manager administrative

Western Union

<div><div>Provides high‑level administrative support while serving as the operational and supervisory extension of the Senior Manager, Administrative Services.
The manager exercises advanced judgment, maintains deep knowledge of organizational priorities and policies, supports administrative operations, and helps elevate the effectiveness, confidence, and cohesion of the EA team.
Role Responsibilities
<ul><li>Providing real‑time guidance, coaching, and support to Executive Assistants on scheduling issues, administrative questions, communication standards, and workload challenges.</li><li>
Participating in onboarding and training new EAs; reinforcing best practices, policies, and operating procedures.</li><li>
Monitoring team workload and helping identify imbalance, resource gaps, or burnout risks.</li><li>
Assisting in reassignment of executives or responsibilities based on organizational needs and staffing changes.</li><li>
Serving as the first point of escalation for day‑to‑day scheduling emergencies, administrative challenges, or conflicts before escalating further.</li><li>
Helping maintain consistency in tools, templates, processes, and communication standards across the EA team.</li><li>
Supporting creation, updating, and implementation of training materials, knowledge resources, and standard operating procedures.</li><li>
Acting as a peer mentor and culture leader within the EA team&mdash;modeling professionalism, confidentiality, and proactive problem solving.</li><li>
Provide high‑level administrative support to leaders when serving in a floater or backup capacity.</li><li>
Manage complex calendars, including prioritization, resolve conflicts, and align scheduling with strategic priorities.</li><li>
Coordinate meetings, events, agendas, materials, and follow‑up actions; ensure leaders are well‑prepared and organized.</li><li>
Prepare executive correspondence, presentations, and communication on behalf of supported leaders.</li><li>
Maintain confidentiality and manage sensitive matters with discretion and sound judgment.</li><li>
Interpret and communicate executive intent clearly to stakeholders, directors, and managers across the organization.</li></ul>
Role Requirements
<ul><li>5+ years of high‑level administrative support experience; prior experience supporting VP level or higher executives typically required.</li><li>
Experience mentoring, coaching, or supervising strongly preferred.</li><li>
Demonstrated ability to manage highly complex calendars and confidential information with discretion.</li><li>
Strong understanding of corporate policies, organizational dynamics, and administrative operations.</li><li>
Expert‑level proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint).</li><li>
Excellent interpersonal, communication, and relationship‑building skills at all levels of the organization.</li><li>
Ability to pivot quickly, make decisions independently, and coordinate multiple priorities in a fast‑paced environment.</li><li>
High emotional intelligence, professionalism, and capacity to lead by example.</li></ul>
Applicants must be currently authorized to work in the United States on a full-time basis. Western Union will not sponsor applicants for work visas for this position.
Work Shift
HYBRID - Western Union values in-person collaboration, problem solving, and ideation whenever possible. We believe this fosters common ways of working and supports how we execute initiatives for our customers. The expectation is to work from the office a minimum of three days a week.</div><div>
BENEFITS AND OTHER DETAILS
Benefits
You will also have access to short-term incentives, multiple health insurance options, accident and life 
insurance, and access to best-in-class development platforms, to name a few. Please see the benefits below specific to your country. If applicable, additional role-specific benefits will be mentioned during your interview process or in an offer of employment.
Your United States specific benefits include:<ul><li>
Paid Time off
</li><li>Medical, Dental and Life Insurance</li><li>
Parental Leave</li><li>
Global Adoption Assistance</li><li>
4% Western Union Contribution to 401K
</li></ul>For residents of Colorado, California, Connecticut, Delaware, Minnesota, and Pennsylvania: Please do not respond to any questions on this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.
Salary
Annual base salary range is $105,000 to 115,000 USD per year. Total on-target compensation includes a base salary and short-term and long-term incentives that align with individual and company performance. Actual salaries will vary based on candidates&rsquo; qualifications, skills, and competencies.
Other Details
We are passionate about honoring our employee's identity and fostering a feeling of belonging. Our commitment is to provide an inclusive culture that celebrates the unique backgrounds and perspectives of our global teams while reflecting the communities we serve. We do not discriminate based on race, color, national origin, religion, political affiliation, sex (including pregnancy), sexual orientation, gender identity, age, disability, marital status, or veteran status. The company will provide accommodation to applicants, including those with disabilities, during the recruitment process, following applicable laws.
#LI-HYBRID
Estimated Job Posting End Date:
05-11-2026
This application window is a good-faith estimate of the time that this posting will remain open. This posting will be promptly updated if the deadline is extended or the role is filled.</div></div>

Manager, Administrative Services

Wall SYstems

Office Manager/Administrative Assistant &ndash; Commercial Construction CompanyLocation: Lexington, SC (On-site only &ndash; very little, if any remote work available) Employment Type: Full-Time Schedule: Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PM (with 1-hour lunch break) Salary: $35,000 &ndash; $45,000 per year, based on experienceAbout the Role We are a growing commercial construction company headquartered in Lexington, SC, specializing in high-quality subcontracting services for various building projects. We're seeking a reliable, detail-oriented Office Manager/Administrative Assistant to handle the day-to-day administrative and financial operations of our office. This is a hands-on role in a fast-paced environment where you'll work independently while coordinating with field teams, subcontractors, vendors, and leadership.If you're organized, proactive, and comfortable managing multiple priorities without constant supervision&mdash;but still enjoy interacting with people to get things scheduled and coordinated&mdash;this could be a great fit.Key Responsibilities<ul><li>Perform bookkeeping tasks using QuickBooks (including accounts payable/receivable, reconciliations, and general ledger maintenance)</li><li>Process payroll for employees and subcontractors</li><li>Process vendor payments through various vendor websites/portals.</li><li>Schedule jobs, meetings, and subcontractor coordination</li><li>Prepare and assemble submittal packages for projects</li><li>Acquire and manage necessary business licenses and permits</li><li>Manage cloud-based file storage systems (organization, access, backups)</li><li>Manage hotel reservations for field crews when needed.</li><li>Handle general office duties such as correspondence, filing, supply ordering, and vendor coordination</li><li>Support other administrative needs to keep operations running smoothly</li></ul>Required Qualifications<ul><li>Minimum 3 years of hands-on experience with QuickBooks (proficiency in both Desktop and Online versions strongly preferred)</li><li>Strong experience with Microsoft Office suite (especially Excel and Word)</li><li>Ability to work independently with minimal supervision while being personable and communicative for scheduling and coordination</li><li>Comfortable learning construction-specific materials, labor codes, and terminology quickly (construction-related field experience preferred but not required)</li><li>Reliable transportation and ability to work on-site full-time in Lexington, SC</li></ul>Preferred Qualifications<ul><li>Experience with iPad or Mac devices and apps</li><li>Familiarity with construction project management software (e.g., ProCore, AutoDesk, BuilderTrend)&mdash;please highlight any relevant experience on your resume</li><li>Previous office or administrative experience in construction, subcontracting, or a related industry</li><li>Bilingual fluency in English and Spanish (spoken and written) &ndash; this is a huge plus for effective communication with diverse teams, subcontractors, and vendors but certainly not required.</li></ul>Benefits<ul><li>Paid Time Off (PTO) available after 6 months of employment</li><li>Paid holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day</li></ul>No formal education requirements&mdash;practical experience and skills matter most here.How to Apply Please submit your resume through Indeed. In your application or cover message, briefly note your QuickBooks experience level (years and versions), any construction/project management software familiarity, and if you're bilingual in Spanish/English.We review applications promptly and will reach out to qualified candidates to discuss next steps, including sharing more details about the company.We look forward to hearing from organized, dependable professionals ready to support a growing team!(Equal Opportunity Employer &ndash; we hire based on skills and experience.)Job Type: Full-timePay: $35,000.00 - $45,000.00 per yearBenefits:<ul><li>Health savings account</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Office Manager/Administrative Assistant

LifeCare Health Services

Job Overview We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team! This vital role combines office management with administrative support, ensuring the smooth operation of daily activities and fostering a productive, welcoming environment. The ideal candidate will bring enthusiasm, excellent organizational skills, and a proactive attitude to handle diverse responsibilities with efficiency and professionalism. You will serve as the first point of contact for visitors and callers, manage office procedures, and support various departments to help our organization thrive.Duties<ul><li>Oversee daily office operations, including supply management, filing systems, and equipment maintenance to ensure an efficient workspace.</li><li>Greet visitors warmly and professionally at the front desk, providing exceptional customer service and directing inquiries appropriately.</li><li>Manage multi-line phone systems with courteous phone etiquette, screening calls, taking messages, and transferring calls accurately.</li><li>Handle calendar management and scheduling for meetings, appointments, and events using tools like Google Workspace or Microsoft Office.</li><li>Perform data entry, maintain accurate records, and prepare reports with high attention to detail through proofreading and data verification.</li><li>Coordinate administrative tasks such as filing, photocopying, scanning documents, and managing correspondence.</li><li>Support bookkeeping activities using QuickBooks or similar software for basic invoicing and expense tracking.</li><li>Assist with personal or executive assistant duties as needed, including travel arrangements or special project support.</li></ul>Qualifications<ul><li>Proven experience in office management or administrative roles with strong clerical skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.</li><li>Strong computer literacy including data entry, email communication, and document proofreading.</li><li>Experience working with multi-line phone systems and providing exceptional customer service via phone or in person.</li><li>Bilingual abilities are highly desirable to assist diverse clientele and team members.</li><li>Knowledge of QuickBooks for bookkeeping or basic financial tasks is a plus.</li><li>Previous experience as a dental or medical receptionist is advantageous but not required; relevant personal assistant experience is also valued.</li><li>Demonstrated professionalism in phone etiquette and customer support interactions. Join us in creating a vibrant office environment where your organizational talents shine! We value energetic professionals who are eager to contribute to our success while growing their skills in a supportive setting. This paid position offers an exciting opportunity to develop your career in office administration while making a meaningful impact every day!</li></ul>Job Type: Full-timePay: $21.99 - $28.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

PerryLee Home Health Care

```Case Manager needed to assist with assessments, filing, developing service plans and completing quarterly assessments. Must be willing to travel. $175 additional paid for travel per pay period.Job Type: Full-timePay: From $16.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Ability to Relocate:<ul><li>Stafford, TX 77477: Relocate before starting work (Required)</li></ul>Work Location: In person

Case Manager/Administrative Assistant

Maryland Department of Health

<div>
 
 Department:
 
 MDH Deputy Secretary for Public Health Services
 
 
 
 Date Opened:
 
 4/2/2026 11:59:00 PM.
 
 
 
 Filing Deadline:
 
 4/16/2026 11:59:00 PM
 
 
 
 Salary:
 
 $54,886.00 - $84,995.00/year.
 
 
 
 Employment Type
 
 
 
 <ul>
 <li>
 Full-Time
 
 
 </li>
 </ul>
 
 HR Analyst:
 
 Richard Holsinger.
 
 
 
 Work Location:
 
 
 
 <ul>
 <li>
 Baltimore City
 
 
 </li>
 </ul>
 View this Recruitment: Call Center Manager (ADMINISTRATIVE OFFICER I SUPERVISOR) - #26-002707-0001
</div>

Call Center Manager (ADMINISTRATIVE OFFICER I SUPERVISOR) - #26-002707-0001

Your Accounting

Job OverviewWe are seeking a highly organized and proactive Office Manager / Executive Assistant to support daily office operations while providing administrative and financial support to leadership. This role combines office management, executive support, payroll processing, and bookkeeping assistance.The ideal candidate is detail-oriented, professional, and comfortable managing multiple responsibilities in a fast-paced environment.Key ResponsibilitiesOffice Management<ul><li>Oversee daily office operations and ensure efficient workflows</li><li>Manage office supplies, vendors, and facility needs</li><li>Maintain organized digital and physical filing systems</li><li>Coordinate internal communications and office procedures</li><li>Assist with employee onboarding and administrative setup</li></ul>Executive Assistant Support<ul><li>Manage executive calendars and schedule meetings</li><li>Prepare reports, presentations, and correspondence</li><li>Coordinate travel arrangements and expense tracking</li><li>Support leadership with project coordination and follow-ups</li></ul>Payroll Processing<ul><li>Process employee payroll accurately and on schedule</li><li>Maintain payroll records including wages, deductions, and benefits</li><li>Ensure compliance with payroll regulations</li><li>Assist with payroll reporting and year-end documentation</li></ul>Bookkeeping Support<ul><li>Assist with accounts payable and receivable</li><li>Record financial transactions in accounting software</li><li>Reconcile bank and credit card statements</li><li>Support the accounting team with financial reporting and month-end tasks</li></ul>Qualifications<ul><li>3+ years experience in office management, executive assistant, or administrative leadership roles</li><li>Experience processing payroll</li><li>Basic bookkeeping or accounting support experience</li><li>Strong proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Excellent organizational and multitasking skills</li><li>Strong written and verbal communication</li></ul>Preferred<ul><li>Experience with QuickBooks or other accounting software</li><li>Experience with payroll platforms such as ADP, Gusto, or Paychex</li><li>Business administration or accounting background</li></ul>Why Join Our Team<ul><li>Competitive salary based on experience</li><li>Professional and collaborative work environment</li><li>Opportunity to work closely with leadership and contribute to operations</li><li>Stable, growing company with long-term opportunities</li></ul>Job Type: Full-timePay: $28.00 - $33.00 per hourExpected hours: 20.0 &ndash; 40.0 per weekBenefits:<ul><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Experience:<ul><li>QuickBooks: 2 years (Preferred)</li><li>Bookkeeping: 2 years (Preferred)</li><li>Office: 5 years (Required)</li></ul>Work Location: In person

Office Manager/Bookkeeper/Administrative Assistant

Southgate Process Equipment, Inc.

Job Overview We are seeking a dynamic and organized Office Manager / Bookkeeper to join our team and help streamline daily operations while maintaining accurate financial records. This role offers an exciting opportunity to oversee office administration, manage bookkeeping tasks, and support team coordination in a fast-paced environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to ensure smooth office functioning and financial accuracy. Your energy and enthusiasm will drive our administrative excellence and contribute to our overall success.Duties<ul><li>Manage daily office operations, including front desk responsibilities, multi-line phone systems, and greeting visitors with professional phone etiquette.</li><li>Oversee scheduling, calendar management, and coordinate meetings or events to ensure efficient use of time and resources.</li><li>Handle bookkeeping responsibilities using QuickBooks or similar accounting software, including invoicing, expense tracking, bank reconciliations, and financial reporting.</li><li>Ensure timely payments while maintaining strong professional rapport.</li><li>Coordinate office supplies procurement.</li></ul>Experience<ul><li>Proven experience in office management or administrative roles within a professional setting.</li><li>Demonstrated bookkeeping expertise with proficiency in QuickBooks or comparable accounting tools.</li><li>Strong organizational skills with the ability to multitask across clerical duties, scheduling, and project coordination.</li><li>Excellent communication skills with a focus on professionalism in front desk interactions and team collaboration. Join us to lead our office operations with enthusiasm while ensuring financial accuracy and fostering a positive work environment!</li></ul>Job Types: Full-time, Part-timePay: $20.00 - $30.00 per hourExpected hours: 20 &ndash; 40 per weekBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: Hybrid remote in Canton, GA 30115

Office Manager / Bookkeeper / Administrative Assistant

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