litigation secretary

Cooley LLP

<div><div>Litigation Secretary</div><div></div><div>
Cooley is seeking a Litigation Secretary in our San Diego office.</div><div></div><div>
Position summary: The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following:</div><div></div><div>
Position responsibilities:</div><ul><li> Complete all document processing and correspondence assignments accurately and within timekeepers&rsquo; stated timeframes</li><li> Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive.</li><li> Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members</li><li> Communicate with docket department for all litigation related deadlines</li><li> Redline documents using Litera program</li><li> Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service</li><li> Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules</li><li> Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas</li><li> Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing</li><li> Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.)</li><li> Coordinate and request court reporters and videographers for depositions and court hearings</li><li> Assist with deposition exhibits preparation</li><li> Assist, draft, and coordinate service of subpoenas</li><li> Proofread documents</li><li> Conduct basic legal research</li><li> Assist with documents to DocuSign</li><li> Handle all incoming telephone calls and placement of outgoing calls in a professional manner</li><li> Maintain good client relationships for attorneys</li><li> Enter time using Intapp daily</li><li> Assist other team timekeepers, as needed</li><li> Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters</li><li> Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines</li><li> Assist with requesting conference rooms for various client meetings and depositions</li><li> Copy documents that are not appropriate to send to the Copy Center</li><li> Make travel arrangements, adhering to the firm&rsquo;s Travel Policy</li><li> Review, distribute and process prebills</li><li> Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses</li><li> All other duties as assigned or required</li></ul><div></div><div>
Skills and experience:</div><div>
Required:</div><ul><li> After orientation at Cooley, exhibit proficiency in iManage and other firm applications</li><li> Available to work overtime, as required</li><li> Proficiency in Microsoft Office Suite</li><li> Keep abreast of court rules and procedures and understand legal terminology</li><li> Previous litigation secretarial experience</li></ul><div>
Preferred:</div><ul><li> Bachelor&rsquo;s degree</li><li> IP litigation experience</li></ul><div></div><div>
Competencies:</div><ul><li> Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule</li><li> Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary</li><li> Demonstrate initiative, diplomacy, and tact</li><li> Possess excellent written, communication and proofreading skills with attention to detail</li><li> Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others</li><li> Reliable, committed, and punctual</li></ul><div></div><div>
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.</div><div></div><div>
EOE.</div><div></div><div>
The expected hourly pay range for this position with a work schedule of 40 hours per week is $32.00 - $47.00 ($66,560.00 - $97,760.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.</div><div></div><div>
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</div></div>

Litigation Secretary

Structure Law Group, LLP

<p>Century City Business Litigation Law Firm seeks a Litigation Legal Secretary. We are a family-friendly firm and enjoy what we do while also delivering the highest quality work product to our clients.</p><p><b>Requirements: The ideal candidate should have experience as a litigation legal secretary. The candidate should have many of the following:</b></p><ul><li>Strong attention to detail and ability to follow instructions.</li><li>Excellent writing and proofreading skills.</li><li>Friendly and easygoing personality with a &ldquo;get-it-done&rdquo; work ethic.</li><li>Knowledge of state and federal court rules, calendaring, and filing procedures.</li><li>Proficiency in Microsoft Office (including Word, Outlook and Excel) and electronic documents.</li><li>Strong multi-tasking skills to work on a variety of assignments for several attorneys.</li><li>Ability to work efficiently and meet deadlines.</li></ul><p>Examples of daily tasks include supporting litigation legal practices, filing in state and federal courts, assisting with propounding and responding to discovery, drafting letters, and calendaring.</p><p>If interested in the position, please submit a resume, cover letter and your salary requirements.</p><p><b>Job Type:</b> Full-time</p><p><b>Benefits:</b></p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p><b>Schedule:</b></p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p><b>Work Location:</b> In person</p><p>Job Type: Full-time</p><p>Pay: $27.00 - $35.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Litigation Legal Secretary

Grimm Vranjes & Greer

<p><b>Litigation Secretary</b><br/>A well-established civil litigation firm located in downtown is seeking an experienced Litigation Secretary to join our team.</p><p><b>Position Overview:</b><br/>The ideal candidate will have solid experience as a litigation legal secretary and be comfortable supporting attorneys with all aspects of civil litigation, including court filings (state and federal), trial preparation, and case management. This position requires strong organizational skills, keen attention to detail, and the ability to work both independently and as part of a collaborative team.</p><p><b>Key Responsibilities:</b></p><p>&middot; Prepare, proofread, and file legal documents with state and federal courts, including e-filing.</p><p>&middot; Assist attorneys with all phases of trial preparation, including preparing, revising and finalizing court documents, preparing exhibits, witness lists, trial binders, and coordinating with clients and experts.</p><p>&middot; Manage attorney calendars, schedule depositions, hearings, and meetings, and ensure deadlines are met.</p><p>&middot; Transcribe dictation and draft correspondence, pleadings, and discovery.</p><p>&middot; Maintain and organize physical and electronic case files using the Firm&rsquo;s document management system.</p><p>&middot; Communicate professionally with clients, courts, and opposing counsel.</p><p><b>Required Skills and Qualifications:</b></p><p>&middot; Minimum of 5 years&rsquo; experience as a litigation secretary supporting civil litigation attorneys.</p><p>&middot; Strong working knowledge of Worldox, NetDocs or other DMS.</p><p>&middot; Excellent knowledge of California Civil Procedure and Court Rules.</p><p>&middot; Experience with e-filing in both State and Federal Courts.</p><p>&middot; Trial preparation experience.</p><p>&middot; A strong ability to schedule meetings with clients, experts, attorneys and co-counsel, including court appearances.</p><p>&middot; Excellent grammar, proofreading and organizational skills.</p><p>&middot; Ability to prioritize tasks, manage multiple deadlines, and maintain accuracy under pressure.</p><p>&middot; High level of discretion and professionalism in handling confidential information.</p><p>&middot; Proactive, detail-oriented, and able to work independently with minimal supervision.</p><p>&middot; Knowledge of Microsoft Office 365</p><p>Pay: $25.00 - $42.00 per hour</p><p>Expected hours: 37.5 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>civil litigation: 5 years (Required)</li></ul><p>Work Location: In person</p>

Legal Secretary

Prosecuting Attorneys Association of Michigan

<p></p><div><div><p>Position Information</p>
<p><b>
Agency Level:</b> State</p>
<p><b>
Agency:</b> Attorney General&rsquo;s Office</p>
<p><b>
Job Title:</b> Legal Secretary 7-9</p>
<p><b>
Job Reference/ID Number:</b> 1101-25-080</p>
<p><b>
Work Location:</b> Various, MI</p>
<p><b>
Department:</b> Financial Crimes Division</p>
<p><b>
Salary: </b>$23.22 &ndash; $32.20 Hourly</p>
<p><b>
Position:</b> Full-Time</p>
<p><b>
Posting Date:</b> 12/17/2025</p>
<p><b>
Application Deadline:</b> 01/04/2026</p>
<p>
Job Description</p>
<p><b>
Job Overview:</b></p>
<p>
This position provides experienced legal secretary services to litigation attorneys in the Financial Crimes Division&rsquo;s Child Support Unit in the Department of Attorney General.</p>
<p><b>
Responsibilities and Duties:</b></p>
<p>
This position requires considerable knowledge and expertise to proficiently prepare and finalize legal pleadings for filing with the various state and federal courts. This position also performs a wide variety of other legal secretarial duties, including coordinating attorney schedules for attendance at court hearings for a high-volume caseload, and communicating efficiently and courteously with defense attorneys, victims, and witnesses on the phone and via email.</p>
<p><b>
Minimum Qualifications:</b></p>
<p>
Education<br>
 Educational level typically acquired through completion of high school.</p>
<p>
Experience<br>
 Legal Secretary 7<br>
 Two years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including one year equivalent to 6-level administrative support experience.</p>
<p>
Legal Secretary E8<br>
 Three years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including one year involving legal secretarial practices equivalent to a Legal Secretary 7.</p>
<p>
Legal Secretary 9<br>
 Four years of office experience involving administrative support practices, including two years involving legal secretarial practices equivalent to a Legal Secretary 7 or one year equivalent to a Legal SecretaryE8.</p>
<p><b>
Application Instructions:</b></p>
<p>
Please attach a cover letter, resume, and official college transcripts (if applicable) to your application.
</p><p>Please note: Applicants may be screened out for failure to attach the required resume, cover letter and transcripts to their application.</p>
<p><b>
Apply Here:</b> https://www.governmentjobs.com/careers/michigan/jobs/5174148/legal-secretary-7-9-financial-crimes-division?department%5B0%5D=Attorney%20General&amp;sort=PostingDate%7CDescending&amp;pagetype=jobOpportunitiesJobs</p>
<p><b>
Additional Information:</b></p>
<p>
Accommodations<br>
 If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator (Download PDF reader) for the agency that posted this position vacancy.</p></div></div>

Legal Secretary 7-9 – Attorney General’s Office

HINSHAW & CULBERTSON

Hinshaw & Culbertson LLP, a national law firm, currently has an excellent full-time employment opportunity for an experienced Litigation Legal Secretary in our Washington, DC. We offer competitive compensation and an excellent benefit package.
<br><br>
<b>Position Summary:</b><br>
The Legal Secretary performs complex and specialized secretarial and administrative duties related to the specific work and function of the attorneys to whom assigned. Keeps professional office environment organized and provides excellent client/customer service.
<br><br>
<b>Duties and Responsibilities:</b><br>
<ul>
<li>Prepares, edits and files documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, tapes and/or handwritten documents.</li>
<li>Updates and maintains databases that include e-mail lists, iCreate info and client matter lists.</li>
<li>Reads, distributes and electronically files incoming mail for assigned attorneys. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage.</li>
<li>Greets clients and visitors. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship.</li>
<li>Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, secretaries and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with other administrative support by apprising of deadlines, attorney travel plans, etc.</li>
<li>Other related duties and special projects as assigned.</li>
</ul>
<b>Qualifications and Prior Experience:</b><br>
<ul>
<li>Minimum of five plus years of legal litigation secretarial experience is required, preference is given to those with experience in Insurance Defense. Applicants without this experience will not be considered.</li>
<li>High organizational skills are required.</li>
<li>Knowledge of or ability to learn office procedures, rules and regulations. Knowledge and competency of computer programs and relevant software applications including Outlook, Word, Excel, PowerPoint and Adobe. Knowledge of State and Federal court rules (including e-filing) and local rules where applicable, pertaining to litigation requirements and practices.</li>
<li>Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine law office documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; organize and prioritize numerous tasks and complete them under time constraints; solve problems and work well within a team environment; periodically incur overtime in order to perform the essential duties of the position.</li>
<li>Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff.</li>
<li>Current hybrid schedule requires the ability to come into the Manhattan-based office at least 3 times per week.</li>
</ul>
This job description is intended to describe the general nature and level of the work being performed by employees in this job. It is not intended to be a complete list of all responsibilities, duties, and skills required for this job classification.
<br><br>
<b>Note To Agencies and Applicants:</b> At this time, Hinshaw & Culbertson LLP will not be accepting applications submitted through search firms for this position. All qualified candidates must submit their own applications to be considered for this position.
<br><br>
As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment Practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.

Jackson Lewis

<div><div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</div><div></div><div>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</div><div></div><div>
Job Summary</div><div>
The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support.</div><div></div><div>
The focus of the legal administrative assistant support functions include, but are not limited to, drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail.</div><div></div><div>
Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements.</div><div></div><div>
The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent litigation secretary experience (including electronic filing).</div><div></div><div>
Essential Functions</div><ul><li>
Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li>
Provide support for four+ attorneys in employment law matters and backup support as needed.</li><li>
Interact with internal departments, outside agencies, vendors and clients.</li><li>
Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.</li><li>
Handle a wide variety of complex and confidential time-sensitive material.</li><li>
Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.</li><li>
Maintain calendars, CLE, reports and time records.</li><li>
Book and organize travel arrangements as needed; assist with expense reimbursement.</li><li>
Various office and client filing.</li><li>
Other office administrative functions as needed.</li></ul><div></div><div>
Qualifications/Skills Required</div><ul><li>
At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.</li><li>
Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.</li><li>
Must have a solid understanding of technical legal terminology as well as experience with electronic court filings.</li><li>
Experienced with trial preparation and briefs.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li>
Ability to timely respond to deadlines, balance workload and take initiative.</li><li>
Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.</li><li>
Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.</li><li>
Punctual with excellent attendance.</li></ul><div></div><div>
Educational Requirements</div><ul><li>
High School diploma or equivalent required.</li><li>
4-year college degree preferred.</li></ul><div></div><div>
For Illinois, the expected salary range for this position is between $36.06 and<br>
$40.87. The actual compensation will be determined based on experience and other factors permitted by law.</div><div><br>
Jackson Lewis offers a competitive benefits package that includes:</div><div><ul><li><br>
Medical, dental, vision, life and disability insurance</li><li>401(k) Retirement Plan</li><li>Flexible Spending &amp; Health Savings Account</li><li>Firm-paid holidays, vacation, and sick time</li><li>Employee assistance program and other firm benefits.</li></ul></div><div></div><div>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div></div>

Cohen Williams LLP

<p>Cohen Williams LLP is looking for a Legal Secretary to join our amazing firm! An outstanding candidate must be professional, friendly, efficient, loyal, discreet, organized, and able to work independently with our clients and fellow members of the firm.</p><p>Learn more about us: https://www.cohen-williams.com/</p><p><b>Employment type:</b></p><ul><li>Full time, 40 hours per week</li><li>8:00am-5:00pm, Monday through Friday</li></ul><p><b>Work location:</b></p><ul><li>Remote but must reside within 90 minutes of downtown Los Angeles</li></ul><p><b>Responsibilities include but are not limited to:</b></p><ul><li>Providing a high level of customer service</li><li>Set up macros, database folders</li><li>Calendaring/docketing</li><li>Word and PDF and in proper naming convention</li><li>Maintaining electronic court clips/database files</li><li>Maintaining Master Case List and Conflicts List/Calendar</li><li>Uploading discovery</li><li>Organizing/tracking fee agreements/expert agreements and preparing drafts of same</li><li>Finalizing filings, correspondence, and discovery productions</li><li>Cite checking</li><li>Proofreading</li><li>PDF-ing/attaching exhibits</li><li>Affixing e-signatures</li><li>Bates-stamping</li><li>Filing and serving pleadings</li><li>Mailing/E-mailing/Shipping case-related documents (e.g., discovery or correspondence)</li><li>Scheduling state court hearings, VTCs, Court Calls</li><li>Calling courts/clerk&rsquo;s office re filing and procedures</li><li>Ordering transcripts/state court documents</li><li>Handling notices of appearance and pro hac vice applications (including certificates of good standing and ECF registrations)</li><li>Assisting recruiting team with recruiting functions</li><li>Notetaking at firm meetings (when necessary)</li><li>Creating shell pleadings/inputting information into Macros/Templates</li><li>Creating shell engagement letters</li><li>Performing other related tasks as assigned</li></ul><p><b>Qualifications:</b></p><ul><li>Proficiency in Google Suite and Microsoft Office Suite</li><li>Ability to prioritize and multitask</li><li>Excellent written and verbal communication skills</li><li>Strong attention to detail</li><li>Great organizational skills</li><li>Positive attitude</li><li>Strong computer skills/troubleshooting</li></ul><p><b>Benefits:</b></p><ul><li>Health, Dental, and Vision insurance</li><li>401(k)</li><li>Paid time off</li></ul><p><b>Education:</b></p><ul><li>Bachelor&rsquo;s degree (Preferred but not required)</li></ul><p><b>Experience:</b></p><ul><li>8+ years of litigation is required (civil and criminal is preferred)</li></ul><p>Job Type: Full-time</p><p>Pay: $105,000.00 - $115,000.00 per year</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Work Location: Remote</p>

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