manager administrative

Chicago Lightworks

<div>Project Management Administrative Support Associate
Position Overview
The Project Management Administrative Support Associate plays a key role in assisting the project management team with day-to-day tasks and organizational needs. This position ensures that project managers have the resources, documentation, and administrative support required to deliver projects efficiently. The individual will manage project records, track timelines, prepare reports, and coordinate internal communications, helping the team stay organized and on schedule.
Key Responsibilities<ul><li>
Provide direct administrative support to the project management team, assisting with documentation, scheduling, and reporting.</li><li>
Maintain accurate project files, ensuring all contacts, correspondence, and supporting materials are properly stored and easily accessible.</li><li>
Input and update project details in databases.</li><li>
 Track and communicate lead times to clients and internal teams, ensuring realistic expectations are set and met.</li><li>
Assist with preparing project reports, presentations, and status updates for internal use.</li><li>
Coordinate internal communication between sales, operations, accounting, and other departments to support project workflows.</li><li>
Help with vendor and manufacturer setup tasks, including organizing paperwork and ensuring follow-up is completed.</li><li>
Support the team with order processing and tracking, ensuring information is current and accurate.</li><li>
Provide backup support for project managers when needed to maintain continuity of work.</li></ul>
Job Requirements<ul><li>Strong organizational and prioritization skills with exceptional attention to detail.</li><li>Proven administrative experience supporting a team or department.</li><li>Excellent written and verbal communication skills for clear internal coordination.</li><li>Proficiency with data entry, documentation, and reporting; experience with project management a plus.</li><li>Ability to manage multiple tasks and deadlines in a fast-paced environment.</li><li>Team-oriented and flexible, with a proactive and solutions-focused mindset.</li><li>Positive demeanor and patience with ambiguity.</li><li>Industry knowledge helpful but not required.</li></ul></div>

Project Manager Administrative Support

Emerald medical centre and pharmacy

We are looking for an experienced Administration Manager to run our medical facility.To be successful in this role, you should have a deep understanding of all administrative Clinic procedures, from creating work schedules and communicating with doctors to budgeting and maintaining supplies stock. You will use your organizational and leadership skills to supervise employees and ensure compliance with policies and regulations.Ultimately, you&rsquo;ll be responsible for making sure our Clinic operations run smoothly.Walk in Interview From 10/08/2025 to 15/08/2025. (Timing 10.30 AM to 02.00 PM)Responsibilities<ul><li>Supervise daily administrative operations</li><li>Monitor expenses and suggest cost-effective alternatives</li><li>Create quarterly and annual budgets</li><li>Develop and implement effective policies for all operational procedures</li><li>Prepare work schedules</li><li>Maintain organized medical and employee records</li><li>Monitor administrative staff&rsquo;s performance</li><li>Train new employees</li><li>Ensure prompt ordering and stocking of medical and office supplies</li><li>Answer queries from doctors, nurses and healthcare staff</li><li>Resolve potential issues with patients</li><li>Stay up-to-date with healthcare regulations</li></ul>Job Type: Full-time

Admin Manager

Chawla chemical and metal industries pvt ltd

Job description:We are looking for a dynamic and experienced Admin Manager to join our organisation for factor for labour matter. As the Admin Manager, you will oversee day-to-day administrative operations, manage a Labour, and ensure work efficiency.An Admin Manager for hiring and documentation for labour, dealing with social security and EOBI, enforcement of rules inside the factory and has knowledge regarding labour laws.Responsibilities &amp; Requirements:<ul><li>Experience in dealing EOBI matters</li><li>Experience in dealing PESSI matters</li><li>Enforcement of rules inside the factory and has knowledge regarding labour laws</li><li>Civil works as per instructions</li><li>Housekeeping</li><li>Co-ordination with utility departments</li><li>Transportation</li><li>Supervision of security activities</li><li>General Admin activities</li><li>Completion of hiring files with necessary documentation for labour</li><li>Hiring &amp; firing of employees in system as well</li><li>Processing of Final settlements</li><li>Looking after compliance related activities &amp; record keeping</li><li>Responsible to implement HSE protocols</li><li>Other tasks as assigned</li></ul>Qualifications:<ul><li>Bachelors degree in Business Administration, Management, or a related field. Relevant certifications are a plus.</li><li>EX- Army candidates will be preferred. 3-4 years of experience in administration, preferably within the manufacturing industry.</li><li>Strong organisational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office and other relevant software.</li><li>Familiarity with health and safety regulations and best practices.</li></ul>Job Type: Full-timePay: From Rs60,000.00 per monthWork Location: In person

Safeway Facilities Management Services

Job Description &ndash; Senior Admin cum AccountantPosition OverviewWe are looking for a detail-oriented and responsible Senior Admin cum Accountant to oversee administrative operations and financial coordination across both our Interior Fit-out and Real Estate businesses. The role requires strong multitasking, accounting knowledge, and organizational skills, ensuring smooth office management while also handling rent payment tracking, financial reporting, and compliance.Key ResponsibilitiesAdministration &amp; Office Management<ul><li>Oversee day-to-day office operations and administrative staff.</li><li>Maintain contracts, company records, trade licenses, insurances, and renewals.</li><li>Draft, review, and circulate internal/external correspondence.</li><li>Manage HR-related documentation such as attendance, leave records, onboarding, and employee files.</li><li>Coordinate travel arrangements, visas, and government formalities with PRO.</li></ul>Accounting &amp; Finance<ul><li>Record, verify, and reconcile daily financial transactions.</li><li>Handle petty cash, supplier invoices, purchase orders, and expense reimbursements.</li><li>Prepare monthly financial reports and cash flow statements.</li><li>Coordinate with auditors, banks, and external stakeholders for financial matters.</li><li>Ensure VAT compliance, accurate filing, and timely submissions.</li></ul>Real Estate Rent Management<ul><li>Maintain tenant records, lease agreements, and renewal schedules.</li><li>Monitor rent collection and issue timely reminders for due payments.</li><li>Record, reconcile, and report monthly rental income.</li><li>Prepare rent collection status reports and escalate overdue cases.</li><li>Coordinate with tenants for renewals, contracts, and Ejari formalities (if applicable).</li><li>Liaise with property management and legal teams for overdue recovery.</li></ul>Procurement &amp; Vendor Coordination<ul><li>Process purchase requests, quotations, and supplier comparisons.</li><li>Ensure vendor bills are verified and matched with POs before payment.</li><li>Maintain an updated supplier/vendor database.</li></ul>Key Skills &amp; Competencies<ul><li>Strong administrative, accounting, and reporting skills.</li><li>Knowledge of UAE real estate procedures, rent collection, and tenancy laws.</li><li>Proficiency in MS Excel, Zoho Books/CRM, or similar ERP systems.</li><li>Excellent communication skills (English required; Arabic is a plus).</li><li>Ability to manage confidential information with discretion.</li><li>Strong organizational and problem-solving abilities.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Accounting, Business Administration, or related field.</li><li>5&ndash;7 years&rsquo; experience in Administration &amp; Accounts, with at least 2 years in real estate rent management in the UAE.</li><li>Familiarity with interior fit-out and property management is highly preferred.</li></ul>Reporting To<ul><li>Reports directly to the General Manager / CEO.</li><li>Works closely with the Accounts, HR, and Real Estate Teams.</li></ul>Job Types: Full-time, Permanent

Administrator

ALEC Holdings

<div>
 
 Are you a proactive and efficient Administrator ready to drive excellence and support the future of the construction and engineering industry?
 
 
 
 
 
 
 Who we are!
 
 
 
 ALEC Holdings L.L.C - S.O (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEC provides strategic leadership, operational oversight, and shared services that support the performance and growth of all businesses within the Group. From governance, finance, and talent to innovation, digital systems, and sustainability, the Head Office acts as the central hub that enables each business unit to deliver with confidence, consistency, and excellence across the construction and engineering value chain.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As an Administrator based at ALEC, you&rsquo;ll play a vital role in enabling our diverse businesses to succeed. From strategy and governance to enabling services and shared expertise, you&rsquo;ll help shape the operational backbone that empowers our teams to deliver exceptional outcomes for clients across the region.
 
 
 
 
 
 At ALEC, we&rsquo;re about more than just building iconic structures - we&rsquo;re about building exceptional careers. As a trusted partner to some of the region&rsquo;s most ambitious projects, we value innovation, operational excellence, and our people. Join us to deliver HSE initiatives that directly shape our business success, from sourcing candidates to enhancing candidate experiences.
 
 
 
 
 
 About Your Team
 
 
 
 Our team thrives on precision, collaboration, and a strong commitment to operational excellence. As an Administrator, you&rsquo;ll work closely with teams across the organization to ensure smooth day-to-day operations, streamline processes, and support strategic initiatives that drive our business forward.
 
 
 
 
 
 You&rsquo;ll be part of a dynamic environment that values reliability, adaptability, and proactive problem-solving&mdash;where your attention to detail and organizational skills will make a real impact.
 
 
 If you're passionate about creating order, enabling efficiency, and supporting teams to succeed, we&rsquo;d love to hear from you.
 
 
 
 
 
 
 Your Role
 
 
 
 As an Administrator, you will:
 
 <ol>
 <li>
 Understands and demonstrates the 5 ALEC Values - Courage, Integrity, Innovation, Reliability, and Value our People.
 </li>
 <li>
 Assist the Group HSE Director, The Group WW Manager and the Assistant WW Manager with fulfilling the WW Function including generating WW reports, creating presentations, keeping records and other related tasks.
 </li>
 <li>
 Supports the WW Department in maintaining Client and Consultant KPIs.
 </li>
 <li>
 Maintain accurate and up to date WWMS on MS Workspace and ALEC Central.
 </li>
 <li>
 Provides administrative support to The Group HSE Director, the Group WW Manager and the Assistant WW Manager and assists them with basic HR-related requirements as needed.
 </li>
 <li>
 Compiles accurate group WW statistics for inclusion in the WW weekly and monthly reports under the direction of the Assistant WW Manager and ensures where required they are submitted on time.
 </li>
 <li>
 Assists project WW Administrators with closing of WW Close Out Reports to ensure that the information is accurate at all times.
 </li>
 <li>
 Assists with the onboarding of subcontractors (when required) by following up on their WW documentation submittals and ensuring all records are accurately maintained on the project Workspace.
 </li>
 <li>
 Coordinating with HSE Support Office Team for the booking of new and renewal 3rd party training.
 </li>
 <li>
 Coordinating staff PPE requisitions with the ALEC Central store.
 </li>
 </ol>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 
 Qualifications &amp; Experience
 
 </li>
 <li>
 Previous experience as a General Administrative or Office Assistant is required.
 </li>
 <li>
 A background/training including basic accounting would be advantageous Skilled in Visio/ARIS and SQL; PowerBI familiarity preferred
 </li>
 <li>
 Must be very well-versed in MS Office, specifically MS Word, Excel and PowerPoint.
 </li>
 <li>
 Typing speed and accuracy must be above 40 words per minute with accuracy above 90% (online typing test).
 </li>
 <li>
 Must have good communication skills (English).
 </li>
 <li>
 Must be approachable but assertive.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of the UAE&rsquo;s most iconic projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 </ul>
 
 
 
 
 
 Ready to make a difference behind the scenes?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe your organizational skills and proactive mindset can help drive efficiency and support success, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join ALEC Group and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
</div>

Credencial management system

We are seeking a highly organized and detail-oriented Administrator to manage daily office operations, support internal teams, and ensure smooth administrative processes. The ideal candidate will be proactive, efficient, and capable of handling multiple tasks in a fast-paced environment.Key Responsibilities:<ul><li>Perform general administrative duties including data entry, filing, and document management</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Handle incoming calls, emails, and correspondence professionally</li><li>Maintain office supplies and place orders when needed</li><li>Prepare and format reports, letters, and presentations</li><li>Support HR, finance, or project teams with administrative tasks</li><li>Organize company records and ensure data accuracy and confidentiality</li><li>Liaise with internal departments and external partners as required</li><li>Assist with onboarding new staff and maintaining personnel records</li><li>Monitor deadlines and follow up on outstanding tasks or actions</li></ul>Skills &amp; Qualifications:<ul><li>Proven experience in an administrative or office support role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>High level of accuracy and attention to detail</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to work independently and as part of a team</li><li>Problem-solving and multitasking skills</li><li>[Optional] Knowledge of industry-specific software (e.g., SAP, QuickBooks, CRM)</li></ul>Job Types: Full-time, PermanentPay: &#8377;14,428.16 - &#8377;25,693.26 per monthBenefits:<ul><li>Cell phone reimbursement</li></ul>Work Location: In person

HR First Pvt Ltd

Responsibilities:<ul><li>Oversee day-to-day office administration and facility management across multiple sites</li><li>Manage company assets, procurement of office supplies, vendor coordination, and contract renewals</li><li>Ensure smooth operations of support services including housekeeping, security, and logistics</li><li>Maintain administrative policies, SOPs, and compliance with company standards</li><li>Coordinate with internal departments for effective execution of administrative processes</li><li>Monitor repair &amp; maintenance schedules of office equipment and vehicles</li><li>Prepare administrative budgets and maintain cost-control measures</li><li>Lead and supervise administrative staff and drivers</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field (Master&rsquo;s preferred)</li><li>4&ndash;6 years of relevant experience in administration, preferably in a service or tech-based company</li><li>Strong organizational and negotiation skills with vendor and contractor management experience</li><li>Good understanding of asset management, fleet coordination, and facility operations</li><li>Proficiency in MS Office (Excel, Word, PowerPoint)</li><li>Excellent communication and leadership skills</li><li>Ability to handle pressure and manage multiple tasks simultaneously</li></ul>Job Type: Full-timeWork Location: In person

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