manager administrative

Chicago Lightworks

<div>Project Management Administrative Support Associate
Position Overview
The Project Management Administrative Support Associate plays a key role in assisting the project management team with day-to-day tasks and organizational needs. This position ensures that project managers have the resources, documentation, and administrative support required to deliver projects efficiently. The individual will manage project records, track timelines, prepare reports, and coordinate internal communications, helping the team stay organized and on schedule.
Key Responsibilities<ul><li>
Provide direct administrative support to the project management team, assisting with documentation, scheduling, and reporting.</li><li>
Maintain accurate project files, ensuring all contacts, correspondence, and supporting materials are properly stored and easily accessible.</li><li>
Input and update project details in databases.</li><li>
 Track and communicate lead times to clients and internal teams, ensuring realistic expectations are set and met.</li><li>
Assist with preparing project reports, presentations, and status updates for internal use.</li><li>
Coordinate internal communication between sales, operations, accounting, and other departments to support project workflows.</li><li>
Help with vendor and manufacturer setup tasks, including organizing paperwork and ensuring follow-up is completed.</li><li>
Support the team with order processing and tracking, ensuring information is current and accurate.</li><li>
Provide backup support for project managers when needed to maintain continuity of work.</li></ul>
Job Requirements<ul><li>Strong organizational and prioritization skills with exceptional attention to detail.</li><li>Proven administrative experience supporting a team or department.</li><li>Excellent written and verbal communication skills for clear internal coordination.</li><li>Proficiency with data entry, documentation, and reporting; experience with project management a plus.</li><li>Ability to manage multiple tasks and deadlines in a fast-paced environment.</li><li>Team-oriented and flexible, with a proactive and solutions-focused mindset.</li><li>Positive demeanor and patience with ambiguity.</li><li>Industry knowledge helpful but not required.</li></ul></div>

Project Manager Administrative Support

Emerald medical centre and pharmacy

We are looking for an experienced Administration Manager to run our medical facility.To be successful in this role, you should have a deep understanding of all administrative Clinic procedures, from creating work schedules and communicating with doctors to budgeting and maintaining supplies stock. You will use your organizational and leadership skills to supervise employees and ensure compliance with policies and regulations.Ultimately, you&rsquo;ll be responsible for making sure our Clinic operations run smoothly.Walk in Interview From 10/08/2025 to 15/08/2025. (Timing 10.30 AM to 02.00 PM)Responsibilities<ul><li>Supervise daily administrative operations</li><li>Monitor expenses and suggest cost-effective alternatives</li><li>Create quarterly and annual budgets</li><li>Develop and implement effective policies for all operational procedures</li><li>Prepare work schedules</li><li>Maintain organized medical and employee records</li><li>Monitor administrative staff&rsquo;s performance</li><li>Train new employees</li><li>Ensure prompt ordering and stocking of medical and office supplies</li><li>Answer queries from doctors, nurses and healthcare staff</li><li>Resolve potential issues with patients</li><li>Stay up-to-date with healthcare regulations</li></ul>Job Type: Full-time

Admin Manager

Chawla chemical and metal industries pvt ltd

Job description:We are looking for a dynamic and experienced Admin Manager to join our organisation for factor for labour matter. As the Admin Manager, you will oversee day-to-day administrative operations, manage a Labour, and ensure work efficiency.An Admin Manager for hiring and documentation for labour, dealing with social security and EOBI, enforcement of rules inside the factory and has knowledge regarding labour laws.Responsibilities &amp; Requirements:<ul><li>Experience in dealing EOBI matters</li><li>Experience in dealing PESSI matters</li><li>Enforcement of rules inside the factory and has knowledge regarding labour laws</li><li>Civil works as per instructions</li><li>Housekeeping</li><li>Co-ordination with utility departments</li><li>Transportation</li><li>Supervision of security activities</li><li>General Admin activities</li><li>Completion of hiring files with necessary documentation for labour</li><li>Hiring &amp; firing of employees in system as well</li><li>Processing of Final settlements</li><li>Looking after compliance related activities &amp; record keeping</li><li>Responsible to implement HSE protocols</li><li>Other tasks as assigned</li></ul>Qualifications:<ul><li>Bachelors degree in Business Administration, Management, or a related field. Relevant certifications are a plus.</li><li>EX- Army candidates will be preferred. 3-4 years of experience in administration, preferably within the manufacturing industry.</li><li>Strong organisational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office and other relevant software.</li><li>Familiarity with health and safety regulations and best practices.</li></ul>Job Type: Full-timePay: From Rs60,000.00 per monthWork Location: In person

Safeway Facilities Management Services

Job Description &ndash; Senior Admin cum AccountantPosition OverviewWe are looking for a detail-oriented and responsible Senior Admin cum Accountant to oversee administrative operations and financial coordination across both our Interior Fit-out and Real Estate businesses. The role requires strong multitasking, accounting knowledge, and organizational skills, ensuring smooth office management while also handling rent payment tracking, financial reporting, and compliance.Key ResponsibilitiesAdministration &amp; Office Management<ul><li>Oversee day-to-day office operations and administrative staff.</li><li>Maintain contracts, company records, trade licenses, insurances, and renewals.</li><li>Draft, review, and circulate internal/external correspondence.</li><li>Manage HR-related documentation such as attendance, leave records, onboarding, and employee files.</li><li>Coordinate travel arrangements, visas, and government formalities with PRO.</li></ul>Accounting &amp; Finance<ul><li>Record, verify, and reconcile daily financial transactions.</li><li>Handle petty cash, supplier invoices, purchase orders, and expense reimbursements.</li><li>Prepare monthly financial reports and cash flow statements.</li><li>Coordinate with auditors, banks, and external stakeholders for financial matters.</li><li>Ensure VAT compliance, accurate filing, and timely submissions.</li></ul>Real Estate Rent Management<ul><li>Maintain tenant records, lease agreements, and renewal schedules.</li><li>Monitor rent collection and issue timely reminders for due payments.</li><li>Record, reconcile, and report monthly rental income.</li><li>Prepare rent collection status reports and escalate overdue cases.</li><li>Coordinate with tenants for renewals, contracts, and Ejari formalities (if applicable).</li><li>Liaise with property management and legal teams for overdue recovery.</li></ul>Procurement &amp; Vendor Coordination<ul><li>Process purchase requests, quotations, and supplier comparisons.</li><li>Ensure vendor bills are verified and matched with POs before payment.</li><li>Maintain an updated supplier/vendor database.</li></ul>Key Skills &amp; Competencies<ul><li>Strong administrative, accounting, and reporting skills.</li><li>Knowledge of UAE real estate procedures, rent collection, and tenancy laws.</li><li>Proficiency in MS Excel, Zoho Books/CRM, or similar ERP systems.</li><li>Excellent communication skills (English required; Arabic is a plus).</li><li>Ability to manage confidential information with discretion.</li><li>Strong organizational and problem-solving abilities.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Accounting, Business Administration, or related field.</li><li>5&ndash;7 years&rsquo; experience in Administration &amp; Accounts, with at least 2 years in real estate rent management in the UAE.</li><li>Familiarity with interior fit-out and property management is highly preferred.</li></ul>Reporting To<ul><li>Reports directly to the General Manager / CEO.</li><li>Works closely with the Accounts, HR, and Real Estate Teams.</li></ul>Job Types: Full-time, Permanent

Administrator

Credencial management system

We are seeking a highly organized and detail-oriented Administrator to manage daily office operations, support internal teams, and ensure smooth administrative processes. The ideal candidate will be proactive, efficient, and capable of handling multiple tasks in a fast-paced environment.Key Responsibilities:<ul><li>Perform general administrative duties including data entry, filing, and document management</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Handle incoming calls, emails, and correspondence professionally</li><li>Maintain office supplies and place orders when needed</li><li>Prepare and format reports, letters, and presentations</li><li>Support HR, finance, or project teams with administrative tasks</li><li>Organize company records and ensure data accuracy and confidentiality</li><li>Liaise with internal departments and external partners as required</li><li>Assist with onboarding new staff and maintaining personnel records</li><li>Monitor deadlines and follow up on outstanding tasks or actions</li></ul>Skills &amp; Qualifications:<ul><li>Proven experience in an administrative or office support role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>High level of accuracy and attention to detail</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to work independently and as part of a team</li><li>Problem-solving and multitasking skills</li><li>[Optional] Knowledge of industry-specific software (e.g., SAP, QuickBooks, CRM)</li></ul>Job Types: Full-time, PermanentPay: &#8377;14,428.16 - &#8377;25,693.26 per monthBenefits:<ul><li>Cell phone reimbursement</li></ul>Work Location: In person

HR First Pvt Ltd

Responsibilities:<ul><li>Oversee day-to-day office administration and facility management across multiple sites</li><li>Manage company assets, procurement of office supplies, vendor coordination, and contract renewals</li><li>Ensure smooth operations of support services including housekeeping, security, and logistics</li><li>Maintain administrative policies, SOPs, and compliance with company standards</li><li>Coordinate with internal departments for effective execution of administrative processes</li><li>Monitor repair &amp; maintenance schedules of office equipment and vehicles</li><li>Prepare administrative budgets and maintain cost-control measures</li><li>Lead and supervise administrative staff and drivers</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field (Master&rsquo;s preferred)</li><li>4&ndash;6 years of relevant experience in administration, preferably in a service or tech-based company</li><li>Strong organizational and negotiation skills with vendor and contractor management experience</li><li>Good understanding of asset management, fleet coordination, and facility operations</li><li>Proficiency in MS Office (Excel, Word, PowerPoint)</li><li>Excellent communication and leadership skills</li><li>Ability to handle pressure and manage multiple tasks simultaneously</li></ul>Job Type: Full-timeWork Location: In person

ABL group

<div>Be the energy behind change. Join ABL Group.
ABL Group is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors. We offer the deepest pool of expertise across marine and engineering disciplines in more than 300 locations globally.
We are looking for an Administrative Professional to join our team in Cairo, Egypt, providing full administrative support to the Egypt team and ensuring the effective and efficient operation of our office and services.
What will you be doing?
As an Administrative Professional, you will play a key role in supporting day-to-day operations, coordinating office activities, and ensuring smooth communication across teams. Your responsibilities will include:<ul><li>
Organizing and coordinating general administrative duties and office facilities.</li><li>
Supporting the accounts team and managing office expenditure.</li><li>
Updating leave calendars and assisting with freelancer agreements.</li><li>
Arranging port gate security passes with building staff.</li><li>
Purchasing pantry, stationery, and IT items, and managing supplier contracts.</li><li>
Handling medical insurance requests for regional staff.</li><li>
Assisting with tenders, quotations, and document submissions.</li><li>
Managing filing systems and project documentation.</li><li>
Supporting internal meetings, taking minutes, and arranging logistics.</li><li>
Handling reception duties, calls, emails, and courier services.</li><li>
Maintaining office layout, supplies, and condition.</li><li>
Supporting QHSE audits and company events.</li><li>
Providing administrative support for marketing and technical teams.</li><li>
Acting as the first point of contact in emergencies and following protocols.</li><li>
Delegating tasks to administrative staff and managing their workload.</li></ul>
What are we looking for?
We are seeking someone who is:<ul><li>
Organized, enthusiastic, and team-oriented</li><li>
Able to work under pressure and take initiative</li><li>
A mature, outgoing personality with excellent interpersonal skills</li></ul>
Qualifications:<ul><li>
Professional qualification in administration or a related field.</li></ul>
Experience:<ul><li>
Minimum 3 years of relevant work experience.</li></ul>
Technical Skills:<ul><li>
Proficient in Microsoft Word, Outlook, and Excel.</li><li>
Strong verbal and written communication in English.</li><li>
Excellent timekeeping and telephone manner.</li></ul>
Further Information:
This role offers a dynamic and varied workload, with opportunities to support multiple teams and projects. It may involve occasional travel, flexible working hours, and onsite or offshore attendance depending on business needs. You&rsquo;ll be part of a collaborative and fast-paced environment where your contributions will directly support the success of our operations in Egypt.
If you have any questions, please contact - Tamer Gamil - tamer.gamil@abl-group.com
Our Commitment to D&amp;I:
At ABL Group, we are committed to building a diverse, equitable, and inclusive workplace where everyone feels respected, valued, and empowered to thrive, regardless of background, identity, or role. As a global company, we believe that diversity drives innovation and inclusion strengthens our teams. We support flexible working, accessible environments, and employee wellbeing. Even if your experience doesn&rsquo;t match every requirement, we encourage you to apply&mdash;your unique perspective could be just what we need.</div>

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