maintenance service dispatcher

Lift Truck Center, Inc.

<div>Service Dispatcher &ndash; Wichita, KS
Coordinate technicians to travel to customer locations to repair and perform Planned Maintenance on forklifts, sweeper/scrubbers and other industrial equipment.
Position Type: Full Time
Shift: M-F 7:00-4:00
Status: Non-Exempt
Department: Service
Reports To: Field Service Manager
Summary: Coordinate repairs and scheduled service on forklifts, industrial sweeper/scrubbers, and personnel carriers through our field-based service technicians.
Essential Functions: Schedule Planned Maintenance Services and receive service calls via phone and email, create electronic work orders, select and dispatch appropriate technician to respond to call, and communicate with customers to update the status of repair completion. Review timecards, GPS locations of technicians, and work order written details from the service technicians associated with repairs and grammatically edit as necessary prior to sending to invoicing.
Other Functions: Perform other related duties as required and outlined in the full job description.
Knowledge, Skills, Abilities<ul><li>
Strong communication (verbal and written) skills with the ability to ask relevant questions, listen, express empathetic concern for customer needs, and share the details with the technician that you choose to dispatch</li><li>
Strong organizational and follow-up skills using Outlook task and reminder tools, and ability to anticipate and coordinate multiple steps needed to execute plans.</li><li>
Strong computer skills that include the use of email, learning our business system software that schedules equipment service intervals, and online portals to access technical service information.</li><li>
Mechanical aptitude.</li><li>
Capable of multitasking while remaining organized and calm.</li></ul>
Experience<ul><li>
Prior experience preferred, providing direction and supervision to others who work remotely.
</li></ul>Lift Truck Center, Inc. is an equal opportunity employer. Finding the right employee is vitally important to our team. If hired, we recognize that you retain the option, as does the Company, of ending your employment with the Company at any time, with or without notice and with or without cause. As such, your employment with the Company is at-will and neither this letter nor any other oral or written representations may be considered a contract for any specific period.</div>

Service Dispatcher

Oregon Equipment Service Corp

Service Dispatcher Job Summary (Work from Home)Key Mechanical is seeking a night crew dispatcher for our service department working remotely for five (5) Western United States branches, all within the Pacific Time Zone, for afterhours/weekends/holidays. The individual in this role would work in the service department in an administrative capacity. Candidates for this position should be reliable, organized, positive, detail orientated and have a desire to learn and grow with the company.Duties and Responsibilities<ul><li>Dispatch inbound calls and emails from clients timely and effectively</li><li>Create service work orders within the company&rsquo;s software package</li><li>Dispatch service technicians to client sites timely and effectively</li><li>Manage open service work orders by Team</li><li>Update work order notes in website portals and via email as requested</li><li>Provide accurate and complete information to clients, technicians, and management</li><li>Field client questions and concerns, suggest appropriate solutions/alternatives</li><li>Identify and assess clients&rsquo; needs to meet or exceed expectations</li><li>Attend monthly Night Crew dispatch meetings</li><li>Work with Service Department special projects</li><li>Follow company scripts, guidelines, and policies</li><li>Provide general administrative support</li></ul>Requirements and Qualifications<ul><li>Excellent time management</li><li>Positive, client-centric attitude</li><li>Great customer service</li><li>Highly organized</li><li>Detail oriented</li><li>Critical Thinking</li><li>Heightened awareness</li><li>Active listener</li><li>Dependable and reliable</li><li>Thorough understanding of workflow</li><li>Solid concept of task urgency and prioritization</li><li>Great verbal and written communication skills</li><li>Proactive, self-starter</li><li>Flexibility for schedule change- coverage of PTO days taken by other Team members</li></ul>Key Mechanical is a commercial refrigeration and HVAC contractor operating in Washington, Oregon, California, and Michigan. Key Mechanical is an equal opportunity employer. Note: if responding from Michigan, the wage will be $21 per hour for this role.Job Type: Full-timePay: $21.00 per hourExpected hours: 32 &ndash; 56 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Able to work from home with reliable computer and phone connections and service?</li></ul>Work Location: Remote

After Hours Service Dispatcher

Tim Dahle Mazda Southtowne

<div>Description: 
We&rsquo;re looking for a dependable and organized Service Dispatcher / Service Support team member to help keep our shop running smoothly. This role is essential to maintaining workflow efficiency, supporting our technicians and advisors, and ensuring that customers receive timely, high-quality service.<h3 class="jobSectionHeader"> 
Key Responsibilities</h3><ul><li>
Dispatch service tickets/work orders to technicians based on skillset and availability 
</li><li>
Maintain and update the shop&rsquo;s workflow board to ensure smooth daily operations 
</li><li>
Communicate regularly with technicians and service advisors to monitor progress 
</li><li>
Check in with team members throughout the day to support workflow efficiency 
</li><li>
Assist with coordinating job status updates 
</li><li>
Support general service department operations as needed</li></ul><h3 class="jobSectionHeader"> 
</h3>
Requirements:<h3 class="jobSectionHeader"> 
What We&rsquo;re Looking For</h3><ul><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and teamwork abilities</li><li>
Comfortable working in a fast-paced shop environment</li><li>
Basic computer skills (experience with shop management software is a plus)</li><li>
Reliable, proactive, and detail-oriented</li></ul></div>

Automotive Service Dispatcher / Service Support

SK security

Security Dispatcher Communications Specialist(SK Security) Location: In-person Job Type: Full-time Pay Rate: $18.00 &ndash; $20.00 per hour Hours: Approximately 40 hours per weekWho We Are: SK Security is a trusted name in protective services, committed to delivering reliable and professional security solutions to our clients across various industries. From corporate sites to large-scale events, our team ensures peace of mind through dependable and responsive service. We are currently seeking a Dispatcher to support our operations team in maintaining seamless coordination of personnel and services.About the Role: We&rsquo;re hiring a Dispatcher who will help manage the daily assignments and field support for our team of security professionals. In this role, you&rsquo;ll be the command center for all scheduling, communication, and emergency coordination efforts. You&rsquo;ll need to be a problem solver with a strong sense of urgency, and someone who thrives under pressure.Key Responsibilities:<ul><li>Central Communication Hub: Act as the liaison between security staff, clients, and supervisors. Deliver clear instructions, respond to inquiries, and keep everyone in the loop.</li><li>Responding to Incidents: Coordinate a response when issues arise on-site&mdash;whether it&rsquo;s an alarm trigger, an emergency call, or an urgent client need.</li><li>Personnel Tracking: Use dispatching software to track guards' locations and shift details. Maintain real-time awareness of field activity and status updates.</li><li>Logistics &amp; Problem-Solving: Address scheduling gaps, last-minute changes, or client-specific concerns efficiently and with a solution-first approach.</li><li>Recordkeeping: Keep detailed logs of assignments, incidents, and communication. Ensure paperwork and digital records are accurate and up to date.</li><li>Team Guidance: Share important post details and emergency instructions with guards before they report to duty. Ensure each team member is properly briefed.</li><li>Policy Adherence: Ensure operations comply with safety guidelines, security protocols, and legal standards.</li></ul>Qualifications:<ul><li>High school diploma or equivalent (additional certifications in dispatch or security are a plus)</li><li>Previous experience in dispatching (1 year preferred)</li><li>Strong verbal and written communication skills</li><li>Comfortable working with dispatch platforms and computer systems</li><li>Ability to stay composed under pressure and make sound decisions quickly</li><li>Willingness to work evenings, weekends, overnight shifts, and holidays</li><li>Must hold a valid driver&rsquo;s license</li><li>Knowledge of alarm systems and emergency procedures is beneficial</li></ul>Perks &amp; Benefits:<ul><li>401(k)</li><li>Health, Dental, and Vision insurance</li><li>Life insurance</li><li>Opportunities to grow within the company</li></ul>Schedule Options:<ul><li>10-hour or 12-hour shifts</li><li>Evening, overnight, and weekend availability required</li></ul>Join Our Team: We&rsquo;re looking for someone dependable, resourceful, and committed to supporting a team that protects people and property every day. If that sounds like you, we&rsquo;d love to connect. Apply now and help us keep operations running smoothly at SK Security.Job Type: Full-timePay: $18.00 - $20.00 per hourExpected hours: 36 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Experience:<ul><li>Dispatching: 1 year (Preferred)</li></ul>Work Location: In person

Security Operations Dispatcher

Hobbs & Associates

<div>Job Title: Service Dispatcher 
Job Location: Elkridge, MD 
Reports to: Service Manager 
FLSA Status: Exempt 
This is a FULL-TIME position 
 
Under the supervision of the General Manager, the Service Dispatcher will serve as both the internal support and the scheduler for the Service Technicians. The Operations Dispatcher will manage resources including equipment and people for the successful service contracts with our customers. 
 
RESPONSIBILITIES 
This role is responsible for the following: 
<ul><li>Provide customer coordination and scheduling for service request received through our Service phone line and email.</li><li>Support the customer service process by working extensively with all departments as necessary.</li><li>Provide superior customer service to both external and internal customers by exceeding their expectations by communicating clearly and effectively.</li><li>Coordinate equipment startup and service with our Service Technicians and Customers.</li><li>Provide timely project documentation to HVAC Technicians in response to customer equipment startup requests.</li><li>Completed required data entry for the purposes of billing to the customers and documenting warranty claims.</li><li>Manage material procurement with manufacturers, ordering, release, and warranty management.</li><li>Follow up consistently to complete assigned duties.</li><li>Coordinate the transportation movements of the Technician teams.</li><li>Forecast workload for 2-3 days out.</li><li>Invoice fully executed work orders to the customer.</li><li>Keep Operations forecast up to date and report it to Operations VP.</li></ul> 

REQUIREMENTS The best candidate for this position will meet the following requirements: 
<ul><li>2+ years experience dispatching teams and/or similar scheduling.</li><li>Must demonstrate excellent communication skills and a positive and friendly customer service manner.</li><li>Must demonstrate an ability to multi-task and prioritize day-to-day responsibilities.</li><li>Must be a detail-oriented, organized, results-driven individual with the ability to work well in a fast-paced environment.</li><li>Required to use computer software and must be adept at learning new systems and tools. Geographical knowledge of service area or map reading skills is an additional requirement.</li><li>HVAC parts/equipment experience preferred.</li><li>Experience with FACTS Accounting Software preferred.</li></ul>
COMPETENCIES 
<ul><li>Time Management- Uses time effectively and efficiently. Values time. Concentrates efforts on the more important priorities. Gets more done in less time than others. Can attend to a broader range of activities.</li><li>Conflict Resolution- Steps up to conflicts, seeing them as opportunities. Reads situations quickly. Good at focused listening. Can hammer out tough agreements and settle disputes equitably. Can find common ground and get cooperation with minimum noise.</li><li>Interpersonal Skills Relates well to all kinds of people, up, down, and sideways, inside and outside the organization, builds appropriate rapport, builds constructive and effective relationships, uses diplomacy and tact, can diffuse even high-tension situations comfortably.</li><li>Planning- Accurately scopes out the length and difficulty of tasks and projects, sets objectives and goals and breaks down work into the process steps necessary to get things done.</li><li>Action Oriented- Enjoys working hard. Is action-oriented and full of energy for the things seen as challenging. Seizes more opportunities than others. Reacts quickly to critical situations.</li></ul>
Environmental Requirements 
Will be required to work in an office environment and contribute to the team around you. 
Physical Demands 
While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard and telephone, reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. 
As part of the application process at Hobbs &amp; Associates, we ask all candidates to take a brief 10-minute Predictive Index Assessment. The link to the assessment will be emailed to all candidate prior to an initial phone interview. 
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. 
 
Benefits:<ul><li>
401(k)</li><li>
401(k) matching</li><li>
Dental insurance</li><li>
Health insurance</li><li>
Health savings account</li><li>
Life insurance</li><li>
Paid time off</li><li>
Vision insurance</li><li>
EAP</li><li>
Pet Insurance</li><li>
STD/LTD</li><li>
Critical Illness/Accident</li><li>
PTO</li><li>
Employee Development</li></ul>
Job Type: Full-time 
Benefits: 
<ul><li>
401(k)</li><li>
401(k) matching</li><li>
Dental insurance</li><li>
Health insurance</li><li>
Life insurance</li><li>
Paid time off</li><li>
Vision insurance</li></ul> 
People with a criminal record are encouraged to apply 
Work Location: In person 
Company Description 
At Hobbs &amp; Associates, our greatest asset is our people. We know that when we invest in our team, everything else falls into place &mdash; top-tier service, lasting client relationships, and a company culture built on trust and expertise. 
 
Whether you&rsquo;re an experienced HVAC professional or just starting your journey, you&rsquo;ll find more than just a job here &mdash; you&rsquo;ll find a long-term career path. We offer hands-on training, growth opportunities, and a work environment where your skills and ideas are valued. 
 
From field technicians to office staff, every role plays a vital part in our mission to lead the HVAC industry through innovation, service excellence, and genuine teamwork. 
 
If you&rsquo;re looking for a place where you can make an impact, grow your craft, and be part of something bigger &mdash; we&rsquo;d love to meet you. 

VTtX0Xqg0b</div>

Magic

<div>
 
 
 Department:
 
 Support &amp; Leadership
 
 
 
 Location:
 
 Global+
 
 
 
 Compensation:
 
 $6.00 / hour
 
 
 
 
 Description
 
 
 
 
 About the Client
 
 
 A U.S.-based fire protection services company provides inspection, testing, maintenance, and emergency response for fire sprinklers, fire alarms, extinguishers, suppression systems, and emergency lighting. They operate nationwide while offering a boutique, highly personalized service experience. Their customers include multi-site commercial brands that value responsiveness, reliability, and rigorous safety standards.
 
 
 
 Why does this role exist?
 
 
 This role ensures every inbound request is routed quickly and accurately so field technicians are scheduled efficiently and customers receive timely service. The Service Dispatcher serves as the communication hub for calls and emails, maintaining organized schedules and meticulous records while providing proactive updates to stakeholders. As service volume grows, this position safeguards response times, data accuracy, and overall customer satisfaction.
 
 
 
 The Impact you&rsquo;ll make
 
 
 
 
 Dispatch and Scheduling
 
 <ul>
 <li>
 Route incoming calls and emails to the right technician/team based on priority, scope, and location.
 </li>
 <li>
 Build and adjust daily/weekly schedules; coordinate appointments and confirmations via Outlook.
 </li>
 <li>
 Record who was dispatched, ETAs, status changes, and outcomes in the dispatch log.
 </li>
 </ul>
 
 Inbox and Communication Management
 
 <ul>
 <li>
 Monitor shared inboxes; triage and respond to emails promptly and professionally.
 </li>
 <li>
 Provide regular updates to executives and stakeholders; acknowledge and close the loop on requests.
 </li>
 <li>
 Escalate urgent issues following established procedures.
 </li>
 </ul>
 
 Documentation and Reporting
 
 <ul>
 <li>
 Maintain accurate, time-stamped dispatch notes and service records.
 </li>
 <li>
 Review open reports/work orders and follow up until completion or next action.
 </li>
 <li>
 Collect, organize, and route paperwork and invoices for review and processing.
 </li>
 </ul>
 
 Coordination and Follow-ups
 
 <ul>
 <li>
 Liaise with technicians, customers, and vendors to confirm schedules, access, and requirements.
 </li>
 <li>
 Identify and resolve scheduling conflicts; propose alternatives to minimize downtime.
 </li>
 <li>
 Ensure all service documentation and compliance-related records are captured and filed.
 </li>
 </ul>
 
 Process Excellence and Adaptability
 
 <ul>
 <li>
 Prioritize competing requests across multiple executives with clarity and calm.
 </li>
 <li>
 Recommend improvements to templates, checklists, and scheduling workflows.
 </li>
 <li>
 Uphold standards for response times, accuracy, and professional communication.
 
 
 </li>
 </ul>
 
 Skills, Knowledge and Expertise
 
 
 
 
 Required:
 
 <ul>
 <li>
 1&ndash;2 years of professional dispatching experience (service/field/operations dispatch).
 </li>
 <li>
 Proficiency with Microsoft Outlook for communication and scheduling.
 </li>
 <li>
 Strong written and spoken English; confident, professional phone and email etiquette.
 </li>
 <li>
 Proven ability to manage high-volume inboxes and coordinate multiple schedules simultaneously.
 </li>
 <li>
 Ability to work 2:00 pm &ndash; 10:00 pm PST, Monday&ndash;Friday (40 hours/week).
 </li>
 <li>
 WFH Set-Up:
 <ul>
 <li>
 Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
 </li>
 <li>
 Internet speed of at least 40MBPS
 </li>
 <li>
 Headset with an extended mic that has noise cancellation and a webcam
 </li>
 <li>
 Back-up computer and internet connection
 </li>
 <li>
 Quiet, dedicated workspace at home
 </li>
 </ul>
 </li>
 </ul>
 
 Your Superpowers:
 
 <ul>
 <li>
 Technical: Microsoft Outlook mastery; calendar management; basic Excel/Google Sheets; familiarity with dispatch, CRM, or ticketing systems; fast, accurate note-taking; strong typing speed.
 </li>
 <li>
 Soft skills: Highly organized, detail-obsessed, and calm under pressure; proactive communicator; adaptable to changing priorities; customer-centric; resourceful problem solver; collaborative team player.
 </li>
 </ul>
 
 You should apply if...
 
 <ul>
 <li>
 You thrive in a fast-paced service environment and enjoy orchestrating schedules, people, and priorities.
 </li>
 <li>
 You take ownership of communication&mdash;keeping stakeholders informed without being asked and closing loops reliably.
 </li>
 <li>
 You value accuracy as much as speed and can switch contexts quickly while maintaining professionalism.
 </li>
 <li>
 You are dependable, coachable, and motivated by supporting life-safety services that protect people and property.
 </li>
 </ul>
 
 What to expect...
 
 
 
 
 
 Work Setup:
 
 <ul>
 <li>
 Remote position
 </li>
 <li>
 Must have a reliable internet connection and a quiet workspace
 </li>
 <li>
 Required to provide own computer with Intel Core i5 or something similar or higher operating system
 </li>
 </ul>
 
 Working Hours:
 
 <ul>
 <li>
 40 hours per week
 </li>
 <li>
 Monday - Friday, 2:00 PM&ndash;10:00 PM Pacific Time
 </li>
 </ul>
 
 Compensation:
 
 <ul>
 <li>
 $6 per hour
 </li>
 <li>
 No benefits package included
 
 
 </li>
 </ul>
 
 Benefits
 
 
</div>

Service Dispatcher - Freelance, Remote

Tulley Automotive Group

<div>Description:

Tulley Automotive Group, Inc. is committed to attracting and retaining a talented and diverse workforce that supports our culture of customer service and automotive excellence. Tulley is a family-owned business and has been a trusted name in the local business community since 1957. We provide our team members with a variety of career opportunities that promote personal growth &amp; learning, work-life balance, and equality.
Job Summary:
The Service Dispatcher is responsible to ensure work is done in a timely manner and that work is assigned to the proper technicians. Must be organized and a clear communicator. This person will manage the shop flow with the goal of increasing production hours and shop efficiency.
Essential Duties and Responsibilities:<ul><li>
Dispatch work to service technicians in a way that optimizes productivity of the service department;</li><li>
Monitors for productivity issues throughout the day/week and adjusts assignments as necessary;</li><li>
Communicates job status with the Advisors, Shop Foreman and Service Manager;</li><li>
Monitors status of part arrivals, orders, and back orders;</li><li>
Monitors appointment schedule in reference to work flow of shop;</li><li>
Performs other related duties consistent with the role and function of the specification as assigned. This does not preclude management from assigning additional, though unrelated, duties.</li></ul>
Requirements:
<ul><li>Excellent verbal and written communication skills;</li><li>
Excellent time management skills;</li><li>
Excellent organization skills and attention to detail;</li><li>
Experience in Automotive Service a plus.</li></ul>
Tulley Advantage:<ul><li>
Competitive Compensation;</li><li>
Paid Time Off: Vacation Time | Personal Time | Holiday Time</li><li>
401(k) plan with dealer contribution;</li><li>
Employee Assistance Program (EAP);</li><li>
Insurance: Medical, Dental, Vision, Accident</li><li>
Disability Coverage: Short Term &amp; Long Term</li><li>
Voluntary Life and AD&amp;D Coverage;</li><li>
Employer Paid Life Insurance Policy.</li></ul>
Equal Opportunity Statement:
Tulley Automotive Group is an equal opportunity employer! We are committed to creating an environment that celebrates all of our individualistic differences and provide an equal employment opportunity to all applicants and employees within our organization.</div>

GMC Service Dispatcher

Search 10000+ Maintenance service dispatcher jobs near you this November. New roles added regularly across leading industries. Apply today.

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