management assistant

AllCare HomeCare, LLC

<div>Description:

This is a full-time on-site Assistant role located in Irvine, CA. The Assistant will provide administrative and operational support, ensuring the smooth day-to-day functioning of the organization. Responsibilities include scheduling, document preparation, organizing and responding to client communication, maintaining accurate records, and aiding in the coordination of services to meet client needs.
Requirements:
<ul><li>Administrative and organizational skills, including scheduling, document management, and record-keeping</li><li>Communication skills for interacting with team members, clients, and caregivers effectively Attention to detail and accuracy in preparing documentation and handling records</li></ul>
- Ability to manage time efficiently and prioritize tasks Familiarity with basic computer applications, such as Microsoft Office Suite - High school diploma or equivalent; additional certifications or relevant education is an advantage A positive attitude and a commitment to providing exceptional support and care:</div>

Management Assistant

Universal Healthcare MSO

<div>Description:

Employment Details:
Location: Bakersfield, CA. (Onsite)
Classification: Full-Time
This position is non-exempt and will be paid on an hourly basis.
Schedule: Monday-Friday 8am-5pm
Benefits:<ul><li>Medical</li><li>Dental</li><li>Vision</li><li>Paid Time Off (PTO)</li><li>Floating Holiday</li><li>Simple IRA Plan with a 3% Employer Contribution</li><li>Employer Paid Life Insurance</li><li>Employee Assistance Program</li></ul>
Compensation: The initial pay range for this position upon commencement of employment is projected to fall between $19.34 and $24.17. However, the offered base pay may be subject to adjustments based on various individualized factors, such as the candidate's relevant knowledge, skills, and experience. We believe that exceptional talent deserves exceptional rewards. As a committed and forward-thinking organization, we offer competitive compensation packages designed to attract and retain top candidates like you.
Position Summary:
The Case Management Assistant (CMA) provides administrative and care coordination support to the Population Health Management (PHM) team, including Nurse Case Managers and Social Services staff. The CMA assists by conducting outreach, gathering and organizing information, coordinating appointments and referrals, documenting activities, and helping to address routine member needs. This role is member-focused, ensuring individuals receive timely communication, follow-up, and access to services and resources. The CMA supports member engagement activities such as wellness calls, enrollment outreach, and care gap closure, helping to improve the overall member experience and promote better health outcomes. The CMA requires strong interpersonal and organizational skills to communicate effectively with members, assist with referrals, and help coordinate services among providers, community resources, and internal care teams. The CMA also supports the Interdisciplinary Care Team (ICT) activities by gathering information, preparing documentation, and relaying member needs to the case management team.
Requirements:

Job Duties and Responsibilities:<ul><li>Work collaboratively with Nurse Case Managers and Social Services staff on care coordination, member follow-up, communication with agencies.</li><li>Support PHM outreach activities by conducting calls for program enrollment, Health Risk Assessment (HRA) completion and other relevant questionnaires, wellness checks, and quality initiatives to help close care gaps.</li><li>Contact members at regular intervals per their acuity level and care plan needs.</li><li>Document all outreach, coordination activities, and member interactions in the case management system (CM System) accurately and in a timely manner, in alignment with program protocols.</li><li>Support members experiencing transitions of care by assisting case managers with coordination of post-discharge needs, follow-up appointments, and transportation.</li><li>Gather clinical information and assist with coordinating services such as home health care, prescriptions, durable medical equipment (DME), and social service referrals.</li><li>Prepare and send member correspondence, as directed by case managers or in alignment with case management protocols.</li><li>Report and escalate member concerns, variances, or changes in condition to the appropriate care team members to ensure timely intervention and coordinated follow-up.</li><li>Assist members with appointment scheduling, transportation, referral coordination, and other care coordination needs.</li><li>Gather clinical information from outside sources such as PCPs, specialists, hospitals, SNFs, and electronic health records, and upload them into the case management system.</li><li>Verify member eligibility, demographics, and benefits; confirm provider assignments to ensure authorizations are linked appropriately.</li><li>Support closed-loop referrals to community supports, housing, and social service agencies, with follow-up to confirm services were delivered.</li><li>Participate in ICT meetings by gathering and presenting information and communicating member needs and preferences to the care team.</li><li>May be assigned to manage a caseload of low-acuity PHM members, under the supervision of Nurse Case Managers or Social Services staff.</li><li>Serve as an associate and resource to members, providers, staff, and external customers regarding policies, benefits, and care coordination.</li><li>Provide administrative support, including answering phones, assisting with correspondence, filing, scanning, and maintaining department data systems.</li><li>Receive and route incoming faxes, medical records, and other documentation to the appropriate case management staff.</li><li>Track and log outreach attempts and results in the case management system to support reporting and follow-up.</li><li>Conduct outreach to members to verify needs are being met and services delivered.</li><li>May be assigned to conduct in-person meetings with members during clinic visits.</li><li>Assist with training and orientation of new staff, as requested.</li><li>Assist case management team with oral interpretation, as applicable.</li><li>Attend mandatory staff and departmental meetings.</li><li>Perform other duties as assigned.</li></ul>
Qualifications:<ul><li>High School diploma or GED required.</li><li>Minimum of 3 years of experience in a healthcare or community health setting.</li><li>Knowledge of case management processes and regulatory requirements for Medi-Cal, Medicare, and commercial programs preferred.</li><li>Experience in a managed care environment preferred (IPA, HMO, or health plan).</li><li>Medical Assistant or Community Health Worker certification preferred.</li></ul>
Knowledge and Skills:<ul><li>Ability to respect the needs of members, support givers, team members, and others, and provide excellent customer service.</li><li>Willingness to collaborate as part of a team with professionals at all levels to achieve shared goals and remove barriers to member health.</li><li>Sensitivity to members' social, cultural, language, physical, and financial differences.</li><li>Ability to work with members and influence behavior through negotiation of care goals and support of member self-management.</li><li>Strong problem-solving skills and ability to identify issues and propose solutions.</li><li>Ability to prioritize tasks based on changes in member situations and needs.</li><li>Ability to work independently, organize and prioritize multiple tasks throughout the day.</li><li>Strong attention to detail and ability to be accurate, thorough, and persistent in problem solving and task completion.</li><li>Excellent verbal and written communication skills, with the ability to communicate effectively with all levels of the organization and members.</li><li>Proficiency in creating professional documents with proper grammar and punctuation.</li><li>Ability to maintain professionalism and adapt to a changing environment.</li><li>Ability to understand and communicate complex health and benefit information.</li><li>Proficient in the use of common office technology, including electronic Case Management systems.</li><li>Reliable in attendance and adherence to work schedule and business dress code.</li><li>Ability to always maintain strict confidentiality.</li></ul></div>

Case Management Assistant (PHM)- Bakersfield 1.2

Goldman Sachs

<div>
 
 Job Description
 
 
 
 
 
 Position Overview:
 
 
 
 
 Provide high-level, proactive administrative support to a complex team of Managing Directors, lenders, and underwriters. This role requires a high degree of multitasking, discretion, and the ability to navigate a dynamic corporate environment.
 
 
 
 Job Summary &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Proactively coordinate and maintain complex and extremely dynamic calendars including coordination of senior-level internal &amp; client meetings, deal reviews, strategically prioritizing meeting requests and all related logistics.
 </li>
 <li>
 Anticipate potential calendar conflicts and engagements, while proactively resolving all scheduling challenges.
 </li>
 <li>
 Manage high volume of phones calls, interacting with high level business leaders, executives and clients in a professional and effective manner.
 </li>
 <li>
 Handles highly confidential and sensitive client information with utmost discretion.
 </li>
 <li>
 Responds and follows up on client requests in a timely manner.
 </li>
 <li>
 Coordinates domestic and international travel arrangements, including visa procurement when applicable.
 </li>
 <li>
 Meticulously process and track expense reports in a timely manner, reconciling credit card statements or related expenses in compliance with firm policy
 </li>
 <li>
 Prepares and distributes business correspondence, signatures, memos, letters, reports or other documents as requested.
 </li>
 <li>
 Participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.), ad-hoc projects, committees and/or event planning.
 </li>
 <li>
 Works with conference and catering services for meetings and client engagements as needed.
 </li>
 <li>
 Maintains understanding of firm policies and handles certain issues independently.
 </li>
 <li>
 Provide backup support to peer assistants and participate in ad-hoc projects or event planning committees.
 
 
 </li>
 </ul>
 
 Skills &amp; Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting multiple executive(s) in a complex, fast-paced environment, preferably in financial services, private sector or government.
 </li>
 <li>
 Demonstrated ability to manage multiple priorities, anticipate needs, and proactively adapt to rapidly challenging demands.
 </li>
 <li>
 Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
 </li>
 <li>
 Requires excellent interpersonal and communication skills, both written &amp; verbal. Ability to display a consistent, professional degree of communication.
 </li>
 <li>
 Extreme attention to detail and organizational skills, with ability to prioritize tasks.
 </li>
 <li>
 Quick learner and self-starter with excellent anticipation skills.
 </li>
 <li>
 Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
 </li>
 <li>
 Highest degree of integrity, professionalism, and diplomacy is required.
 </li>
 <li>
 Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.
 </li>
 <li>
 Familiar with expense platforms such as SAP Concur.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here .
 
 
 
 About Goldman Sachs
 
 
 
 At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
 
 
 We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
 
 
 We&rsquo;re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
 
 
 &copy; The Goldman Sachs Group, Inc., 2026. All rights reserved.
 
 
 Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.
</div>

Asset & Wealth Management, Administrative Assistant, Dallas

IconicCare

<div>Join Iconic Care: Exceptional Care for Exceptional Outcomes
At Iconic Care, we are dedicated to improving the quality of life and therapeutic outcomes for patients in skilled nursing and long-term care facilities. By collaborating closely with the primary care teams in these facilities, we increase patients' ability to participate in physical therapy while reducing the need for pain medications.
About Us: Iconic Care is a physician-owned group of skilled providers (physicians, PAs, and NPs) offering care across ten states, with plans for expansion to all 50 states. For the past four years, we&rsquo;ve partnered with top-tier nursing and skilled care facilities nationwide to manage pain and enhance therapy outcomes, helping thousands of patients regain independence and comfort.
We&rsquo;re Hiring: We are seeking a passionate, motivated Medical Assistant to join us full-time and independently offer care and consultations at our contracted facilities.
WA State residents only 
WA State residents only
Day-to-Day Responsibilities 
Position Overview
Iconic Care Management is seeking a compassionate, organized, and self-motivated Remote Medical Assistant to support our growing Principal Care Management (PCM) program. This position plays a vital role in helping patients with complex chronic conditions receive ongoing care coordination, education, and support between provider visits.
The ideal candidate is experienced in patient communication, care coordination, documentation, and working independently in a remote environment. This role requires excellent customer service skills, attention to detail, and the ability to build strong relationships with patients, providers, and caregivers.
This role is best suited for a self-motivated and confident Medical Assistant who thrives in an independent.
Qualifications:<ul><li>
Medical Assistant Certification</li><li>
Minimum 5 years of medical office, care coordination, or chronic care management experience.</li><li>
Strong computer skills and proficiency with EHR systems.</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to work independently in a remote setting.</li><li>
Strong organizational and time-management skills.</li><li>
Knowledge of HIPAA regulations and patient privacy requirements.</li></ul> 
Ready to Apply? Click &ldquo;Apply Now&rdquo;
Pay: From $24.00/hr
Benefits:<ul><li>
401(k)</li><li>
401(k) matching</li><li>
Dental insurance</li><li>
Flexible schedule</li><li>
Health insurance</li><li>
Health savings account</li><li>
Life insurance</li><li>
Paid time off</li><li>
Vision insurance</li></ul>
Medical Specialty:<ul><li>
Physical &amp; Rehabilitation Medicine</li></ul>
Schedule:<ul><li>
Day shift</li><li>
Monday to Friday</li></ul>
Work Location: Remote, WA State residents only
Job Type: Full-time</div>

Remote Medical Assistant - Principle Care Management

Taher Sharif Real Estate LLC

We are seeking a highly organized and detail-oriented Administrative Assistant to support the Building Management Section. The successful candidate will provide administrative and operational support to ensure the efficient management of building operations, maintenance activities, tenant services, documentation, and contractor coordination.Key ResponsibilitiesAdministrative Support<ul><li>Provide day-to-day administrative support to the Building Management team.</li><li>Prepare correspondence, reports, meeting minutes, presentations, and official documents.</li><li>Maintain accurate filing systems for contracts, maintenance records, permits, and service reports.</li><li>Manage incoming calls, emails, and inquiries, ensuring timely responses.</li><li>Schedule meetings, inspections, and appointments for the Building Management team.</li></ul>Building Operations Coordination<ul><li>Coordinate preventive and corrective maintenance requests.</li><li>Track work orders and follow up with maintenance teams and contractors.</li><li>Maintain records of building inspections, equipment servicing, and maintenance schedules.</li><li>Assist in monitoring service provider performance and contract compliance.</li><li>Coordinate access permits and service requests for contractors and vendors.</li></ul>Tenant &amp; Customer Service Support<ul><li>Serve as the first point of contact for tenant and occupant inquiries.</li><li>Handle complaints, maintenance requests, and service follow-ups.</li><li>Maintain tenant databases and communication records.</li><li>Assist in organizing tenant notices, circulars, and building announcements.</li></ul>Documentation &amp; Reporting<ul><li>Maintain building management databases and asset records.</li><li>Prepare monthly operational and maintenance reports.</li><li>Track budgets, invoices, purchase requests, and service agreements.</li><li>Ensure proper documentation of health, safety, and compliance records.</li><li>Support audits and inspections by maintaining accurate records.</li></ul>Procurement &amp; Vendor Coordination<ul><li>Assist with obtaining quotations and processing purchase requests.</li><li>Coordinate with suppliers and service providers regarding deliveries and services.</li><li>Monitor contract expiry dates and renewal schedules.</li><li>Maintain vendor databases and documentation.</li></ul>Qualifications<ul><li>Bachelor's Degree or Diploma in Business Administration, Facilities Management, Property Management, or a related field.</li><li>Minimum 1&ndash;2 years of administrative experience, preferably in Real Estate, facilities management, property management, or building operations.</li><li>Experience working in Dubai/UAE is preferred.</li><li>Knowledge of building maintenance processes and contractor coordination is an advantage.</li></ul>Skills &amp; Competencies<ul><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).</li><li>Strong organizational and document management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Ability to manage multiple tasks and meet deadlines.</li><li>Strong attention to detail and problem-solving skills.</li><li>Experience with ERP, CAFM, or property management systems is an advantage.</li><li>Professional, customer-focused, and capable of handling confidential information.</li></ul>Preferred Requirements<ul><li>Knowledge of UAE building regulations and facilities management practices.</li><li>Experience with contractor coordination and maintenance scheduling.</li><li>Familiarity with invoice processing, budgeting support, and procurement procedures.</li></ul>KPI / Performance Indicators<ul><li>Timely processing of maintenance requests.</li><li>Accuracy of records and documentation.</li><li>Response time to tenant inquiries.</li><li>Contractor coordination efficiency.</li><li>Compliance with reporting deadlines.</li><li>Customer/tenant satisfaction levels.</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>Real Estate: 1 year (Required)</li></ul>Work Location: In person

Administrative Assistant – Building Management Section

Windsor Realty & Management, Inc.

Westlake Property Management Company is in need of an Executive Assistant. Must be able to work with all employees ranging from maintenance staff to management along with outside vendors. Position is part time (25 to 30 hours per week) and salary will be based on experience and education.PLEASE INCLUDE EMAIL ADDRESS ON YOUR RESUME not the Indeed email address.Requirements: 5+ years of being in a role such as an Executive Assistant. Need to be highly motivated, very organized and results driven. Excellent communication skills required with the need to understand confidentially. Strong problem solving and customer service skills a must. Fair housing trained or knowledge of property management would be a plus.Duties: (1) Liaison between corporate office and apartment complexes (2) Weekly reporting duties to owners (3) Orders supplies and appliances (4) Reconciles monthly credit card bills (5) Coordinates special Marketing projects (6) Reviews Advertising efforts (7) Helps with general office tasks such as running applications, answering the phone and filing (8) Handles tenant relations and documentation.Education: Associate Degree (Required)Pay: From $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Executive Assistant

SILVERSTONE LANDSCAPING

Job Summary We are seeking a dynamic and organized Contractor Office Assistant to support our administrative operations and ensure the smooth functioning of our office environment. This role is vital in managing front desk activities, handling communications, and providing exceptional customer support. The ideal candidate will be proactive, detail-oriented, and possess strong organizational skills to help maintain an efficient workplace. As a contractor position, this role offers valuable experience in office management and administrative functions within a professional setting.Responsibilities<ul><li>Greet visitors and clients professionally, ensuring a welcoming atmosphere at the front desk</li><li>Manage multi-line phone systems, directing calls accurately and courteously</li><li>Handle data entry tasks using Microsoft Office, Google Workspace, and QuickBooks for record keeping and bookkeeping</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Assist with calendar management and scheduling appointments for team members or contractors</li><li>Support office management duties such as ordering supplies, managing inventory, and coordinating maintenance requests</li><li>Provide excellent customer service by responding promptly to inquiries via phone or email and supporting client needs , mainly doing estimates and invoicing</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Strong computer literacy with experience in data entry and clerical tasks</li><li>Excellent organizational skills with the ability to prioritize multiple tasks effectively</li><li>Bilingual abilities are a plus to assist diverse clients and team members</li><li>Experience with QuickBooks or similar bookkeeping software preferred</li><li>Exceptional phone etiquette and experience managing multi-line phone systems</li><li>Demonstrated office management skills including filing, calendar coordination, and document proofreading</li><li>Previous clerical or administrative experience in an office environment required</li><li>Strong time management skills to handle multiple responsibilities efficiently</li><li>Personal assistant or office support experience is advantageous for this role</li></ul>Pay: $25.40 - $30.59 per hourWork Location: In person

contractor office asistance

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