mailroom coordinator

Canon Business Process Services

<div>Overview:
<div>
Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsible for the handling, routing, pick-up and delivery activities of mail operation and the assignment &amp; participation of tasks involving all other assigned activities</div><br>
<div></div>
Responsibilities:
<div><b>
MAIL/PACKAGES/POUCHES</b></div><ul><li>
Receive, sort, and deliver all incoming mail &amp; packages according to assigned floors and within established time frames</li><li>
Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations</li><li>
Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)</li><li>
Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Deliver incoming overnight packages within established time frames</li><li>
Log outgoing and incoming items as required and review for accuracy/completeness</li></ul><div><b>
SUPPLIES/COPYING/FAXING</b></div><br>
<div></div><ul><li>
Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)</li><li>
Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc</li><li>
Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs</li><li>
May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings</li><li>
Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary</li><li>
Prepare monthly production and volume reports in order to measure productivity and prepare billing charges</li></ul><div></div><div><b><br>
May possibly perform any of the following functions at the direction of the Site Manager:</b></div><br>
<div></div><ul><li>
Set up and maintain client&rsquo;s kitchen areas and conference rooms, order food and make coffee</li><li>
Provide reception work such as answering telephones, taking messages and greeting visitors</li><li>
Move boxes, supplies or furniture; replace light bulbs</li><li>
May be requested to perform document scanning</li><li>
Prepare outgoing items for shipping</li><li>
Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site</li></ul><br>
<div></div>
Qualifications:
<ul><li>High school Diploma or equivalent
</li><li>Some computer skills preferred</li><li>
Ability to perform, or readily learn how to perform, routine functions of most of the various equipment &amp; systems (fax, scanner, metering, stamping tracking systems, photocopying, color copying, etc.)
</li><li>Excellent customer service, professional attitude and appearance are a must</li><li>
Ability to work overtime &amp; meet deadlines</li></ul><div><br>
</div><p><b>PHYSICAL DEMANDS
</b></p><ul><li>Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing</li><li>
May lift and/or move up to 50 lbs</li></ul><div></div><p><b><br>
What We Offer:</b></p><ul><li>
Competitive pay &amp; benefits!</li><li>
Comprehensive training and development programs that prepare employees to advance from within.</li><li>
A company focused on creating a positive work and client environment.</li><li>
Employee discounts on entertainment, products, and services nationwide!</li></ul><div></div><div><b><i><br>
Come Join Our Team!</i></b></div></div>

Mailroom Coordinator I

Ricoh

<div><div><b>Warehouse &amp; Office Services Coordinator
</b><p><b>Position Profile
</b></p><p>The <b>Warehouse &amp; Office Services Coordinator </b>performs daily shipping, receiving, mail distribution, and office support tasks. This role focuses on accurate and timely execution of duties, strong customer service, and maintaining operational standards under the direction of the Lead or Manager.
</p><b>Job Duties &amp; Responsibilities
</b><ul><li>Receive, scan, and process inbound packages using <b>SCLogic </b>.
</li><li>Deliver packages to <b>20&ndash;25 mailstops </b>daily.
</li><li>Pick up and prepare outgoing shipments for carrier pickup.
</li><li>Sort and distribute inbound/outbound USPS and interoffice mail.
</li><li>Notify Lead of issues affecting deliveries or customer satisfaction.
</li><li>Assist customers with shipping questions as directed.
</li><li>Provide friendly, helpful support during package drop‑off, pickup, or general inquiries.
</li><li>Prepare international shipments following established instructions.
</li><li>Assist with declarations, commercial documents, and waybills.
</li><li>Handle hazardous materials only under Lead direction and after proper certification.
</li><li>Restock office and warehouse supplies, DMVI vending machines, and monitor paper/toner levels.
</li><li>Perform weekly MFD (multifunction device) cleaning and basic troubleshooting.
</li><li>Follow established workflows and all safety procedures.
</li></ul><b>Qualifications (Education, Experience &amp; Certifications)
</b><ul><li><b>1&ndash;2 years </b>of experience in warehouse, mailroom, office services, or similar field.
</li><li>Basic understanding of shipping processes (FedEx, UPS, DHL preferred).
</li><li>Ability to lift <b>50 lbs </b>and perform regular physical tasks.
</li><li>High attention to detail, dependability, and strong follow‑through.
</li><li>Customer‑service orientation and willingness to learn new systems.
</li></ul><b>Knowledge, Skills &amp; Abilities
</b><ul><li>Experience in shipping, receiving, warehousing, or logistics.
</li><li>Familiarity with domestic and international shipping practices.
</li><li>Ability to lift and maneuver heavy packages safely.
</li><li>Strong customer service and problem‑solving mindset.
</li><li>Ability to multitask in a fast‑paced environment with high accuracy.
</li><li><b>HazMat CFR‑49 certification </b>or willingness to obtain certification.
</li></ul><b>Working Conditions &amp; Physical Demands
</b><ul><li>Ability to lift, push, pull, and maneuver packages up to <b>50 lbs </b>regularly; team‑lifting as needed.
</li><li>Extended periods of standing and frequent walking, bending, reaching, and repetitive material‑handling tasks.
</li><li>Regular exposure to warehouse and dock environments, including fluctuating temperatures.
</li><li>Competency in using material‑handling equipment (pallet jacks, carts, PIT), with a commitment to safe operation.</li></ul></div></div>

Warehouse & Office Services Coordinator

CBRE

<b>About the Role:</b><br>
As a CBRE Mail Services Coordinator, you will be responsible for assisting with mailroom operations, shipping and receiving operations along with campus moves.
<br>This job is part of the Office Operations function. They are responsible for providing office support to the client, business function or individual contributor.
<br>This role is required to be on-site in Spring TX.
<br><br>
<b>What will you do:</b><br>
Sort daily incoming and outgoing US Postal Mail to the designated recipient.
<br>Utilize some computer programs (i.e. Outlook, SC Logic tracking system, DHL shipping system, UPS shipping system, Pitney Bowes Meter Machine)
<br>Apply appropriate postage amounts and required services to outgoing mail and packages.
<br>Ship outgoing DHL and UPS packages.
<br>Accept and process incoming vendor packages.
<br>Deliver packages to mailstop locations across campus utilizing Taylor Dunn.
<br>Assist with campus moves.
<br>Deliver oversized packages/boxes to the service center.
<br>Handle special campus projects.
<br>Check and replenish, if necessary, all mail and postage supplies
<br>Bring mail, packages, copy products, and stationery to assigned groups or mailstop locations as per weekly schedule and/or request.
<br>Answer common inquiries or complaints from clients, co-workers, and/or supervisors and effectively present information to an internal group.
<br>Fill in for varies departments if needed within the logistics group.
<br>Understand the importance of teamwork.
<br><br>
<b>What you’ll need:</b><br>
High School Diploma or GED with up to 2 years of job-related experience
<br>Ability to follow basic work routines and standards in the application of work
<br>Communication skills to exchange straightforward information
<br>Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
<br>Strong Organizational skills with an inquisitive mindset
<br>Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
<br>Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
<br>Communication skills to exchange straightforward information.
<br>Ability to adhere to all safety guidelines per campus requirements.
<br><br>
Why CBRE?
<br>When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure
<br>We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
<br>Disclaimers
<br>Applicants must be currently authorized to work in the USA without the need for visa sponsorship now or in the future.
<br><b>Pay Disclaimer:</b> CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum rate for the Workplace Experience Coordinator position is $55,000 and the maximum rate for the Workplace Experience Coordinator position is $65,000 yearly. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.
<br><b>Equal Employment Opportunity:</b> CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
<br><br>
<b>Candidate Accommodations:</b> CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Mail Services Coordinator - Onsite

<b>About the Role:</b><br>
As a CBRE Workplace Experience Coordinator, you'll be responsible for delivering a world-class customer service experience to employees and guests of a designated building. Employees in this job perform and oversee a variety of duties from mailroom services, shipping and receiving, conference room support, courier services, and copy center production. Supporting our client and working as a team are an essential part of the work day.
<br><br>
<b>What You’ll Do:</b><br>
The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.
<br>Conference room set up/reset Deliver meeting materials Tidy office and meeting room areas Sort incoming mail/packages Deliver mail/packages/materials Office supply distribution and collection Various office administration tasks Drive as a mail and small package courier on set routes Assist with copy center and reprographic production Assigned tasks as needed
<br><br>
<b>What You’ll Need:</b><br>
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
<br>High School diploma or equivalent, 1+ years’ experience in an administrative environment Preferred Knowledge of Microsoft Office functions (Word, Excel, PowerPoint) Strong Outlook experience Knowledge of basic mathematics and general office practices. Ability to determine work priorities Work well with others in a team setting Work independently as needed Ability to lift up to 50 lbs. Capability of standing/walking for extended periods Valid driver’s License
<br>CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Property Administrator position is $50,000 annually [or $24.04 per hour] and the maximum salary for the Property Administrator position is $60,000 annually [or $28.84 per hour]. The compensation yield to a successful candidate will depend on their skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
<br><b>Equal Employment Opportunity:</b> CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
<br><br>
<b>Candidate Accommodations:</b> CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Workplace Experience Coordinator - Dearborn, MI

Little Flower Children and Family Services of New York

<div>
 <p>
  <strong>
   Summary Job Description:
  </strong>
 </p>
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  Delivers documents, files, equipment, supplies, food, clothing; etc. and performs related work as required. Under immediate supervision, an employee picks up and delivers mail internally and externally, manages mail meter account delivers documents, files, equipment, and any needs as directed by Management. Moves equipment as requested by internal Instructions are usually received in the form of written or oral directives for specific requests to be made by the employee. Work occasionally requires dealing with emotionally disturbed people and the employee is expected to handle all situations in a calm and effective manner. Work is reviewed through oral and written reports.
 </p>
 Principle Responsibilities:
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 <ul>
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   Manages mailroom and supplies for the Flagship office.
  </li>
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   Convey business needs to leadership team.
  </li>
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   Escort vendors and or service personal to areas of need
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   Keep team players informed of servicemen at location
  </li>
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   Integral member for office moves and relocations
  </li>
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  <li>
   Set up/break down meeting rooms
  </li>
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   Respond to maintenance issues and mitigate as needed.&nbsp;
  </li>
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 </ul>
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 </p>
 Special&nbsp;Qualifications:
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 <ul>
  <br/>
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   Ability to understand and follow oral and written instructions.
  </li>
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  <li>
   Work well as an integral part of the team
  </li>
  <br/>
  <li>
   Be able to direct visitors
  </li>
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  <li>
   Assist office manager with special request as directed.&nbsp;
  </li>
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   Ability to understand and follow the laws, rules and regulations pertaining to the care and safety of children under the care and supervision of the agency.
  </li>
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 </ul>
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 <p>
  <br/>
 </p>
 Minimum Requirements:
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   Possession of a valid New York State driver's license.
  </li>
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   Must be able to lift a minimum of 50 pounds.
  </li>
  <br/>
 </ul>
 <br/>
 <p>
  <br/>
 </p>
 Travel&nbsp;Requirements:
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 <p>
  Travel to all locations as needed and or directed.&nbsp;
 </p>
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 <p>
  <br/>
 </p>
 Disclaimer:
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 <p>
  The statements herein are intended to describe the general nature and level of work being performed by the incumbent in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of a person in this position.
 </p>
</div>


Messenger

<div>Overview:
<div>
Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include copy center activities, reception, hospitality and/or other duties as assigned.</div>
Responsibilities:
<h3 class="jobSectionHeader"><b>CUSTOMER SERVICE</b></h3><ul><li>Insures total customer satisfaction through understanding of customer expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships</li></ul><h3 class="jobSectionHeader"><b><br>
</b></h3><h3 class="jobSectionHeader"><b>
MAIL/PACKAGES/POUCHES</b></h3><ul><li>Receive, sort, and deliver all incoming mail &amp; packages according to assigned floors and within established time frames. Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations</li><li>Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)</li><li>Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames</li><li>Log outgoing and incoming items as required and review for accuracy/completeness</li></ul><h3 class="jobSectionHeader"><b><br>
</b></h3><h3 class="jobSectionHeader"><b>
SUPPLIES/COPYING/FAXING/ADMINISTRATION</b></h3><ul><li>Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)</li><li>Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc</li><li>Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs</li><li>May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings</li><li>Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary</li><li>Prepare monthly production and volume reports in order to measure productivity and prepare billing charges</li><li>Performs other administrative duties from inserting, copying and photocopying to faxing as needed</li></ul><div></div><div><b><br>
May possibly perform any of the following functions at the direction of the Site Manager:</b></div><ul><li>Set up and maintain client&rsquo;s kitchen areas and conference rooms, order food and make coffee</li><li>Provide reception work such as answering telephones, taking messages and greeting visitors</li><li>Move boxes, supplies or furniture; replace light bulbs</li><li>Document scanning</li><li>Prepare outgoing items for shipping</li><li>Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site</li><li>Additional duties as assigned</li></ul><br>
<div></div>
Qualifications:<br>
<p></p><ul><li>
High school Diploma or equivalent
</li><li>2-5 years&rsquo; experience working in a mailroom or professional office environment</li><li>
Knowledge of metering, weighting, logging and other shipping procedures</li><li>
Proficiency in computer skills preferred</li><li>
Ability to perform routine and some complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.)
</li><li>Excellent customer service, professional attitude and appearance are a must</li><li>
Ability to work overtime &amp; meet deadlines</li></ul><p></p><div><b><br>
PHYSICAL DEMANDS</b></div><ul><li>
Requires regular twisting/turning/squatting/bending/reaching/lifting and prolonged periods of sitting, standing or walking.</li><li>
May regularly lift and carry up to 20 lbs. and move (push mail cart) over 50 lbs</li><li>
May occasionally lift up to 50 lbs</li><li>
Frequent use of hand and foot controls</li><li>
May occasionally need to climb stairs</li></ul><div></div><p><b><br>
What We Offer:</b></p><div>
Competitive pay &amp; benefits!</div><div>
Comprehensive training and development programs that prepare employees to advance from within.</div><div>
A company focused on creating a positive work and client environment.</div><div>
Employee discounts on entertainment, products, and services nationwide!</div><div></div><div><b><i><br>
Come Join Our Team!</i></b></div></div>

Office Service Representative II

Lumio Dental

<div><p>The RCM Coordinator operates under the guidance of the RCM Manager. The ideal candidate will possess exceptional attention to detail, uphold the highest standards of customer service, demonstrate strong written and verbal communication skills, and have proficiency and revenue cycle management.</p>
<p><b>Core Values:</b> As an RCM coordinator at Lumio Dental, you will be expected to uphold our core values. Those core values are <b>Teamwork, Integrity, attention to detail, Continuous Improvement, and Patient Focus</b>. Lumio Dental is enthusiastic about elevating our patients' dental experience, while creating a cohesive, and enjoyable working environment. Employees at Lumio Dental agree to be patient, understanding and function as a pleasant and welcoming presence in the office, communicate effectively with doctors, and as a team. Respect patients by recognizing their rights and keep confidentiality. Lumio Dental employees must be collaborators ready to aid where needed.</p>
<p><b>Job Specific Expectations:</b></p>
<p>Claims Processing: accurately review and give claims to payers in a timely manner, ensuring adherence to payer guidelines and minimize denials.</p>
<p>Denial Management: identify, track, and address claim denials by working closely with the RCM Manager to resolve issues and resubmit claims as needed.</p>
<p>Payment posting and reconciliation: Assist in the accurate posting of payments in reconciliation of accounts, ensuring that all payments are allocated correctly, and any discrepancies are resolved.</p>
<p>Patient account management: Handle patient billing inquiries and resolve issues related to patient balances by partnering with the office coordinators, identifying accurate</p>
<p>payment posting and other account discrepancies, while maintaining an elevated level of customer service.</p>
<p>Compliance and regulatory adherence: Stay informed of and comply with relevant federal state and payer specific regulations to ensure revenue cycle processes meet all compliance standards.</p>
<p>Coordination with other departments: Collaborate with clinical front office and billing team to ensure accurate coding, billing, and account management as well as timely follow up on outstanding claims.</p>
<p>Training and development: Participate in ongoing training to remain current with changes in payer policies, coding practices, and revenue cycle management trends.</p>
<p>Process Improvement: Continuously identify areas of process improvement and collaborate with the RCM Manager to implement changes that enhance efficiency and revenue capture.</p>
<p>Documentation and record keeping: Maintain accurate and up-to-date documentation of claims payment denials and appeals for auditing and compliance purposes:</p>
<p><b>Position Requirements:</b></p>
<ul><li>High school diploma or GED needed. An associate or bachelor's degree in health administration, business or related field is preferred.</li></ul>
<ul><li>1-2 years Revenue cycle management, medical billing, or health care administration.</li></ul>
<p>Experience with claims submission denial management, and payment posting is required.</p>
<ul><li>Proficient with Microsoft Excel and General, EHR, the insurance processes, dental claim forms pay regulations basic understanding of dental terminology.</li></ul>
<ul><li>Diligence to detail, highly organized, and efficient.</li></ul>
<ul><li>Effective communication skills</li></ul>
<ul><li>Must have adequate vision to work with computer and patient information.</li></ul>
<p>This written job description may not cover all job functions related to an RCM Coordinator job functions; therefore, employees will be expected to perform within reason of additional duties assigned that are not listed in this job description when requested by management.</p>
<p>Lumio Dental is an EEO Employer, participating in the E-Verify program.</p></div>

RCM Coordinator

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