logistics administrator

Big Fish Recruitment

The Role
 We are seeking a detail-oriented Administrator – Logistics to support day-to-day logistics operations and ensure smooth coordination between teams, vendors, and stakeholders. The role involves handling documentation, maintaining records, and ensuring compliance with internal procedures and policies. Key Responsibilities: • Coordinate and support logistics activities and daily operations. • Prepare and maintain logistics documentation, reports, and records. • Ensure compliance with internal processes and assist in audits. • Liaise with vendors, suppliers, and internal departments to ensure timely deliveries. • Manage filing systems, purchase orders, and contract documentation. • Process monthly work confirmations via ERP.
 
Requirements
 Qualifications: • Bachelor’s degree in Business Administration, Logistics, or related field. • 2–3 years of experience in logistics or administrative support. • Proficient in MS Office and familiar with ERP systems. Skills: • Strong organizational and communication skills. • High attention to detail and accuracy. • Ability to manage multiple tasks and meet deadlines. • Team-oriented with excellent coordination skills.
 
About the company
 Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.

Logistics Administrator

UVC Logistics

<ul><li>Coordinate daily truck movements, dispatch, and delivery updates</li><li>Prepare and maintain LR, e-way bills, invoices, and POD records</li><li>Communicate with drivers and clients for timely shipment updates</li><li>Manage vehicle documents, permits, and compliance records</li><li>Handle customer calls, queries, and billing follow-ups</li><li>Maintain reports on operations, POD status, and payments</li><li>Support accounts, HR, and vendor coordination as needed</li><li>Prepare daily/weekly reports for management on operations and billing</li></ul>Job Types: Full-time, PermanentPay: &#8377;20,000.00 - &#8377;30,000.00 per monthApplication Question(s):<ul><li>Requirements : Proficiency in MS Excel, Word, and transport documentation (LR, e-way bill, POD)</li></ul>Strong supervision and team management skillsExperience:<ul><li>logistics / transport administration: 5 years (Preferred)</li></ul>Work Location: In person

Geotech Ltd.

Project / Logistics Coordinator / Administrator / Bookkeeper Full-Time | In-Office | Riyadh, Saudi Arabia (Must be a Saudi Arabian Citizen)About the RoleAre you a Saudi Arabian citizen looking to grow your career with a global industry leader? Geotech Ltd. &mdash; a world-renowned provider of advanced airborne geophysical survey technologies &mdash; is expanding its operations and seeking a Project / Logistics Coordinator / Administrator / Bookkeeper to join our dynamic international team.Based in Riyadh, Saudi Arabia, this full-time position offers the opportunity to work closely with our Canadian head office in Aurora, Ontario.Learn more at www.geotech.ca.What You&rsquo;ll Do<ul><li>Handle bookkeeping, data entry, and financial reconciliations</li><li>Provide day-to-day administrative and office support</li><li>Prepare and maintain financial and operational reports</li><li>Coordinate communications, scheduling, and documentation</li><li>Coordinate travel logistics for crews (flights, accommodations, visas, and permits)</li><li>Assist with shipping and customs documentation for survey equipment</li><li>Maintain corporate documents and records required by local authorities</li><li>Support management and field teams as needed</li><li>Must be willing to travel within country when needed</li></ul>What You Bring<ul><li>Diploma or degree in Accounting, Business Administration, or a related field</li><li>1&ndash;3 years of bookkeeping and administrative experience</li><li>Strong computer skills (Microsoft Excel, Word, and Outlook)</li><li>Excellent English communication skills (verbal and written); Arabic fluency an asset</li><li>Strong attention to detail, organization, and accuracy</li><li>Knowledge of Saudi business compliance (ZATCA, VAT, or customs) is an asset</li><li>Must be a Saudi Arabian citizen</li><li>In-office position (Riyadh-based)</li></ul>Why Join Geotech?At Geotech, we&rsquo;re recognized worldwide for innovation and leadership in geophysical aerial surveying &mdash; from mineral exploration to environmental mapping. We value collaboration, learning, and growth, and offer a competitive compensation package within a supportive global team environment.As part of our expanding operations, this role provides exposure to international projects and the opportunity to develop within a global organization.Job Type: Full-Time Location: Riyadh, Saudi Arabia Reports To: Head Office (Finance/Operations), Aurora, Ontario Company Website: www.geotech.caJob Types: Full-time, PermanentApplication Question(s):<ul><li>Are you a Saudi Arabian Citizen?</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Riyadh (Required)</li></ul>

Project Management/Logistics/Administrator/Bookkeeping

NEXUS ENTERPRISE

Job descriptionONLY FACE TO FACE INTERVIEWENGLISH IS MUSTJob Purpose:We are seeking a motivated and detail-oriented Tender Sales Executive to join our sales and business development team. In this role, you will be responsible for identifying tender opportunities, preparing competitive proposals, and managing the entire tendering process to secure contracts. You will play a key role in driving revenue growth through successful tender submissions and strategic client engagement.Key Responsibilities:Sales Administration:<ul><li>Identify and evaluate public and private sector tender opportunities through various platforms and channels.</li><li>Review tender documents, specifications, and requirements to assess feasibility.</li><li>Coordinate with internal departments (e.g., technical, finance, legal) to gather necessary information for bid preparation.</li><li>Prepare high-quality tender submissions, proposals, and supporting documentation.</li><li>Ensure timely submission of tenders in compliance with client instructions and deadlines.</li><li>Follow up on submitted tenders and provide feedback or clarification as required.</li><li>Maintain accurate records of tenders, bids, and sales activities.</li><li>Build and maintain strong relationships with procurement departments and clients.</li><li>Monitor market trends, pricing, and competitor activities to strengthen bids.</li><li>Support the sales team in achieving revenue targets through tender wins.</li></ul>Requirements:<ul><li>Bachelor's degree in Business, Marketing, Engineering, or a related field.</li><li>Proven experience in tendering, bidding, or sales (2+ years preferred).</li><li>Excellent communication, negotiation, and interpersonal skills.</li><li>Strong attention to detail and ability to manage multiple deadlines.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and tender portals.</li><li>Knowledge of the tendering process in [insert relevant industry] is an advantage.</li></ul>.Preferred Qualifications:<ul><li>Familiarity with local and international tender platforms (e.g., GeM, eProcurement, etc.).</li><li>Experience working with cross-functional teams.</li><li>Ability to understand technical specifications and project requirements.</li></ul>Qualifications:<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Sales, Marketing, Engineering, or a related field.</li><li>Experience: Minimum 2&ndash;5 years of experience in tendering, bid coordination, or sales support roles.</li><li>Skills:</li><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Strong knowledge of government and private sector procurement processes.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP or CRM systems is a plus.</li><li>Proficiency in working with online procurement portals (e.g., GeM, CPPP, eProcurement portals, etc.)..</li></ul>Job Types: Full-time, PermanentPay: &#8377;10,358.28 - &#8377;31,330.42 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

Sales and Logistics Administrator

<div>
 
 
 Project / Logistics Coordinator / Administrator / Bookkeeper
 
 
 
 
 Full-Time | In-Office | Riyadh, Saudi Arabia
 
 
 
 
 
 
 (Must be a Saudi Arabian Citizen)
 
 
 
 
 
 
 
 About the Role
 
 
 
 Are you a Saudi Arabian citizen looking to grow your career with a global industry leader?
 
 Geotech Ltd.
 
 &mdash; a world-renowned provider of advanced airborne geophysical survey technologies &mdash; is expanding its operations and seeking a
 
 Project / Logistics Coordinator / Administrator / Bookkeeper
 
 to join our dynamic international team.
 
 
 
 
 
 Based in
 
 Riyadh, Saudi Arabia
 
 , this full-time position offers the opportunity to work closely with our Canadian head office in Aurora, Ontario.
 
 
 Learn more at www.geotech.ca
 
 
 .
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Handle bookkeeping, data entry, and financial reconciliations
 </li>
 <li>
 Provide day-to-day administrative and office support
 </li>
 <li>
 Prepare and maintain financial and operational reports
 </li>
 <li>
 Coordinate communications, scheduling, and documentation
 </li>
 <li>
 Coordinate travel logistics for crews (flights, accommodations, visas, and permits)
 </li>
 <li>
 Assist with shipping and customs documentation for survey equipment
 </li>
 <li>
 Maintain corporate documents and records required by local authorities
 </li>
 <li>
 Support management and field teams as needed
 </li>
 <li>
 Must be willing to travel within country when needed
 </li>
 </ul>
 
 
 
 
 
 What You Bring
 
 
 <ul>
 <li>
 Diploma or degree in
 
 Accounting, Business Administration
 
 , or a related field
 </li>
 <li>
 
 1&ndash;3 years
 
 of bookkeeping and administrative experience
 </li>
 <li>
 Strong computer skills (
 
 Microsoft Excel, Word, and Outlook
 
 )
 </li>
 <li>
 Excellent
 
 English communication skills
 
 (verbal and written); Arabic fluency an asset
 </li>
 <li>
 Strong
 
 attention to detail, organization, and accuracy
 
 </li>
 <li>
 
 Knowledge of Saudi business compliance (ZATCA, VAT, payroll, or customs)
 
 is an asset
 </li>
 <li>
 
 Must be a Saudi Arabian citizen
 
 </li>
 <li>
 
 In-office position
 
 (Riyadh-based)
 </li>
 </ul>
 
 
 
 
 
 Why Join Geotech?
 
 
 
 At
 
 Geotech
 
 , we&rsquo;re recognized worldwide for innovation and leadership in geophysical aerial surveying &mdash; from mineral exploration to environmental mapping. We value collaboration, learning, and growth, and offer a competitive compensation package within a supportive global team environment.
 
 
 As part of our expanding operations, this role provides exposure to international projects and the opportunity to develop within a global organization.
 
 
 
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Reports To:
 
 Head Office (Finance/Operations), Aurora, Ontario
 
 
 
 Company Website:
 
 www.geotech.ca
 
</div>

Project / Logistics Coordinator / Administrator / Bookkeeper

Gerald Group

About the Company Gerald Group is one of the oldest and the world's largest commodity trading companies focused purely on the merchanting of non-ferrous, ferrous, and precious metals, as well as related concentrates and raw materials. For six decades, we have distinguished ourselves as the leading market specialists in the trading of all forms of refined metals and raw materials around the world. We take pride in our well-earned reputation as a dedicated and trusted partner to top-tier miners and processors, industrial consumers, and major financial institutions. Job Summary Gerald Group, a major global commodities trader, is seeking a Traffic/Logistics Coordinator to facilitate the physical movement, custody and contractual obligations concerning the metal traded across our EMEA and Asia business. The Traffic/Logistics Coordinator will work externally across several layers of the commodity supply chain to execute tasks with customers, logistics companies, and warehousers to ensure the timely and cost-efficient execution of physical metals trades, as well as liaise internally across departments as needed to adhere to reporting structures in place. Responsibilities <ul><li>Administer shipment and logistics including inspection, arrangement of containerized shipment from suppliers based across the world.</li><li>Facilitate logistical aspects of commodity contract administration via coordination with trading desks and 3rd party service providers.</li><li>Co-ordinate with operation team across group offices for cross trade shipments.</li><li>Arrange and track daily cargo movements between producers, storage facilities (may include exchange approved warehouses), ports, and consumers</li><li>Develop and maintain high quality customer service relationships with various counterparties including producers, consumers, and service providers in a manner which creates operational synergies across the supply chain</li><li>Proactively monitor contractual documentation, such as purchase/sales orders invoices, shipping and title documents to ensure contractual obligations are met and realized in an accurate, timely and cost-efficient manner</li><li>Plan and execute logistics solutions which meet the highest level of efficiency, cost effectiveness and optimal customer service including storage and freight rate negotiations</li><li>Maintain internal records, including inventory on hand, goods in transit, and various bearer documents, continuous reconciliation of inventory records for reporting to traders, Credit, and Treasury as well as various external interested parties</li><li>Maintain and distribute storage and freight cost database to facilitate timely and accurate trading decisions</li><li>Responsible for timely releases, invoicing, and other document execution to counterparties as well as subsequent coordination of payments with the Treasury Department</li><li>Liaise with other departments including Trading, Treasury, Risk, Credit, Accounting and IT</li><li>Special projects as assigned</li></ul> Requirements <ul><li>Bachelor's degree required</li><li>Prior experience in international commodity logistics is mandatory.</li><li>Prior experience in physical commodity trading operation is preferred.</li><li>Knowledge of various trade/commercial rules such as Incoterm and banking is mandatory.</li><li>Proficiency in Microsoft Office Suite software applications, especially Excel and Word</li><li>Demonstrates strong organizational and planning skills and the ability to work as a team to meet strict deadlines in a high-paced environment</li><li>Strong analytical, problem solving, and decision-making skills</li><li>Must be flexible to work additional hours as required.</li></ul>

Traffic / Logistics Contract Administrator

Allen Lund Company

<div>
 Our Story
 
 
 With $1,000 in his pocket, Allen Lund made the brave decision to start his own transportation brokerage company. It was 1976, when Allen Lund Company formally opened the first office in Los Angeles. Now, we have 41 offices and continue to grow!
 
 
 We are always looking for exceptional people to join our fast-paced, challenging, team-oriented work environment. Our culture fosters personal growth and commitment both in and out of the office. Our diverse workforce is key in delivering outstanding customer service and our commitment to our industry are main components of our unmatched reputation. We hold true the value of hiring, developing and retaining the best employees in the industry. Our management provides an open and innovative environment that promotes professional and personal growth. This is why one half of our employees have been with us for over 10 years!
 
 
 Why we&rsquo;re Awesome!!
 
 
 <ul>
 <li>
 Inclusive company culture
 </li>
 <li>
 Training and Development
 </li>
 <li>
 Competitive Compensation
 </li>
 <li>
 Unparalleled Benefits &amp; Wellness (we mean really good)!
 </li>
 <li>
 401k with a generous match
 </li>
 <li>
 Career Growth Opportunities
 </li>
 <li>
 Transfer Opportunities
 </li>
 <li>
 Share in Company ownership
 </li>
 <li>
 Employee Recognition program
 
 
 </li>
 </ul>
 Your Role: Customer Service Representative
 
 
 We are looking for a Customer Service Representative to join our team! In this role, you act as one of the Logistics Support Administrator, serving as the middleman that brings the office and our customer together to move the truckload and LTL volumes of dry, refrigerated, and flatbed cargo.
 
 
 
 Schedule choice of
 
 Friday-Tuesday or Thursday - Monday
 
 .
 
 
 
 If this is you&ndash; let&rsquo;s talk!
 
 
 What You'll Do (Your Superpowers in Action!)
 
 
 Logistics Management &amp; Coordination (The Optimizer)
 
 
 <ul>
 <li>
 Load Distribution: Manage and distribute both produce EDI loads and produce manual tenders to various offices
 </li>
 <li>
 Reporting: Provide daily service reports and manage and update the DSR for problem loads company-wide
 </li>
 <li>
 Bidding: Coordinate bidding on off contract with value-added service
 </li>
 <li>
 Route Coordination: Coordinate optimal loading and delivery patterns and times utilizing management insight to minimize time and miles traveled with regards to the customer, advising if a load is manageable
 
 
 </li>
 </ul>
 Customer Relations &amp; Communication (The Image Architect)
 
 
 <ul>
 <li>
 Customer Image: Maintain and increase ALC&rsquo;s image and reliability with customers
 </li>
 <li>
 Issue Resolution: Communicate with traffic departments on daily issues
 </li>
 <li>
 Pricing: With management approval and oversight, determine a "fair" price to charge the customer
 </li>
 <li>
 Product Communication: Communicate product compatibility and shipping requirements for dry loads and temperature requirements and maintenance when handling produce loads, with management oversight
 
 
 </li>
 </ul>
 
 Skills &amp; Experience (The Qualifications)
 
 
 
 <ul>
 <li>
 Mindset: You are a self-motivated, enthusiastic team player who excels in a fast-paced environment
 </li>
 <li>
 Communication: Possess excellent and effective communication skills
 </li>
 <li>
 Service: Have a strong customer service orientation and excellent work ethic. Experience in Freight Brokerage/customer service is a plus
 </li>
 <li>
 Problem Solving: Demonstrate effective negotiation and problem-solving skills, and the ability to handle conflict
 </li>
 <li>
 Efficiency: Exhibit excellent time-management skills with the ability to multitask
 </li>
 <li>
 Execution: You are highly organized and detail-oriented , with the ability to quickly process information and make decisions
 
 
 </li>
 </ul>
 Join us in making a difference! Allen Lund Company is an equal opportunity employer, dedicated to diversity.
 
 
 Powered by JazzHR
 
 
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</div>

Logistics Support Administrator (Thur-Mon)

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