legal support assistant

Seyfarth Shaw LLP

<div>Why Seyfarth:
<div>
At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you&rsquo;ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.</div>
The Opportunity:
<div>
As a Legal Support Assistant, you will provide a variety of legal support and administrative duties for assigned attorneys and paralegals in our Real Estate practice group. You will be responsible for interacting with colleagues in a workforce setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.</div>
The Day-To-Day:
<ul><li>Draft addendums to real estate contracts.</li><li>
Schedule and coordinate real estate closings with attorneys, lenders and title company and brokers (if any).</li><li>
Order title / surveys and underlying title documents.</li><li>
Prepare escrow instructions.</li><li>
Create and maintain closing files and organize closing binders, assisting with closings by compiling signature pages and closing documents.</li><li>
Coordinate filing of real estate documents with clients.</li><li>
Inputs, revises and finalizes correspondence, memoranda and other legal documents. Drafts routine correspondence, memoranda and other documents.</li><li>
File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case &ldquo;shell&rdquo; documents for use by attorneys.</li><li>
Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.</li><li>
Maintain good working relationships with clients.</li><li>
Review all incoming mail, distribute to teams as needed and upload to the DMS. Prepares documents and packages for mail, messenger and overnight delivery.</li><li>
Completes client/matter forms. Requests conflicts of interest checks. Opens new files.</li><li>
Maintains all client and general files. Conducts periodic review for possible storage of old files and prepares files to be closed.</li><li>
Prepare expense reports; edit attorneys&rsquo; CLE credits and process client billing.</li><li>
Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).</li><li>
Provide overflow and absence coverage assistance as well as legal supoprt assistant support for Legal Support Assistant Members&rsquo; attorneys.</li><li>
Maintain calendar, contacts and deadline reminder systems.</li><li>
Enters attorney time within deadlines, send time entry reminders and track entries.</li><li>
Works with docket and other teams to maintain accurate calendars.</li><li>
Assist billing coordinator and billing attorneys with client bill processing. Reviews and edits bills as necessary.</li><li>
Complete client/matter intake forms; request conflicts of interest checks; open new files and prepare files to be closed.</li><li>
Schedule appointment and make arrangements for meetings, conferences and travel.</li><li>
Screens telephone calls, listens to voicemail and records messages.</li><li>
Receives clients and visitors.</li><li>
Reviews and prints e-mail messages.</li><li>
Complete other duties and projects as assigned.</li></ul>
You Have:
<ul><li>4-7 years&rsquo; legal support experience required, Real Estate experience preferred.</li><li>
Bachelor's Degree preferred</li><li>
Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems</li><li>
Demonstrates effective interpersonal and communication skills, both verbally and in writing</li><li>
Demonstrates close attention to detail</li><li>
Ability to handle sensitive matters and maintain confidentiality</li><li>
Ability to handle multiple assignments and shifting priorities</li><li>
Ability to organize and prioritize work</li><li>
Ability to work well in a demanding and fast-paced environment</li><li>
Ability to work independently as well as effectively within a team</li><li>
Demonstrates a commitment to quality of finished product</li></ul>
What We Provide:
<div>
Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.</div>
More About Seyfarth:

With more than 975 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/. 
Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law. 
If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Location Specific Language:
<div>
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</div><div></div> 
The salary range for this role is $90,000 to $110,000 annually, which is based on a 37.5 hour work week. This range is only applicable for jobs to be performed in San Francisco. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee&rsquo;s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay. 
We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).</div>

Transactional Legal Support Assistant

Citi

<div><h2 class="jobSectionHeader">Discover your future at Citi</h2>
Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.
<h2 class="jobSectionHeader">Job Overview</h2>
The Legal Support Officer is an intermediate level, non-attorney role, responsible for providing legal support to the Citi Legal team. This role requires a pragmatic, proactive professional with thorough understanding of the Citi Legal Team. The overall objective of this role is to provide support to the Legal Team.
Team/Role Overview
The Legal Operations Officer sits in the Outside Counsel Management Operations Team within Citi&rsquo;s Global Legal Solutions (GLS) Primarily, this role will focus on Legal Operations including accounts payable and managing multi-party (e.g., outside counsel, alternative legal service providers) compliance with external legal policies and procedures, including Citi&rsquo;s Outside Terms of Engagement and electronic billing guidelines. This role will give you the opportunity to grow within the Legal Operations department of Citi, focused on law firm and external vendor management and accounts payable of a global financial institution. You will help drive innovative solutions on how Citi engages law firms, manages compliance, identifies cost-saving opportunities, and mitigates risk.<h2 class="jobSectionHeader">
Responsibilities:</h2><ul><li>
Primarily, you will support various initiatives being driven by the Outside Counsel Management Operations Team such as (i) Law Firm governance, on-boarding and inclusion process within the Citi Legal Panel Structure, (ii) Law Firm spend management, including oversight of value benefits (e.g., secondees, volume, and prompt pay discounts)(iii) Law Firm performance review and maintenance, (iv) Law Firm compliance with Citi&rsquo;s Outside Counsel Terms, Outside Counsel Billing Guidelines, and Third Party Management requirements, (v) Maintenance and adherence to operational service level agreements and key operational metrics, (vi) delivering strategic operational support and service delivery to senior members of Citi&rsquo;s legal organization, GLS, and members of the external legal community in all regions.</li><li>
You will work in close daily collaboration with other GLS teammates at all levels across functions including Finance,</li><li>
Technology and Project Management while adhering to GLS program goals and priorities, evaluating complex legal</li><li>
and operational issues and impact to Citi businesses and Citi&rsquo;s broader legal organization.</li><li>
You will be accountable for the end-to-end supplier onboarding and payment cycle for law firms</li><li>
providing guidance and direction to outside counsel and non-legal vendors.</li><li>
Partner with legal operations analysts in responsible for ensuring production work is</li><li>
completed accurately and service level agreements are being met.</li><li>
Organize and conduct external legal accounts payable and matter management reviews with Internal</li><li>
Counsel and produce Key Performance Indicator (KPI) metrics to monitor effectiveness and efficiency.</li><li>
Conduct audits of legal operational processes and report findings. Based on the audit and quality</li><li>
control exercise results, instruct on process fixes (if any) and communicate throughout the organization</li><li>
as needed.</li><li>
Triage resolution of global legal operational escalations (e.g., reviewing law firm billable hourly rates,</li><li>
resolving outstanding accounts payable related queries and facilitating payments to Citi legal suppliers</li><li>
and vendors) by partnering with internal GLS functional leads and respective partners outside GLS.</li><li>
Represent Citi&rsquo;s Legal Operations in the design, testing and implementation of applicable changes to the</li><li>
operational delivery processes, structure and policies, including proposing and implementing</li><li>
efficiencies to the global legal operational framework as needed.</li><li>
Develop measures to monitor and maintain global compliance with existing and newly issued corporate</li><li>
wide policies, standards, and guidelines.</li><li>
Manage issues/exceptions derived from the implementation of such policies in the region by partnering</li><li>
with Legal's Third Party Officer (TPO) and Subject Matter Experts (SMEs) across Enterprise and</li><li>
Operational Risk Management and Compliance and Controls Initiatives to develop, implement and</li><li>
manage applicable process improvement plans.</li><li>
Responsible for legal support activities related to legal operations, litigation/discovery/settlements or negotiation and contract administration</li><li>
Manages the execution, review, processing and tracking of legal documentation, executes transactions and completes varied work requests from multiple sources that may be complex in character and have tight deadlines</li><li>
Executes legal programs and projects to achieve coordinated and efficient process improvements and legal support solutions; liaises with other control/functional businesses in support of initiatives</li><li>
Conducts independent research and analysis of matters, applying institutional knowledge and knowledge of laws, rules and regulations, to support in the identification of legal solutions situations or to formulate recommendations on approach or strategy</li><li>
Applies in-depth understanding of how associated risks differ depending on product and documentation envisaged in relevant jurisdiction(s) and provides advice to the Risk function and business partners accordingly</li><li>
Maintains detailed records and documentation while staying abreast of new and changing regulatory and legal issues and industry initiatives</li><li>
Interacts with senior leaders, internal and external peers to gather information and works closely with the team&rsquo;s management to determine legal solutions</li><li>
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li></ul><h2 class="jobSectionHeader">
Qualifications:</h2><ul><li>
Accounting, Finance or Law background preferred. Bachelor&rsquo;s Degree is required.</li><li>
Practical knowledge of common legal matter management, electronic billing systems and accounts</li><li>
payable / receivable practices (e.g., familiarity with electronic legal invoicing, timekeeping practices</li><li>
task and expense codes). Wolters Kluwer Passport experience preferred.</li><li>
Must be able to work in a fast paced, deadline driven environment with minimal supervision</li><li>
5-8 years of relevant industry experience, preferably with some experience working in an in-house legal role within financial services</li></ul><h2 class="jobSectionHeader">
Education:</h2><ul><li>
Bachelors/University degree, Master&rsquo;s degree preferred</li></ul>
-
Job Family Group:
Legal
-
Job Family:
Legal Professionals
-
Time Type:
Full time
-
Most Relevant Skills
Please see the requirements listed above.
-
Other Relevant Skills
For complementary skills, please see above and/or contact the recruiter.
-
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. 
 
View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.</div>

Legal Support Officer - Assistant Vice President

<div>The Legal Support Officer is an intermediate level, non-attorney role, responsible for providing legal support to the Citi Legal team. This role requires a pragmatic, proactive professional with thorough understanding of the Citi Legal Team. The overall objective of this role is to provide support to the Legal Team.<h2 class="jobSectionHeader">
Responsibilities:</h2><ul><li>
Responsible for legal support activities related to legal operations, litigation/discovery/settlements or negotiation and contract administration</li><li>
Manages the execution, review, processing and tracking of legal documentation, executes transactions and completes varied work requests from multiple sources that may be complex in character and have tight deadlines</li><li>
Executes legal programs and projects to achieve coordinated and efficient process improvements and legal support solutions; liaises with other control/functional businesses in support of initiatives</li><li>
Conducts independent research and analysis of matters, applying institutional knowledge and knowledge of laws, rules and regulations, to support in the identification of legal solutions situations or to formulate recommendations on approach or strategy</li><li>
Applies in-depth understanding of how associated risks differ depending on product and documentation envisaged in relevant jurisdiction(s) and provides advice to the Risk function and business partners accordingly</li><li>
Maintains detailed records and documentation while staying abreast of new and changing regulatory and legal issues and industry initiatives</li><li>
Interacts with senior leaders, internal and external peers to gather information and works closely with the team&rsquo;s management to determine legal solutions</li><li>
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li></ul><h2 class="jobSectionHeader">
Qualifications:</h2><ul><li>
5-8 years of relevant industry experience, preferably with some experience working in an in-house legal role within financial services</li><li>
Ability to manage complex documentation with organization and detail</li><li>
Must possess excellent interpersonal and project management skills, as well as the ability to interact and communicate effectively with Senior management</li><li>
Proficient in Microsoft Office: Word, PowerPoint, Excel, Outlook</li><li>
In-depth knowledge of legal customs and practices</li><li>
Knowledge and understanding of the financial services industry</li></ul><h2 class="jobSectionHeader">
Education:</h2><ul><li>
Bachelors/University degree, Master&rsquo;s degree preferred</li></ul>
-
Job Family Group:
Legal
-
Job Family:
Legal Professionals
-
Time Type:
Full time
-
Most Relevant Skills
Please see the requirements listed above.
-
Other Relevant Skills
For complementary skills, please see above and/or contact the recruiter.
-
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law. 
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. 
 
View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.</div>

Legal Support Officer - Assistant Vice President- Hybrid

Lutfi &Co

We are seeking a highly skilled and motivated Legal Assistant to join our team. As a Legal Assistant, you will provide valuable support to our legal professionals in various aspects of their work. Your primary responsibilities will include legal research, drafting documents, and preparing case briefs and case files, as well as managing timesheets.Responsibilities:<ul><li>Conduct legal research, draft documents, and prepare case briefs and files.</li><li>Manage timesheets and track billable hours.</li><li>Provide administrative support, including calendar management and correspondence handling.</li></ul>Requirements:<ul><li>Must have a bachelor's degree in Law, Legal Studies, or a related field.</li><li>Proven 2-3 years of experience as a Legal Assistant.</li><li>Strong research, drafting, and organizational skills.</li><li>Knowledge of Microsoft Excel</li><li>Familiarity with legal software and court procedures.</li><li>Excellent communication and multitasking abilities.</li></ul>Please submit your resume and cover letter to harjeet@lutfilaw.aeJob Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Legal Assistant

Codetru

Job Overview We are seeking a detail-oriented and proactive Legal Assistant to support our legal team in a fast-paced law office environment. The ideal candidate will have a strong foundation in various areas of law, including estate planningTitle: Legal AssistantLocation: St. Petersburg, FL - 33701Employment Type: Full Time - Permanent roleCompensation: OpenWe are a small but quickly growing insurance defense firm located in downtown St. Petersburg that specializes in Premises Liability and Construction Defect claims.The ideal candidate will ensure smooth running of the office and effective case management by providing legal services under the supervision of an attorney. This individual will communicate frequently with the clients in order to serve them adequately. Additionally, this candidate will conduct necessary case research to aid the legal proceedings.Responsibilities<ul><li>Provide administrative support to lawyer</li><li>Handle communication with clients</li><li>Locate and develop case relevant information.</li></ul>Qualifications<ul><li>Bachelor's degree or equivalent experience</li><li>Experience in legal assistance</li><li>Familiarity with law, legal procedures, and protocols.</li></ul>Job Type: Full-timePay: $50,000.00 - $70,000.00 per yearWork Location: In person

LAW OFFICE OF JOHN STILWELL, PLLC

Job Summary We are seeking a dedicated and detail-oriented Legal Assistant to join our dynamic legal team. The ideal candidate will possess a background in insurance defense law. This role requires exceptional organizational skills and the ability to manage multiple tasks efficiently. The Legal Assistant will provide essential support to attorneys by assisting with case management, document preparation, and client communication.Responsibilities<ul><li>Assist attorney with monitoring email, managing deadlines, and setting up new cases</li><li>Draft legal documents such as Answers</li><li>Manage case files using our document management system, Needles</li><li>Maintain organized filing systems for easy access to documents.</li><li>Provide executive administrative support including scheduling meetings, managing calendars, and handling phone communications with professionalism.</li></ul>Qualifications<ul><li>Proven experience as a Legal Assistant or in a similar role within a law office environment.</li><li>Familiarity with insurance defense law.</li><li>Excellent proofreading skills to ensure accuracy in all written materials.</li><li>Strong organizational skills with the ability to manage multiple tasks simultaneously.</li><li>Exceptional phone etiquette and interpersonal skills for effective client communication.</li><li>Experience in legal case management and document review is preferred.</li><li>Ability to work independently as well as collaboratively within a team setting. We look forward to welcoming a motivated Legal Assistant who is eager to contribute to our firm&rsquo;s success while developing their professional skills in the legal field.</li></ul>Job Type: Full-timePay: $22.00 - $31.25 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Legal : 2 years (Required)</li></ul>Ability to Commute:<ul><li>PLANO, TX 75093-8476 (Required)</li></ul>Ability to Relocate:<ul><li>PLANO, TX 75093-8476: Relocate before starting work (Required)</li></ul>Work Location: In person

Osborn Law Firm, P.C.

Overview We are seeking a detail-oriented and motivated Legal Assistant to join our dynamic legal team. The ideal candidate will possess a strong foundation in various areas of law, including but not limited to estate planning, family law, and litigation. This role requires excellent organizational skills, the ability to manage multiple tasks efficiently, and a commitment to providing exceptional administrative support within a fast-paced legal environment.Duties<ul><li>Provide executive administrative support to attorneys, including managing calendars, scheduling appointments, and organizing meetings.</li><li>Conduct legal research using tools such as LexisNexis and Westlaw to support case preparation and documentation.</li><li>Assist in the preparation and drafting of legal documents, including contracts, pleadings, and correspondence.</li><li>Manage case files and ensure all documents are accurately filed and maintained within document management systems.</li><li>Perform document review and proofreading to ensure accuracy and compliance with legal standards.</li><li>Facilitate communication with clients through effective phone etiquette and professional correspondence.</li><li>Support project management tasks related to ongoing cases or legal projects.</li><li>Assist with data entry, clerical tasks, and general office organization to maintain an efficient workflow.</li><li>Conduct interviews with clients or witnesses as needed for case development.</li><li>Stay informed about changes in relevant laws such as UCC law, environmental law, immigration law, patent law, and others pertinent to the firm&rsquo;s practice areas.</li></ul>Requirements<ul><li>Proven experience as a Legal Assistant or in a similar role within a law office setting.</li><li>Familiarity with various areas of law including family law, personal injury law, workers' compensation law, landlord-tenant law, tribal law &amp; regulations, securities law, and litigation is preferred.</li><li>Proficiency in legal software such as PCLaw and iManage is highly desirable.</li><li>Strong writing skills with the ability to draft clear and concise legal documents.</li><li>Excellent organizational skills with attention to detail for managing multiple priorities effectively.</li><li>Experience in legal case management processes is essential.</li><li>Ability to perform transcription duties accurately while maintaining confidentiality of sensitive information.</li><li>Knowledge of project management principles as they apply to legal work is an advantage.</li><li>Strong research skills with the ability to analyze information critically and present findings clearly. If you are passionate about the legal field and possess the necessary skills to thrive in this role, we encourage you to apply for this exciting opportunity as a Legal Assistant.</li></ul>Job Types: Full-time, Part-time, ContractPay: $22.83 - $27.50 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Remote

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