mailroom assistant

SPS Global

<div>Job Title: Mailroom Associate

Reports To: The Mailroom Associate will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership. 


Job Overview:

The Mailroom Associate provides exceptional mail and shipping/receiving services, delivering operational functions in the following areas: processing of inbound/outbound mail, distributing/delivering mail, shipping and receiving products and supplies to support the onsite business service center in a timely manner.

Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous, and efficient service. 


Duties and Responsibilities:
<ul>
<li>Provides 5-star customer service to all employees (in all forms of communication).</li>
<li>Receives inbound mail/packages and sorts incoming mail and inputs into chain of custody software package.</li>
<li>Operates mail machines including the postage meter, photocopying machine, and mail folding and inserting machine.</li>
<li>Maintains records of receipt, mailing dates, and other required information.</li>
<li>Manages outgoing mail/package transactions.</li>
<li>Performs duties associated with shipping and receiving of materials.</li>
<li>Notifies employees upon receipt of inbound deliveries.</li>
<li>Distributes mail/packages to company personnel.</li>
<li>Acts as point of contact for company personnel on mail/package inquiries.</li>
<li>Submit work orders for certain requests.</li>
<li>Maintains the Business Service Center area in a neat and orderly fashion.</li>
<li>Monitors level of office supplies on the floor and replenishing and orders accordingly.</li>
<li>Proactively seeks out additional work during downtime.</li>
<li>Builds professional relationships with customers and other teams.</li>
<li>Maintains professionalism and composure when interacting with all employees.</li>
<li>Trains back-up and providing guidance on policies and procedures.</li>
<li>Determines what additional support is needed when handling sensitive inquiries.</li>
<li>Provides exceptional customer service to client.</li>
<li>Provides reception or concierge (front of office) or hospitality (back of office) coverage as needed.</li></ul> 


Competencies:
<ul>
<li>Strong verbal and written communication skills.</li>
<li>Excellent customer service skills.</li>
<li>PC skills MS Office Suite experience.</li>
<li>Ability to handle multiple tasks simultaneously.</li>
<li>Good organizational skills.</li>
<li>Working knowledge of MFD equipment.</li>
<li>Requires knowledge and understanding of shipping/receiving procedures and ability to comprehend instructions.</li>
<li>Possesses ability to work independently and is capable of completing projects.</li>
<li>Ability to determine correct method and packing material as well as validate packing slips for accuracy of incoming and outgoing materials.</li></ul> 


Qualifications and Education Requirements:
<ul>
<li>High School Diploma (or equivalent) required.</li>
<li>2+ years prior work experience preferred.</li>
<li>Ability to work assigned work hours determined by manager.</li>
<li>Excellent organizational and time management skills.</li>
<li>Analytical abilities and aptitude in problem-solving.</li>
<li>Superb written and verbal communication skills.</li>
<li>Current knowledge or ability to learn computer-based systems required for functions of position.</li>
<li>Required to maintain an overall professional appearance and attitude.</li>
<li>Adhere to all policies and procedures required.</li></ul> 


Physical Demands:
<ul>
<li>Approximately 50% of the time this position requires the below physical demands.</li>
<li>Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs.</li>
<li>Ability to walk, bend, kneel, stand, and/or sit for an extended period of time.</li>
<li>Manual dexterity is required for operating office machinery (phone, copy machines, binding equipment, etc.).</li>
<li>Ability to communicate and decern information effectively with onsite staff using vision, hearing, and oral/written comprehension.</li>
<li>Ability to lift or move 40 lbs. or greater frequently.</li></ul> 


Travel: None or Negligible 


Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.<div> 
WHAT WE OFFER
<ul>
<li>Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!</li>
<li>Learning &amp; Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!</li>
<li>We Recognize Talent: We offer a variety of recognition programs for all levels of employees!</li>
<li>Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, &amp; Paid Time Off.
<ul><li>Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.</li>
</ul>
</li></ul>About SPS

SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence &amp; Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

To view our privacy policy, click on the link below: Data Privacy Statement

Acknowledgement Section: By submitting an application, by hitting &quot;Submit Application&quot;, you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.</div></div>

Mailroom Associate

ReSource Pro

<div><div>Do you navigate change easily? Are you detail oriented?</div><div></div><div> 
 
Come Join ReSource Pro! 
</div><div>
Your Role... 
MIS Insurance Services, a ReSource Pro company, is seeking an Underwriting Assistant to handle the processing and distribution of policy documents, including incoming hard copies, outgoing mail, certified mail, and returned correspondence, while ensuring adequate mailroom and office supplies. This role will also support underwriting functions and policy operations by processing routine policy transactions, assisting with client communications, and resolving low-complexity issues in collaboration with supervisory staff and following established procedures and guidelines. 
 
We hire the best because our service is only as good as the people delivering it. We're committed to hiring individuals who engage in our amazing culture and embrace our Core Values: Commitment to Community, Teamwork, Passion for Excellence, Service-Centric, and Best Self. 
 
This role is based at the MIS office in Maitland, FL with the option for hybrid work arrangements after training period. 
 
In This Role, You Will...</div><ul><li>
Receive, review, and process hard copy policy documents in accordance with established procedures.</li><li>
Generate, prepare, and send policy documents to policyholders in a timely manner.</li><li>
Sort and manage return mail, determining appropriate next steps such as re-mailing or updating records and coordinate and track certified mail to ensure accurate delivery and compliance.</li><li>
Monitor, order, and maintain mail services and general office supplies to support daily operations.</li><li>
Collaborate with the director or supervisor to process underwriting and policy-related tasks.</li><li>
Follow established procedures to manage routine tasks, including policies, binders, endorsements, cancellations, reinstatements, and final audit transactions.
</li><li>Utilize problem-solving skills to address low-complexity issues; escalate more complex issues to the supervisor.</li><li>
Support client communications as required by responding promptly to client needs, maintaining a high level of professionalism and ensuring a positive client experience.</li><li>
Answers questions professionally and assists clients by completing a task or process for them; fostering a respectful and collaborative environment by upholding professionalism and engaging in constructive and respectful conversations.</li><li>
Support a positive workplace culture by promoting open, solution-oriented communication, encouraging teamwork, and maintaining a focus on shared goals and productivity.</li><li>
Collaborate with co-workers and supervisors to meet client needs and contribute to achievement of internal team goals.</li><li>
Look for opportunities to improve processes to better support client and build knowledge and expertise in underwriting.</li></ul> 

What You Need to be Successful...<ul><li>
High School Diploma or equivalent</li><li>
1-2 years of customer service experience preferred</li><li>
Previous clerical or administrative work preferred</li><li>
Good attention to detail, organizational and communication skills required</li><li>
Quicksolver, MS Suite and Excel experience preferred</li><li>
Ability to learn and adapt quickly in a fast-paced environment</li><li>
Excellent ability to navigate change</li></ul>
Your Compensation... 
Our salary ranges are based on paying competitively for our size and industry, and are one part of the total compensation package that also includes annual bonus eligibility, benefits, and other opportunities at ReSource Pro. Individual pay decisions are based on a number of factors, including qualifications for the role, experience level, skillset, geography, and balancing internal equity relative to other ReSource Pro employees. This is a hybrid position out of our office in Maitland, FL the salary range for this location and role is $14.00 - $22.78 per hour. The salary range could be lower or higher based on the specific geographic location in which the candidate resides.
Your Benefits &amp; Perks...<ul><li>
100% paid employee health insurance available on Day 1</li><li>
Eligible for all medical, dental, and vision benefits on Day 1</li><li>
Remote positions are Internet stipend-eligible</li><li>
401k with employer match, vested on Day 1</li><li>
HSA/FSA available</li><li>
Long Term and short-term disability employer-provided</li><li>
Generous PTO plan with paid holidays + floating holidays</li><li>
Development and growth opportunities</li><li>
Comprehensive wellness program and prioritization of employee health</li></ul>
Your Interview Process... 
To be considered for this position, please submit your application. If you meet the qualifications for the role, a member of our Talent Acquisition team will be in touch to schedule an interview via Zoom. 
 
The standard interview process includes:<ul><li>
Behavioral Interview with Talent Acquisition</li><li>
Online talent assessment</li><li>
Hiring Manager Interview</li><li>Additional interview steps may be added depending on the position or if further evaluation is needed.</li></ul> 
Disclosure: Candidates are evaluated at each step of the process. As a result, not every candidate will complete all steps in the process.
About ReSource Pro:
Focused exclusively on the insurance industry, ReSource Pro is the trusted partner insurance organizations rely on to optimize performance, streamline operations and process engineering, and drive growth. Serving 2,000+ carriers, brokers, wholesalers, and MGAs, ReSource Pro is a recognized market leader in insurance workflow optimization, data and technology services, and strategic operating model transformation. Maintaining a 96%+ client retention rate for over a decade, ReSource Pro is the only firm serving the insurance industry to have earned a spot on the Inc. 5000 list 16 times&mdash;placing it among the top 0.02% of repeat honorees across all sectors in the Inc. list&rsquo;s 40+ year history.
Equal Employment Opportunity Policy
ReSource Pro provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
iAtEyPv87d</div>

Mail and Underwriting Assistant

Canon Business Process Services

<div>Overview:
<div>
Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include copy center activities, reception, hospitality and/or other duties as assigned.</div>
Responsibilities:
<h3 class="jobSectionHeader">CUSTOMER SERVICE</h3><ul><li>Insures total customer satisfaction through understanding of customer expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships</li></ul><h3 class="jobSectionHeader"> 
</h3><h3 class="jobSectionHeader">
MAIL/PACKAGES/POUCHES</h3><ul><li>Receive, sort, and deliver all incoming mail &amp; packages according to assigned floors and within established time frames. Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations</li><li>Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)</li><li>Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames</li><li>Log outgoing and incoming items as required and review for accuracy/completeness</li></ul><h3 class="jobSectionHeader"> 
</h3><h3 class="jobSectionHeader">
SUPPLIES/COPYING/FAXING/ADMINISTRATION</h3><ul><li>Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)</li><li>Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc</li><li>Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs</li><li>May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings</li><li>Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary</li><li>Prepare monthly production and volume reports in order to measure productivity and prepare billing charges</li><li>Performs other administrative duties from inserting, copying and photocopying to faxing as needed</li></ul><div></div><div> 
May possibly perform any of the following functions at the direction of the Site Manager:</div><ul><li>Set up and maintain client&rsquo;s kitchen areas and conference rooms, order food and make coffee</li><li>Provide reception work such as answering telephones, taking messages and greeting visitors</li><li>Move boxes, supplies or furniture; replace light bulbs</li><li>Document scanning</li><li>Prepare outgoing items for shipping</li><li>Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site</li><li>Additional duties as assigned</li></ul> 
<div></div>
Qualifications: 
<ul><li>
High school Diploma or equivalent
</li><li>2-5 years&rsquo; experience working in a mailroom or professional office environment</li><li>
Knowledge of metering, weighting, logging and other shipping procedures</li><li>
Proficiency in computer skills preferred</li><li>
Ability to perform routine and some complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.)
</li><li>Excellent customer service, professional attitude and appearance are a must</li><li>
Ability to work overtime &amp; meet deadlines</li></ul><div> 
PHYSICAL DEMANDS</div><ul><li>
Requires regular twisting/turning/squatting/bending/reaching/lifting and prolonged periods of sitting, standing or walking.</li><li>
May regularly lift and carry up to 20 lbs. and move (push mail cart) over 50 lbs</li><li>
May occasionally lift up to 50 lbs</li><li>
Frequent use of hand and foot controls</li><li>
May occasionally need to climb stairs</li></ul><div></div> 
What We Offer:<div>
Competitive pay &amp; benefits!</div><div>
Comprehensive training and development programs that prepare employees to advance from within.</div><div>
A company focused on creating a positive work and client environment.</div><div>
Employee discounts on entertainment, products, and services nationwide!</div><div></div><div> 
Come Join Our Team!</div></div>

Office Service Representative II

<div>Overview:
<div>
Under direct supervision, the Field Support Representative (FSR) is assigned to a temporary in-house talent pool which provides replacement and/or short-term administrative services in place of Office Service Reps (and others) who are out of the office. The FSR will be assigned a home location but will be scheduled to visit other client sites within the region to provide multiple disciplines (fax, print, mail, reception and other duties, as assigned).</div><div>
NOTE: This position requires heavy travel (up to 75 %), and requires either reliable public transportation or a clean driving record and a personal vehicle. Business travel expenses will be reimbursed.</div>
Responsibilities:
<h3 class="jobSectionHeader">CUSTOMER SERVICE</h3><ul><li>Ensures total customer (internal &amp; external) satisfaction through understanding of customer expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships.</li></ul><h3 class="jobSectionHeader">
MAIL/PACKAGES/POUCHES</h3><ul><li>Receive, sort, and deliver all incoming mail &amp; packages according to assigned floors and within established time frames. Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations.
</li><li>Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable).</li><li>Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames.</li><li>Log outgoing and incoming items as required and review for accuracy/completeness.</li><li>In some locations, may be required to walk and/or deliver by transportation any legal package in a timely and proscribed manner. Secure necessary signatures and documentation to confirm delivery.</li></ul><h3 class="jobSectionHeader">
SUPPLIES/COPYING/FAXING/ADMINISTRATION</h3><ul><li>Organize and distribute supplies to client. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers).</li><li>Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc.</li><li>Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs.</li><li>May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings.</li><li>Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, generate activity and confirmation reports, and call the receiver to confirm receipt as necessary.</li><li>Perform other administrative duties from inserting, copying and photocopying to faxing as needed.</li><li>Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site.</li></ul><div></div> 
May possibly perform any of the following functions at the direction of the Site Manager:<ul><li>Set up and maintain client&rsquo;s kitchen areas and conference rooms, order food and make coffee.</li><li>Provide reception work such as answering telephones, taking messages and greeting visitors.</li><li>Move boxes, supplies or furniture; replace light bulbs.</li><li>May be requested to perform document scanning.</li><li>Prepare outgoing items for shipping.</li><li>Additional responsibilities that other employees at that site do not perform.</li></ul><div>
May prepare reports in order to measure productivity and prepare billing charges.</div> 
<div></div>
Qualifications: 
<div></div><ul><li>
High school diploma or equivalent</li><li>
1-3 years&rsquo; experience working in a mailroom or professional office environment.</li><li>
Capable of performing the basic job functions under general direction.</li><li>
Basic knowledge of metering, weighting, logging and other shipping procedures.</li><li>
Basic computer skills required.</li><li>
Able to perform routine and some more complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.) with general direction.</li><li>
General supervision and instructions given for routine work and detailed instructions given for new activities or special assignments.</li><li>
Contacts may occasionally be outside own department.
</li><li>Contacts involve the exchange of information or data requiring some explanation or interpretation.
</li><li>Excellent customer service, professional attitude and appearance are a must</li><li>
Ability to work overtime &amp; meet deadlines</li>
Adherence and support of CBPS Core Values: Focusing on Results &amp; Customers, Be Innovative and Quality Driven and Performing Ethically. 
<li>
</li></ul><div></div>PHYSICAL DEMANDS/ WORKING CONDITIONS<ul><li>
Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.</li><li>
May lift and/or move up to 50lbs.</li><li>
Mental qualifications include ability to perform mail, delivery, copy and other administrative tasks as requested</li><li>
Good organizational skills</li></ul>
What We Offer:<div>
Competitive pay &amp; benefits!</div><div>
Comprehensive training and development programs that prepare employees to advance from within.</div><div>
A company focused on creating a positive work and client environment.</div><div>
Employee discounts on entertainment, products, and services nationwide!</div><div></div><div> 
Come Join Our Team!</div></div>

Field Support Representative I, II, III

DHL Express

<div>
 
 Job Overview
 
 
 
 The Executive Assistant &amp; Office Manager plays a key role in ensuring the efficiency of the Senior Management Team through proactive correspondence management, effective diary scheduling, and administrative support. The role involves planning and prioritizing tasks, managing monthly reports and presentations under tight deadlines, and coordinating with senior management and functional teams for data collection and office operations.
 
 
 The role also includes coordinating various office functions such as the mailroom, cafeteria, fitness center, and general administration to ensure smooth daily operations.
 
 
 
 Main Responsibilities
 
 
 
 Country Manager (In the absence of the Executive Assistant to the Country Manager)
 
 
 
 <ul>
 <li>
 Carry out general executive assistant duties including typing, developing, co-coordinating and formatting presentations (PowerPoint), correspondence (Word) and spreadsheets (Excel) and ensure it is presented in the most professional manner.
 </li>
 <li>
 Vet all correspondence for Country Manager and draft responses or take other appropriate action.
 </li>
 <li>
 Organize and prepare luncheons, meetings and events as required including staff conferences, P.R. events and other, including managing travel and accommodation.
 </li>
 <li>
 Attend weekly management meetings and prepare minutes to be circulated to the attendees for appropriate action and follow up
 </li>
 <li>
 Manage Country Manager diary and ensure that all meetings are carried out as planned
 </li>
 <li>
 Perform general office duties, including maintaining the filing systems of the Country Manager and Senior Management team to facilitate easy retrieval and systematic organization.
 </li>
 <li>
 Manage the telephones of the Senior Management Team, taking messages and dealing with enquiries as appropriate to enable all callers to have a point of contact in absence of any member of the SMT. Responsible for scheduling and management of their calendar for events, employee programs, roadshows etc.
 </li>
 <li>
 Co-ordinate the leave and absence tracking for the SMT and ensure that all paperwork and systems are accurately completed and approved
 </li>
 <li>
 Provide administrative and executive support for Area Senior Managers/GMB visiting the country
 
 
 
 </li>
 </ul>
 Events &ndash; Area/Global, Sales, HR
 
 
 
 <ul>
 <li>
 Play an integral part in supporting the Marketing team for events including organizing and coordinating with customers
 </li>
 <li>
 Point of contact for customers &amp; Coordinating with suppliers. Available at events to greet VIP customers and support with co-ordination
 </li>
 <li>
 Support Area/Global on locally organized events such as CBRs, MEEG, Functional meetings, Events etc
 </li>
 <li>
 Providing support to the HR team for employee events linked to SMT roadshows. Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly. Liaising with HR &amp;other departments for approvals
 </li>
 <li>
 Providing support for co-ordination of travel arrangements/hotels for CIM big bang events
 
 
 
 </li>
 </ul>
 Customer Service
 
 
 
 <ul>
 <li>
 Handling Customer complaints escalated to the Country Manager
 </li>
 <li>
 Communication with Customers
 </li>
 <li>
 Coordinating and follow up with CS, Operation and Sales. Ensure proper feedback is given to customers
 
 
 
 </li>
 </ul>
 Other Departments
 
 
 
 <ul>
 <li>
 Stationary project : Design, Plan, implement, coordinate &amp; manage the process , Maintain &amp; Replenish inventory, Check stock to determine Inventory levels, Control costs, keep record &amp; file.
 </li>
 <li>
 Office Assistant: Allocate responsibilities &amp; tasks, Managing performance, Training &amp; Development, scheduling, coaching.
 </li>
 <li>
 Meeting rooms: Set up standards &amp; policies, schedule, Booking system process and coordinate.
 </li>
 <li>
 Managing and scheduling of Employee Transportation Service
 </li>
 <li>
 Management of the Mailroom administrator and mailroom services ensuring service is as per standards and coverage during leave
 </li>
 <li>
 Work with the facilities team
 
 
 
 </li>
 </ul>
 Customers
 
 
 
 <ul>
 <li>
 Point of Contact at DHL Events to ensure that Customer requirements are met.
 
 
 
 </li>
 </ul>
 Suppliers
 
 
 
 <ul>
 <li>
 Coordinate between various suppliers to get the best deal for DHL along with Procurement
 </li>
 <li>
 Negotiation and coordinate the best deal along with Procurement
 </li>
 <li>
 Manage the indoor catering team
 </li>
 <li>
 Manage the Fitness Centre Supplier and Instructors including scheduling of classes etc
 </li>
 <li>
 Procure required furniture and fitness equipment for the Meydan office
 
 
 
 </li>
 </ul>
 
 Ducation / Experience / Qualification Requirements
 
 
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field.
 
 
 
 </li>
 </ul>
 Experience:
 
 
 
 <ul>
 <li>
 3-5 years of experience in an Executive Assistant or Office Management role supporting senior leadership.
 </li>
 <li>
 Prior experience in multinational or matrix organizations is an advantage.
 </li>
 <li>
 Experience handling confidential information and managing office functions/events.
 
 
 
 </li>
 </ul>
 Technical Skills:
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Familiarity with calendar management tools and travel booking platforms.
 </li>
 <li>
 Experience with internal systems such as SAP (advantageous but not essential).
 
 
 
 </li>
 </ul>
 Administrative &amp; Organizational Skills:
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills with the ability to handle multiple priorities under pressure.
 </li>
 <li>
 Excellent planning skills for events, meetings, and executive schedules.
 
 
 
 </li>
 </ul>
 Communication &amp; Interpersonal Skills:
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills in English.
 </li>
 <li>
 Professional demeanor with the ability to interact effectively with internal and external stakeholders at all levels.
 
 
 
 </li>
 </ul>
 Personal Attributes:
 
 
 
 <ul>
 <li>
 High level of discretion and confidentiality.
 </li>
 <li>
 Proactive problem-solver with attention to detail.
 </li>
 <li>
 Flexible, adaptable, and able to work independently or in a team.
 
 
 
 </li>
 </ul>
 Desirable:
 
 
 
 <ul>
 <li>
 Certification or diploma in Executive Assistance or Office Management.
 </li>
 <li>
 Experience coordinating travel, events, or high-level meetings across regions.
 </li>
 </ul>
</div>

Executive Assistant & Office Manager (Emirati Only)

John S. Swift Co., Inc.

Company Overview John S. Swift Co., Inc. is a family-owned business with a rich history dating back over a century. Specializing in high-quality printing and binding services, we serve diverse markets including catalogs, directories, financial documents, magazines, newspapers, and commercial printing. Our commitment is to deliver exceptional quality and on-time service to our clients.About the Role We are seeking a dependable and detail-oriented Mailroom, Shipping &amp; Videojet Operator to join our team. This role is responsible for handling incoming and outgoing mail, preparing shipments, operating forklifts, delivering/picking up from Clients and Suppliers, and operating Videojet coding equipment to ensure accurate product marking and labeling. The ideal candidate is organized, mechanically inclined, and thrives in a fast-paced environment.Key Responsibilities<ul><li>Sort, distribute, and process incoming and outgoing mail and packages</li><li>Forklift operation and delivery driving. Driver&rsquo;s license required.</li><li>Prepare and package outgoing shipments (UPS, FedEx, USPS, freight, etc.)</li><li>Generate shipping labels and maintain accurate shipment records</li><li>Operate and maintain Videojet coding/marking equipment for product labeling</li><li>Perform quality checks to ensure accurate codes and print clarity</li><li>Maintain inventory of shipping and mailroom supplies</li><li>Coordinate with internal departments to meet shipping deadlines</li><li>Keep mailroom and shipping areas clean, organized, and compliant with safety standards</li></ul>Qualifications<ul><li>High school diploma or equivalent required</li><li>Prior experience in a mailroom, warehouse, or shipping role preferred</li><li>Experience operating Videojet or similar inkjet coding equipment is a plus</li><li>Basic computer skills (email, shipping software, data entry)</li><li>Ability to lift to 50 lbs. and stand for extended periods</li><li>Strong attention to detail and organizational skills</li><li>Reliable, punctual, and able to work independently</li></ul>What We Offer<ul><li>Competitive pay based on experience</li><li>Paid Holidays and Vacation package</li><li>401(k)</li><li>Stable, team-oriented work environment</li></ul>If you are hardworking, detail-focused, and ready to contribute to a growing team, we encourage you to apply today.To Apply: Please submit your resume and a summary of your experience.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

Mailroom, Shipping & Videojet Operator

Consumer Portfolio Services, Inc.

About the Company:Consumer Portfolio Services, Inc. is a leader in the sub-prime auto finance industry, is a fast-paced, aggressive mid-sized company that has shown consistent revenue growth year after year. We pride ourselves on delivering the highest level of service in the Financial Services Industry.About the Position: Administrative Facilities Assistant - Las Vegas, NV (In-office position)*** HIRING IMMEDIATELY ***Provides general administrative and facilities support for the Asset Recovery Department (ARD). In addition to the expectation that you adhere to your department's attendance policy, duties include but are not limited to the following. Other duties may be assigned.<ul><li>Hourly Pay: Starting at $19.00</li><li>Job Type: Full-time</li><li>Work Schedule: Mon-Fri, 8:00 am -5:00 pm</li><li>Experience: Mailroom, facilities, call center, &amp; administrative (Preferred)</li></ul>Essential Duties &amp; Responsibilities:1. Prepare and distribute various documents, electronically and otherwise.<ul><li>Daily, weekly, and monthly reports.</li><li>Memos from management.</li><li>Documents for weekly supervisor meetings and monthly training.</li><li>Process building and parking badges for employees.</li><li>Distribution of suite tickets for CA &amp; NV Venues.</li><li>Assist with Safety Committee documentations.</li></ul>2. Support the general day-to-day operations of the ARD department.3. Collaborate with staff and management to advance outlined goals of ARD department.4. Generate and mail various letters, as requested.5. Respond to file requests from ARD staff and management.6. Plan ARD service center events as requested.7. Maintain a high degree of confidentiality with all information handled.8. Conduct oneself in a professional manner at all times. Display a willingness to take direction, work cooperatively with management and co- workers, projecting a positive demeanor.Benefits:We recognize people as our most valuable asset. Our competitive salary and benefits package include 401(k), medical, dental and vision insurance, life insurance, disability insurance, Company paid holidays, vacation and sick benefits.Employer Notice:Consumer Portfolio Services, Inc. is an equal opportunity employer that is committed to workforce diversity. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis or characteristics protected by law.This job advertisement does not list all the duties of the job; it is merely a summary and other duties may be assigned.Please be advised this job advertisement is not a contract for employment. If you are hired, your employment will be at-will. Your employment and compensation can be terminated without cause or notice, for any reason, at any time, at the option of either the Company or you. Also, no management representative of the Company, except the President, has any authority to enter into any agreement contrary to that of at- will employment.We are a nationwide Auto Finance Company. Check our website at http://www.consumerportfolio.com/ and apply!Job Type: Full-timePay: From $19.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have an open loan with Consumer Portfolio Services, Inc.? (Yes or No)</li></ul>Experience:<ul><li>Computer/Typing: 1 year (Preferred)</li><li>Admin/ Mailroom: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Las Vegas, NV 89169 (Required)</li></ul>Work Location: In person

Receptionist/Administrative Assistant

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