legal support specialist

University of California Office of the President

<div></div><div><b>Location:</b> Oakland<br>
<b>Job ID:</b> 79284<br>
<br>
<b>Job Posting</b><br>
<br>
<b>For UCOP internal applicants, please login to the internal candidate gateway at:</b> Jobs at UCOP
<br>
<br>
<b>Position Base: </b>Oakland<br>
<b>Location: </b>UCOP - Franklin Building<br>
<br>
<b>UC OFFICE OF THE PRESIDENT</b><br>
<br>
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.<br>
<br>
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President<br>
<br>
<b>DEPARTMENT OVERVIEW</b><br>
<br>
UC Legal delivers ethical, timely, efficient, and high-quality legal services to the University of California ten campuses, five medical centers, and the Lawrence Berkeley National Laboratory, as well as to the Board of Regents, the President, the Chancellors, and other officers of the University. Its services include prosecuting and defending litigation, drafting, and negotiating agreements, providing advice, counsel and interpretation of laws, regulations, and policies, and assisting with development of effective compliance and risk mitigation strategies to facilitate the University's complex operations.<br>
<br>
<b>POSITION SUMMARY</b><br>
<br>
The Legal Support Specialist Administrator, Litigation works primarily independently and provides UC Legal-wide administrative litigation and other practice group support for legal practice groups. Responsible for systemwide litigation intake including distribution, complaint summary review and creation, subpoena processing, etc. Collaborates with paralegals, other legal support specialists, attorneys, and litigation and e-discovery support staff to complete and manage incoming client related legal projects and assignments. Provides back up for Legal Operations Specialist Administrator, Litigation teammate(s) entering new matters and maintaining data integrity for reporting and litigation audits, etc. Communicates and establishes processes and procedures related to proper information management; corrects errors, trains others and leads operational and / or procedural assignments that require the exercise of considerable discretion and independent judgment related to important UC Legal related activities and attorney work product. Also may communicate with clients at campus locations to maintain data integrity of matter management system and trains and communicates proactively with staff and attorneys re same. Tasks involve the handling of confidential information related to litigation practice and other legal practice teams as needed. The LSS Litigation Administrator must understand the implications of their work and make recommendations for improvements. Works on operational and/or procedural assignments that are strategic in nature, with advanced difficulty, requiring the exercise of considerable discretion and independent judgment. May provide back-up assistance for other legal functions as needed.<br>
<br>
Responsibilities<br>
<ul><li>
30% Acts as primary maintaining UC Legal data integrity in matter management systems by:<ul><li>
Coordinating and executing all steps of the matter and file opening and closing processes in the software.</li><li>
Scanning and uploading documents into the document management system.</li><li>
Developing forms and processes to streamline procedures and tasks.</li><li>
Performs data validation, auditing and reconciliation for litigation Risk matters and all Core matters at the direction of Sr. Managing Counsel.</li><li>
Determines methods and procedures on new assignments.</li><li>
Applies somewhat complex Excel formulas, pivot tables, and similar functions for reports. Compiles and assembles disparate spreadsheets using subject-matter knowledge of the material to ensure data results are consistent with the nature of the data. Acts as primary in managing UC Legal's outside counsel requests for adds/deletes/hourly rate increases. Requests approvals for Quovant and billing matters.</li></ul></li><li>
20% Backs up as secondary the management and production of legal cause of action summaries for every UC systemwide litigation matter received. Thoroughly reads/reviews each incoming pleading (including agency and private party complaints) served on The Regents and other systemwide parties. Logs, processes and distributes the Cause of Action summary once complete for each matter. Adds associated documents to systems for attorney monitor review and approval. Communicates any issues with attorneys systemwide. Distributes &quot;litigation summary package&quot; to all stakeholders once complete. Manages subpoena process, logging, systemwide contact and distribution. Updates individual matters in client/matter system and document management folders with prepared summaries, information, and associated documents. Responds to &quot;Intent to Sue&quot; letters from potential outside litigants by drafting the Notice of Acknowledgement (&quot;NOA&quot;) and accompanying proofs of service. Logs, distributes, emails same to opposing counsel, and internal stakeholders and adds documents to matter in client/matter system.</li><li>
20% Completes incoming client related legal projects and assignments especially related to litigation, e-discovery, electronic file management, conversions, etc. Proactively communicates in writing, via video conference, telephone and in person with manager and executive stakeholders on a frequent basis to complete sensitive and timely issues, priorities, protocols, projects, etc. Applies specialized office software that includes NetFile, NetDocuments, CounselLink, Access, Filemaker Pro, or similar programs. Uses knowledge and experience with work processes and systems to identify, develop, and recommend ways to streamline or improve them. Trains and communicates with UC Legal team members on any changes and best practices. Supports onsite service of process for UC systemwide at Oakland location as needed. Scans incoming SOP, routes to all designated parties with proper communication, and ensures logging and distribution in accordance with policy.</li><li>
20% Maintains data integrity in matter management system by:<ul><li>
Coordinating and executing all steps of the matter and file opening and closing processes in the software.</li><li>
Scanning and uploading documents into the document management system.</li><li>
Developing forms and processes to streamline procedures and tasks.</li><li>
Performs data validation and reconciliation.</li><li>
Determines methods and procedures on new assignments.</li><li>
Uses knowledge and experience with work processes and systems to identify, develop, and recommend ways to streamline or improve them. Trains UC Legal team members on changes and best practices.</li></ul></li><li>
10% Prepares correspondence and other written materials for department management requiring specialized knowledge of litigation subject matter. Drafts, edits and proofreads written materials for content and consistency.</li></ul><br>
Experience:<br>
<ul><li>
Minimum of 5 years of Litigation Legal Operations practice support for public agencies or private firms required.</li></ul><br>
Required Qualifications<br>
<ul><li>
Thorough knowledge of administrative procedures and processes including word processing, spreadsheet and database applications.</li><li>
Strong verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills.</li><li>
Experience managing sensitive and confidential information.</li><li>
Interpersonal and work leadership skills to provide guidance to other team members.</li><li>
Familiar with or able to learn basic legal terminology, definitions and numerous codes and abbreviations.</li><li>
Excellent attention to detail.</li></ul><br>
Preferred Qualifications<br>
<ul><li>
Data entry, management, and reporting experience.</li><li>
Experience working on highly detailed tasks with executives involving information that is confidential and subject to attorney-client and work product privilege.</li></ul><br>
Education<br>
<ul><li>
Associate degree in related area and/or equivalent experience/training required.</li></ul><br>
<b>
SPECIAL CONDITIONS</b><br>
<br>
Travel Requirements: No business travel required<br>
<br>
This position has been approved for a hybrid work arrangement. A new hire will be required to report to work <b>onsite in Oakland, CA at least 2 days per week (currently Tuesday and Wednesday).</b> Remote candidates residing in or willing to relocate to California may be considered.<br>
<br>
<b>SALARY AND BENEFITS</b><br>
<br>
<b>Job Title: </b>Legal Support Specialist 3<br>
<b>Job Code: </b>007382<br>
<b>Salary Grade: </b>Grade 19<br>
<br>
<b>Payscale: </b>$35.92 - $41.18/hour (approximately $75,000 - $86,000 annual), commensurate with experience<br>
<br>
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.<br>
<br>
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging<br>
<br>
<b>ADDITIONAL INFORMATION</b><br>
<br>
<b>HOW TO APPLY</b><br>
<br>
Please be prepared to attach a cover letter and resume with your application.<br>
<br>
<b>APPLICATION REVIEW DATE</b><br>
<br>
The first review date for this job is<b> </b>August 28, 2025. The position will be open until filled.<br>
<br>
<b>CONDITIONS OF EMPLOYMENT</b><br>
<br>
Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP<br>
<br>
Smoke Free Work Environment: The University of California, Office of the President, is smoke &amp; tobacco-free as of January 1, 2014. UC Smoke &amp; Tobacco Free Policy<br>
<br>
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.<br>
<br>
As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.<br>
<ul><li>
&quot;Misconduct&quot; means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.<ul><li>
UC Sexual Violence and Sexual Harassment Policy</li><li>
UC Anti-Discrimination Policy for Employees, Students and Third Parties</li><li>
APM - 035: Affirmative Action and Nondiscrimination in Employment
</li></ul></li></ul><br>
<b>EEO STATEMENT</b></div>

LEGAL SUPPORT SPECIALIST ADMINISTRATOR, LITIGATION

Ignite Search & Selection

The Role
<br>We are seeking a highly organized and proactive Legal Secretary to join our client, a leading international law firm, on a temporary assignment with the possibility of a permanent opportunity. The role involves providing comprehensive administrative and secretarial support to fee earners within the firm. Key Responsibilities: - Manage diaries, schedule meetings, and coordinate travel arrangements. - Prepare, format, and proofread legal documents, correspondence, and presentations. - Maintain filing systems (electronic and physical) ensuring accuracy and confidentiality. - Liaise with clients and internal stakeholders professionally. - Handle billing, time recording, and expense management. - Provide general administrative support to ensure smooth workflow. - Contract: Temporary (with potential to convert to permanent)
<br><br>
Requirements
<br><ul>
<li>Previous experience as a Legal Secretary within an international or top-tier law firm. - Strong organizational skills with excellent attention to detail. - Proficiency in MS Office and legal document management systems. - Ability to prioritize tasks and work effectively in a fast-paced environment. - Strong communication skills, both written and verbal.</li>
</ul>
About the company
<br>Ignite Search & Selection is a leading Recruitment Agency in the Middle East. Ignite's team of specialist recruiters now works across a range of sectors including Legal, Digital/Technology, Retail/FMCG, Construction and Engineering. We pride ourselves on given both clients and candidates expert market knowledge in our chosen sectors. We value getting a detailed understanding of our clients and candidates expectations to find the perfect fit for all parties.

Legal Secretary

State of Florida

<div><p>Requisition No: 859722</p>
<p>Agency: Environmental Protection</p>
<p>Working Title: PARALEGAL SPECIALIST</p>
<p> Pay Plan: Career Service</p>
<p>Position Number: 37011558</p>
<p>Salary: Salary will be commensurate with experience and qualifications.</p>
<p>Posting Closing Date: 08/29/2025</p>
<p><b>Total Compensation Estimator </b><b>Tool</b></p>
<div><b>
PARALEGAL SPECIALIST</b></div>
<div><b>
State of Florida</b></div>
<div><b>
Department of Environmental Protection</b></div>
<div><b>
Tallahassee, Florida</b></div><br>
<div></div>
<div>
</div><div><b>Position Overview and Responsibilities:</b></div>
<div>
The Florida Department of Environmental Protection&rsquo;s (DEP) Office of General Counsel (OGC)<b> </b>is seeking a Paralegal Specialist to provide essential legal and administrative support to attorneys within the Administrative Section. This position plays a critical role in supporting DEP&rsquo;s legal operations by conducting research, preparing legal documents, and assisting attorneys in hearings and trials. Key responsibilities include:</div>
<ul>
<li>Conducting legal and factual research, preparing summaries, briefs, pleadings, contracts, and other legal memoranda.</li>
<li>Assisting attorneys with legal arguments, motions, and correspondence.</li>
<li>Coordinating trial preparation, including organizing exhibits, trial binders, and witness lists.</li>
<li>Attending hearings and trials to provide courtroom support to attorneys.</li>
<li>Maintaining case files, court calendars, and litigation schedules.</li>
<li>Reviewing and monitoring laws, regulations, and administrative rulings.</li>
<li>Performing other administrative and clerical duties as assigned.</li></ul><br>
<div></div>
<div><b>
Required Knowledge, Skills, and Abilities:</b></div>
<ul>
<li> Knowledge of legal terminology, law, and legal procedures.</li>
<li> Strong research and analytical skills.</li>
<li> Ability to draft and edit legal documents accurately.</li>
<li> Excellent verbal and written communication skills.</li>
<li> Ability to plan, organize, and coordinate work assignments.</li>
<li>Ability to establish and maintain effective working relationships.</li>
<li>Attention to detail and ability to record information accurately.</li></ul><br>
<div></div>
<div><b>
Minimum Qualifications:</b><b>
</b></div><ul><li>At least three years of secretarial or office clerical experience, or</li>
<li>Equivalent education/training substitutions: 30 semester or 45 quarter hours of college coursework for each year of experience, or 720 classroom hours of vocational/technical training for each year of experience.</li>
</ul><ul><li>A high school diploma or equivalent may substitute for one year of the required experience.</li>
<li>Must have a Notary Public Certificate.</li></ul><br>
<div></div>
<div>
</div><div><b>Position of Special Trust Requirement:</b></div>
<div>
This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.</div><br>
<div></div>
<div><b>
Preferred Qualifications:</b></div>
<div>
Candidates with experience in legal research, drafting legal documents, trial preparation, and familiarity with environmental or administrative law are strongly preferred.</div><br>
<div></div>
<div><b>
Pay: </b>Salary will be commensurate with experience and qualifications.</div><br>
<div></div>
<div><b>
Our Organization and Mission:</b></div>
<div>
The Florida Department of Environmental Protection (DEP) is the state&rsquo;s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida&rsquo;s position as a world leader in protecting natural resources while growing the state&rsquo;s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.</div><br>
<div></div>
<div><b>
Where You Will Work:</b></div>
<div>
Tallahassee, Florida&rsquo;s Capital City, lined with rolling hills, oak trees, and canopied roads combine old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida&rsquo;s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.</div><br>
<div></div>
<div><b>
The Benefits of Working for the State of Florida:</b></div>
<div>
Working for the State of Florida is more than a paycheck. The State&rsquo;s total compensation package for employees features a highly competitive set of employee benefits including:</div>
<ul>
<li>Annual and Sick Leave benefits;</li>
<li>Nine paid holidays and one Personal Holiday each year;</li>
<li>State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;</li>
<li>Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);</li>
<li>Tuition waivers;</li>
<li>Total Compensation Estimator Tool
</li><li>And more!</li></ul><br>
<div></div>
<div>
For a complete list of benefits, visit www.mybenefits.myflorida.com</div><br>
<div></div>
<div>
</div><div><b>Special Notes:</b><b>
 </b></div><div>DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:</div>
<div>
HR_VeteransPreference@dep.state.fl.us</div>
<div>
HR_Recruitment@FloridaDEP.gov</div><br>
<div></div>
<div><i>
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.</i></div><div></div><p><br>
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.</p>
<p>Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.</p>
<p>The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.</p>
<p><b>VETERANS&rsquo; PREFERENCE. </b>Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans&rsquo; Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans&rsquo; Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans&rsquo; Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.</p></div>

PARALEGAL SPECIALIST

The Chefz

<div>
 <p>
  <strong>
   JOB
  </strong>
  <strong>
   PURPOSE:
  </strong>
 </p>
 <p>
  To provide expert legal support and ensure the company&rsquo;s compliance with applicable laws and regulations, especially in labor matters and dealings with government entities such as the Ministry of Commerce and the Ministry of Human Resources and Social Development.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   JOB RESPONSIBILITIES:
  </strong>
 </p>
 <ul>
  <li>
   Draft, review, and negotiate contracts and legal documents to ensure compliance with applicable laws and company policies.
  </li>
  <li>
   Manage and follow up on labor disputes and represent the company before relevant judicial and quasi-judicial bodies.
  </li>
  <li>
   Handle communications and legal procedures with government authorities, including the Ministry of Commerce and Ministry of Human Resources.
  </li>
  <li>
   Provide legal advice and guidance to internal departments to support their operations and decision-making.
  </li>
  <li>
   Prepare legal memoranda, opinions, and detailed reports on cases and legal issues.
  </li>
  <li>
   Monitor changes in laws and regulations relevant to the company&rsquo;s operations and ensure compliance.
  </li>
  <li>
   Oversee the legal aspects of business licensing, permits, and regulatory filings.
  </li>
  <li>
   Represent the company in meetings and communications with external legal counsel and regulatory bodies.
  </li>
  <li>
   Support the development and implementation of internal legal policies and procedures.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   JOB REQUIREMENTS
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in law , Islamic Law or related field is preferred.
  </li>
  <li>
   Minimum of 3 years of experience in legal practice, with a focus on labor law and government relations.
  </li>
  <li>
   Strong knowledge of Saudi Arabian laws, especially labor and commercial regulations.
  </li>
  <li>
   Proficient in legal drafting, analysis, and documentation.
  </li>
  <li>
   Experience with government platforms such as Qiwa, Ministry of Commerce portal, and other regulatory systems.
  </li>
  <li>
   Proficient in Microsoft Office and legal research tools.
  </li>
  <li>
   Excellent communication skills in both Arabic and English.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   JOB COMPETENCIES
  </strong>
 </p>
 <ul>
  <li>
   Attention to detail and strong analytical thinking
  </li>
  <li>
   Integrity and confidentiality in handling sensitive information
  </li>
  <li>
   Strong negotiation and conflict resolution skills
  </li>
  <li>
   Ability to manage multiple tasks and work under pressure
  </li>
 </ul>
 <p>
 </p>
</div>


Senior Legal Specialist

United States Department of Justice

<div><div>Initial Posting Date:</div>
08/27/2025<div></div><div>
Application Deadline:</div>
09/03/2025<div></div><div>
Agency:</div>
Department of Justice<div></div><div>
Salary Range:</div>
$3,856 - $5,325<div></div><div>
Position Type:</div>
Employee<div></div><div>
Position Title:</div><ul><li>Legal Secretary - Family Legal Support Section (Portland)</li></ul><div></div><div>
Job Description:</div><div>
The Oregon Department of Justice, <div>Civil Enforcement Division</div> is seeking to fill a Legal Secretary position, in the Portland Legal Office for the Family Legal Support Section. This section represents state agencies in litigation to recover money owed to the state. The Division&rsquo;s relationship to the agency is to generate the maximum civil law enforcement impact over the broad spectrum of its responsibilities. The key to meeting the challenge are flexibility and selectivity. Attorneys in the Family Legal Support Section are assigned to provide advice and litigation services to the Division of Child Support (DCS) of the Department of Justice. The mission of the Division of Child Support is to enhance the well-being of children and promote positive parental involvement by providing child support program services to families. Attorneys in the Section assist DCS in establishing, modifying and enforcing child support and establishing paternity in cases where children are receiving public assistance.</div><div></div><div>
Legal Secretaries in the section provide a variety of clerically related services in direct support of agency programs requiring a thorough knowledge of programs and activities. This position provides support for the assistant attorneys general in preparing cases for trial. If you are a legal professional who thrives in a fast-paced environment, we&rsquo;d like the opportunity to consider you. If selected, we&rsquo;ll ensure you are paid well and equitable to your peers, make work-life balance attainable, and show you the door to professional development and job satisfaction. This position offers a hybrid schedule, which requires a minimum of 4 days in office and 1 day remote work. Note: Training may require additional days in the office.</div><div></div><div>
Job Duties (in part)</div><ul><li><div>
Draft, finalize, and proofread for accurate case related correspondence and pleadings for attorneys.</div></li><li><div>
Prepare exhibits and other court documents, subpoenas, witness fees, and ensure timely handling/filing (both electronic and hard copy) with appropriate venues.</div></li><li><div>
Enter information into a case management system as required, schedule follow ups and monitor case activity including tracking critical legal deadlines.</div></li><li><div>
Create and maintain case files and determine daily actions.</div></li><li><div>
File and organize documents.</div></li><li><div>
Primary person to schedule meetings, appointments, hearings, depositions, and interview dates and times for attorneys, hearings personnel, opposing parties and witnesses, and various meetings for section personnel.</div></li><li><div>
Maintain a reminder system on important court deadlines.</div></li><li><div>
Contact other government agencies for information and communicate with state and federal officials.</div></li><li><div>
Use internet databases to gather information, and to search for addresses and court information.</div></li><li><div>
Update and review charts for accurate case information.</div></li><li><div>
Responsible for maintaining case files including tracking documents, obtaining information or materials as required or requested by attorney(s) or courts.</div></li><li><div>
May assume responsibility for completing duties of other clerical staff and training of other section clerical staff.</div></li><li><div>
Perform special projects as assigned by section attorneys.</div></li><li><div>
Independently review appropriate state, county or federal rules of practice and procedure.</div></li></ul><div></div><div><br>
Required Experience</div><div></div><div>
Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, and all interested individuals to apply, and allow us to evaluate the knowledge, skills, and abilities that you demonstrate, using an intentional equity lens.</div><div></div><ul><li><div>
Two years of clerical/secretarial experience which includes at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records, or researching legal information). Experience must include proficiency in word processing software.</div></li></ul><div>
AND</div><ul><li><div>
Have and maintain a valid driver&rsquo;s license.</div></li></ul><div></div><div><i>
Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)</i></div><div></div><div>
Desired Skills, Experiences, and Attributes</div><ul><li><div>
Demonstrate professional verbal and written communication skills.</div></li><li><div>
Experience with working independently, prioritizing own work and meeting time sensitive deadlines, at times with little notice and frequent interruptions.</div></li><li><div>
Legal experience in a litigation environment with a proficient knowledge of legal terminology.</div></li><li><div>
Ability to exercise judgment and discretion in applying laws and policies.</div></li><li><div>
Knowledge and understanding of the state court rules and procedures.</div></li><li><div>
Ability to maintain punctual and regular attendance.</div></li><li><div>
Able to lift and transport boxes or case files.</div></li><li><div>
Experience providing accuracy and attention to detail in work performance.</div></li><li><div>
Skilled in problem-solving and gathering information techniques.</div></li><li><div>
Must be skilled and able to exercise confidentiality with sensitive case information.</div></li><li><div>
Experience must include proficiency with word processing software and internet databases usage.</div></li><li><div>
Must have experience working in an open office environment with noise from ringing telephones, printers, copiers, telephone conversations and other office equipment.</div></li></ul><div></div><div>
What&rsquo;s In It For You</div><ul><li><div>
Exposure to a variety of operational areas within the Civil Enforcement Division (for those interested in future advancement opportunity).</div></li><li><div>
Future advancement opportunities within this or another state agency.</div></li><li><div>
An agency committed to equal opportunity and workforce diversity.</div></li><li><div>
Opportunity to expand your skills as a legal paraprofessional.</div></li><li><div>
Permanent, full-time employment in Portland, Oregon.</div></li><li><div>
Vacation, sick leave, 11 paid holidays a year, and special days off.</div></li><li><div><div>
Excellent medical, dental, and vision benefits.</div></div></li><li><div><div>
Pension and retirement programs.</div></div></li><li><div>
Endless peer and management support, and representation by the Service Employees International Union (SEIU).</div></li><li><div>
Opportunity to expand your professional skills.</div></li></ul><div><br>
For more information about our benefits, you can learn <div>here.</div></div><div></div><div><br>
Application Process</div><div></div><div>
Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.</div><div></div><ul><li><div>
Click &quot;Apply&quot; and complete the online application and all supplemental questions.</div></li><li><div>
Attach your resume.</div></li><li><div>
Attach a cover letter identifying your attributes that meet the desired and requested skills.</div></li></ul><div></div><div>
ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop your resume into Workday when prompted to upload your resume. If you are concerned that the requested document didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact <div>doj.recruitment@doj.oregon.gov</div>. Any materials emailed will be associated on your behalf if received before the posting deadline.</div><div></div><div>
CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking &quot;Apply&quot;, update your employee profile to reflect your Education, Skills, and Job History (including your current job).
</div><div></div><div>For additional information regarding working for the Department of Justice and application assistance, <div>click HERE.</div></div><div></div><div>
Oregon Department of Justice<br>
1162 Court St NE<br>
Salem OR, 97301</div><div><div>
DOJ.recruitment@doj.oregon.gov</div></div><div>
Phone: (503) 947-4328<br>
Fax: (503) 373-0367</div></div>

Legal Secretary - Family Legal Support Section (Portland)

Citi

<div><p>The Legal Support Officer is an intermediate level, non-attorney role, responsible for providing legal support to the Citi Legal team. This role requires a pragmatic, proactive professional with thorough understanding of the Citi Legal Team. The overall objective of this role is to provide support to the Legal Team.</p><p></p><p><b>
Team/Role Overview</b></p><p>
The Legal Operations Officer sits in the Outside Counsel Management Operations Team within Citi&rsquo;s Global Legal Solutions (GLS) Primarily, this role will focus on Legal Operations including accounts payable and managing multi-party (e.g., outside counsel, alternative legal service providers) compliance with external legal policies and procedures, including Citi&rsquo;s Outside Terms of Engagement and electronic billing guidelines. This role will give you the opportunity to grow within the Legal Operations department of Citi, focused on law firm and external vendor management and accounts payable of a global financial institution. You will help drive innovative solutions on how Citi engages law firms, manages compliance, identifies cost-saving opportunities, and mitigates risk.</p><p></p><h2 class="jobSectionHeader"><b>
Responsibilities:</b></h2><ul><li>
Primarily, you will support various initiatives being driven by the Outside Counsel Management Operations Team such as (i) Law Firm governance, on-boarding and inclusion process within the Citi Legal Panel Structure, (ii) Law Firm spend management, including oversight of value benefits (e.g., secondees, volume, and prompt pay discounts)(iii) Law Firm performance review and maintenance, (iv) Law Firm compliance with Citi&rsquo;s Outside Counsel Terms, Outside Counsel Billing Guidelines, and Third Party Management requirements, (v) Maintenance and adherence to operational service level agreements and key operational metrics, (vi) delivering strategic operational support and service delivery to senior members of Citi&rsquo;s legal organization, GLS, and members of the external legal community in all regions.</li><li>
You will work in close daily collaboration with other GLS teammates at all levels across functions including Finance,</li><li>
Technology and Project Management while adhering to GLS program goals and priorities, evaluating complex legal</li><li>
and operational issues and impact to Citi businesses and Citi&rsquo;s broader legal organization.</li><li>
You will be accountable for the end-to-end supplier onboarding and payment cycle for law firms</li><li>
providing guidance and direction to outside counsel and non-legal vendors.</li><li>
Partner with legal operations analysts in responsible for ensuring production work is</li><li>
completed accurately and service level agreements are being met.</li><li>
Organize and conduct external legal accounts payable and matter management reviews with Internal</li><li>
Counsel and produce Key Performance Indicator (KPI) metrics to monitor effectiveness and efficiency.</li><li>
Conduct audits of legal operational processes and report findings. Based on the audit and quality</li><li>
control exercise results, instruct on process fixes (if any) and communicate throughout the organization</li><li>
as needed.</li><li>
Triage resolution of global legal operational escalations (e.g., reviewing law firm billable hourly rates,</li><li>
resolving outstanding accounts payable related queries and facilitating payments to Citi legal suppliers</li><li>
and vendors) by partnering with internal GLS functional leads and respective partners outside GLS.</li><li>
Represent Citi&rsquo;s Legal Operations in the design, testing and implementation of applicable changes to the</li><li>
operational delivery processes, structure and policies, including proposing and implementing</li><li>
efficiencies to the global legal operational framework as needed.</li><li>
Develop measures to monitor and maintain global compliance with existing and newly issued corporate</li><li>
wide policies, standards, and guidelines.</li><li>
Manage issues/exceptions derived from the implementation of such policies in the region by partnering</li><li>
with Legal's Third Party Officer (TPO) and Subject Matter Experts (SMEs) across Enterprise and</li><li>
Operational Risk Management and Compliance and Controls Initiatives to develop, implement and</li><li>
manage applicable process improvement plans.</li><li>
Responsible for legal support activities related to legal operations, litigation/discovery/settlements or negotiation and contract administration</li><li>
Manages the execution, review, processing and tracking of legal documentation, executes transactions and completes varied work requests from multiple sources that may be complex in character and have tight deadlines</li><li>
Executes legal programs and projects to achieve coordinated and efficient process improvements and legal support solutions; liaises with other control/functional businesses in support of initiatives</li><li>
Conducts independent research and analysis of matters, applying institutional knowledge and knowledge of laws, rules and regulations, to support in the identification of legal solutions situations or to formulate recommendations on approach or strategy</li><li>
Applies in-depth understanding of how associated risks differ depending on product and documentation envisaged in relevant jurisdiction(s) and provides advice to the Risk function and business partners accordingly</li><li>
Maintains detailed records and documentation while staying abreast of new and changing regulatory and legal issues and industry initiatives</li><li>
Interacts with senior leaders, internal and external peers to gather information and works closely with the team&rsquo;s management to determine legal solutions</li><li>
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li></ul><p></p><h2 class="jobSectionHeader"><b>
Qualifications:</b></h2><p></p><ul><li>
Accounting, Finance or Law background preferred. Bachelor&rsquo;s Degree is required.</li><li>
Practical knowledge of common legal matter management, electronic billing systems and accounts</li><li>
payable / receivable practices (e.g., familiarity with electronic legal invoicing, timekeeping practices</li><li>
task and expense codes). Wolters Kluwer Passport experience preferred.</li><li>
Must be able to work in a fast paced, deadline driven environment with minimal supervision</li><li>
5-8 years of relevant industry experience, preferably with some experience working in an in-house legal role within financial services</li></ul><p></p><h2 class="jobSectionHeader"><b>
Education:</b></h2><ul><li>
Bachelors/University degree, Master&rsquo;s degree preferred</li></ul><p></p><p>
-</p><p><b>
Job Family Group:
</b></p>Legal<p>
-</p><p><b>
Job Family:</b></p>
Legal Professionals<p>
-</p><p><b>
Time Type:</b></p>
Full time<p>
-</p><p><b>
Most Relevant Skills
</b></p>Please see the requirements listed above.<p>
-</p><p><b>
Other Relevant Skills
</b></p>For complementary skills, please see above and/or contact the recruiter.<p>
-</p><p><i>
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.</i></p><p></p><p><i><br>
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review </i><i>Accessibility at Citi</i><i>.</i><br>
<br>
<i>View Citi&rsquo;s </i><i>EEO Policy Statement</i><i> and the </i><i>Know Your Rights</i><i> poster.</i></p></div>

Legal Support Officer - C12 - MUMBAI

DISTRICT ATTORNEY KINGS COUNTY

<div></div><div><div><div><div><div><div><div><ul><li><b>DISTRICT ATTORNEY KINGS COUNTY
</b></li></ul></div></div><div><div><b>Posted On: </b><b>08/26/2025
</b></div></div><div><div><ul><li><b>Full-Time
</b></li></ul></div></div><div><div><div><b>Location
</b></div><div><b>BROOKLYN</b></div>
</div></div><div><div><ul><li><b>No Exam Required
</b></li></ul></div></div><div><div><div><div><b>Department</b></div>
<div><b>CASE MANAGEMENT SERVICES</b></div>
</div></div></div><p></p><div><div><div><b>Salary Range:</b></div><b>
</b><div><b>$51,500.00 &ndash; $51,500.00</b></div><b>
</b></div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>The Kings County District Attorney&rsquo;s Office (KCDA) is one of the largest prosecutors&rsquo; offices in the country and is committed to developing and implementing innovative prosecutorial strategies that will fulfill our vision of keeping Brooklyn safe while at the same time ensuring fairness and justice for all. KCDA has an exciting opportunity to work as a Court Part Support Specialist in its Case Management Services (CMS) Unit.<br>
<br>
The Office&rsquo;s Case Management Services Unit (CMS) provides essential support to the Office&rsquo;s legal practice, ensuring the collection, entry, and auditing of complete, timely, and high-quality data from court proceedings and other sources. CMS data is relied upon by assigned prosecutors preparing their cases, prosecutors appearing in court, and supervisors throughout the Office and supports the Office&rsquo;s reporting, analysis, and transparency initiatives, and its staff are a critical part of the Office&rsquo;s mission to keeping Brooklyn safe while building community trust by ensuring fundamental fairness in the criminal justice system. In this night shift position, the Court Part Support Specialist is responsible for in-court support (especially in the arraignment parts) and clerical support to KCDA&rsquo;s Case Management Services Unit.<br>
<br>
Responsibilities include but are not limited to:<br>
<br>
<ul><li>Provide comprehensive in-court support in Criminal Court Arraignment Parts to ensure optimal court operations.
</li><li>Utilizing existing or acquired knowledge of the Office and court practice, and New York State criminal law and procedure, follow on-the-record proceedings, capturing all relevant information and entering it according to the Office&rsquo;s standardized case data structure into the appropriate Office data systems, and anticipate or identify unusual situations or issues to proactively resolve them (such as by preparing appropriate forms, locating appropriate information, or contacting appropriate Office staff)</li><li>Ensure that files (in paper or digital format) for all cases ready for arraignment are available to arraignment Assistant District Attorney (ADA).
</li><li>Review files ensuring the presence, accuracy, and completeness of notices, forms, and other items (including Orders of Protection), and generate, complete, or correct as necessary before case is called.</li><li>Review criminal histories, identify pending and related cases, and conduct research to note all relevant information for the arraignment ADA.</li><li>Identify and understand additions or changes to Court procedures, integrate them into existing Office workflows, and communicate with supervisors to ensure uniform implementation and integration.</li><li>Provide clerical support to Case Management Services Unit as needed such as but not limited to data entry, reviewing previously entered data for completeness and accuracy, using knowledge of practice and procedure as well as all available sources of information (this includes Office and Court Records) to identify and resolve inaccurate, inconsistent, or incomplete entries.</li><li>Enter data from prior appearances as needed, relying on knowledge of practice and procedure to ensure all proceedings are accurately entered according to standardized Office data model, obtaining additional information from Office and court staff as needed</li><li>Provide coverage of other Court Part Support Specialists as needed.</li></ul><br>
Preferred Skills<br>
<ul><li>Ability to perform under pressure and prioritize tasks among competing needs.</li><li>Must be detail-oriented, self-motivated, highly organized and must possess a very high concern for data accuracy.</li><li>Must be able to work part as a team.
</li><li>Possess strong communication skills with an ability to interact with all levels of staff.</li><li>Ability to work nights, weekends, and holidays.</li><li>This is a night shift position.</li></ul><br>
Additional Information<br>
<br>
Candidates must meet the additional requirements:
<br>
<ul><li>Previous clerical experience required</li><li>Associate Degree and 4 years of experience in areas related to the duties described above or</li><li>Highschool Degree or Equivalent and 5 years of experience in areas related to the duties described above.</li><li>Bachelor&rsquo;s Degree and 3 years of experience in areas related to the duties described above is preferred.</li></ul><br>
COMMUNITY ASSOCIATE - 56057</div><p><b><br>
Minimum Qualifications</b></p><p><br>
Qualification Requirements
<br>
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
<br>
2. Education and/or experience which is equivalent to &quot;1&quot; above.</p><p><b><br>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/<br>
<p><b>
Residency Requirement</b></p><br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Shortlist</b></p>
</div></div></div></div><p></p><div><div><div><div><div><div><div><b>Job ID
</b></div><div><b>719313</b></div>
</div></div><div><div><div><div><b>Title code</b></div>
<div><b>56057</b></div>
</div></div></div><div><div><div><div><b>Civil service title</b></div>
<div><b>COMMUNITY ASSOCIATE</b></div>
</div></div></div><div><div><div><div><b>Title classification</b></div>
<div><b>Non-Competitive-5</b></div>
</div></div></div><div><div><div><div><b>Business title</b></div>
<div><b>Court Part Support Specialist</b></div>
</div></div></div><div><div><div><div><b>Posted until</b></div>
<div><b>09/07/2025</b></div>
</div></div></div><div><div><ul><li><div><b>Experience Level: </b></div><b>Experienced (Non-Manager)
</b></li></ul></div></div><div><div><div><div><b>Job level</b></div>
<div><b>00</b></div>
</div></div></div><div><div><div><div><b>Number of positions</b></div>
<div><b>1</b></div>
</div></div></div><div><div><div><div><b>Work location</b></div>
<div><b>350 Jay St, Brooklyn Ny</b></div>
</div></div></div><div><div><ul><li><div><b>Category: </b></div><b>Legal Affairs
</b></li></ul></div></div></div></div></div></div><p></p><div><div><div><div><div><b>Court Part Support Specialist</b></div></div></div></div></div></div><p></p>

Court Part Support Specialist

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