manager of administration

BAB AL TEB MEDICAL CENTRE AND PHARMACY

Administration Manager &ndash; BAB AL TEB MEDICAL CENTRE LLCMussafah, Abu DhabiJob LocationAbu DhabiJob TypeFull-TimeJob SummaryWe are seeking an experienced and highly organized Administration Manager to oversee the day-to-day administrative and operational activities of our medical center in Abu Dhabi. The ideal candidate should have strong healthcare administration experience, leadership skills, and knowledge of Department of Health (DOH) regulations and healthcare operational standards.Key Responsibilities<ul><li>Manage daily administrative and operational activities of the medical center</li><li>Supervise front office, reception, insurance coordination, and administrative staff</li><li>Ensure compliance with DOH regulations, policies, and licensing requirements</li><li>Coordinate with insurance companies, suppliers, and external service providers</li><li>Monitor staff attendance, scheduling, and operational performance</li><li>Support HR activities including recruitment coordination, onboarding, and staff documentation</li><li>Maintain facility documentation, contracts, and regulatory records</li><li>Handle patient complaints and ensure high-quality customer service</li><li>Coordinate audits, inspections, and accreditation-related activities</li><li>Ensure smooth communication between management and departments</li><li>Prepare operational reports and support management decision-making</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree in Healthcare Administration, Business Administration, or related field</li><li>Minimum 2&ndash;5 years of experience in healthcare/medical center administration in UAE</li><li>Knowledge of DOH regulations and healthcare operations in Abu Dhabi</li><li>Strong leadership, communication, and organizational skills</li><li>Experience with healthcare systems, insurance processes, and medical center operations</li><li>Proficiency in Microsoft Office and reporting systems</li><li>Ability to work under pressure and manage multiple responsibilities</li></ul>Preferred Qualifications<ul><li>Experience in medical centers or healthcare facilities in Abu Dhabis</li><li>arbic language skills will be an advantage</li></ul>Benefits<ul><li>Competitive salary package</li><li>Annual leave and air ticket as per UAE Labour Law</li><li>Health insurance</li><li>Professional working environment</li><li>Career growth opportunities</li></ul>Work Location: In person

Administrative Manager

Al-Mustafa Medical Center

Job Summary: Al Mustafa Hospital is seeking a dynamic and experienced Manager Administration &amp; Human Resources to oversee hospital administration and HR operations. The ideal candidate must have prior experience in the healthcare/hospital sector and possess strong leadership, organizational, and people management skills.Key Responsibilities:<ul><li>Manage day-to-day hospital administrative operations.</li><li>Oversee recruitment, onboarding, employee relations, and performance management.</li><li>Ensure compliance with labor laws, hospital policies, and regulatory requirements.</li><li>Supervise attendance, leave management, payroll coordination, and HR documentation.</li><li>Develop and implement HR policies and procedures.</li><li>Coordinate with department heads to address staffing and operational needs.</li><li>Manage vendor contracts, facility administration, and support services.</li><li>Handle employee grievances and disciplinary matters professionally.</li><li>Prepare HR and administrative reports for management.</li></ul>Requirements:<ul><li>Master's degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 5&ndash;7 years of experience in Administration &amp; HR, preferably in a hospital or healthcare setting.</li><li>Strong knowledge of HR practices, labor laws, and hospital administration.</li><li>Excellent leadership, communication, and problem-solving skills.</li><li>Proficiency in MS Office and HR management systems.</li></ul>Location: Gulshan e Iqbal Block 13CWork Location: In person

Manager Admin & HR - Hospital Sector

M Tec Electro Mechanical LLC 

Administrator &ndash; Job Description (Emirati Candidate)Job Title: Administrator Location: UAE Nationality Preference: Emirati Candidate Industry: MEP / Construction / General AdministrationJob SummaryWe are looking for a motivated and organized Emirati Administrator to support daily office operations and administrative activities. The candidate will be responsible for handling documentation, coordinating with departments, maintaining records, and ensuring smooth office administration.Key Responsibilities<ul><li>Manage daily office administrative tasks and documentation.</li><li>Handle filing, data entry, and record maintenance.</li><li>Coordinate with HR, accounts, procurement, and site teams.</li><li>Prepare letters, reports, and official correspondence.</li><li>Answer phone calls, emails, and assist visitors professionally.</li><li>Maintain office supplies and monitor office requirements.</li><li>Support document control and employee records management.</li><li>Schedule meetings and maintain calendars.</li><li>Assist management with administrative support and reporting.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements<ul><li>UAE National (Emirati) with Family Book.</li><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field.</li><li>Good communication skills in English and Arabic.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Professional attitude and teamwork skills.</li></ul>Work Location: In person

Administrator (UAE National )

Prime Edge Technologies

About the Role: Riyadh is rapidly emerging as a hub for digital transformation, and at Prime Edge Technologies, we are building enterprise solutions that combine operational excellence with modern digital thinking. We develop scalable business systems that improve how organizations operate, collaborate, and grow. We are looking for a Senior Administration and Operations Manager who can take ownership of our operational strategy and internal efficiency. You are not just managing processes; you are shaping how the company runs at scale. You will work closely with leadership to bridge business needs, team coordination, and execution across departments.Why Work With Us? The Environment: Our Riyadh office is located in a professional business district designed for focus, collaboration, and growth. We value a workspace that supports productivity and clarity of thought. Operational Impact: Your work directly influences how the company scales. Decisions you make will shape internal systems and long-term efficiency. Modern Approach: We use cloud-based tools and structured workflows to ensure transparency and accountability across all teams. Growth: You will have opportunities to lead cross-functional initiatives and expand into regional operational leadership roles.Key Responsibilities: Operational Strategy: Oversee and improve day-to-day business operations to ensure efficiency and alignment with company goals. Process Optimization: Identify gaps in workflows and implement scalable systems to improve performance across departments. Team Coordination: Support and guide administrative and operations staff, ensuring clarity in roles and responsibilities. Project Oversight: Manage internal projects from planning through execution, ensuring timelines and quality standards are met. Stakeholder Communication: Act as a key point of contact between leadership, teams, and external partners to ensure smooth operations.What We Are Looking For: Experience: 6+ years in operations, administration, or business management, including leadership responsibilities. Background: Proven experience in managing cross-functional teams or business operations in a structured environment. Skills: Strong organizational, analytical, and communication skills with the ability to manage multiple priorities. Language: English (B2/C1 required). Arabic is a strong advantage. Mindset: You are structured, proactive, and focused on building systems that scale efficiently in fast-growing environments.Pay: ﷼17,000.00 - ﷼24,000.00 per monthWork Location: In person

Senior Administration and Operations Manager

Grand City

We&rsquo;re Hiring: Admin Executive Location: ArifwalaWe are looking for a responsible, organized, and proactive Admin Executive to join our team in Arifwala. The ideal candidate will be responsible for handling day-to-day administrative operations, maintaining office coordination, and ensuring smooth workflow across departments.This role is best suited for individuals with strong communication, multitasking, and organizational skills who can efficiently manage office administration in a professional environment.Key Responsibilities:<ul><li>Manage daily administrative and office operations</li><li>Maintain office records, files, and documentation</li><li>Coordinate with different departments for operational support</li><li>Handle office correspondence, emails, and phone calls</li><li>Supervise office supplies, inventory, and vendor coordination</li><li>Assist management in scheduling meetings and preparing reports</li><li>Ensure discipline, cleanliness, and proper office management</li><li>Support HR and management in administrative tasks when required</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or relevant field</li><li>1&ndash;3 years of administrative experience preferred</li><li>Strong communication and interpersonal skills</li><li>Good command of MS Office (Word, Excel, PowerPoint)</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Professional attitude and problem-solving skills</li></ul>What We Offer:<ul><li>Professional working environment</li><li>Career growth opportunities</li><li>Market-competitive salary package</li><li>Learning and development opportunities</li></ul>Work Location: In person

Admin Executive - Arifwala

Al Hadeed tech. Cont. LLC

We are looking for a responsible and experienced Admin cum Operations Coordinator for our interiors company. The candidate should be capable of handling daily administrative activities along with coordinating operational requirements efficiently. Preferred Age limit 25 to 40 yrsKey ResponsibilitiesCoordinate daily operations and vehicle movements.Maintain records of fuel, maintenance, and attendance.Prepare operational documents.Follow up with site team regarding work schedules, timesheets, and collections.Coordinate with engineers, drivers, workers and site supervisors for smooth operations.Handle office administration, filing, documentation, and reporting.Monitor equipment breakdowns and coordinate maintenance schedules.Update operational reports and maintain accurate data in Excel/software systems.Assist management in planning and operational support activities.Handle customer inquiries and maintain professional communication with clients.RequirementsMinimum 3&ndash;5 years of experience in administration and operations coordination.Experience in construction .Good knowledge of MS Office, especially Excel and email correspondence.Strong communication and coordination skills.Ability to work under pressure and manage multiple tasks.Candidate should be organized, responsible, and capable of handling independent tasks.Preferred SkillsKnowledge of invoicing and basic accounts coordination.Problem-solving and multitasking abilities.Team coordination and workforce handling skills.Job Type: Full-timeIndustry: Construction Operations/workers managementSalary: AED 4000 to 5000 pmWork Location: In personPay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Admin cum operations Coordinator with 4 yrs UAE experience

Climax Software Solutions

Role OverviewThe Deputy Manager &ndash; HR &amp; Admin is responsible for planning, supervising, controlling, and improving all Human Resource and Administrative functions of the organization. The role acts as a key support to senior management, ensuring smooth day-to-day operations, policy enforcement, employee discipline, compliance, and a professional workplace environment.This position requires a hands-on leader who can manage teams, build systems, resolve issues, and ensure alignment between HR, Admin operations, and business objectives.Key ResponsibilitieHuman Resources Responsibilities1. HR Operations &amp; Governance<ul><li>Oversee end-to-end HR operations including hiring, onboarding, probation management, performance tracking, and employee exit processes.</li><li>Ensure HR policies, SOPs, and procedures are implemented consistently across the organization.</li><li>Maintain compliance with labor laws and statutory requirements.</li><li>Regularly review and update HR policies in alignment with company needs and legal requirements.</li></ul>2. Recruitment &amp; Workforce Planning<ul><li>Manage and monitor recruitment processes, ensuring timely hiring as per departmental requirements.</li><li>Coordinate with HODs and management for manpower planning and job requirements.</li><li>Review job descriptions, offer letters, and employment contracts before issuance.</li><li>Track recruitment metrics such as hiring turnaround time and quality of hire.</li></ul>3. Attendance, Leave &amp; Discipline Management<ul><li>Supervise attendance, leave, and time management systems.</li><li>Identify patterns of absenteeism, late arrivals, and policy violations.</li><li>Handle disciplinary matters, warnings, and escalations as per company policy.</li><li>Act as the first-level authority for employee disciplinary and conduct-related issues.</li></ul>4. Employee Relations &amp; Engagement<ul><li>Serve as a key point of contact for employee grievances, concerns, and conflict resolution.</li><li>Conduct counseling sessions and mediate workplace conflicts.</li><li>Support initiatives related to employee engagement, motivation, and retention.</li><li>Coordinate employee feedback mechanisms and present insights to management.</li></ul>5. Performance &amp; Employee Lifecycle Management<ul><li>Coordinate probation evaluations and confirmation processes.</li><li>Support performance review cycles and employee development discussions.</li><li>Monitor employee lifecycle stages and ensure documentation accuracy.</li><li>Work closely with management on employee retention strategies.</li></ul>6. Payroll &amp; Compensation Oversight<ul><li>Review and verify payroll data, allowances, deductions, and benefits.</li><li>Ensure salary processing accuracy and timely disbursement.</li><li>Coordinate with finance for payroll approvals and corrections.</li><li>Oversee employee benefits administration where applicable.</li></ul>Administrative Responsibilities1. Office Administration &amp; Facilities Management<ul><li>Oversee office infrastructure, maintenance, cleanliness, and facility operations.</li><li>Ensure availability and proper functioning of utilities, internet, power backup, and office equipment.</li><li>Implement preventive maintenance plans for office facilities.</li><li>Ensure a safe, professional, and compliant workplace environment</li></ul>2. Vendor, Asset &amp; Contract Management<ul><li>Manage administrative vendors and service providers (security, maintenance, housekeeping, etc.).</li><li>Review quotations, negotiate terms, and recommend vendor selection to management.</li><li>Oversee asset management, inventory control, and periodic asset audits.</li><li>Monitor vendor performance and service-level compliance.</li></ul>3. Security &amp; Transport Oversight<ul><li>Supervise office security arrangements and protocols.</li><li>Ensure proper access control and safety measures.</li><li>Oversee transport arrangements if applicable and ensure compliance with company policy.</li></ul>Management, Reporting &amp; Strategic Support<ul><li>Prepare and present monthly HR &amp; Admin reports to senior management.</li><li>Provide insights on headcount trends, attrition, attendance, and discipline.</li><li>Identify operational gaps and recommend process improvements.</li><li>Support management in audits, inspections, and internal reviews.</li><li>Act as second-in-command for HR &amp; Admin operations in the absence of the department head.</li></ul>Leadership &amp; Team Management<ul><li>Supervise HR and Admin officers/executives.</li><li>Assign tasks, set priorities, and monitor team performance.</li><li>Provide guidance, coaching, and performance feedback to team members.</li><li>Ensure proper delegation and accountability within the team.</li></ul>Skills &amp; Competencies<ul><li>Strong understanding of HR operations, policies, and labor laws</li><li>Excellent people management and conflict resolution skills</li><li>Strong administrative and organizational abilities</li><li>Decision-making and problem-solving skills</li><li>Effective communication and reporting skills</li><li>Ability to handle confidential information professionally</li><li>Proactive mindset with a focus on continuous improvement</li></ul>Qualification &amp; Experience<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field (Master&rsquo;s preferred)</li><li>5&ndash;7 years of relevant experience in HR &amp; Admin, including a supervisory or managerial role</li><li>Experience in a software house or corporate environment will be an advantage</li></ul>Authority &amp; Accountability<ul><li>Authorized to enforce HR &amp; Admin policies and procedures</li><li>Authorized to escalate disciplinary and operational issues</li><li>Accountable for HR &amp; Admin operational efficiency, compliance, and team performance</li></ul>Job Type: Full-timeWork Location: In person

DEPUTY MANAGER HR & ADMIN

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