litigation secretary

Donato Brown Pool & moehlmann

<div>Description:

ABOUT THE FIRM
Donato Brown Pool &amp; Moehlmann is a Texas-based insurance defense firm providing high-quality, efficient legal services to business and professional clients. We operate in a fast-paced litigation environment and are seeking experienced professionals who can contribute immediately at a high level.
POSITION SUMMARY
We are seeking a Senior Litigation Legal Secretary with significant experience in Texas insurance defense litigation. This individual will support multiple attorneys in a high-volume practice and must be capable of managing a busy docket with minimal supervision.
This is not an entry-level role. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced litigation environment.
________________________________________
Key Responsibilities<ul><li>
Manage and maintain high-volume litigation dockets for multiple attorneys</li><li>
Prepare, revise, and finalize pleadings, discovery, motions, and correspondence</li><li>
E-file documents in Texas state and federal courts</li><li>
Maintain and track deadlines in accordance with Texas Rules of Civil Procedure and local rules</li><li>
Coordinate depositions, mediations, hearings, and trial settings</li><li>
Assist with trial preparation, including exhibits, binders, and logistics</li><li>
Handle attorney calendaring, scheduling, and travel coordination</li><li>
Enter attorney time and assist with billing in compliance with client guidelines</li><li>
Communicate professionally with clients, opposing counsel, court personnel, and vendors</li><li>
Maintain organized electronic and physical case files</li><li>
Anticipate attorney needs and proactively manage workflow</li></ul>
________________________________________
What Success Looks Like in This Role<ul><li>
Attorneys rely on you to keep their cases organized and on track</li><li>
Deadlines are consistently met without reminders</li><li>
Filings are accurate, timely, and require minimal revision</li><li>
You operate independently and reduce administrative burden on attorneys</li><li>
You contribute to overall efficiency and workflow within the firm</li></ul>
Requirements:

Required Qualifications<ul><li>
Minimum 5+ years of litigation legal secretary experience in Texas</li><li>
Insurance defense experience strongly preferred</li><li>
Experience supporting multiple attorneys (3+ minimum)</li><li>
Proven ability to manage a high-volume docket independently</li><li>
Strong knowledge of Texas state and federal e-filing systems</li><li>
Proficiency in calendaring deadlines and procedural rules</li><li>
Experience with trial preparation</li><li>
Strong document production and proofreading skills</li></ul>
________________________________________
Preferred Qualifications<ul><li>
Experience working with insurance carriers and billing guidelines (UTBMS/LEDES)</li><li>
Familiarity with case management systems (e.g., Needles, ProLaw, Clio)</li><li>
Experience coordinating experts, depositions, and complex scheduling</li><li>
Prior trial &ldquo;war room&rdquo; support experience</li><li>
Experience with billing and time entry</li></ul>
________________________________________
Key Competencies<ul><li>
Ownership Mentality: Takes full responsibility for assigned attorneys and cases</li><li>
Proactive Execution: Anticipates needs rather than waiting for direction</li><li>
Attention to Detail: Maintains accuracy across filings, deadlines, and documentation</li><li>
Time Management: Effectively prioritizes competing demands in a fast-paced environment</li><li>
Communication: Professional and confident in all interactions</li><li>
Problem Solving: Identifies issues early and resolves them efficiently</li></ul></div>

Senior Litigation Legal Secretary

Jackson Lewis

<div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.
In this role you will provide coverage to San Diego attorneys. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 5-7 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation preferred.
Responsibilities<ul><li>
Familiarity with California state and federal rules and procedures required, labor and employment law experience preferred, civil litigation required.</li><li>
Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li>
Handle a wide variety of complex and confidential time-sensitive material.</li><li>
Prepare/revise correspondence, pleadings, documents and other administrative assignments as directed (including proofreading).</li><li>
Provide support to four attorneys in employment litigation, class action and other related matters and backup support as needed.</li><li>
Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications.</li><li>
Maintain electronic case files and update as needed following set naming protocols for search ease.
</li><li>Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters.
</li><li>Assist with preparation of administrative filings/exhibits in agency matters and venues.</li><li>
Handle e-filings, discovery submissions, correspondence, etc for assigned attorneys.
</li><li>Maintain, review attorney calendars and provide weekly updates to assist attorneys with filing deadlines, etc.</li><li>
Complete monthly expense reports for assigned attorneys.</li><li>
Maintain attorney case lists including closing files as necessary in engagement system.
</li><li>Process vendor invoices in conjunction with our billing department.
</li><li>Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed.
</li><li>Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm&rsquo;s travel agency as necessary.
</li><li>Prepare notebooks for mediations/arbitrations/trials etc as needed. and proofreading of all filed documents.
</li><li>Run conflict checks and open new client engagements in conjunction with our new business team.</li><li>
Handle all aspects of case opening tasks for assigned case managers and matter team.
</li><li>Perform other administrative duties as assigned.</li><li>
Coordinate docketing for litigation attorneys, maintain calendars and CLE records.</li></ul>
Job Requirements<ul><li>
Minimum 5 years' experience as a California legal secretary in civil litigation.</li><li>
Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office Suite, and excellent typing skills.</li><li>
Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and have the ability to multi-task.</li><li>
Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows.</li><li>
Possess a client service mindset with strong verbal and written communication skills, excellent proofreading skills.</li><li>
Be analytical, able to problem-solve and propose resolutions.</li><li>
Proficient with generating Tables of Authorities and Table of Contents.</li><li>
Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines.</li><li>
Experience supporting up to 4 active attorneys at one time a strong plus.</li><li>
Must possess a commitment to excellence and high standards of accuracy and professionalism.</li></ul>
For California, the expected hourly range for this position is between $42-47. The actual compensation will be determined based on experience and other factors permitted by law.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div>

Legal Secretary

Rhodes Hieronymus Jones Tucker and Gable, PLLC

What we are looking for:A well-established law firm is seeking an experienced Legal Secretary with a litigation background to provide administrative and legal support to attorneys in a fast-paced professional environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.What You&rsquo;ll Do:<ul><li>Prepare, edit, and proofread pleadings, motions, discovery, and legal correspondence</li><li>File documents with state and federal courts, including electronic filings</li><li>Manage attorney calendars, deadlines, hearings, and court appearances</li><li>Maintain and organize litigation files</li><li>Coordinate with courts, clients, and opposing counsel in a professional manner</li><li>Provide general administrative support to attorneys and legal staff</li></ul>What We&rsquo;re Looking For:<ul><li>Prior experience as a legal secretary or legal assistant in a litigation setting preferred</li><li>Familiarity with court rules, deadlines, and filing procedures</li><li>Excellent attention to detail and proofreading skills</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Professional communication skills and a team-oriented mindset</li><li>Discretion and respect for confidential information</li><li>Proficient in Microsoft Office (Outlook) including Excel and Word and also Adobe Acrobat; experience using Juris and Perfect Law databases is a definite plus</li></ul>Nice to Have:<ul><li>Experience with state and federal court filings</li><li>Familiarity with document management systems</li><li>Litigation support or trial preparation experience</li></ul>What We Offer:<ul><li>Competitive compensation based on experience</li><li>Benefits package available</li><li>A professional, supportive work environment</li></ul>Education:High School Diploma or GED is required; at least 3 years experience in litigation.Job Type: Full-timePay: From $23.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>How many attorneys have you supported at once?</li></ul>Experience:<ul><li>Litigation: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Legal Secretary (Litigation)

What we are looking for:A well-established law firm in the Oklahoma City area is seeking an experienced Legal Secretary with a litigation background to provide administrative and legal support to attorneys in a fast-paced professional environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.What You&rsquo;ll Do:<ul><li>Prepare, edit, and proofread pleadings, motions, discovery, and legal correspondence</li><li>File documents with state and federal courts, including electronic filings</li><li>Manage attorney calendars, deadlines, hearings, and court appearances</li><li>Maintain and organize litigation files</li><li>Coordinate with courts, clients, and opposing counsel in a professional manner</li><li>Provide general administrative support to attorneys and legal staff</li></ul>What We&rsquo;re Looking For:<ul><li>Prior experience as a legal secretary or legal assistant in a litigation setting preferred</li><li>Familiarity with court rules, deadlines, and filing procedures</li><li>Excellent attention to detail and proofreading skills</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Professional communication skills and a team-oriented mindset</li><li>Discretion and respect for confidential information</li><li>Proficient in Microsoft Office (Outlook) including Excel and Word and also Adobe Acrobat; experience using Juris and Perfect Law databases is a definite plus</li></ul>Nice to Have:<ul><li>Experience with state and federal court filings</li><li>Familiarity with document management systems</li><li>Litigation support or trial preparation experience</li></ul>What We Offer:<ul><li>Competitive compensation based on experience</li><li>Benefits package available</li><li>A professional, supportive work environment</li></ul>Education:High School Diploma or GED is required; at least 3 years experienve in litigation.Job Type: Full-timePay: From $23.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>How many attorneys have you supported?</li></ul>Experience:<ul><li>Legal or Insurance Field: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Brody Gapp LLP

<div>Description: 
Brody Gapp LLP&mdash;a nationally recognized, remote-first boutique litigation and compliance firm&mdash;is seeking an experienced Legal Secretary / Executive Assistant to support the Managing Partner and firm attorneys. This role is ideal for someone who is highly organized, initiative-taking, and comfortable operating in a fast-moving, client-facing environment.
This is a part-time Independent Contractor position with potential for full-time expansion. West Coast hours preferred, though strong candidates from all locations will be considered. Applicants must submit a resume and salary requirements to be considered.
Key Responsibilities<ul><li>
Manage attorney calendars, inboxes, scheduling, and occasional travel.</li><li>
Review emails and prepare draft responses for attorney review.</li><li>
Coordinate communication between the Managing Partner, attorneys, clients, and third parties.</li><li>
Manage incoming calls, correspondence, and document flow.</li><li>
Assist with time entry, e-filings, and maintaining organized case files.</li><li>
Open and close matters, run conflict checks, and maintain file accuracy.</li><li>
Prepare, proofread, and format documents with strong attention to detail.</li><li>
Prioritize competing deadlines and support multiple attorneys simultaneously.</li><li>
Scan, organize, and edit PDFs; maintain digital file hygiene.</li><li>
Uphold confidentiality, professionalism, and a solutions-oriented mindset.</li></ul>
Required Qualifications<ul><li>
Prior experience as a legal secretary/legal assistant.</li><li>
Strong writing, communication, and proofreading skills.</li><li>
Solid understanding of litigation terminology and court procedures.</li><li>
High proficiency with Outlook, MS Word; familiarity with Excel and PowerPoint.</li><li>
Ability to manage email and calendar priorities across multiple attorneys.</li><li>
Exceptional organization, judgment, and follow-through.</li><li>
Typing speed of 60&ndash;80 WPM.</li><li>
Demonstrated reliability, discretion, and resourcefulness.</li></ul>
Core Competencies<ul><li>
Meticulous attention to detail</li><li>
Strong problem-solving and independent decision-making</li><li>
Composure under pressure and professionalism with clients</li><li>
Ability to juggle multiple tasks and deadlines</li><li>
Initiative, accountability, and a positive, service-driven attitude</li></ul>
Benefits<ul><li>
Comprehensive benefits package available.</li></ul>
Requirements:

As listed above</div>

Legal Assistant

<div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.
The legal secretary supports multiple labor and employment litigation attorneys (4+) by providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-file pleadings; conducting legal research; calendar maintenance; and various office and client filing. As an integral part of the team, this team member also is involved with office wide administrative functions.
The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent litigation secretary experience (including electronic filing).
Essential Functions<ul><li>
Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li>
Provide support for four+ attorneys in employment law matters and backup support as needed.</li><li>
Act as liaison between internal departments and outside agencies.</li><li>
Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed.</li><li>
Handle a wide variety of complex and confidential time-sensitive material.</li><li>
Work with teams to complete conflict checks and open new client engagements as requested.</li><li>
Communicate with clients on a regular basis.</li><li>
Assist with billing review, inquiries and collections.</li><li>
Maintain calendars, CLE, reports and time records.</li><li>
Book and organize travel arrangements as needed; assist with expense reimbursement.</li><li>
Maintain docketing for litigation attorneys.</li><li>
Transcribe electronic dictation, and schedule depositions.</li><li>
Various office and client filing.</li><li>
Proofreading documents.</li><li>
Other office administrative functions as needed.</li></ul>
Qualifications/Skills Required<ul><li>
At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.</li><li>
Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.</li><li>
Must have a solid understanding of technical legal terminology as well as court filings.</li><li>
Experienced with trial preparation and briefs.</li><li>
Punctual with excellent attendance.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li>
Ability to timely respond to deadlines, balance workload and take initiative.</li><li>
Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.</li><li>
Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.</li></ul>
Educational Requirements<ul><li>
High School diploma or equivalent required.</li><li>
4-year college degree preferred.</li></ul>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div>

Delmore Greene LLP

Established Downtown San Diego AV rated law firm is seeking a full-time (30-35 hr. workweek) legal secretary. 5+ years of litigation experience necessary. The experience must include handling pleadings and discovery, calendaring, transcribing, and E-Filing in CA Courts. Candidate must have excellent word processing skills, proofreading skills, and be proficient in Word and Outlook. Excellent compensation and full benefits package, including 401 (k) matching and profit sharing. For consideration, please submit a cover letter, resume, and salary expectation to this posting.Monday - Friday (8:30-3:30)Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Profit sharing</li><li>Vision insurance</li></ul>Work Location: In personPay: From $95,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

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