manager of administration

Inoviotech

Job Title:Administration ManagerDepartment:Administration &amp; Facilities ManagementReports To:Director HR / Group Head HR / COOPosition SummaryThe Administration Manager is responsible for leading administration, facilities, procurement, security, transport, asset management, and support services to ensure efficient organizational operations.Detailed ResponsibilitiesAdministration &amp; Office Operations<ul><li>Manage day-to-day administrative functions.</li><li>Develop SOPs and administrative controls.</li><li>Ensure smooth office operations across locations.</li></ul>Facility Management<ul><li>Manage office infrastructure, utilities, maintenance, and housekeeping.</li><li>Conduct preventive maintenance and facility inspections.</li></ul>Security Management<ul><li>Oversee security staff and access controls.</li><li>Investigate incidents and implement corrective measures.</li></ul>Fleet &amp; Transport<ul><li>Manage vehicles, fuel, maintenance, and drivers.</li><li>Monitor transportation costs and efficiency.</li></ul>Procurement &amp; Inventory<ul><li>Procure office supplies, equipment, and services.</li><li>Maintain inventory records and asset registers.</li></ul>Vendor Management<ul><li>Negotiate contracts and monitor vendor performance.</li><li>Ensure SLA compliance and service quality.</li></ul>Budgeting &amp; Cost Control<ul><li>Prepare annual budgets and track expenditures.</li><li>Identify cost-saving opportunities.</li></ul>Compliance &amp; Risk<ul><li>Ensure compliance with company policies and regulations.</li><li>Support audits and maintain licenses and permits.</li></ul>Team Leadership<ul><li>Manage administration, support, transport, and security teams.</li><li>Conduct performance reviews and training.</li></ul>KPIs<ul><li>Budget adherence</li><li>Facility uptime</li><li>Vendor SLA compliance</li><li>Security incident reduction</li><li>Fleet utilization efficiency</li><li>Asset management accuracy</li><li>Employee satisfaction</li></ul>Qualifications<ul><li>Bachelor's degree in Business Administration or related field.</li><li>MBA preferred.</li></ul>Experience<ul><li>7&ndash;10 years of relevant experience.</li><li>3&ndash;5 years in a managerial role.</li><li>Experience with large workforce environments preferred.</li></ul>Preferred Profile<ul><li>Age 30&ndash;45 years.</li><li>Strong leadership and operational management skills.</li><li>Retired Armed Forces personnel highly preferred.</li></ul>Application Question(s):<ul><li>How many years of experience do you have as a Manager Administration?</li><li>How many years of experience do you have working in a BPO or IT company, specifically in an administrative or operations management role?</li><li>How many years of experience do you have in managing a team, and what was the maximum team size you have directly supervised?</li><li>Are you comfortable to work in night shift? 8pm to 5am</li><li>How soon you can start?</li><li>Current Salary?</li><li>Expected Salary?</li></ul>Work Location: In person

Administration Manager

NASCOM USSC

1. AdministrationEnsure that all client assets under Farnek scope are added to the CAFM system and PPM schedulesare setup, assigned to technicians and completed within SLAs.Provide support to the Farnek team on the raising, updating, and closing of reactive work orders, PPMschedules within the CAFM system.Analyse and enter work order data in to the CAFM system and ensure decent follow up with Farnekteam members to ensure that the maintenance works are completed within the agreed SLAs set out asper the contract for all types of works (PM, CM, RM).Communicate with external contractors &amp; suppliers to obtain quotations. Prepare Farnek quotations(using Farnek Zoho E-Quotes) &amp; continuously following op on delivery of materials, service reports andinvoice processing.Review and approve work permit for contractors (review for access requests only, not for technicalcontent).Raise purchase orders for service contracts, materials/stock, preventative &amp; re-active work inaccordance with the facilities manager and budget guidelines.Maintain a real time Farnek consumable, tools, equipment and spares inventory with regular monthlyaudits.Maintain petty cash, ensuring that invoices are consolidated and submitted to Farnek Head Office every2 weeks for processing and float replenishment.Prepare and collect all documentation for the monthly payroll of all on site staff.Establish and maintain the project document control system to ensure all relevant documents such asOEM manuals, SOPs, drawings, Incident Reports, records, etc are correctly raised, updated and stored on site and within Farnek central server.Coordinate with Farnek commercial &amp; finance teams for invoicing, SOA updates and payment collection.Maintain AMC trackers and service reports from all specialist contractors under Farnek scope of service.Prepare monthly technical reports as for the contract and clients requirements.Prepare ad-hoc reports as instructed by the facilities manager.Ensure availability of materials, critical spares, uniforms and other essential items.Ensures timely entry of project notes into database and works with TFM Team to ensure they have the information needed for daily client updates.2. Skill Requirements Handle all kinds of administration and reporting tasks. Strong administration management skills. Problem solving with multi skilled tasks capabilities. Excellent verbal and written communication in English is essential. High level of customer orientation / understanding. Familiarity with project management Interpersonal skills. Hands-on experience with MS Office and MS Excel Proficient typing and editing skills. Data organization skills Implement client documents management systems for the specific site. 3. Accountability Handle all kinds of administration and reporting tasks. Strong management skills. Problem solving with multi skilled tasks capabilities. Excellent verbal and written communication in English is essential. High level of customer orientation / understanding. Familiarity with project management Interpersonal skills. Hands-on experience with MS Office and MS Excel Proficient typing and editing skills. Data organization skills Implement client documents management systems for the specific site.Education/Qualification Bachelors Degree - Engineering Facilities Management experience essentialExperience 1+ years of experience in a similar roleRequired Skills:Organization Skills Management Skills Work Orders Manuals Typing Excel Petty Cash Accountability Editing Quotations Invoicing Purchase Orders MS Excel Availability Interpersonal Skills Contractors Cash Payroll Problem Solving MS Office Records Materials Suppliers Education Administration Documentation Finance Maintenance Engineering Project Management English Communication ManagemenJob Type: Full-timePay: ﷼2,000.00 - ﷼3,500.00 per monthEducation:<ul><li>Diploma (Required)</li></ul>Location:<ul><li>Riyadh (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>

Cafm Admin

Arcadia Advisors, LLC

<div>
 
 
 ARCADIA ADVISORS, LLC
 
 
 
 
 Operations &amp; Administration&nbsp;Manager
 
 
 
 
 
 
 
 Location:&nbsp;&nbsp;
 
 Oxford, Mississippi
 
 
 
 Employment:&nbsp;&nbsp;
 
 Full-Time
 
 
 
 Reports To:&nbsp;&nbsp;
 
 Principal
 
 
 
 Compensation:&nbsp;&nbsp;
 
 Competitive salary and benefits commensurate with experience
 
 
 
 
 
 
 ABOUT ARCADIA ADVISORS, LLC
 
 
 
 
 
 
 Arcadia Advisors, LLC is a privately held management and administrative services company providing coordinated back-office support across a portfolio of business and fiduciary entities. The firm&rsquo;s work spans&nbsp;family office and&nbsp;trust administration support,&nbsp;real estate operations, private&nbsp;foundation administration, and related business management functions.
 
 
 
 
 
 Arcadia Advisors, LLC is building a&nbsp;small, high-trust team&nbsp;with&nbsp;a strong preference for&nbsp;professionalism,&nbsp;discretion, and efficient systems. The Operations &amp; Administration&nbsp;Manager&nbsp;will be the firm&rsquo;s first dedicated operations hire and will work directly with the firm&rsquo;s Principal to build and run the administrative infrastructure that supports the full&nbsp;client portfolio.
 
 
 
 
 
 
 THE ROLE
 
 
 
 
 
 
 The Operations and Administration Manager position&nbsp;is an&nbsp;operational role suited to a highly organized,&nbsp;detailed, and&nbsp;self-directed professional&nbsp;preferably&nbsp;with a strong administrative background.&nbsp;The Operations and Administration Manager&nbsp;will be responsible for day-to-day financial recordkeeping, trust and&nbsp;private foundation&nbsp;administration support, and operations across the firm&rsquo;s client entities. Over time, this person will help identify where systems, processes, and additional staffing are needed.
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 
 
 
 General
 
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage daily operations and ensure efficient execution of all administrative functions.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Liaise with key stakeholders, investment managers, accountants, attorneys, and vendors.
 
 
 
 
 
 
 Bookkeeping &amp; Financial Administration
 
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain books and financial records across multiple entities; reconcile accounts and run periodic reports
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Process accounts payable and receivable; manage banking relationships and routine financial transactions
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate with external CPA firms on tax reporting
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assist with cash management, banking relationships, wire transfers and account administration.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate bill payment, expense tracking, budgeting, and reporting.
 
 
 
 
 
 
 Trust &amp; Fiduciary Administration Support
 
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain and execute administration calendars, deadline schedules, and recurring task checklists across multiple trusts
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prepare materials for quarterly and annual reviews, accountings, and meetings; maintain and update trust profiles and compilations
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Track insurance policies, premium schedules, and regulatory filing deadlines across the entity portfolio
 
 
 
 
 
 
 Foundation Administration Support
 
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support recordkeeping and filing coordination for private foundations, including 990-PF preparation support
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain foundation governance records and assist with preparation of required annual reports and minutes
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support the grant-making process, including administration of grant-making policies and reporting requirements.
 
 
 
 
 
 
 Operational Coordination
 
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support the Principal with ad hoc projects
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Identify and implement process, systems, and technology solutions as the firm builds out its operating infrastructure
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 
 
 
 
 
 Required
 
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Exceptional organizational skills and proven ability to manage multiple concurrent deadlines without close supervision
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;High degree of discretion, confidentiality, and professional judgment
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent communication and interpersonal skills
 
 
 
 
 
 
 Preferred
 
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Bookkeeping and financial operations experience, preferably across multiple entities or accounts
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;5+ years of experience in&nbsp;accounting, trust administration, family office operations, law firm, wealth management, or related environment
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong understanding of financial operations, budgeting, and administrative management and understanding of trusts, LLCs, S-corporations, private foundations, and multi-entity administrative structures
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;CPA or degree in accounting, finance, business administration or related field
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficiency with QuickBooks, Quicken, Google Workspace, and Microsoft Office Suite, particularly Excel
 
 
 
 
 
 
 WHAT WE OFFER
 
 
 
 
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Competitive salary and benefits commensurate with experience
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Flexible work arrangements &mdash; Oxford, MS preferred; hybrid or remote considered for the right candidate
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;The opportunity to build operations infrastructure from the ground up in a high-trust organization
 
 
 
 
 
 
 HOW TO APPLY
 
 
 
 
 
 
 Qualified candidates should submit a resume and a cover letter&nbsp;to robert@painelawgroup.com. Applications will be reviewed on a rolling basis.
 
</div>

Operations and Administration Manager

Wayne Memorial Hospital

<div>Job Description
Responsible for the strategic oversight, operational management, and continuous improvement of imaging informatics and related clinical workflows. This role acts as the primary liaison between clinical providers (radiologists/technologists), IT departments, and executive leadership to ensure that RIS/PACS systems are optimized for patient care, compliance, and efficiency.
Job Requirements
Minimum Qualifications<ul><li>
3+ years of experience in a Radiology or Cardiology environment, with demonstrated knowledge of RIS/PACS systems (e.g., GE Centricity RIS-IC / GE Enterprise Archive, INFINITT RIS/PACS).</li><li>
Proficient in DICOM and HL7 standards, workflow optimization, and SQL for data analysis.</li><li>
Strong communication skills with the ability to lead, teach, and influence clinical staff.</li><li>
Bachelor's degree in Healthcare Administration/Imaging Informatics preferred.</li></ul></div>

PACS Administrator

University of Pennsylvania

<div>University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News &amp; World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn&rsquo;s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America&rsquo;s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Manager, LPS Administration &amp; Special Projects
Job Profile Title
Manager C, Academic Affairs, Academic Administration
Job Description Summary
The Manager of LPS Administration &amp; Special Projects reports to the Vice Dean for the College of Liberal &amp; Professional Studies and ensures efficient operation of the Vice Dean&rsquo;s office. The position also plays a central role in ensuring the smooth and effective functioning of division-wide administrative operations; manages LPS-wide events and communications on behalf of the Vice Dean; coordinates staff hiring processes and professional development activities and associated budgets; manages special initiatives and projects; and provides high-level administrative support to the Vice Dean and the senior leadership team of LPS.
Job Description
For over 130 years, the College of Liberal and Professional Studies (LPS) in the University of Pennsylvania's School of Arts and Sciences has extended a Penn education to a diverse population of ambitious students &ndash; from veterans and international scholars to high school students and working professionals. The LPS portfolio includes degree and non-degree programs designed to help students develop the skills they need to thrive in a changing global society. LPS programs are delivered on Penn&rsquo;s campus, online, and abroad, and all have a foundation in the arts and sciences.
Responsibilities:<ul><li>
Executive Level Support: Provide executive level administrative support to the Vice Dean of Arts and Sciences Professional and Liberal Education including drafting correspondence and reports, maintaining the Vice Dean&rsquo;s complex calendar, meeting planning and preparation, and managing travel arrangements and reimbursements. Serve as liaison for the Vice Dean in interactions with internal and external contacts and direct communications for the Vice Dean&rsquo;s office. Supervise Vice Dean administrative budget.</li><li>
Manage division level administrative operations: Oversee division-wide administrative functions and systems. Generate and/or maintain LPS policies and forms and supervise organization of shared drive; train and communicate with staff on policies and processes. Primary point person with SAS Computing and SAS Human Resources. Manage related budgets.</li><li>
Project and Events Management: Manage special projects related to LPS administration and operations; direct planning, coordinate and oversee communication with LPS staff and other offices, oversee project execution, report to LPS leadership on progress/results. Complete high-level projects involving collecting, collating and assembling data for various reporting needs, meetings and presentations. Plan and oversee regular events for LPS staff, faculty and employer advisory boards, alumni and donors. Participate in planning staff professional development activities and manage LPS professional development budget to support strategic priorities.</li><li>
Staff and Faculty Hires: As LPS Primary Recruiter, work directly with hiring managers and search committees, managing all Workday activity for LPS hires from submitting the job requisition through finalizing the hire and onboarding of the final candidate. Work with HR and business office partners to troubleshoot unique situations. Maintain tracking system and search files for all hires. Oversee new employee onboarding to Penn and LPS in concert with supervisors, well-being specialist and relevant SAS and University offices. Coordinate practice faculty appointments, reappointments and promotions with Vice Dean and affiliated faculty; assemble dossier materials and provide letter drafts to the Vice Dean; handle case entries and tracking in the Interfolio system.</li></ul>
Qualifications:
Required:<ul><li>
Bachelor&rsquo;s degree and 3-5 years of progressively responsible experience in executive support or managerial positions or equivalent combination of education and experience.</li><li>
Excellent written, oral, and interpersonal communication skills; ability to exercise diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization; demonstrated experience in handling confidential information with discretion.</li><li>
Strong project management and organizational skills, ability to handle multiple projects simultaneously, accommodate shifting priorities, and meet deadlines.</li><li>
Ability to work both independently and as part of a close-working team in a fast-paced setting requiring professionalism, strong work ethic, commitment to integrity, initiative, strong organization, flexibility, and the prioritization of multiple demands. Thorough knowledge of office procedures and meticulous attention to detail. Must be able to exercise initiative and the ability to make balanced decisions within the scope of responsibility and able to handle sensitive, confidential, and challenging situations with tact and diplomacy. Ability to take broad view of existing procedures to determine what is working efficiently and what issues need attention and to implement improvements.</li><li>
Proficiency with MS Office suite, including Word, Excel, PowerPoint, and Outlook or O365. Willingness to learn and apply new technologies as needed.</li></ul>
Preferred:<ul><li>
Knowledge of Penn or experience is a higher education setting.</li><li>
Knowledge of Workday and/or Interfolio systems</li></ul><ul><li>For consideration, please submit a cover letter as well as a resume in the CV section of your application. You can upload multiple documents to the &quot;Resume/CV&quot; section.</li></ul>
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
School of Arts and Sciences
Pay Range
$67,155.00 - $90,000.00 Annual Rate
Salary offers are made based on the candidate&rsquo;s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job&rsquo;s level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements 
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits<ul><li>
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family&rsquo;s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.</li><li>
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.</li><li>
Retirement: Penn offers generous retirement plans to help you save for your future. Penn&rsquo;s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.</li><li>
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family&mdash;whatever your personal needs may be.</li><li>
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you&rsquo;re newly hired, you won&rsquo;t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.</li><li>
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That&rsquo;s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.</li><li>
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.</li><li>
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University&rsquo;s libraries and athletic facilities, or visit our arboretum and art galleries. There&rsquo;s always something going on at Penn, whether it&rsquo;s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you&rsquo;re right in the middle of the excitement&mdash;and you and your family can enjoy many of these activities for free.</li><li>
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.</li><li>
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.</li><li>
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.</li><li>
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.</li></ul> 
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay</div>

Manager, LPS Administration & Special Projects

Rabbi Pesach Raymon Yeshiva

<div>Business Administrator 

Reports To: Director of Finance &amp; Operations 
Classification: Full-Time

Position Overview

The Business Administrator plays a key role in supporting the financial operations of the school, with a primary focus on tuition management, payment processing, and administrative support. Reporting to the Director of Finance &amp; Operations, this individual is responsible for managing tuition agreements, monitoring payment plans, processing deposits, tracking donations and grants, and assisting with payroll and general business office functions when needed.

This role requires a high level of discretion, strong organizational skills, and the ability to collaborate across departments to ensure efficient and accurate financial operations.

Key Responsibilities

Tuition &amp; FACTS Management
<ul>
<li>Set up annual tuition and fee agreements for all families in FACTS</li>
<li>Process financial aid awards in FACTS and apply them to tuition agreements</li>
<li>Monitor and manage FACTS payment plans throughout the year</li>
<li>Follow up on failed or missed FACTS payments</li>
<li>Bill and track incidental expenses (e.g., sports, after-school programs)</li>
</ul>
Cash Management &amp; Deposits
<ul>
<li>Deposit physical checks (remote deposit when possible)</li>
<li>Deposit cash and other checks at bank</li>
<li>Record and track donations in donation tracking system</li>
</ul>
Financial Support &amp; Administration
<ul>
<li>Track and manage applicable grants to identify cost savings</li>
<li>Provide ongoing support to the Director of Finance &amp; Operations</li>
<li>Assist with payroll processing in the absence of Business Office Staff member responsible for HR</li>
<li>Manage transportation expenses (one school bus)</li>
</ul>
Qualifications &amp; Skills
<ul>
<li>Bachelor&rsquo;s degree in Accounting, Business, Finance, or related field required</li>
<li>3-4 years of accounting or bookkeeping experience ideally in a nonprofit or independent school setting preferred</li>
<li>Strong sense of discretion and professionalism</li>
<li>Excellent written and verbal communication skills</li>
<li>Experience with FACTS Tuition Management strongly preferred</li>
<li>Payroll processing experience is a plus</li>
<li>Ability to collaborate effectively with cross-functional teams (e.g., Admissions)</li></ul> 


Salary &amp; Benefits
<ul><li> Salary range: $40,000&ndash;$55,000 based on qualifications and experience.</li></ul>
<ul><li> RPRY offers a competitive benefits package that includes PTO, QTR, and other employee benefits</li></ul></div>

Business Office Administrator at RPRY

Imaging Associates, LLC

<div>Imaging Associates is a best in class diagnostic imaging facility managed by the largest radiologist group in Alaska - Alaska Radiology Associates. Imaging Associates has a robust IT infrastructure supporting a Level II Trauma Center - Providence Alaska Medical Center - as well as sites across the state. The PACS Administrator would be reporting to the Director of IT and would be responsible for assisting with implementing, monitoring, and maintaining day-to-day operations of the various IT systems, including Picture Archiving and Communication System (PACS), Radiology Information System (RIS), Radiology Voice Recognition Dictation System, Vendor Neutral Archive and any other systems to be used in the practice. 


Will only consider on-site work, no remote option.<ul><li>
Provide maintenance of users and user profiles.
</li><li>Monitor integrations and a list of study-related items between the various IT systems.
</li><li>Assist in the day-to-day technical administration of the PACS, RIS, Radiology Voice Recognition Dictation System, VNA and all other IT systems used in the day to day activities of the imaging centers.
</li><li>Diagnose, analyze, and troubleshoot technical issues and to resolve problems.
</li><li>Provide system training as required.
</li><li>Act as a liaison between IA and the Radiologist group, customer users, and vendors.
</li><li>Effectively present information and respond to questions from groups of managers, clients, customers and the general public.
</li><li>Marketing of EMR Integration and VNA platforms.</li><li>
Full responsibility for implementation of EMR and VNA integrations.</li><li>
Perform emergency duty before, during and/or beyond normal work hours in the event of an emergency, crisis situation or disaster (man-made or natural) which may include evenings, weekends or holidays.</li><li>
Take night and weekend call on a rotating schedule.</li><li>
Ability to travel to our three sites located in Anchorage, Eagle River, and Palmer</li></ul><ul><li>
Education: Associates Degree in Computer Science or related computer field. Prefer a Bachelor&rsquo;s degree from four year college or university OR</li><li>
Experience:
<ul><li>Two years of experience with medium to large scale PACS and RIS in the capacity of PACS administrator.</li><li>
Experience with Intelerad PACS preferred, not required</li><li>
Expected to have knowledge of client/server and Graphical User Interface (GUI) concepts and tools, PC-based middleware tools</li><li>
Prefer to also have knowledge of HL7, DICOM and all healthcare integration standards associated with digital imaging.
</li><li>Expected to have proficiency at disaster avoidance and recovery.
</li><li>Expected to be proficient with Microsoft Office, Microsoft Operating Systems, and DICOM integration devices.
</li><li>Expected to have some basic understanding of networking.</li></ul>
</li><li>Other Qualifications: Must be able to demonstrate excellent customer service skills; do multiple tasks with frequent interruptions; and work flexible shifts.
</li><li>Attendance: Regular attendance is a requirement of this position</li><li>
English Language: Must be able to read, write and speak English.</li></ul></div>

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10000 manager of administration jobs Near Me

Administration Manager

Cafm Admin

Operations and Administration Manager

PACS Administrator

Manager, LPS Administration & Special Projects

Business Office Administrator at RPRY

PACS Administrator