litigation secretary

Thompson Coe Cousins & Irons, LLP

<p>Thompson Coe, an insurance defense law firm, is seeking a full-time Legal (Litigation) Secretary with 5+ years of experience to provide secretarial support to 4+ attorneys in our Coverage Section for our Houston office. Qualified candidates must have the following knowledge, skills and abilities:</p><p><b>Job Duties:</b></p><p>&middot; Provides administrative support to litigation attorneys in the practice of law;<br/>&middot; Assists in preparing for hearings, trials, mediations, arbitrations, depositions, meetings, etc. in a fast-paced, high volume litigation practice;<br/>&middot; Types pleadings, discovery, briefs, status reports, and correspondence from dictation;<br/>&middot; Maintains, organizes, and manages client files;<br/>&middot; Handles dockets/calendars deadlines;<br/>&middot; Organizes &amp; sorts emails for attorneys;<br/>&middot; Manages electronic filing systems (state and federal);<br/>&middot; Enters attorney time into billing system;<br/>&middot; Exercises discretion and maintains information of a confidential nature;<br/>&middot; Handles multiple tasks simultaneously;<br/>&middot; Works occasional overtime, as needed;<br/>&middot; Adheres to work from home schedule and is available during assigned work hours via email and/or phone;<br/>&middot; Other duties as assigned;</p><p><b>Qualifications:</b></p><p>&middot; Five plus (5+) years of recent litigation experience in a law firm. Defense litigation experience preferred;<br/>&middot; Advanced knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills;<br/>&middot; High proficiency in MS Office Suite;<br/>&middot; Ability to operate standard office equipment;<br/>&middot; Must have experience with electronic court filings (state and federal);<br/>&middot; Familiarity with DMS (document management system), preferably iManage;<br/>&middot; Ability to turn constructive feedback into best practices for future use;<br/>&middot; Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities;<br/>&middot; Ability to read and understand attorney mail and email;<br/>&middot; Typing speed of 65+ words per minute;</p><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Are you able to commute to the Houston office location?</li><li>Do you have at least 5 years of experience working as a Legal Secretary for Insurance Litigation?</li><li>What are your salary requirements?</li></ul><p>Work Location: Hybrid remote in Houston, TX 77027</p>

Litigation Secretary for Insurance Defense

Kronick Moskovitz Tiedemann & Girard

<p>Sacramento Law Firm seeks a Legal Secretary with a minimum of 5 years of experience with litigation support. Candidate must possess exceptional organizational, communication and word processing skills. Candidate must also be highly motivated, self-sufficient and have a high level of dedication. The salary range for this position would be $80,000 to $90,000, depending on experience.</p><p><b>Job Description</b></p><p>Primary responsibilities and duties include the following:</p><ul><li>Prepare pleadings for trial and appellate briefs</li><li>Originate correspondence</li><li>Receive and direct clients</li><li>Make appointments and maintain attorney's calendar</li><li>Make travel arrangements</li><li>Screen and route telephone calls</li><li>Format, input, edit, retrieve, copy, scan, and transmit legal documents</li></ul><p><b>Qualification Requirements</b></p><p>Candidate must possess the requisite knowledge, skills and capability to accomplish the essential duties and responsibilities of the position. Qualifications necessary to meet position requirements include, but are not limited to:</p><p>&middot; Strong grammar, spelling, punctuation and proofreading skills</p><p>&middot; Meticulous attention to detail</p><p>&middot; Must be familiar with California Code of Civil Procedure, California Local Rules of Court, Federal Rules of Civil Procedure, Federal Rules of Appellate Procedure and local rules for California District Courts</p><p>&middot; Ability to prioritize and work well under pressure</p><p>&middot; Strong communication skills, both written and verbal</p><p>&middot; Strong work ethic, dependable</p><p>&middot; Organizational and time management skills</p><p>&middot; Ability to work with a high degree of accuracy</p><p>&middot; Proficient in the use of Microsoft Word, Excel, Outlook, and Powerpoint, NetDocs (Document Mgt. System), Adobe Acrobat Pro (.pdfs), CCC MacroPro (Macros).</p><p>&middot; Proficient in calendaring, fax-filing and e-filing, both state and federal courts.</p><p>&middot; Experience with Compulaw would be a plus.</p><p>&middot; Experience with discovery, trial preparation, and motions, briefs, creating table of contents and table of authorities</p><p>&middot; Utilize docketing/calendaring department to track court and filing deadlines</p><p>&middot; Ability to work individually and on a team</p><p>&middot; Ability to work effectively with professional staff, and to exercise sound judgment</p><p>&middot; A minimum of 5 years of legal secretary experience in a litigation department</p><p>Kronick provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</p><p>Job Type: Full-time</p><p>Pay: $80,000.00 - $90,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Profit sharing</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Litigation Legal Secretary

Glasheen, Valles & Inderman, LLP

<p>Glasheen, Valles &amp; Inderman Injury Lawyers (GVILAW) is seeking a highly motivated, detail-oriented professional to join our litigation department in Lubbock, Texas. As a leading firm with offices across Texas and New Mexico, we specialize in advocating for families in catastrophic and major personal injury cases. Our firm is consistently recognized by our communities as a &quot;Best Law Firm.&quot; Joining GVILAW means becoming part of a results-driven team where your contributions are valued, your professional development is a priority, and your work has a direct impact on the lives of the families we serve.</p><p>This is a true entry-level position designed as a career-track role for someone who wants to build a long-term future in the legal field. At our firm, this role serves as a &quot;Paralegal in Training.&quot; We provide the environment and the mentorship for you to learn the complexities of case management&mdash;from the initial filing and medical requests to the final resolution. We aren&rsquo;t just looking for administrative support; we are looking for a future Litigation Paralegal who is a proactive learner and driven by professional growth.</p><p><b>The Impact You&rsquo;ll Make</b></p><p>As a vital member of the trial team, you will support attorneys and senior paralegals in advocating for our clients. Your primary focus will be ensuring every detail of a case is documented, organized, and ready for the courtroom.</p><p><b>Key Responsibilities</b></p><p>Records Management: Request and track critical records, including medical billing, autopsy reports, police records, and OSHA filings.</p><p>Legal Drafting: Prepare foundational legal documents such as Initial Disclosures, Witness Designations, Deposition Notices, and Proposed Scheduling Orders.</p><p>Trial Advocacy Support: Play a key role in trial preparation by creating exhibit lists, managing deposition designations, and redacting sensitive records.</p><p>Client &amp; Witness Coordination: Act as a professional point of contact for clients, expert witnesses, and court officials to schedule depositions, hearings, and home visits.</p><p>Medical Management: Conduct medical summaries and facilitate reduction requests to ensure clients receive the best possible outcomes after a settlement.</p><p>Administrative Precision: Manage attorney calendars, organize trial notebooks, and assist with focus groups.</p><p>What We Are Looking For:</p><ul><li>High Attention to Detail</li><li>Professional Communication</li><li>Proactive Problem-Solver</li><li>Tech Savvy</li></ul><p>Please submit your resume in pdf format. No phone calls please.</p><p>Job Type: Full-time</p><p>Pay: $40,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Litigation Legal Secretary (Paralegal in Training)

Madrid Law Firm

<p><b>Job Overview</b><br/>We are seeking a detail-oriented and organized Legal Secretary to join our dynamic legal team. The ideal candidate will provide essential executive administrative support, ensuring the smooth operation of our office while assisting with various legal tasks. This role is particularly focused on corporate/business law, requiring proficiency in legal drafting and document management. The successful candidate will be adept at managing multiple priorities and will play a crucial role in supporting our attorneys in litigation processes. PLEASE-Only candidates with relevant experience should apply. This position requires experience in this field.</p><p><b>Responsibilities</b></p><ul><li>Provide executive administrative support to attorneys, including managing calendars, scheduling appointments, and organizing meetings.</li><li>Draft, proofread, and edit legal documents such as pleadings, motions, and correspondence to ensure accuracy and compliance with legal standards.</li><li>Conduct legal research to assist in case preparation and strategy development.</li><li>Maintain organized files using document management systems, ensuring all records are current and easily accessible.</li><li>Utilize software for efficient file management and document retrieval.</li><li>Assist in project management tasks related to case files and deadlines.</li><li>Communicate effectively with clients, opposing counsel, and court personnel as needed.</li><li>Support the litigation process by preparing trial binders and exhibits.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as a Legal Secretary or in a similar administrative role within a law firm.</li><li>Strong knowledge of corporate/business practices is preferred.</li><li>Proficiency in legal drafting and document management systems.</li><li>Excellent proofreading skills with keen attention to detail.</li><li>Ability to conduct thorough research efficiently.</li><li>Strong organizational skills with the ability to manage multiple tasks simultaneously.</li><li>Effective communication skills, both written and verbal.</li><li>A proactive approach to problem-solving and project management.</li></ul><p>If you are passionate about the legal field and possess the necessary skills to thrive as a Legal Secretary, we encourage you to apply for this exciting opportunity.</p><p>Job Type: Full-time</p><p>Pay: From $17.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Legal Secretary

Gurnee Mason Rushford Bonotto & Forestiere

<p>Gurnee Mason Rushford Bonotto &amp; Forestiere, an AV rated civil litigation firm in Roseville, seeks an experienced legal assistant with civil litigation experience, including trial preparation. We defend the interests of businesses, individuals, public entities, insurance companies and non-profits, in a variety of civil matters. An ideal candidate will have excellent organizational, calendaring and technical familiarity with court requirements.</p><p>Requirements:<br/>* Litigation experience as a Legal Secretary<br/>* Proficiency in Word, Amicus, Abacus and Lexis<br/>* Outstanding writing and proofreading skills<br/>* Organized with attention to detail</p><p>Job Type: Full-time</p><p>Pay: $60,000.00 - $85,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Microsoft Office: 4 years (Required)</li><li>Calendar management: 4 years (Preferred)</li></ul><p>License/Certification:</p><ul><li>Paralegal Certificate (Preferred)</li></ul><p>Work Location: In person</p>

Litigation Legal Assistant

Swingle, Van Egmond & Heitlinger

<p><b>Overview</b><br/>We are seeking a detail-oriented and organized Legal Secretary to join our dynamic law office. The ideal candidate will possess strong legal administrative skills and a thorough understanding of various areas of law. This role is essential in supporting attorneys with their daily operations, ensuring that all legal documents are prepared accurately and efficiently.</p><p><b>Duties</b></p><ul><li>Provide administrative support to attorneys by managing schedules, appointments, and communications.</li><li>Prepare, file, and review legal documents.</li><li>Conduct legal research to assist in case preparation.</li><li>Transcribe legal documents and correspondence with precision.</li><li>Assist in the preparation of trial materials and exhibits as required.</li><li>Coordinate with clients, witnesses, and other parties involved in legal proceedings.</li><li>Ensure compliance with court deadlines and filing requirements.</li></ul><p><b>Requirements</b></p><ul><li>At least three years of litigation experience as a legal secretary.</li><li>Strong knowledge of legal terminology, procedures, and documentation practices.</li><li>Familiarity with Insurance law or public entity defense is helpful but not required.</li><li>Excellent written and verbal communication skills with the ability to write clearly and concisely.</li><li>Proficient in document review processes and legal research techniques.</li><li>Exceptional organizational skills with attention to detail to manage multiple tasks effectively.</li></ul><p>Join our team as a Legal Secretary where your contributions will play a vital role in the success of our practice while providing you with opportunities for professional growth within the legal field.</p><p>Job Type: Full-time</p><p>Pay: $54,000.00 - $77,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Jackson Lewis

<div><div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</div><div></div><div>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</div><div></div><div>
Job Summary</div><div>
The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support. Additionally, they will have varying assignments to assist with overflow. Coverage will vary.</div><div></div><div>
The focus of the legal administrative assistant support functions includes, but are not limited to, drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail.</div><div></div><div>
Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements.</div><div></div><div>
The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent litigation secretary experience (including electronic filing).</div><div></div><div>
Essential Functions</div><ul><li>
Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li>
Provide support for four+ attorneys in employment law matters and backup support as needed.</li><li>
Interact with internal departments, outside agencies, vendors and clients.</li><li>
Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.</li><li>
Handle a wide variety of complex and confidential time-sensitive material.</li><li>
Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.</li><li>
Maintain calendars, CLE, reports and time records.</li><li>
Book and organize travel arrangements as needed; assist with expense reimbursement.</li><li>
Various office and client filing.</li><li>
Other office administrative functions as needed.</li></ul><div></div><div>
Qualifications/Skills Required</div><ul><li>
At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.</li><li>
Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.</li><li>
Must have a solid understanding of technical legal terminology as well as experience with electronic court filings.</li><li>
Experienced with trial preparation and briefs.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li>
Ability to timely respond to deadlines, balance workload and take initiative.</li><li>
Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.</li><li>
Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.</li><li>
Punctual with excellent attendance.</li></ul><div></div><div>
Educational Requirements</div><ul><li>
High School diploma or equivalent required.</li><li>
4-year college degree preferred.</li></ul><div></div><div>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div></div>

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Litigation Secretary for Insurance Defense

Litigation Legal Secretary

Litigation Legal Secretary (Paralegal in Training)

Legal Secretary

Litigation Legal Assistant

Legal Secretary

Legal Secretary