manager of administration

K F Group

<p><b>Kids First Group (KFG)</b> is the leading group in Dubai, Abu Dhabi, and Doha for providing premium early years education and childcare. Founded in 2011, we have 36 nursery schools. We stand unique from other group nurseries, as each of our Kids First Group nurseries specializes in and is passionate about their own exclusive curriculum and pedagogical approach: spanning a choice from the Early Years Foundation Stage (British EYFS), Montessori Method, and Reggio Emilia Approach, to name a few.</p><p><b>Kids First Group is currently seeking for an outstanding Admin Manager, to join our growing family for an immediate start.</b></p><p><b>The Opportunity:</b></p><p>We are looking to recruit experienced &amp; dynamic Admin Manager to join one of our nurseries located in Dubai.</p><p><b>Roles and Responsibilities include:</b></p><p>&middot; To support nursery function, including general administration duties as directed by the Nursery Manager.</p><p>&middot; To provide admission information including relevant documents when requested by prospective parent, &amp; status of available places.</p><p>&middot; Assist Nursery managers on arranging tours.</p><p>&middot; To process applications and maintain waiting lists.</p><p>&middot; Manage and being well versed in Handling Sales Force (adding new leads, updating current leads...)</p><p>&middot; Updating nursery bubbles &amp; gate attendance sheets weekly</p><p>&middot; Scan and fill excel forms for Cash Advance and reimbursements.</p><p>&middot; Monthly maintenance quotations.</p><p>&middot; Coordinating with Head office, such as HR team, Finance, marketing, and sales team on any support required.</p><p>&middot; Keeping proper employee documentations and coordinating with the HR &amp; PRO for employee company documents.</p><p>&middot; To provide outstanding administrative support for the Nursery, ensuring it operates efficiently and effectively.</p><p>&middot; To act as an integral part of the Nursery team, to be a welcoming point of contact for parents and children both face to face and remotely.</p><p><b>Qualification:</b></p><p>&middot; Must have a University Degree, Preferably Bachelors in business administration.</p><p><b>Experience:</b></p><p>&middot; Must have at least 3 years relevant experience in a similar setting.</p><p>&middot; Excellent communication skills.</p><p>&middot; Ability to effectively communicate information and ideas both written and verbally.</p><p>&middot; Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.</p><p>&middot; Team Spirited &amp; make a positive contribution to children&rsquo;s learning and well-being within a happy and caring environment.</p><p><b>What we offer:</b></p><p>&middot; Excellent remuneration package.</p><p>&middot; Annual Air-Ticket and paid vacations.</p><p>&middot; Medical insurance for self as per company policy.</p><p>&middot; Working within a team of highly driven and supportive colleagues.</p><p>&middot; Training will be provided in line with KFG Requirements.</p><p>&middot; A fantastic work environment with plenty of support, mentoring and direction.</p><p><b>If you truly want to work in a great environment and have got all the above, we would like to hear from you! share your cv at careers@kidsfirstgroup.com</b></p><p>Work Location: In person</p>

Administration Manager - Abu Dhabi

Nursery Admin Manager

OKLAHOMA HOUSING FINANCE AGENCY

<p><b>Job Overview</b></p><p>We are seeking a dynamic and highly organized Administrative Manager to lead our administrative operations and ensure seamless office functionality. This pivotal role combines team management, office coordination, financial oversight, and vendor relations to create an efficient, productive environment. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional communication skills, technical proficiency, and a proactive approach to problem-solving. Join us to help shape a well-run office that supports our mission and fosters a positive workplace culture.</p><p><b>Responsibilities</b></p><ul><li>Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling for executive and team activities</li><li>Supervise administrative staff, providing training, guidance, and development opportunities to enhance team performance</li><li>Manage vendor relationships, negotiate contracts, and coordinate services such as office supplies, maintenance, and technology support</li><li>Handle confidential information with integrity while maintaining accurate filing systems and records management</li><li>Coordinate event planning for meetings, corporate events, and staff functions to promote engagement and collaboration</li><li>Oversee bookkeeping tasks using accounting software like QuickBooks; manage payroll processing and ensure timely payments</li><li>Prepare budgets, monitor expenses, and conduct financial reporting to support organizational planning and accountability</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in office management or administrative leadership roles with supervisory responsibilities</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and spreadsheets; familiarity with financial software such as QuickBooks or other accounting tools</li><li>Demonstrated experience with human resources functions including onboarding, training &amp; development, and employee relations</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment</li><li>Effective communication skills for client interaction, team collaboration, and vendor negotiations</li><li>Knowledge of medical office management or healthcare-related administrative procedures is a plus but not required</li><li>Prior experience with event planning, calendar management, filing systems, and front desk operations is highly desirable</li></ul><p>Join our team as an Administrative Manager to lead with energy and precision! Bring your expertise in office administration, financial oversight, and team leadership to create an organized workspace where everyone can thrive. Your dedication will empower our organization&rsquo;s success while fostering a vibrant workplace culture built on professionalism and collaboration.</p><p>Pay: $56,971.13 - $68,610.38 per year</p><p>Work Location: Remote</p>

Administrative Manager

Miami Gun Room

<p><b>Administrative Manager (with light Operations Support)</b><br/>Voyager Protection LLC &mdash; Hallandale Beach, FL<br/><b>This is a fully in-office position &mdash; not hybrid, not remote.</b><br/>Full-Time | Starting Pay Range $24.00-26.00/hour, depending on experience.</p><p>───</p><p><b>About Us</b></p><p>Voyager Protection is a boutique, licensed Florida security and risk management firm. We're a growing team &mdash; think startup energy, not corporate &mdash; serving clients who value discretion and reliability over flash. We wear a lot of hats, move fast, and keep things simple and honest.</p><p>We're building out our administrative foundation as we grow, and we need the right person to help keep the day-to-day running smoothly.</p><p><b>The Role</b></p><p>This is an Administrative Manager role &mdash; the person who keeps the office organized, the records straight, the invoices moving, and the daily details from slipping through the cracks. You'll also help with some day-to-day coordination (scheduling, basic client &amp; Security personnel communication) as needed, but the core of the job is administrative.</p><p>You'll work closely with our small, hands-on team where everyone pitches in.</p><p><b>What You'll Own</b></p><ul><li>General office administration &mdash; records, filings, correspondence, compliance tracking (licenses, permits, renewals)</li><li>Billing support &mdash; preparing invoices and vendor bills from templates in Zoho Books</li><li>Scheduling assistance &mdash; helping coordinate appointments, calendars, bookings (hotel, vehicle)</li><li>Vendor and document management</li><li>Light client communication support as needed</li><li>Keeping our internal systems organized</li></ul><p><b>What We're Looking For</b></p><ul><li>2+ years in administrative, office support, or assistant-type roles</li><li>Organized, detail-oriented, reliable</li><li>Solid written and spoken English</li><li>Comfortable with AI agents, AI systems (Claude, ChatGPT, Perplexity, etc.) is a must</li><li>Familiarity with Zoho, QuickBooks, or similar is a plus &mdash; happy to train</li><li>Bilingual English/Russian, English/Ukrainian or English/Spanish is a plus</li><li>Candidates must be authorized to work in the U.S. without current or future visa sponsorship.</li><li>Must be able to pass a Background check, if applicable.</li></ul><p><b>What We Offer</b></p><ul><li>$24.00-$26.00/hr starting pay based on experience</li><li>Stable, full-time, <b>fully in-office</b> position (Hallandale Beach)</li><li>Small team where your work is visible and valued</li><li>Definite room to grow as the company grows</li></ul><p>Location: Hallandale Beach, FL 33009<br/>Start: Immediate</p><p>Send resume + a short note about yourself to apply here or directly to our email: info@vsgrouplogistics.com</p><p>CHECK US OUT: www.voyagerprotection.com</p><p>Pay: $24.00 - $26.00 per hour</p><p>Work Location: In person</p>

Chicago Fire

<div><div>There has never been a more exciting time to join Chicago Fire FC.<br>
</div><div>
As one of Major League Soccer's original clubs, Chicago Fire FC is in the midst of an exciting era fueled by tremendous investment, ambition, and growth. With a new $100M state-of-the-art Endeavor Health Performance Center now open, new offices in Chicago's iconic Wrigley Building, and plans underway for a privately-funded $750M+ soccer-specific stadium set to open in 2028 in the heart of Chicago, the Club is building the future of soccer in one of the world's great sports cities.</div><div>
</div><div>
Chicago Fire FC is becoming a cultural force in Chicago by connecting communities, shaping experiences, and creating new ways for fans to engage with the game and the city. The Club's future home, McDonald&rsquo;s Park, will anchor Chicago's newest neighborhood and serve as a catalyst of growth for the next chapter of professional sports and entertainment in the city.</div><div>
</div><div>
Joining Chicago Fire FC today means joining an organization on the rise. Our growth creates once-in-a-lifetime opportunities for ambitious professionals to generate meaningful impact and help shape the future of our Club. Whether on the pitch working match day or in the front office, every team member plays a role in building something incredibly special.</div><div>
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At Chicago Fire FC, our mission is to entertain, serve, and unite Chicago through world-class experiences and a relentless pursuit of excellence. We are guided by our core values, Communication, Get Better, Joyful Purpose, Own the Outcome, Selfless, and We Compete.</div><div>
</div><div>
If you're looking for a place where your work will matter, your ideas will be heard, and your career can grow alongside one of the most ambitious projects in professional sports, we'd love to hear from you.</div><div><b>
</b></div><div><b>
Position Overview:</b></div><div>
Chicago Fire Football Club is seeking a dedicated First Team Administrator to join our team full time, fixed-term position beginning on August 2026 and ending on December 2026. You will be responsible for all aspects of team operations including but not limited to staff and player communication, budgeting, player registration, &amp; trip planning. We are searching for someone with the ability to work independently and in a team/collaborative work environment as required along with strong organizational, interpersonal, analytical, and planning skills. The First Team Administrator will report to the General Manager.</div><div><b>
</b></div><div><b>
Job Responsibilities:</b></div><ul><li>
Organize &amp; coordinate all aspects of home game operations for the First Team (meals, credentials, match coordination meetings, locker room countdowns, etc) and communicate accordingly</li><li>
Budget for, organize, &amp; coordinate all aspects of MLS and all other relevant competitions&rsquo; (US Open Cup, Leagues Cup, etc) away trip travel which includes organizing hotels, buses, flights, credentials, DMR, etc and communicate accordingly</li><li>
Budget for, organize, &amp; coordinate all aspects of First Team preseason trips</li><li>
Manage daily / weekly / monthly communication via Teamworks with players and staff regarding training &amp; travel schedules &amp; important information as needed</li><li>
Support with execution of team events and First Team family events</li><li>
Manage player registrations for all competitions to adhere to all rules &amp; regulations</li><li>
Collaborate with Second Team and Academy team operations staff to organize player movement across teams</li><li>
Collaborate with the Federations for players call-ups</li><li>
Support management of First Team operations budget in collaboration with the General Manager</li><li>
Completion of other duties as assigned</li></ul><div>
</div><div><b>
Qualifications:</b></div><ul><li>
Minimum of 3 years of experience in Team Operations or a similar role</li><li>
Strong proven experience in Team Operations/Administration</li><li>
Conversational Spanish language fluency preferred</li><li>
Must display a strong work ethic and desire to build a career in professional sports</li><li>
Excellent interpersonal and communication skills</li><li>
Ability to adapt in a fast-paced environment</li><li>
Travel and ability to work weekends/flexible hours required</li><li>
Ability to work non-traditional hours, in non-traditional settings, including all home games (or other work events) that fall on nights, weekends, and/or holidays</li></ul><div><br>
<b>
Preferred Qualifications:</b></div><ul><li>
Strong proven experience in Team Operations/Administration</li><li>
Bilingual (English/Spanish) communication skills preferred</li></ul><div>
</div><div><b>
Compensation:</b></div><ul><li>
This role offers a salary range of $75,000.00 - $82,500.00 annually (prorated over the duration of employment)</li><li>
Final salary is determined by carefully considering the applicant's background, experience, and qualifications. Base pay may vary significantly based on geographic location, job-specific knowledge, skills, and overall experience. This role is classified as Full-time, exempt.</li><li>
This role is bonus eligible based on club-wide goals.</li><li>
Additional benefits &amp; perks: https://www.chicagofirefc.com/careers.</li></ul><div></div><div><br>
</div><div><b><i>
Please note:</i></b></div><div>
Chicago Fire FC is committed to fostering, cultivating, and preserving a culture of diversity, equity, accessibility, and inclusion. Our diversity initiatives start with the recruitment and selection process; therefore, we&rsquo;d like to welcome all diverse candidates to apply to opportunities within our Club.</div><div>
CFFC is committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination. The Company does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, ethnicity, citizenship, age, veteran or military status, disability, sexual orientation, sexual orientation or expression, marital status or any other characteristic protected by law. This policy governs all aspects of employment, including hiring, promotion, compensation, discipline, termination, and access to benefits and training.<br>
</div><div>
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact the People and Culture Department at Peopleandculture@chicagofirefc.com to let us know the nature of your request and your contact information.<br>
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</div><div><b>MLS Privacy Policy:</b></div><ul><li>
By clicking apply, you agree to the terms of the MLS Privacy Policy.</li></ul></div><div></div>

First Team Administrator (Fixed-Term Employment)

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div><br>
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><p><br>
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</p>
Job Description:
<div><b>
Job summary:</b>
</div><div>We are looking for a reliable and proactive Office Administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.</div><p></p><p><b><br>
Daily Responsibilities of the Office Administrator include but not limited to the following:</b></p><ul><li>
Active member of the Fire Marshall team.</li><li>
Active member of the First Aider team.</li><li>
Assists in office refurbishments, office relocations and seating re-arrangements.</li><li>
Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office-related suppliers.</li><li>
Maintaining all office-related folders, trackers &amp; inventories.</li><li>
Assist in handling office maintenance issues (AC related issues, equipment for repair&hellip;).</li><li>
Responsible for ordering, distributing, and arranging the office stationery.</li><li>
Responsible for ordering food for the clients, daily water supply, weekly pantry supplies &amp; cleaning materials and supplies.</li><li>
Track and schedule AMCs of office-related suppliers (Pest Control, AC, Water filter, Air freshener&hellip;).</li><li>
Source suppliers for office requirements (table, chairs, equipment&hellip;).</li><li>
Monitor the maintenance of the AED machines (battery, adult &amp; pediatric pads).</li><li>
Assist in replenishing First Aid kit supplies.</li><li>
Assist in document destruction.</li><li>
Prepare building work permits for contractors and suppliers.</li><li>
Assist with incident report documentation.</li><li>
Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.</li><li>
Arrange uniforms and name badge for the Drivers, Handyman, Office Help, Pantry Assistant &amp; Doormen.</li><li>
Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security.</li><li>
Reporting concerns/issues related to the common areas such as toilets, corridor, staircase &amp; parking</li></ul>
Desired Skill &amp; Expertise:
<div><b>
Qualifications:</b></div><ul><li>
Bachelor's degree in business administration or a related field
</li><li>Proven experience as an office administrator, office assistant, or similar role
</li><li>Knowledge of office management systems and procedures</li><li>
Strong organizational and time management skills
</li><li>Excellent communication and interpersonal skills
</li><li>Ability to multitask and prioritize tasks effectively</li><li>
Proactive and independent</li><li>
Proficiency in Microsoft Office Suite and other office software
</li><li>Fluent in English</li><li>
UAE National with Family Book.</li></ul></div>

Administrator - Office Management (UAE National)

Burke

<div><p><b>Location:</b> Nacogdoches Mental Health Clinic - Nacogdoches, TX<br>
<b>Position Number:</b> 86<br>
<b>Compensation:</b> $47,846.00 annually</p>
<h2 class="jobSectionHeader"><b>
About the Role</b></h2>
<p>
The Administrative Manager is responsible for overseeing the daily operations of the support staff and general office while ensuring efficient administrative processes that support quality behavioral healthcare services. This position manages clinical records, fee collection systems, clinical databases, office supplies, and mail flow while maintaining compliance with Agency and clinical standards.</p>
<p>
The Administrative Manager also prepares reports and audits, serves as the Designated Records Monitor (DRM), and works closely with clinical staff, support staff, consumers, and outside agencies to ensure smooth office operations and exceptional customer service.</p>
<h2 class="jobSectionHeader"><b>
What You'll Do</b></h2>
<ul><li>Supervise and coordinate the daily activities of support staff and office operations.
</li><li>Manage clinical records in accordance with Agency and regulatory requirements.
</li><li>Oversee fee collection systems and maintain accurate financial records.
</li><li>Prepare and maintain clinical databases.
</li><li>Order office supplies and coordinate incoming and outgoing mail.
</li><li>Prepare monthly and quarterly reports and complete requested audits.
</li><li>Serve as the Designated Records Monitor (DRM).
</li><li>Work collaboratively with clinical staff, consumers, and community agencies to ensure compliance with clinical standards.
</li><li>Maintain accurate documentation and administrative records.
</li><li>Provide excellent customer service and professional communication in person and by telephone.
</li></ul><h2 class="jobSectionHeader"><b>What You Need</b></h2>
<h3 class="jobSectionHeader"><b>Required</b></h3>
<ul><li>Bachelor's degree from an accredited college or university.
</li><li>Two (2) years of clerical experience in a medical office, mental health-related setting, or business office.
</li><li>Valid Texas driver's license.
</li><li>Driving record insurable by Burke's insurance administrator.
</li><li>Ability to complete Defensive Driving training.
</li><li>Knowledge of word processing and database software.
</li><li>Strong typing, telephone, organizational, and communication skills.
</li><li>Ability to work professionally with adults diagnosed with severe and persistent mental illness.
</li></ul><h3 class="jobSectionHeader"><b>Preferred</b></h3>
<ul><li>Bachelor's degree in Business or Management.
</li><li>Three (3) years of leadership and management experience in a medical office, mental health-related setting, or business office.
</li></ul><h2 class="jobSectionHeader"><b>Work Schedule</b></h2>
<ul><li>Monday - Friday, generally 8:00 a.m. - 5:00 p.m.
</li><li>Occasional after-hours work may be required.
</li></ul><h2 class="jobSectionHeader"><b>Physical Requirements</b></h2>
<ul><li>Ability to lift up to 50 pounds.
</li><li>Ability to bend, reach, and move throughout the workday.
</li><li>Visual and auditory skills sufficient to perform telephone, receptionist, and transcription duties.
</li><li>Fine motor skills necessary for accurate handwriting and typing.
</li></ul><h2 class="jobSectionHeader"><b>Why Burke?</b></h2>
<p>
At Burke, you'll have the opportunity to build a meaningful career while making a real difference in the communities we serve. We value teamwork, integrity, and compassion, and we're committed to supporting our employees with opportunities for professional growth, collaboration, and continued learning.</p>
<h2 class="jobSectionHeader"><b>
Equal Opportunity Employer</b></h2>
<p>
Burke is an Equal Opportunity Employer and does not discriminate based on race, color, gender, sexual orientation, national origin, religion, age, or disability unless such characteristics are bona fide occupational requirements.</p>
<p>
Applicants must provide proof of identity and employment authorization as part of the hiring process. All final candidates are subject to background and driving record checks as part of Burke's pre-employment screening process.</p></div>

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