operations officer

project coordinator

accounts & supply chain officer Jobs in Islamabad

accounts & supply chain officer

assistant manager – supply chain & logistics Jobs in Islamabad

executive assistant - project coordinator Jobs in Islamabad

logistics coordinator

United Nations Development Programme

<div>The Position:
Under the guidance of International Operations Manager and in close collaboration with Administrative Associate and Supply Chain Analyst, the Procurement and Logistic Associate provides procurement and logistic support to the office. S/he is responsible for execution and coordination of procurement and logistics activities.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA&rsquo;s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to &ldquo;build forward better&rdquo;, while addressing the negative impacts of the Covid-19 pandemic on women&rsquo;s and girls&rsquo; access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results. 
Job Purpose:
<ul><li>Procurement tasks
</li><li>Conducting procurement activities and logistical coordination on behalf of the COs;
</li><li>Preparing Requests for Quotations (RFQs), Invitation to Bids (ITBs)/Request for Proposals (RFPs). Responding to all request for bid clarifications from the prospective bidder while ensuring transparency of the process, evaluates bids received and reviews recommendations from the technical panel and financial panel ensuring that the evaluation process is performed consistent with the requirement specified in the bid, prepares Contracts Review Committee (CRC) submissions whenever applicable and/or negotiations with suppliers to ensure that the most cost effective proposals are selected;
</li><li>Presentation of reports on procurement in the CO
</li><li>Consulting with requestors on specifications, advises on the best processes and initiates purchase procedures;
</li><li>Conducting market research to identifying potential suppliers for goods and services to be procured;
</li><li>Reviewing logistics documentation, ensuring that all necessary documents are properly prepared
</li><li>Processing, issuing and managing Purchase Orders using the Enterprise Resource Planning (ERP) system of UNFPA after ensuring completeness of the requests to reflect vital details and confirming that the most cost effective proposals are selected, communicated and followed up with the customers;
</li><li>Issuing POs in accordance with the guidelines provided by the SCMU 
 </li></ul>B. Uninterrupted supply of reproductive health commodities in sufficient quantities
<ul><li>Assist project partners in analyzing and disseminating data on the movement and utilization of reproductive health commodities; Prepare quarterly reports on reproductive health commodity situation, including stock positions and use;
</li><li>Provide support to procurement planning and order tracking processes;
</li><li>Rely on minimum/maximum inventory system and stock level information as inputs to the procurement planning process;
</li><li>Facilitate the preparation of a detailed distribution plan for reproductive health commodities in close coordination with government partners, Aga Khan Foundation and other project stakeholders;
</li><li>Facilitate customs clearance procedures and transportation of reproductive health commodities to the project target districts.
 </li><li>Ensure compliance with policies and procedures including the CO SOPs
 </li></ul>C. Capacity development support in supply chain management
<ul><li>Facilitate trainings on Logistics Management Information System (LMIS);
</li><li>Follow up on developing guidelines on RHCS including LMIS/supply chain management in close consultation and coordination with the International Programme Coordinator;
</li><li>Provide support to introducing inventory control systems in the target health facilities to prevent both over-stocking and stockouts of reproductive health commodities.
D. Administrative support
</li><li>Ensure that all official documents are prepared and kept in the project files for retrieval and archiving;
</li><li>Facilitate programme activities, or relevant missions, by arranging meeting schedules, coordinating logistical support, collecting reference documents, and maintaining records;
</li><li>Prepare necessary documentation, minutes of meetings and notes to file for relevant transactions (e.g. grant agreements, services contracts);
</li><li>Ensure facilitation of knowledge‐sharing between programme and operations;
</li><li>Provide support to updating assets and timely disposal of obsolete assets;
</li><li>Draft routine project related correspondence.
</li>Carry out any other duties as may be required by UNFPA leadership. 
<li>
</li></ul>Qualifications and Experience:
Education:
Completion of Secondary Education is required. A Bachelor&rsquo;s degree in procurement, logistics, business administration, finance, management, or a related field is desirable. 
<ul><li>
</li></ul>Knowledge and Experience:
<ul><li>Minimum 6 years of progressively responsible experience in procurement, logistics, or supply chain management, preferably within the public or health sector.
</li><li>Experience supporting procurement and supply management processes, including preparation of purchase requests, vendor coordination, tracking of deliveries, and documentation.
</li><li>Working knowledge of supply chain operations, including basic forecasting, inventory management, warehousing, and distribution.
</li><li>Familiarity with organizational policies, procedures, and enterprise systems related to procurement and logistics.
</li><li>Ability to manage records, maintain confidentiality, and handle information with discretion.
</li><li>Strong drafting, minute-taking, and documentation skills.
</li><li>Proficiency in standard office software applications (e.g., MS Office suite).
</li></ul>Languages:
<ul><li>Fluency in oral and written English.
</li></ul>Required Competencies:
Values:
<ul><li>Exemplifying integrity,
</li><li>Demonstrating commitment to UNFPA and the UN system,
</li><li>Embracing cultural diversity,
</li><li>Embracing change
</li></ul>Core Competencies:
<ul><li>Achieving results,
</li><li>Being accountable,
</li><li>Developing and applying professional expertise/business acumen,
</li><li>Thinking analytically and strategically,
</li>Working in teams/managing ourselves and our relationships, 
<li>
</li></ul>Functional Competencies:
<div><ul><li>Advocacy/ Advancing a policy-oriented agenda,
</li><li>Leveraging the resources of national governments and partners/ building strategic alliances and partnerships,
</li><li>Delivering results-based programme,
</li><li>I nternal and external communication and advocacy for results mobilization
</li></ul></div>Compensation and Benefits:
This position offers an attractive remuneration package including a competitive salary plus health insurance and other benefits as applicable.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Disclaimer:
Selection and engagement of LSC personnel may be subject to background and reference checks, medical clearance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or selection process and does not concern itself with information on applicants' bank accounts.</div>

Procurement and Logistics Associate

Rexen Consultancy

Job SummaryWe are looking for a proactive Haulier Caller to coordinate with transporters and hauliers to ensure timely availability of vehicles for deliveries. The role involves regular calling, follow-ups, rate negotiation, and coordination with internal teams to support smooth logistics operations.Key Responsibilities&middot; Contact hauliers and transporters daily to arrange vehicles for dispatch.&middot; Make daily outbound calls and cold calls to hauliers and transporters to arrange vehicles for dispatch.&middot; Negotiate freight rates and confirm vehicle availability.&middot; Coordinate pickup and delivery schedules with hauliers.&middot; Maintain records of hauliers, vehicle details, and trip status.&middot; Resolve transportation issues and delays promptly.&middot; Communicate with warehouse, sales, and operations teams.&middot; Ensure compliance with company logistics policies.Requirements &amp; Skills<ul><li>Minimum Intermediate / Bachelor&rsquo;s degree preferred.</li><li>Experience in logistics, transportation, or supply chain (preferred).</li><li>Strong communication and negotiation skills.</li><li>Ability to handle pressure and meet deadlines.</li><li>Good follow-up and coordination skills.</li><li>Basic knowledge of MS Excel / record keeping.</li><li>Familiarity with UK transport routes is a plus.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you currently living in Islamabad/Rawalpindi?</li><li>Are you fluent in English?</li></ul>Work Location: In person

Logistics Assistant( Haulier Caller)

Recruitment360

Job SummaryWe are looking for a proactive Haulier Caller to coordinate with transporters and hauliers to ensure timely availability of vehicles for deliveries. The role involves regular calling, follow-ups, rate negotiation, and coordination with internal teams to support smooth logistics operations.Key Responsibilities&middot; Contact hauliers and transporters daily to arrange vehicles for dispatch.&middot; Make daily outbound calls and cold calls to hauliers and transporters to arrange vehicles for dispatch.&middot; Negotiate freight rates and confirm vehicle availability.&middot; Coordinate pickup and delivery schedules with hauliers.&middot; Maintain records of hauliers, vehicle details, and trip status.&middot; Resolve transportation issues and delays promptly.&middot; Communicate with warehouse, sales, and operations teams.&middot; Ensure compliance with company logistics policies.Requirements &amp; Skills<ul><li>Minimum Intermediate / Bachelor&rsquo;s degree preferred.</li></ul><ul><li>Experience in logistics, transportation, or supply chain (preferred).</li></ul><ul><li>Strong communication and negotiation skills.</li></ul><ul><li>Ability to handle pressure and meet deadlines.</li></ul><ul><li>Good follow-up and coordination skills.</li></ul><ul><li>Basic knowledge of MS Excel / record keeping.</li></ul><ul><li>Familiarity with UK transport routes is a plus.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

Truck Dispatcher (UK Transport Operations)

UNOPS

<div>
 
 Job Highlight
 
 
 
 Drive smooth office operations by supporting administration, logistics, and client-focused services.
 
 
 
 About
 
 
 
 
 About the Project Office
 
 
 
 Since 1999, UNOPS has been a committed partner in Pakistan, supporting the country&rsquo;s progress toward the Sustainable Development Goals (SDGs). UNOPS focuses on delivering essential services, including strengthening health systems, expanding access to WASH facilities in remote areas, and improving infrastructure for schools and communities. We also support emergency response efforts, delivering critical medical supplies and essential services during times of crisis. Through close collaboration with the Government of Pakistan, development partners, donors, and UN agencies, UNOPS works to build resilient, sustainable communities. Leveraging expertise in project management, procurement, human resources, and infrastructure, we provide tailored solutions that enhance efficiency, reduce risk, and maximize development impact.
 
 
 Role Purpose
 
 
 The Administration Associate performs - and may supervise personnel in delivering - technical and administrative support services across both specialized and generalized processes in administration and logistics to ensure efficient, client-focused and effective service delivery. The incumbent fosters a quality- and results-oriented approach, ensuring the optimal and cost-effective use of office resources.
 
 
 
 Functions / Key Results Expected
 
 
 
 
 Administrative Services Coordination
 
 
 
 <ul>
 <li>
 Coordinate individual work areas and guide personnel on executing standard office transactions, processes and client services, ensuring full compliance with UNOPS rules, regulations, policies and strategies.
 </li>
 <li>
 Monitor team performance against service agreements and assess client satisfaction.
 </li>
 <li>
 Implement control mechanisms for designated administrative services, including maintaining accurate administrative control records such as commitments and expenditures.
 </li>
 <li>
 Oversee inventory control, ensuring proper issuance and tracking of inventory items and supplies.
 </li>
 <li>
 Review travel authorizations, supporting documentation and payment requests.
 </li>
 <li>
 Serve as a designated transactional role in the ERP system
 </li>
 <li>
 Compile data and research information to support the planning of financial resources and administrative budgets for service delivery.
 
 
 </li>
 </ul>
 
 Logistics and Asset Management
 
 
 
 <ul>
 <li>
 Oversee the implementation of logistics systems in line with UNOPS procedures.
 </li>
 <li>
 Coordinate and supervise services related to shipments and customs clearance, travel, event management, administrative surveys, transportation, insurance, building/facility/space management, and office supplies.
 </li>
 <li>
 Coordinate supply and asset management services, including physical verification of inventory items.
 </li>
 <li>
 Ensure timely preparation and submission of periodic inventory reports.
 </li>
 <li>
 Oversee protocol services, including staff registration and securing host government authorizations.
 </li>
 <li>
 Liaise with local authorities regarding authorizations, privileges and immunities for UNOPS personnel, as well as office space and other administrative matters.
 </li>
 <li>
 Compile information on administrative services provided for cost-recovery billing.
 </li>
 <li>
 Supervise transportation services, ensuring client service, regular vehicle maintenance, insurance coverage, and fuel consumption monitoring.
 </li>
 <li>
 Ensure prompt reporting and investigation of vehicle accidents, damage, loss or theft, and maintain updated vehicle history records.
 </li>
 <li>
 Oversee external transportation contractors, including client service delivery and invoice processing.
 
 
 </li>
 </ul>
 
 Knowledge Building &amp; Sharing
 
 
 
 <ul>
 <li>
 Support the organization, facilitation and delivery of training and learning sessions on administrative, logistics, travel, transportation, and asset and inventory management topics.
 </li>
 <li>
 Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
 </li>
 <li>
 Conduct research on administration-related topics and contribute to the drafting of reports, summaries and briefing notes.
 
 
 </li>
 </ul>
 Education Requirements
 
 
 
 Required:
 
 
 
 <ul>
 <li>
 Secondary school (or equivalent) with 6 years of relevant experience OR
 </li>
 <li>
 Bachelor&rsquo;s degree (or equivalent) in any discipline with 2 years of relevant experience is required.
 
 
 </li>
 </ul>
 
 Desired:
 
 
 
 <ul>
 <li>
 A globally or nationally recognized professional certificate in Administration is desired.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Experience Requirements
 
 
 
 
 Required:
 
 
 
 <ul>
 <li>
 Relevant experience is work in administration, logistics or operations.
 </li>
 <li>
 Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
 
 
 </li>
 </ul>
 
 
 Desired:
 
 
 
 
 <ul>
 <li>
 Experience of working in multicultural environments or UN system organizations in a developing country is desired.
 </li>
 <li>
 Experience in development or humanitarian contexts is desired.
 </li>
 </ul>
</div>

Administration Associate

Fortek

Note: Please apply directly on company page via mentioned below linkhttps://fortek.com.pk/jobs/assistant-manager-supply-chain-logistics-854Job Description:Fortek is seeking a seasoned and performance-driven Assistant Manager-Supply Chain &amp; Logistics, Specialist to lead strategic sourcing, imports, and nationwide logistics operations for mission-critical Data Center and IT infrastructure projects.This role is designed for a senior professional with deep expertise in international procurement, OEM coordination, commercial negotiations, import compliance, and project-based logistics management. The ideal candidate will have strong exposure to Data Center equipment imports &amp; local sourcing (UPS, Cooling Systems, Racks, PDUs, Fire Suppression, Precision ACs, Switchgear, Structured Cabling, Servers &amp; Networking equipment) and must be capable of handling end-to-end supply chain operations in a fast-paced ICT integrator environment.Travel Requirements: The role requires frequent travel across Pakistan to project sites, warehouses, ports, and vendor locations as per business needs.ducation<ul><li>Bachelor&rsquo;s Degree in Supply Chain Management, Logistics, Business Administration, Engineering, or related field.</li><li>Master&rsquo;s Degree (MBA Supply Chain / Logistics) preferred.</li><li>Strong understanding of Data Center infrastructure components is mandatory.</li><li>Knowledge of Pakistan import regulations and commercial compliance.</li></ul>Certifications (Preferred)<ul><li>CSCP (Certified Supply Chain Professional &ndash; APICS)</li><li>CPSM (Certified Professional in Supply Management)</li><li>CILT (Chartered Institute of Logistics &amp; Transport)</li><li>PMP (for project coordination exposure)</li><li>Certification in International Trade / Customs Compliance</li><li>ERP/Odoo certification (added advantage)</li></ul>Other Skills &amp; Competencies<ul><li>International Procurement &amp; Import Handling</li><li>Incoterms &amp; Customs Regulations Expertise</li><li>Vendor Negotiation &amp; Contract Management</li><li>Project-Based Supply Chain Planning</li><li>Data Center Infrastructure Knowledge</li><li>Cost Optimization &amp; Budget Control</li><li>Risk Mitigation &amp; Contingency Planning</li><li>Strong Analytical &amp; Reporting Skills</li><li>ERP Systems (Odoo or equivalent)</li><li>Excellent Communication &amp; Stakeholder Management</li><li>Willingness to travel nationwide as per project requirements</li></ul>Job Experience Required:8&ndash;12 Years of relevant experience (Data Center / ICT Integrator / Infrastructure Projects)Duties &amp; Responsibilities<ul><li>1. Strategic Sourcing &amp; Vendor Management2. International Procurement &amp; Import Management3. Project-Based Logistics &amp; Site Coordination4. Inventory &amp; Warehouse Management5. Commercial Coordination &amp; Cost Control6. Risk Management &amp; Compliance7. Reporting &amp; Cross-Functional Collaboration</li><li>Identify, evaluate, and onboard local and international vendors/OEMs for Data Center infrastructure components.</li><li>Develop and maintain strategic supplier relationships to ensure competitive pricing, priority allocations, and SLA adherence.</li><li>Conduct commercial negotiations including pricing, Incoterms, lead times, payment terms, warranty, and penalties.</li><li>Evaluate vendor performance through KPIs such as delivery timelines, compliance rate, cost efficiency, and service levels.</li><li>Coordinate with technical teams to ensure product specifications align with BOQs and project requirements.</li><li>Develop alternate sourcing strategies to mitigate supply risks.</li><li>Manage end-to-end import cycle including PO issuance, order tracking, freight arrangements, documentation, and customs clearance.</li><li>Ensure compliance with Pakistan customs regulations, HS codes, SROs, and FBR requirements.</li><li>Coordinate with freight forwarders, clearing agents, banks (LCs), and insurance providers.</li><li>Manage shipments under various Incoterms (FOB, CIF, EXW, DDP, etc.).</li><li>Track global lead times and proactively update project stakeholders.</li><li>Ensure proper documentation: Commercial Invoice, Packing List, BL/AWB, COO, Form E, Insurance, LC documents.</li><li>Mitigate import delays and resolve port-related issues efficiently.</li><li>Plan and execute nationwide logistics for Data Center equipment delivery to project sites.</li><li>Coordinate with project managers and site engineers for delivery scheduling.</li><li>Arrange specialized transportation for sensitive equipment (UPS batteries, precision cooling units, racks, etc.).</li><li>Monitor safe handling, offloading, and site receipt confirmations.</li><li>Ensure compliance with safety and insurance standards during transit.</li><li>Handle reverse logistics and material returns (if required).</li><li>Implement structured inventory control systems aligned with ERP (Odoo or similar).</li><li>Monitor stock levels for fast-moving and critical items.</li><li>Conduct periodic stock audits and reconciliation.</li><li>Manage warehousing practices to ensure equipment safety and compliance.</li><li>Coordinate with finance for GRN, invoicing, and stock valuation accuracy.</li><li>Optimize storage utilization and minimize holding costs.</li><li>Prepare comparative statements (CS) for management approvals.</li><li>Maintain procurement budgets aligned with project margins.</li><li>Work closely with Finance for payment scheduling and cash flow planning.</li><li>Control landed cost calculations (duty, freight, insurance, demurrage).</li><li>Support tendering teams with updated pricing and vendor commitments.</li><li>Identify cost-saving opportunities without compromising quality or SLAs.</li><li>Identify supply chain risks (global shortages, currency fluctuations, port congestion).</li><li>Develop contingency plans for critical path equipment.</li><li>Ensure compliance with contractual obligations and SLAs.</li><li>Maintain documentation for audits and regulatory requirements.</li><li>Monitor exchange rate impacts on procurement planning.</li><li>Prepare weekly and monthly procurement status reports.</li><li>Provide shipment tracking updates to stakeholders.</li><li>Coordinate with Engineering, Projects, Sales, and Finance departments.</li><li>Maintain updated procurement dashboards and vendor databases.</li><li>Present supply chain performance reports to management.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs130,000.00 per monthWork Location: In person

Assistant Manager – Supply Chain & Logistics

Position OverviewThis is an entry level role in our logistics department. We are looking for passionate individuals with excellent English communication skills. All job-related training will be provided.The ideal candidate will be adept at communication, negotiation, and customer service skills.Key Responsibilities:<ul><li>Find cost effective haulage providers to deliver goods.</li><li>Negotiate with existing hauliers to keep delivery cost low</li><li>Manage shipment budgets</li><li>Track &amp; fix shipping errors</li><li>Coordinate with hauliers to make sure smooth shipment of goods</li><li>Communicate with Hauliers to ensure timely collection from warehouse and communicate ETA to the customer</li><li>Coordinate and monitor operations of the shipment</li></ul>Requirements:<ul><li>Strong educational background at least graduate level qualification.</li><li>0-1 year of experience in logistics, sales, or customer service department.</li><li>Ability to multitask and track multiple processes throughout the supply chain</li><li>Fluent in spoken and written English language skills</li><li>Excellent computing skills: MS Excel, MS PowerPoint, MS Word</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

Freight Broker (CSR) Logistics

Truck it in

<div><div>What You Will Do: 
<ul><li><div>Developing and maintaining strong relationships with truckers and supply partners.</div></li> 
<li><div>Negotiating rates and delivery terms to ensure profitability and service quality.</div></li> 
<li><div>Scheduling trucks and drivers for timely deliveries.</div></li> 
<li><div>Tracking shipments to ensure they are completed on time and resolving any issues that arise.</div></li> 
<li><div>Maintaining accurate records and reports on supply activities.</div></li> 
</ul> 
<div>What We Are Looking For: 
</div><ul><li><div>A solid understanding of logistics and supply chain operations.</div></li> 
<li><div>Strong negotiation and relationship-building skills.</div></li> 
<li><div>Excellent communication and customer service abilities.</div></li> 
<li><div>Proficiency in Microsoft Office Suite.</div></li> 
<li><div>The ability to work independently and within a team in a fast-paced environment.</div></li> 
</ul><div></div> 
<div>How We Will Support You</div><div> 
We offer a dynamic, growth-oriented workplace with opportunities to work closely with leadership, drive meaningful improvements, advance your career, and enjoy a competitive fixed and variable compensation package. We believe in equal opportunity and welcome diverse voices and perspectives. If you&rsquo;re ready to build, learn, and make an impact &mdash; apply now and let&rsquo;s hit the road to success together!</div></div></div><div></div>

Supply Engagement Specialist

Explore 52+ Logistics coordinator in Islamabad this February. Find roles across top companies and apply now to boost your career.