legal support analyst

Pillsbury Winthrop Shaw Pittman

<div>San Francisco, California<h2 class="jobSectionHeader">
Job Description</h2>
The San Francisco office is seeking to hire a Legal Support Specialist.
The Legal Support Specialist plays a key role in providing daily administrative and practice support to attorneys and legal professionals across multiple practice areas. The Legal Support Specialist works closely with paralegals and Legal Practice Coordinators (Legal Secretaries) to assist with document preparation, coordination, and general administrative support. The position requires the ability to perform client‑billable work as directed.
Responsibilities include, but are not limited to, preparing expense reports, check requests, new business memos, and engagement letters; coordinating mailings and binder preparation; entering and maintaining calendar items; editing prebills; maintaining electronic files; assisting with travel arrangements; and scheduling meetings.
The Legal Support Specialist will also assist attorneys with document production, compiling and organizing materials, preparing and quality‑checking binders to ensure accuracy and proper collation, and managing both physical and electronic files. Additional duties include creating hyperlinks, assisting with electronic filings, tracking deadlines related to filings, compliance requirements, and court dates (as applicable), and supporting the preparation of various forms, filings, and related documentation. Other responsibilities may be assigned as business needs require.
Qualifications:
The successful candidate will demonstrate a strong interest in the legal profession and be proficient in Microsoft Office, including Word, Excel, and PowerPoint. The ideal candidate will possess excellent administrative and interpersonal skills, with the ability to manage a high‑volume desk accurately and efficiently while maintaining meticulous attention to detail. Strong proofreading skills, along with solid Word, Excel, and overall computer proficiency, are essential.
This role requires a positive, self‑motivated professional with a strong work ethic, polished demeanor, and the initiative to successfully multitask and prioritize in a fast‑paced environment. The current schedule requires a minimum of three days per week in the office, with the flexibility to work remotely one to two days per week, subject to change based on business needs. Flexibility to work overtime is required.
Candidate must be a team player and able to adapt to changing technologies and procedures. BA/BS degree required. Notary Public, a plus.
Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.
California Pay range for this role, with final offer amount dependent on skillset and experience, is $55,000 - $65,000.
Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.
If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.</div>

Legal Support Specialist

World Business Lenders, LLC

<div>About World Business Lenders (www.wbl.com)
World Business Lenders (WBL) provides short-term, real estate&ndash;collateralized commercial loans to small and medium-sized businesses across the United States that do not have access to traditional financing. The company also services its own loan portfolio and those of third parties, with a focus on managing non-performing loan pools and REO.<ul><li>
WBL is a U.S.-based company with a fully remote workforce.
</li><li>Working hours are 9:00am&ndash;6:00pm Eastern Time, Monday through Friday.</li><li>
The role requires strong spoken and written English.
</li><li><ul><li>All resumes must be submitted in English.</li></ul></li></ul> 

Overview<ul><li>
Establish reliable tracking of all Asset Resolution invoices; improve organization and follow-up on current invoices so eligible discounts are not missed; support timely movement of invoices through review, correction, and payment readiness; provide strong operational support for aged invoice matters handled by Cristina; improve visibility into invoice status, blockers, and upcoming payment items; and help create a more consistent, disciplined legal billing workflow between Legal Operations, Finance, and outside counsel.</li></ul>
Job Duties and Responsibilities<ul><li>
Manage legal billing workflow for Asset Resolution matters
</li><li>Track invoice status, rejections, corrections, and payment readiness</li><li>
Coordinate with outside counsel, Legal, Finance, and AP
</li><li>Support timely processing of current invoices within discount periods</li><li>
Assist Corporate VP with aged invoice negotiation support and follow-up</li><li>
Maintain accurate reporting, records, and billing trackers.</li></ul> 

Requirements 
Main Requirements: 
<ul><li>
Education: Business Administration, Finance, Accounting, Operations, or a related field.</li><li>
Not less than 5 years of experience</li><li>
Experience managing invoice or billing workflows in a structured, high-volume environment
</li><li>Hands-on experience tracking, processing, and resolving invoices (including rejections and corrections)
</li><li>Comfortable coordinating across multiple stakeholders (Legal, Finance, AP, and external counsel/vendors)
</li><li>Strong ability to ensure invoices move through payment cycles on time, including discount deadlines
</li><li>Experience maintaining accurate trackers, records, and status reporting for financial or operational workflows
</li><li>Strong Excel skills and familiarity with workflow tools (e.g., Monday.com or similar systems)
</li><li>Highly organized with strong follow-through on tasks and escalations
</li><li>Able to work in deadline-driven, process-heavy environments with repetitive but detail-critical work
</li><li>Strong communication skills for ongoing follow-ups and coordination across teams</li></ul>
Preferred Background / Industry Experience<ul><li>
Experience in legal billing, legal operations, or law firm billing in a financial services.
</li><li>Candidates coming from law firms, in-house legal departments, vendor management teams, or finance-adjacent operational roles with substantial exposure to outside counsel billing and invoice workflow management will be viewed favorably.
</li><li>Experience handling high-volume invoice tracking, rejected invoice resolution, payment-cycle coordination, discount-period monitoring, and support for aged invoice reconciliation is strongly preferred.</li></ul>
Specific Technical Skills Needed<ul><li>
Strong proficiency in Excel and Monday.com; experience with invoice tracking, billing reports, document management, and workflow systems; ability to maintain accurate records, monitor discount and payment deadlines, and support billing coordination across Legal, Finance, and AP.</li></ul>
Specific Soft Skills Needed<ul><li>
Strong communication</li><li>
Multitasking and Organization</li><li>
Attention to detail and follow-through</li><li>
Professionalism and cross-functional collaboration</li><li>
Time management, and problem-solving.</li></ul> 

Benefits 
<ul><li>
Enjoy Paid Time Off (PTO) to recharge</li><li>
Salary paid in USD</li><li>
Work comfortably 100% from home</li></ul></div>

Legal Billing & Operations Analyst - Asset Resolution (Türkiye)

Cherokee Federal

<div>Operational Coordination &amp; Real Property Analyst
A government contract requires that this position be restricted to U.S. citizens or legal permanent residents. You must provide documentation that you are a U.S. citizen or legal permanent resident to qualify. 
The Operational Coordination &amp; Real Property Analyst provides comprehensive coordination, reporting, and analytical support to the Real Estate Management Division (REMD). This role ensures cross-functional alignment across space buildouts, tenant renovations, personnel relocations, and leasing activities. The position integrates operational oversight with data analysis and communications planning to enhance transparency, consistency, and compliance across TSA&rsquo;s real property portfolio. The Analyst supports DHS-mandated reporting requirements and facilitates collaboration across REMD branches and external stakeholders. 
Compensation &amp; Benefits:
<ul><li>Estimated Starting Salary Range for Operational Coordination &amp; Real Property Analyst : TBD
</li><li>Pay commensurate with experience.
</li><li>Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. 
</li></ul>Operational Coordination &amp; Real Property Analyst Responsibilities Include:
<ul><li>Coordinate cross-functional activities to ensure alignment and synchronization across REMD branches, including space buildouts, tenant space renovations, personnel relocations, and real property leasing activities.
</li><li>Support delegation and coordination of day-to-day operations, promoting effective collaboration across REMD functions.
</li><li>Develop, implement, and regularly update a comprehensive REMD communications plan that enhances clarity and identifies effective communication strategies, platforms, and technologies for disseminating real estate-related information to diverse audiences.
</li><li>Analyze, interpret, and integrate facility-related data into multiple formats, including graphs, tables, databases, spreadsheets, executive presentations, and TSA iShare/SharePoint web content; identify and resolve inconsistencies or outdated information.
</li><li>Aggregate and synthesize TSA real property portfolio data to produce actionable insights for field personnel and leadership decision-making.
</li><li>Prepare recurring reports, dashboards, and data visualizations to support operational transparency and informed resource planning.
</li><li>Support all DHS-mandated real property reporting requirements, including preparation, coordination, and submission of required reports.
</li><li>Facilitate REMD participation in DHS real property working groups, supporting approximately 24&ndash;30 reporting engagements and meetings annually.
</li><li>Ensure accuracy, timeliness, and compliance of submitted real property data in alignment with DHS standards and federal reporting requirements.
</li>Performs other job-related duties as assigned 
<li>
</li></ul>Operational Coordination &amp; Real Property Analyst Experience, Education, Skills, Abilities requested:
<ul><li>Bachelor&rsquo;s degree in Business Administration, Public Administration, Real Estate, Facilities Management, Data Analytics, or related field.
</li><li>Minimum of 5&ndash;8 years of experience in operational coordination, real property management, facilities planning, or federal program support.
</li><li>Experience supporting federal real property reporting requirements and interagency working groups preferred.
</li><li>Strong analytical skills with demonstrated proficiency in data aggregation, reporting, and visualization tools (e.g., Excel, SharePoint, databases).
</li><li>Ability to manage multiple concurrent initiatives in a fast-paced, cross-functional environment.
</li><li>Excellent written and verbal communication skills, including experience developing communications plans and executive-level reporting materials.
</li>Must pass pre-employment qualifications of Cherokee Federal 
<li>
</li></ul>Company Information:
Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal &ndash; the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government&rsquo;s mission with compassion and heart. To learn more about CNDS , visit cherokee-federal.com. 
Choose an item. 
Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. 
Similar searchable job titles:
<ul><li>Real Estate Operations Coordinator
</li><li>Facilities Planning &amp; Portfolio Analyst
</li><li>Property Management and Operations Specialist
</li><li>Federal Real Property Analyst
</li><li>Space Planning &amp; Operational Support Analyst
</li></ul>Keywords:
<ul><li>Operational Coordination
</li><li>Real Property Management
</li><li>Data Analysis
</li><li>Communications Planning
</li><li>Cross-Functional Collaboration 
</li></ul>Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. 
Many of our job openings require access to government buildings or military installations. 
Please Note: This position is pending a contract award. If you are interested in a future with Cherokee Federal, APPLY TODAY! Although this is not an approved position, we are accepting applications for this future and anticipated need.</div>

Operational Coordination & Real Property Analyst

AMS Staffing Inc.

<div>
 
 Please connect with me on LinkedIn as well @Grant Price
 
 
 
 
 
 
 Job Title: IT Support Analyst
 
 
 
 
 Location: Houston-77056
 
 
 
 
 Salary/Payrate: $55K-$65K annually and AWESOME benefits!!!
 
 
 
 
 Work Environment:
 
 Hybrid (4 days in office/1 remote)
 
 
 
 Term: Permanent
 
 
 
 
 Bachelor&rsquo;s degree required: No
 
 
 
 
 Referral Fee:
 
 
 AMS will pay $500 should the person you refer gets hired
 
 
 
 
 
 
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 
 
 
 
 
 
 
 
 Job Summary: IT Support Analyst &ndash; Houston, TX
 
 
 
 Our client, a well-regarded law firm in Houston, is seeking a full-time, in-office IT Support Analyst to join their Information Technology Services team. This entry-level role reports to the Director of IT and is ideal for professionals with 3 years of IT support experience, preferably within the legal industry.
 
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide Tier 1 help desk support via ticketing system
 </li>
 <li>
 Troubleshoot software, hardware, and networking issues for both onsite and remote users
 </li>
 <li>
 Assist with user onboarding and offboarding
 </li>
 <li>
 Maintain IT inventory and manage equipment check-in/out
 </li>
 <li>
 Support anti-virus software, patch management, and network troubleshooting
 </li>
 <li>
 Help maintain the help desk portal and document internal how-tos
 </li>
 <li>
 Set up and support conference room tech and user phone/headset systems
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Required Skills:
 
 
 <ul>
 <li>
 Proficiency in Microsoft Windows 11, Office Suite, and Active Directory
 </li>
 <li>
 Basic networking knowledge (TCP/IP, DHCP, DNS)
 </li>
 <li>
 Understanding of Group Policies, file and print services, and event log analysis
 </li>
 <li>
 Experience with Microsoft Teams, Teams Telephony, and Ivanti systems
 </li>
 <li>
 Strong organizational, communication, and customer service skills
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Physical Requirements:
 
 
 <ul>
 <li>
 Must be able to lift up to 30 pounds
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Minimum high school diploma or equivalent
 </li>
 </ul>
</div>

IT Support Analyst- 3578759

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Legal Support Specialist

Legal Billing & Operations Analyst - Asset Resolution (Türkiye)

Legal Billing & Operations Analyst - Asset Resolution (Türkiye)

Legal Billing & Operations Analyst - Asset Resolution (Türkiye)

Legal Billing & Operations Analyst - Asset Resolution (Türkiye)

Operational Coordination & Real Property Analyst

IT Support Analyst- 3578759