logistics administrative assistant

Worldwide Flight Services

About WFS Join our Worldwide Flight Services family and contribute to timely delivery business, customer delivery, and on-time flights while operating safely and securely. We perform at the highest level for our customers every day and strive to be exceptional leaders in our industry with our teams of warehouse and ramp handling and technical service experts in 164 airport locations, 18 countries, and 5 continents. Are you ready to take off on your next career with us? Job Summary We are seeking a detail-oriented and organized Administrative Assistant to support our ground handling and office. This role involves managing daily administrative tasks, coordinating office activities, and ensuring smooth communication between internal teams and external clients. Responsibilities Answer and direct phone calls, emails, and correspondence. Organize and schedule appointments, meetings, and travel arrangements. Maintain office records, policies, and procedures. Assist in preparing reports and reconciling expenses. Manage airport security badging processes for employees. Oversee time and attendance tracking and assist with payroll processing. Order and manage office supplies. Provide support to visitors and act as a point of contact for clients. Minimum Requirements Proficiency in MS Office (Excel, PowerPoint). Strong organizational and time management skills. Excellent communication and problem-solving abilities. Knowledge of office management systems, payroll, and security badging procedures. High school diploma required; additional administrative qualifications are a plus. Preferred Skills Experience in the aviation or transportation industry. Familiarity with payroll and timekeeping software. Ability to handle confidential information with discretion. Strong attention to detail and accuracy. Customer service experience in a fast-paced environment. Physical Requirements/Working Conditions Remain in a stationary position 50% of the time. Occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer. Walk short distances. Reach above and/or below shoulder. Handle/grasp documents or office equipment. Sit and/or stand for short or extended periods of time. Lift/carry/move objects, files and documents up to 10 pounds. Work in an office environment using standard office equipment. Talk, listen, and speak clearly on telephone. Maintain regular and punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards. Perks &amp; Benefits Want your pay in advance? Access your pay when you need it through DailyPay app! Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more! Need quality medical care? Multiple options for both full and part-time employees! Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping &amp; More! Looking to stay healthy and improve your life? Wellness Programs offered to all employees! Want to invest in your future? 401k program offered! Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available! WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals. Job Type: Temporary Pay: $20.00 per hour Expected hours: 40 per week Work Location: In person

Air Logistics Administrative Assistant - Seasonal

RJW Logistics

<div>Shift Schedule: 2nd;
<ul><li>Monday-Friday 4:00pm-12:30am</li>
</ul>
Pay: Hourly
<ul>
<li>$19/hr. + $1/shift differental ($20/hr.)</li>
</ul>
RJW Logistics Group is HIRING! 
OUR PEOPLE ARE OUR FUTURE. THAT'S WHY THEY COME FIRST.

RJW is dedicated to hiring and developing talent who want to make an impact and be a part of an industry-leading organization. At RJW, we are committed to our employees' success and to producing continuous innovation that drives the retail logistics industry forward.

Empower Your Future with Our Employee Ownership Program

We are thrilled to announce the launch of our Employee Ownership Program&mdash;an exciting opportunity designed to empower, motivate, and reward our dedicated team members. At RJW, we believe that our employees are the heartbeat of our success, and we want to share that success with you. Here's what you can look forward to:
<ul>
<li>Ownership Stake: Become a co-owner of the company and take pride in knowing that your hard work directly contributes to your own financial growth and the company's prosperity.</li>
<li>Financial Rewards: Enjoy the potential for increased earnings through share appreciation.</li>
<li>Sense of Belonging: Feel a deeper connection and commitment to your work as you become an integral part of the company's journey and success story.</li>
<li>Community and Collaboration: Join a community of like-minded individuals who are equally invested in the company's mission and vision, fostering a collaborative and supportive work environment.</li>
<li>Cost: Maybe the best detail about this program is that it cost nothing to you. As long as you are employed with RJW, you will enjoy the benefits of the program. Additionally, shares will be given to you on a yearly basis based on salary.</li>
</ul>
Our Employee Ownership Program is more than just a benefit&mdash;it's a path to building a brighter, more prosperous future together. Join us in taking this exciting step forward and become a valued co-owner of RJW. Together, we can achieve greatness.

Job Purpose: To accept and schedule customer orders to ensure customer satisfaction. To provide administrative support as required by personnel working in the Transport Operations Department.

Essential Duties and Responsibilities:

. Enter customer orders and scan / index documents as required.

. Schedule the pickups and delivery of customer loads.

. Properly document orders on the computer and update customer contact information.

. Maintain communications with customers regarding changes in pick-up and delivery schedules and potential service failures.

. Clearly understand goals, policies, and procedures of RJW.

. Communicate customer problems, leads, and inquiries to the appropriate personnel.

. Maintain confidentiality of company information.

. Recommend improvements and implement approved improvements.

. Update reports as required by operations manager and COO.

. Assist local dispatcher in update of Tee Cards.

. Other tasks as assigned by manager.

Additional Responsibilities:

. Positive telephone personality.

. Capable of being trained to be &lsquo;Phone Assertive'.

. Exceptional customer service skills.

. Organizational and scheduling skills.

. Computer abilities include word processing, spreadsheet, and ability to learn application software used by RJW.

Qualifications:

. Basic office clerical skills.

. Must be able to type at least 40 WPM.

. 1 &ndash; 2 years of clerical experience.

. Basic transportation / logistics experience.

Education and/or Experience Required:

. High School Diploma or general education diploma (GED) is preferred.

Language Skills Sets:

. Must be able to communicate, read, write, and speak English.

. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, and customers.

Mathematical Skills:
. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.

Reasoning Ability:
. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to determine &ldquo;root cause&rdquo; of problem and determine corrective action.

Computer Skills:
. To perform this job successfully, an individual must have knowledge of Business Operating Systems, Internet software, Word Processing, and Spreadsheet software.

Physical Demands:
. Must be able to occasionally lift and/or move up to 25 pounds.

. Must be able to activate phone systems utilizing keyboards and buttons.

. Must be articulate and comfortable speaking in front of others.

. Regularly works in an indoor/office environment and required to sit and/or use repetitive hand motion.

. Frequently required to talk, hear, stand and walk.

. Must be able to work more than 8 continuous hours when required.

. Must be able to work under stressful situations, have good cognitive skills, maintain work accuracy, and the ability to concentrate on more than one task at a time.

. Must have the ability to read and discern visual images on a variety of media with 20/20 corrected vision.

. Must be able to speak and communicate clearly over telephones.

. Must be in sound physical health as determined by a certified licensed physician with no evidence of the use of controlled substances.

Work Environment:
. While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts, and fumes or airborne particles. The noise level in the work environment will range from quiet to moderately loud.

Employer Rights:

This job description is intended to provide general information about the Administrative Clerk position. The above does not constitute an exhaustive list of the job duties to be performed by an associate holding the position of Administrative Clerk, nor are the lists of the physical requirements and environmental conditions exhaustive. You may be asked by your supervisor or managers to perform other duties. Your performance will be evaluated in part based upon your performance of the job duties listed in this job description, as well as any job duties not specifically listed above that you may be asked from time to time to perform.

As with all positions, the duties and responsibilities are subject to change at any time as needs arise and at the discretion of RJW Transport, Inc. The Company has the right to revise this job description at any time.

Employment-At-Will:

It is the Company's policy that all associates, other than those covered by a written individual employment or labor agreement with the Company that has been authorized in writing by the Company's Chief Executive Officer or Board of Directors, are not employed for any fixed term and are employed at the will of the Company for an indefinite period. Just as our associates reserve the right to resign their employment at any time and for any reason the Company reserves its right to terminate an associate any time for any reason either with or without cause.

Neither this Job Description nor any of its individual terms constitutes commitments between the Company and its associates as to the terms, conditions or duration of employment, nor does it modify the prevailing Employment-At-Will relationship. 
 
Req Benefits: We offer a competitive benefits package that includes health, dental, and vision insurance, life and disability, paid holidays, time off, retirement savings plan participation, and additional employee programs. Pay Transparency In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to &quot;Pay Transparency Law&quot;; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.</div>

Admin Clerk 2

Trustbend Logistics

<div>Trustbend Packers &amp; Movers is looking for a reliable and organized Office Assistant to join our administrative team in Dubai. This role is ideal for a proactive individual who can support daily office operations, assist different departments, and help maintain a smooth and efficient work environment within a busy logistics and relocation company.

Key Responsibilities:
<ul>
<li>Provide general administrative support to office staff and management.</li>
<li>Handle filing, scanning, photocopying, and document organization.</li>
<li>Assist in managing incoming and outgoing emails and correspondence.</li>
<li>Maintain office supplies inventory and coordinate procurement when required.</li>
<li>Support scheduling meetings and preparing meeting rooms.</li>
<li>Assist in maintaining office records and updating internal databases.</li>
<li>Coordinate courier services and document deliveries when needed.</li>
<li>Support operational teams with administrative tasks related to logistics activities.</li>
<li>Ensure the office environment remains clean, organized, and professional.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>1&ndash;2 years of experience in an office assistant or administrative support role.</li>
<li>Basic knowledge of office procedures and documentation.</li>
<li>Proficiency in MS Office applications.</li>
<li>Good communication and interpersonal skills.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Ability to follow instructions and work independently.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Attention to detail and accuracy</li>
<li>Time management and organizational skills</li>
<li>Professional attitude and reliability</li>
<li>Ability to handle multiple tasks efficiently</li>
<li>Team-oriented mindset with a positive approach</li>
</ul>
At Trustbend Packers &amp; Movers, administrative efficiency plays a key role in supporting smooth logistics and relocation operations. This Office Assistant position in Dubai offers a valuable opportunity to grow your career while contributing to a professional and fast-paced working environment.</div>

Office Assistant

Brewbound

<div>
 Home &raquo; Jobs &raquo; Beer &amp; Wine Manufacturer - Operations Assistant &mdash; Brewery Production &amp; Logistics
 
 
 Operations Assistant &mdash; Brewery Production &amp; Logistics
 
 
 Beer &amp; Wine Manufacturer
 
 
 Apply for this Job
 
 
 We are a growing beverage company producing multiple wine and beer brands across the United States. Our operations span several brewery and production partners, and our team manages the coordination of production, logistics, vendors, and shipments across multiple markets.
 
 
 We are seeking a highly organized
 
 Operations Assistant
 
 to support the day-to-day logistics and administrative functions of our operations team.
 
 
 This role is ideal for someone who enjoys structured work, is extremely detail-oriented, and is comfortable managing documentation, vendors, and logistics processes that keep beverage production running smoothly.
 
 
 You will work directly with our Operations Coordinator and assist with vendor communication, production documentation, shipment coordination, and operational recordkeeping.
 
 
 
 Responsibilities
 
 
 
 Production &amp; Logistics Coordination
 
 
 <ul>
 <li>
 Coordinate with breweries, vendors, and production partners
 </li>
 <li>
 Track purchasing and manage vendor invoices
 </li>
 <li>
 Create and process invoices for buyers and distributors
 </li>
 <li>
 Coordinate shipments and logistics with vendors and freight partners
 </li>
 <li>
 Prepare shipping labels and manage outgoing packages
 </li>
 <li>
 Coordinate product sample shipments
 
 
 </li>
 </ul>
 Documentation &amp; Production Records
 
 
 <ul>
 <li>
 Log Certificates of Analysis (COAs) into internal systems
 </li>
 <li>
 Match product lot numbers with production documentation
 </li>
 <li>
 Maintain organized digital records and operational files
 </li>
 <li>
 Track inventory and production documentation
 </li>
 <li>
 Assist with maintaining operational spreadsheets and internal tracking tools
 
 
 </li>
 </ul>
 Vendor &amp; Operations Communication
 
 
 <ul>
 <li>
 Communicate with vendors regarding shipments, orders, and documentation
 </li>
 <li>
 Schedule freight pickups and deliveries
 </li>
 <li>
 Assist with internal production and logistics tracking
 </li>
 <li>
 Help maintain organized operational workflows
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Extremely detail-oriented and organized
 </li>
 <li>
 Reliable and comfortable managing large amounts of information
 </li>
 <li>
 Strong administrative and documentation skills
 </li>
 <li>
 Comfortable communicating with vendors and external partners
 </li>
 <li>
 Able to follow established processes and maintain accurate records
 
 
 </li>
 </ul>
 Experience in
 
 logistics, supply chain, brewery operations, or administrative roles
 
 is helpful but not required.
 
 
 This role is well-suited for someone who enjoys structured work, organization, and supporting production operations behind the scenes.
 
 
 Position Details
 
 
 <ul>
 <li>
 Full-time (~40 hours per week)
 </li>
 <li>
 On-site position
 </li>
 <li>
 Santa Monica, California
 </li>
 <li>
 Pay: $19&ndash;21 per hour, depending on experience
 
 
 </li>
 </ul>
 This role offers the opportunity to grow with a developing beverage company operating across multiple production partners and markets.
 
 
 Apply for this Job
</div>

Operations Assistant — Brewery Production & Logistics - Beer & Wine Manufacturer

NXP Semiconductors

<div>The Executive Administrative Assistant will support the VP Systems Engineering. The ideal candidate must be highly effective working in a fast-paced environment, collaborating with a team, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications including Outlook, Excel, and Power Point is required. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity and the ability to handle confidential information in a sensitive and mature manner.
Responsibilities:
<ul><li>Apply excellent judgement as a representative of NXP in interactions with senior leaders, customers, and global teams
</li><li>Manage executive schedule/calendars and coordinate meeting logistics
</li><li>Make purchases of equipment and supplies and reconcile purchasing card spending
</li><li>Book itineraries for domestic and international travel and submit expense reports
</li><li>Prepare and submit applications for travel visas
</li><li>Enter purchase order requisitions, track approvals in Coupa, and navigate SAP for vendor invoice approvals
</li><li>Coordinate with facilities for onsite repairs and maintenance
</li><li>Plan and manage travel and logistics for offsite staff meetings when needed
</li><li>Initiate domestic and international shipping requests for direct team
</li><li>Review and approve international shipping requests through SICAT for greater organization
</li><li>Support social events, event planning logistics, and community engagement for local teams as part of the admin team
</li><li>Drive and coordinate quarterly communication town hall meetings and logistics
</li></ul>Desired Skills/Experience:
<ul><li>5+ years as an Executive Administrative Assistant
</li><li>Highly attentive to detail, thorough and thoughtful approach to work
</li><li>Effective at professionally &amp; productively managing interruptions of workflow with poise, remaining flexible &amp; accessible to minimize disruption
</li><li>Capable decision making and ability to prioritize daily tasks, anticipate needs, and propose solutions
</li><li>Collaborative and able to work with a diverse team of professionals
</li><li>Proactive in anticipating needs of executives and resourceful under pressure
</li><li>Adept and open to learning various new internal IT systems as needed (e.g., Concur, Coupa, SICAT, and SAP)
</li><li>Highly capable with MS Office applications including Outlook, Excel, PowerPoint, SharePoint, and Teams
</li>Ideal candidates should possess a college degree 
<li>
</li></ul>#LI-DNI</div>

Executive Assistant

Noorka

<div>Noorka Logistics is seeking a dedicated and detail-oriented HR Assistant to join our human resources team in Dubai. This role is ideal for a motivated individual who is passionate about supporting HR functions, maintaining employee records, and assisting in recruitment and administrative processes within a fast-paced logistics environment.

Key Responsibilities:
<ul>
<li>Assist in the recruitment process including job postings, resume screening, and interview scheduling.</li>
<li>Maintain and update employee records and HR documentation.</li>
<li>Support onboarding and orientation of new employees.</li>
<li>Assist in managing attendance, leave records, and employee files.</li>
<li>Coordinate with various departments to support HR activities.</li>
<li>Help organize training sessions and employee engagement programs.</li>
<li>Ensure HR policies and procedures are followed across the organization.</li>
<li>Assist in preparing HR reports and maintaining confidential records.</li>
<li>Provide general administrative support to the HR department.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li>
<li>1&ndash;2 years of experience in HR support or administrative roles.</li>
<li>Basic knowledge of HR processes and UAE labor laws.</li>
<li>Proficiency in MS Office applications.</li>
<li>Strong communication and interpersonal skills.</li>
<li>Excellent organizational and multitasking abilities.</li>
<li>Ability to handle confidential information responsibly.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Strong attention to detail</li>
<li>Time management and organizational skills</li>
<li>Professional attitude and reliability</li>
<li>Ability to work independently and within a team</li>
<li>Problem-solving and coordination abilities</li>
</ul>
At Noorka Logistics, effective human resource support plays a key role in maintaining a productive and well-organized workplace. This HR Assistant position in Dubai offers an excellent opportunity to build your HR career while contributing to a growing and dynamic logistics company.</div>

HR Assistant

Zahr Freighters

<div>Zahr Freighters is currently seeking a dependable and organized Office Assistant to join our administrative team in Dubai. This role is ideal for a proactive individual who can support daily office operations, handle routine administrative tasks, and contribute to a smooth and efficient working environment within a busy freight and logistics company.

Key Responsibilities:
<ul>
<li>Provide general administrative support to various departments.</li>
<li>Handle filing, photocopying, scanning, and document organization.</li>
<li>Assist in managing incoming and outgoing correspondence.</li>
<li>Maintain office supplies inventory and place orders when required.</li>
<li>Support scheduling meetings and preparing meeting rooms.</li>
<li>Coordinate with internal teams to ensure smooth daily operations.</li>
<li>Assist in maintaining records and updating office databases.</li>
<li>Help manage courier services and delivery coordination.</li>
<li>Ensure the office environment remains clean and organized.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or equivalent; diploma in Business Administration is an advantage.</li>
<li>1&ndash;2 years of experience in an administrative or office support role.</li>
<li>Basic knowledge of office procedures and documentation.</li>
<li>Proficiency in MS Office applications.</li>
<li>Good communication and interpersonal skills.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Ability to follow instructions and work independently.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Attention to detail</li>
<li>Time management skills</li>
<li>Professional attitude and reliability</li>
<li>Team-oriented mindset</li>
<li>Ability to handle multiple tasks efficiently</li>
</ul>
At Zahr Freighters, administrative efficiency plays a key role in supporting operational success. This Office Assistant position in Dubai offers a valuable opportunity to grow your career while contributing to a structured, professional, and fast-paced logistics environment.</div>

Search 10000+ Logistics administrative assistant jobs near you this March. New roles added regularly across leading industries. Apply today.

10000 logistics administrative assistant jobs Near Me

Air Logistics Administrative Assistant - Seasonal

Admin Clerk 2

Office Assistant

Operations Assistant — Brewery Production & Logistics - Beer & Wine Manufacturer

Executive Assistant

HR Assistant

Office Assistant