legal secretary receptionist

Shiraishi Law Firm

Fast-paced, high-volume law firm serving Kauai for over 70 years seeks a full-time Legal Secretary/Receptionist. Areas of practice include, but are not limited to, estate planning, real estate, collections, landlord-tenant matters, and business formation. The ideal candidate is extremely detail-oriented, reliable, able to learn quickly, and has experience in a legal or administrative setting.If hired, you must pass the notary exam within 1 year of start date. Pay increase upon passing the notary exam.Start date is flexible. Salary is commensurate with experience and will be increased upon gaining more experience with the firm. Prefer full-time (M-F, 8:00-5:00), but will consider part-time.MINIMUM QUALIFICATIONS:<ul><li>Graduate of high school or its equivalent</li><li>Valid Hawaii driver license</li><li>Excellent word processing, spelling, grammar, and proofreading skills</li><li>Thorough knowledge of Microsoft Office or WordPerfect, or equivalent, and scanning documents</li><li>Strong verbal and written communication skills</li><li>Ability to manage a busy practice, work independently, meet deadlines, and perform multiple tasks with attention to detail</li></ul>RESPONSIBILITIES:<ul><li>Answer phones, transfer calls, greet clients</li><li>Draft correspondence and legal documents (i.e. powers of attorney, motions, deeds, etc.) for attorney review</li><li>Schedule appointments, meetings, court dates, etc.</li><li>Notarize documents</li><li>Maintain, organize, and scan client files</li><li>Occasional errands to the courthouse and financial institutions</li><li>File documents online with the courts</li><li>Manage/process client payments and billings</li><li>Possible accounting duties</li></ul>BENEFITS:<ul><li>Employer pays 100% of healthcare premiums (full medical, dental and vision coverage)</li><li>401(k) retirement plan after 1 yr with the company</li><li>Employer contributions to 401(k)</li><li>Paid time off</li><li>Bonuses based on performance</li></ul>To apply, please respond to this posting and submit a resume, cover letter, and contact information for at least two professional references to the attention of Mia Shiraishi.Shiraishi Law Firm 2403 Ulu Maika St. Lihue, HI 96766Job Type: Full-timePay: $45,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Secretary/Receptionist

Baldwin Law

Seeking full-time Legal Secretary at busy law office specializing in civil litigation. Applicants must be prepared to work well under pressure, in a deadline-driven environment. Typing test proof is required (minimum of 65 words per minute preferred). This position is based in-office and is not available on a remote basis.Position Duties Include:<ul><li>Typing and dictation transcription;</li><li>Preparation of legal documents;</li><li>Arranging for the proper service of legal documents;</li><li>Organization and maintenance of client files, both paper and electronic;</li><li>Calendaring and scheduling, both paper and electronic; and</li><li>Professional and courteous telephone skills.</li></ul>Preferred Position Requirements:<ul><li>Minimum of high school degree (or equivalent);</li><li>Legal secretary experience preferred, but willing to train the right candidate;</li><li>Proficiency with Windows based software programs (Word, Excel) required;</li></ul><ul><li>Proficiency with Citrix (ShareFile) a plus;</li><li>Ability to interact professionally with co-workers;</li><li>Willing to follow specific instructions provided by attorneys and staff;</li><li>Multi-tasking capabilities;</li><li>Available for occasional overtime work;</li></ul>Compensation:<ul><li>Competitive wage based on experience; and</li><li>Benefits package.</li></ul>Work Remotely:<ul><li>No</li></ul>Job Type: Full-timePay: $26.00 - $30.00 per hourBenefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li></ul>Work Location: In person

Legal Secretary

Russell Law Group

Office location: Beverly Hills, CA.Overview We are seeking a dedicated and detail-oriented Litigation Legal Secretary/assistant to join our litigation boutique law firm. The ideal candidate will play a crucial role in supporting attorneys with litigation and managing administrative tasks, maintaining files, and ensuring compliance with court and litigation procedures and calendering. The candidate will work with case management systems for calendaring, operations and organization. This position requires a strong understanding of legal terminology and procedures and candidate should be familiar with setting up pleading shells and other standard litgiation documents for attorneys.Duties<ul><li>Provide litigation and administrative support to attorneys, including scheduling appointments and managing calendars, preparing draft pleadings and documents to be electronically filed. Experience with AI is helpful.</li><li>Maintain and organize legal files using My Case - a case management system.</li><li>Conduct document review and proofreading to ensure accuracy and compliance with legal standards.</li><li>Prepare, file, and serve legal documents in accordance with court rules and deadlines.</li><li>Assist in the preparation of case materials for trials, hearings, and meetings.</li><li>Communicate effectively with clients, court personnel, and other stakeholders.</li><li>Ensure confidentiality of sensitive information at all times.</li></ul>Qualifications<ul><li>Previous law office experience of 5+ years</li><li>Proficiency in legal software.</li><li>Strong proofreading skills with attention to detail for document accuracy.</li><li>Excellent organizational skills with the ability to manage multiple tasks efficiently.</li><li>Strong written and verbal communication skills are essential.</li><li>Ability to work independently as well as part of a team in a fast-paced environment.</li></ul>If you are passionate about the legal field and possess the necessary skills to excel as a Legal Secretary, we encourage you to apply for this opportunity to contribute to our dynamic team.Job Type: Full-timePay: $30.00 per hourExperience:<ul><li>Civil Litigation: 7 years (Required)</li></ul>Location:<ul><li>Los Angeles, CA (Required)</li></ul>Work Location: Remote

Legal Assistant/Secretary

Monroe County, NY

<div><div><div><div>Location: Rochester, NY</div>
<div>Title: Legal Secretary II (Help Program)</div>
<div>Deadline: Until Filled</div>
</div><div><div>Salary: $41,198 - $54,254 annually 

 
</div><div>Agency/Dept.: Law</div>
</div></div><h2 class="jobSectionHeader">Description of Duties</h2>
This is a legal secretarial position responsible for the performance of difficult secretarial work and routine legal clerical tasks designed to assist attorneys. The work is performed in accordance with general instructions regarding objectives, policies and procedures and is usually submitted in its final form. Duties involve operating a variety of office equipment utilized for the preparation and typing of confidential legal documents including, but not limited to, an electronic work station and transcription equipment. The employee reports directly to, and works under the general supervision of an attorney, administrator, Legal Secretary I or other higher-level staff member. Does related work as required.
HELP PROGRAM: Hiring for Emergency Limited Placement Program. This program streamlines the appointment process to allow Monroe County to hire diverse, qualified permanent employees quickly and without examinations.
<h2 class="jobSectionHeader">Minimum Qualifications</h2>
Graduation from high school or possession of an equivalency diploma, plus EITHER:
<div><ul><li>Two (2) years paid full‑time or its part‑time equivalent secretarial, clerical, legal assistant, or paralegal* experience; OR,</li></ul>
</div><div><ul><li>Successful completion of at least sixty (60) college semester credit hours; OR,</li></ul>
</div><div><ul><li>Satisfactory completion of a regionally accredited paralegal training and instructional program and possession of a certificate of completion; OR,
</li></ul></div><div><ul><li>An equivalent combination of education and experience as defined by the limits of (A), (B), and (C) above.</li></ul>
</div>
<ul><li>Paralegal experience can include cooperative education (co-op) or internship experience (paid or unpaid).</li></ul></div>

Legal Secretary II (Help Program)

NeunerPate

NeunerPate is a mid sized insurance defense firm seeking a legal secretary. Candidate would preferably be someone with at least 2 years of experience of insurance defense (but not required).Qualifications:Outstanding organizational and time management skills, strong verbal and written communication skills, reporting skills, research skills, Legal Administrative skills, Litigation, client relationships, scheduling, attention to detail, excellent typing and proofreading skills, confidentiality, professionalism and dependability. Proficiency in software including MS Word, Outlook, Adobe, Excel. Ability to multi‑task in a fast‑paced environment.Responsibilities:&middot; Answering incoming calls&middot; Handling incoming and outgoing mail as well as incoming and outgoing faxes and overnight packages&middot; Maintaining all documents in firm&rsquo;s document management system&middot; Managing calendars, contacts and cases in firm&rsquo;s case management system&middot; Coordinating meetings, appointments and depositions&middot; Preparing draft correspondence, draft pleadings and discovery&middot; Follow-up on discovery and assist with administrative tasks&middot; Electronically file pleadings with the courts;&middot; Arranging travel and accommodations when needed;&middot; Enter attorney time into firm&rsquo;s time and billing system.Other legal secretary duties as assignedJob Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Jackson Lewis

<div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.
Jackson Lewis is seeking a Litigation Legal Secretary for the San Francisco, CA office.
In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary.
Duties and Responsibilities:<ul><li>
Maintain electronic case files and update as needed following set protocols for search ease.</li><li>
Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters.</li><li>
Assist with preparation of administrative filings/exhibits in agency matters.</li><li>
Assist with preparation of exhibits for submission in a variety of matters.</li><li>
Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.</li><li>
Complete monthly expense reports for assigned attorneys.</li><li>
Assist attorneys with monthly client invoicing in conjunction with our billing department.</li><li>
Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm&rsquo;s travel agency.</li><li>
Prepare notebooks and proofreading of documents.</li><li>
Run conflict checks and open new client engagements in conjunction with our new business team.</li><li>
Continued knowledge and basic status of current cases and projects of assigned attorneys.</li><li>
Oversee a wide variety of complex and confidential, time-sensitive material.</li><li>
Perform other administrative duties as assigned.</li></ul>
Skills and Educational Requirements:<ul><li>
7+ years minimum legal experience, preferably in labor and employment law.</li><li>
Solid understanding of basic technical legal terminology.</li><li>
Solid experience working in ECF and California state e-filing systems.</li><li>
Solid experience in working with document database system (NetDocs or similar).</li><li>
Proficiency in Windows environment including Word and Outlook.</li><li>
Familiarity with state and federal rules and procedures, general legal procedures.</li><li>
Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.</li><li>
Experience supporting 4+ active attorneys at one time a strong plus.</li><li>
Experienced with trial preparation a plus.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.</li><li>
Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.</li><li>
Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.</li><li>
Reliable with punctuality and attendance.</li><li>
An associate degree or 4-year college degree preferred, or relevant experience considered.</li></ul>
This is a hybrid position.
For California, the expected salary range for this position is between $40 and $50 per hour.
The actual compensation will be determined based on experience and other factors permitted by law.
Jackson Lewis offers a competitive benefits package that includes:<ul><li>
Medical, dental, vision, life and disability insurance</li><li>
401(k) Retirement Plan</li><li>
Flexible Spending and Health Savings Account</li><li>
Firm-paid holidays, vacation and sick time</li><li>
Employee assistance program and other firm benefits</li></ul>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div>

<div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.
Job Summary (basic description)
The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; calendar maintenance; various office and client filing and electronic transcription.
The successful candidate enters data accurately, is a very organized multi-tasking, detail-oriented team player possessing at least 3 years recent legal secretary experience (including electronic filing). Litigation experience is preferred.
Essential Functions<ul><li>
Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li>
Provide support to up to four attorneys in employment law matters and backup support as needed.</li><li>
Communicate verbally and electronically with clients daily.</li><li>
Act as liaison between internal departments and outside agencies.</li><li>
Preparation/revision of correspondence, pleadings, documents and other clerical assignments as directed.</li><li>
Handle a wide variety of complex and confidential, time-sensitive material.</li><li>
Communicate with internal department to initiate conflict checks and open new client engagements as requested.</li><li>
Prepare engagement letters for new clients/matters.</li><li>
Maintain calendars, CLE, reports and time records.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.</li><li>
Maintain record of expenses and submit invoices timely to accounting department for payment.</li><li>
Work with docketing to maintain calendar for litigation attorneys.</li><li>
Transcribe electronic dictation, and schedule depositions.</li><li>
Various office and client filing; proofreading documents.</li><li>
Ensure storage of email and client documents to document management system.</li><li>
Assist attorneys with monthly prebill review in electronic billing systems.</li><li>
Communicate with billing and collections departments as needed.</li></ul>
Qualifications/Skills Required<ul><li>
At least 3 years recent legal secretarial experience within a law firm, labor and employment experience a plus.</li><li>
Electronic data entry and preparation of documents.</li><li>
Law firm billing software a plus.</li><li>
Familiarity with state and federal rules and procedures.</li><li>
Must have a solid understanding of technical legal terminology as well as court filings.</li><li>
Experienced with trial preparation and briefs.</li><li>
Punctual with excellent attendance.</li><li>
Proficient with generating Tables of Authorities and Tables of Contents.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li>
Ability to multi-task, and timely respond to deadlines as well as balance workload for multiple attorneys.</li><li>
Knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.</li><li>
Strong interpersonal skills and ability to work well in cooperative, office environment and communicate with attorneys and support staff on every level.</li></ul>
Educational Requirements<ul><li>
High School diploma or equivalent required.</li><li>
4 year college degree preferred.</li></ul>
#LI-MS
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div>

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2274 legal secretary receptionist jobs Near Me

Legal Secretary/Receptionist

Legal Secretary

Legal Assistant/Secretary

Legal Secretary II (Help Program)

Legal Secretary

Legal Secretary

Legal Secretary