logistics administrator

Costys Energy Services

Operations Administrator (Trucking / Logistics) Location: Montoursville, PA Company: Costy&rsquo;s Energy Services, LLC Pay: $45,000 &ndash; $56,000 annually depending on experience Schedule: Full-time | Monday &ndash; Friday Position Overview Costy&rsquo;s Energy Services is seeking a reliable and detail-oriented Operations Administrator to support the daily administrative functions of our trucking and field operations. This role is responsible for tracking operational activity, supporting billing and reporting, coordinating driver compliance requirements, and ensuring accurate documentation of all loads and truck activity. The ideal candidate is organized, dependable, and comfortable working with operational data in a fast-paced environment. This position plays a key role in ensuring that work performed in the field is properly documented, billed, and reported. Key Responsibilities <ul><li>Track truck activity and loads to ensure proper documentation for billing</li><li>Bill loads according to specific customer requirements and guidelines</li><li>Process and submit invoices through customer billing platforms</li><li>Collect, organize, and verify weekly payroll hours for field personnel</li><li>Reconcile weekly truck activity to ensure all billable work is invoiced accurately</li><li>Run, maintain, and update weekly operational and activity reports</li><li>Review and process Driver Vehicle Inspection Reports (DVIRs)</li><li>Schedule DOT physicals and driver compliance appointments</li><li>Maintain organized operational records and documentation</li><li>Order and manage office supplies as needed</li><li>Assist with month-end administrative reporting</li><li>Support general office operations and administrative tasks</li></ul>Qualifications <ul><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>High attention to detail and accuracy</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Ability to work independently and take ownership of responsibilities</li><li>Comfortable handling confidential financial and employee information</li><li>Proficiency with Microsoft Office, especially Excel</li><li>Experience with Google Sheets or similar reporting tools preferred</li></ul>Preferred Experience <ul><li>Experience working in trucking, logistics, construction, or oil and gas services</li><li>Experience with load billing, operational reporting, or dispatch offices</li><li>Familiarity with driver compliance or DOT requirements</li></ul>What We Offer <ul><li>Competitive salary based on experience</li><li>Health, Dental, and Vision insurance</li><li>401(k) retirement plan</li><li>Paid time off</li><li>Stable employment with a growing regional energy services company</li></ul>Work Environment This position is based in our Montoursville, PA office and supports operational teams working throughout the region. The role requires coordination with drivers, operations personnel, and accounting to ensure accurate documentation and reporting. Within the first 90 days, the successful candidate will be able to: <ul><li>Maintain accurate tracking of truck activity and load documentation</li><li>Ensure all loads are billed correctly according to customer requirements</li><li>Produce reliable weekly operational reports for management</li><li>Keep driver documentation and DVIR records organized and up to date</li><li>Ensure payroll hours and truck activity reconcile accurately each week</li></ul>This role is best suited for someone who takes pride in organization, accuracy, and keeping operations running smoothly.

Operations Administrator (Trucking / Logistics)

K-Five Construction Corporation

<div>
 
 Why K-Five Construction Corporation?
 
 
 &middot; 4th Generation Family Owned and Operated
 
 
 &middot; One of the Largest Asphalt and Concrete paving companies in the Midwest
 
 
 &middot; Established reputation of high-quality materials and craftmanship
 
 
 &middot; Collaborative Work Environment
 
 
 &middot; Safety centered work culture
 
 
 
 
 
 K-Five Construction has an enduring commitment to innovation, quality, and sustainability, ensuring that the infrastructure we build not only meets, but exceeds the needs of generations to come. Join the team that will shape the roadways and communities of tomorrow. At K-Five Construction, there are opportunities for growth, a supportive work environment, and the chance to tackle some of the most challenging and rewarding projects in the field. With the best talent, equipment, and technology in the industry, K-Five is a world-class place to grow your career and see the impact of your work in Chicagoland and beyond.
 
 
 
 
 
 Job purpose
 
 
 
 
 
 The Dispatch Logistics Administrator receives, schedules, and updates truck orders for K-Five Construction company utilizing the FleetWatcher software system. This role will primarily work 2nd shift to support longer workdays and evening trucks.
 
 
 
 
 
 Duties and responsibilities
 
 
 
 
 
 &middot; Schedule and dispatch drivers and vehicles to appropriate locations.
 
 
 &middot; Create and communicate daily work schedules to appropriate contacts.
 
 
 &middot; Coordinate and communicate truck breakdown issues, schedule changes and weather-related cancellations to appropriate contacts.
 
 
 &middot; Relay messages and information to and from crews, supervisors, and inspectors as needed.
 
 
 &middot; Monitor vehicle insurance cards and valid driver badges.
 
 
 &middot; Work with accounting for timesheet problems.
 
 
 &middot; Other duties as assigned by supervisor.
 
 
 
 
 
 Qualifications
 
 
 
 
 
 &middot; Associate degree and 1 - 3 years of similar experience in a dispatching or similar role.
 
 
 &middot; Understanding of DOT and state regulations for height and weight maximums.
 
 
 &middot; Attention to detail and ability to multi-task within a fast-paced environment.
 
 
 &middot; Skilled at analyzing complex data and identifying discrepancies.
 
 
 &middot; Strong communication skills, verbal and written.
 
 
 &middot; Excellent computer skills including MS Excel, Outlook and dispatching software.
 
 
 &middot; Solid problem-solving skills and ability to maintain a collaborative approach.
 
 
 
 
 
 About Us
 
 
 K-Five Construction is a fourth-generation family-owned business based in Chicagoland. We specialize in general contracting, asphalt and concrete paving, and material production, and are one of the largest contractors in the region. We are committed to sustainable practices and have been a leader in green construction for many years.
 
 
 
 
 
 Working conditions
 
 
 
 
 
 Employee will be working in a shop environment and assigned a workstation. On occasion, they will be required to attend offsite meetings or site visits.
 
 
 
 
 
 Physical requirements
 
 
 
 
 
 While performing the duties of this Job, the employee is regularly required to sit, occasionally walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
 
</div>

Dispatcher - Nights

Trust Arabia Administrative Services & Consultancy

Job Title: Administration &amp; Logistics Officer Location: Saudi ArabiaWe are seeking a detail-oriented Administration &amp; Logistics Officer to support our ongoing projects in KSA.Responsibilities:<ul><li>Coordinate administrative documentation and reporting</li><li>Manage logistics, material tracking, and site coordination</li><li>Support procurement and inventory monitoring</li><li>Liaise with internal departments and site teams</li></ul>Requirements:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field</li><li>Minimum 3 years of relevant experience</li><li>Strong organizational and communication skills</li><li>Experience in construction or industrial projects preferred</li></ul>Job Type: Full-timePay: ﷼6,000.00 - ﷼7,000.00 per month

Administration & Logistics

ALEC Holdings

<div>
 
 Join the backbone of our logistics operations. We&rsquo;re seeking a detail-oriented
 
 Logistics Officer
 
 to manage administrative and data functions that keep our site logistics running smoothly and efficiently across major UAE projects.
 
 
 
 
 
 Who We Are
 
 
 
 ALEC Holdings PJSC
 
 , part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 
 ALEC Building
 
 is our flagship business unit, delivering comprehensive construction solutions with a strong emphasis on quality, safety, and sustainability. As part of our logistics team, you will play a critical role in supporting seamless site operations through effective administration and data management.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a
 
 Logistics Officer
 
 , you will be key to maintaining accurate logistics records, coordinating with suppliers, and supporting site teams via digital tools and documentation. If you are organized, tech-savvy, and passionate about operational excellence, this is the role for you.
 
 
 About Your Team
 
 
 Reporting directly to the
 
 Logistics Manager
 
 , you will work closely with site operations, safety, commercial teams, and external suppliers to ensure smooth logistics administration and compliance across all activities.
 
 
 
 
 
 
 Your Role
 
 
 
 As a
 
 Logistics Officer
 
 , you will:
 
 <ul>
 <li>
 Plan and execute setup of logistics files aligned with site requirements
 </li>
 <li>
 Maintain accurate reports and forecasts on plant utilization
 </li>
 <li>
 Update storage area requests and labour histograms for planning and welfare purposes
 </li>
 <li>
 Manage digital records for plant bookings, fuel consumption, hired plant schedules, operator registers, and daily progress reports
 </li>
 <li>
 Submit monthly equipment and inspection registers to the Safety department
 </li>
 <li>
 Compile daily site reports including machinery, manpower, activities, and visitor logs for consultant submissions
 </li>
 <li>
 Raise Purchase Requests (PRs), track LPOs, and verify invoices with supporting documentation
 </li>
 <li>
 Maintain scanned backups of resource requests, timesheets, delivery notes, and breakdown logs for cost transfer and contra charging
 </li>
 <li>
 Coordinate with suppliers on plant breakdowns, servicing, deliveries, and off-hiring
 </li>
 <li>
 Manage online entry/exit pass requests and scheduling
 </li>
 <li>
 Oversee documentation for inspections, inductions, toolbox talks, permits, vendor agreements, and more
 </li>
 <li>
 Liaise with DAEP and airport authorities for landside and airside passes, material entry/exit permits, and driving licenses, tracking expiry dates for passes
 </li>
 </ul>
 
 
 
 
 
 Skills and Competencies
 
 
 
 
 Essential:
 
 
 <ul>
 <li>
 Diploma or equivalent qualification
 </li>
 <li>
 Proven experience in office administration, preferably within construction or logistics
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficient in MS Office and digital logistics tools
 </li>
 <li>
 Understanding of LEEDs/Estidama and environmental (ESG) reporting
 </li>
 <li>
 Familiarity with audit processes and basic data analytics
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Excellent time-management and multitasking skills
 </li>
 <li>
 High attention to detail and organizational ability
 </li>
 <li>
 Comfortable with technology and innovative administrative solutions
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Opportunity to contribute to some of the most iconic and challenging projects in the region
 </li>
 <li>
 A high-performing, collaborative site environment with room to grow
 </li>
 <li>
 Direct involvement in end-to-end construction operations
 </li>
 <li>
 A full-time, on-site role in the UAE, with hands-on exposure to real-world logistics challenges
 </li>
 </ul>
 
 
 
 
 
 Ready to drive construction logistics on world-class projects?
 
 
 
 If you&rsquo;re inspired by this opportunity and meet the requirements, we want to hear from you.
 
 
 Join
 
 ALEC Building
 
 and be a key force behind our on-site success and delivery excellence.
 
 
 
 
 
 
 Apply today and let&rsquo;s build something exceptional.
 
 
</div>

Logistics Officer

Edelman Heating, Cooling, Plumbing, Electric & Solar

<div>
 
 Description
 
 
 
 
 Why Edelman?
 
 
 
 At Edelman, our logistics and fleet are the heartbeat of our service. We are looking for a motivated Logistics Assistant to help us maintain our high standards of organization and efficiency. This is a hands-on, high-energy role where you&rsquo;ll work directly with our warehouse and logistics leadership to keep our fleet and facilities in top shape. If you&rsquo;re a proactive worker who takes pride in a job well done, this is the perfect place to grow your skills.
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Own the Fleet Standards: Take charge of cleaning, organizing, and restocking our vehicles to ensure our technicians are always ready for the job.
 </li>
 <li>
 Optimize the Warehouse: Assist with inventory sorting, labeling, and space optimization projects to keep our materials moving efficiently.
 </li>
 <li>
 Support Large Projects: Work alongside the Logistics Manager on vehicle rebuilding, shelving assembly, and facility infrastructure directives.
 </li>
 <li>
 Field Support: Serve as a vital link between the warehouse and the job site by delivering parts and materials precisely when and where they are needed.
 </li>
 <li>
 Drive Efficiency: Assist in loading/unloading tools and materials safely, ensuring every piece of equipment is accounted for and ready for use.
 
 
 </li>
 </ul>
 
 What We're Looking For
 
 
 
 <ul>
 <li>
 Mindset: You are Solutions Driven and Humbly Confident. You focus on finding creative ways to solve problems and are always looking for opportunities to learn and grow.
 </li>
 <li>
 Communication: You are Radically Honest. You share ideas and feedback with integrity and keep your manager updated to ensure the team stays effective.
 </li>
 <li>
 Reliability: You show up on time, every day, at the right location, ready to execute tasks within the timeframe allowed.
 </li>
 <li>
 Physical Stamina: You&rsquo;re comfortable with the physical demands of a warehouse environment, including lifting, organizing, and maintaining the fleet.
 </li>
 <li>
 Dependability: You have a proactive attitude and a valid driver&rsquo;s license (for material transport eligibility).
 
 
 </li>
 </ul>
 
 Ready to Support the Team?
 
 
 
 If you&rsquo;re a dependable, detail-oriented individual looking for a role where your hard work is seen and valued, we want to hear from you. Apply today and help us keep Edelman moving forward.
 
 
 
 Salary Description: $18-25/hr
 
</div>

Logistics Assistant

Al-Razzaq Fibres (Pvt) Limited - SAYA

Education:- Bachelor&rsquo;s degree in Business Administration, Management, or a related fieldExperience:- 4&ndash;5 years of relevant experience in administration or facility management, preferably in a warehouse, logistics, or industrial environmentKey Responsibilities:<ul><li>Oversee day-to-day administrative operations of the warehouse facility</li><li>Manage office support services, vendor coordination, and facility maintenance</li><li>Supervise security, housekeeping, and support staff to ensure operational efficiency</li><li>Coordinate with internal departments for administrative and operational requirements</li><li>Monitor and control administrative budgets and expenses</li><li>Ensure compliance with company policies, safety standards, and facility procedures</li><li>Handle transportation arrangements, utility management, and asset maintenance</li><li>Maintain administrative records, documentation, and reporting</li></ul>Pay: Rs70,000.00 - Rs100,000.00 per hourWork Location: In person

Assistant Admin Manager - Warehouse

Avfuel Corporation

<div>Administration and Logistics Specialist
Location: Ann Arbor, MI; Onsite; Corporate Office Environment 
Employment Type: Full Time 
Benefits: Medical, Dental, Vision, Paid Vacation, Sick &amp; Holidays; Company paid Life and Disability Insurance; 401k savings plan with employer matching 
Voluntary Benefits: Supplemental Life Insurance, Critical Illness, Accident Coverage, &amp; Pet Insurance 
Department: Marketing
Job Summary:
Avfuel, a privately held, industry-leading aviation company, is seeking a candidate to join our team at Avfuel's headquarters. This multifaceted role involves working a telephone switchboard, greeting guests, and executing a variety of administrative and logistical tasks. The position is ideal for individuals who excel in a dynamic environment, offering significant exposure to various company divisions and the opportunity for career advancement. This is a full-time position that balances front-facing customer service with behind-the-scenes logistical and administrative responsibilities, dedicating approximately 50% of the time to working our reception desk and the other 50% to handling various operational tasks.
Key Responsibilities:<ul><li>
Communicates professionally in person, on the phone and in email correspondence.</li><li>
Provides excellent customer service skills while interacting with employees, customers, vendors and visitors.</li><li>
Oversee the inventory and organization of office supplies, promotional items, and marketing materials.</li><li>
Manage logistics for domestic and international shipping, including tradeshow booths and materials for 50 shows per year.</li><li>
Facilitate local transportation needs for the executive office and airport runs for passenger pickups or deliveries to other facilities.</li><li>
Create and distribute welcome packages for new employees and onboard customers.</li><li>
Manage the inventory of uniforms for a sister company.</li><li>
Managing company archives: moving boxes, recording location on shelves, retrieving documents upon request, and eventual removal of documents for shredding.
</li><li>Provide backup support for the multi-line switchboard, directing calls as needed during staff absences.</li><li>
Occasionally handle clerical tasks such as mailings, copying, faxing, and managing incoming and outgoing mail via USPS, UPS, and FedEx.</li><li>
Undertake other duties and special projects as assigned by management.</li></ul>
Required Skills/Abilities:<ul><li>
Excellent communication skills, both verbal and written.</li><li>
Strong organizational and multitasking abilities.</li><li>
Proficiency in managing logistics and administrative procedures.</li><li>
Capability to work independently and in a fast-paced, collaborative environment.</li><li>
Positive energy and resourcefulness.</li><li>
Experience with shipping a plus.</li><li>
Always maintain a positive and outgoing attitude.</li><li>
Passionate about going above and beyond to create a lasting impression.</li><li>
Ability to multi-task, prioritize, and problem solve.</li></ul>
Physical Requirements:
<ul><li>At times, this position will be a mix of very active movement that requires standing, walking, bending, kneeling, stooping, crouching, on all days. Other periods will be more sedentary while working the phone lines or computer work.
</li><li>The employee must be able to lift and or move items over 50 pounds.</li></ul>
Education and Experience:<ul><li>
High school diploma or equivalent; further education or certification in office administration or project management is a plus.</li><li>
Must have experience answering the phone, email, filing, faxing and computer skills including Microsoft products.</li><li>
Ability to work independently while understanding the necessity for communicating and coordinating work efforts with other employees.</li><li>
Proven experience in customer service and/or handling special projects.</li><li>
Experience in providing great service to customers and co-workers.</li></ul><ul><li>
Must possess a valid driver&rsquo;s license and good driving record.</li><li>
Must be able to pass pre-employment background check.</li><li>
Experience with Microsoft Products</li><li>
Experience with Shipping a plus.</li></ul></div>

Administration and Logistics Specialist

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