manager of administration

Gibs Business School

<div><div><b>Job Title: Admin &amp; Maintenance Manager</b></div><div><b>
Location:</b> GIBS Business School, Bengaluru</div><div><b>
About the Role:</b></div><div>
We are seeking an experienced <b>Admin &amp; Maintenance Manager</b> from the <b>service industry background</b> who can efficiently handle campus administration, maintenance activities, and team supervision. The ideal candidate should have strong leadership skills to manage housekeeping staff, security personnel, and executives while ensuring smooth <b>day-to-day campus operations, inventory control, and asset management</b>.</div><div><b>
Key Responsibilities:</b></div><ul><li>
Oversee all <b>administrative and maintenance activities</b> within the campus.</li><li>
Manage and lead the housekeeping team, security staff, and admin executives.</li><li>
Ensure proper upkeep, cleanliness, safety, and infrastructure maintenance of the campus.</li><li>
Supervise <b>day-to-day campus operations</b> and resolve issues promptly.</li><li>
Monitor vendor management, AMC (Annual Maintenance Contracts), and facility services.</li><li>
Handle procurement, logistics, and administrative documentation.</li><li>
Maintain and monitor <b>campus inventory and assets</b>, including:</li><li>
Tracking all furniture, equipment, IT hardware, and consumables.</li><li>
Maintaining updated records of stock levels, asset registers, and usage logs.</li><li>
Ensuring periodic audits, tagging, and preventive maintenance of assets.</li><li>
Coordinating purchase, repairs, disposal, and replacement of inventory/assets.</li><li>
Implementing cost-control measures to avoid wastage and pilferage.</li><li>
Implement policies, SOPs, and compliance related to administration, safety, and facilities.</li><li>
Coordinate with management for smooth execution of events, campus activities, and official requirements.</li><li>
Ensure cost-effective management of resources while maintaining quality standards.</li></ul><div><b>
Requirements:</b></div><ul><li>
Graduate (preferred in Management/Administration or related field).</li><li>
Minimum <b>5&ndash;7 years of experience</b> in Administration &amp; Maintenance, preferably from <b>service industries</b> (education, hospitality, corporate facilities, etc.).</li><li>
Proven ability to handle large teams (housekeeping, security, executives).</li><li>
Strong communication, organizational, and problem-solving skills.</li><li>
Knowledge of vendor management, facility operations, <b>inventory &amp; asset lifecycle management</b>, and compliance.</li></ul></div><div></div>

Admin & Maintenance Manager

SANY Saudi Arabia

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Admin Manager
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Riyadh, Saudi Arabia
 </p>
 <p>
  <strong>
   Company:
  </strong>
  SANY Saudi Arabia
 </p>
 <p>
  <strong>
   Department:
  </strong>
  Administration
 </p>
 <p>
  <strong>
   Notice Period:
  </strong>
  Immediate
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  The
  <strong>
   Admin Manager
  </strong>
  will be responsible for overseeing and managing all administrative functions to ensure smooth day-to-day operations. This role requires strong leadership, organizational, and communication skills to support business growth, compliance, and efficiency within SANY Saudi Arabia. The Admin Manager will serve as a key link between management, employees, and external stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <strong>
   1. Office Management &amp; Administration
  </strong>
 </p>
 <ul>
  <li>
   Oversee daily office operations to ensure a well-organized and efficient work environment.
  </li>
  <li>
   Manage office facilities, utilities, supplies, and vendor relationships.
  </li>
  <li>
   Implement and maintain effective administrative policies and procedures.
  </li>
  <li>
   Ensure all licenses, permits, and legal documents are up to date.
  </li>
 </ul>
 <p>
  <strong>
   2. HR &amp; Employee Support (Coordination Role)
  </strong>
 </p>
 <ul>
  <li>
   Coordinate with the HR team on employee matters, including onboarding, visa processing, and compliance with Saudi labor laws.
  </li>
  <li>
   Support employee engagement initiatives and address administrative-related staff concerns.
  </li>
  <li>
   Manage employee records, attendance, and leave documentation.
  </li>
 </ul>
 <p>
  <strong>
   3. Compliance &amp; Government Relations (GRO)
  </strong>
 </p>
 <ul>
  <li>
   Liaise with government authorities for visas, work permits, Iqama renewals, and company registrations.
  </li>
  <li>
   Ensure full compliance with Saudi regulations and corporate governance standards.
  </li>
  <li>
   Manage relationships with external legal and governmental bodies.
  </li>
 </ul>
 <p>
  <strong>
   4. Budgeting &amp; Cost Control
  </strong>
 </p>
 <ul>
  <li>
   Prepare and manage the administration department&rsquo;s budget.
  </li>
  <li>
   Monitor costs related to office operations, procurement, and facilities management.
  </li>
  <li>
   Identify cost-saving opportunities without compromising operational efficiency.
  </li>
 </ul>
 <p>
  <strong>
   5. Leadership &amp; Team Management
  </strong>
 </p>
 <ul>
  <li>
   Lead and supervise administrative staff, providing guidance, training, and performance evaluations.
  </li>
  <li>
   Foster a culture of teamwork, accountability, and continuous improvement.
  </li>
  <li>
   Act as a bridge between employees and senior management for administrative issues.
  </li>
 </ul>
 <li>
 </li>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   <strong>
    Education:
   </strong>
   Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s preferred).
  </li>
  <li>
   <strong>
    Experience:
   </strong>
   Minimum
   <strong>
    7&ndash;10 years of experience
   </strong>
   in administration, including at least
   <strong>
    3 years in a managerial role
   </strong>
   in Saudi Arabia.
  </li>
  <li>
   <strong>
    Languages:
   </strong>
  </li>
  <li>
   Proficiency in
   <strong>
    English
   </strong>
   &ndash; required.
  </li>
  <li>
   <strong>
    Arabic
   </strong>
   &ndash; preferred.
  </li>
  <li>
   Mandarin Chinese &ndash; an added advantage.
  </li>
  <li>
   Strong knowledge of Saudi labor laws, government regulations, and corporate governance.
  </li>
  <li>
   Excellent leadership, problem-solving, and decision-making skills.
  </li>
  <li>
   Proficiency in MS Office Suite and ERP systems.
  </li>
 </ul>
 <p>
  <strong>
   Key Competencies:
  </strong>
 </p>
 <ul>
  <li>
   Strong organizational and planning skills.
  </li>
  <li>
   Effective communication and negotiation abilities.
  </li>
  <li>
   Attention to detail with a focus on compliance.
  </li>
  <li>
   Ability to work under pressure and meet deadlines.
  </li>
  <li>
   High level of integrity and professionalism.
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Manager

<div><div>About the Job</div><div>
KSB is a leading supplier of pumps, valves and related services. Our reliable, high-efficiency products are used in applications wherever fluids need to be transported or shut off, covering everything from building services, industry and water transport to waste water treatment, power plant processes and mining. Founded in 1871 in Frankenthal, Germany, the company has a presence on all continents with its own sales and marketing organizations and manufacturing facilities. Around the globe, more than 190 service centers and around 3,500 service specialists are on hand to provide local inspection, service, maintenance and repair services under the KSB SupremeServ brand. Innovative technology that is the fruit of KSB&rsquo;s research and development activities forms the basis for the company&rsquo;s success.<br>
<br>
At KSB, we recognize that it is people who make the difference &ndash; the people we employ and the people we serve. This is why we are committed to equal rights and treatment worldwide and never lose sight of the aspects of ecology and sustainability when manufacturing our products.</div><div></div><div>
Position: Manager &ndash; Administration &amp; IR.</div><div>
Department: Administration<br>
Location: Hassanabdal-KSB Pakistan<br>
Shift: Day</div><div></div><div>
Purpose of the Position:</div><div>
As Manager &ndash; Administration &amp; Industrial Relations (IR), you will play a pivotal role in ensuring smooth administrative operations and fostering positive employee relations across the location. You will be responsible for managing employee relations in a unionized environment, ensuring compliance with labor laws, and fostering a positive workplace culture.</div><div></div><div>
Key Responsibilities</div><ul><li><div>
Navigated HR and Industrial Relations (IR) complexities with unionized staff, managing employee relations, disciplinary actions and ensuring adherence to legal procedures.</div></li><li><div>
Efficiently managed mess operations for management and factory staff; skillfully addressed CBA and non-management staff grievances, maintaining compliance and positive employee relations.</div></li><li><div>
Spearheaded government correspondence with EOBI, Social Security, and other agencies, ensuring timely payments, accurate record maintenance, and smooth interactions with regulatory bodies.</div></li><li><div>
Oversee all administrative operations, ensuring smooth day-to-day management of office and plant facilities.</div></li><li><div>
Implement, and monitor HR &amp; IR policies in line with labor laws and company standards.</div></li><li><div>
Maintain strong relationships with employees, unions, and external stakeholders to foster a positive work environment.</div></li><li><div>
Supervise security, transport, housekeeping, and other support services.</div></li><li><div>
Coordinate with all concerned departments to drive employee engagement, performance, and workplace safety initiatives.</div></li><li><div>
Prepare reports on IR trends and administrative improvements.</div></li></ul><div></div><div>
Requirements</div><ul><li><div>
Bachelor&rsquo;s/master&rsquo;s degree in law, Human Resources, OR Business Administration</div></li><li><div>
8-12 years of experience in administration and industrial relations within a manufacturing or industrial environment.</div></li><li><div>
Strong knowledge of labor laws, compliance, and best practices in IR.</div></li><li><div>
Excellent communication, negotiation, and leadership skills.</div></li><li><div>
Ability to work under pressure and maintain professionalism in sensitive situations.</div></li></ul><div>
What We Offer:</div><ul><li><div>
Competitive salary and benefits package.</div></li><li><div>
Opportunities for professional growth and development.</div></li><li><div>
A collaborative and innovative work environment.</div></li></ul><div></div><div>
Why Join Us?</div><div><br>
If you are seeking a challenging opportunity to grow your career in a dynamic and supportive organization, we encourage you to apply and Transform Your Career with Us.</div><div>
How to Apply:</div><div></div><div>
Interested candidates are encouraged to submit their CVs through our company portal by October 15, 2025.</div></div>

Admin & IR Manager

The Citizens Foundation (TCF)

<p><b>Description</b></p><p>Responsible for the administrative running of TCF schools in coordination with Area Education Manager and school staff.</p><ul><li>Overall day to day administrative management of schools in an area</li><li>Address improvement gaps through results of compliance check visits by Administration and Compliance Manager</li><li>Ensure conduct according to TCF rules and policies in the schools</li><li>Support data collection and data entry requirements through Area Coordinator, ensuring close quality control</li><li>Ensure annual demands preparation for schools</li><li>Ensure delivery of supplies (furniture, books, copies, stationary, uniform, academics) to the schools</li><li>Deal with contractors and vendors where required</li><li>Ensure day to day fleet management and monitoring including processing and monitoring of garage expenses</li><li>Maintain security records, inventory checks and transport control</li><li>Prepare all school reports/ status of schools, accounts report</li><li>Prepare annual budgets of schools and area</li><li>Ensure maintenance and cleanliness of schools</li><li>Monitor/report progress of construction work and progress reports</li><li>Support audit related activities</li><li>Support HR related activities</li><li>Ensure record keeping measures of schools and area office</li><li>Address miscellaneous issues faced by the school through consultation with Area Education Manager</li><li>Communicate with the education board for various education purposes</li><li>Facilitate and support the area in absence of Area Education Manager</li><li>To perform other duties as assigned by Area Education Manager</li></ul><p><b>Required Skills</b></p><ul><li>Proficiency in using computer (MS Office, Internet )</li><li>Good with data</li><li>Positive relationship building and management</li><li>Good communication and interpersonal skills</li><li>Strong awareness of TCF rules and</li><li>Should have a proactive approach to problems</li></ul><p><b>Education</b></p><p>Bachelors</p><p><b>Experience</b></p><p>At least 2 years of working experience preferably in the Administration side.</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>What is your Current Salary?</li><li>What is your Expected Salary?</li><li>Are you willing to negotiate?</li></ul><p>Work Location: In person</p>

Area Administrator – Hyderabad

Marten Digitals

<p><b>Marten Digitals is seeking a motivated and detail-oriented Admin &amp; HR Manager to join our dynamic team. The ideal candidate will oversee daily administrative operations, manage HR functions, and support the overall efficiency of the organization.</b></p><p><b>Key Responsibilities:</b></p><ul><li><b>Oversee and manage day-to-day office administration.</b></li><li><b>Respond to employee queries and provide general administrative support.</b></li><li><b>Assist in the recruitment process, including posting job advertisements, screening resumes, and coordinating interviews.</b></li><li><b>Support the onboarding process by preparing documentation and assisting with orientation sessions.</b></li><li><b>Provide support in developing and implementing HR policies and procedures.</b></li><li><b>Maintain and update employee records in the HR management system.</b></li><li><b>Manage payroll, attendance, and leave records.</b></li><li><b>Assist in organizing and coordinating employee engagement activities and events.</b></li><li><b>Help with payroll preparation by providing relevant employee information.</b></li><li><b>Contribute to the performance management process by coordinating reviews and maintaining performance records.</b></li></ul><p><b>Qualifications and Skills:</b></p><ul><li><b>Currently pursuing or recently completed a Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</b></li><li><b>Proven experience as an Admin &amp; HR Manager or in a similar role.</b></li><li><b>Ability to work independently and as part of a team.</b></li><li><b>Proficiency in MS Office (Word, Excel, PowerPoint).</b></li><li><b>Excellent communication, organizational, and interpersonal skills.</b></li><li><b>Ability to maintain confidentiality and handle sensitive information with discretion.</b></li><li><b>Strong attention to detail and ability to multitask in a fast-paced environment.</b></li><li><b>Enthusiastic and proactive approach to tasks and problem-solving.</b></li></ul><p><b>Job Type:</b> On-Site</p><p><b>Night Shift:</b> 7:00 PM &ndash; 3:00 AM</p><p><b>Days</b>: Monday to Saturday<br/><b>Location: </b>Gulshan-e-Iqbal, Block-10 Main NIPA, Karachi.</p><p>Job Type: Full-time</p><p>Pay: Rs30,000.00 &ndash; Rs40,000.00 per month</p><p>Job Types: Full-time, Internship, Fresher</p><p>Pay: Rs30,000.00 - Rs40,000.00 per month</p><p>Work Location: In person</p>

Admin & HR Manager

Vortexian Tech (SMC-Pvt) Ltd

<p><b>Position:</b> Admin &amp; Finance Manager<br/><b>Reporting To:</b> Director Administration (with reporting responsibilities to MD)<br/><b>Position Level:</b> Mid-Senior Management</p><p><b>Timings:</b> 6:00 PM &ndash; 3:00 AM<br/><b>Location:</b> DHA Phase 8, Lahore</p><p><b>Role Overview</b></p><p>The Admin &amp; Finance Manager is responsible for the smooth execution of administrative and financial operations. This includes handling payroll, tax reporting, cost control, budgeting, and staff attendance management. The role requires close coordination with the <b>Director Admin and the Managing Director</b>, ensuring financial discipline, transparency, and efficiency in day-to-day operations.</p><p><b>Core Responsibilities1. Administration</b></p><ul><li>Execute all administrative tasks as delegated by the Director Admin.</li><li>Maintain and update team attendance records on a daily basis.</li><li>Share <b>weekly attendance and compliance reports</b> with the MD.</li><li>Ensure office administration, vendor coordination, and operational support.</li></ul><p><b>2. Finance &amp; Payroll</b></p><ul><li>Process monthly payroll accurately and on time.</li><li>Handle statutory tax reporting (income tax, withholding, sales tax, etc.) in compliance with regulations.</li><li>Maintain records of all financial transactions under the supervision of the Director Admin.</li><li>Support audits and financial compliance requirements.</li></ul><p><b>3. Cost Control &amp; Budgeting</b></p><ul><li>Prepare <b>weekly cost and budget reports</b> for submission to Director Admin and MD.</li><li>Conduct <b>monthly OPEX (Operational Expenditure) cost evaluation and budgeting</b>.</li><li>Share <b>time-budget reports at least 15 days before anticipated expenses</b>, ensuring proactive financial planning.</li><li>Monitor expenses against budget and highlight variances.</li></ul><p><b>4. Reporting &amp; Compliance</b></p><ul><li>Provide <b>weekly financial and administrative reports</b> to Director Admin and MD.</li><li>Maintain proper documentation of all finance and admin records.</li><li>Ensure compliance with internal policies, financial guidelines, and legal requirements.</li></ul><p><b>Key Deliverables</b></p><ul><li>Weekly cost &amp; budget report.</li><li>Weekly attendance report for MD.</li><li>Monthly payroll processed on time.</li><li>Monthly OPEX cost evaluation and budget report.</li><li>Timely tax reporting and compliance submissions.</li><li>Time budget report (submitted 15 days in advance of expenses).</li></ul><p><b>Authority &amp; Decision-Making</b></p><ul><li>Authority to execute administrative tasks as delegated.</li><li>Authority to prepare, process, and recommend payments, payroll, and expense reports.</li><li>Final approval on financial decisions rests with the Director Admin and MD.</li></ul><p>Job Type: Full-time</p><p>Pay: Rs52,000.00 - Rs55,000.00 per month</p><p>Work Location: In person</p>

Admin & Finance Manager

Goyal Books Overseas

<p><b>Position Overview:</b></p><p>The Maintenance &amp; Admin Manager will be responsible for overseeing the smooth functioning of the company&rsquo;s administrative operations and ensuring that all facilities, equipment, and infrastructure are well-maintained. The role involves managing vendors, coordinating maintenance activities, supervising support staff, and ensuring a safe, efficient, and compliant work environment across all company offices and warehouses.</p><p><b>Key Responsibilities:1. Administration Management</b></p><ul><li>Oversee day-to-day administrative operations, including housekeeping, security, office supplies, and vendor management.</li><li>Develop and implement administrative policies, systems, and processes for efficiency.</li><li>Manage company vehicles, logistics, and transportation-related needs.</li><li>Ensure smooth coordination between departments for administrative support.</li><li>Maintain records of office expenses and budgets related to administration.</li></ul><p><b>2. Maintenance Management</b></p><ul><li>Plan, schedule, and oversee preventive and corrective maintenance of office premises, equipment, and utilities.</li><li>Coordinate with internal teams and external vendors for timely repairs and upkeep of facilities.</li><li>Monitor the performance of maintenance contractors and service providers.</li><li>Ensure compliance with health, safety, and environmental standards.</li><li>Maintain an inventory of maintenance supplies and spare parts.</li></ul><p><b>3. Vendor &amp; Contract Management</b></p><ul><li>Identify, evaluate, and onboard vendors for facility management, housekeeping, security, and maintenance services.</li><li>Negotiate contracts and ensure service-level agreements are met.</li><li>Conduct regular vendor performance reviews and maintain updated records.</li></ul><p><b>4. Safety &amp; Compliance</b></p><ul><li>Ensure adherence to statutory compliance related to building codes, fire safety, and other regulatory requirements.</li><li>Implement safety protocols and conduct periodic safety audits and drills.</li><li>Liaise with government authorities and regulatory bodies as required.</li></ul><p><b>5. Team Management</b></p><ul><li>Lead, train, and supervise the admin and maintenance team.</li><li>Assign tasks, monitor performance, and ensure accountability.</li><li>Motivate and develop the team to deliver high-quality services.</li></ul><p><b>Qualifications &amp; Skills Required:</b></p><ul><li><b>Education:</b> Graduate in any discipline (BBA/MBA preferred).</li><li><b>Experience:</b> 5&ndash;8 years of experience in administration, facilities, or maintenance management, preferably in a publishing, manufacturing, or warehousing environment.</li><li>Strong organizational and leadership skills.</li><li>Excellent communication and negotiation abilities.</li><li>Knowledge of vendor management, contracts, and compliance requirements.</li><li>Proficiency in MS Office and basic facility management tools.</li></ul><p><b>Key Competencies:</b></p><ul><li>Problem-solving and decision-making skills.</li><li>Strong attention to detail and time management.</li><li>Ability to handle multiple tasks and priorities effectively.</li><li>Cost-conscious approach to administrative operations.</li><li>Team player with a proactive and hands-on attitude.</li></ul><p><b>Salary Range:</b> As per industry standards and experience.</p><p>Job Type: Full-time</p><p>Pay: &#8377;25,000.00 - &#8377;50,000.00 per month</p><p>Work Location: In person</p>

Maintenance and admin Manager

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