legal support manager

Tait Consulting, LLC

&lt;Job Overview&gt; We are seeking an energetic and detail-oriented Paralegal Manager to lead our legal support team and oversee a wide range of legal administrative functions. In this pivotal role, you will coordinate and supervise paralegal activities across pre-litigation ensuring efficient case management, accurate document review, and thorough legal research. Your leadership will empower the legal department to operate seamlessly, delivering exceptional service while maintaining compliance with applicable laws and regulations. This is an exciting opportunity for a proactive professional eager to make a meaningful impact within a dynamic law office environment.&lt;Responsibilities&gt;<ul><li>Supervise and mentor a team of paralegals, fostering professional development and high performance</li><li>Oversee legal case management systems, including document management platforms such as iManage and Clio, ensuring accuracy and organization</li><li>Coordinate legal research efforts utilizing Westlaw, LexisNexis, and other research tools to support case strategies in personal injury.</li><li>Manage document review processes, drafting legal documents, contracts, and correspondence with precision and clarity</li><li>Assist with project management tasks related to pre- litigation</li><li>Ensure timely filing of legal documents with courts or regulatory agencies while maintaining meticulous records</li><li>Provide executive administrative support to senior attorneys by handling scheduling, correspondence, and communication with clients or external partners</li></ul>&lt;Requirements&gt;<ul><li>5+ years of pre-litigation paralegal experience in AZ</li><li>Demonstrated leadership skills with experience managing or supervising a team of paralegals or legal assistants preferred</li><li>Extensive knowledge of legal research tools including FileVine</li><li>Proficiency in legal case management software</li><li>Strong organizational skills with the ability to handle multiple projects simultaneously while maintaining attention to detail</li><li>Excellent written and verbal communication skills; proficient in proofreading and transcription tasks</li><li>Familiarity with document management systems;data entry and filing experience are essential</li><li>Ability to provide exceptional clerical support including phone etiquette, data entry, filing, and administrative tasks in a fast-paced environment</li><li>Knowledge of legal drafting standards and the ability to review documents critically for accuracy and consistency</li></ul>Pay: $95,000.00 - $120,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Paralegal Manager

RPC Acquisition Group

About RPC GroupRPC Group assists clients in resolving unwanted timeshare and solar contracts. Our team works directly with resorts, lenders, solar companies, and servicing departments to negotiate contract terminations and guide clients through the process of exiting these agreements.We are seeking a Bilingual Junior Case Manager (English/Spanish) to support our case management team by assisting with client communication, case tracking, documentation, and administrative support.This position is ideal for someone who is organized, professional, detail-oriented, and comfortableworking with clients regarding financial and contractual matters.Responsibilities● Communicate with clients by phone and email in English and Spanish● Provide case updates and return calls within 24&ndash;48 hours● Maintain organized digital and physical case files● Enter and update client information in the CRM system● Document all case activity and communications● Draft professional emails, letters, and client correspondence● Track case progress and follow up on outstanding documents● Forward correspondence received from resorts, lenders, or solar companies● Coordinate updates with Senior Case Managers● Assist with administrative tasks related to active casesQualifications● Bilingual English / Spanish &ndash; REQUIRED● Previous office or administrative experience● Experience using CRM systems or case management software● Strong written and verbal communication skills● Excellent organization and time management skills● Ability to manage multiple cases simultaneously● Proficiency with email, spreadsheets, and document management● Professional phone etiquette and customer service skillsPreferred Experience● Case management● Paralegal, legal assistant, or legal office experience is a plus● Contract administration● Collections or financial services● Customer service in a professional office environmentWhat We ValueWe are looking for someone who is:● Professional and dependable● Highly organized● Detail-oriented and able to follow structured processes● Comfortable speaking with clientsPay: $20.00 - $25.00 per hourWork Location: In person

Junior Case Manager Legal Service

Snell & Wilmer

<div>LEGAL SUPPORT CLERK

Snell &amp; Wilmer L.L.P., one of the largest and most prestigious law firms in the western United States, is currently seeking a full‑time Legal Support Clerk to join our dynamic Salt Lake City office. In this role, you will support multiple Legal Administrative Assistants (LAAs) and various practice groups, gaining exposure to all aspects of legal administration and directly contributing to the firm&rsquo;s ability to provide top‑tier legal services.

If you are a self‑starter looking for a career with future advancement opportunities and have excellent organizational, proofing, and editing skills, as well as the ability to multi‑task and prioritize in a fast‑paced environment, we encourage you to apply.

The hours are Monday through Friday, approximately 8:30 a.m. to 5:00 p.m.,

Snell and Wilmer L.L.P., one of the largest and most prestigious law firms in the western United States, is currently seeking a full-time legal support clerk to join its dynamic Salt Lake City office. This position will support various practice groups and provides exposure to all aspects of legal administration

RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO:
<ul>
<li>Supporting multiple Legal Administrative Assistants with day‑to‑day responsibilities.</li>
<li>Performing administrative duties such as preparing check requests, reimbursements, time entry, and other duties as assigned.</li>
<li>Assisting with the billing process using accounting software.</li>
<li>Performing conflict checks, opening new client matters, and preparing/sending engagement letters.</li>
<li>Ensuring that all documents have been proofread, edited, and revised as necessary.</li>
<li>Electronically filing documents into the firm&rsquo;s document management system in a timely and organized manner, strictly following firm protocols, naming conventions, and folder structure.</li>
<li>Updating and maintaining business development contacts.</li>
<li>Responding to numerous phone calls and emails in a professional manner.</li>
<li>Developing and maintaining smooth working relationships with staff, attorneys, and clients.</li>
<li>Assisting with opening and closing of new files.</li>
</ul>
EXPERIENCE AND QUALIFICATIONS:

Required:
<ul>
<li>Strong grammar, writing, typing, and proofreading skills.</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat; comfort working with cloud‑based and document management software.</li>
<li>Excellent time‑management skills with a proven ability to manage multiple tasks and prioritize effectively.</li>
<li>Excellent written and verbal communication skills with a commitment to client service.</li>
<li>Strong attention to detail and analytical abilities.</li>
<li>High level of organization, follow‑through, and dedication to producing quality work and bringing assigned tasks and projects to completion.</li>
<li>Ability to work under pressure and prioritize competing demands.</li>
<li>Ability to work both autonomously and as part of a team, with a positive, can‑do attitude.</li>
</ul>
Preferred:
<ul>
<li>Bachelor&rsquo;s degree (English, Communications, or related field preferred).</li>
<li>Previous experience in a legal support or professional office environment.</li>
<li>Familiarity with legal software, time and billing systems, and/or legal document management systems.</li>
</ul>
The firm will train incumbents on all duties. Once trained, the successful candidate will be able to handle day‑to‑day work challenges, adjust to multiple demands, priorities, and rapid change, function independently, and demonstrate excellent follow‑through and attention to detail. This position can provide a strong foundation for future opportunities within the firm, such as Legal Administrative Assistant or Paralegal, depending on interest, performance, and business needs.

COMPENSATION AND BENEFITS:

Snell &amp; Wilmer offers a competitive performance‑based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401(k)/profit sharing, paid holidays, tuition reimbursement, and paid time off including vacation time and personal time.

Snell &amp; Wilmer values the principles of Diversity, Inclusion, and Belonging and fosters a collaborative, professional environment where team members are respected and supported.

Snell &amp; Wilmer is an Equal Employment Opportunity employer.</div>

Legal Support Clerk

Seyfarth Shaw LLP

<div><div><ul><li>New York, New York</li><li>
Administration</li><li>
Full-Time</li><li>
Hybrid</li><li>
Staff</li></ul></div><div></div><div><div>
Why Seyfarth<div> 
At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you&rsquo;ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.</div> 
 
The Opportunity<div> 
The Legal Support Assistant performs a variety of secretarial and/or administrative duties for assigned attorneys working in a fast paced Labor &amp; Employment practice. This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.</div> 
 
The Day-To-Day<div> 
On any given day, you will:</div><ul><li>
Draft, input, revise and finalize routine correspondence, memoranda and other legal documents.</li><li>
Proofread documents and check for appropriate formatting, spelling, grammar and context.</li><li>
Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.</li><li>
Complete client/matter forms, request conflicts of interest checks, open new files and maintain all client and general files.</li><li>
Manage multiple partner level attorneys and associates. Maintain and support complex partner level and attorney and team calendars and schedules. Coordinate and manage depositions, mediations, client meetings, team meeting schedules and calls.</li><li>
Maintain client contact information.</li><li>
Maintain electronic client and general files. Review incoming mail, ensure client documents and emails are properly uploaded and filed to the DMS system, Kiteworks, Seyfarth Link, etc.</li><li>
Prepare documents and packages for mail, messenger, and overnight delivery</li><li>
Enter attorney time and send time entry reminders</li><li>
Coordinate and follow through on requests and projects with other support departments (e.g. word processing, receptionists, assist with client billing, records clerks, office services, conflicts department, finance, etc.)</li><li>
Prepare and process expense reports, and vendor invoices in Chrome River.</li><li>
Schedule attorney appointments/client meetings, prepare agendas, coordinate conferences and travel arrangements.</li><li>
Complete other duties and projects as assigned.</li></ul>
 
You Have 
<ul><li>
A minimum of 5 years of legal assistant experience.</li><li>
Strong proofreading skills, attention to detail and solid grammar/spelling skills.</li><li>
High degree of proficiency with Microsoft programs (Word, Outlook, Excel).</li><li>
Legal citation and legal terminology expertise.</li><li>
Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte or similar technology.</li><li>
The ability to organize, prioritize and meet the demands of multiple attorney assignments.</li><li>
Flexibility to work overtime occasionally.</li><li>
Good attendance and punctuality.</li></ul>
 
What We Provide<div> 
Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence. 
</div> 
More About Seyfarth<div> 
With approximately 1,000 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/. 
 
Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law. 
If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf</div> 
 
Location Specific Language<div> 
The salary range for this role is $95,000 to $113,000 annually, which is based on a 35-hour work week. This range is only applicable for jobs to be performed in New York. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee&rsquo;s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.
 
 
We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).</div><div></div><div> 
#LI-Hybrid</div><div>
#LI-DNP</div><div>
This position is based in New York, NY 10018</div></div></div></div>

Legal Support Assistant

Baker Donelson

<div>Baker, Donelson, Bearman, Caldwell &amp; Berkowitz PC is seeking an experienced Litigation Legal Support Coordinator with abundant litigation experience to join our Birmingham office. This full‑time position provides essential legal and administrative support to attorneys in a fast‑paced, high‑volume litigation practice. The ideal candidate is proactive, detail‑oriented, professional, and committed to excellence in legal services. This is an in-office position, with the possibility of one remote day per week after one year of employment.

Primary Responsibilities
<ul>
<li>Format and prepare litigation documents including briefs, pleadings, discovery, motions, correspondence, and various trial materials.</li>
<li>Create shell documents for attorneys to streamline drafting and filing.</li>
<li>File legal documents with state and federal courts; electronic filing (e‑filing) experience is required.</li>
<li>Proofread all documents for accuracy, completeness, and compliance prior to distribution or filing.</li>
<li>Maintain and update client files in a timely and organized manner.</li>
<li>Review and update litigation calendars, docket deadlines, and key dates.</li>
<li>Prioritize and execute tasks assigned by attorneys while maintaining excellent organization and attention to detail.</li>
<li>Review vendor invoices, prepare check requests, and coordinate timely submission to billing or clients.</li>
<li>Support attorneys and paralegals in trial preparation, including assembling exhibits, organizing notebooks, and handling logistical needs.</li>
<li>Handle administrative tasks such as copying, emailing, scheduling, file organization, and time entry.</li>
</ul>
Qualifications
<ul>
<li>Litigation experience required, including e‑filing with state and federal courts.</li>
<li>Proficiency in Microsoft Word (high priority), Outlook, and Excel.</li>
<li>Ability to type 65+ words per minute with high accuracy.</li>
<li>Excellent communication skills and the ability to interact professionally with clients, counsel, and court personnel.</li>
<li>Strong proofreading skills and attention to detail.</li>
<li>Ability to work independently or within a collaborative legal team.</li>
<li>Demonstrated ability to manage multiple deadlines in a fast‑paced environment.</li>
<li>A proactive, self‑starter mindset with strong organizational skills.</li>
</ul>
Key Qualities
<ul>
<li>Flexible, positive, and willing to &ldquo;pitch in&rdquo; as needed.</li>
<li>Approachable and team‑oriented with a strong work ethic.</li>
<li>Ability to adapt to workload changes and shifting priorities.</li>
<li>Comfortable working in high‑pressure situations with a demanding caseload.</li>
<li>Committed to upholding firm policies, procedures, and professionalism.</li>
</ul>
Preferred Software Experience
<ul>
<li>Experience with document management systems (NetDocuments or similar)</li>
<li>Familiarity with e‑filing platforms for state and federal courts</li>
<li>Use of billing/timekeeping software (e.g., Aderant,, iTimeKeep, Prebill Viewer)</li>
<li>Experience with PDF editing tools (Adobe Acrobat preferred)</li>
<li>Comfort with case management or docketing systems</li>
<li>Knowledge of scanning/imaging software used for file organization</li>
</ul>
Must provide minimum authorization to work in the United States. Resumes accepted only for job posted.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.</div>

Litigation Legal Support Coordinator - Birmingham

Independent Management Services

<div>Founded in 1989, Independent Management Services is a full-service property management and marketing firm specializing in revitalizing multifamily housing developments. Headquartered in Fenton, Michigan, IMS employs over 500 employees in 13 states. We seek a detail-oriented candidate to work under the supervision of and provide administrative support to our Corporate Counsel and Director of Legal Affairs.
Job Requirements:<ul><li>
Primary focus will be supporting and assisting in the processing of litigation, corporate legal matters, and HR compliance</li><li>
Conduct basic research on employment law topics, labor regulations, HR compliance requirements, and relevant case law under the guidance of the Director of Legal Affairs.</li><li>
Assist in drafting employment policies, training materials, company procedures, and other sensitive employment documents ensuring legal compliance.
</li><li>Monitor the Paycom HRIS system to red flag and elevate problems in onboarding, performance management tracking, insurance enrollment and processing, leave administration, and compliance with labor laws.
</li><li>Participate in confidential legal and factual investigations related to internal complaints, subpoenas, employment relations, or other legal civil matters.
</li><li>Assist in auditing HRIS, wage and hour, and internal procedures to ensure compliance with applicable regulations.</li><li>
Review and monitor employee training ensuring the Learning Management System is current, compliant, and reflects the company&rsquo;s training culture.
</li><li>Support general corporate legal needs related to litigation, human resources, or labor law policy implementation.
</li><li>Track ongoing projects, deadlines, and progress using SmartSheet software.
</li><li>Work closely with and report to the Director of Legal Affairs, providing regular updates on projects, investigations, and compliance matters.
</li></ul>Qualifications/Experiences:<ul><li>
Experience in a supportive legal, employment, or government role is preferred.
</li><li>Experience with Paycom (or other HRIS) software is a plus.</li><li>
Familiarity with civil legal procedure, leave laws, ADA interactive process, and litigation preparation would be helpful but not necessary.
</li><li>Excellent organizational skills with ability to prioritize and manage multiple projects.</li><li>
Attention to detail in document preparation and data management.
</li><li>Track record of working within a professional environment.</li><li>
Excellent interpersonal, communication, and supportive role skills.</li><li>
High level of discretion and ability to handle confidential / sensitive information.</li><li>
In-office work required / remote not available.
</li></ul>Benefits:
We offer a competitive wage and benefits, including:<ul><li>
Employer Paid Health/Rx &amp; Dental Insurance
</li><li>Voluntary Vision, Short-Term Disability, Long-Term Disability, Life &amp; Identity Theft Insurance</li><li>
FMLA, Maternity/Paternity, Bereavement, Jury &amp; Voter Leave
</li><li>401(k) matching</li><li>
Paid Personal Time Off
</li><li>Holiday Pay
</li></ul>We are an Equal Opportunity and Equal Access Employer and do not discriminate regardless of race, color, religion, sex, national origin, age, disability, or genetic information. We intend to build a team of individuals, who are self-motivated, willing to learn and grow with our firm.</div>

Legal Support Specialist

<div>Baker, Donelson, Bearman, Caldwell, &amp; Berkowitz, PC has an opening for a Legal Support Coordinator in its Washington, D.C office. Candidates should have 5 years of experience, a positive attitude, and a solid work ethic. Prior experience in a law firm is a must.

The ideal candidate will have experience providing administrative support in a professional law firm environment and will possess exceptional verbal and written communication skills. Proficiency in MS Word (high priority), Outlook, and Excel, as well as a typing speed of at least 65 words per minute with high accuracy, are required.

Responsibilities
<div>
<ul><li>Operates a computer and other general office equipment, digital and transcription equipment.</li></ul>
<ul><li>Prepares correspondence, memoranda, and other legal documents.</li></ul>
<ul><li>Receives telephone calls and records messages as directed.</li></ul>
<ul><li>Handles incoming mail as directed by attorneys. Prepares outgoing mail or packages for shipment. If necessary, routes mail to specific delivery service and follows up on timely delivery.</li></ul>
<ul><li>Establishes and maintains electronic calendar and deadline reminder system for attorneys.</li></ul>
<ul><li>Monitor attorney's incoming e-mails.</li></ul>
<ul><li>Maintain client contacts and mailing lists.</li></ul>
<ul><li>Opens new files, requests conflict of interest checks, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.</li></ul>
<ul><li>Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.</li></ul>
<ul><li>Schedules appointments, multi-party conference calls, conference rooms, and travel arrangements for attorneys.</li></ul>
<ul><li>Completes expense reimbursement forms for attorneys.</li></ul>
<ul><li>Proofs, processes and prepares client bills for mailing.</li></ul>
<ul><li>Assists with time entry as requested.</li></ul>
<ul><li>Assists with office services and front desk coordination</li></ul>
<ul><li>Performs other duties as requested by the Office Administrator.</li></ul>
<ul><li>Physical presence in the office is an essential duty of this position.</li></ul>
</div>
The salary range for this position is $75,000 - $85,000.

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.</div>

Legal Support Coordinator - Washington D.C.

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