manager of administration

The Citizens Foundation (TCF)

<p>Responsible for the administrative running of TCF schools in coordination with Area Education Manager and school staff.</p><ul><li>Overall day to day administrative management of schools in an area</li><li>Address improvement gaps through results of compliance check visits by Administration and Compliance Manager</li><li>Ensure conduct according to TCF rules and policies in the schools</li><li>Support data collection and data entry requirements through Area Coordinator, ensuring close quality control</li><li>Ensure annual demands preparation for schools</li><li>Ensure delivery of supplies (furniture, books, copies, stationary, uniform, academics) to the schools</li><li>Deal with contractors and vendors where required</li><li>Ensure day to day fleet management and monitoring including processing and monitoring of garage expenses</li><li>Maintain security records, inventory checks and transport control</li><li>Prepare all school reports/ status of schools, accounts report</li><li>Prepare annual budgets of schools and area</li><li>Ensure maintenance and cleanliness of schools</li><li>Monitor/report progress of construction work and progress reports</li><li>Support audit related activities</li><li>Support HR related activities</li><li>Ensure record keeping measures of schools and area office</li><li>Address miscellaneous issues faced by the school through consultation with Area Education Manager</li><li>Communicate with the education board for various education purposes</li><li>Facilitate and support the area in absence of Area Education Manager</li><li>To perform other duties as assigned by Area Education Manager</li></ul><p><b>REQUIRED SKILLS</b></p><ul><li>Proficiency in using computer (MS Office, Internet etc.)</li><li>Good with data</li><li>Positive relationship building and management</li><li>Good communication and interpersonal skills</li><li>Strong awareness of TCF rules and regulations</li><li>Should have a proactive approach to problems</li></ul><p><b>EDUCATION</b></p><p>Bachelors</p><p><b>EXPERIENCE</b></p><p>At least 2 years of working experience preferably in Administration side.</p><p>Job Type: Full-time</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Area Administrator - Tando Muhammad Khan

L&T Technology Services Ltd.

<div><div><div>Manager - IR &amp; Admin</div><p>LNT/M-I-A/1620839</p><ul>
TI-Transportation Infrastructure ICVadodara</ul></div><div><div><div><ul><div><div><div>
Posted On</div><div>
12 Feb 2026</div></div></div><div><div><div>
End Date</div><div>
11 Aug 2026</div></div></div><div><div><div>
Required Experience</div><div>
8 - 15 Years</div></div></div></ul></div></div></div></div>
<br><div><div><div>Skills</div></div><div><div><p>
Knowledge &amp; Posting Location</p><div><p>
LABOUR LAW
</p><p>LEGAL AWARENESS (BUSINESS AND LABOUR LAWS)
</p><p>LABOR COMPLIANCE
</p><p>LEADERSHIP SKILLS
</p><p>STAKE HOLDER MANAGEMENT SKILLS
</p><p>NEGOTATION SKILLS
</p><p>MS OFFICE PROFICIENCY
</p><p>LIAISON &amp; CO-ORDINATION
</p><p>ANALAYTICAL SKILLS
</p></div></div><div><p>Minimum Qualification</p><div><p>
MASTER OF BUSINESS ADMINISTRATION (MBA)</p><p>
MASTER OF HUMAN RESOURCE MANAGEMENT (MHRM)</p><p>
EXECUTIVE MASTER OF BUSINESS ADMINISTRATION (EMBA)</p><p>
BACHELOR OF LEGISLATIVE LAW (LLB)</p><p>
POST GRADUATE DIPLOMA IN INDUSTRIAL RELATIONS AND PERSONNEL MANAGEMENT (PGD IRPM)</p></div></div></div></div>
<br><div><div><div>Job Description</div></div><div><p>
Lead IR &amp; Administration at the project site. Responsible for monitoring and implementation of time office functions, legal and statutory compliance, welfare, team development and CSR, and infrastructure readiness including guesthouses, bachelor accommodations, conveyance; vendor management (manpower &amp; security supplying agencies etc.); ensuring cost efficiency; driving digitalization and maintaining strong liaison with authorities and stakeholders.</p><p>
Key responsibilities shall include:</p><ul><li><b>
Compliance Management:</b> Monitor adherence to all applicable labor laws, statutory requirements, permits, and renewals; ensure accurate documentation, timely reporting and periodic returns filings.</li><li><b>
Stakeholder &amp; Liaison Management:</b> Maintain effective liaison with government departments, regulatory bodies, contractors, and local communities; address notices, grievances, and legal matters promptly.</li><li><b>
Welfare Oversight:</b> Track implementation of welfare facilities and statutory benefits for the workforce, ensuring hygiene, safety, and well-being.</li><li><b>
Resource &amp; Cost Control:</b> Monitor and optimize costs for security, conveyance, and administrative overheads; validate trackers and ensure efficient resource utilization.</li><li><b>
Infrastructure Readiness:</b> Oversee site infrastructure, utilities, accommodation, conveyance and event arrangements; ensure timely documentation and renewals for land and facilities.</li><li><b>
Digitalization Compliance:</b> Ensure full adoption of digital tools for attendance, reporting, and documentation; monitor accuracy and efficiency.</li><li><b>
Time Office:</b> Ensuring 100% accuracy and compliance of Time Office functions including digital record maintenance, timely wage disbursement and grievance handling.</li><li><b>
Vendor Management:</b> Monitoring vendor relations management including timely receiving of bills and records, timely payment disbursement, compliance verification and coordination for timely execution and handover of Work orders, LOIs, offer letters etc.</li><li><b>
People&rsquo;s Development- Training &amp; Engagement:</b> Plan and monitor training programs, CSR programs and welfare initiatives for workforce and community.</li></ul></div></div><p></p>

Manager - IR & Admin

SYSTRA

<div>:
<div>
SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.</div><div>
For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.</div>
Context:<div></div><div><br>
The Administrative Manager will lead and optimize all project administration functions of the Project. This role oversees document control, office operations, HR and onboarding coordination, vendor and logistics management, and cross-functional workflows to ensure the project meets schedule, budget, and compliance objectives.</div>
Missions/Main Duties:
<div><b>
MISSION</b></div><br>
<div></div><ul><li>
The Administrative Manager will implement, and maintain administrative systems aligned with the project execution plan and PMO standards.</li><li>
He/She will support the document control function and enterprise CDE/EDMS (e.g., Aconex, ProjectWise, SharePoint), ensuring version control, metadata accuracy, and traceability for technical submittals, approvals, RFIs, NCRs, method statements, drawings, and correspondence. They will enforce naming conventions, retention schedules, and access permissions, and collaborate with BIM/Design and Quality to maintain as-built, O&amp;M, and handover documentation.</li><li>
He/She will oversee site and head-office administrative operations, including space planning, facilities coordination, IT/asset support liaison, supplies, travel and accommodation for project staff, visitor management, meeting/events logistics, and vehicle/permit coordination (including local authorities and rail corridor access protocols).</li><li>
In collaboration with HR, the role will coordinate onboarding/offboarding, visa and security pass processes, timesheets, training and competency matrices, and attendance. They will maintain organization charts, distribution lists, and contact directories and support performance cycles for the project admin team.</li><li>
He/She will champion compliance with UAE labor laws, company policies, client standards, data privacy, and information security. They will support HSE and quality programs through documentation, inductions support, training records, incident reporting workflows, corrective actions tracking, and readiness for internal and external audits.</li></ul>
Profile/Skills:
<div><b>
PROFILE</b></div><ul><li>
Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>
8&ndash;12 years of administrative leadership on large infrastructure, rail projects, preferably in the GCC.</li><li>
Proven experience managing document control and CDE/EDMS platforms (e.g., Aconex, ProjectWise, SharePoint).</li><li>
Strong understanding of project governance, project administration support, and PMO practices.</li><li>
Excellent written and verbal communication skills in English; advanced proficiency in PowerPoint, Excel, and data visualization/reporting tools.</li><li>
Demonstrated ability to lead and develop admin teams in fast-paced, multicultural environments.</li></ul><br>
<div></div>
:
<div>
Systra is an equal opportunities company; this position is open to all applicants.</div></div>

Administrative Manager

UKEC

<p><b>Administrator (Male)</b></p><p><b>Company:</b> UKEC Pakistan</p><p><b>Location:</b> Mumtaz Market, Gujranwala</p><p><b>Job Type:</b> Full-Time (Onsite)</p><p><b>Salary:</b> PKR 50,000/month (Negotiable)</p><p><b>Role Overview</b></p><p>UKEC Pakistan is seeking a reliable and detail-oriented <b>Administrator</b> to manage office administration, petty cash operations, and facility coordination. The ideal candidate will ensure smooth daily operations, maintain financial accuracy, and support IT and maintenance functions.</p><p><b>Key Responsibilities</b></p><p><b>Financial Administration</b></p><ul><li>Manage and maintain the <b>petty cash imprest system</b></li><li>Record, reconcile, and report petty cash transactions</li><li>Ensure accurate documentation and compliance with company policies</li></ul><p><b>Office Administration &amp; Operations</b></p><ul><li>Oversee daily administrative operations</li><li>Maintain office records, files, and documentation</li><li>Coordinate with vendors and service providers</li><li>Support operational efficiency and cost control</li></ul><p><b>IT &amp; Maintenance Coordination</b></p><ul><li>Liaise with IT support for system troubleshooting</li><li>Coordinate office equipment maintenance</li><li>Ensure proper facility management and workplace safety</li></ul><p><b>Requirements</b></p><ul><li>Minimum 2&ndash;3 years&rsquo; experience in administration or operations</li><li>Bachelor&rsquo;s degree (BBA preferred)</li><li>Strong organizational and record-keeping skills</li><li>Ability to multitask and meet deadlines</li><li>Proficiency in MS Office</li></ul><p><b>Working Hours</b></p><ul><li><b>Ramadan:</b> 10:00 AM &ndash; 4:00 PM</li><li><b>Summer:</b> 10:00 AM &ndash; 7:00 PM</li></ul><p>Job Type: Full-time</p><p>Pay: Rs50,000.00 per month</p><p>Work Location: In person</p>

Administrator (Male)

Alliance Infra Venture Pvt. Ltd.

<p><b>About the Role</b></p><p>We are seeking a highly organized, proactive, and dependable Administration &amp; Regulatory Affairs Manager to oversee regulatory documentation, statutory compliance, and inter-department coordination across all company projects.</p><p>This is a company-level leadership support role (not project-specific) that acts as a central coordination hub between government authorities, consultants, architects, civil teams, accounts, and management. The role demands structure, persistence, professionalism, and strong follow-up capabilities.</p><p><b>Key Responsibilities</b></p><p><b>Regulatory &amp; Compliance Management</b></p><ul><li>Identify and track all required approvals, licenses, permissions, and statutory compliances.</li><li>Coordinate with government departments for submission, follow-ups, and approvals.</li><li>Maintain comprehensive compliance checklists for all ongoing and upcoming projects.</li><li>Ensure systematic documentation, filing, and record management (physical and digital).</li><li>Track renewal deadlines and ensure zero compliance lapses.</li></ul><p><b>Government &amp; Consultant Liaisoning</b></p><ul><li>Coordinate with municipal authorities and regulatory bodies.</li><li>Represent the company professionally in official meetings.</li><li>Work closely with architects, consultants, engineers, and third-party agencies to ensure timely documentation flow.</li><li>Follow up persistently to ensure work closures within timelines.</li></ul><p><b>Inter-Department &amp; Administrative Coordination</b></p><ul><li>Act as a bridge between civil, accounts, consultants, and leadership.</li><li>Prepare structured checklists and ensure execution tracking.</li><li>Monitor documentation pipelines and escalate delays proactively.</li><li>Provide administrative support across departments and sites as required.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li>Graduate (mandatory).</li><li>Experience: 3&ndash;5 years in compliance, liaisoning, regulatory documentation, real estate, construction, or administrative roles.</li><li>Knowledge of local municipal and real estate approval processes (preferred).</li><li>Strong communication skills in English and Hindi (reading, writing, and speaking).</li><li>Willingness to travel locally for government office visits and coordination work.</li><li>Must own a two-wheeler with valid driving license.</li><li>High level of confidentiality and professional discretion.</li><li>Strong follow-up skills and ability to manage multiple tasks.</li><li>Proficiency in MS Excel, Word, documentation systems, and email drafting.</li><li>Smart personality with professional presentation and confidence to handle bureaucratic hierarchy.</li></ul><p><b>Why This Role Matters</b></p><p>This is a high-responsibility position working directly with leadership. The right candidate will become a key operational pillar in ensuring regulatory smoothness and organizational efficiency. If you are structured, persuasive, and a natural executor who takes ownership &mdash; this role offers long-term growth and leadership exposure.</p><p>Job Types: Full-time, Permanent</p><p>Pay: ₹25,000.00 - ₹30,000.00 per month</p><p>Benefits:</p><ul><li>Cell phone reimbursement</li><li>Commuter assistance</li><li>Life insurance</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>work: 3 years (Required)</li></ul><p>Work Location: In person</p>

Administration Manager

Larsen & Toubro

<div>
 <p>
  We are currently seeking a detail-oriented and experienced
  <strong>
   Head of Administration,
  </strong>
  to join our team,
  <strong>
  </strong>
  to be based in
  <strong>
   Riyadh, KSA.
  </strong>
  The Administration Head will oversee all administrative functions for large-scale EPC projects involving the construction of solar and BESS energy facilities and Wind globally.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <strong>
   Strategic Leadership &amp; Operational Excellence
  </strong>
 </p>
 <ul>
  <li>
   Provide strategic leadership and direction for all administrative functions across multiple EPC projects.
  </li>
  <li>
   Develop and implement global policies, procedures, and SOPs&mdash;continuously optimizing workflows and standardizing processes.
  </li>
 </ul>
 <p>
  <strong>
   Facilities &amp; Site Infrastructure
  </strong>
 </p>
 <ul>
  <li>
   Oversee all project-related facilities: offices, accommodations, welfare zones for staff and workers.
  </li>
  <li>
   Coordinate setup of temporary site offices and camps&mdash;managing procurement of equipment, furniture, and supplies.
  </li>
 </ul>
 <p>
  <strong>
   Time, Transport &amp; Logistics Management
  </strong>
 </p>
 <ul>
  <li>
   Oversee time-office operations and implement robust time-keeping and attendance systems.
  </li>
  <li>
   Manage transportation and logistics, continuously implementing measures to enhance efficiency and reduce costs.
  </li>
 </ul>
 <p>
  <strong>
   Security &amp; Safety Oversight
  </strong>
 </p>
 <ul>
  <li>
   Design and enforce security protocols for personnel and asset protection.
  </li>
  <li>
   Conduct regular safety inspections and audits, logging findings and executing hazard mitigation measures.
  </li>
 </ul>
 <p>
  <strong>
   Financial Oversight &amp; Budget Management
  </strong>
 </p>
 <ul>
  <li>
   Plan and manage budgets for administration, site facilities, logistics, security, and welfare.
  </li>
  <li>
   Optimize resource allocation through objective analysis and robust controls.
  </li>
 </ul>
 <p>
  <strong>
   HR Coordination &amp; Stakeholder Relations
  </strong>
 </p>
 <ul>
  <li>
   Coordinate with HR for hiring, onboarding, training, performance evaluations, and welfare management.
  </li>
  <li>
   Manage contracts and relationships with customers, vendors, partners, authorities, and internal stakeholders.
  </li>
 </ul>
 <p>
  <strong>
   Compliance &amp; Sustainability
  </strong>
 </p>
 <ul>
  <li>
   Ensure compliance with all applicable laws, regulations, and industry standards (labor, environment, OHS, QHSE).
  </li>
  <li>
   Develop and enforce efficient waste management policies and procedures on project sites.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Education &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   MBA (preferred) or bachelor&rsquo;s in Business, HR, Administration, or related field.
  </li>
  <li>
   Minimum 20+ years of overall professional experience with minimum 8+ years in leadership roles managing administrative functions in large-scale construction projects for globally recognized companies is a must.
  </li>
  <li>
   Strong knowledge of administrative processes and best practices.
  </li>
  <li>
   Familiarity with labour laws and regulations in KSA or Middle East and India.
  </li>
 </ul>
</div>


Head of Administration

Genius HRTech Dubai

<ul><li><p>A rapidly scaling e-commerce organization is hiring a <b>Head of Administration</b> to lead its administrative function for Multilocations(Dubai, Riyadh , India and China) This senior role requires a strong leader who can balance strategy with execution, ensuring operational excellence, cost optimization, and a world-class workplace experience as the company grows.</p>
<p><b>Key Responsibilities:</b></p>
<p><b>Operational Excellence:</b></p>
<p>Oversee the coordination and management of daily office activities, facilities, and resources, ensuring smooth functioning across all administrative functions.</p>
<p>Create, review, and improve office procedures, policies, and workflows to enhance efficiency and reduce operational costs.</p>
<p><b>Budget Management:</b></p>
<p>Evaluate and introduce an Expense Management system.</p>
<p>Plan and prepare the annual administration budget, ensuring accurate forecasting aligned with organizational needs.</p>
<p>Monitor budget vs actual spending, analyze variances, and implement cost-control measures.</p>
<p>Evaluate, recommend, and implement an Expense Management System.</p>
<p>Develop and manage the administration budget while ensuring cost-effective operations.</p>
<p><b>Procurement &amp; Vendor Management:</b></p>
<p>Oversee procurement processes, including sourcing and managing vendors, negotiating contracts, and ensuring timely delivery of office supplies and services.</p>
<p>Manage relationships with key external service providers (e.g., office facilities, utilities, security, etc.).</p>
<p><b>Facility Management:</b></p>
<p>Lead the setup of new offices, including space planning, vendor coordination, infrastructure readiness, and timely execution.</p>
<p>Oversee building maintenance, office setup, space utilization, and infrastructure upkeep.</p>
<p>Coordinate office expansions, relocations, and maintenance of equipment and technology.</p>
<p><b>Project Management:</b></p>
<p>Lead and coordinate various internal projects such as office relocations, internal events, system implementations, or infrastructure improvements.</p>
<p>Ensure timely project delivery, budget adherence, and stakeholder communication.</p>
<p>Compliance &amp; Risk Management:</p>
<p>Ensure all administrative activities comply with relevant laws, regulations, and internal policies.</p>
<p>Identify areas of risk in the administrative processes and develop strategies to mitigate them.</p>
<p><b>Leadership &amp; Team Management:</b></p>
<p>Lead and manage the administration team, providing guidance, mentorship, and support to ensure high performance and professional development.</p>
<p>Develop and implement departmental goals, objectives, and performance metrics.</p>
<p>Communication &amp; Stakeholder Engagement:</p>
<p>Act as the main point of contact for all administrative concerns across the organization.</p>
<p>Work closely with senior leadership to support company initiatives and ensure administrative functions align with broader organizational goals.</p><p><br>
</p><p><b>Qualifications:</b></p>
<p>Bachelor&rsquo;s degree in Business Administration, Operations Management, or related field (Master&rsquo;s preferred).</p>
<p>8+ years of experience in an administrative leadership role, with at least 3 years in a managerial capacity.</p>
<p>Proven experience in budgeting, vendor management, and facilities management.</p>
<p>Strong organizational, problem-solving, and multitasking skills.</p>
<p>Exceptional leadership and team management capabilities.</p>
<p>Excellent communication and interpersonal skills.</p>
<p>In-depth knowledge of office administration software, tools, and systems.</p>
<p>Ability to manage a variety of projects and meet deadlines in a fast-paced environment.</p>
<p><b>Preferred Skills:</b></p>
<p>Experience with process optimization or digital transformation initiatives.</p>
<p>Proficiency in project management software.</p>
<p>Familiarity with HR processes and employee onboarding is a plus</p>
<p>Occasional travel may be required for site visits or vendor management.</p></li></ul>

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