correspondence, and filing systems</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office and document management systems</li><li>Strong attention to detail and ability to work under pressure</li><li>Ability to maintain confidentiality at all times</li></ul>Preferred Qualifications:<ul><li>Previous experience in Qatar or GCC legal environment</li><li>Arabic and English language proficiency (Arabic is an advantage)</li><li>Familiarity with contract drafting and legal administrative procedures</li></ul>Key Responsibilities:<ul><li>Support lawyers/legal team with drafting and formatting legal documents</li><li>Manage correspondence, filing, and document control</li><li>Schedule meetings, hearings, and follow-ups</li><li>Maintain confidentiality of all legal records and cases</li></ul>Job Type: Full-timeWork Location: In person

Legal Secretary - Preferred Arab

Bajalia Law Firm, P.C.

Our growing law firm is seeking a FULL TIME, highly motivated, very positive, competent, and skilled LEGAL ASSISTANT / SECRETARY to fill a long-term career position. This individual must be confident, self-motivated, detail-oriented, invested in his/her career with highly developed people skills, and a go-getter attitude. A strong work ethic and attention to detail are required. Ability to manage deadlines and work under pressure is a must.Duties and Responsibilities:&middot; Professionally interact with potential new clients, active and former clients, adjusters, physician staff, opposing counsel, and Court personnel&middot; Perform intake screening for potential new clients&middot; Professionally communicate with client regarding case status, upcoming Court appearances, medical treatments, etc.&middot; Opening and closing case files&middot; Organizing and maintaining electronic case files&middot; Request medical records and bills and follow-up on requests&middot; Review and synopsize medical records&middot; Excellent grammar, spelling, and proofreading skills are required for accurate and timely transcriptions and document production&middot; Ability to handle electronic filing and legal document production such as pleadings and correspondence under the guidance of an attorney&middot; Coordinate and prepare all Notices of Hearings, Depositions, Mediations, etc., under the guidance of an attorney&middot; Maintain and manage all aspects of litigation calendar and database management systems&middot; Planning and scheduling meetings and appointments&middot; Monitor all deadlines&middot; Maintain and preserve important legal documents, including scanning and indexing in case management software&middot; All general clerical functions&middot; Ability to collaborate and contribute as a team member&middot; Must maintain a professional attitude and appearanceEducation and Experience Requirements:&middot; Requires a college degree&middot; Previous experience as a Legal Assistant and/or Legal Secretary is preferred but not required&middot; Legal studies certification is a plus but not required&middot; Must have a minimum typing speed of 65-75 wpm. Typing test required.&middot; Proficiency in Microsoft Office programs: Outlook, Word, Teams, PowerPoint, and Excel&middot; Proficiency in Zoom, WebEx, and other virtual meeting platforms&middot; Ability to take directions from multiple staff members&middot; Experience with the litigation process is preferred but not required&middot; Experience with legal case management software is preferred with preference given to Smokeball.&middot; Experience with legal billing is preferred.&middot; Notary certification is a plus but not required&middot; Bilingual or multi-lingual is a plus but not required&middot; Ability to provide references if requestedNEEDED TO START IMMEDIATELYJob Type: Full TimeSchedule: Monday through Friday, 8:00 A.M. &ndash; 5:00 P.M.Salary: Commensurate with experience and qualificationsLocation: Valdosta, Georgia 31602&middot; Must be able to reliably commute or planning to relocate prior to starting workR&eacute;sum&eacute;s and cover letters should be sent in PDF format to: bajalialaw@bajalialaw.com Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Legal administrative: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Valdosta, GA 31602 (Required)</li></ul>Ability to Relocate:<ul><li>Valdosta, GA 31602: Relocate before starting work (Required)</li></ul>Work Location: In person

Legal Assistant/Secretary

Al Adly & Co

We are looking a Legal Secretary / Personal Assistant who has previous experience in the positionJob Type: Full-timePay: AED5,000.00 - AED7,000.00 per monthWork Location: In person

Legal Secretary / Personal Assistant

Jackson Lewis

<div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.
Jackson Lewis is seeking a Litigation Legal Secretary for the San Francisco, CA office.
In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary.
Duties and Responsibilities:<ul><li>
Maintain electronic case files and update as needed following set protocols for search ease.</li><li>
Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters.</li><li>
Assist with preparation of administrative filings/exhibits in agency matters.</li><li>
Assist with preparation of exhibits for submission in a variety of matters.</li><li>
Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.</li><li>
Complete monthly expense reports for assigned attorneys.</li><li>
Assist attorneys with monthly client invoicing in conjunction with our billing department.</li><li>
Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm&rsquo;s travel agency.</li><li>
Prepare notebooks and proofreading of documents.</li><li>
Run conflict checks and open new client engagements in conjunction with our new business team.</li><li>
Continued knowledge and basic status of current cases and projects of assigned attorneys.</li><li>
Oversee a wide variety of complex and confidential, time-sensitive material.</li><li>
Perform other administrative duties as assigned.</li></ul>
Skills and Educational Requirements:<ul><li>
7+ years minimum legal experience, preferably in labor and employment law.</li><li>
Solid understanding of basic technical legal terminology.</li><li>
Solid experience working in ECF and California state e-filing systems.</li><li>
Solid experience in working with document database system (NetDocs or similar).</li><li>
Proficiency in Windows environment including Word and Outlook.</li><li>
Familiarity with state and federal rules and procedures, general legal procedures.</li><li>
Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.</li><li>
Experience supporting 4+ active attorneys at one time a strong plus.</li><li>
Experienced with trial preparation a plus.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.</li><li>
Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.</li><li>
Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.</li><li>
Reliable with punctuality and attendance.</li><li>
An associate degree or 4-year college degree preferred, or relevant experience considered.</li></ul>
This is a hybrid position.
For California, the expected salary range for this position is between $40 and $50 per hour. The actual compensation will be determined based on experience and other factors permitted by law.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div>

Al Tamimi & Company

<div>
 
 
 
 Role:
 
 
 Secretary (Legal)
 
 
 
 
 
 
 
 Reporting line:
 
 
 Team Leader
 
 
 
 
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 5+ years of secretarial experience with a professional services company
 </li>
 <li>
 Familiarity with legal documents and terminology
 </li>
 <li>
 Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
 </li>
 <li>
 Experience with legal technology (document management systems, transcription software, dictaphone, etc)
 </li>
 <li>
 Superior written and oral communication skills in English
 </li>
 <li>
 Ability to work with a team of lawyers and other colleagues
 </li>
 <li>
 Outstanding time-management and accurate typing skills
 </li>
 <li>
 Capability to effectively prioritize and meet deadlines
 </li>
 <li>
 Strong interpersonal skills with an ability to build relationships with senior executives
 </li>
 <li>
 Good problem-solving and decision-making skills
 </li>
 <li>
 Exceptional organizational skills
 </li>
 <li>
 Demonstrate a courteous and professional demeanor
 </li>
 </ul>
 
 
 
 
 
 
 Duties &amp; Responsibilities:
 
 
 
 <ul>
 <li>
 Provide administrative support to one or more lawyers
 </li>
 <li>
 Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
 </li>
 <li>
 Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
 </li>
 <li>
 Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
 </li>
 <li>
 Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
 </li>
 <li>
 File, organize, scan, copy and fax legal documents promptly
 </li>
 <li>
 Screen, direct, and prioritize incoming calls and emails to lawyers
 </li>
 <li>
 Adhere to the Firm&rsquo;s policies and procedures
 </li>
 </ul>
 
 
 
 
 
 
 Relationships:
 
 
 
 <ul>
 <li>
 Lawyers
 </li>
 <li>
 Team Leader
 </li>
 <li>
 Business Support Teams
 </li>
 <li>
 Secretaries
 </li>
 </ul>
 
 
 
 
 
 
 Diversity, Equity &amp; Inclusion
 
 
 :
 
 <ul>
 <li>
 Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
 </li>
 <li>
 We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 </li>
 <li>
 Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
 </li>
 </ul>
</div>

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