legal support assistant

Law Offices of Mario A. Garcia, P.A.

Law Offices Mario A. Garcia, P.A. is seeking a highly organized and detail-oriented Legal Assistant to provide administrative and legal support to attorneys and staff across a range of commercial and real estate matters. The ideal candidate will assist with case preparation, document management, client communication, legal research, and day-to-day office operations while maintaining professionalism, confidentiality, and accuracy.Key Responsibilities:<ul><li>Provide administrative and legal support to attorneys handling commercial, real estate, civil, litigation, and bankruptcy matters.</li><li>Prepare, format, proofread, and organize legal documents, correspondence, pleadings, contracts, and other case materials.</li><li>Assist with the preparation and filing of court documents and other legal filings.</li><li>Maintain accurate and organized electronic and physical case files and records.</li><li>Conduct basic legal research and gather information relevant to ongoing matters.</li><li>Assist attorneys with case preparation, discovery, document review, and trial or hearing preparation as needed.</li><li>Coordinate schedules, meetings, deadlines, and appointments for attorneys and clients.</li><li>Communicate professionally with clients, courts, opposing counsel, and other legal professionals.</li><li>Assist with real estate transaction documentation and administrative tasks related to commercial and civil matters.</li><li>Support bankruptcy-related matters involving both debtors and creditors.</li><li>Track deadlines and follow up on outstanding documents, signatures, and case-related requirements.</li><li>Handle confidential client and firm information with discretion and professionalism.</li><li>Perform general administrative duties and provide additional support to the legal team as needed.</li></ul>Qualifications:<ul><li>Previous experience as a legal assistant, legal secretary, paralegal, or in a related administrative role preferred.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail and ability to manage multiple priorities.</li><li>Proficiency with Microsoft Office and common document-management tools.</li><li>Ability to learn and work with legal case-management and filing systems.</li><li>Professional judgment and ability to maintain strict confidentiality.</li><li>Familiarity with legal terminology and court filing procedures is a plus.</li><li>Experience with real estate, commercial litigation, civil transactions, or bankruptcy law is preferred but not required.</li></ul>What We Offer<ul><li>Opportunity to gain experience across multiple areas of legal practice.</li><li>Exposure to commercial and real estate transactions, litigation, civil matters, and bankruptcy proceedings.</li><li>A professional and collaborative legal work environment.</li><li>Opportunities to develop legal, administrative, and case-management skills.</li><li>The opportunity to work closely with experienced attorneys and support meaningful client matters.</li></ul>

Legal Assistant

Gordon Arata Montgomery Barnett McCollam Duplantis

Legal Assistant/ParalegalGordon Arata Montgomery Barnett McCollam Duplantis &amp; Eagan, LLC is a full-service, multi-office law firm representing clients across a wide array of industries. Founded over half a century ago, we have offices in Louisiana and Texas. We are seeking an experienced legal assistant and/or paralegal to support our attorneys and provide firm administrative assistance in our New Orleans office.Responsibilities include:<ul><li>Supporting attorneys and paralegals across all practice groups, and assist with projects, prioritizing tasks, caseload, and workflow as needed.</li><li>Drafting, transcribing, editing and finalizing legal documents such as correspondence, basic motions and discovery.</li><li>Organizing and saving legal documents into document management and records management systems such as iManage.</li><li>Performing activities associated with firm administrative tasks, including processing new client/matter requests, preparing expense reports, answering phones, entering attorney time, meeting arrangements and assisting with client billing.</li></ul>Qualifications required:<ul><li>At least two years of experience as a legal assistant and/or paralegal with a full service law firm.</li><li>Excellent written and oral communication skills.</li><li>Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).</li><li>Ability to work independently and as a member of a team, take initiative, balance competing priorities and see projects through completion.</li><li>Knowledge and experience with eFiling in State, Federal and Appellate Court procedures and requirements.</li><li>Experience in both litigation and transactional law are a plus.</li><li>Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks simultaneously and respond to changing priorities.</li><li>Must possess discretion, confidentiality and a professional, positive attitude with a sense of teamwork.</li></ul>Job Type: Full-timePay: $20.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Experience:<ul><li>Law office: 2 years (Required)</li></ul>Ability to Relocate:<ul><li>New Orleans, LA: Relocate before starting work (Required)</li></ul>Work Location: In person

Law Offices of Daniel Schulefand

HeaderOverviewWe are seeking a part-time highly organized and detail-oriented Temporary Legal Assistant to join our legal team. This role offers an opportunity to support legal functions across criminal and traffic law areas. As a vital member of our team, you will assist in answering phone calls, client intake, and providing updates on cases . This position is ideal for a proactive professional eager to gain comprehensive legal support experience in a fast-paced environment. All roles are paid positions, emphasizing the importance of valued contribution and professional growth. The position starts part-time but has potential to be full-time.Duties<ul><li>Answer phone calls from clients</li><li>Assist with client intake</li><li>Take messages and provide updates to clients</li></ul>Qualifications<ul><li>Bilingual (Spanish and English)</li><li>Paralegal or administrative experience</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment</li><li>Exceptional written and verbal communication skills; adept at client communication and legal writing</li><li>Familiarity with data entry, proofreading and transcription</li><li>Ability to handle confidential information discreetly while maintaining professionalism at all times</li><li>Strong research skills coupled with a keen eye for detail; ability to review documents thoroughly for accuracy and compliance</li></ul>Join us as a Temporary Legal Assistant where your dedication will directly contribute to impactful legal work while developing your expertise across multiple practice areas. We value energetic professionals committed to excellence who thrive in collaborative environments. This paid position offers an enriching experience supporting our mission to deliver outstanding legal services.Pay: $15.00 - $20.00 per hourWork Location: Remote

Temporary Legal Assistant

Nelson and Flanagan

Job SummaryWe are seeking a highly-organized and detail-oriented Legal Assistant to join our dynamic legal team. In this vital role, you will provide comprehensive administrative support ensuring the smooth operation of daily legal activities. Your expertise will help facilitate efficient office standards, legal documentation, and client communication, all while maintaining the highest standards of confidentiality and professionalism. This position offers an exciting opportunity to those willing to learn.Responsibilities<ul><li>Draft, review, and proofread legal documents including contracts, correspondence, with precision and attention to detail</li><li>Handle legal information, court deadlines, and client records with accuracy and efficiency</li><li>Coordinate appointments, court dates, meetings, and client communications</li><li>Maintain confidentiality when handling sensitive information related to clients, cases, or internal operations</li><li>Support attorney with administrative duties</li><li>Assist attorney in preparing for meetings and court</li></ul>Skills<ul><li>Excellent proofreading skills to ensure accuracy in all legal documents and correspondence</li><li>Real estate background helpful</li><li>Proficient computer skills</li><li>Skilled in handling confidential information with discretion and professionalism</li><li>Exceptional organizational skills for managing multiple cases simultaneously while meeting deadlines</li><li>Effective client communication skills for professional interaction</li><li>Prepare and send correspondence including letters, emails, and legal documents under attorney supervision</li><li>Handle incoming and outgoing calls with professionalism taking detailed messages</li></ul>Join our small law firm that has a friendly and self-work atmosphere in a role that combines energetic support with explicit attention to detail! If you thrive in a fast-paced environment where your organizational talents make a real difference&mdash;this is the perfect opportunity for you.Pay: $19.00 - $26.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Neighborhood Legal Services

<div>Administrative Assistant | Public Benefits | Buffalo Office<div>
Department: Support Staff 
Reports To: Office Administrator 
Supervisory Responsibility: None</div><div>
Employment Status: Full-time, Non-exempt</div><div> 
Neighborhood Legal Services, Inc. (NLS) is the largest provider of civil legal services in Western New York and provides free civil legal assistance to low-income individuals and families facing barriers to stability, safety, and access to justice. This Administrative Assistant will support NLS&rsquo;s Public Benefits Unit in the Buffalo office, which helps clients address urgent needs related to public assistance, SNAP, Medicaid, utility shutoffs, emergency assistance, shelter access, benefits fair hearings, overpayments, language access, and LGBTQ+ advocacy. The role provides critical administrative and legal support to attorneys and paralegals who represent clients before administrative agencies, tribunals, and courts, including clients experiencing homelessness through outreach efforts such as the Homeless Task Force.</div><h1 class="jobSectionHeader"> 
Summary of Responsibilities:</h1>
The Administrative Assistant will be responsible for general secretarial support, including answering the telephone and assisting receptionists when needed, typing, filing, copying, assisting attorneys and paralegals, and coordinating unit-wide projects.<div></div><div> 
Essential Functions:</div><div><ul><li>
Review and format a variety of legal materials, including court filings, petitions, pleadings, motions, memoranda, letters, and reports.</li><li>
Review, format, and edit outgoing correspondence to ensure all legal documents and enclosures are in proper processing order and that correspondence is grammatically correct.</li><li>
Sort and distribute mail.</li><li>
Assist Attorneys and Paralegals as directed with answering inquiries over the phone or in person and managing secretarial and administrative details.</li></ul></div><div>
 5. Organize and maintain spreadsheets, files, and records of a confidential, complex, or otherwise sensitive nature.</div><div><ul><li>
Provide backup for reception staff answering telephones and greeting clients.</li><li>
Manage own professional development; keep informed of new rules and processes pertinent to the organization; participate in continuing education and other appropriate training; develop specialty knowledge or areas consistent with the level of experience.</li><li>
Organize trainings and meetings for the unit.</li><li>
Work constructively as a team member with other NLS staff on advocacy projects consistent with program priorities.</li><li>
Perform diverse clerical work as directed by the Office Manager or Attorney staff.</li><li>
Conform to the rules and responsibilities applicable to all employees and perform all other assigned tasks.</li></ul></div><h1 class="jobSectionHeader"> 
Core Competencies</h1><div> 
<ul><li>
Strong personal work ethic and ability to organize time, manage diverse activities, and meet critical deadlines with minimal supervision;</li><li>
Excellent writing, editing, and proofreading skills, with ability to be detail-oriented;</li><li>
Strong interpersonal skills and an ability to work collaboratively with a dynamic and multi-sector team;</li><li>
Cultural humility in working with low-income clients across the spectrum of diversity, including race, ethnicity, gender identity, sexual orientation, socio-economic status, immigrant status, religious identity, physical and mental disabilities, and limited English proficiency; and</li><li>
Familiarity with diverse communities is a plus.</li></ul></div><div> 
Compensation and Benefits</div><div></div><div> 
Salary is based on years of relevant administrative experience and placement within Steps 1 through 22 of the salary scale. Step 1 of the salary scale correlates to the first year of qualifying administrative experience. Each progressive step reflects an additional year of relevant experience.</div><div></div><div> 
Prior credited experience will be calculated from the date the Employee began working in a qualifying administrative or legal support role. If there was a break in relevant employment, only applicable years of qualifying experience will be credited.</div><div></div><div> 
Current salary steps include but are not limited to:</div><ul><li>
Step 1 &ndash; $ 43,000</li></ul> 
<div></div><ul><li>
Step 5 &ndash; $ 50,979.85</li></ul> 
<div></div><ul><li>
Step 10 &ndash; $ 57,000.20</li></ul> 
<div></div><ul><li>
Step 15 &ndash; $62,727.00</li></ul> 
<div></div><ul><li>
Step 22 &ndash; $69,525.00</li></ul><div>
Full-time, Non-exempt position with a 35-hour work week and reduced summer hours.</div><div>
NLS offers a comprehensive benefits package to its employees. This includes health, dental, and vision insurance, a generous PTO policy that includes: 3 weeks of vacation time, 12 paid holidays, plus a week of PTO between Christmas and New Year&rsquo;s, reduced summer hours; additionally, employees have access to sick and personal leave, as well as eligibility for public student loan forgiveness. NLS also provides life insurance, a pension plan, HRA and Flexible Spending Accounts, paid memberships, and professional development.</div><div></div><h1 class="jobSectionHeader"> 
Qualifications</h1><div> 
<ul><li>
Legal services background or knowledge of general civil legal work</li><li>
Experience working with vulnerable populations and knowledge of community resources</li><li>
Self-motivated and dependable</li><li>
Excellent communication skills for client contact and attorney interface<ul><li>
Excellent writing skills with attention to detail and proofreading for written materials including court filings, correspondence, and other documents. Understanding of the court filing system and its requirements</li><li>
Excellent organizational skills and calendaring awareness</li><li>
Document-drafting capability under the supervision of staff attorneys for court filings, including how to format those documents</li><li>
Willingness to work as a team member and contribute to the efforts on any case</li><li>
Second language skills a plus but not required</li></ul></li></ul></div><h1 class="jobSectionHeader"> 
Working Conditions and Physical Requirements:</h1><div> 
<ul><li>
Work on-site in an office environment, including working at the workstation and attending meetings and trainings;</li><li>
Potentially traveling to meetings and hearings off-site;</li><li>
Use of a computer and other office machines such as a fax, photocopiers, and telephones.</li></ul> 
EQUAL EMPLOYMENT OPPORTUNITY
Neighborhood Legal Services provides equal employment opportunities to all employees and applicants for
employment and prohibits discrimination and harassment of any type without regard to race, color, religion,
age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity
or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all
terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff,
recall, transfer, leaves of absence, compensation, and training.</div></div>

Administrative Assistant

MKO Employment Law LLC

MKO Employment Law LLCThe OpportunityMKO Employment Law LLC is seeking a highly organized, dependable, and tech savvy Paralegal or Legal Assistant to support a busy employment law practice representing employees. Although this is a fully remote role, rare in-person commitments require candidates to live in or around Allegheny County, PA.This is a high trust, client centered position. Approximately 80% of the work involves client communication, including phone calls, written updates, fact gathering, and follow ups. The successful candidate will support a large active caseload while keeping deadlines, documents, client requests, and next steps under control.Remote Work and Schedule FlexibilityRemote work and scheduling flexibility are major benefits of this position. The role is designed around working from home, and MKO offers substantial freedom in when weekly hours are completed. Scheduled calls, agreed coverage, deadlines, attorney needs, prompt communication, accurate timekeeping, and approximately 45 hours each week must be consistently satisfied.What You Will Do&middot; Own caseload organization: Track tasks, deadlines, follow ups, client requests, and attorney priorities across a substantial active caseload.&middot; Communicate with clients: Handle frequent inbound and outbound communications with empathy, professionalism, patience, and appropriate urgency.&middot; Support attorney workflow: Anticipate next steps, prepare attorneys for client calls and deadlines, track assigned work, and prevent matters from stalling.&middot; Drive attorney follow through: Maintain a clear list of priorities, decisions, and outstanding items; give direct reminders; flag overdue work; and follow up respectfully until action is taken and the matter moves forward.&middot; Prepare client and legal documents: Draft and send Legal Services Agreements, client correspondence, interview assessments, chronologies, narratives, and other case materials. Depending on experience, assist with demand letters, filings, discovery, and federal court documents.&middot; Build accurate narratives: Interview clients, identify important facts, organize timelines, and create clear written accounts of each client's experience.&middot; Maintain records and priorities: Keep case notes, files, contact information, matter status, and next actions current while managing competing demands calmly.&middot; Support limited firm operations: Very occasionally collect mail or documents, deliver filings, or handle similar tasks in downtown Pittsburgh. Assist with website content or other firm projects as needed.Who Thrives in This Role&middot; Exceptional organization: You use dependable systems, not memory alone, to manage high volumes of tasks, communications, and deadlines.&middot; High work capacity: You can support a busy attorney, remain productive, and work diligently through a substantial client workload.&middot; Professional assertiveness: You are comfortable giving a busy attorney direct reminders, identifying overdue work, and respectfully pressing for decisions when a matter needs action.&middot; Focused remote work habits: You remain engaged, responsive, and accountable in a dependable home work environment.&middot; Strong communication: You are polished on the phone, write clearly, listen carefully, and maintain professional boundaries.&middot; Comfort with technology: You learn software quickly and are comfortable with Microsoft Word, Google Sheets, video meetings, electronic files, and task management tools.&middot; Sound judgment and discretion: You protect confidentiality, accept direct feedback, and adjust quickly when client or case needs change.Prior law firm or other legal experience is preferred, especially experience supporting a busy attorney or managing a substantial caseload. A candidate must also demonstrate exceptional organization, strong communication, sound judgment, professional assertiveness, and the ability to learn quickly. Comprehensive training is provided.Why Join MKO&middot; Remote flexibility that respects your time: Work primarily from home and structure weekly hours with meaningful autonomy once client coverage, deadlines, and firm responsibilities are met.&middot; Meaningful client impact: Help employees navigate serious workplace problems and move toward practical financial and career solutions.&middot; Direct attorney involvement: Work closely with attorneys and see matters develop from intake through negotiation, administrative proceedings, and litigation.&middot; Variety, training, and growth: Learn MKO's systems and employment law practice while taking on increasingly substantive work as your proficiency grows.Compensation and Benefits&middot; Annual compensation range: $50,000 to $55,000, including regular hourly wages and anticipated overtime.&middot; Schedule and overtime: This is a full time, hourly position requiring approximately 45 hours per week. Employees have substantial flexibility in when those hours are completed within the week, subject to client coverage, scheduled calls, deadlines, attorney needs, and accurate timekeeping.&middot; Bonuses: Performance bonuses are additional to the stated earnings range.&middot; Health insurance: MKO contributes 50% toward the employee's health insurance premium. This employer contribution is additional to the stated earnings range.&middot; Retirement: Employer matching 401(k), in addition to the stated earnings range.&middot; Paid time off: One week of paid vacation annually.About MKO Employment Law LLCMKO advocates for employees who have faced workplace injustice. The firm handles matters involving wrongful termination, discrimination, retaliation, unemployment issues, exit strategies, and other employment disputes. Our goal is to understand each client's circumstances, identify practical leverage, and pursue a path toward meaningful compensation and a better future.Job Type: Full-timePay: $50,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Work from home</li></ul>Application Question(s):<ul><li>Your role involves both inbound and outbound client communications, often being the first point of contact. How would you ensure clients feel valued and understood during interactions?</li><li>The position offers opportunities to delve deeper into various areas of employment law, such as Wrongful Termination and Unemployment Issues. How do you approach continuous learning and willingness to learn?</li><li>Crafting client narratives is a crucial aspect of the role. Can you share an instance where you've had to create a compelling narrative or report based on the information provided?</li><li>Our firm is deeply committed to advocating for employees and their rights. How do your personal or professional values align with our mission, and how would that make you a good fit for this role?</li><li>What unique strengths or perspectives do you bring to the table that differentiate you from other candidates?</li><li>Hours of Commitment: The position requires a weekly commitment of 45 hours. Are you able to meet this requirement?</li><li>Also, can you identify what hours are ideal (and why) during our open times of M-F 7am-7pm and weekends 8am-3pm? Also, the role may need a brief trips to our downtown office to collect mail. Are you comfortable with making these trips on occasion?</li><li>The compensation package is comprised of an hourly wage (paralegals are not exempt under FLSA and not eligible for salary), medical benefits, retirement benefits, and bonuses. It's effectively a salary just done by the hours. Do you acknowledge and understand this structure? Do you have questions?</li></ul>Experience:<ul><li>Law office: 1 year (Preferred)</li></ul>Location:<ul><li>Allegheny County, PA (Required)</li></ul>Work Location: Remote

County of Montmorency

The Montmorency County Prosecutor's Office is seeking an individual for the position of Victim Advocate/Legal Secretary.Legal experience is preferred but not necessary.This position will be part-time: 28-30 hours per week.Candidates must communicate effectively, have basic computer skills, and pass a criminal background check.Pay Commences at $17.79 per hour.Interested applicants email your resume to paustin@montcounty.org or mail to Montmorency County Prosecutor's Office, PO BOX 789, Atlanta, MI 49709Pay: From $17.79 per hourWork Location: In person

Victim Advocate / Legal Secretary

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Victim Advocate / Legal Secretary