legal secretary receptionist

Law Offices of Kerry L. Armstrong, APLC

Bilingual (Spanish/English) legal assistant/receptionist/case intake specialist needed for two-attorney criminal defense firm located in downtown San Diego. Prior admin/legal assistant work in the legal field is preferred, but it is not mandatory. You must have a friendly disposition and be able to treat all clients with kindness and respect. Both attorneys are easy to deal with.Duties include answering the phone, calling prosecutors' offices to check on cases, doing retainer agreements, fielding calls from potential new clients, writing and sending out correspondence, and generally managing the office. The weekly schedule is 8am to 12pm and from 1pm to 5pm Monday through Friday. (Weekend work is never required.) A one-hour unpaid lunch time is offered.Applicants must be proficient in Word and Adobe Acrobat. You must also be fully fluent in Spanish and English.Paid sick leave, paid yearly vacation days, and paid monthly parking is offered, as well as a credit toward your health insurance.Job Type: Full-timePay: $25.00 - $33.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Legal secretary/receptionist/case intake specialist

Lake County Prosecuting Attorney's Office

LAKE COUNTY PROSECUTING ATTORNEY&rsquo;S OFFICEPOSITION: LEGAL SECRETARY IProvides administrative and clerical support to the Prosecutor&rsquo;s Office, including drafting, formatting, and managing legal documents and correspondence. Schedules appointments and court dates, maintains case files, communicates with court personnel and other law enforcement partners, files documents, and ensures deadlines are met. Performs receptionist services and a variety of other tasks, as needed.QUALIFICATIONS: Good spelling, punctuation, grammar, proofreading, and math skills, along with proficiency in MS Office Suite (Word, Excel, Outlook) are required. Applicants must have the ability to prepare, review, and format legal documents and correspondence accurately. Applicants should be able to maintain schedules, keep accurate records, and handle sensitive information confidentially. The successful applicant will possess a high level of organization, attention to detail, and ability to prioritize tasks efficiently. Applicants must be able to work under pressure and handle multiple deadlines. Applicants should have strong interpersonal skills and enjoy working in a team environment.BENEFITS:Shift: Weekdays, 8:00 am &ndash; 4:30 pmCompensation: $20.01 per hour to start, $20.46 after a successful 120-day probationary periodHealth Care: Full medical, prescription, dental, and vision coveragePaid Time Off: Vacation leave (after 1st year), sick leave, 5 personal days, and 12 holidaysRetirement: Full benefits offered through Ohio&rsquo;s Public Employee Retirement System (OPERS).Additional deferred compensation programs are also available.Job Type: Full-timePay: From $20.01 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Legal Secretary

Khairallah Advocates & Legal Consultants

Position: Legal Secretary Qualifications: 5+ years experience as a paralegal or legal secretary Familiarity with legal documents and terminology Working knowledge of litigation management software systems Able to effectively prioritize and meet deadlines Able to work as a team with attorneys and other colleagues Superior written and oral communication skills in Arabic and English Only candidates who are currently in UAE need to apply. Send your updated CV to [email protected]

Thrive Group

Thrive Group are delighted to be working in partnership with a legal firm in Malmesbury, who are actively seeking to recruit a Legal Secretary - Residential to join the team on a permanent basis. What you will be doing: As an experienced Legal Secretary, you will provide secretarial services to residential property fee earners within the team. <ul> <li>Ensure the smooth flow of documents and correspondence in and out of the conveyancing department.</li> <li>Typing all necessary documents from hand-written notes or by transcribing digital dictation.</li> <li>Scan, email and fax correspondence and documents as required</li> <li>Undertake file management including opening and closing files, photocopying, and filing all relevant documents.</li> <li>Field calls and if necessary, routing calls and taking messages.</li> <li>Manage Fee Earners diaries, organising internal and external meetings.</li> <li>Support other members of the team in the performance of their duties</li> </ul> What you will need to succeed: <ul> <li>Previous Experience as a legal secretary and understanding of the need for confidentiality.</li> <li>Well-organised, careful, conscientious approach.</li> <li>Able ty to work under pressure and to deadlines, planning time and priorities.</li> <li>Excellent communication skills</li> <li>Good literacy skills and numeracy skills.</li> <li>Proficient IT skills, including MS Office and Legal Databases.</li> </ul> What you will receive in return: <ul> <li>Monday to Friday 09.00Am to 17.00PM- full time 35 hours per week</li> <li>Holiday 28 days + bank holidays</li> <li>Salary Competitive (DOE)</li> </ul> What you will need to do next: If this position sounds of interest and you would like to be considered. Please contact Sarah at Thrive Group on (phone number removed) or email removed) Thrive Group are acting as an employment agency in relationship to this vacancy. If you have not heard from a consultant within 7 days, please assume you have been unsuccessful on this occasion. PRMSTH

Legal Secretary - Residential

Dunn County WI

<div></div><div><div><div>Join Our Team at Dunn County
At Dunn County, we're more than just a local government &ndash; we're a community of dedicated professionals united by our core values and committed to serving our residents. Our culture is built on five fundamental principles that guide everything we do:
Our Core Values in Action
<ul><li>Dedication - We demonstrate unwavering commitment to those we serve, ensuring that every decision and action is focused on enhancing the quality of life for Dunn County residents.</li>
<li>Professionalism - Excellence is our standard. We maintain the highest levels of competence while fostering an environment of courtesy and respect in all our interactions and responsibilities.</li>
<li>Ethics - Integrity is non-negotiable. We pride ourselves on consistently acting with honesty and transparency, building trust through ethical decision-making in every aspect of our public service.</li>
<li>Betterment - Innovation drives us forward. We're committed to continuous improvement, constantly seeking ways to enhance our services and the value we deliver to our community.</li>
<li>Collaboration - Together we achieve more. We foster an inclusive environment where diverse perspectives are valued, and teamwork is essential to achieving our shared goals.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Job Summary</h2></div> 
<div> 
The Dunn County District Attorney&rsquo;s Office is seeking a detail-driven, motivated Legal Secretary to join a fast-paced, mission-focused team. 
 
In this role, you&rsquo;ll support prosecutors with case files while safeguarding confidentiality and ensuring compliance with statutory requirements and Marsy&rsquo;s Law. You'll open case files, draft criminal complaints, warrants, extraditions, and other essential legal documents, and help prepare files and exhibits for trial. 
 
The anticipated starting wage is between $24.36/hr and $25.72/hr.</div> 

<div><h2 class="jobSectionHeader">Primary Responsibilities</h2></div>
<div>The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully to be qualified for the position. Other duties may be required and assigned. 
<ul><li>
Transcribes or prepares letters, resolutions, ordinances, opinions, complaints, search warrants, bench warrants, writs, orders to transport, motions, orders, subpoenas, dismissals, proceedings, agreements, reports, summons, and other legal documents.</li><li>
Processes juvenile referrals; assigns attorney to case; prepares juvenile petitions, disposition orders, and other documents; sets up temporary physical custody hearings as required; contacts human services and social workers regarding hearings and other matters; maintains hearing and other files. Prepares Termination of Parental Rights petitions, orders, and publications.</li><li>
Prepares files for court hearings; reviews court calendar, ensuring that all required documentation for scheduled cases is available; ensures that criminal complaints are typed and filed with the Clerk of Courts Office.</li><li>
Maintains computer records; opens case files, assigning attorney and entering court dates, deadlines, jury trials, and other information; enters disposition information into case files; closes files as appropriate.</li><li>
Maintains files of intoxilyzer reports, technician certifications, and simulator solution reports from the State, State Patrol, County Sheriff's Department, and Menomonie Police Department for OWI cases</li><li>
Answers calls and greets visitors providing information and assistance, taking messages, and directing calls, as appropriate.</li><li>
Prepares all paperwork associated with the processing of vehicle forfeitures.</li><li>
Performs other duties of a comparable level/type, as assigned.</li></ul></div>
<div><h2 class="jobSectionHeader">Minimum Qualifications</h2></div>
<div>EDUCATION AND/OR EXPERIENCE REQUIREMENTS 
<ul><li>
Associate&rsquo;s Degree in Legal Studies, Criminal Justice or related field.</li><li>
Requires a minimum of two (2) years previous legal or courtroom experience.</li></ul>
 
LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS 
<ul><li>
Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant&rsquo;s suitability and competence to perform in the position.</li></ul>
 
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES QUALIFICATIONS 
In order to perform the duties of the Legal Secretary position (listed above) the following knowledge, skills, and abilities are essential for Legal Secretary to possess. 
<ul><li>
Fundamentals of court procedures and processes.</li><li>
Knowledge of office management practices and County administrative policies and procedure.</li><li>
Knowledge of legal terminology, legal forms, legal reference materials and legal documents.</li><li>
Knowledge of standard clerical/secretarial practices and procedures.</li><li>
General fundamentals of bookkeeping and financial recordkeeping routines and County administrative procedures pertaining to departmental financial operations (e.g. purchasing, revenue collection, invoicing, accounts payable, budget reporting, etc.).</li><li>
Knowledge of county, state and federal statutory requirements regarding legal documentation and recordkeeping.</li><li>
Operation of computers &amp; business productivity software (e.g. word processing, spreadsheets, email, browsers, scheduling software, etc.) &amp; any specialty software that may be used by department in the performance of the job.</li><li>
Preparing a variety of legal documents, forms, materials and correspondence.</li><li>
Performing transcription from dictation.</li><li>
Preparing administrative support functions in the office including preparation of confidential correspondence, preparation of billing vouchers, maintaining department records and files.</li><li>
Applying and using legal terminology.</li><li>
Assembling, tracking, recording and preparing financial forms and records used in tracking budgets, purchasing, billing for services, and recording of revenues requiring financial recordkeeping skills.</li><li>
Preparing documents, coordinating legal actions, scheduling hearings with attorneys, witnesses, and others and preparing all the required orders, legal documents and forms required to process cases.</li><li>
Ability to prioritize, organize and complete assignments with minimal direction.</li><li>
Reading, understanding and applying legal concepts, rules and guidelines in the processing and preparation of legal and documents.</li><li>
Customer service and office etiquette skills.</li><li>
Preparing and maintaining numerical and narrative reports.</li><li>
Using and operating computers and business productivity software (e.g. word processing, spreadsheets, internet, presentational software, etc.).</li><li>
Demonstrated word processing and keyboarding skills.</li><li>
Proofreading for correct grammar, vocabulary, and spelling.</li><li>
Establishing and maintaining working relationships with other departmental staff, attorneys, other county employees and the public.</li><li>
Ability to follow Dunn County policies and procedures including those pertaining to confidentiality.</li></ul><ul><li>
Ability to prioritize and organize job assignments.</li></ul><ul><li>
Ability to manage time effectively, manage multiple projects, and complete work within established deadlines.</li><li>
Ability to work the allocated hours of the position.</li></ul>
 
MINIMUM LANGUAGE SKILLS QUALIFICATIONS 
In order to perform the duties of the Legal Secretary position (listed above) the following language skills are essential for the Legal Secretary to possess. 
<ul><li>
Ability to communicate clearly and effectively with other staff members, supervisors, and community members in written and verbal form.</li></ul><ul><li>
English skills (oral, written and comprehension) sufficient to effectively communicate with all internal and external customers.</li></ul>
 
MINIMUM REASONING ABILITY QUALIFICATIONS 
In order to perform the duties of the Legal Secretary position (listed above) the following reasoning abilities are essential for the Legal Secretary to possess. 
<ul><li>
Ability to understand and effectively carry out verbal and written instructions.</li><li>
Must have ability to work accurately with attention to detail.</li><li>
Ability to prepare and maintain accurate and concise records and reports.</li></ul>
 
MINIMUM MATHEMATICAL ABILITY QUALIFICATIONS 
In order to perform the duties of the Legal Secretary position (listed above) the following mathematical skills are essential for the Legal Secretary to possess. 
<ul><li>
Ability to make arithmetic computations using whole numbers, fractions and decimals.</li><li>
Ability to compute rates, ratios and percentages.</li></ul>
 
In evaluating candidates for this position, Dunn County may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.</div>
<div><h2 class="jobSectionHeader">Physical and Work Environment</h2></div>
<div>The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee&rsquo;s supervisor or Human Resources. 
 
PHYSICAL REQUIREMENTS 
<ul><li>
Physical effort will typically require infrequent exertion of objects weighing up to 10 pounds.</li></ul><ul><li>
Continuous speaking, hearing and using hands dexterously; work frequently requires sitting; and work occasionally requires standing, walking and reaching with hands and arms.</li><li>
Work has standard vision requirements.</li><li>
The physical and environmental hazards and risks associated with the job can be characterized as minimal.</li></ul>
 
WORK ENVIRONMENT 
<ul><li>
Work is generally in a moderately noisy location (e.g. business office, moderate traffic).</li></ul>
 
Nothing in this job description limits management&rsquo;s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company, and is subject to change by the employer as the needs of the employer and requirements of the job change.</div>
</div><div></div><div><div>Equal Opportunity Employer
Dunn County is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
By applying for this position, you acknowledge that you have read our job posting in its entirety and meet the basic requirements outlined above. Dunn County looks forward to reviewing your application.</div></div></div>

TONALAW

<div>Legal Receptionist - Front Desk 
TonaLaw is seeking a professional and client-focused Legal Receptionist to be the first point of contact for clients and visitors. The ideal candidate thrives in a fast-paced environment, maintains a friendly and empathetic demeanor, and provides outstanding customer service in the face of high-stress scenarios. This role involves handling a high volume of calls, greeting clients, and supporting daily office operations to ensure a positive client experience. 
Benefits include:<ul><li>
401(k) with 3% firm contribution</li><li>
Health insurance</li><li>
Paid time off (including firm-wide holiday closure Dec 24&ndash;Jan 1)</li></ul> 
Compensation: $47,500 and up
Compensation:
$47,500+ yearly
Responsibilities:<ul><li>
Answer, screen, and route high-volume phone calls professionally.
</li><li>Greet clients and visitors, ensuring a welcoming first impression.
</li><li>Complete quick intakes and open matters in case management software.
</li><li>Handle messages, mail, faxes, and office supply management.
</li><li>Assess and respond to client needs, resolving concerns effectively.
</li><li>Assist with routine projects, including FedEx shipments and client gift baskets.
</li><li>Support operations to maintain smooth daily office functioning.
</li></ul>Qualifications:<ul><li>
Minimum 1 year of experience as a legal receptionist.
</li><li>Bilingual (Spanish) is a plus.
</li><li>Strong customer service skills and professional demeanor.
</li><li>Excellent interpersonal and communication skills.
</li><li>Highly organized and detail-oriented.
</li><li>Ability to maintain composure and professionalism in high-pressure situations.
</li><li>Team-oriented with ability to collaborate effectively across departments.
</li></ul>About Company 
At TonaLaw, our purpose is simple: we turn setbacks into comebacks. We specialize in personal injury litigation, trials, and no-fault collections, and we are relentless in pursuing justice for clients.
We are guided by our Core Values, which shape everything we do: People First, Excellence, Kind Candor, Driven, Mindset, and Discipline. These guide how we work with clients and each other.
We believe the best results come from the best teams. At TonaLaw, you&rsquo;ll find a supportive, growth-oriented environment where collaboration, accountability, and excellence are not just encouraged, they&rsquo;re expected. If you&rsquo;re driven, strategic, and compassionate, you&rsquo;ll thrive here.</div>

Legal Receptionist

Famiglietti & Volpe

Overview: We are an established workers' compensation defense firm seeking a highly motivated and detail-oriented Legal Secretary to join our team. The ideal candidate will provide administrative support to workers's compensation defense attorneys and ensure office's smooth operations and effectiveness.Job Description: - Organize and maintain legal files and documents - Prepare legal documents and correspondences to opposing counsel - Coordinate/schedule hearings, depositions, AME/QME exams - Manage attorney calendars - Assist with billing and time entry - Performed other administrative duties as assignedRequirements/Skills: - 1-2 years minimum experience as a legal secretary preferably in workers' compensation law office- Excellent written and verbal communication skills- Experience in E-file (EAMS), A1- Law Case Management software is a plus - Organized, attention to details and ability to prioritize work - Ability to effectively communicate with team members with a great attitude and respectThis role offers 20-30 hrs/week with flexibility hours. Negotiable pay depending on experience.If you have a passion for law and possess the necessary qualifications, we encourage you to apply.Email resumes to tphan@famiglietti-volpe.comJob Type: Part-timePay: $23.00 - $29.00 per hourExpected hours: 20 &ndash; 30 per weekBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Opportunities for advancement</li><li>Retirement plan</li></ul>Work Location: In person

Legal Secretary/Assistant

Search 9893+ Legal secretary receptionist jobs near you this November. New roles added regularly across leading industries. Apply today.

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