manager administration

Institute of Performance Management

About the Role:One of our Client is seeking a proactive and experienced Manager Administration to oversee day-to-day administrative operations, ensure smooth functioning of facilities, and handle vendor, and labor related matters. The ideal candidate will have strong leadership skills, a hands-on approach to problem solving, and deep familiarity with administrative processes within a retail or manufacturing setup.Key Responsibilities:Administrative Management:&middot; Oversee the overall administration and facility operations of offices, production units.&middot; Ensure timely maintenance of infrastructure, utilities, and office equipment.&middot; Develop and enforce policies related to workplace safety, attendance, housekeeping, and discipline.&middot; Maintain discipline, employee attendance systems, and security arrangements.Vendor &amp; Procurement Management:&middot; Manage vendor relationships and negotiate contracts for supplies, maintenance, and services.&middot; Ensure cost-effective and timely procurement aligned with company standards.&middot; Maintain accurate vendor records and ensure compliance with company policies.Labor &amp; Compliance Management:&middot; Handle labor issues in coordination with HR and ensure compliance with Pakistani labor laws.&middot; Liaise with labor contractors, security agencies, and external government departments when required.&middot; Resolve grievances related to administrative and facility concerns in a timely manner.Budgeting &amp; Reporting:&middot; Prepare and manage annual administrative budgets.&middot; Monitor expenses and report variances to senior management.&middot; Implement cost-control initiatives to enhance operational efficiency.Security &amp; Surveillance:Qualifications &amp; Experience:&middot; Education: MBA (preferably in Management/ HR, or equivalent)&middot; Experience: 7&ndash;10 years of relevant experience in administration, preferably in fashion, retail, textile, or manufacturing sectors.&middot; Skills:o Strong knowledge of labor laws and industrial relations.o Excellent vendor negotiation and contract management skills.o Sound leadership, problem-solving, and communication abilities.o Proficiency in MS Office and report preparation.Compensation:&middot; Salary Range: PKR 200,000 &ndash; 260,000 per month (based on experience and expertise).&middot; Additional benefits as per company policy.Job Type: Full-timePay: Rs200,000.00 - Rs260,000.00 per monthWork Location: In person

Manager Administration

Food & Ingredient Industry

About the Role:We are looking for a proactive and experienced Assistant Manager Administration to join our team at a leading organization located at Lahore&ndash;Sheikhupura Road. The ideal candidate will be responsible for ensuring smooth administrative operations, managing company assets, overseeing facility maintenance, and supporting management in day-to-day administrative functions.Key Responsibilities:&middot; Supervise general administrative operations including housekeeping, security, and transport.&middot; Ensure timely maintenance of office premises, utilities, and equipment.&middot; Monitor and control administrative budgets and expenses.&middot; Liaise with vendors, contractors, and service providers for facility management.&middot; Manage canteen and accommodation facilities and ensure compliance with health and safety.&middot; Support HR and senior management in policy implementation and office discipline.&middot; Maintain records, reports, and administrative documentation.Requirements:&middot; Education: Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration, Management, or a related field.&middot; Experience: Minimum 5&ndash;7 years of experience in Administration or Facility Management within a manufacturing or corporate environment.&middot; Strong leadership, communication, and problem-solving skills.&middot; Ability to handle multiple administrative tasks efficiently.&middot; Proficiency in MS Office and ERP systems.&middot; Competitive salary of PKR 80K to 120K per month.&middot; Location: Lahore&ndash;Sheikhupura RoadJob Type: Full-timePay: Rs80,000.00 - Rs120,000.00 per monthWork Location: In person

Assistant Manager – Administration

Creative HR Consultancy ...

Job Purpose:The Assistant Manager Administration will oversee and support daily administrative operations, ensure effective communication with government entities, construction and supervision companies, engineering consultants, and external stakeholders. The role also includes preparing official documents, reports, and correspondence, and ensuring compliance with company policies and UAE regulations.Key Responsibilities:<ul><li>Coordinate and communicate with government authorities (e.g. MOHRE, Municipality, Economic Department, Immigration, RTA) for company documentation, permits, NOCs, licenses, and other administrative matters.</li><li>Maintain professional communication with construction companies, supervision consultants, engineering consultant firms, and project stakeholders.</li><li>Prepare and manage official letters, reports, agreements, quotations, and administrative documents using MS Office and other business tools.</li><li>Maintain organized company records, contracts, documents, and filing systems (soft and hard copies).</li><li>Assist in project coordination, follow up on pending approvals and correspondence.</li><li>Support HR and PRO activities when required.</li><li>Coordinate logistics, office supplies, and facility management as needed.</li><li>Prepare meeting minutes, follow up action items, and communicate updates.</li><li>Handle internal and external communication professionally.</li><li>Ensure that company policies and procedures are followed across administration activities.</li><li>Perform additional duties as assigned by senior management.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor s Degree in Business Administration, Management, or related field.</li><li>Minimum 3 years of administrative experience in commercial/construction/engineering industry preferred.</li><li>Strong experience dealing with government entities &amp; documentation in the UAE.</li><li>Excellent communication skills in English (Arabic is a plus).</li><li>Proficient in MS Word, Excel, PowerPoint, Outlook and document formatting.</li><li>Strong organizational and time management skills.</li><li>Ability to multitask and work under pressure.</li><li>UAE Driving License is mandatory.</li><li>Professional, proactive, and detail-oriented personality.</li></ul>

Assistant Manager Administration

Jazzy Why

Key Responsibilities:Administrative Management:<ul><li>Oversee day-to-day administrative operations across all departments.</li><li>Manage company assets, facilities, and office infrastructure.</li><li>Ensure proper maintenance of office premises, utilities, and equipment.</li><li>Supervise support staff and ensure adherence to company discipline and procedures.</li></ul>Operational Management:<ul><li>Coordinate operational workflows between departments to optimize productivity.</li><li>Develop and implement standard operating procedures (SOPs) for administrative and operational functions.</li><li>Manage procurement, logistics, and inventory control efficiently.</li><li>Monitor operational KPIs and prepare regular performance and compliance reports.</li></ul>Vendor &amp; Contract Management:<ul><li>Negotiate, evaluate, and manage service contracts (security, housekeeping, transport, utilities, etc.).</li><li>Ensure cost-effective procurement of goods and services while maintaining quality standards.</li></ul>HR &amp; Compliance Support:<ul><li>Assist HR and management in policy implementation, on boarding, and compliance documentation.</li><li>Manage attendance systems, travel arrangements, and administrative approvals.</li></ul>Required Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s/Master&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Proven experience (minimum 5 years) in Administration and Operations Management.</li><li>Strong organisational, leadership, and communication skills.</li><li>Proficiency in MS Office and project management tools.</li><li>Excellent problem-solving ability and attention to detail.</li><li>Ability to multitask and work under pressure.</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li><li>Professional and growth-oriented work environment.</li><li>Opportunities for career advancement.</li></ul>Job Type: Full-timeWork Location: In person

Manager Administration & Operations

UNITED TOWEL EXPORTERS PRIVATE LIMITED

We are looking for Assistant Manager - Admin &amp; SecurityLocation: Rasheedabad, Site Area, Karachi.Experience: Minimum 4-5 years of administration experience on similar role.Education: Graduation from any reputable HEC recognized University/Institute.Key Responsibilities:1. Facility &amp; General Administration<ul><li>Oversee upkeep, maintenance, and repairs of office, factory, and housing facilities.</li><li>Ensure availability of utilities (electricity, water, gas, etc.) and coordinate with vendors for smooth operations.</li><li>Manage office supplies, furniture, and administrative assets inventory.</li><li>Supervise housekeeping teams to ensure cleanliness and hygiene standards are maintained.</li></ul>2. Security Management<ul><li>Coordinate with internal and outsourced security teams for round-the-clock site protection.</li><li>Implement and monitor visitor entry/exit protocols, CCTV surveillance, and gate pass systems.</li><li>Conduct periodic security audits and ensure compliance with company and buyer requirements.</li></ul>3. Transport &amp; Vehicle Management<ul><li>Manage company vehicles, drivers, and fuel consumption logs.</li><li>Maintain vehicle maintenance schedules, registration renewals, and route planning.</li><li>Ensure employee transport operations (pick &amp; drop) run efficiently and safely.</li></ul>4. Vendor &amp; Budget Management<ul><li>Handle vendor selection, negotiations, and payments related to administrative services.</li><li>Assist in preparing and monitoring the annual administrative budget.</li><li>Ensure cost control and timely procurement for admin-related items.</li><li>Maintain records for admin activities including asset registers, utility bills, vendor contracts, and compliance documentation.</li></ul>5. People &amp; Support Functions<ul><li>Supervise admin support staff (guards, drivers, office boys, janitors, gardeners, etc.).</li><li>Provide administrative support during official functions, buyer visits, and audits.</li><li>Coordinate with HR for employee welfare facilities such as canteen, lockers, and medical rooms.</li></ul>Skills:<ul><li>Strong organizational and coordination skills</li><li>Vendor management &amp; negotiation</li><li>Facilities and transport management knowledge</li><li>Awareness of compliance &amp; safety standards</li><li>Proficiency in MS Office and ERP-based admin systems</li><li>Problem-solving and quick decision-making ability</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administration : 5 years (Preferred)</li></ul>Work Location: In person

Assistant Manager - Administration

Sodexo

<div>
 
 
 Sodexo promotes an inclusive and diverse workplace and encourages applications from individuals of all backgrounds."
 
 
 
 
 
 
 
 Who we are
 
 
 
 At Sodexo, we offer 100+ service solutions across diverse sectors corporates, healthcare, education, manufacturing, and remote environments. From food &amp; catering to facilities management and energy services, we enhance the quality of life for those we serve. Our inclusive, diverse, and equitable work environment empowers employees to thrive and make a meaningful impact. With a strong foundation in our values of Service Spirit, Team Spirit, and Spirit of Progress, working at Sodexo is more than just a job its a chance to be part of something bigger.
 
 
 Join us and act with purpose every day!
 
 
 
 
 
 
 Role Overview
 
 
 
 The Office Administrator will be responsible for ensuring smooth day-to-day administrative operations at the corporate office and across designated regional sites. A key focus of this role is to manage site accommodation facilities for blue-collar employees, ensuring compliance with company standards, statutory norms, and employee well-being. The incumbent will also support general office administration, vendor management, facility coordination, and employee services to create an efficient and safe workplace environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Accommodation &amp; Site Facilities Management
 
 
 <ul>
 <li>
 Plan, arrange, and oversee accommodation facilities for blue-collar employees across regional project sites.
 </li>
 <li>
 Maintain updated records of occupancy, employee movement, and room allocation.
 </li>
 <li>
 Ensure regular inspections of accommodation for hygiene, safety, utilities, and comfort standards.
 </li>
 <li>
 Coordinate with facility service providers for housekeeping, catering, pest control, and security services.
 </li>
 <li>
 Handle escalations related to employee grievances on accommodation, food, or basic amenities.
 </li>
 <li>
 Ensure compliance with statutory and labor welfare requirements related to site accommodations.
 </li>
 </ul>
 
 
 
 
 
 2. Office Administration
 
 
 <ul>
 <li>
 Manage day-to-day office operations including housekeeping, front desk, pantry, courier, stationery, and office supplies.
 </li>
 <li>
 Ensure upkeep, cleanliness, and preventive maintenance of office infrastructure.
 </li>
 <li>
 Support in space planning, seating arrangements, and workstation allocations.
 </li>
 <li>
 Oversee security, safety, and emergency preparedness at office premises.
 </li>
 </ul>
 
 
 
 
 
 3. Vendor &amp; Contract Management
 
 
 <ul>
 <li>
 Identify, negotiate, and manage vendors for facility, accommodation, transport, housekeeping, and related services.
 </li>
 <li>
 Draft, review, and maintain AMC contracts, SLAs, and renewals.
 </li>
 <li>
 Track vendor performance and ensure timely payments in coordination with the Finance team.
 </li>
 </ul>
 
 
 
 
 
 4. Employee Services
 
 
 <ul>
 <li>
 Facilitate travel bookings, transport, and logistics support for employees and visitors.
 </li>
 <li>
 Manage staff welfare initiatives at office and accommodation sites.
 </li>
 <li>
 Support onboarding logistics for new employees (ID cards, seating, system allocation, accommodation arrangement where applicable).
 </li>
 </ul>
 
 
 
 
 
 5. Budgeting &amp; Reporting
 
 
 <ul>
 <li>
 Monitor and control administrative expenses in line with allocated budgets.
 </li>
 <li>
 Maintain accurate MIS reports for accommodation usage, costs, and vendor bills.
 </li>
 <li>
 Provide monthly and quarterly updates on administrative KPIs, including occupancy levels and compliance audits.
 </li>
 </ul>
 
 
 
 
 
 Key Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Vendor management and negotiation skills.
 </li>
 <li>
 Ability to manage blue-collar workforce requirements with sensitivity and fairness.
 </li>
 <li>
 Knowledge of facility management, labor welfare standards, and statutory compliance.
 </li>
 <li>
 Good communication skills (verbal &amp; written) in English and regional languages.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, PowerPoint) and ERP tools.
 </li>
 </ul>
 
 
 
 
 
 Key Skills &amp; Experience Required:
 
 
 <ul>
 <li>
 Graduate in Administration / Facility Management / Business Administration or related field (Postgraduate preferred).
 </li>
 <li>
 4&ndash;7 years of experience in Administration / Facility Management, preferably in a corporate or project-driven industry (Construction, Manufacturing, Engineering, or Infrastructure).
 </li>
 <li>
 Experience in managing large-scale employee accommodations will be an added advantage.
 </li>
 </ul>
 
 
</div>

Asst. Manager-Administration

Adani Total Gas

<div>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Lead the administrative function for the organization.
 </li>
 <li>
 Manage the administrative office for the corporate office.
 </li>
 <li>
 Oversee region office management.
 </li>
 <li>
 Handle vendor management effectively.
 </li>
 <li>
 Conduct budget exercises and ensure financial efficiency.
 </li>
 <li>
 Ensuring smooth office operations by managing staff, facilities, and resources
 </li>
 <li>
 Ensuring compliance with company policies and external regulations.
 </li>
 <li>
 Coordinating administrative projects; and acting as a liaison between departments and vendors to support strategic goals.
 </li>
 <li>
 Develop and maintain relationships with vendors and service providers, including negotiating contracts and ensuring quality service delivery.
 </li>
 <li>
 Oversee the efficient utilization, maintenance, and upkeep of office facilities and equipment to support business needs.
 </li>
 <li>
 Manage relationships and negotiate contracts with vendors and service providers (e.g., for housekeeping, office supplies, and repairs) to ensure quality and cost-effective services.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Education Qualification:
 
 
 Master's degree in Business Administration or related field.
 
 
 
 Experience
 
 
 
 15-20 years of experience in any industry.
</div>

Deputy Manager - Administration

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