legal support specialist

Pillsbury Winthrop Shaw Pittman

<div>San Francisco, California<p></p><h2 class="jobSectionHeader"><b>
Job Description</b></h2><p></p><p>
The San Francisco office is seeking to hire a Legal Support Specialist.</p><p></p><p>
The Legal Support Specialist plays a key role in providing daily administrative and practice support to attorneys and legal professionals across multiple practice areas. The Legal Support Specialist works closely with paralegals and Legal Practice Coordinators (Legal Secretaries) to assist with document preparation, coordination, and general administrative support. The position requires the ability to perform client‑billable work as directed.</p><p></p><p>
Responsibilities include, but are not limited to, preparing expense reports, check requests, new business memos, and engagement letters; coordinating mailings and binder preparation; entering and maintaining calendar items; editing prebills; maintaining electronic files; assisting with travel arrangements; and scheduling meetings.</p><p></p><p>
The Legal Support Specialist will also assist attorneys with document production, compiling and organizing materials, preparing and quality‑checking binders to ensure accuracy and proper collation, and managing both physical and electronic files. Additional duties include creating hyperlinks, assisting with electronic filings, tracking deadlines related to filings, compliance requirements, and court dates (as applicable), and supporting the preparation of various forms, filings, and related documentation. Other responsibilities may be assigned as business needs require.</p><p></p><p><b>
Qualifications:
</b></p><p></p><p>The successful candidate will demonstrate a strong interest in the legal profession and be proficient in Microsoft Office, including Word, Excel, and PowerPoint. The ideal candidate will possess excellent administrative and interpersonal skills, with the ability to manage a high‑volume desk accurately and efficiently while maintaining meticulous attention to detail. Strong proofreading skills, along with solid Word, Excel, and overall computer proficiency, are essential.</p><p></p><p>
This role requires a positive, self‑motivated professional with a strong work ethic, polished demeanor, and the initiative to successfully multitask and prioritize in a fast‑paced environment. The current schedule requires a minimum of three days per week in the office, with the flexibility to work remotely one to two days per week, subject to change based on business needs. Flexibility to work overtime is required.</p><p></p><p>
Candidate must be a team player and able to adapt to changing technologies and procedures. BA/BS degree required. Notary Public, a plus.</p><p></p><p>
Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.</p><p></p><p>
California Pay range for this role, with final offer amount dependent on skillset and experience, is $55,000 - $65,000.</p><p></p><p>
Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.</p><p></p><p>
If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.</p></div>

Legal Support Specialist

CGS Federal (Contact Government Services)

<div>
 Paralegal Admin Specialist Employment Type: Full-Time, Entry Level Department: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:
 <br/>
 <br/>
 <ul>
  <li>
   A Paralegal/Administrative Specialist performs, but is not limited to the following duties:
  </li>
  <li>
   Provide Apprentice examination of legal instruments
  </li>
  <li>
   Review legal instruments (completeness of information, proper execution)
  </li>
  <li>
   Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed
  </li>
  <li>
   Determine correctness of action (per Government regulations, procedures, etc).
  </li>
  <li>
   Research records (to ascertain conditions that might preclude action)
  </li>
  <li>
   Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions
  </li>
  <li>
   Assist with the preparation of trial and hearing presentations and demonstratives
  </li>
  <li>
   Collects and compiles statistical data as necessary for various reports
  </li>
  <li>
   Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations
  </li>
  <li>
   Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:
  </li>
  <li>
   Attention to detail and the ability to read and follow directions
  </li>
  <li>
   Good oral and written communications skills
  </li>
  <li>
   Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.
  </li>
  <li>
   Health, Dental, and Vision
  </li>
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   Life Insurance
  </li>
  <li>
   401k
  </li>
  <li>
   Flexible Spending Account (Health, Dependent Care, and Commuter)
  </li>
  <li>
   Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: https://cgsfederal.com/join-our-team/ For more information about CGS please visit: https://www.cgsfederal.com or contact: Phone: +1 (888) 680-5916 Email: [email protected] #CJ $45,000 - $55,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
  </li>
 </ul>
</div>


Paralegal Admin Specialist with Security Clearance

Law Offices of Alan LeVar

<p><b>Intake Specialist, Reception Support </b></p><p><b>Join a Team That Puts People First</b></p><p>At LeVar Law, we believe every client deserves to be heard, supported, and treated with compassion from the very first phone call. We are a growing personal injury law firm dedicated to helping injured people and families navigate difficult moments with confidence and trusted legal guidance.</p><p>We are seeking a compassionate, organized, and service-driven <b>Intake Specialist / Receptionist</b> to become an essential part of our team in Little Rock. This position serves as the first point of contact for many prospective clients and plays a critical role in creating a welcoming, professional experience that reflects our firm&rsquo;s commitment to justice and client care.</p><p><b>What You&rsquo;ll Do</b></p><p><b>Intake &amp; Client Communication</b></p><ul><li>Serve as the first point of contact for prospective clients by phone, text, email, Zoom, and in-person meetings</li><li>Listen with empathy while gathering detailed information about accidents, injuries, insurance coverage, and liability</li><li>Evaluate and document potential claims accurately in case management and lead tracking systems</li><li>Schedule consultations and maintain organized attorney calendars</li><li>Guide clients through the onboarding process, including intake forms, documentation requests, and case setup</li><li>Follow up with potential and existing clients to ensure a smooth and responsive experience</li><li>Maintain accurate, confidential client records in compliance with firm policies and legal standards</li></ul><p><b>Front Desk &amp; Reception Support</b></p><ul><li>Welcome clients and visitors with professionalism and compassion</li><li>Answer and direct incoming calls using a multi-line phone system</li><li>Maintain a clean, organized, and professional reception area</li><li>Assist with administrative duties including scanning, filing, mailing, data entry, and document preparation</li><li>Support daily office operations and provide additional administrative assistance as needed</li></ul><p><b>Team Collaboration</b></p><ul><li>Work closely with attorneys and staff to ensure timely case evaluations and client communication</li><li>Assist with intake process improvements and team training initiatives</li><li>Contribute to a positive, team-oriented office culture centered around service and accountability</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>1&ndash;2 years of experience in customer service, intake, legal support, sales, or a related field</li><li>Personal injury, legal, medical, or insurance experience is a plus</li><li>Strong communication and interpersonal skills with a calm, compassionate approach</li><li>Excellent organizational skills and attention to detail</li><li>Ability to multitask and stay composed in a fast-paced environment</li><li>Proficiency with Microsoft Office and/or Google Workspace</li><li>Comfortable learning case management and lead tracking software</li><li>Strong phone etiquette and professional written communication skills</li><li>Bilingual preferred</li><li>Commitment to confidentiality, professionalism, and exceptional client service</li></ul><p><b>Why Join Our Team?</b></p><p>At LeVar Law, you can be part of a mission-driven team committed to helping people through some of the most difficult moments of their lives. We value integrity, compassion, accountability, and teamwork, and we invest in people who are passionate about making a meaningful impact every day.</p><p>This is an opportunity to grow your career in a supportive legal environment where your voice matters and your work makes a difference in the lives of others.</p><p><b>Benefits</b></p><ul><li>Competitive pay</li><li>Health insurance</li><li>Dental insurance</li><li>Vision insurance</li><li>401(k)</li><li>Paid time off</li><li>Ongoing training and professional development</li><li>Supportive team environment</li></ul><p><b>Job Type:</b> Full-time</p><p><b>Location:</b> Little Rock, Arkansas</p><p><b>Work Location:</b> In person</p><p>Pay: $16.25 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Legal Intake Specialist, Reception Support

Tarrant County, TX

JOB
<br>The Legal Information Specialist will be responsible for assisting with the daily functions of the Law Library including assisting self-represented litigants, attorneys, judges, and other legal professionals by guiding them through legal research tools and information resources with professionalism and care. This position requires fluency in legal terminology, knowledge of court systems and processes at all levels, and the ability to provide information without giving legal advice – all while staying current on changes in law and technology. Duties also include cataloging library materials, collection maintenance, acquisitions, outreach, administrative tasks, cash handling, and maintaining library facilities and equipment. Reports to Assistant Law Library Director.BENEFITSTarrant County employees enjoy superior health, retirement, and insurance benefits & 13 County Holidays For more information, please click on the link below: http://www.tarrantcounty.com/en/human-resources/employee-benefits.htmlThis posting may close at any time once a sufficient number of applications have been received
<br><br>
EXAMPLE OF DUTIES
<br>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Provides legal reference assistance to attorneys, court personnel, litigants, paralegals, and the public via phone, in-person, and email. Assists patrons in navigating print and electronic resources, including online legal databases (Westlaw, Lexis, HeinOnline, Bloomberg Law), and explains classification systems, cataloging, and organization.Provides detailed information services focused on the legal system in Tarrant County. Maintains a solid, up-to-date understanding of county departments, ensuring the ability to answer questions about a wide array of topics, even those outside of the legal realm.Offers high-quality and timely customer service to patrons, ensuring effective communication and support for a wide range of inquiries. Handles irate or hostile individuals with professionalism.Manages the cataloging of new materials, assigning Library of Congress classifications, and ensuring collection accuracy. Performs regular shelf maintenance, update materials (e.g., loose-leaf publications), and removes/replaces outdated or damaged resources. Communicates with publishers to maintain current publications and resolves issues when necessary.Provides secretarial and administrative support to Library Management, including scheduling appointments, composing correspondence, and managing records. Performs complex clerical duties such as printing, scanning, filing, summarizing, sorting, labeling, and organizing documents. Organizes and maintain department records, statistics, policies, and procedures. Assists in the preparation of special reports & track library usage. Prepares deposits and income reports as needed.Assists in maintaining the cleanliness and orderliness of the Law Library facilities, including computer stations, library stacks, tables, study carrels, conference rooms, and print/copy areas. Participates in opening and closing procedures, ensuring equipment is shut down and premises are secured.Tracks budget spending. Reviews, recommends, and procures legal materials and supplies. Participates in collection development discussions and evaluates future library needs. Oversees library equipment, including computers, printers, scanners, and copiers. Monitors and maintains supply inventory, orders replacements, and coordinates repairs as necessary.Supports the Law Library’s outreach efforts at community events, working with internal and external organizations. Assists in promoting events, workshops, and educational sessions. Coordinates and applies for event accreditation when needed.Assists library management in effectively overseeing and maintaining the print legal resources and digital legal database accounts for all 53 courts in Tarrant County, ensuring seamless access and up-to-date information for judges.Trains and assists new employees, volunteers, and other staff members in library operations.Performs other duties as assigned.Knowledge, Skills, & Abilities: Excellent customer service and communication skills, both verbal and written.Ability to work in a fast-paced environment.Must be able to stay organized and know how to prioritize the workload.Ability to work independently and as part of a team.Competency with computers and Microsoft Office 365 Suite.Advanced analytical skills. Proficiency in clerical tasks and cash handling
<br><br>
SUPPLEMENTAL INFORMATION
<br>While performing the duties of this position, the incumbent may be required to bend, hear, keyboard, sit, stand, talk, work alone and with others, and work overtime. Must be able to lift up to 25lbs.

LEGAL INFORMATION SPECIALIST, Law Library

Juris Law & Mediation

<p><b>Job Overview</b><br/>We are seeking a dedicated and detail-oriented Paralegal to join our legal team. The ideal candidate will possess a strong understanding of family law, along with excellent organizational and communication skills. As a Paralegal, you will play a crucial role in supporting attorneys by managing legal documentation, conducting research, and assisting with case preparation. This position requires a proactive approach to legal case management and the ability to work effectively in a fast-paced environment.</p><p><b>Responsibilities</b></p><ul><li>Conduct interviews with clients to gather pertinent information for cases.</li><li>Assist attorneys in preparing for trials by organizing evidence and exhibits.</li><li>Review and transcribe legal documents, ensuring accuracy and compliance with legal standards.</li><li>Perform document review to identify relevant information for ongoing cases.</li><li>Maintain organized files and records for all legal cases, ensuring easy access to information.</li><li>Draft contracts and other legal documents as required by the attorneys.</li><li>Conduct legal research on various topics related to family law and environmental law.</li><li>Assist in managing deadlines and schedules for court filings and other legal obligations.</li><li>Provide administrative support to the legal team as needed.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as a Paralegal or in a similar role within a law firm or legal department.</li><li>Strong knowledge of family law and environmental law is preferred.</li><li>Excellent interviewing skills with the ability to communicate effectively with clients.</li><li>Proficient in document review processes and legal case management practices.</li><li>Strong organizational skills with attention to detail in all aspects of work.</li><li>Ability to transcribe documents accurately and efficiently.</li><li>Familiarity with administrative tasks within a legal setting is advantageous.</li><li>A degree in Paralegal Studies or related field is preferred but not required; relevant experience will be considered.</li></ul><p>Join our team and contribute your expertise as we strive to provide exceptional legal services to our clients!</p><p>Job Type: Full-time</p><p>Pay: $55,000.00 - $70,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Schedule:</p><ul><li>Monday to Friday</li></ul><p>People with a criminal record are encouraged to apply</p><p>Work Location: In person</p>

Paralegal

Pikes Peak Immigration

<p><b>Job Summary</b><br/>We are seeking an experienced highly motivated and detail-oriented Paralegal to join our dynamic legal team. In this role, you will provide essential support in immigration law cases, assisting attorney and managing paralegal with case preparation, document management, and client communication in both English and Spanish. Your proactive approach and strong organizational skills will help ensure smooth case workflows and excellent client service. This position offers an exciting opportunity to develop your legal expertise within a collaborative environment dedicated to advocacy and justice.</p><p><b>Duties</b></p><ul><li>Assist attorney with immigration law cases, including preparing petitions, applications, and supporting documentation</li><li>Conduct legal research using research tools to support case strategies</li><li>Manage case files and documents using Dropbox, Docketwise and other document management systems, ensuring accuracy and confidentiality</li><li>Interview clients in both English and Spanish to gather necessary information for case development</li><li>Review legal documents for accuracy, completeness, and compliance with relevant laws and regulations</li><li>Draft legal correspondence, affidavits, and other documents with precision and clarity</li><li>Support project management efforts by organizing deadlines, tracking case progress, and coordinating with clients</li><li>Mon-Fri 8:30-5:00pm In Person</li></ul><p><b>Qualifications</b></p><ul><li>Proven paralegal experience in immigration law or related legal fields.</li><li>Bilingual fluency in English and Spanish is required; excellent verbal and written communication skills in both languages</li><li>Strong knowledge of legal research tools</li><li>Familiarity with legal administrative experience including document review, data entry, filing, and record management</li><li>Ability to handle multiple tasks efficiently while maintaining attention to detail in a fast-paced environment</li><li>Excellent organizational skills combined with effective phone etiquette.</li><li>Proficiency in legal drafting, proofreading, transcription, contracts review, and document management system platforms</li></ul><p>Join our team to make a meaningful difference by supporting clients through complex immigration processes. We value energetic professionals who are eager to grow their legal careers while delivering exceptional service. This is an opportunity designed for individuals passionate about law and dedicated to advancing justice through meticulous work and proactive communication.</p><p>Pay: $45,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Free parking</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>Immigration Paralegal: 2 years (Preferred)</li></ul><p>Language:</p><ul><li>English and Spanish (Required)</li></ul><p>Work Location: In person</p>

Paralegal-Immigration Law

Qatar Airways

<div><div><div><div><div><div><h3 class="jobSectionHeader"><b>General Information
</b></h3></div></div><div><div><div><div>Ref #
</div><div>233153
</div></div><div><div>Location
</div><div>Qatar-Doha
</div></div><div><div>Job family
</div><div>Corporate &amp; Commercial
</div></div><div><div><ul><li>Closing Date: 2026-05-18</li></ul><br>
</div></div></div></div></div><div></div><div><h3 class="jobSectionHeader"><b>Description
</b></h3></div><div></div><div><div><div><div><p><b>Job Purpose:</b></p><p>
As a Senior Legal Specialist in Litigation, you will be responsible for managing a portfolio of contentious matters, including commercial, employment, and passenger disputes across various jurisdictions and in conjunction with User and Sponsor departments to protect the interests and meet the business requirements of Qatar Airways Group. You will provide accurate and business-oriented legal advice to Qatar Airways and its subsidiaries.</p><p><b>
Roles and Responsibilities:</b></p><ul><li>
Manage a portfolio of litigation and other contentious commercial, employment, and passenger matters across multiple jurisdictions.</li><li>
Work closely with the business to assess risk, develop strategy and formulate approach as well as to advise on handling complaints and disputes that arise pre-litigation.</li><li>
Draft and review legal correspondence, memos, briefs, analysis; reviewing &amp; revising legal briefs.</li><li>
Instruct outside counsel, review their draft documents, coordinate disclosure/discovery, prepare witnesses, formulate strategy and manage legal spend.</li><li>
Assist in any legal disputes (including but not limited to customer complaints, employment issues and other criminal/legal issues) in liaison with User Departments (as applicable).</li><li>
Identify potential risks and threats to the projects and propose appropriate mitigation plan to management.</li><li>
Contribute to and implement policies, systems, processes, procedures and standards covering all relevant business operational functions so that all operational requirements are fulfilled while complying and delivering a quality service to our internal and external customers.</li><li>
Participate in preparation of routine reporting to senior stakeholders and auditors.</li><li>
Conduct research and provide advice on various areas of law including new developments as required or directed to advise business and Group Legal department management.</li><li>
Depending on circumstances and workload, manage one or two direct reports.</li><li>
Perform other department duties related to his/her position as directed by the management.</li></ul><p></p><p><b><br>
Be part of an extraordinary story:</b></p><p>
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You&rsquo;ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.</p><p>
Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what&rsquo;s never been done before.</p><p>
Together, everything is possible.</p>
</div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Qualification
</b></h3></div></div><div><div><div><div><p><b>About You:</b></p><ul><li>
Educational degree sufficient to qualify for practising law in the relevant jurisdiction (e.g. J.D. for US jurisdictions or Bachelor's Degree for other common law jurisdictions).</li><li>
Licensed to practice law in a US or European (including UK and Ireland) jurisdiction; consideration may be given to those licensed in other common law jurisdictions based on experience.</li><li>
Minimum of 10 years&rsquo; post-qualification experience working in litigation and contentious matters, with a preference for international and/or cross-border litigation.</li><li>
Fluent English speaking and writing skills.</li><li>
Strong drafting, legal analysis, and problem-solving skills.</li><li>
Proficiency in common office technology, including MS Office package, generative AI, and online research tools.</li><li>
Keen eye for detail and strong presentation skills.</li><li>
Proven track record of handling complex issues.</li><li>
Managerial skills - ability to delegate work, set clear direction and manage workflow.</li><li>
Strong mentoring and coaching skills; ability to train and develop skills of direct reports; ability to foster teamwork among team members.</li><li>
Ability to multi-task and meet deadlines.</li><li>
A self-starter.</li><li>
Flexible in approach, with a &quot;can do&quot; attitude.</li><li>
Fluency in Arabic is a plus. Fluency in other languages is also a plus.</li></ul><p><b>
Preferred</b></p><ul><li>
Experience with employment law issues, including advisory and litigious matters.</li><li>
Experience working in private law firm setting.</li><li>
Experience in a medium or large matrixed/cross-functional environment.</li></ul><p></p><p><b><br>
About Qatar Airways Group:</b></p><p>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before.</p><p>
So whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.</p><p></p><p><b><br>
How to apply:</b></p><p>
If you&rsquo;re ready to join a progressive team and have a challenging and rewarding career, then apply now by uploading your CV and completing our quick application form.</p>
</div></div><div><div>https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&amp;job=233153</div></div></div></div></div></div></div></div><div></div>

Senior Legal Specialist - Litigation

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