manager of administration

Mindbridge

<div>
 <p>
  <strong>
   Who We Are
  </strong>
 </p>
 <p>
  We are Pakistan's largest outsourcing company and specialize in the management of customer care services and back-office processes for global leaders in the domains of technical support, banking, telecom, transportation, and retail. Through world-class human resources, a strong management focus, dedicated business units, and a comprehensive financial platform, we ensure client satisfaction and continue to solidify ourselves as the industry leader in our country. At Mind bridge, we continue to pride ourselves on our process efficiencies and quality-conscious philosophy. which have both led to a continuous and growing engagement with industry-leading enterprises across the globe.
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  <br/>
 </p>
 <p>
  <strong>
   Job Title: Manager Administration
  </strong>
 </p>
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  <strong>
  </strong>
 </p>
 <p>
  <strong>
   Location: Lahore, Pakistan
  </strong>
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  <strong>
  </strong>
 </p>
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  <strong>
   As Manager Admin, you will be responsible to:
  </strong>
 </p>
 <p>
  <strong>
  </strong>
 </p>
 <ul>
  <li>
   Lead Fleet management (Maintenance of Log books / Repairing / Driver Issues /Drivers Handling).
  </li>
  <li>
   Manage hotels bookings for guests. Preparing summaries of invoices from various vendors / suppliers.
  </li>
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   Ensure seamless execution of housekeeping, building management and waste management tasks within timely manner; Seeks to ensure the facility is kept clean as per the SOP of the organization.
  </li>
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   Supervise Assets repairing &amp; maintenance.
  </li>
  <li>
   Implement external relation policies and procedures in line with company&rsquo;s guidelines.
  </li>
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   Maintain working relationship with all relevant stakeholders such as law enforcement agencies, local administration and government offices.
  </li>
  <li>
   Streamline administrative tasks and effectively review &amp; simplify complex business processes.
  </li>
  <li>
   Lead various administrative functions such as office administration, transport, reception, cafeteria etc.
  </li>
 </ul>
 <p>
  <strong>
   <u>
    This Position Is Well-suited For You If You Have
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Good working knowledge of current industry &amp; market trends relating to security, administration and external relations.
  </li>
  <li>
   Self-starter with results driven approach to set, prioritize, and enable goal attainment.
  </li>
  <li>
   Ability to reduce complexity and simplify business processes.
  </li>
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   Excellent interpersonal, communication and negotiation skills, with an ability to effectively mobilize internal resources and team members.
  </li>
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   Ability to interact across multiple functions within the organization.
  </li>
 </ul>
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  <br/>
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  <strong>
   <u>
    You Are Eligible To Apply If You Have
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   3 - 5 years&rsquo; experience in a managerial role in Admin department
  </li>
  <li>
   A Bachelor&rsquo;s degree in Law/ Business Administration/ Public Administration/ Social Sciences etc.
  </li>
  <li>
   Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  </li>
 </ul>
</div>


Administrative Manager

Sowaan ERP

<p>Kuza Ventures is a dynamic and forward-looking organization committed to excellence, innovation, and sustainable growth. We are seeking a highly skilled and experienced professional to join our Karachi office as <b>Deputy General Manager &ndash; Administration</b>, to strengthen our operational backbone and ensure seamless administrative management.</p><p><b>Key Responsibilities</b></p><ul><li>Oversee and manage all administrative functions of the Karachi office, ensuring efficiency and compliance with company policies.</li><li>Supervise facility management, office maintenance, security, and vendor coordination.</li><li>Develop and implement administrative systems, processes, and best practices to enhance organizational effectiveness.</li><li>Lead and mentor the administration team, fostering a culture of accountability and continuous improvement.</li><li>Manage budgets, contracts, and procurement activities related to administrative operations.</li><li>Ensure compliance with legal, regulatory, and safety standards.</li><li>Coordinate with senior management to support strategic initiatives and organizational goals.</li><li>Handle crisis management, risk assessment, and business continuity planning.</li><li>Liaise with government bodies, external stakeholders, and service providers as required.</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Master&rsquo;s degree in Business Administration, Management, or a related field.</li><li>10&ndash;12 years of progressive experience in administration, with at least 5 years in a leadership role.</li><li>Strong knowledge of corporate governance, compliance, and administrative frameworks.</li><li>Proven ability to manage large teams and complex operations.</li><li>Excellent communication, negotiation, and interpersonal skills.</li><li>Strong problem-solving and decision-making abilities.</li><li>Proficiency in MS Office and familiarity with ERP systems is preferred.</li></ul><p><b>Key Competencies</b></p><ul><li>Leadership &amp; People Management</li><li>Strategic Thinking &amp; Planning</li><li>Operational Excellence</li><li>Financial &amp; Contract Management</li><li>Stakeholder Engagement</li><li>Crisis &amp; Risk Management</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Do you have at least 8 years of progressive experience in administration?</li><li>Have you held a leadership role for 5 or more years?</li><li>Have you managed administrative teams of staff members?</li><li>Do you have experience overseeing facilities, security, and vendor management?</li><li>Have you managed budgets and contracts?</li><li>Are you familiar with ERP systems or advanced administrative software?</li><li>Have you implemented new administrative systems or processes in a previous role?</li><li>Do you have experience liaising with government bodies and regulatory authorities?</li><li>Have you led crisis management or business continuity planning initiatives?</li><li>Are you comfortable working in a fast-paced, growth-oriented organization?</li><li>Do you have strong communication and negotiation skills?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Administration: 8 years (Required)</li></ul><p>Location:</p><ul><li>Karachi (Required)</li></ul><p>Work Location: In person</p>

Deputy General Manager - Administration

Marriott Vacations Worldwide

<div><h2 class="jobSectionHeader"><b>Position Summary</b></h2><p>
As a member of the professional staff, contributes specialized knowledge and skill in a discipline (e.g. Accounting, Finance, Human Resources, Information Technology, Operations Planning &amp; Support, Sales &amp; Marketing) area to support team and/or department objectives. Generally works under limited supervision, but within established guidelines, monitoring the flow of work between own department and others in alignment with business strategies, selecting and developing effective managers and work teams, managing own organization through reliable systems and processes, and producing and analyzing more complex business information to assist in the decision making process.</p><p></p><p><b>
Job Summary</b></p><p>
The Manager, Leave Administration is responsible for oversight, direction, and coordination of the Leave Administration team, who is responsible for administering statutory and company incidental leaves of absence in accordance with applicable regulations for the U.S. associate population of Marriott Vacations Worldwide. The Leave Administration team within the Associate Service Center serves as the Center of Excellence (COE) for leave administration.</p><p></p><p>
Responsible for ensuring operational efficiency and compliance to mitigate company risk. Leverages deep working expertise of statutory leaves to ensure communications and interactions are compliant, high-quality, customer focused and timely (within determined Service Level Agreements). Serves as the primary liaison with the legal department when performing investigations or responding to litigation involving an associate that has requested leave.</p><p></p><p>
Leverages technology to ensure processes are fully optimized. Monitors key service metrics including customer satisfaction and conducts quality assurance reviews to ensure quality of information shared and assess opportunities for training. The HR Manager, Leave Administration, reports to the leader of the Associate Service Center.</p><h2 class="jobSectionHeader"><b>
Expected Contributions</b></h2><p><b>
Operations &amp; Management</b></p><ul><li>
Understands the linkage between HR strategy and the Associate Service Center&rsquo;s goals. Is able to clearly and positively articulate the benefits of new or revised HR processes for associates and managers.</li><li>
Provides day-to-day management, guidance and direction to the Leave Administration team. Must be able to motivate, lead and coach others (both direct and indirect).</li><li>
Ensures adherence to all Associate Service Center processes and procedures, and proper inquiry handling to maximize workflow and productivity. Ensures standards of customer service are met.</li><li>
Builds and maintains strong cross-functional stakeholder relationships for effective daily partnership with HR COE&rsquo;s and the Law Department</li><li>
Continuously drive process improvements, identifying areas of opportunity for escalation and participating in the design and implementation of change.</li><li>
Develop and maintain Standard Operating Procedures and Service Level Agreements (SLAs) for Leave Administration. Ensures individual and team SLA&rsquo;s are met or exceeded.</li><li>
Manages issue escalations. Provides guidance and handles escalated issues directly, as appropriate.</li><li>
Ensures complex employee, manager or business scenarios are analyzed and effective processing steps taken to ensure resolution within HR process guidelines.</li><li>
Effectively uses case management and knowledgebase tools to resolve, track and escalate all inquiries.</li><li>
Resourceful HR knowledge source regarding company policy and navigating HR processes &amp; procedures. Leverages stakeholder relationships to stay informed and up to speed on compliance and regulatory requirements.</li><li>
Maintains a high level of confidentiality and professionalism.</li><li>
Demonstrates and maintains deep proficiency in multiple HR process areas.</li></ul><p></p><p><b>
Leave Administration</b></p><ul><li>
Responsible for maintaining content for communications and attachments within case management.</li><li>
Prepare leave of absence summaries for identified associates based on litigation notification.</li><li>
Provides regular leave performance reporting.</li><li>
Leads investigations into perceived misuse of leave in partnership with HR Business Partners and/or legal.</li><li>
Responsible for preparing individual communications addressed to an associate&rsquo;s treating health care provider in order to solicit information regarding the nature of ongoing leave requests or making decisions regarding indefinite leave accommodations.</li><li>
Maintains ownership for data integrations between the HRIS and Leave management applications.</li><li>
Collaborates with benefits administration and payroll to ensure both processes receive relevant leave of absence data to ensure smooth delivery of these services during leaves.</li><li>
Responsible for ongoing review and updates of the company leave of absence policy, with support from legal resources in order to ensure compliance with regulatory and business changes</li></ul><p><b>
Disability Accommodations</b></p><ul><li>
Maintain current working knowledge of ADA and EEOC as well as market trends and employer benchmarking.</li><li>
Be responsible for process compliance with legislation and accessibility policies, communications.</li><li>
Partner with and support Diversity, Staffing, Risk Management, Law and HR Business Partners on all things disability accommodations/accessibility related while managing and messaging sensitive and confidential information appropriately.</li><li>
Handle ADA escalations working directly with associates, managers, HR and Law to resolve complex situations.</li><li>
Provides guidance on workplace accommodations and the Americans with Disabilities Act (ADA).</li></ul><p><b>
Training &amp; Communications</b></p><ul><li>
Maintains personal expertise in federal and state regulations related to leaves of absence.</li><li>
Provides training for leave of absence areas to Associate Services to ensure team is knowledgeable and can respond or escalate associate inquiries effectively.</li><li>
Leveraging inquiry trends, identifies opportunities for training or communications to raise awareness/educate or promote process adoption among broader associate population and/or HR on policies, processes, technology, etc.</li><li>
Partners with appropriate stakeholders on developing and delivering training and communications.</li><li>
Supports distribution of targeted communications and updates from the Leave Administration team in partnership with HR COE&rsquo;s.</li></ul><p></p><p><b>
Reporting &amp; Process Improvement</b></p><ul><li>
Actively monitors and uses metrics and trends to determine where process improvement opportunities exist related to Leave Administration.</li><li>
Makes improvement suggestions based on workload management, analyzing Leave Administration trends, or to comply with regulatory and/or policy changes.</li><li>
Identifies ways to improve/reduce inquiry volume by creating self-serve knowledge management materials, proposing user communications or improvements to user guides and training materials.</li></ul><p></p><p><b>
General</b></p><ul><li>
Contributes to team, department and/or business results by performing more complex quantitative and qualitative analysis for business processes and/or projects. Often manages small projects, business processes or parts of larger ones.</li><li>
Responds to, solves and makes decisions on more complex/non-routine business requests with limited to moderate risk.</li><li>
Works to enhance the organization&rsquo;s capabilities through effective staffing and development of others by:<ul><li>
using appropriate MVW interviewing tools to hire the best managers available from inside or outside.</li><li>
hiring for diversity and balance of skills.</li><li>
setting and maintaining high standards for team and individual performance.</li><li>
providing timely coaching and feedback.</li><li>
making and rewarding distinctions in performance.</li></ul></li><li>
Assists more senior associates in achieving business results by:<ul><li>
identifying opportunities to enhance the effectiveness of business processes.</li><li>
providing training and technical guidance to less senior staff, where appropriate, and serving as point-of-contact for problem resolution.</li><li>
participating in setting department operating plans.</li><li>
recognizing and celebrating team successes.</li><li>
achieving results against budget within scope of responsibility.</li></ul></li><li>
Demonstrates an awareness of personal strengths and areas for improvement and acts independently to improve and increase skills and knowledge.</li><li>
Performs other duties as appropriate.</li></ul><p></p><p><b>
Candidate Profile</b></p><p><b>
Education and Experience</b></p><ul><li>
Bachelors&rsquo; Degree in Human Resources or equivalent practical work experience.</li><li>
Three to five years of progressively more responsible positions in the HR discipline.</li><li>
Three+ years prior experience administering multi-state protected leave policies for a large client group.</li><li>
Three+ years prior experience in a service center environment.</li><li>
Three+ years prior experience leading teams (direct or project-based).</li></ul><p></p><p><b>
Skills/Attributes</b></p><ul><li>
Demonstrated broad and comprehensive knowledge of HR methodology, processes, and procedures.</li><li>
Exceptional written and verbal communication skills.</li><li>
Ability to manage in a rapidly changing fast paced environment.</li><li>
Ability to interact with all levels of associates and management.</li><li>
Ability to manage large, enterprise wide projects and programs.</li><li>
Prior experience leading management and non-management associates.</li><li>
Exposure to HR and/or case management technologies (e.g., portal technology, case management, human capital management, etc.) &ndash; Workday and Cherwell experience strongly preferred.</li><li>
Proven collaboration and stakeholder management capabilities.</li><li>
Sound judgment; ability to solve problems and make recommendations to remediate issues.</li><li>
Strong analytical abilities and demonstrated ability to run reports and interpret/analyze data outputs.</li></ul><p></p><p>
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.</p></div>

Manager Leave Administration

Maumelle Country Club

<p><b>Position Title</b></p><p>Finance and Administration Manager (F&amp;A Mgr.)</p><p><b>Department:</b></p><p>Accounting / Finance</p><p><b>Location:</b></p><p>Country Club Operations</p><p><b>Reports To:</b></p><p>Board of Directors</p><p><b>Employment Type:</b></p><p>Full-Time</p><p><b>Position Summary</b></p><p>The F&amp;A MGR. is responsible for managing all accounting functions such as Accounts payable, accounts receivable, bank accounts reconciliation, cash reconciliation, payroll, HR &amp; benefits (limited), financial reporting to the board, member account services and other general office duties as needed. This role requires strong accounting knowledge, excellent organizational skills, attention to detail, and the ability to provide outstanding customer service to members, guests, and vendors. The ideal candidate will help ensure the financial integrity of the country club operations while maintaining positive relationships with vendors, staff, and members.</p><p><b>Key Responsibilities</b></p><p>&middot; Accounts payable</p><p>&middot; Accounts receivable</p><p>&middot; Bank accounts reconciliation</p><p>&middot; Cash reconciliation</p><p>&middot; Payroll</p><p>&middot; HR &amp; benefits (limited)</p><p>&middot; Financial reporting to the board</p><p>&middot; Member account services</p><p>&middot; General office duties as needed</p><p>&middot; Reconcile vendor statements and resolve discrepancies</p><p>&middot; Communicate with vendors regarding billing issues or payment status</p><p>&middot; Clearly document all records</p><p><b>General task for Accounts Payable &amp; Receivable</b></p><p>&middot; Match invoices to purchase orders and receive documentation</p><p>&middot; Prepare and process weekly check runs or electronic payments</p><p>&middot; Maintain vendor files and ensure proper documentation</p><p>&middot; Generate member and customer invoices for golf fees, memberships, events, and services</p><p>&middot; Post payments including cash, checks, credit cards, and electronic payments</p><p>&middot; Monitor outstanding balances and perform collection follow-ups as needed</p><p>&middot; Reconcile daily deposits with POS and accounting systems</p><p>&middot; Maintain accurate records of member accounts and payment histories</p><p><b>Accounting &amp; Administrative Duties</b></p><p>&middot; Month-end closing processes</p><p>&middot; Reconcile general ledger accounts related to AP/AR</p><p>&middot; Maintain organized financial records and documentation</p><p>&middot; Financial reporting and audits as needed</p><p>&middot; Provide board solutions to financial inquiries or account research</p><p>&middot; Ensure compliance with company accounting policies and procedures</p><p><b>Required Qualifications</b></p><p>&middot; Bachelor&rsquo;s degree in accounting, Finance, Business administration, or equivalent experience</p><p>&middot; Minimum 5 to 7 years&rsquo; accounting experience, finance</p><p>&middot; Strong knowledge of accounting principles and bookkeeping practices</p><p>&middot; Proficiency with accounting software and Microsoft Excel</p><p>&middot; High level of accuracy and attention to detail</p><p>&middot; Excellent organizational and time management skills</p><p>&middot; Strong written and verbal communication skills</p><p>&middot; Ability to maintain confidentiality of financial information</p><p><b>Preferred Qualifications</b></p><p>&middot; Experience in hospitality, golf course, club, or recreational operations</p><p>&middot; Familiarity with POS systems and membership billing systems</p><p>&middot; Experience with accounting platforms</p><p><b>Key Competencies</b></p><p>&middot; Accounting and financial accuracy</p><p>&middot; Organization and documentation management</p><p>&middot; Customer service and vendor relations</p><p>&middot; Communication and collaboration</p><p>&middot; Problem solving and discrepancy resolution</p><p><b>Work Environment</b></p><p>This position operates in a professional office environment within a golf course facility. Occasional interaction with members, guests, vendors, and operational staff is required.</p><p><b>Compensation</b></p><p>Compensation will be based on experience and qualifications and may include benefits such as health insurance, paid time off, and club membership as applicable.</p><p>Pay: $60,000.00 - $90,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Military leave</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Finance and Administration Manager

Red Sea Global

<div><div><div><div><div>Division: Botanica Red Sea
</div></div></div></div><div><div><div><div>Department: Support Services
</div></div></div></div><div><div><div><div>Company: The Red Sea Landscape Nursery
</div></div></div></div><div><div><div><div><p><b>Redefining Sustainability | Innovating for the Future | Creating a Lasting Impact</b></p><br>
<p></p>
<p><b>
Botanica </b>is a subsidiary of Red Sea Global and is part of the Red Sea Global Group of companies. We specialize in providing dedicated sustainable greenery across Red Sea Global&rsquo; s destinations ensuring careful integration of new species with local flora.</p><br>
<p></p>
<p>
As a subsidiary, Botanica benefits from shared strategic goals and collaborative initiatives within the Red Sea Global group of companies, enhancing our ability to serve our clients effectively.</p><br>
<p></p>
<p>
Spanning over 1 million square meters, driving our planet-first approach to sustainability. Since 2020, we have cultivated over 5 million plants, with an ambitious goal of 30 million by 2030, shaping the natural landscapes of The Red Sea &amp; Amaala. With a team of passionate professionals&mdash;40% from the local community&mdash;and an unwavering commitment to ecological harmony, we are pioneering new global benchmarks in sustainable development.</p><br>
<p></p>
<p><b>
Why Join Us?</b></p>
<ul>
<li>Sustainability at Scale: Be part of a project that&rsquo;s transforming landscapes and preserving biodiversity.</li>
<li>Innovate &amp; Grow: Work with industry experts in a fast-evolving environment.</li>
<li>Global Recognition: Join a company shaping the future of sustainable tourism and development.</li>
<li>Work in a Natural Paradise: Contribute to world-class projects in breathtaking locations.</li></ul><br>
<p></p>
<p><b>
Be the Change. Join the World&rsquo;s Most Visionary Developer</b></p><br>
<p></p>
<p><b>
Job Purpose</b></p>
<ul>
<li>The Assistant Nursery Administration Manager plays a key role in supporting the effective and efficient operation of a landscape nursery.</li>
<li>This position involves assisting with financial management, inventory control, quality assurance, stakeholder communication, and policy compliance, ensuring the smooth running of administrative processes within the nursery.</li></ul><br>
<p></p>
<p><b>
Key Responsibilities</b></p><br>
<p></p>
<ul>
<li><b>Budgeting &amp; Expense Management:</b> Assist in preparing and monitoring the budget for administration activities, track expenses, generate reports, and identify cost-saving opportunities.</li>
<li><b>Inventory Management:</b> Support inventory control by tracking stock levels, forecasting demand, and ordering plant materials and other necessary goods.</li>
<li><b>Quality Control:</b> Ensure that all plant materials and goods meet the organization&rsquo;s quality standards, including inspecting deliveries, monitoring performance, and resolving any quality-related issues.</li>
<li><b>Administrative Support:</b> Provide administrative support across departments by managing schedules, coordinating meetings, and maintaining records.</li>
<li><b>Operational Improvement:</b> Assist in identifying operational inefficiencies and implement changes to enhance productivity and streamline processes.</li>
<li><b>Stakeholder &amp; Government Communication:</b> Maintain regular communication with stakeholders and government bodies regarding nursery operations.</li>
<li><b>Policy &amp; Compliance:</b> Assist in the development and enforcement of administrative policies and ensure compliance with internal procedures and external regulations.</li>
<li><b>System Management &amp; Training:</b> Oversee nursery systems and ensure they function properly, providing necessary training to staff on system usage.</li>
<li><b>Project Management:</b> Collaborate with cross-functional teams on projects, ensuring proper planning, execution, and monitoring of timelines, resources, and deliverables.</li>
<li><b>Documentation &amp; Record-Keeping:</b> Maintain accurate documentation of administrative activities, including contracts, leases, insurance, and employee records, ensuring legal and regulatory compliance.</li>
<li><b>Guest Management &amp; Official Visits:</b> Organize and manage official visits to the nursery, ensuring a positive guest experience.</li>
<li><b>Office Management:</b> Oversee the organization and distribution of office space for employees, ensuring a well-maintained and efficient office environment.</li></ul><br>
<p></p>
<p><b>
Policies, Systems, Processes, and Procedures</b></p>
<ul>
<li>Follow established policies, processes, and operating procedures to ensure consistent and controlled work performance.</li>
<li>Assist in preparing timely and accurate reports to meet corporate and functional requirements.</li></ul><br>
<p></p>
<p><b>
Safety, Quality &amp; Environment</b></p>
<ul>
<li>Adhere to safety, quality, and environmental policies to ensure employee safety, regulatory compliance, and high-quality service/product delivery.</li></ul><br>
<p></p>
<p><b>
Continuous Improvement</b></p>
<ul>
<li>Contribute to identifying opportunities for process improvements, cost reductions, and productivity enhancements based on international best practices.</li></ul><br>
<p></p>
<p><b>
Internal and External Stakeholders</b></p>
<ul>
<li><b>Internal:</b> Nursery Staff, Nursery Leadership, RSG Support Functions</li>
<li><b>External:</b> External stakeholders and government bodies as needed.</li></ul><br>
<p></p>
<p><b>
Job Requirements</b></p>
<ul>
<li><b>Education:</b> Bachelor's degree in business administration, horticulture, or a related field.</li>
<li><b>Experience:</b> 4-6 years of experience in administration, management, or a related field.</li>
<li><b>Skills:</b></li>
<li><ul><li>Proficient in English, both written and spoken.</li>
<li>Strong organizational and prioritization abilities.</li>
<li>Excellent numeracy, attention to detail, and accuracy.</li>
<li>Strong analytical, problem-solving, and decision-making skills.</li>
<li>Ability to thrive in a multi-cultural environment.</li>
<li>Excellent communication skills for engaging with stakeholders, customers, and regulatory bodies.</li></ul></li></ul></div></div></div></div></div><p></p>

Assistant Manager - Administration

Building Service 32BJ Benefit Funds

<p></p><div><div><div><div><div><b>Job Code</b><br>
<b>1054</b></div><div><b><br>
Department Name</b><br>
<b>Legal Fund Admin</b></div><div><b><br>
Reports To</b><br>
<b>Director, Operations &amp; Strategy</b></div></div><div><div><b><br>
FLSA Status</b><br>
<b>Exempt</b></div><div><b><br>
Union Code</b><br>
<b>N/A</b></div><div><b><br>
Management</b><br>
<b>Yes</b></div></div></div></div><div></div><div><div><div><b><br>
About Us:</b></div></div><div><div><div><div><div><br>
Building Services 32BJ Benefit Funds (&ldquo;the Funds&rdquo;) is the umbrella organization responsible for administering Health, Pension, Retirement Savings, Training, and Legal Services benefits to over 185,000 SEIU 32BJ members. Our mission is to make significant contributions to the lives of our members by providing high quality benefits and services. Through our commitment, we embody five core values: Flexibility, Initiative, Respect, Sustainability, and Teamwork (FIRST). By following our core values, employees are open to different and new ways of doing things, take active steps to improve the organization, create an environment of trust and respect, approach their work with the intent of a positive outcome, and work collaboratively with colleagues.</div><div></div><div><br>
The Funds oversees and manages $11 billion of dollars in assets, which are made up of many, varied and complex funds. The dollars come from a number of sources, including the property owners who pay into the funds on behalf of their employees, and as such, requires those who oversee and manage the money to be highly skilled financial management people.</div><div></div><div><br>
32BJ Benefit Funds will continue to drive innovation, equity, and technology insights to further help the lives of our hard-working members and their families. We use cutting edge technology such as: M365, Dynamics 365 CRM, Dynamics 365 F&amp;O, Azure, AWS, SQL, Snowflake, QlikView, and more.</div><div></div><div><br>
Please take a moment to watch our video to learn more about our culture and contributions to our members: youtu.be/hYNdMGLn19A</div></div></div></div></div></div><div></div><div><div><div><b><br>
Job Summary:</b></div></div><div><div><div><div><div><br>
The <b>Building Service 32BJ Legal Services Fund</b> supports a large, and geographically diverse membership base of approximately 185,000 active members annually. While not all eligible members access legal services each year, the Fund is responsible for ensuring access, coverage, and compliance for this population across multiple jurisdictions and areas of law. The Fund provides coverage across a broad range of legal matters, with Immigration matters representing the largest share of cases, followed by Matrimonial and Family Law matters. These legal services are provided by Staff Attorneys, who are directly employed by the Fund and primarily handle matters arising in New York City, and Cooperating Attorneys (CA), who are external counsel retained and paid by the Fund to handle cases outside New York City, matters involving conflict of interest, or cases requiring geographic reach beyond the Fund's in-house capacity. The Legal Services Fund is supported by a team of 58 professionals, consisting of 16 staff attorneys, 10 paralegals, 10 intake specialists, 4 legal assistants, 7 operations staff, and 11 management staff members.</div><div></div><div><br>
Under the supervision of the Director, Operations &amp; Strategy, the <b>Manager, Legal Services Fund Administration</b> is responsible for managing the administrative operations of the Legal Fund, including supervising non-attorney personnel, evaluating and managing the Fund's information systems, assisting in the management of the Fund's finances, supporting the coordination of the Fund's client services and evaluation, managing and supervising the facilities of the Fund. The Manager, Legal Services Fund Administration assists the Fund's supervising staff in recruitment, training and improving the total quality of the practice of law for the Fund.</div></div></div></div></div></div><div></div><div><div><div><b><br>
Essential Duties and Responsibilities:</b></div></div><div><div><div><div><div><br>
<ul><li>
Manage hiring, onboarding, and professional development for the Legal Fund, including recruitment and training of staff in collaboration with the supervisory team and Benefit Funds' HR department</li></ul></div></div><div><div><br>
<ul><li>
Supervise personnel, including Intake Specialists, Assistant Manager and Administrative staff in performing the duties necessary to support the goals of the Legal Fund</li></ul></div></div><div><div><br>
<ul><li>
Provide coaching and constructive feedback to staff members to promote staff development</li></ul></div></div><div><div><br>
<ul><li>
Strengthen and/or develop operations and systems including case management, calendaring, timekeeping, expense tracking, vendor management, personnel files, and maintain/develop policies and procedures documents</li></ul></div></div><div><div><br>
<ul><li>
Work with Human Resources on recruitment and employee relations for the Legal Fund, including counseling personnel who are not complying with Fund procedures and standards and taking disciplinary action if necessary</li></ul></div></div><div><div><br>
<ul><li>
In conjunction with the Fund's Director and the Human Resources team, participate in collective bargaining negotiations</li></ul></div></div><div><div><br>
<ul><li>
Organize and facilitate staff meetings and multiple touch points for communication among the organization's stakeholders</li></ul></div></div><div><div><br>
<ul><li>
Maintain personnel records for all employees</li></ul></div></div><div><div><br>
<ul><li>
Maintain records of CLE compliance for Attorneys</li></ul></div></div><div><div><br>
<ul><li>
Maintain and update Legal Fund policies</li></ul></div></div><div><div><br>
<ul><li>
Administer the Fund's timekeeping records and maintain accurate documentation</li></ul></div></div><div><div><br>
<ul><li>
Serve as back-up for regular processing of financial processes including Positive Pay, Escrow, NACHA and ACH systems in addition to responding to requests made by auditors</li></ul></div></div><div><div><br>
<ul><li>
Drive Fund culture initiatives to foster collaboration and staff engagement</li></ul></div></div><div><div><br>
<ul><li>
Conduct periodic evaluations of the technology equipment used by the Fund, including hardware and software to determine whether upgrades or elimination are required</li></ul></div></div><div><div><br>
<ul><li>
Manage records retention, including information storage and retrieval</li></ul></div></div><div><div><br>
<ul><li>
Maintain directories and storage of document templates across departments, and proactively make updates as needed</li></ul></div></div><div><div><br>
<ul><li>
Coordinate and implement procedures concerning members' eligibility</li></ul></div></div><div><div><br>
<ul><li>
Manage the telephone system, including assessments to ensure the Fund has a cost effective and up-to-date system</li></ul></div></div><div><div><br>
<ul><li>
Monitor call analytics and reports</li></ul></div></div><div><div><br>
<ul><li>
Handle coordination of IT service tickets</li></ul></div></div><div><div><br>
<ul><li>
Work with Legal Fund supervisors in creating efficiencies and identifying new initiatives within their departments</li></ul></div></div><div><div><br>
<ul><li>
Manage all aspects of the accounts payable process, including payment of vendor invoices, drafting of memos, contract negotiations, and maintaining documentation</li></ul></div></div><div><div><br>
<ul><li>
Perform testing of hardware and software platforms as needed</li></ul></div></div><div><div><br>
<ul><li>
Manage departmental vendors and contracts (e.g., malpractice insurance, library and research tools)</li></ul></div></div><div><div><br>
<ul><li>
Manage interpreter relations and organize interpretation for calls, in-person meetings, and court appearances</li></ul></div></div><div><div><br>
<ul><li>
Office space planning, including renovation of office space when necessary</li></ul></div></div><div><div><br>
<ul><li>
Coordinate with Facilities regarding new and ongoing maintenance requests</li></ul></div></div><div><div><br>
<ul><li>
Requisition of office furniture, including assessment of accommodation requests in conjunction with Facilities as required</li></ul></div></div><div><div><br>
<ul><li>
Maintain office equipment, including printers/copiers, scanners, fax machines, postage and other mail equipment</li></ul></div></div><div><div><br>
<ul><li>
Coordinate with relevant entities in any supplies request, including ordering of Legal Fund supplies</li></ul></div></div><div><div><br>
<ul><li>
Coordinate with the Mailroom and IT on any digital mail or physical mail processes including daily mail run coverage</li></ul></div></div><div><div><br>
<ul><li>
Manage the legal intake program, including quality and accuracy of client interactions, ensuring timely review of complaints, accurate records and reporting</li></ul></div></div><div><div><br>
<ul><li>
Perform quality review checks of staff-client interactions</li></ul></div></div><div><div><br>
<ul><li>
Administer all aspects of the Legal Fund's seminar program</li></ul></div></div><div><div><br>
<ul><li>
Collaborate with Member Engagement and Communications on member outreach initiatives</li></ul></div></div><div><div><br>
<ul><li>
Answer inquiries from clients, vendors, and other Funds</li></ul></div></div><div><div><br>
<ul><li>
Coordinate the preparation and periodic updating of the Fund's informational materials</li></ul></div></div><div><div><br>
<ul><li>
Display sensitivity and nuance in the handling of client matters</li></ul></div></div><div><div><br>
<ul><li>
Anticipate the additional resources necessary to provide legal services to a growing base of members</li></ul></div></div><div><div><br>
<ul><li>
Performing any other relevant, related or pertinent work or duties as requested or assigned by Legal Fund supervisors</li></ul></div></div></div></div></div></div><div></div><div><div><div><b><br>
Qualifications (Competencies):</b></div></div><div><div><div><div><div><br>
<ul><li>
4+ years of experience in the operations of a complex and busy organization</li><li>
Prior experience in legal administration, legal operations, or legal project management preferred</li></ul></div></div><div><div><br>
<ul><li>
Confidence in taking initiative, thinking creatively, problem solving, working well under pressure, and managing projects effectively</li></ul></div></div><div><div><br>
<ul><li>
Ability to autonomously manage multiple tasks, projects, and responsibilities in parallel</li></ul></div></div><div><div><br>
<ul><li>
Excellent supervision skills and enthusiasm for leading and managing people</li></ul></div></div><div><div><br>
<ul><li>
Strong organizational, planning, and time management skills</li></ul></div></div><div><div><br>
<ul><li>
Exceptional attention to detail</li></ul></div></div><div><div><br>
<ul><li>
Strong oral and written communications skills, including editing and proofreading skills</li></ul></div></div><div><div><br>
<ul><li>
Experience working collaboratively and coordinating responsibilities with colleagues across departments on projects</li></ul></div></div><div><div><br>
<ul><li>
Experience using software/technology that supports legal operations (e.g., case management, time-keeping, expense and invoice processing, accounting, call center, etc.)</li></ul></div></div><div><div><br>
<ul><li>
Proficiency with Microsoft Office, Adobe Acrobat, and experience with spreadsheets and databases</li></ul></div></div></div></div></div></div><div></div><div><div><div><b><br>
Soft Skills (Interpersonal Skills):</b></div></div><div><div><div><div><div><br>
<ul><li>
Strong active listening skills and demonstrates attentiveness to concerns raised by staff</li></ul></div></div><div><div><br>
<ul><li>
Exercises sound judgment when prioritizing competing demands, handling sensitive matters, and escalating issues appropriately.</li></ul></div></div><div><div><br>
<ul><li>
Navigates sensitive information with discretion, professionalism, and emotional intelligence.</li></ul></div></div><div><div><br>
<ul><li>
Adaptable to changing organizational needs and changes.</li></ul></div></div></div></div></div></div><div></div><div><div><div><b><br>
Education:</b></div></div><div><div><div><div><br>
Master's degree preferred, Bachelor's degree required in Political Science, Legal Studies, Business Administration, or other relevant fields required.</div></div></div></div></div><div></div><div><div><div><b><br>
Language Skills:</b></div></div><div><div><div><div><br>
Bilingual in English and Spanish preferred</div></div></div></div></div><div></div><div><div><div><b><br>
Reasoning Ability:</b></div></div><div><div><div><div><br>
High</div></div></div></div></div><div></div><div><div><div><b><br>
Physical Demands:</b><br>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.</div></div><div><div><div><div><div><br>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.</div><div><ul><li>
Under 1/3 of the time: Standing, Walking, Climbing or Balancing, Stooping, Kneeling, Crouching, or Crawling</li><li>
Over 2/3 of the time: Talking or Hearing</li><li>
100% of the time: Using Hands</li></ul></div></div></div></div></div></div><div></div><div><div><div><b><br>
Work Environment:</b></div></div><div><div><div><div><div><br>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.</div><div><ul><li>
1/3 to 2/3 of the time: Work near moving or mechanical parts, exposure to radiation, moderate noise.</li></ul></div></div></div></div></div></div></div><p></p>

Manager, Legal Services Fund Administration

Heidrick & Struggles

<div>
 <p>
  <strong>
   Title:
  </strong>
  Finance and Administration Manager
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Riyadh / Dubai
 </p>
 <p>
  <strong>
   Reporting Relationship:
  </strong>
  Reporting directly to APAC Sub-Regional Controller (and a Business Partner to Partner-in-Charge, Dubai)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Company
  </strong>
 </p>
 <p>
  Founded in 1953, Heidrick &amp; Struggles International is recognized as one of the world&rsquo;s premier providers of senior-level executive search including board building and interim management, and of leadership consulting services. The company helps its clients address leadership challenges in times of growth, turnaround, acquisition, integration, expansion into new markets, and when responding to economic flux.
 </p>
 <p>
  <br/>
 </p>
 <p>
  For 73 years, Heidrick and Struggles has specialized in chief executive, board member and senior-level management search assignments for a wide variety of clients, including multinational corporations, mid-cap and startup companies, nonprofit entities, educational institutions, foundations, associations and governmental units.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Today we serve our clients in a broader leadership advisory role, offering complementary services including leadership consulting, culture shaping coaching and professional development to senior management teams.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Additional information on the Company can be found at www.heidrick.com.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Overview
  </strong>
 </p>
 <p>
  The Finance &amp; Administration Manager is a full-time position responsible for ensuring preparation, review and reporting for the Dubai and Saudi office&rsquo;s financial and operational functions.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Core Responsibilities
  </strong>
 </p>
 <p>
  This position will be responsible for the smooth and efficient running of the Dubai office.Key responsibilities include internal and external financial reporting, business partnership with the Dubai office Partner-in-Charge and supporting the office&rsquo;s day-to-day administrative needs. The position also liaises with Global Business Services (GBS), Procurement, IT, Legal, Marketing and Human Resources departments. The position requires excellent interpersonal skills, a strong ability to prioritize multiple tasks, and keen analytic, organizational and problem solving skills that support and enable sound decision making.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Financial Management and Business Operations
  </strong>
 </p>
 <p>
  <strong>
   Accounting:
  </strong>
  Process, record and reconcile financial transactions, including A/R, A/P, Treasury and payroll; ensuring accurate and timely processing and maintenance of complete and accurate financial records.
 </p>
 <p>
 </p>
 <ul>
  <li>
   Preparation and review of monthly account reconciliations.
  </li>
  <li>
   Accounts payable processing, including invoice approval and vendor payment
  </li>
  <li>
   Act as a local Coordinator and contact for key financial processes with GBS team for billings/invoicing and A/R which includes credit control functions.
  </li>
  <li>
   Assist APAC Treasury with transactions relating to bank accounts, bank guarantees, credit facilities, insurances and other treasury-related functions.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Internal Financial Reporting
  </strong>
  : Prepare, analyze and present financial reports in an accurate and timely manner, includes but not limited to variance analysis of standard monthly reports and P&amp;L review with PiC as well as preparation of ad-hoc reports as required.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   External Financial Reporting (including statutory audit):
  </strong>
  Coordinate annual statutory, internal audit and tax reporting. Responsible for the preparation of local statutory Financial Statements prepared accordance with the IFRS, gather documents/information and is responsible for liaising with auditors.
 </p>
 <p>
  <br/>
 </p>
 <p>
  FM is also responsible for the timely and accurate filing of external statutory reports and the VAT returns.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Budgeting:
  </strong>
  Support the APAC Financial Director and Financial Controller in the annual budgeting process; monitor progress and changes.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Communication:
  </strong>
  Serve as the finance team&rsquo;s liaison to the Dubai office management. Inform Dubai Partner-in-charge (PIC) of local office issues. The position may be required to do presentation of financial reports/information during office meetings.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Financial Procedures:
  </strong>
  Is expected to ensure compliance with Grant of Authority and financial and accounting policies and procedures as provided by corporate team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Human Resources Support
   </u>
  </strong>
 </p>
 <p>
  <strong>
   New Employees:
  </strong>
  Support the APAC HR team in the review of hiring documents and introduction of new employees to company&rsquo;s policies and procedures. The position also actively participate in on-boarding of staff as directed by APAC HR team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Benefits Management:
  </strong>
  Working closely with APAC HR, Global Benefits and Payroll teams, administer and monitor and renew employee benefit programs including health insurance, retirement, vacation and sick leave.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   DIFC:
  </strong>
  Manage and monitor visa requirements and all other business dealings with the DIFC.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Information Technology Support
   </u>
  </strong>
 </p>
 <p>
  <strong>
   Service Management:
  </strong>
  Work with APAC IT staff to ensure equipment and technology needs are addressed and systems are properly implemented and maintained.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Facilities Management
  </strong>
 </p>
 <p>
  Lease, office and fixed asset management:
 </p>
 <ul>
  <li>
   Supporting property and legal teams with lease renewals and grant of authority requests for new leases and other asset acquisition and management.
  </li>
  <li>
   The position oversees service delivery levels by outside vendors including but not limited to coordinate and facilitate office moves and expansions with IT and other corporate departments
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Other non-finance functions
  </strong>
 </p>
 <ul>
  <li>
   Process Amex card applications. Assist employees with BTA/AMEX/Concur training and assist with technical difficulties.
  </li>
  <li>
   Assist employees with Billings, AP and AR questions
  </li>
  <li>
   Manage vendor lease contracts.
  </li>
  <li>
   Keep the petty cash fund and manage small purchases from PCF
  </li>
  <li>
   Act as theoffice IT support
  </li>
  <li>
   Management of the phone (landline and mobile) and internet accounts.
  </li>
  <li>
   Oversee service delivery levels by outside vendors and be point contact for employees for office environmental needs
  </li>
  <li>
   Coordinate and facilitate office moves and expansions with IT and other corporate departments.
  </li>
  <li>
   Assist with the completion of additional office related admin tasks as required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  The above statements are intended to describe the general nature and level of work performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed in such a position.
 </p>
 <p>
 </p>
 <p>
  <strong>
   The Person
  </strong>
 </p>
 <p>
  Experience
 </p>
 <ul>
  <li>
   Accounting/business degree/qualification is essential.
  </li>
  <li>
   Preferably working towards a professional accounting qualification.
  </li>
  <li>
   Minimum 2+ years&rsquo; experience in a financial/management accounting role with strong accounting skills. Experience would include preparation of month-end accounts and financial statements, transactional processing, and preparation of audit and tax filings.
  </li>
  <li>
   Experience of computerized accounting systems is essential
  </li>
  <li>
   Understanding of Dubai VAT or similar is an advantage.
  </li>
  <li>
   IFRS experience is an advantage.
  </li>
  <li>
   US GAAP experience is beneficial but is not essential.
  </li>
  <li>
   Strong Microsoft Excel skills are essential.
  </li>
  <li>
   Peoplesoft experience would be beneficial, but is not essential.
  </li>
  <li>
   Must be prepared to be hands on with respect to various office management and administrative aspects of the role.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Personal / Professional Behavior
 </p>
 <ul>
  <li>
   Discreet and able to maintain strict confidentiality at all times.
  </li>
  <li>
   Strong business ethics &ndash; leads by example as outlined in the Company Code of Conduct. To include but not limited to, honesty, integrity, discretion and professional standards.
  </li>
  <li>
   Maintains composure in a fast-paced, rapidly changing environment.
  </li>
  <li>
   Able to multi-task efficiently
  </li>
  <li>
   Innovative problem solver.
  </li>
  <li>
   Demonstrates initiative, resourcefulness, and dependability.
  </li>
  <li>
   Effective communication skills, including strong English.
  </li>
  <li>
   Able to work well with colleagues in multiple locations.
  </li>
  <li>
   Strong work ethic balanced with a sense of humor and an ability to maintain perspective.
  </li>
  <li>
   Even-tempered, tactful, and considerate.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Initiative and Organization
 </p>
 <ul>
  <li>
   Presents and maintains a professional demeanor.
  </li>
  <li>
   Demonstrates ability to take independent action and proceed beyond directive.
  </li>
  <li>
   Flexible. Responds well to last minute changes and requests.
  </li>
  <li>
   Strong sense of urgency.
  </li>
  <li>
   Ability to anticipate problems/situations and act appropriately.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Others Characteristics
 </p>
 <ul>
  <li>
   Detail oriented
  </li>
  <li>
   Energetic
  </li>
  <li>
   Reliable
  </li>
  <li>
   Innovative and resourceful
  </li>
  <li>
   Seen as a business partner and an enabler
  </li>
 </ul>
 <p>
 </p>
</div>


Finance and Administration Manager, Middle East

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