litigation legal secretary

Donato Brown Pool & moehlmann

<div>Description:

ABOUT THE FIRM
Donato Brown Pool &amp; Moehlmann is a Texas-based insurance defense firm providing high-quality, efficient legal services to business and professional clients. We operate in a fast-paced litigation environment and are seeking experienced professionals who can contribute immediately at a high level.
POSITION SUMMARY
We are seeking a Senior Litigation Legal Secretary with significant experience in Texas insurance defense litigation. This individual will support multiple attorneys in a high-volume practice and must be capable of managing a busy docket with minimal supervision.
This is not an entry-level role. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced litigation environment.
________________________________________
Key Responsibilities<ul><li>
Manage and maintain high-volume litigation dockets for multiple attorneys</li><li>
Prepare, revise, and finalize pleadings, discovery, motions, and correspondence</li><li>
E-file documents in Texas state and federal courts</li><li>
Maintain and track deadlines in accordance with Texas Rules of Civil Procedure and local rules</li><li>
Coordinate depositions, mediations, hearings, and trial settings</li><li>
Assist with trial preparation, including exhibits, binders, and logistics</li><li>
Handle attorney calendaring, scheduling, and travel coordination</li><li>
Enter attorney time and assist with billing in compliance with client guidelines</li><li>
Communicate professionally with clients, opposing counsel, court personnel, and vendors</li><li>
Maintain organized electronic and physical case files</li><li>
Anticipate attorney needs and proactively manage workflow</li></ul>
________________________________________
What Success Looks Like in This Role<ul><li>
Attorneys rely on you to keep their cases organized and on track</li><li>
Deadlines are consistently met without reminders</li><li>
Filings are accurate, timely, and require minimal revision</li><li>
You operate independently and reduce administrative burden on attorneys</li><li>
You contribute to overall efficiency and workflow within the firm</li></ul>
Requirements:

Required Qualifications<ul><li>
Minimum 5+ years of litigation legal secretary experience in Texas</li><li>
Insurance defense experience strongly preferred</li><li>
Experience supporting multiple attorneys (3+ minimum)</li><li>
Proven ability to manage a high-volume docket independently</li><li>
Strong knowledge of Texas state and federal e-filing systems</li><li>
Proficiency in calendaring deadlines and procedural rules</li><li>
Experience with trial preparation</li><li>
Strong document production and proofreading skills</li></ul>
________________________________________
Preferred Qualifications<ul><li>
Experience working with insurance carriers and billing guidelines (UTBMS/LEDES)</li><li>
Familiarity with case management systems (e.g., Needles, ProLaw, Clio)</li><li>
Experience coordinating experts, depositions, and complex scheduling</li><li>
Prior trial &ldquo;war room&rdquo; support experience</li><li>
Experience with billing and time entry</li></ul>
________________________________________
Key Competencies<ul><li>
Ownership Mentality: Takes full responsibility for assigned attorneys and cases</li><li>
Proactive Execution: Anticipates needs rather than waiting for direction</li><li>
Attention to Detail: Maintains accuracy across filings, deadlines, and documentation</li><li>
Time Management: Effectively prioritizes competing demands in a fast-paced environment</li><li>
Communication: Professional and confident in all interactions</li><li>
Problem Solving: Identifies issues early and resolves them efficiently</li></ul></div>

Senior Litigation Legal Secretary

Rhodes Hieronymus Jones Tucker and Gable, PLLC

What we are looking for:A well-established law firm is seeking an experienced Legal Secretary with a litigation background to provide administrative and legal support to attorneys in a fast-paced professional environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.What You&rsquo;ll Do:<ul><li>Prepare, edit, and proofread pleadings, motions, discovery, and legal correspondence</li><li>File documents with state and federal courts, including electronic filings</li><li>Manage attorney calendars, deadlines, hearings, and court appearances</li><li>Maintain and organize litigation files</li><li>Coordinate with courts, clients, and opposing counsel in a professional manner</li><li>Provide general administrative support to attorneys and legal staff</li></ul>What We&rsquo;re Looking For:<ul><li>Prior experience as a legal secretary or legal assistant in a litigation setting preferred</li><li>Familiarity with court rules, deadlines, and filing procedures</li><li>Excellent attention to detail and proofreading skills</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Professional communication skills and a team-oriented mindset</li><li>Discretion and respect for confidential information</li><li>Proficient in Microsoft Office (Outlook) including Excel and Word and also Adobe Acrobat; experience using Juris and Perfect Law databases is a definite plus</li></ul>Nice to Have:<ul><li>Experience with state and federal court filings</li><li>Familiarity with document management systems</li><li>Litigation support or trial preparation experience</li></ul>What We Offer:<ul><li>Competitive compensation based on experience</li><li>Benefits package available</li><li>A professional, supportive work environment</li></ul>Education:High School Diploma or GED is required; at least 3 years experience in litigation.Job Type: Full-timePay: From $23.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>How many attorneys have you supported at once?</li></ul>Experience:<ul><li>Litigation: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Legal Secretary (Litigation)

What we are looking for:A well-established law firm in the Oklahoma City area is seeking an experienced Legal Secretary with a litigation background to provide administrative and legal support to attorneys in a fast-paced professional environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.What You&rsquo;ll Do:<ul><li>Prepare, edit, and proofread pleadings, motions, discovery, and legal correspondence</li><li>File documents with state and federal courts, including electronic filings</li><li>Manage attorney calendars, deadlines, hearings, and court appearances</li><li>Maintain and organize litigation files</li><li>Coordinate with courts, clients, and opposing counsel in a professional manner</li><li>Provide general administrative support to attorneys and legal staff</li></ul>What We&rsquo;re Looking For:<ul><li>Prior experience as a legal secretary or legal assistant in a litigation setting preferred</li><li>Familiarity with court rules, deadlines, and filing procedures</li><li>Excellent attention to detail and proofreading skills</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Professional communication skills and a team-oriented mindset</li><li>Discretion and respect for confidential information</li><li>Proficient in Microsoft Office (Outlook) including Excel and Word and also Adobe Acrobat; experience using Juris and Perfect Law databases is a definite plus</li></ul>Nice to Have:<ul><li>Experience with state and federal court filings</li><li>Familiarity with document management systems</li><li>Litigation support or trial preparation experience</li></ul>What We Offer:<ul><li>Competitive compensation based on experience</li><li>Benefits package available</li><li>A professional, supportive work environment</li></ul>Education:High School Diploma or GED is required; at least 3 years experienve in litigation.Job Type: Full-timePay: From $23.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>How many attorneys have you supported?</li></ul>Experience:<ul><li>Legal or Insurance Field: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Jackson Lewis

<div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.
Jackson Lewis is seeking a Litigation Legal Secretary for the San Francisco, CA office.
In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary.
Duties and Responsibilities:<ul><li>
Maintain electronic case files and update as needed following set protocols for search ease.</li><li>
Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters.</li><li>
Assist with preparation of administrative filings/exhibits in agency matters.</li><li>
Assist with preparation of exhibits for submission in a variety of matters.</li><li>
Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.</li><li>
Complete monthly expense reports for assigned attorneys.</li><li>
Assist attorneys with monthly client invoicing in conjunction with our billing department.</li><li>
Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm&rsquo;s travel agency.</li><li>
Prepare notebooks and proofreading of documents.</li><li>
Run conflict checks and open new client engagements in conjunction with our new business team.</li><li>
Continued knowledge and basic status of current cases and projects of assigned attorneys.</li><li>
Oversee a wide variety of complex and confidential, time-sensitive material.</li><li>
Perform other administrative duties as assigned.</li></ul>
Skills and Educational Requirements:<ul><li>
7+ years minimum legal experience, preferably in labor and employment law.</li><li>
Solid understanding of basic technical legal terminology.</li><li>
Solid experience working in ECF and California state e-filing systems.</li><li>
Solid experience in working with document database system (NetDocs or similar).</li><li>
Proficiency in Windows environment including Word and Outlook.</li><li>
Familiarity with state and federal rules and procedures, general legal procedures.</li><li>
Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.</li><li>
Experience supporting 4+ active attorneys at one time a strong plus.</li><li>
Experienced with trial preparation a plus.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.</li><li>
Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.</li><li>
Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.</li><li>
Reliable with punctuality and attendance.</li><li>
An associate degree or 4-year college degree preferred, or relevant experience considered.</li></ul>
This is a hybrid position.
For California, the expected salary range for this position is between $40 and $50 per hour. The actual compensation will be determined based on experience and other factors permitted by law.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div>

Legal Secretary

<div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.
Jackson Lewis is seeking a Litigation Legal Secretary for the Silicon Valley, CA office.
In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary.
Duties and Responsibilities:<ul><li>
Maintain electronic case files and update as needed following set protocols for search ease.</li><li>
Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters.</li><li>
Assist with preparation of administrative filings/exhibits in agency matters.</li><li>
Assist with preparation of exhibits for submission in a variety of matters.</li><li>
Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.</li><li>
Complete monthly expense reports for assigned attorneys.</li><li>
Assist attorneys with monthly client invoicing in conjunction with our billing department.</li><li>
Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm&rsquo;s travel agency.</li><li>
Prepare notebooks and proofreading of documents.</li><li>
Run conflict checks and open new client engagements in conjunction with our new business team.</li><li>
Continued knowledge and basic status of current cases and projects of assigned attorneys.</li><li>
Oversee a wide variety of complex and confidential, time-sensitive material.</li><li>
Perform other administrative duties as assigned.</li></ul>
Skills and Educational Requirements:<ul><li>
7+ years minimum legal experience, preferably in labor and employment law.</li><li>
Solid understanding of basic technical legal terminology.</li><li>
Solid experience working in ECF and California state e-filing systems.</li><li>
Solid experience in working with document database system (NetDocs or similar).</li><li>
Proficiency in Windows environment including Word and Outlook.</li><li>
Familiarity with state and federal rules and procedures, general legal procedures.</li><li>
Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.</li><li>
Experience supporting 4+ active attorneys at one time a strong plus.</li><li>
Experienced with trial preparation a plus.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.</li><li>
Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.</li><li>
Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.</li><li>
Reliable with punctuality and attendance.</li><li>
An associate degree or 4-year college degree preferred, or relevant experience considered.</li></ul>
This is a hybrid position.
For California, the expected salary range for this position is between $40 and $50 per hour. The actual compensation will be determined based on experience and other factors permitted by law.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div>

<div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.
In this role you will provide coverage to San Diego attorneys. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 5-7 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation preferred.
Responsibilities<ul><li>
Familiarity with California state and federal rules and procedures required, labor and employment law experience preferred, civil litigation required.</li><li>
Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li>
Handle a wide variety of complex and confidential time-sensitive material.</li><li>
Prepare/revise correspondence, pleadings, documents and other administrative assignments as directed (including proofreading).</li><li>
Provide support to four attorneys in employment litigation, class action and other related matters and backup support as needed.</li><li>
Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications.</li><li>
Maintain electronic case files and update as needed following set naming protocols for search ease.
</li><li>Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters.
</li><li>Assist with preparation of administrative filings/exhibits in agency matters and venues.</li><li>
Handle e-filings, discovery submissions, correspondence, etc for assigned attorneys.
</li><li>Maintain, review attorney calendars and provide weekly updates to assist attorneys with filing deadlines, etc.</li><li>
Complete monthly expense reports for assigned attorneys.</li><li>
Maintain attorney case lists including closing files as necessary in engagement system.
</li><li>Process vendor invoices in conjunction with our billing department.
</li><li>Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed.
</li><li>Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm&rsquo;s travel agency as necessary.
</li><li>Prepare notebooks for mediations/arbitrations/trials etc as needed. and proofreading of all filed documents.
</li><li>Run conflict checks and open new client engagements in conjunction with our new business team.</li><li>
Handle all aspects of case opening tasks for assigned case managers and matter team.
</li><li>Perform other administrative duties as assigned.</li><li>
Coordinate docketing for litigation attorneys, maintain calendars and CLE records.</li></ul>
Job Requirements<ul><li>
Minimum 5 years' experience as a California legal secretary in civil litigation.</li><li>
Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office Suite, and excellent typing skills.</li><li>
Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and have the ability to multi-task.</li><li>
Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows.</li><li>
Possess a client service mindset with strong verbal and written communication skills, excellent proofreading skills.</li><li>
Be analytical, able to problem-solve and propose resolutions.</li><li>
Proficient with generating Tables of Authorities and Table of Contents.</li><li>
Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines.</li><li>
Experience supporting up to 4 active attorneys at one time a strong plus.</li><li>
Must possess a commitment to excellence and high standards of accuracy and professionalism.</li></ul>
For California, the expected hourly range for this position is between $42-47. The actual compensation will be determined based on experience and other factors permitted by law.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div>

Stoel Rives LLP

<div>Stoel Rives LLP has an immediate opening for a Litigation Practice Assistant in our Seattle office. This position provides legal and administrative support to attorneys in the Litigation practice group. This position reports to the Practice Assistant Supervisor. 
 
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Legal Document Preparation and Filing
Prepare template/shell pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks.
Word Processing
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.
Timekeeping and Billing
Enter, proofread, and close timekeepers&rsquo; time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.
Client Service
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.
Teamwork
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.
File and Document Management
Scan, copy, fax, print, and organize documents; request and review conflict reports; open new client/matters using firm&rsquo;s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.
Other Administrative Support
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm&rsquo;s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.
Other duties as assigned. 
 
ESSENTIAL CAPABILITIES
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change ; coordinate resources to meet deadlines ; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.
Technical Knowledge<ul><li>
Accurately type 50+ wpm</li><li>
Proficiency in Microsoft Office suite</li><li>
Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Laurel, Aderant, Intapp, Rendezvous, Box, Litera Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is a plus</li></ul>
Physical/Mental Capabilities
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances. 
 
EDUCATION &amp; EXPERIENCE
High school diploma or GED equivalent required. At least three years of experience providing legal administrative support, preferably in the area of litigation law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Basic understanding of accounting preferred. 
 
NORMAL WORK HOURS
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!
The pay range for this position is $59,000 - $98,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family &amp; medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&amp;D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee&rsquo;s retirement plan.
No recruiters please.</div>

Litigation Practice Assistant (Legal Assistant/Secretary)

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